Executive assistant jobs in Cranston, RI

Executive Assistant - Temp to Perm Schedule: 100% onsite; potential for 1-2 remote days/week after training Hours: 30-40 hours/week Pay: $30-$40/hour Key Responsibilities Executive Support & Office Management Schedule all executive meetings and manage the Executive Office meeting room calendar. Receive, triage, and schedule appointment requests for the CEO; communicate updates and prioritizations as needed. Serve as a liaison between the Executive Office and internal/external stakeholders. Maintain office supplies, equipment, organized filing systems, and tickler files. Draft, proofread, and route executive correspondence-including letters, memos, newsletters, flyers, and reports. Ensure full compliance with mandatory trainings and maintain appropriate documentation. Board & Senior Leadership Support Prepare, distribute, and maintain minutes for Board meetings and Senior Management meetings. Track and follow up on action items and deadlines. Assist Chief of Staff with planning and hosting external groups. Newsletter Production Produce and distribute the internal staff newsletter on a regular schedule. Event & Meeting Coordination Gather needs and logistics for Executive Office meetings and events. Support arrangement of events involving CEO participation, including internal and community functions. Manage invoices and billing for Executive Office activities. Additional Duties Coordinate farewell celebrations for departing staff. Prepare award nominations for community and staff recognition. Support Board members with community engagement activities. Assist in administering donated funds in partnership with the Chief of Staff. Perform other duties and provide support at additional locations as needed.

Executive Assistant - Investment Firm Salary $85k - $100K + Generous Bonus + Profit Sharing 100% Company Paid Health Insurance We have partnered with a prestigious Boston-based Investment firm to identify an exceptional Executive Assistant to support 3 Senior Partners. This is a unique opportunity to join a top-tier investment environment where professionalism, precision, and energy are key. We're seeking a polished, proactive, and resourceful Executive Assistant with 3-5 years of experience supporting senior level executives within financial services, consulting, VC or BioTech industries. This individual will be the go-to person for managing busy calendars, high-level communications, travel, and events. Key Responsibilities Provide seamless administrative support: Maintain executives' calendars and coordinate all aspects of appointments, meetings, receptions, events and video/conference calls; maintain frequently-changing calendars with accuracy and precision Independently and efficiently coordinate complex meetings involving senior level internal and external participants including clients, regulators and vendor partners Exercise discretion in committing the executives' time and evaluating needs Arrange complex travel Prepare, reconcile and submit expense reports Serve as a liaison between the executives, their teams and executive partners. Keep the executives advised of time-sensitive and priority issues Exercise professionalism, discretion and judgment in handling sensitive and confidential financial, legal and company information Ideal Candidate Will Have 3-5 years of Executive Assistant experience supporting senior executives A collaborative, energetic, and service-oriented mindset Bachelor's Degree (required) Exceptional verbal and written communication skills Outstanding attention to detail and organizational abilities Proficiency in Microsoft Word, Excel, and PowerPoint Compensation & Benefits $85K - $100K salary based on experience Generous annual performance bonus + Profit Sharing Full medical, dental, and vision coverage Exposure to top-tier executives and a dynamic, high-performance team culture To Apply Please submit your resume directly via LinkedIn or reach out to ****************** #LI-HR1 #ZR

Job Title: Executive Assistant III Pharma/Biotech Industry exp is must. Join our client as an Executive Assistant III, where you'll play a crucial role in supporting multiple executives in a dynamic and high-profile environment. This full-time, hybrid position requires in-office presence in Cambridge for key meetings, typically 2 days a week. Key Responsibilities: Manage complex calendars, prioritizing engagements to enhance executive effectiveness. Schedule and coordinate internal and external meetings and calls. Organize team meetings and team-building activities. Handle conference registrations and related meeting planning. Process expense reports in line with company policies. Coordinate detailed travel plans, including flights and accommodations. Essential Skills: Proven ability to collaborate across functions and with other Executive Assistants. Strong organizational skills with the ability to manage multiple priorities. Excellent time management and problem-solving abilities. High responsiveness to team needs and requests. Ability to handle sensitive information with discretion and integrity. Proficiency in Microsoft Office Suite and collaboration platforms like SharePoint. Education: Bachelor's degree or equivalent professional experience.

Contract Length: 6-month contract Schedule: 40 hrs/week | 9:00-5:00 M-F Qualifications (Required): 3+ years of relevant administrative experience Microsoft Office Proficiency; excellent Excel skills Strong communication skills Strong organizational skills, including supporting more than one officer Preferred Qualifications: Experience in higher education or medical setting Job Description: The Executive Assistant provides executive level support to the Chief, Division of Medicine and coordinates the administrative functions of the Department of Medicine. This position will also provide administrative support to the Vice Chair of Finance and Administration and the Vice Chair of Clinical Operations and other executive leadership as needed. Typical responsibilities will include managing travel arrangements; coordinating schedules and meetings; coordinating executive correspondence and communications internally and externally; management of department conference rooms and office functions; planning meetings and events; processing reimbursement requests; providing support for presentations and meetings; and administrative support for department-wide initiatives and events. The Executive Assistant will aid in new hire efforts by reviewing offer letters, aiding in the faculty appointments & promotions process, maintaining faculty files with relevant HR documentation, and tracking new hires and terminations for all faculty in the Department of Medicine (DOM). The executive assistant will be responsible for collating and presenting faculty, staff, and department statistical data. This position will be responsible for additional special projects which will be assigned based on the department need. 60% Calendar Management: -Schedule meetings and calls; tracks responses; coordinates audio-visual and technology requirements, orders catering services, etc., as needed. -Prepares information packages for meetings, and distributes. Takes and prepares minutes of meetings, as required. Ensures that minutes and other written documents are accurate and professional. -Schedules travel -Track of correspondences -Track professional licenses, memberships, etc. -Manage conference room booking for department conference rooms 30% Provide general office administration/management responsibilities: -Order office supplies from Staples and through -Purchase Orders -Process Reimbursements -Provide support for meetings & events hosted by chair's office or DoM Central including ordering & coordinating food, booking rooms, coordinating speakers and slides -Evaluates, develops and revises administrative systems in order to improve efficiency. -Aids faculty affairs manager with Appointment & Promotions for all department faculty -Tracks new hires & terminations -Responsible for collating and presenting faculty, staff and department statistical data 10% Special Projects: -Administrative support for department-wide initiatives including but not limited to Evans Research Days, DEIA Week, M.A.D.E. Staff Development Program, Administrative Coordinator monthly series, Monthly Administrative Director meetings, Department Faculty meetings, etc. - Regularly reviews status of project and makes modifications to scheduling, costing, equipment, preparing status reports and documents periodically throughout the project. - Special Projects as assigned by the Chair of Medicine, the Vice Chair of Finance & Administration and/or the Associate Administrative Director as needed

An emerging biotechnology company in Waltham is seeking a Senior Executive Assistant to support their CEO. The EA must have excellent written and verbal communication skills, as well as administrative and organizational skills. The main focus is EA support with the opportunity to take on operational/project management type work down the line. They must also have the ability to work independently on projects from start to finish, and be able to work successfully while managing a wide variety of tasks. The ideal candidate for this position enjoys working in a fast-paced environment and is proactive, resourceful, and well-organized. Responsibilities Provide high-level administrative support to the CEO and light support for other executives. Proactively manage calendars, being attentive to priorities and optimal use of time. Support contract and finance processes. Coordinate and arrange all aspects of domestic and international travel. Serve as liaison for Board of Directors; establish and maintain excellent working relationships with Board Members and their support staff. Schedule on-site and off-site meetings with internal groups and collaborators. Manage expense reimbursement requests. Assess the importance of requests, help when priorities shift, take detailed notes and be three steps ahead of your team. Create and update reports, presentations and spreadsheets using Excel, PowerPoint, Word and Outlook. Interact in a professional manner with collaborators and stakeholders. Provide back-up coverage to other support staff when needed. Requirements Bachelor's Degree. 7+ years of administrative experience, with at least two of those years supporting senior professionals. Prior experience in health and life sciences highly preferred. Strong organizational skills that reflect an ability to perform and prioritize multiple tasks with excellent attention to detail. Very strong interpersonal skills. The ideal candidate is personable and friendly. Highly resourceful team-player, with the ability to also be extremely effective independently. Ability to handle confidential information with discretion and be adaptable to managing various competing demands. Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint). QuickBooks or similar financial planning programs experience is a plus. We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor. We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

Personal Assistant - Real Estate Family Office Family office in Boston is seeking a warm, polished, and highly professional Personal Assistant to join its close-knit team. This role focuses on front desk operations, hospitality, and administrative support to ensure smooth daily office operations and a welcoming experience for all visitors. Responsibilities: Greet and assist visitors, vendors, and guests with a professional and welcoming presence. Assist with daily tasks to support the firms principals, including personal errands and supporting day-to-day operations. Provide refreshments and maintain a polished, client-ready reception and meeting environment. Answer and route phone calls, manage correspondence, and assist with scheduling as needed. Maintain a clean, organized, and fully stocked office environment, including meeting rooms and shared spaces. Support light hospitality tasks such as preparing coffee or refreshments for meetings. Assist with general administrative duties, including filing, organizing paperwork, and supporting the team as needed. Qualifications: 2+ years of administrative or front-desk experience in a client- or guest-facing environment. Background in hospitality, concierge services, or luxury office reception strongly preferred. Excellent interpersonal and communication skills with a polished, professional presence. Strong organizational skills and the ability to anticipate needs. Tech-savvy and comfortable learning internal systems and tools. Detail-oriented, punctual, and committed to maintaining a professional environment.

Executive Admin Assistant 100% onsite 12mth initial contract, goal to convert end of 2026 We are seeking a highly organized and proactive Executive Administrative Assistant to support our clients CEO and Leadership Team. The ideal candidate will possess excellent communication skills, a strong attention to detail, and the ability to manage multiple tasks efficiently. This role requires a professional who can handle sensitive information with discretion and provide seamless support to our executives. Key Responsibilities: Managing the travel coordination and expenses for the CEO. Provide comprehensive administrative support to the CEO, including managing calendars, scheduling meetings, and coordinating travel arrangements. Serve as a liaison between the CEO and internal/external stakeholders, ensuring clear and effective communication. Prepare and edit correspondence, reports, and presentations. Assist in organizing and coordinating events, meetings, and conferences. Conduct research and compile data to support decision-making processes. Manage and prioritize incoming communications, including emails and phone calls. Maintain and organize files, records, and documentation. Qualifications: Bachelor's degree in business administration, Communications, or a related field preferred. Proven experience as an executive assistant or in a similar administrative role. Excellent written and verbal communication skills. Strong organizational and time-management skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Ability to work independently and as part of a team. High level of professionalism and discretion. Strong problem-solving skills and attention to detail.

About Suffolk Suffolk is a national enterprise that builds, innovates and invests. Suffolk is an end-to-end business that provides value throughout the entire project lifecycle by leveraging its core construction management services with vertical service lines that include real estate capital investment, design, self-perform construction services, technology start-up investment (Suffolk Technologies) and innovation research/development. Suffolk - America's Contractor - is a national company with more than $5.0 billion in annual revenue, 2,600 employees, and main offices in Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, and San Diego. Suffolk manages some of the most complex, sophisticated projects in the country, serving clients in every major industry sector, including healthcare, life sciences, education, gaming, transportation/aviation, government, mission critical and commercial. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR's list of “Top CM-at-Risk Contractors.” For more information, visit *************** and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram. At Suffolk, we believe that our total rewards program should offer you and your family the support you need when it matters most. That's why we have created a program that provides employees with access to a wide variety of options that can be personalized to support you and your loved ones physically, emotionally, and financially. Benefits include, competitive salaries, auto allowances and gas cards for certain roles, access to market leading medical and emotional and mental health benefits, dental, and vision insurance plans, virtual care options for physical therapy and primary care, generous paid time off, 401k plan with employer match and access to expert financial resources, company paid and voluntary life insurance, tax deferred savings accounts, 10 backup daycare days each year, short- and long-term disability, commuter benefits and more. For more information, click here. The Role We're seeking an Executive Assistant, Scheduling & Logistics to support a C-Suite Executive in our Boston office. This individual must be highly resourceful and enjoy working within an entrepreneurial environment that is mission and results driven and community oriented. The ideal individual will have the ability to exercise good judgement and self-motivate in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to prioritize and balance multiple projects and tasks. The Executive Assistant, Scheduling & Logistics must be able to work under pressure, at times, to handle a variety of regional and corporate activities, be adaptive to changes, and confidential matters with discretion. This is a true scheduling role focused on calendar, meeting logistics, and travel coordination; approximately 80-90% of the work is calendar/travel and related logistics. This role partners closely with the Executive Assistant team and Chief of Staff for priorities and context, while maintaining ownership of the scheduling workflow. Responsibilities Maintain Executive's complex, dynamic calendar; coordinate appointments, events, and meetings across time zones and with internal/external stakeholders. Schedule Executive travel arrangements and manage logistics (flights, hotels, ground, changes, and contingency plans). Coordinate and attend management meetings; responsible for distribution of agendas, compiling of papers, minutes, and document management. Communicate effectively with others individually as well as in small and large groups. Organize and plan work to meet deadlines. Establish and maintain working relationships with Executives, Department Heads and Project Management, staff in other departments, and subcontractors & clients. Perform duties of a highly confidential nature. Own end-to-end meeting logistics: hold scheduling pre-briefs as needed, confirm attendees/locations/links, ensure rooms/AV/virtual details are accurate, and circulate final calendar holds and materials. Coordinate closely with security, facilities, reception, and events for on-site visits, board-adjacent meetings, and VIP guest logistics. Process and reconcile travel/expense items timely; track travel changes and communicate impacts to stakeholders. Provide same-day adjustments and rapid re-plans when priorities shift; document decisions and communicate updates to impacted parties. Support recurring executive rhythms (weekly, monthly, quarterly cadences), including locking dates in advance and managing blackout periods. Collaborate with the Executive Assistant team and Chief of Staff on briefing needs and meeting objectives; this role is not responsible for drafting executive correspondence or strategic deliverables. Qualifications Bachelor's degree and 4 years related experience or 6 to 10 years related experience Knowledge of principles and practices of business and managing personnel Basic research methods and techniques Computer applications used in general office settings, including word processing, spreadsheet, database management, email and internet search engines Basic Math and standard English grammar and usage Good written communication Construction experience helpful, but not necessary and/or required departmental experience necessary Technology experience helpful, but not necessary Must be able to work independently with minimum supervision, use independent judgment and leadership techniques Must be tactful and use discretion Able to work effectively as part of a team and productively maintain confidentiality of information Demonstrated expertise managing senior-level calendars and high-volume scheduling with complex constraints (multiple time zones, frequent changes, and confidential engagements). Proficiency with Microsoft Outlook/Teams/Excel and travel/expense tools (e.g., Concur or equivalent). Candidate must possess Suffolk's Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring Working Conditions While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking. EEO Statement Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk.

The Opportunity: Contribute To The Growth Of Your Career. Support a combination of VPs/AVPs Schedules and maintains multiple calendars of appointments and meetings. Coordinates travel itineraries and process expenses. Responds to questions, requests, and research information. Interfaces with a variety of customers on issues which are complex or of a confidential nature. Involves appropriate Associates from other departments or divisions to resolve issues. May provide functional guidance and training to other Associates within Division. Communicates pertinent information among appropriate departments. Involves appropriate Associates from other departments in the resolution of issues. Analyses operating practices and creates/revises systems and procedures as necessary. Organizes and maintains files, record keeping systems, and office layout. Oversees and monitors administrative projects. Performs other duties as required or directed. Organizes meetings (Catering, Booking Rooms, Follow up, etc.) Printing, organizing, and disseminating significant number of Reports on time Timekeeping Back-up Support to other Admins. Manages and administers various documents and spreadsheets Supports all meetings and sessions held in the home office Support training and conferences with prep and coordination needs Plans and participates in division initiatives such Team Building events. Gather and analysis the workforce analytics reports to support HR leadership Supports the managing the operational budget and partners with Finance as needed Leverages HR systems such as Workday and ServiceNow to provide reports and maintain Teams site Works in partnership with leadership to develop and maintain confidential database to support the business needs Support HR leadership by coordinating and advising on company policies, procedures, contract administration, and benefit programs. Assist with comprehensive documentation of action steps, communications, and materials needed to prepare for organizational changes. Gathers HR and Financial information to prepare for contract preparation meetings Completes special projects as assigned or directed Who We Are Looking For: You. Administrative experience in a corporate human resource setting preferred 5+ years of complex calendar management, scheduling meetings, arranging travel schedules and processing expenses Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word Excellent communication manner, solid written and verbal communication skills and be customer service oriented Ability to successfully juggle many things at one time and shift gears to prioritize Strong ability to build relationships and collaborate with local and remote team members and other admins Superior organizational and administrative skills and the ability to multitask and maintain strong attention to detail in a fast-paced environment Able to effectively manage confidential and sensitive information. Willingness to learn, take direction well and be a team player Ability to focus and get the job done while avoiding distractions Great at being resourceful and leveraging relationships to problem solve Understanding of change management Understanding of the budget process Ability to partner with multiple levels across divisions in North America This position has a starting pay range of $25.60 to $35.20 per hour. Actual starting pay is determined by a number of factors, including relevant skills, qualifications, and experience.

Administrative Specialist II Interview Format: A brief MS Team interview, looking to onboard ASAP Mission: We are seeking an Administrative Specialist to support a United States Coast Guard unit in the Providence, RI metro area. Role Overview: Performs office admin, contract admin, and facility operation activities. Assists in all business, cost containment, and accounting activities. Provides cost control advice to management. Prepares correspondence and maintains filing and tracking system for easy retrieval. Maintains calendar of management activity. Assists in preparing management progress reports. Review Real Property Leases, CAD drawings, Land Surveys, Deeds, Transfer of Sale documents of assets including, Buildings, Houses, Aids to Navigation (ATONs) and Easements. Add new Ingrants into USCG Real Property system of record (SAM) using corresponding data from Lease agreement and all relevant acquisition documentation. Verify Lease start/end dates, renewal options, Lessor/Grantor info and monthly rental amounts are accurate in the system of record based on supporting documentation. Review and update Ingrants in SAM to reflect current Real Property Specialist (RPS) assignment according to area of responsibility (AOR). Run various ad-hoc reports for Ingrants in SAM in support of further analysis. Organize CEU Miami's SharePoint & Teams Document Library for ease of use and access. Review checklist to gather materials needed for tracking and organizing, lease agreements, construction and planning documents, site photos, email correspondence and all acquisition documents. Verify active Ingrants have accurate OPFAC and Lessor/Grantor info. Confirm leases are paid timely. Identify areas for process improvement and coordinate with Deloitte team members to implement change. Requirements: 2-5 years of experience Attention to detail and ability to manage high-volume, deadline-driven tasks. Extremely organized with effective communication skills. Can pick up the CAD experience (experience with this would be a big plus) Have to be willing to research and dig for their questions; sometimes this information is difficult to find Internal audit background would be helpful Good worker, attention to detail, can manage own work Degree preferred, not required

Administrative Assistant to $55K - Join a Dynamic Research Environment! Our client, a renowned healthcare and research institution, is seeking an Administrative Assistant to provide essential support to leadership and team members in a fast-paced setting. This role involves managing complex calendars, coordinating meetings and travel, and assisting with grant preparation and document editing. The ideal candidate brings 2+ years of administrative experience and strong organizational and communication skills. Position Details: Location: Boston, MA Work Model: In-Office Degree: Required Responsibilities include managing busy calendars and scheduling meetings; coordinating domestic and international travel arrangements; organizing on-site and virtual events, including catering and logistics; assisting with grant applications and internal approval processes; preparing and editing correspondence, reports, and manuscripts; processing invoices and expense reports; maintaining office files and supply inventory; and providing backup support to other administrative staff as needed. The ideal candidate possesses proficiency in Microsoft Office Suite; excellent written and verbal communication skills; strong attention to detail and ability to prioritize tasks; experience handling confidential information with discretion; and the ability to work independently while supporting multiple stakeholders. Enjoy working in a collaborative environment with opportunities to contribute to impactful research projects and access to comprehensive benefits! Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

A top Boston hospital is seeking an administrative coordinator to support a busy surgeon. This is an excellent opportunity for individuals looking to jumpstart their healthcare administration career within an organization that prioritizes employee growth and development! Responsibilities: Manage patient and surgeon scheduling, ensuring seamless coordination. Handle billing and reimbursement processes accurately and efficiently. Oversee calendar management, travel arrangements, and office operations. Organize materials for meetings, presentations, and national conferences. Serve as a point of contact for visitors, medical students, and external partners. Support office operations by ordering supplies, maintaining records, and handling correspondence. Provide coverage for other administrative team members as needed. Participate in departmental meetings and assist with special projects as needed. Qualifications: Bachelor's degree required, ideally in healthcare management, health policy, or a related field. At least one year of customer service experience or experience in a healthcare setting preferred but not required. Strong organizational and multitasking skills with attention to detail. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Ability to handle confidential information with discretion. This is a great opportunity to gain hands-on experience in healthcare administration and grow within a renowned hospital system. If you are detail-oriented and eager to support high-level medical professionals, apply today.

Pride Health is looking a Administrative Support Specialist to support our client's medical facility which is Boston, MA Title: Administrative Support Specialist Rate : $20 to $23/hr Position Summary The Administrative Support Specialist will provide comprehensive administrative and clerical support to a team of four providers (3 MDs and 1 PA). This role involves patient scheduling, coordination of clinical activities, maintaining accurate records, and facilitating communication between patients, providers, and internal departments. The ideal candidate is organized, detail-oriented, and able to support a fast-paced clinical environment. Essential Responsibilities Communication & Front Desk Support Answer and screen incoming telephone calls, take accurate messages, or direct calls appropriately. Greet and assist patients, families, visitors, and staff. Provide timely, clear, and accurate information within the scope of authority. Scheduling & Patient Coordination Update patient demographics and insurance details; obtain specialist referrals as needed. Schedule, reschedule, and confirm patient appointments using scheduling tools. Coordinate ancillary appointments and procedures with hospital departments. Clinical Support & Record Management Obtain necessary patient information from referral sources. Prepare, maintain, and organize patient records for clinical activities. Act as a liaison with other departments and external parties in a professional and supportive manner. Handle confidential information responsibly and communicate relevant policies as needed. Billing & Financial Responsibilities Collect co-payments at point-of-service. Process billing tickets accurately and forward them to billing staff per protocol. Reconcile daily collections following established procedures. Provider Calendar & Documentation Support Manage provider clinical and administrative schedules. Type correspondence, manuscripts, letters, and patient notes as required. Support documentation in clinical computer systems and prepare routine reports. Appointment Communication Notify, confirm, and remind patients of upcoming appointments (consultations, follow-ups, simulations) via phone or mail. Authorization Management Obtain authorizations for radiologic exams as required. General Administrative Duties Sort, copy, file, and distribute incoming and outgoing correspondence and mail. Provide backup support for these tasks in the absence of the Administrative Assistant I (AAI). Special Projects & Process Improvement Participate in special projects and contribute to process improvement initiatives as assigned. Required Qualifications Education: High School diploma or GED required; Associate's degree preferred. Experience: 1-3 years of related work experience in an administrative or healthcare setting. Technical Skills: Proficiency with computer systems, including web-based applications and Microsoft Office (Outlook, Word, Excel, PowerPoint, Access). Benefits Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors. Equal Opportunity Employer As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.

Part-Time Office & Hospitality Coordinator Schedule: Monday-Friday, 8:00am - 12:00pm PM (25 hours per week) Pay - Rate: $30.00/hr The Part-Time Office & Hospitality Coordinator is responsible for ensuring a seamless, high-quality workplace experience for clients, associates, and guests. This role supports front-of-house operations without a traditional reception desk, including guest registration, conference room coordination, office supply management, vendor coordination, and general facilities support. The ideal candidate brings high energy, exceptional follow-up skills, strong relationship-building abilities, and a “white glove” hospitality mindset. They are comfortable working independently, providing updates to a remote leadership team, and serving as the on-site point of contact for daily office needs. Key Responsibilities Hospitality & Client Experience Deliver a memorable, professional, and welcoming hospitality experience for all clients, guests, and associates. Serve as the primary point of contact for all employee requests and onsite needs. Register and check in guests in coordination with the Security team. Conduct regular check-ins with associates and recap key needs or issues to the client and leadership team. Build strong relationships through proactive communication and dependable follow-up. Front-of-House Operations Manage guest registration and direct inquiries (no traditional reception desk). Answer and route company phone lines as needed. Ensure conference rooms are booked, set, maintained, and reset throughout the day. Office Operations & Administration Maintain general cleanliness and organization of office space, including kitchens, pantries, office supply areas, conference rooms, and shower rooms. Monitor, order, and restock office, pantry, and beverage supplies. Order office lunches on a regular basis. Sort and distribute daily mail. Facilities & Vendor Coordination Collaborate with vendors, building management, engineering, and facilities teams to address maintenance issues and ensure the office remains fully functional. Coordinate repairs, supply orders, and any third-party vendor needs related to office upkeep. Administrative Support Use Outlook and ticketing systems to manage requests, track tasks, and communicate updates. Run end-of-day reports and provide routine updates to remote managers. Assist with any additional reasonable administrative or hospitality-related tasks. Qualifications College degree preferred. Minimum 3 years of Office Coordinator, Receptionist, or Administrative Support experience. At least 2 years of experience in a client-facing corporate environment. Strong written and verbal communication skills (writing sample may be required). High-energy, polished, and hospitality-driven demeanor. Comfortable working independently and staying mobile throughout the space. Proficient with Outlook; experience using ticketing systems. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Site: Mass General Brigham Home Care, Inc. Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. A Unique Opportunity to Partner with Senior Leadership Driving the Future of Home-Based Care Mass General Brigham's Healthcare at Home division is transforming how and where care is delivered - from hospital-level treatment in the comfort of patients' homes to leading programs in home-based palliative and post-acute care. We are seeking a highly skilled, poised, and proactive Assistant to serve as a strategic partner to the President and Chief Operating Officer, and members of their cabinet within the Healthcare at Home division. This is not a traditional administrative role. It is a visible, trusted partner who plays a critical role in advancing the success and operational rhythm of a fast-paced, mission-driven leadership team. ________________________________________ About Healthcare at Home Healthcare at Home delivers care that supports patients across every phase of recovery - from urgent and acute care to home hospital, post-acute home care, and home-based palliative services. • 8,000+ home hospital admissions since 2022 • 30,000+ acute care bed days saved across our system • 455,000+ annual home care visits • 1000+ referrals to home-based palliative care annually Together, these programs enable patients to receive high-quality, cost-effective, and compassionate care - wherever they call home. Hybrid - primarily remote, with periodic meetings at Assembly Row (Somerville) The actual starting salary for this role is around $75,000. Final compensation will be determined in alignment with MGB Compensation guidelines and will consider factors such as internal pay equity, relevant experience, and the established salary range for the position. Job Summary The Assistant to the President will serve as the central coordination point for the division's executive team, providing sophisticated administrative and strategic support that enables leaders to focus on system priorities, innovation, and high-quality patient care. Key Responsibilities: •Manage complex calendars, travel, and meeting coordination across multiple executives. •Support high-visibility speaking engagements, board meetings, and system-wide initiatives. •Anticipate needs, prioritize effectively, and ensure seamless daily operations. •Partner with internal and external stakeholders - including senior system leaders, board members, and media partners. •Handle confidential information with utmost professionalism and discretion. •Prepare communications, presentations, and reports that reflect the executive voice and organizational standards. Qualifications Associate's degree required; Bachelor's degree preferred. 5-7 years of experience providing direct support to senior executives (C-suite, President, or equivalent). Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word). Additional Job Details (if applicable) The ideal candidate brings professionalism, adaptability, and a collaborative spirit to a dynamic, mission-driven environment. This individual anticipates needs with precision, brings clarity and structure to complex situations, and operates with exceptional judgment and discretion. Composure under pressure, deep respect for the significance of the role, and a strong commitment to advancing the effectiveness and success of executive leadership are essential. Remote Type Hybrid Work Location 335 Revolution Drive Scheduled Weekly Hours 40 Employee Type Regular Work Shift Day (United States of America) Pay Range $54,308.80 - $78,904.80/Annual Grade 6 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package. EEO Statement: Mass General Brigham Home Care, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at **************. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Job Details Warwick, RIDescription CONFIDENTIAL EXECUTIVE ASSISTANT TO THE PRESIDENT/CEO EXECUTIVE MANAGEMENT WORKER CATERGORY - EXEMPT As a CCBHC (Certified Community Behavioral Health Clinic), Thrive Behavioral Health provides a comprehensive range of high quality mental health and substance use disorder services that are accessible to all members of our community regardless of insurance status or ability to pay. General Summary: To provide administrative support to the office of the President/CEO. Schedule: Mon-Fri, First Shift - 16 hours per week to start Location: Warwick, RI Salary: Starts at $25 per hour Essential Responsibilities: Supervise and coordinate the day to day activities and work flow of the administrative support area and executive level support staff. Assist the executive management team in the recruiting, screening, selecting, orienting and training of administrative support staff. Interact with state and local officials, company executives, clients, EMT staff, and other community representatives on behalf of the President/CEO. Maintain schedule of the President/CEO. Track and monitor various projects for the President/CEO. Handle projects assigned by President/CEO independently. Provide administrative support to Board of Directors and Executive Management Team when necessary. Prepare records such as agenda, notices, minutes, and resolutions (i.e. for Board of Directors or SLT meeting). Establish and implement office procedures for Executive Management Support Offices. Directs preparation and filing of corporate legal documents with government agencies to conform with statutes. Acts as custodian of corporate documents and records. Arrange programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget. Arrange complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, and accompanies President/CEO when requested. Screen incoming calls and correspondence for the President/CEO and responds independently when possible. Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other complex documents. Create and maintain database and spreadsheet files. Demonstrate respect and regard for the dignity of all clients, families, visitors and fellow employees to ensure a professional, responsible and courteous environment. Qualifications Education, Experience and Competencies: Associate's degree in office administration, administrative assistance, or equivalent combination of education and experience may be substituted. Minimum of 7 years progressively related experience to include executive secretarial level and office management experience preferred. Ability to work independently and take initiative with excellent organizational skills. Proficiency in Microsoft Office suite including Outlook and Teams. Certifications, Licenses Requirements: Valid driver's license and automobile insurance which meets Rhode Island minimum standards , or the ability to obtain necessary transportation in order to perform the responsibilities/tasks of the job. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch, or crawl; talk or hear; taste or smell. The employee lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, and the ability to adjust focus. This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, management reserves the right to modify, add or remove duties and assign other duties as necessary. Reasonable accommodations may be made to assist individuals with disabilities in meeting the expectations of the position. EEO/VET/LGBTQ+ Employer Benefits: 3 weeks' vacation to start, increases to 4 weeks after 2 years of employment 10 sick days per year 1 Float day Birthday off 11 paid holidays Paid lunch Low-deductible medical insurance plan Dental insurance as low as $0/month Vision Insurance Company-paid life insurance worth 2x your annual salary + Long Term Disability 401k with 2% company match Optional Aflac, additional life insurance, and pet insurance Employee Assistance Program Healthtrax Gym Discount Employee referral bonuses All employees are considered benefit eligible if their schedule is 20 hours per week or more. Time-off balances are pro-rated for part-time employees. Insurance plans remain the same regardless of FT or PT benefit eligibility. Thrive believes in healthy work/life balance and a friendly/family working environment, whose values include Dignity, Respect, Teamwork and Professional Support and Development.

Site: Mass General Brigham Home Care, Inc. Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. A Unique Opportunity to Partner with Senior Leadership Driving the Future of Home-Based Care Mass General Brigham's Healthcare at Home division is transforming how and where care is delivered - from hospital-level treatment in the comfort of patients' homes to leading programs in home-based palliative and post-acute care. We are seeking a highly skilled, poised, and proactive Assistant to serve as a strategic partner to the President and Chief Operating Officer, and members of their cabinet within the Healthcare at Home division. This is not a traditional administrative role. It is a visible, trusted partner who plays a critical role in advancing the success and operational rhythm of a fast-paced, mission-driven leadership team. ________________________________________ About Healthcare at Home Healthcare at Home delivers care that supports patients across every phase of recovery - from urgent and acute care to home hospital, post-acute home care, and home-based palliative services. * 8,000+ home hospital admissions since 2022 * 30,000+ acute care bed days saved across our system * 455,000+ annual home care visits * 1000+ referrals to home-based palliative care annually Together, these programs enable patients to receive high-quality, cost-effective, and compassionate care - wherever they call home. Hybrid - primarily remote, with periodic meetings at Assembly Row (Somerville) The actual starting salary for this role is around $75,000. Final compensation will be determined in alignment with MGB Compensation guidelines and will consider factors such as internal pay equity, relevant experience, and the established salary range for the position. Job Summary The Assistant to the President will serve as the central coordination point for the division's executive team, providing sophisticated administrative and strategic support that enables leaders to focus on system priorities, innovation, and high-quality patient care. Key Responsibilities: * Manage complex calendars, travel, and meeting coordination across multiple executives. * Support high-visibility speaking engagements, board meetings, and system-wide initiatives. * Anticipate needs, prioritize effectively, and ensure seamless daily operations. * Partner with internal and external stakeholders - including senior system leaders, board members, and media partners. * Handle confidential information with utmost professionalism and discretion. * Prepare communications, presentations, and reports that reflect the executive voice and organizational standards. Qualifications * Associate's degree required; Bachelor's degree preferred. * 5-7 years of experience providing direct support to senior executives (C-suite, President, or equivalent). * Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word). Additional Job Details (if applicable) The ideal candidate brings professionalism, adaptability, and a collaborative spirit to a dynamic, mission-driven environment. This individual anticipates needs with precision, brings clarity and structure to complex situations, and operates with exceptional judgment and discretion. Composure under pressure, deep respect for the significance of the role, and a strong commitment to advancing the effectiveness and success of executive leadership are essential. Remote Type Hybrid Work Location 335 Revolution Drive Scheduled Weekly Hours 40 Employee Type Regular Work Shift Day (United States of America) Pay Range $54,308.80 - $78,904.80/Annual Grade 6 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package. EEO Statement: Mass General Brigham Home Care, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at **************. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

ABOUT JUMPSTART Jumpstart envisions the day when every child in America enters kindergarten prepared to succeed. A national early education organization with operations in 14 states plus Washington, DC, Jumpstart drives outcomes for young children in three critical ways. Jumpstart provides language, literacy, and social-emotional direct service programming utilizing an evidence-backed curriculum for preschool children from underserved communities, workforce programming to expand the pipeline of qualified, diverse talent pursuing careers in early education, and policy advocacy to support the early childhood field and promote high-quality early learning for all. By leveraging nearly 30 years of experience serving over 140,700 children with the support of more than 60,400 college students and community volunteers, Jumpstart executes these three objectives to improve the quality of the early education workforce and increase opportunity for young children to succeed across America. Learn more at ************** and join us in transforming the lives of young children! POSITION OVERVIEW Jumpstart seeks an Executive Assistant to partner with the President & Chief Operating Officer (COO) in overseeing Jumpstart's internal operations and successful implementation of its strategic plan. Specifically, the role serves as an advisor, who drives communication, collaboration, and alignment across the organization as well as a trusted representative of the President & COO who convenes groups, provides research and benchmarking support, creates resources, produces communications, and provides administrative support. Additionally, the Executive Assistant oversees specific projects critical to Jumpstart's overall organizational health and success. SPECIFIC RESPONSIBILITIES Communication In partnership with President & COO identify needs for organization communication and transparency, collaboratively working to create necessary written documents, resources, or tools Support ongoing communication on behalf of President including writing of concise and impactful emails, talking points, briefings, pre-read and presentation materials Intentionally seek input on projects/work products to model and practice inclusive leadership Create reports on behalf of President & COO necessary to inform decision making, and respond to stakeholder needs internally and externally Leadership Plan meetings on behalf of the President & COO to increase effectiveness within the Operations Division, creating agendas or documents as necessary Identify and elevate issues that need to be addressed, participating in strategic and solution-oriented conversations in response to identified needs Facilitate Leadership Team logistics on behalf of the President & COO including booking time/space for meetings and retreats, creation of agendas and minutes from meetings, summaries of next steps, and monitoring of success against team deliverables Operate at a tactical, strategic and operational level, handling projects that do not neatly fit within the organizational chart or that fall between departments or leadership areas of responsibility. Create structure and focus for broad, ambiguous ideas that the President & COO is exploring and bring forth recommendations for action in a timely manner Administrative Support Provide administrative support as needed to free up President & COO's time for more critical work Utilizing skills of organization and planning, strategically prioritize tasks, set meetings, and diffuse work conflicts on behalf of President & COO Organize workflow by facilitating note taking as needed, and summarizing with clearly defined next steps, providing meeting preparation to ensure President & COO is as productive as possible QUALIFICATIONS Bachelor's degree or equivalent relevant professional experience Commitment to Jumpstart's core values: learning, social justice, community, joy, and inclusive leadership Ability to maintain confidentiality and act with discretion when necessary At least 7 years of professional experience with explicit experience in written communication creation Ability and willingness to travel to assigned locations/sites as necessary Experience and comfort working with individuals from diverse backgrounds and communities Expertise in Microsoft Office suite and Google shared drive functionality Detail orientation and ability to hold high level focus simultaneously On-going commitment and interest in social justice or diversity, equity and inclusion work Preferred or Ideal Demonstrated ability to deliver high quality work by bringing together multiple teams/departments for shared collaborative success Evidence of exceptional judgement and decision-making skills Ability to distill large amounts of information to key points Ability to adapt to changing conditions and independently define priorities TRAVEL Limited national travel of no more than 5% possible as needed by the President to support work in one of Jumpstart's 7 key geographies START DATE June 2022 (preferred start date; yet position open until filled) LOCATION Boston, MA (preferred location to provide direct support as needed to President & COO) With strong experience as a remote employee and a strong background, work from any Jumpstart hub office in either Atlanta, GA; Berkeley, CA; Chicago, IL; Los Angeles, CA; New York, NY; or Washington, DC Telecommuting option possible as part of a formal schedule of support SALARY & BENEFITS Salary - $75,000 - $80,000 commensurate with education and experience; along with excellent benefits and a great mission-driven work environment TO APPLY Please complete an online application at https://**************/about/careers/. Both a cover letter and resume are required to complete your application. Applications without a cover letter may not be considered. Candidates will be reviewed on an on-going basis. Please upload/attach your resume to your applicant profile as well as your cover letter. Jumpstart for Young Children, Inc. is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, gender identity or expression, national origin, ancestry, citizenship status, age, disability or handicap, sex, marital or parental status, amnesty, political affiliation, veteran status, military service, sexual orientation, genetic information, or any other characteristic protected by applicable federal, state or local laws with respect to employment opportunities. Consistent with the Americans with Disabilities Act, applicants may request accommodations needed to participate in the application process.

The Senior Assistant provides administrative support for one Assistant Vice President (AVP) of Major Gifts (MG) and one to two additional development officers. The MG team partners with the Planned Giving (PG) team and units across the Division of Philanthropy to raise funds from individuals, families, and family foundations for priorities in research and care at Dana-Farber. This role includes managing revenue and activity reports, budgets, data entry for general fundraising activities, special projects, correspondence, scheduling meetings, and appointments, and making travel arrangements. Responsible for assisting the entire Division with reaching financial goals. Reports to the Assistant Vice President, Major Gifts and one other staff member. _Internal Title: Senior Assistant, Individual Giving_ This position is considered remote, 0-1 days onsite at 10 Brookline Place, Brookline, MA each week. DFCI guidelines state that employees must reside in New England: Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, or Vermont. APPLICATION REQUIREMENTS: Resume and cover letter required with application submission. If you wish to disclose your personal pronouns, please include them within your resume and cover letter submission. Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals. + Assist manager/s with projects supporting team needs, including recurring reporting cycles for revenue and budgets and managing MG team meetings; + Maintain organizational and management systems and databases; operate with working knowledge of Microsoft Office, ClearView fundraising software, and other Philanthropy systems; + Train new assistants on Major Gifts procedures and serve as contact for data entry inquiries; + Assist in managing and allocating the Major Gifts budget through annual planning, purchase orders, supply ordering, and review of p-card expenses; + Support fundraising activities by tracking prospects, entering data, and conducting preliminary donor/prospect research; + Draft donor acknowledgements and assist in preparing cultivation materials and gift proposals; + Process checks and gifts of securities in coordination with gift processing and office protocols; manage terms of agreement and related correspondence; + Respond to inquiries from Philanthropy and Institute colleagues; provide back-up support as requested. High school diploma or equivalency required. Associate's/Bachelor's degree preferred. 1 year of administrative work experience required. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: Excellent written and verbal communications skills are necessary with a strong orientation to customer service. Fantastic organizational skills and ability to simultaneously manage a variety of projects are key. Excellent judgment a must. Directed and self-starting attitude with the ability to work independently as well as part of a team and work with a variety of personalities. Solid computer skills and competency in Microsoft Office Suite products is absolutely necessary. **Pay Transparency Statement** The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate's relevant experience, skills and qualifications. For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA) Hourly Rate: $28.43/hour At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply. Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law. **EEOC Poster** \#LI-Remote