Executive assistant jobs in Covington, KY

Do you desire to be a key person within an elite department and an award-winning organization? You will work with and directly support the founding Partner as well as members of the senior leadership team. Your responsibilities will include but not be limited to: Written communication for internal and external partners Organize and manage an extensive calendar of responsibilities, activities, and involvements Manage and complete operational projects with required research Purchasing and maintaining a system for supplies, vehicle registration and insurance Aircraft scheduling, travel agenda creation and full travel plan execution Successful candidates will possess the following traits and attributes: Excellent written and verbal communication skills. Extremely organized with strong attention to detail and great at complex logistics. Thrives in an up-tempo, fast-paced, and multi-faceted environment. Always displays a can-do, “make it happen” attitude and effort. Great at connecting and building relationships with a wide range of individuals and organizations. Prides themself on being great at multi-tasking, problem solving, and thinking through logistics. Is truly looking for a career where they can make a significant, visible impact. The Connor Group is a national leader in operating luxury apartment communities and is considered the best in our industry. In nearly 30 years, we've grown from zero to $5 billion in assets. Along the way, we've won national awards for best places to work, innovation, leadership, and community involvement. We are most proud of our more than 400 associates, who remain our No. 1 key to success. The right candidate will be afforded the following opportunities.... Work with the busiest and potentially the most interesting man in America! Outstanding Pay, Industry-leading benefits, and 401(k) up to 9% match Ability to earn equity in the company by becoming a Partner. Opportunity to work with an exceptionally talented group of individuals.

Employees of St. Ignatius will have knowledge of the Catholic faith, a willingness to work for a Catholic, faith-based agency, and adhere to the policies of St. Ignatius. Employees will not publicly oppose the teachings of the Catholic faith nor publicly advocate for any position in conflict with Catholic teaching, or the specific positions of the Archdiocese of Cincinnati or the United States Conference of Catholic Bishops. This requirement includes any public speech, demonstration or writing including the use of social media or other digital technologies. Role Description This is a full-time on-site role located at St. Ignatius of Loyola Parish in Cincinnati, OH. The Parish Executive Secretary will manage the day-to-day clerical and administrative duties required to support parish operations. Responsibilities include maintaining records and schedules, preparing correspondence and reports, coordinating meetings, and providing general administrative support to the parish leadership. The Executive Secretary will also serve as a point of contact for parish communications and assist with addressing inquiries from parishioners and the public. This person will work very closely with the Pastor managing his schedule, events, and ministries. Qualifications Proficiency in Clerical Skills, including managing schedules, handling documents, and maintaining records Strong Communication and interpersonal abilities, including written and verbal exchanges Experience with Company Secretarial Work or similar, including composing correspondence and organizing meeting agendas Expertise in Executive Administrative Assistance, such as supporting leadership tasks and managing resources effectively Customer Service skills, demonstrating professionalism and courtesy in responding to inquiries and interacting with parishioners Familiarity with office software programs such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Ability to multitask, manage priorities, and work independently Bachelor's Degree in related field is preferred (Business, Communications, Management, HR, etc.) Experience: A minimum of 5 years of office experience in a similar administrative or executive support role is required. · I. POSITION CONTENT A. MAJOR POSITION RESPONSIBILITIES AND REGULAR ACTIVITIES 1. Administrative and clerical support · Act as the first point of contact for visitors and handle incoming calls, emails, and mail, directing inquiries to the appropriate person. 2. Record and database management · Maintain accurate parish records, membership lists, and financial contributions. · Other various duties as requested by the staff, Director, and Pastor. 3. Communications and bulletins · Draft, edit, and contribute to weekly bulletins, newsletters, and other church communications. This may also include updates for the church website. 4. Event coordination · Assist in the planning and coordination of parish events, meetings, and services. This includes managing bookings for church facilities and planning for special events like weddings and funerals. 5. Office Management · Ensure the office is organized by managing office supplies, maintaining filing systems, and performing other clerical tasks. II. POSITION SPECIFICATIONS/REQUIREMENTS A. SKILLS, KNOWLEDGES AND/OR ABILITIES · Commitment to the mission and values of the Catholic church is required. · Professional demeanor and the ability to work effectively with staff, clergy, and parishioners. · Technical Proficiency: Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, Publisher, PowerPoint, Outlook) and Google, and the ability to quickly learn new software or parish management systems. · Organizational Skills: Excellent organizational, time-management, and problem-solving skills, with the ability to manage multiple priorities and deadlines with minimal supervision. · Communication: Strong written and verbal communication skills, including good grammar and the ability to interact effectively and with a welcoming, pastoral attitude with a diverse community of people. The ability to use discretion and confidentiality, especially when handling sensitive information, is required.

We are seeking a detail-oriented Admin Assistant to provide administrative and data entry support for utilization management prior authorization requests. Responsibilities: Perform administrative and data entry tasks to support prior authorization workflows. Work within systems including Facets, Filebound, and Jira. Process outbound notification calls to providers and members. Maintain accurate documentation, records, and tracking of authorization requests. Collaborate with internal teams to ensure efficient and timely processing. Requirements: Data entry experience with strong accuracy. Proficiency in Microsoft Excel and Microsoft Office Suite. Ability to manage high-volume tasks with speed and consistency. Strong critical thinking and problem-solving abilities. High attention to detail and accuracy. Ability to multitask in a fast-paced environment. Prior authorization experience, especially with HealthFirst or Anthem, is a plus. Benefits that Russell Tobin offers: Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

About Transdev: Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles. Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from around the world. As an operator and global integrator of mobility, we are driven by our purpose. Transdev - the mobility company - empowers the freedom to move every day thank to safe, reliable, and innovative solutions that serve the common good. Find out more at ****************** or watch an overview video at ******************* O5cv0G4mQ About the Role:The Executive Administrator for the CEO plays a critical part in enabling the CEO and other C-suite executives to focus on strategic objectives by handling administrative tasks efficiently and professionally. Strong organizational skills, attention to detail, discretion, and excellent communication abilities are essential for success in this position. This role is based in Cincinnati, Ohio. We will consider applicants located in the greater Cincinnati metropolitan area. Please note that relocation assistance is not being offered at this time. Salary Range $80,000-$95,000 Annually We offer a competitive compensation and benefits package including: * Vacation: minimum of two (2) weeks * Sick days: 5 days * Holidays: 12 days; 8 standard and 4 floating * Other standard benefits: 401(k) retirement plan, medical, dental and vision, life insurance, short-term disability, voluntary long-term disability. Executive Support and Coordination: + Serve as a liaison between executives and department heads, ensuring effective communication and collaboration. + Organize and oversee meeting logistics, including creating presentations, preparing materials, and summarizing meeting outcomes. Executive Calendar Management: + Managing the complex schedules of the CEO and other C-suite members. + Scheduling meetings, appointments, and conference calls, and ensuring that all commitments are organized efficiently. Travel Arrangements: + Handling all aspects of travel arrangements for the executives, including booking flights, hotels, transportation, and preparing detailed itineraries. + Managing travel expenses and reimbursements. Strategic Planning and Project Management: + Collaborate with senior leadership to define, prioritize, and execute strategic initiatives. + Track and manage key projects to ensure alignment with organizational goals, timelines, and budget requirements. + Provide regular updates to executives on project progress, risks, and key metrics. Communication Management: + Managing the executives' email accounts, screening incoming emails, drafting responses, and ensuring that urgent matters are promptly addressed. + Handling other forms of correspondence as necessary. Document Preparation and Review: + Assisting with the preparation, editing, and formatting of various documents such as presentations, reports, memos, and proposals. + Ensuring accuracy and adherence to company standards. * Communication and Representation: + Act as a representative of the executive team in internal and external communications. + Draft communications, announcements, and reports on behalf of leadership. + Build and maintain relationships with key stakeholders, promoting a culture of open communication and teamwork. Special Projects and Ad-Hoc Support: + Take the lead on ad-hoc initiatives as assigned by the executive team, often involving high-level research, analysis, and reporting. + Provide administrative support on various special projects, including board meetings, company events, and high-priority deadlines. Office Management: + Overseeing general office operations and administrative tasks, such as ordering supplies, managing office equipment, coordinating office maintenance, and other duties to ensure a smooth-running office environment. Required Experience: + Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. + Very strong interpersonal skills and the ability to build relationships with both internal and external stakeholders. + Expert level written and verbal communication skills. Demonstrated proactive approaches to problem-solving with strong decision-making capability. + Highly resourceful team player, with the ability to also be extremely effective independently. + Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. + Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment. + Advanced experience with Outlook (i.e. mail merge, conditional formatting, template creation, cross-post between calendars, exporting spreadsheets. Preferred Experience: + Six or more years of executive administrative assistant experience required supporting the Executive Level. Required Education: High School Diploma Required, Bachelor's Degree Preferred Travel requirement outside of the immediate area (as a percent)

Setting/Hours: 100% In-Office | 8am-5pm Join trak group in partnering with a growing client in Blue Ash, Ohio that's expanding its Shared Services team. Job Title: Executive Assistant Job Description: We are seeking a detail-oriented and proactive Executive Assistant to provide high-level administrative support to our executive team. The ideal candidate will be highly organized, possess excellent communication skills, and have the ability to manage multiple tasks efficiently. Key Responsibilities: - Manage and prioritize executive calendars, appointments, and meetings. - Coordinate travel arrangements and prepare expense reports. - Assist in the preparation of presentations, reports, and correspondence. - Conduct research and compile data as needed. - Liaise with internal and external stakeholders. - Maintain confidentiality of sensitive information. - Handle incoming calls and inquiries professionally. Qualifications: - Proven experience as an Executive Assistant or similar role. - Excellent verbal and written communication skills. - Strong organizational and time management skills. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). - Ability to work independently and as part of a team. - High level of discretion and professionalism. Preferred Skills: - Familiarity with office management systems and procedures. - Experience in managing complex travel arrangements. - Ability to anticipate needs and provide proactive support. Application Process: Interested candidates should submit a resume and cover letter detailing their relevant experience and skills. Equal Opportunity Employer: We are committed to creating a diverse and inclusive workplace and welcome applications from all qualified candidates. If you're ready to take the next step in your career and want to make an impact, partner with trak group to explore this opportunity.

Career Opportunity - Executive Assistant with Pyramid Hill Sculpture Park and Museum in Hamilton, OH Do you have a passion for the arts and nature? Are you an experienced Executive Assistant who thrives on managing communications, calendars, team coordination, and board engagement? If so, this is the opportunity for you! Pyramid Hill Sculpture Park & Museum is creating an Executive Assistant role to support the Executive Director and ensure smooth day-to-day operations across administration and support strategic initiatives. This position will report to the Executive Director and collaborate closely with staff, board members, supporters, and community partners. The ideal candidate is a proactive, highly organized problem-solver who enjoys a fast-moving, mission-driven environment and can gracefully manage shifting priorities. As the Executive Assistant, you will: Serve as the Executive Director's right hand, managing email, calendar, and meeting logistics with accuracy and discretion. Act as a communication hub between the Executive Director, staff, and Board of Trustees, ensuring timely updates and smooth coordination. Prepare and organize board packets, agendas, and manage annual board calendars; take a leadership role in board communications. Draft, edit, and format correspondence, reports, and presentations for internal and external audiences. Organize physical files and maintain digital records for strategic projects, loans, and acquisitions. Coordinate travel arrangements and expense tracking for the Executive Director and guests. Support major events, artist contracts, and staff retreats with scheduling, setup, and execution. Assist with grant and sponsorship documentation, reporting, and impact data collection. Help maintain office operations, supplies, and digital file organization. Requirements: Minimum 3+ years as an Executive Assistant or in a similar role supporting senior leadership Excellent organizational and time management skills; ability to manage multiple priorities effectively Strong written and verbal communication skills; confident in drafting and editing professional materials High level of discretion with confidential information; polished, service-oriented demeanor Proficiency with Microsoft Office and collaboration tools (Teams/Zoom); familiarity with CRMs (Salesforce/Veevart or similar) Basic understanding of financial documentation and budgeting concepts Ability to attend occasional evening and weekend events Experience supporting nonprofit boards and understanding governance processes preferred Knowledge of donor development and nonprofit operations preferred Comfort with hybrid collaboration tools and light automation (e.g., templates, mail merges) Pyramid Hill Sculpture Park & Museum is a 470-acre sculpture park and museum located just outside of Cincinnati, in Hamilton, Ohio, with a mission “to bring people to art in nature”. The Park features outdoor and indoor art collections, rolling hills, hiking trails, the iconic Pyramid House, and a robust calendar of exhibitions and educational programming. Pyramid Hill also stewards Fortified Hill, a 2,000-year-old indigenous earthwork and ceremonial site, with tours and programming launching soon. Learn more: **************************** *************************************************************************** We Offer: Salary up to $50,000, commensurate with experience Comprehensive benefits: health/dental/vision (70% employer-paid), and retirement match 15 paid vacation days, and sick leave, pet-related leave 12 annual paid holidays Employer-paid short-term disability insurance Flexible hybrid schedule with regular on-site responsibilities. Opportunity to work in a stunning natural setting and contribute to a nationally recognized arts organization. If you are ready for a new challenge apply online today! Employer is EOE/AA/M/F/D/V. #ZR

We are excited to announce an outstanding opportunity at our Highland Heights, KY location for an Executive Assistant to support our Lab leadership. We are seeking a dynamic and highly skilled professional who will play a critical role in providing exceptional administrative support functions. The ideal candidate will be deeply involved in coordinating team meetings, managing special projects, and driving executive initiatives. This role demands a resourceful individual who is passionate about enhancing efficiency, possesses strong organizational skills, and demonstrates remarkable agility in a demanding environment. If you thrive in a challenging yet rewarding setting and are eager to contribute to the success of our executive team, we encourage you to apply. This is an onsite position in our Highland Heights, KY facility. Relocation assistance is not provided. Primary Responsibilities: Executive Calendar Management: Maintain and manage executive calendars, including recurring meetings, prioritizing appropriately, and using good judgment in offering solutions to complex scheduling and meeting planning as needed. Help VP remain proactive in managing times and priorities. Primary Interface: Function as the primary interface on behalf of the VP to ensure smooth workflows. Interface professionally with other key leaders, customers, and colleagues. Global Travel Coordination: Enable complex global travel activities; prepare and coordinate complex and multi-stop travel, including accommodations, local transportation, passport/visa requirements. Proactively compile, submit, and track expenses for the executives in a timely manner. Anticipate potential travel issues and respond accordingly. Meeting Coordination: Schedule and coordinate complex meetings, including attendee communications, venue management, audio/video set-up, catering, and program material preparation. Events could include annual leadership events, leadership off-site meetings, customer visits, town halls, team meetings, etc. Data Presentation: Collate and access data and information in Excel and can create high-quality PowerPoint presentations. Policy Advisor: Serve as an information source and respected advisor on departmental and organizational policies and procedures. Deliverable Tracking: Track and drive completion of key deliverables, proactively following up on outstanding items as needed. Track and facilitate external commitments and approvals needed in a timely manner. Confidentiality: Uphold the strictest confidentiality on information gleaned as part of responsibilities. Manage highly confidential information and documents with discretion and confidentiality. Communication Management: Proactively manage communication (emails, phone calls, necessary follow-up); screen telephone or email inquiries, communicate messages, redirect calls, and respond to urgent inquiries from the corporate office, global site offices, and internal/external stakeholders over multiple time zones. Attention to Detail: Provide exceptional attention to detail in all efforts and outputs. Anticipate potential changes or shifts in priorities amidst simultaneous demands for attention. Qualifications: 5+ years' experience working with executives within and outside the company, customers, vendors, visitors, etc. Demonstrated expertise in Microsoft Office products, including Word, Excel, PowerPoint, Outlook and willingness and ability to learn company-specific software or system tools. High school diploma required. Associate degree or equivalent preferred Ability to work to deadlines or address priorities even if after work hours (as needed) Strong organizational skills with the ability to multi-task. Excellent time management skills and the ability to prioritize work. Attention to detail and problem-solving skills. Strong organizational and planning skills in a demanding environment. Proven ability to manage confidential and sensitive information with the ability to exercise discretion and show good judgment. Demonstrated experience in working to independently identify, analyze, and solve problems with creative and successful solutions. Previous success at building strong organizational relationships in a global environment and in fostering teamwork. Exceptional English written and verbal communication skills. Proven ability to interact successfully with varying levels in and outside the organization in a demeanor that is representative of the leadership team. Demonstrate an adaptive and flexible work style shown to be effective working across varied types of clients, senior level leaders and front-line colleagues that are geographically dispersed. Fluency in creating presentations, and in executing within Excel, i.e., can manipulate pivot tables, create formulas, etc. Ability to thrive in environments that may present multiple and simultaneous demands for attention; ability to prioritize effectively in these situations in global organization. *Must be legally authorized to work in the United States without sponsorship. *Must be able to pass a comprehensive background check, which includes a drug screening. At Thermo Fisher Scientific, we are committed to fostering a healthy and harmonious workplace for our employees. We understand the importance of creating an environment that allows individuals to excel. Please see below for the required qualifications for this position, which also includes the possibility of equivalent experience: Able to communicate, receive, and understand information and ideas with diverse groups of people in a comprehensible and reasonable manner. Able to work upright and stationary for typical working hours. Ability to use and learn standard office equipment and technology with proficiency. Able to perform successfully under pressure while prioritizing and handling multiple projects or activities. May require as-needed travel (0-20%). Our Mission is to enable our customers to make the world healthier, cleaner and safer. Watch as our colleagues explain 5 reasons to work with us. As one team of 100,000+ colleagues, we share a common set of values - Integrity, Intensity, Innovation and Involvement - working together to accelerate research, solve complex scientific challenges, drive technological innovation and support patients in need. #StartYourStory with PPD, part of Thermo Fisher Scientific, where diverse experiences, backgrounds and perspectives are valued. Apply today! **************************** Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status. Accessibility/Disability Access Job Seekers with a Disability: Thermo Fisher Scientific offers accessibility service for job seekers requiring accommodations in the job application process. For example, this may include individuals requiring assistance because of hearing, vision, mobility, or cognitive impairments. If you are a job seeker with a disability, or assisting a person with a disability, and require accessibility assistance or an accommodation to apply for one of our jobs, please submit a request by telephone at ***************. Please include your contact information and specific details about your required accommodation to support you during the job application process. *This telephone line is reserved solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes, such as not being able to get into the career website, following up on an application, or other non-disability related technical issues will not receive a response.

Job Description Job Purpose Perform administrative and clerical tasks in order to ensure efficient operations of the office/business unit and support personnel in their duties, according to company's policies and local requirements. Core Responsibilities Office Administration Perform office duties: type up documents, perform filing, update computer records, use office equipment like printers, photocopiers and fax machines Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies and ordering new supplies Ensure office equipment is functioning by completing preventive maintenance requirements and managing repairs Personal Assistance Schedule meetings and ensure venues and equipment for meetings. Take notes during meetings and prepare meeting minutes Make travel arrangements for staff Communication Respond to routine inquiries from internal or external sources, for example on the organization's location, hours of operation, phone numbers, or email address Receive phone calls and re-direct callers to the desired recipients Take and distribute accurate messages Reporting File and retrieve documents and reference materials, conduct research, collect and analyze data to prepare reports and documents Revise and suggest improvements to processes and record-keeping systems People Management May coach junior administrative staff Academic Background High School diploma Post-secondary education in business, computers, or office management is an asset Professional experience 1-2 years of experience in administrative support role

Job DescriptionDescription: We are seeking a dedicated and organized Executive Assistant to provide comprehensive support to the Dean of Nursing, the nursing program, and nursing staff and faculty. This role offers an excellent opportunity to contribute to the smooth operation of our nursing department while working in a collaborative and dynamic academic environment. Requirements: ESSENTIAL FUNCTIONS/RESPONSIBILITIES: Function as nurse executive administrative assistant to the Dean of Nursing, faculty and staff. Maintain the School of Nursing documentation for all regulatory agencies. Assist with major projects and reports for the college, for KBN, and any other reports that may be needed. Set up and maintain School of Nursing student and faculty files. Coordinating student reenroll/reentry appeals and processing in conjunction with the Director of Student and International Services (less than 365) and Admissions (greater than 365). Coordinate project-based work; assist in the planning and execution of quarterly program-specific orientation and pinning ceremonies for the School of Nursing. Coordinate new faculty general onboarding in conjunction with the Dean of Nursing, program directors, clinical and lab coordinators. Process initial student/applicant background checks. Ensure annual background checks and drug screening are completed by clinical coordinators. Prepare and edit correspondence, communications, presentations, and other documents. Arrange and coordinate meetings and events. Record, transcribe and distribute minutes of meetings. Monitor, respond to and distribute incoming communications, as well as assist with direct/bulk mail efforts. Assist with student scrub ordering and quarterly preregistration event. Process all incoming and outgoing mail pertaining to nursing. Send designated faxes and make copies for nursing students, faculty, and staff as needed. Review incoming invoices for accuracy, request corrections as needed and submit verified invoices to the Sr. Manager/Controller of Finance and Accounting for approval and payment. Proctor standardized computer exams, if applicable. Performs other duties as assigned. QUALIFICATIONS: SKILLS/ABILITIES: Must possess excellent communication and telephone answering/coordination skills. Must be able to function in a setting where multi-tasking is required. Must possess excellent computer skills and be able to operate a Windows environment to include MS Word, Excel, Teams and Outlook. Must possess excellent organizational and planning skills and have good spelling and grammar. Must have good judgment and decision-making skills, initiative, confidentiality, attention to detail and accuracy, and be flexible. EXPERIENCE: Five years previous administrative or customer service experience required and three-years' experience in providing support to executive level preferred. EDUCATION: Post-secondary business diploma or associate degree in related field preferred; high school diploma or GED equivalent required. Must be able to pass a criminal background check.

Job Description Executive Assistant We are seeking a highly organized and detail-oriented Executive Assistant to join our team. The successful candidate will provide administrative support to the CEO and other senior executives, ensuring the smooth and efficient operation of the company. Key Responsibilities: - Manage the CEO's calendar and schedule appointments, meetings, and travel arrangements - Prepare and edit correspondence, reports, and presentations - Coordinate and prepare materials for meetings and presentations - Act as the first point of contact for the CEO, screening and directing phone calls and emails - Manage and maintain confidential information and sensitive documents - Handle incoming and outgoing mail and packages - Conduct research and gather information as needed - Assist with the planning and execution of company events and meetings - Liaise with clients, vendors, and other stakeholders on behalf of the CEO - Handle ad-hoc administrative tasks as assigned Qualifications: - Minimum of 3 years of experience as an Executive Assistant or similar role - Excellent organizational and time-management skills - Strong written and verbal communication skills - Proficient in Microsoft Office Suite and other relevant software - Ability to handle multiple tasks and prioritize effectively - Discretion and confidentiality in handling sensitive information - Proactive and able to anticipate needs and take initiative - Strong attention to detail and accuracy Contract Details: This is a full-time, on-site position with a competitive salary and benefits package. The core office hours are 10 AM to 3 PM, with a flexible, agreed-upon start time. The Executive Assistant will work at our client's office in Mason, OH. If you are a highly organized and proactive individual with excellent communication skills, we encourage you to apply for this exciting opportunity.

Must have Minimum of 5 years C-Suit direct executive administrative experience. 10 Years of executive administrative experience Polished and Professional also working with the Board of Directors! Are you an administrative professional looking for a dynamic and growing organization that will both challenge and reward you? Join our team at Flagship Communities and embark on an exciting new opportunity! We are looking for an Executive Assistant to provide administrative support to the C-suite. If you're creative and enjoy working in a cross-functional environment that is results-driven and customer-service oriented, keep reading! OVERVIEW As an Executive Assistant, you'll provide support to the C-suite in a one-on-one working relationship by performing advanced, diversified, and confidential administrative duties! JOB DUTIES Manage C-suite calendars and schedule appointments, meetings, and conference calls with both internal and external parties as directed or independently; prepare meeting agendas, notices, minutes and reports as needed. Screen incoming calls and correspondence; research, resolve and follow-up on issues and concerns in an appropriate and confidential manner. Perform general administrative functions such as scheduling meetings and calls, monitoring email, event planning, typing, copying/scanning, filing, and other duties as assigned. Compose and prepare a wide range of general, confidential and complex correspondence; ensure proper sentence structure and grammar. Serve as an administrative liaison to the Audit Committee, as well as members of the Board of Directors and other committees. Assist board members with travel arrangements and meal planning as needed. Ensure office equipment is in operating condition and adequate levels of office supplies for the department. Backup to Payroll Manager Other duties and special projects as assigned. REQUIREMENTS High School Diploma or GED; bachelor's degree in business or related field, preferred Minimum of 10 years administrative experience Minimum of 5 years direct executive administrative experience Strong attention to detail, organizational and multitasking skills Excellent communication and interpersonal skills Ability to independently as well as a team in a fast-paced, multi-tasked environment Ability to maintain confidentiality Advanced computer proficiency with the Microsoft Office Suite, Adobe Acrobat, email, internet, and the ability to provide data entry in a timely and efficient manner Paralegal background would be great!

Job DescriptionCareer Opportunity - Executive Assistant with Pyramid Hill Sculpture Park and Museum in Hamilton, OH Do you have a passion for the arts and nature? Are you an experienced Executive Assistant who thrives on managing communications, calendars, team coordination, and board engagement? If so, this is the opportunity for you! Pyramid Hill Sculpture Park & Museum is creating an Executive Assistant role to support the Executive Director and ensure smooth day-to-day operations across administration and support strategic initiatives. This position will report to the Executive Director and collaborate closely with staff, board members, supporters, and community partners. The ideal candidate is a proactive, highly organized problem-solver who enjoys a fast-moving, mission-driven environment and can gracefully manage shifting priorities. As the Executive Assistant, you will: Serve as the Executive Director's right hand, managing email, calendar, and meeting logistics with accuracy and discretion. Act as a communication hub between the Executive Director, staff, and Board of Trustees, ensuring timely updates and smooth coordination. Prepare and organize board packets, agendas, and manage annual board calendars; take a leadership role in board communications. Draft, edit, and format correspondence, reports, and presentations for internal and external audiences. Organize physical files and maintain digital records for strategic projects, loans, and acquisitions. Coordinate travel arrangements and expense tracking for the Executive Director and guests. Support major events, artist contracts, and staff retreats with scheduling, setup, and execution. Assist with grant and sponsorship documentation, reporting, and impact data collection. Help maintain office operations, supplies, and digital file organization. Requirements: Minimum 3+ years as an Executive Assistant or in a similar role supporting senior leadership Excellent organizational and time management skills; ability to manage multiple priorities effectively Strong written and verbal communication skills; confident in drafting and editing professional materials High level of discretion with confidential information; polished, service-oriented demeanor Proficiency with Microsoft Office and collaboration tools (Teams/Zoom); familiarity with CRMs (Salesforce/Veevart or similar) Basic understanding of financial documentation and budgeting concepts Ability to attend occasional evening and weekend events Experience supporting nonprofit boards and understanding governance processes preferred Knowledge of donor development and nonprofit operations preferred Comfort with hybrid collaboration tools and light automation (e.g., templates, mail merges) Pyramid Hill Sculpture Park & Museum is a 470-acre sculpture park and museum located just outside of Cincinnati, in Hamilton, Ohio, with a mission "to bring people to art in nature". The Park features outdoor and indoor art collections, rolling hills, hiking trails, the iconic Pyramid House, and a robust calendar of exhibitions and educational programming. Pyramid Hill also stewards Fortified Hill, a 2,000-year-old indigenous earthwork and ceremonial site, with tours and programming launching soon. Learn more: **************************** *************************************************************************** We Offer: Salary up to $50,000, commensurate with experience Comprehensive benefits: health/dental/vision (70% employer-paid), and retirement match 15 paid vacation days, and sick leave, pet-related leave 12 annual paid holidays Employer-paid short-term disability insurance Flexible hybrid schedule with regular on-site responsibilities. Opportunity to work in a stunning natural setting and contribute to a nationally recognized arts organization. If you are ready for a new challenge apply online today! Employer is EOE/AA/M/F/D/V. #ZR

Become an integral part of U.S. Private Bank team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Administrative Assistant within the U.S. Private Bank, you will need to work well in a team environment, represent your team with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt to procedures, processes and techniques to complete assignments in line with both your team and the office's activities and goals. The ability to communicate confidently and accurately with high-net-worth clients in a fast-paced, deadline driven team environment will be a key skill to possess along with attention to detail, high energy and flexibility. Job Responsibilities Maintain complex and detailed calendars while adhering to client confidentiality regulations Handle heavy call volumes from both external clients and internal colleagues/management Organize all aspects for offsite conferences and external events, including catering and transportation. Manage the coordination and logistics of both internal and external meetings and events (including meeting room reservations, event organization/follow-up, RSVP tracking, ticket allocation) Arrange and coordinate complicated domestic travel arrangements (air, hotel accommodations and ground accommodation) Process invoices, T&E expense claims and sponsorship requests for assigned team members, ensuring all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures Assist with staff on-boarding and off-boarding, which includes partnering with team members for equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain current organizational charts and Executive Bio's Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Work efficiently with the fellow assistants in positive partnership to support each other including sharing tasks for entire office Handle regular activities without prompting, and proactively advise of any issues or delays. Assist with overflow, ad-hoc projects and other day-to-day tasks as assigned Required qualifications, capabilities and skills At least five years of administrative experience, ideally supporting at the Managing Director level (or equivalent) or above Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong ability to multi-task and prioritize Strong proficiency in Microsoft Office and Concur Excellent telephone etiquette and ability to manage competing priorities i.e., calendar management Excellent written and oral communication with both external clients and internal colleagues is a must Preferred qualifications, capabilities and skills College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Administrative Specialist - on-site Logan A/C & Heat Services 57 reviews Cincinnati, OH 45216 $18-$20 an hour - Full-time Logan A/C & Heat Services in Cincinnati, OH is looking to hire a full-time Install Coordinator to schedule and coordinate new installations for our customers. Do you have experience in scheduling along with great customer service and looking for normal work hours? Are you looking for work-life balance and a supportive growth-oriented environment? We offer benefits, including medical, dental, vision, health savings account, short term disability, long term disability, paid time off, paid holidays, a 401(k) with company match, profit sharing and continuous opportunities for growth. WHO IS LOGAN A/C & HEAT SERVICES? Logan A/C & Heat Services is the #1 residential Trane dealer in Ohio & a Mitsubishi Electric Diamond Contractor ELITE. For over 50 years, homeowners throughout Columbus, Dayton and Cincinnati, Ohio, have trusted Logan A/C and Heat Services as their heating and air conditioning company of choice. As the local source for expertise involving your HVAC system, you can rely on us when you want to make sure your home will be kept as comfortable as possible all year long. Whether you need expert help with your air conditioner, furnace, heat pump, ductwork, or anything else related to your climate control system, we are the residential HVAC company you can depend on for fast and friendly service. A DAY IN THE LIFE Why I Love My Job QUALIFICATIONS Bachelor's degree or equivalent plus 1-3 years of related experience Knowledge of Word Processing software. Microsoft Excel, Word, and Outlook are necessary Excellent written and oral communication skills Strong organizational and time management skills Excellent organizational skills Strong problem-solving skills Attention to detail necessary Job Duties • Maintains customer records by updating account information • Takes inbound calls and makes outbound calls and schedules jobs logistically and profitably • Responsible for maintaining a high level of professionalism and courteousness with customers, installers/IA's, salesman and other employees and working to establish a positive rapport • Resolves product or install problems by clarifying the customer's complaint; determining the cause of the problem; selecting and explaining the best solution to solve the problem; expediting correction or adjustment; following up to ensure resolution • Schedule installs • Complete process purple • Process payments daily for installs • Complete process green • Primary facilitator for gas line installs from start to finish in a timely manner • Assists in on call rotation for scheduling installs • Follow up on outstanding money owed to Logan Services and provide update to Accounts Receivables monthly • Follow up on outstanding permits in a timely manner • Updates and maintains permit templates in GoFormz • Responsible for facilitating and/or delegating direct mail pieces for daily completion • Manages installers Saturday availability and time off requests approved by Field Install Supervisor • Assistance with weekly payroll and permit verification • Provide IT support to technicians, installers and salesman as it relates to Service Titan, Wells Fargo or Synchrony • Assists supervisor with projects, new ideas and upkeep of current reference sheets • Communicates and collaborates effectively with Logistics WORK SCHEDULE Monday - Friday 8:30 AM-5:00 PM. This position also has a requirement a rotating on-call shift. Our PARTE Values: P - People First - We believe every person matters. We lead with respect, compassion, and care- for our team, our customers, and our communities- because people are the heart of everything we do. A - Agile - We are responsive and embrace change with courage and creativity, with speed, purpose, flexibility, and forward thinking; we turn challenges into opportunities. R - Radical Ownership - We rise to every challenge by taking full responsibility for our actions, decisions, and outcomes. We don't just point to problems-we become the solution. T - Teamwork - We lift each other up and win as one. Through trust, collaboration and open communication, we achieve more- delivering the best for our customers, our company and each other. E - Excellence - Good enough is never enough. We strive for greatness in everything we do, fueled by passion and a commitment to exceed expectations every step of the way. We look forward to speaking with you about our career opportunities at Logan Services! Logan Services Inc. offers Equal Employment Opportunity to all applicants.

Job Description Administrative Support Specialist Part-Time - Monday, Tuesday, Wednesday - 8:00AM - 5:00PM The Administrative Support Specialist provides essential administrative and operational support to the Leadership Team. This role helps ensure smooth daily operations, accurate documentation, and timely completion of executive-level tasks. The ideal candidate is organized, detail-oriented, proactive, and comfortable balancing multiple priorities in a fast-paced environment. This position is part-time and onsite on Monday, Tuesday, and Wednesday from 8:00AM - 5:00PM Qualifications: Required Strong organizational skills with exceptional attention to detail. Proficiency in Microsoft Office (Word, Excel, PowerPoint) and/or Google Workspace. Ability to manage competing priorities and meet deadlines. Strong written and verbal communication skills. Professionalism, reliability, and the ability to work independently on assigned days. Preferred Experience in administrative support, operations, or office coordination. Experience supporting managers, directors, or executive-level leaders. Comfort with learning new systems, technology, and processes quickly. Key Responsibilities: Administrative & Office Support Assist with scheduling, meeting coordination, and calendar organization for Program Leadership. Prepare and format documents, reports, presentations, and correspondence. Manage shared inboxes, route inquiries, and track follow-up items. Organize and maintain electronic files, shared drives, and internal documentation. Support data entry, tracking logs, and basic information management tasks. Operations & Project Support Assist with operational workflows, processes, and small internal projects. Help gather information, compile updates, and monitor progress on executive priorities. Coordinate logistics for internal meetings, trainings, and small events. Support the development and distribution of internal communications. Executive Team Support Track deadlines, ensure deliverables are completed, and send reminders as needed. Prepare meeting materials, agendas, and notes. Take accurate meeting minutes, summarize key discussions and document action items. Conduct light research and pull data as requested by leadership. Maintain confidentiality and handle sensitive information with discretion. Work Environment & Schedule Part-time onsite position working Monday, Tuesday and Wednesday from 8:00AM-5:00PM Collaborative and mission-driven team environment.

Provides high level administrative support to an administrator(s) and/or department to facilitate the daily operations of the department. Performs work of a confidential nature and relieves department supervisors of non-routine or routine administrative responsibilities. Researches and analyzes reports and makes recommendations on follow up actions. Interprets, develops and implements department policies and procedures. Coordinates human resources functions for the department. Oversees budget operations. * Oversees budget operations, including operational, personnel and project budgets. Reconciles monthly expenses. Processes invoices, and orders supplies for department. Prepares check requests and travel/expense reimbursements. Maintains records and assists with needs for asset inventory and key requests. Assists department in maintaining expenditure control and fiscal accountability and makes recommendations for reallocation of budget dollars. * Manages office administrative and auxiliary functions, including routine and non-routine activities. Interprets, develops and implements procedures and policies. Opens, reviews, routes or responds to correspondence. Researches and analyzes data to write or edit reports, presentations, policies, etc. Researches and responds to questions from students, staff, faculty and the general public. Resolves administrative problems. * Coordinates meetings and special events. Schedules and secures meeting location and teleconference capabilities. Prepares agendas and other documents for distribution. Attends department meetings and retreats. Drafts and posts minutes of meetings. Prepares and sends surveys. Prepares reports and evaluations. * May supervise student workers and/or other staff. * Serves as communication liaison with other University offices and other institutions of higher education. Transmits decisions and directives. Edits and proofreads office materials and publications. * Maintains documentation, personnel files, contracts, appointments and other records for the department. * Coordinates human resources functions for the department. Assists with the development of position descriptions and advertisements for searches. Works with search committees on candidate selection and interview schedules. Prepares and monitors annual salary increases as directed. Completes necessary paperwork for Human Resources. Prepares contracts. Experience * One to two years related experience required; must include progressive administrative experience Education * High school diploma or GED required Essential Competencies * Knowledge of basic mathematical skills * Knowledge of basic reading skills * Ability to carry out verbal and/or written instructions * Ability to effectively communicate, verbally and written * Detailed-oriented and highly accurate * Ability to work in changing environment * Ability to work effectively in a team environment * Ability to interact effectively with students, faculty and/or staff or the public and represent BGSU appropriately * Ability to coordinate or lead others in accomplishing work activities * Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query * Ability to query, run reports and modify data in financial systems * Ability to access and maintain document imaging systems, including scanning and filing documents * Ability to accurately receive and disburse cash whether currency, credit cards, checks or other payment forms * Ability to operate computers and peripheral equipment such as printers * Ability to draft office correspondence * Ability to use sound judgment, tact and discretion when working with confidential files Required Documents to Upload to Application: Resume Deadline to apply: December 31, 2025. BGSU does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Secretarial and Office Personnel District: Hamilton County ESC Additional Information: Show/Hide Opening Announcement Special Services and Mental Health Administrative Support Specialist Part Time QUALIFICATIONS: * High School diploma. * Minimum 3-5 years experience working in early childhood settings experience in special education preferred. * Strong written and verbal communications and organizational skills. * Strong technology literacy * Strong problem solving and ability to work independently * Reliable transportation and car insurance JOB SUMMARY: Responsible for supporting the daily functions of the Special Services and Mental Health Departments in the Head Start Program. This includes making, managing, tracking and organizing special services materials. Additional duties include data entry, managing the inventory system, ordering, and sorting of materials. Management and dissemination of requests for information between agency stakeholders and outside partners such as physicians and school districts. ESSENTIAL FUNCTIONS: * Adhere to the Mission and Vision of Hamilton County ESC. * Support recordkeeping and data entry for Special Services and Mental Health Departments. * Working knowledge of Positive Behavior Intervention Support model and supports needed to implement the model with fidelity. * Understanding of universal design of early childhood classrooms and early childhood best practice. * Collecting, sharing and uploading documentation in a timely way. Ensuring data accuracy in the Child Plus system. * Research, place, create and track requisitions. Working with internal departments for future fiscal needs of the Mental Health and Special Services Departments. * Manage and track Special Services inventory. * Make, distribute and track visual supports for programmatic needs. Examples include social stories, personal schedules, and visual behavior rings as approved by coordinators. * Broad understanding of IDEA services. * Perform other duties as assigned. EQUAL EMPLOYMENT OPPORTUNITY AND ADA STATEMENT: The Hamilton County Educational Service Center is an Equal Opportunity Employer and endeavors to provide the highest quality service through employing professionals selected for their competence and expertise. The Governing Board of Hamilton County Educational Service Center does not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), disability, age, religion, military status, ancestry, genetic information (collectively, "Protected Classes"), or any other legally protected category, in its programs and activities, including employment opportunities.

Pay: $33-$36/hour Schedule: 8: 00am-5: 00pm Work Setup: 100% Onsite Job Type: Contract-to-Hire High-level executive support role with autonomy and visibility. trak group is hiring an Executive Assistant to provide direct support to the CEO and senior leadership team of a growing organization. This role is ideal for someone with proven C-suite experience who thrives in a fast-paced environment, values discretion, and enjoys taking ownership of executive support functions. You'll work closely with a highly engaged CEO and play a key role in keeping leadership priorities moving forward. Responsibilities: Provide high-level administrative support to the CEO, COO, and executive leadership Act as a gatekeeper and liaison for internal and external communications Manage complex, frequently changing calendars, meetings, travel, and itineraries Draft, edit, and manage professional correspondence, reports, and presentations Coordinate logistics and materials for meetings, board sessions, and special events Prepare a daily status report for the CEO outlining key updates, action items, and follow-ups Maintain confidential files, records, and communications with discretion and integrity Serve as board liaison, including recording minutes and tracking follow-up actions Welcome and host high-level visitors, clients, and partners professionally Coordinate conference room scheduling and shared resources across departments Proactively identify and resolve administrative challenges and process gaps Support special projects and additional duties as needed Requirements: Minimum 5 years of experience supporting C-suite or executive leadership Strong proficiency in Microsoft Word, Excel, and other business technology tools Comfortable supporting executives during travel, including limited off-hours troubleshooting Exceptional organizational, communication, and time-management skills High level of discretion, professionalism, and judgment Ability to adapt quickly in a dynamic, fast-paced environment Self-starter with the confidence to work autonomously Why This Role: Direct partnership with a respected, community-focused CEO High level of trust, autonomy, and visibility within the organization Opportunity to convert to a long-term role Year-end bonus potential Ready to support executive leadership at a high level? Apply today and partner with trak group to explore this opportunity and others aligned with your experience.

Part-Time - Monday, Tuesday, Wednesday - 8:00AM - 5:00PM The Administrative Support Specialist provides essential administrative and operational support to the Leadership Team. This role helps ensure smooth daily operations, accurate documentation, and timely completion of executive-level tasks. The ideal candidate is organized, detail-oriented, proactive, and comfortable balancing multiple priorities in a fast-paced environment. This position is part-time and onsite on Monday, Tuesday, and Wednesday from 8:00AM - 5:00PM Qualifications: Strong organizational skills with exceptional attention to detail. Proficiency in Microsoft Office (Word, Excel, PowerPoint) and/or Google Workspace. Ability to manage competing priorities and meet deadlines. Strong written and verbal communication skills. Professionalism, reliability, and the ability to work independently on assigned days. Preferred Experience in administrative support, operations, or office coordination. Experience supporting managers, directors, or executive-level leaders. Comfort with learning new systems, technology, and processes quickly. Key Responsibilities: Administrative & Office Support Assist with scheduling, meeting coordination, and calendar organization for Program Leadership. Prepare and format documents, reports, presentations, and correspondence. Manage shared inboxes, route inquiries, and track follow-up items. Organize and maintain electronic files, shared drives, and internal documentation. Support data entry, tracking logs, and basic information management tasks. Operations & Project Support Assist with operational workflows, processes, and small internal projects. Help gather information, compile updates, and monitor progress on executive priorities. Coordinate logistics for internal meetings, trainings, and small events. Support the development and distribution of internal communications. Executive Team Support Track deadlines, ensure deliverables are completed, and send reminders as needed. Prepare meeting materials, agendas, and notes. Take accurate meeting minutes, summarize key discussions and document action items. Conduct light research and pull data as requested by leadership. Maintain confidentiality and handle sensitive information with discretion. Work Environment & Schedule Part-time onsite position working Monday, Tuesday and Wednesday from 8:00AM-5:00PM Collaborative and mission-driven team environment.