Executive assistant jobs in Daytona Beach, FL - 58 jobs

Serve as the primary point of contact for key internal and external customers supporting specialty pharmacy and strategic group partnerships. This role drives relationship management, customer retention, issue resolution, and operational excellence to ensure partners receive timely support, smooth onboarding, and a high-value experience. Key Responsibilities Relationship & Account Leadership Lead relationship management and retention efforts for a portfolio of strategic partner groups. Collaborate with sales and internal stakeholders to gather insights that support customer growth and retention goals. Customer Support & Issue Resolution Serve as the go-to point for timely resolution of customer issues (onboarding, account setup, ordering, returns, credits/rebills, pricing/contract updates). Troubleshoot e-commerce and system inquiries, coordinating with relevant teams to close the loop. Communication & Coordination Effectively communicate with partner administrators, internal departments, buyers, and executives via phone and email. Manage multiple partner mailboxes and ensure established process flows support superior customer service. Implementation & Continuous Improvement Assist and co-lead implementation meetings, offering guidance and resolving pain points across functions. Review and support internal/external reporting to inform strategic decision-making and compliance. Act as subject matter expert (SME) for partner product and contract setups to ensure accurate transactions and order execution. Cross-Functional Engagement Collaborate with departments to support partner needs, escalate issues, and align on solutions that enhance the customer experience. Lead problem-solving efforts that drive operational efficiency and partnership success. Qualifications & Skills Required Experience 3+ years of experience in customer service, account support, or related roles supporting either inside or outside sales. Technical & Tools Skills Advanced proficiency with Microsoft Office (Excel, Outlook, Word, OneNote). Experience using business systems such as SharePoint, SAP, Salesforce, Business Objects, or e-commerce platforms. Communication & Interpersonal Skills Excellent verbal and written communication skills with strong presentation capabilities. Ability to communicate professionally with varied audiences (internal teams, external partners, executives). Problem-Solving & Organization Demonstrated ability to troubleshoot independently and collaboratively. Strong organizational skills with the ability to manage multiple priorities and partner requests.

Do Well by Doing Good! Work with one of Florida's leading grantmaking foundations. Competitive Salary and Phenomenal Benefits! Salary is between $75,000 - $80,000 Executive Assistant to President and CEO Position provides a broad range of complex and confidential executive support to the President/CEO. Position is responsible for daily office operations, scheduling for President/CEO's office, including coordination of materials, logistics and communications for all meetings, all regular Board and Committee meetings; and other projects as assigned by the President/CEO. Executive Assistant to the President/CEO works across all departments and divisions. Primary Responsibilities include: Communication with the Board of Directors, staff, consultants and visitors. Manage calendar and ensure the effective scheduling of the President/CEO's time. Communicate with internal and external constituents on matters involving the President/CEO. Monitor general office, supplies, postage, repair and maintenance budget and accounts. Draft correspondence, meeting agendas and reports. Respond to inquiries, including those of a highly sensitive and confidential nature. Coordinate all aspects of visits to the Foundation by outside professionals (i.e. executives, investment advisors, consultants, professional groups), including reservations for lodging, preparation of itineraries and meeting agendas and scheduling group or individual meetings with Foundation staff. • Coordinating the compilation and distribution of all documents and communications for meetings. • Compiling data and managing department files and records. • Coordination of materials, logistics and communications for all regular Board and Committee meetings. • Evaluating, selecting and scheduling facilities space, catering and logistical arrangements for all board meetings. Liaison with directors of vendors and service providers as needed to ensure requisite arrangements for meetings are in place. Coordinate travel arrangements as needed for President/CEO and prepare expense report or provide credit card substantiation. Assist President/CEO in preparing for all Foundation committee and board meetings. Opens, sorts, and distributes mail. Maximizes President/CEO efficiency by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information Managing technology through outside IT vendor Office supplies inventory and procurement Office and Building management; collaborating with outside vendors to maintain the interior and exterior of premises. Education and Experience Required: • Bachelor's degree preferred. • Minimum 5+ years of job-related experience as Executive Assistant in a professional office is required. Knowledge, Skills and Abilities: • Thorough knowledge of business English, spelling and grammar. • Knowledge and practice of organizational and time management skills. • Ability to use tact and good judgment in resolving work problems and dealing with the Board of Directors, staff, consultants and public. • Strong verbal and written communication skills. • Math computational skills sufficient to perform basic accounting functions. • Proficiency with PCs and related software such as Microsoft Office, Word, Excel, Social Media and Website maintenance, etc. • Ability to work independently and handle confidential material. Works closely with Finance and other departments. Performs related duties as assigned. Success Factors: Professionalism, accountability, and self-motivation Detail Oriented Demonstrated ability to be flexible in managing a workload of varied tasks, some with conflicting deadlines Strong written and oral communication Proven ability to be a self-starter and work independently under pressure and with minimal supervision Flexible and dependable Excellent organizational skills

Job Title Senior Executive Assistant Summary of the role: Provide secretarial and general administrative support to the assigned executive (VP, EVP, SVP) exercising confidentiality, tact and diplomacy. This is a hybrid role and would require you to be in our Maitland or Orlando, FL office 50% of the time. * Has the required technical/functional knowledge and experience in own discipline. Knowledge of the Amadeus business and how it is related to own area. * Works using existing procedures or guidelines and provides inputs to support/influence area decisions. Makes recommendations on new solutions and proposes improvements by analyzing different sources of information. * Works with a moderate level of guidance and direction from manager. Responsibilities: Handle Executive's agenda and ensure that he/she is always attainable and that all pertinent issues are dealt within a timely fashion. Greet, and accompany visitors, guests, high-level contacts and new comers. Receive, screen and direct incoming calls, mail and e-mail Prepare correspondence, reports, presentations, agendas, minutes, status reports, etc.; Compile and maintain data (including confidential) for reports and filing. Coordinate meeting arrangements, and tracks expenses Arrange business travel and follow-up. Approve standard demands / requests within delegated authorities. Maintain project and administrative files. Check that the office set up is appropriate and that office equipment is properly configured, installed and maintained. Maintain necessary office supplies for supervisor/group supported. Handle specific projects related to the activities of the executive. Ideal candidate would have at least 5 years experience in a similar role. Application process: The application process takes no longer than 10 minutes! Create your candidate profile, upload your Resume/CV and apply today! Working at Amadeus, you will find A critical mission and purpose - At Amadeus, you will be powering the future of travel and pursuing a critical mission and extraordinary purpose. A truly global DNA - Everything at Amadeus is global, from our people to our business, which translates into our footprint, processes, and culture. Great opportunities to learn - Learning happens all the time and in many ways at Amadeus, through on-the-job training, formal learning activities, and day-to-day interactions with colleagues. A caring environment - Amadeus fosters a caring environment, nurturing both a fulfilling career and personal and family life. We care about our employees and strive to provide a supportive work environment. A complete rewards offer - Amadeus provides attractive remuneration packages, covering all essential components of a competitive reward offer, including salary, bonus, equity, and benefits. A flexible working model - We want our employees to do their best work, wherever and however it works best for them. A diverse and inclusive community - We are committed to leveraging our uniquely diverse population to drive innovation, creativity, and collaboration across our organization. A Reliable Company - Trust and reliability are fundamental values that drive our actions and shape long-lasting relationships with our customers, partners, and employees. #LI-AM2024 Diversity & Inclusion Amadeus is an Equal Employment Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or a related medical condition), ancestry, national origin, age, genetic information, military or veterans status, sexual orientation, gender expression, perception, or identity, marital status, mental or physical disability status, or any other protected federal, state, or local status unrelated to performance of work involved. Amadeus endeavors to make ************************* accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at accommodations@amadeus.com. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

Job Description Kingspan Insulated Panels North America, a division of the Kingspan Group plc headquartered in Ireland, is a global and trusted leader in the design, manufacturing, and supply of high-performance sustainable building products and solutions for the construction industry. As the most energy-efficient, cost-effective building envelope solutions, insulated metal panels are at the forefront of sustainability. We serve the architectural, commercial/industrial, cold storage and food processing markets, and are committed to delivering the most advanced building products on the market. Learn about our Planet Passionate initiatives: ******************************************* At Kingspan, our future success is based on the quality of our people, who's expertise and motivation have helped ensure that we remain at the forefront of the construction materials manufacturing industry. In joining Kingspan you become an important part of a growing organization with a reputation for innovative design and use of technology, technical expertise, product quality, service excellence, and dedication to sustainability. Ready to be part of our team? We are looking for an Executive Assistant for our Deland, FL office! Summary: Provides administrative support to the President and other senior executives, working with all levels of staff within the company. Essential Duties include the following categories of responsibility: Executive Support Serves as the primary administrative partner to the President, managing day-to-day activities, communications, and workflow. Screens, prioritizes, and routes incoming calls, correspondence, and requests; exercises sound judgment in determining appropriate action. Manages complex calendars, including scheduling meetings, conference calls, off-site events, and executive engagements. Prepares executive-level documents, presentations, briefing materials, and reports for internal and external meetings. Coordinates and maintains confidential files, records, and executive documentation. Travel & Logistics Management Plans, organizes, and executes all domestic and international travel for the President (and senior leadership as needed), including detailed itineraries, agendas, and logistics. Coordinates transportation, accommodations, visas, and meeting arrangements with precision and foresight. Prepares comprehensive travel packets and ensures executives are fully briefed prior to departure. Meeting & Event Coordination Organizes and supports high-level meetings, including agenda development, materials preparation, attendee coordination, and follow-up actions. Attends meetings as needed to capture minutes, track deliverables, and ensure timely execution of next steps. Arranges in-house meeting logistics, including catering, technology setup, and hospitality needs. Communication & Stakeholder Management Acts as a liaison between the President, executive leadership and other internal departments, and external partners. Maintains strong, proactive communication channels to ensure alignment and timely information flow. Supports the drafting, editing, and distribution of executive communications. Operational & Administrative Excellence Detailed coordination with other senior level executive assistants in the region and global organization. Manages executive expense reporting, billing, and budget tracking with accuracy and timeliness. Supports special projects, strategic initiatives, and cross-functional efforts as assigned. Ensures compliance with the Group Code of Conduct, Group Compliance, and all relevant SOPs, including “KNASOP1705 Compliance Roles and Responsibilities.” Performs additional duties and responsibilities as required to support the President and senior leadership. Education & Experience Requirements High School Diploma required; Associate's or Bachelor's degree strongly preferred. Minimum of 8 years of experience supporting a C-suite executive or senior leader in a fast-paced corporate environment. Ability to maintain a high level of confidentiality at all times. Exceptional written and verbal communication skills, with the ability to draft professional correspondence and executive-level materials. Demonstrated ability to handle confidential and sensitive information with discretion. Highly organized, detail-oriented, and capable of prioritizing competing demands. Excellent telephone and oral communication skills Proven ability to manage multiple tasks simultaneously and meet tight deadlines. Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools. Professional presence, strong interpersonal skills, and the ability to build relationships across all levels of the organization. PERSONAL ATTRIBUTES The successful candidate will exhibit the following attributes: Trusted Executive Partner Earns trust through discretion, judgment, and consistency Anticipates needs and acts proactively Executive Presence & Professional Maturity Polished, confident, and credible with senior leaders and external stakeholders Communicates clearly, concisely, and with sound judgment Represents the President and the organization with professionalism at all times Takes full responsibility from start to finish Sound Judgment & Discretion Makes thoughtful decisions with imperfect information Handles confidential matters with absolute discretion Prioritizes effectively in fast-moving environments Organized, Not Bureaucratic Highly structured, detail-oriented, and reliable Builds systems that improve executive effectiveness Removes friction rather than adding unnecessary process Follows through without needing reminders Time, Priority & Stakeholder Savvy Protects the President's time and focus Navigates relationships and competing demands with emotional intelligence Communicates “no” diplomatically when needed Calm, Adaptable, and Resilient Maintains composure under pressure Adapts quickly as priorities change Brings a solutions-oriented mindset to every challenge Physical Demands: The physical demands described here represent those required to successfully perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform key responsibilities. Seated Work: Predominantly seated at a desk using a computer, often for extended periods throughout the workday. Keyboarding & Manual Input: Frequent use of hands for typing, mouse navigation, and handling documents or office tools. Visual & Auditory Requirements: Close vision for working on computers or reading technical documents; ability to hear and communicate clearly in person or via phone. Mobility Within Office: Occasional walking to attend meetings, interface with team members, or access office equipment like printers or routers. Lifting & Handling: Infrequent lifting of light office items-typically under 20 pounds-such as laptops, monitors, or supply boxes. Sensory & Communication: Regular use of vision to read digital content and fine print; consistent verbal and written communication using phones, video calls, and email. Environmental Factors: Typical indoor office setting with climate control, moderate noise levels, and standard lighting. We offer a comprehensive benefits package including 401k with company match, Medical, Dental, Vision, Identity Theft Protection, Critical Illness, Accident, Hospital Indemnity, Pregnancy and Parental Leave, Fitness Reimbursement, Educational Assistance, Life, AD&D, Short- and Long-Term Disability, and Life Assistance Program. **Kingspan is an Equal Opportunity Employer**

Executive Assistant (On-Site - Altamonte Springs, FL) Not Remote | High-Pressure | Multi-Company Role Reports To: President We are a mission-driven organization supporting a diverse portfolio of for-profit and nonprofit entities spanning federal government contracting, finance, real estate, firearms-related industries, and multiple 501(c)(3), 501(c)(4), 501(c)(6), and VSO (c)(19) organizations. Our work is rooted in service, execution, and long-term value creation, requiring disciplined operations, trusted leadership support, and uncompromising standards. This role is not administrative support in the traditional sense. We are seeking a highly experienced Executive/ Personal Assistant who operates as a strategic execution partner to senior leadership across multiple companies and initiatives. The position demands exceptional judgment, intellectual rigor, discretion, and the ability to protect executive time while keeping complex, high-impact work moving forward at speed. You will also be responsible for managing all aspects of executive readiness and seamless execution, ensuring both professional and priority personal logistics are anticipated, coordinated, and flawlessly executed to maximize efficiency and focus. The ideal candidate thrives in high-pressure, high-velocity environments, can anticipate needs before they are verbalized, and brings order to complexity. You must be capable of managing a dense, ever-changing calendar, coordinating across leadership teams and external stakeholders, and maintaining flawless execution across competing priorities. This role requires calm, decisive action, loyalty, and the ability to operate independently without hand-holding. This is a full-time, in-office position based in Altamonte Springs, Florida and is best suited for a seasoned executive assistant who is mission-driven, detail-obsessed, technologically competent, and capable of handling wide-ranging responsibilities every day, without excuses. Core Responsibilities Executive & Time Management Protect executive time at all costs by running a complex, dynamic calendar across multiple companies. Manage both executive and personal scheduling, priorities, and communication with precision and authority, to ensure optimal use of time and focus. Anticipate needs before they are spoken and proactively resolve logistical needs that impact the executive's availability, readiness, and performance. Filter, prioritize, and manage all inbound communication (email, calls, requests). Communication & Coordination Serve as a central coordination point between the executive and leadership teams. Coordinate with internal teams, manufacturers, distributors, political entities, and external organizations. Draft, prepare, and manage executive correspondence, reports, and presentations. Maintain the executive's voice, standards, and expectations in all communications. Project & Execution Management Keep both executive and personal projects moving forward simultaneously, ensuring both commitments are seamlessly managed. Track deadlines, deliverables, and action items across multiple initiatives and companies. Follow up relentlessly to ensure execution and accountability. Prepare summaries, reports, and project updates for leadership. Travel, Events & Meetings Ensure travel arrangements account for executive preferences, readiness, and seamless transitions between professional and personal commitments. Plan and manage complex domestic and international travel. Coordinate executive meetings, board meetings, conferences, and off-sites. Prepare agendas, materials, and ensure follow-through on all action items. Take accurate, actionable meeting minutes and distribute as directed. Confidentiality & Trust Handle sensitive and confidential matters with absolute discretion. Maintain strict confidentiality regarding executive decisions, strategies, and operations. Act with loyalty, professionalism, and judgment at all times. Exercise sound judgment when managing matters that extend beyond standard business operations. Administrative Leadership Implement and improve systems, workflows, and administrative best practices. Mentor or oversee junior administrative staff as needed. Continuously improve efficiency and execution standards. Environment & Expectations High pressure High speed Multi-company responsibility Extended hours may be required depending on executive needs and travel. This role requires calm execution under pressure and zero drama. You Must Be Able To Protect executive time relentlessly Run an extremely complex calendar Manage communication and scheduling flawlessly Coordinate across leadership teams Anticipate needs before they are spoken Keep all projects moving forward Stay calm under pressure Turn chaos into clean execution Who You Must Be Loyal Intelligent Detail-obsessed Fast-moving Mission-driven Tech-competent Highly organized Zero drama Zero excuses Able to learn and maintain executive voice and standards Capable of handling wide responsibilities every day Not for You If You get overwhelmed easily You need hand-holding You want a comfortable or slow-paced job You avoid pressure or accountability Experience & Qualifications Required: 5+ years as an Executive Assistant or similar role supporting senior or C-suite leadership Proven experience in high-demand, fast-paced environments Ability to manage multiple executives, companies, or complex operations Strong references (will be checked) Preferred: Former military strongly preferred Bachelor's degree in Business Administration, Management, or related field Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) Experience with project management tools, CRM systems, and collaboration platforms (Teams, Zoom, Webex) Serious candidates only. NO rookies. Very experienced professionals only, with proof. References will be called and verified. Physical Demands and Work Environment The position may require extended hours during peak periods or when supporting senior leadership. You will work within an energetic, dynamic environment alongside both civilian professionals and former military personnel, fostering collaboration, accountability, and high performance.

Become an integral part of Consumer & Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Assistant in Consumer & Community Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Organize all aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills At least five years of administrative experience Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills Experience supporting at the Managing Director level (or equivalent) or above College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

A client of Insight Global is seeking an executive assistant to provide direct, strategic administrative support to a Chief Executive Officer and is essential to maintaining organization, alignment, and operational flow across executive priorities and initiatives. The position is ideal for a polished professional who exercises strong judgment, communicates effectively, and operates confidently in a fast-paced, rapidly growing environment while handling sensitive information with discretion. Day-to-Day Responsibilities CEO-Level Coordination Manage a complex, dynamic CEO calendar involving cross-department scheduling, national market activity, and multiple time zones. Prioritize meetings, coordinate agendas, and optimize scheduling to maximize CEO productivity. Anticipate needs by preparing materials, information, and context prior to meetings, presentations, and key conversations. Communication and Documentation Draft, edit, and manage CEO correspondence, including internal announcements, strategic updates, and high-level external communications. Prepare polished presentations, reports, briefing packets, and written summaries for the CEO. Maintain strict confidentiality regarding CEO, corporate, and personnel information at all times. Operational Support Track CEO action items and follow-ups, ensuring timely completion and accountability across the organization. Coordinate with department leaders to gather and prepare materials for CEO meetings, presentations, and reviews. Monitor deadlines, initiatives, and milestones related to CEO priorities and ensure seamless operational flow. Travel and Meeting Planning Coordinate all aspects of CEO travel, including itineraries, schedules, accommodations, and logistics. Manage the CEO's participation in industry events, conferences, and leadership sessions. Prepare travel briefing packets, detailed itineraries, and post-travel notes or follow-up lists. Event and Leadership Support Provide operational support for CEO-led corporate events, high-level meetings, and leadership sessions. Coordinate logistics, materials, and preparation to ensure smooth execution of CEO-related activities. Serve as a point of engagement for partners, clients, and stakeholders interacting with the CEO. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to ********************.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: **************************************************** Skills and Requirements Required Qualifications At least 5 years of experience supporting a CEO or senior executive in a fast-paced environment. Proven expertise in complex scheduling, executive communication, and organizational coordination. Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. Exceptional writing, editing, and verbal communication skills. Strong judgment and ability to handle confidential information with absolute professionalism. Experience supporting high-level decision-makers or entrepreneurs. Highly organized, deadline-driven, and confident managing multiple priorities independently. Preferred Qualifications Experience in real estate, tech-enabled services, or other high-growth environments. Familiarity with executive reporting or board-level documentation. Corporate event coordination experience. Experience with CRM or project management tools. Key Competencies Strategic support: Understands CEO priorities, anticipates needs, and helps ensure alignment across the organization. Operational excellence: Creates order, manages complex workflows, and tracks deliverables through completion. Executive communication: Writes and speaks with clarity, professionalism, and executive presence. Judgment and discretion: Handles all information involving the CEO with maturity, confidentiality, and tact. Cross-functional awareness: Navigates effectively across departments while maintaining awareness of organizational priorities. Proactive ownership: Takes initiative, resolves issues independently, and consistently stays ahead of CEO needs.

Working Title: ADMINISTRATIVE ASSISTANT II - 73004589 Pay Plan: Career Service 73004589 Salary: $34,760.04 - $52,205.04 / Annually Total Compensation Estimator Tool Florida Department of Revenue Child Support Program Administrative Assistant Daytona Beach This is an Internal Agency Advertisement. The Florida Department of Revenue's Child Support Program helps children get the financial support they need and deserve, promoting more stable childhoods and brighter futures. The Department invites you to apply to become an essential member of our team. We are committed to maintaining a diverse workforce and providing employment opportunities to veterans and individuals who have a disability. To learn more about the Department of Revenue's excellent array of benefits, including career training, tuition waivers, paid vacations, insurance, and retirement programs, visit our website. JOB SUMMARY: This Administrative Assistant II position performs administrative support and is an excellent fit for critical thinkers. If you enjoy working with managers and coordinating with several different teams, this may be the position for you. Your duties would include: * Preparing agendas, notes and materials for meetings, conferences and training * Providing administrative support * Compiling reports * Assist with personnel paperwork * Processing purchases and travel * Assisting the Budget Coordinator MINIMUM REQUIREMENTS: * Currently employed with the Florida Department of Revenue. * One year experience in higher level administrative work* * Experience purchasing and/or managing supply inventories * Experience with Microsoft Word and Excel SUBSTITUTIONS: * *Relevant education may substitute for the required experience SPECIAL NOTES: * This is an Internal Promotional Opportunity where applicants must currently be employed with the Florida Department of Revenue Child Support Program. * All communications throughout the hiring process will be sent to the email address you provide in your People First profile. Please ensure your email address is accurate and monitor the junk and/or spam folders for correspondence regarding the hiring process for this position. * All experience, including examples of implementation, must be documented in detail on the candidate profile/resume. * Standard workday of 8:00 am - 5:00 pm, Monday through Friday. * This position may require you to work outside your regular work schedule, should there be a business need to do so. SALARY: $34,760.04 - $52,205.04. BENEFITS: Benefits include, but are not limited to, health insurance, life insurance, tuition waivers, paid sick and personal leave, paid parental leave, 10 paid holidays annually, retirement savings, and vision and dental insurance. ADDITIONAL INFORMATION YOU NEED TO KNOW CONTACT INFORMATION: Andrea Roberts, **************, **********************************. SCREENING DISCLAIMER: Your responses to qualifying questions must be verifiable by skills and/or experiences you stated on your candidate profile and/or resume. CANDIDATE POOL: Future vacancies may be filled from this advertisement for a period of up to six months. CRIMINAL BACKGROUND CHECKS: You will be required to undergo a National Level-2 criminal background check which requires you to provide your fingerprints. REMINDER: Male candidates born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website at ******************* The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:

Executive Administrator/On-Site Winter Park, FL 32789 We're seeking a high-performing Executive Administrator to partner directly with our Principal/CEO and Chief Operating Officer. This is not your typical admin role - this position is for someone who thrives on clarity, structure, and strategic impact. If you're the kind of person who lives to make sure nothing falls through the cracks, loves organizing chaos into clear action, and can confidently manage sensitive communication, contracts, and operational details, we want to hear from you. In this role, you'll help keep the executive team focused on ZIO's most important priorities. You'll track and manage follow-through on key action items from weekly executive meetings and ensure ongoing alignment with EOS (Entrepreneurial Operating System) goals. Familiarity with GTD (Getting Things Done) methodology or similar productivity frameworks is a big plus - you'll be organizing tasks, projects, and responsibilities into a trusted system that keeps the whole executive function running at its best. You'll have full visibility into executive calendars and inboxes and will serve as a first point of triage - prioritizing requests, handling meeting coordination, redirecting messages internally when needed, and responding on our behalf when appropriate. You'll also serve a key role in contract support: reviewing proposals and agreements for inconsistencies with our standard terms, summarizing potential issues, and coordinating with outside counsel and client contacts to support revisions and execution. We're also looking for someone who's comfortable taking ownership of internal operational projects - such as office repairs, vendor coordination, supply management, or small capital improvements. You will be responsible for making sure things get done - and that everyone is informed along the way. This role requires a high degree of critical thinking, initiative, and discretion. The right candidate will be comfortable identifying issues before they become problems and communicating clearly - both in writing and in person - about what needs attention and why. You'll be trusted with sensitive information and expected to manage it with professionalism and care. If you're energized by the idea of being at the center of a dynamic, detail-oriented, high-performance environment - and you're confident in your ability to bring clarity and momentum to an executive team - this is the opportunity for you. What We're Looking For 5+ years of experience supporting executives or operational leadership Strong organizational skills and proven ability to manage competing priorities Familiarity with EOS or GTD (or the ability to quickly adopt and use structured productivity systems) Experience with contract review or a background in legal admin or paralegal work Excellent written and verbal communication Strong professional judgment, discretion, and emotional intelligence Comfortable working independently and owning processes from start to finish Tech-savvy and resourceful - someone who is proactive, accountable and resilient above all else! ZIO believes that the key to keeping great talent is treating them well. We realize it isn't all about money. Some of the benefits we offer: - Paid Training, certifications, and industry events - Semi-annual career coaching and development to help you achieve you achieve your long-term goals - Retirement Matching - Health, Dental, Vision, and Disability Insurance - Paid Holidays & Time Off - Company events such as go-kart racing, bowling, and other events you can help organize on a quarterly basis - Profit sharing If you believe your work is a personal reflection of yourself, strive for success in everything you do, and you have a passion for constant learning, then you should apply now. ZIO is going places and we need great people like you to get there. How to Apply & What Happens Next: We receive a significant amount of applications and we're a small team. That means you need to stand out to actually get reviewed by the hiring manager (who does not see every application!) Please follow these steps carefully or your application likely won't get to a hiring manager! Step 1: Write a brief cover letter and answer the following questions. In your own words, what is the main goal of the Executive Administrator role at our company? Tell us about a time you helped an executive stay focused and on track. What did you do that made a difference? One part of this role involves reviewing contracts and working with outside legal counsel. Do you have any experience with that kind of work? If yes, briefly describe your confidence in it. How do you currently keep track of tasks, deadlines, and follow-ups for yourself or others? What's one thing you think we should know about you that might not come through on a résumé? Feel free to add anything else you think we should know while reviewing your application. This is your chance to stand out and get noticed! Step 2: Apply with a combined document including your cover letter, answers to the above questions & your resume. Step 3: Use this link to complete the predictive index assessment: ************************************************************************ Step 4: If were successful in demonstrating you have what it takes for this role, you'll go through a structured interview process-including video meetings, and on-site interviews. We'll send regular updates on where things stand with your application. From application to offer, the timeline varies but we'll be happy to tell you where we stand in the process. If you read this far, let us know that when you apply. We sincerely look forward to hearing from you! ZIO is an Equal Opportunity Employer and a Drug-Free Workplace.

Details: Introduction: Visium Resources has been asked to identify qualified candidates for this Executive Administrative position. This position is a direct hire opportunity, which will be on-site in Lake Mary, FL. Location: Lake Mary, FL Industry: Manufacturing / Capital Equipment About the Role:We are seeking a highly organized and proactive Executive Administrator to support its executive team and oversee a broad range of operational, administrative, and project management functions. This role involves managing facilities, vendor relationships, corporate transitions, HR functions, financial support, and various administrative duties to ensure smooth day-to-day operations across the organization and its subsidiaries. Key Responsibilities:Facilities & Asset Management: Serve as project manager for all facilities-related initiatives, including maintenance, renovations, and upgrades. Act as the primary liaison with landlords, vendors, service providers, and contractors for building operations. Oversee the registration and compliance of business entities, vehicles, and insurance coverage. Coordinate building maintenance, janitorial services, landscaping, security, and surveillance systems. Prepare and manage documentation for conference room setups and event logistics. Corporate & Subsidiary Transitions: Manage the onboarding process for newly acquired companies, including transition of assets, resources, and operational procedures. Coordinate communication and integration activities across parent company and subsidiaries. HR & Administrative Support: Assist with HR functions including payroll, benefits administration, policy & procedure development, and compliance. Coordinate new employee orientations, interview scheduling, and candidate communication for both executive and non-exempt roles. Monitor front desk activities, handle visitor management, and ensure a professional reception experience. Travel & Logistics: Arrange and coordinate travel bookings, hotel accommodations, and transportation for executives and staff. Financial & Accounting Support: Assist with Accounts Receivable (AR) and Accounts Payable (AP) processes, including invoice processing, expense reports, and vendor payments. Support basic accounting functions and financial documentation preparations as needed. IT & Security Assistance: Collaborate with IT teams to support technology needs, equipment setup, and troubleshooting. Monitor security systems and surveillance, ensuring operational integrity and safety. Other Duties: Perform any additional administrative support tasks as assigned to ensure operational efficiency. Details: Qualifications & Skills: Proven experience in executive administration, project management, or facilities management. Exceptional organizational and multitasking skills. Strong communication and interpersonal skills. Ability to handle sensitive information with discretion. Proficiency in MS Office Suite, ERP, and other relevant software. Experience with HR and financial support functions is preferred. Ability to adapt quickly to changing priorities and work independently as well as part of a team. Physical Requirements: Able to occasionally lift or move office equipment and supplies. Flexible to work outside regular hours if needed for project deadlines or emergencies. The pay scale for an Executive Administrator can vary widely based on several factors, including location, company size, industry, and the individual's experience level. For a non-degreed individual, the salary might be on the lower end of the spectrum compared to those with a degree, but relevant experience and skills can significantly influence compensation. _____________________________________________________________________________________ Visium Resources is an award-winning employment firm with a mission to match talented individuals with highly successful organizations. At Visium, our company's success is based on your success. When you work with us, you are never 'just a number'. You are our most important asset. Here, you will know us by name through our regular visits to client sites and even occasional luncheons. We will always be there when you need assistance and will always go the extra mile to ensure that you are as successful as possible. Whether you're looking for contract, contract-to-hire or permanent opportunities, we firmly believe there is no employment agency that will work harder for you than Visium. Visium Resources is an equal opportunity employer and values diversity. All employment is decided based on qualifications, merit and business need.

Driven by our respect for people and the planet, Village Farms is an organization that prides itself as a large-scale, Controlled Environment Agriculture-based, vertically integrated supplier for high-value, high-growth plant-based Consumer Packaged Goods (CPG) opportunities, with a strong foundation as a leading fresh produce supplier to grocery and large-format retailers throughout the US and Canada, and new high-growth opportunities in the cannabis and CBD categories in North America and selected markets internationally. Position Summary We are seeking a highly organized and efficient Administrative Assistant to support the Sr. Executive Assistant with the Corporate Executive Leadership Team (VP level and above) with administrative tasks including typing, filing, answering telephones, taking messages, making travel arrangements and other general office duties. Answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external and internal contacts at all levels of the organization. This is an IN-OFFICE position, located in Lake Mary, FL. Primary Functions * Completes a broad variety of administrative tasks in support of the Sr. Executive Assistant for the Corporate Executive Team (CEO, CFO, EVP & VPs) including managing an extremely active calendar of appointments (EVP & CFO only); completing/processing expense reports for CEO/CFO approval; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. * Provides "Gatekeeper" and "Gateway" role creating win-win situations for direct access to the C-Suite's time and office. * Prioritizes conflicting needs in support and tandem with Senior Executive Admin; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures. * Maintains office supplies, files and equipment in an orderly and professional manner for the C-Suite. * Appropriate business use of telephone and voicemail system to greet internal and external customers in a friendly and professional manner. Announces visitors and/or handles requests, as appropriate. Supportive Functions In addition to the performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the supervisor based upon the particular requirements of the company. * Assists the Senior Executive Admin and/or EA to COO with Board member needs, including travel arrangements, lodging, and meal planning as needed. * Handles advance distribution of materials before meetings in electronic/paper format; attend all required meetings and prepare/distribute meeting minutes. * Performs coordinator function with headquarters' facility needs/operations, i.e., scheduling vendors, contractors, repairs, maintenance, assist with HQ's onsite events, etc. as well as backup to the Reception Desk. * Opens incoming mail, dates, stamps and distributes accordingly. Sends outgoing mail, both inter-office and to external sources when acting as backup to Reception Desk. Other Duties Will be required to perform other duties as requested, directed or assigned. Regular attendance in conformance with the standards, which may be established by Village Farms International, Inc. from time to time, is essential to the successful performance of this position. * Under guidance of Sr. Executive Assistant, assists in coordinating the agenda of senior management team meetings and off-site meetings. * Assist with meeting coordination, create materials and presentations, research key topics, and provide ongoing support and follow up in project timelines. Specific Job Knowledge, Skill and Ability The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation. * Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with tremendous attention to detail, often utilizing calendar management tools. * Very strong interpersonal skills and the ability to build relationships with stakeholders, including senior management as well as Board of Directors. * Experienced level written and verbal communications skills. * Experienced level skills with the Microsoft Office Suite of applications, in particular Outlook, PowerPoint, and Teams, and other relevant software. * High proficiencies in appropriate technologies and hardware: Microsoft Office Suite, calendar management tools, as well as other relevant software (DocuSign). * Demonstrated proactive approaches to problem-solving with strong decision-making capability. * Emotional maturity. * A highly resourceful team-player, with the ability to be extremely effective independently. * Proven ability to handle confidential information with discretion, be adaptable to competing demands, and demonstrate the highest level of customer/client service and response. Qualification Standards Education * Minimum Bachelor's degree is preferred Experience * Minimum 3 - 5 years of previous experience supporting C-Level Executives. Licenses or Certificates * Notary, State of Florida. Safety Requirements Personal Protective Equipment (PPE) may be required when performing work duties that may have the potential of risk to your health or safety. The Company will provide the required PPE. Employees will be trained in the proper use and care of any assigned PPE. It is your responsibility to report defective, damaged or lost PPE, or equipment that does not fit properly to your Supervisor. * This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Benefits * Medical - both PPO and HSA options * Dental * Vision * Company-paid life insurance * 401(k) with company match * Paid time off * Additional life insurance and supplementary benefits available Notice Upon employment, all employees are required to fully comply with Village Farms International, Inc. rules and regulations for the safe and efficient operation of our facilities. Employees who violate Company rules and regulations will be subjected to disciplinary action, up to and including termination of employment. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. EOE/M/F/D/V

Works in collaboration with the Program Manager to ensure consistency of operations and support program wide. Creates and maintains a pleasant work environment, ensuring high levels of organization effectiveness, communication and safety. Responsible for performing advanced level administrative, clerical and secretarial duties for Early Learning Programs, primarily assisting the Director of Early Learning Programs. ESSENTIAL JOB FUNCTIONS: • Ensure office efficiency is maintained by planning and executing equipment and supply procurement, reviewing layouts, and office systems. • Coordinate administrative activities and operations at Early Learning Program office locations. • Review and analyze special projects, and communicate with management accordingly. • Coordinate Employee Onboarding with HR and hiring manager(s) to assure all new employee documentation is complete and distributed appropriately. Ensure all employee onboarding procedures are followed. • Coordinate the distribution and maintenance records of keys and ID badges. • Ensure the preparation and dissemination of ELP leadership team's schedules on a weekly basis. • Assure agency purchase requisitions, per diems, mileage forms, are complete and accurate. Submit in Blackbaud in a timely manner. • Work independently and within a team on special and nonrecurring and ongoing projects. Assist the Program Manager or Director with special projects, which may include: planning and coordinating multiple presentations, disseminating information, and organizing departmental wide events. Arranges appointments and schedules of the Director and Leadership Team as necessary. • Maintain files of correspondence and other informational/data files. • Prepares agenda and sign-in sheets and arrange meetings, trainings, and other service area activities for all members of the management team as requested. • Record meeting minutes as directed by the management team and distribute to appropriate individuals in a timely manner. • Ensures policies and procedures are electronically organized. • Serves as staff liaison to Policy Council Officers and Policy Council members, preparing and distributing announcements and packets in a timely manner. Coordinate all monthly Policy Council meeting logistics. Attend meetings and documents minutes for approval. Maintain all Policy Council documentation. Maintain cumulative attendance records and monitor attendance for compliance with bylaws, bringing attendance issues to the attention of the Director. • Assist in the preparation of Governing Board monthly and quarterly packets. • Coordinate arrangements for out of town travel for management team members and others as assigned by a manager and ensures cost effectiveness. Prepare and provide printed travel itinerary and information packet for traveler in a timely manner. • Issue petty cash and maintain appropriate records for each transaction. Reconcile petty cash periodically with Finance Officer with or without notice. • Maintain confidentiality in all aspects of client, staff and agency information. • Acts as an advocate and role model for Early Learning Program families. Recruits children for the program. • Attend and actively participate in training programs, staff meetings, and other meeting/trainings. • Maintain confidentiality in all aspects of client, staff and agency information. • Maintain effective working interaction with coworkers and outside contacts that will enhance the operation of the Early Learning Programs, and Agency as a whole. • Participate in community activities that enhance Early Learning Programs as directed. • Participate in ongoing monitoring, Community Assessment and Self-Assessment and performs reasonable related functions. • Participate in regular safety, storm and fire drills. • Submit reports, documents, and files as directed. • Use and follow the policies/procedures of YTF Early Learning Programs, federal, state and local regulations/laws, and federal regulations/laws including the Head Start Performance Standards, applicable transmittal notices, and other administrative orders/directions. • Use and follow the policies/procedures of You Thrive Florida, including but not limited to Personnel Policies, Occupational Health and Safety policies, payroll policies/practices, etc. NON-ESSENTIAL/SECONDARY FUNCTIONS: • Assist with answering telephone calls, provide general information, fields/answers questions, directs calls to the appropriate staff member, and takes messages when appropriate. • Greet visitors in reception area and provide assistance. • Assist in providing information to the general public, parents, staff, and vendors. • Perform general administrative clerical duties to include but not limited to: copying, faxing, scanning, mailing, and filing. • Assist with receiving shipments, identifying and notifying recipient of delivery. Assure delivery is distributed appropriately. • Performs any additional duties as directed or assigned by supervisor, Program Director or YTF Early Learning Program Management staff. This description is intended to convey information essential to understanding the scope of the position and is not intended to be an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with the position. JOB STANDARDS: Education: Minimum of an AA/AS degree Experience: At least three years of administrative/clerical/secretarial experience. Licenses & Certifications: Valid Florida driver's license and be insurable by Company's current insurance carrier. Subject to federal, state and local legal requirements/background checks. CRITICAL SKILLS, ABILITIES, & EXPERTISE: Physical Requirements: These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the position. Talking, standing, sitting, squatting, kneeling, use of fingers, arms, hands, legs, walking, stretching/reaching, handling, grasping, climbing, bending at the waist, turning, balancing, pushing, pulling, use of depth perception, carrying and lifting (up to 65 lbs.), and driving are constant. Good eyesight (correctable) and hearing (correctable) are essential. Equipment: Computer, facsimile, copy machine, calculator, multi-line phone and other small office and instructional equipment and vehicle. Skills & Expertise: Ability to work with limited direction. Knowledge of strong organizational methods. Skills in completing work with a high degree of accuracy. Ability to effectively communicate orally and in writing. Ability to establish effective working relationships with people, including supervisors, peers, vendors, parents and children. Ability to compile data from various sources, departments, etc. Ability to type at least 40 words per minute. Expertise in the operations of Microsoft Office Suite and Windows based applications. Ability to quickly learn new software programs. Skills in customer service and dealing with difficult individuals. Ability to work in a multi-task environment. Ability to maintain child, parent and staff confidentiality. ENVIRONMENTAL JOB FACTORS: Job Location: Primary location is the Head Start administrative office in Volusia County. Occasional travel to other counties may be necessary. Work Environment: While performing the responsibilities of the position, these work environment characteristics are representative of the environment the employee will encounter. Office environment and working alone and with others frequently. Working with office equipment is frequent. Occasionally outdoors and operates a vehicle. Please see the link below to the new Care Provider Background Screening Clearinghouse Education and Awareness website. This site was implemented under the directive of HB 531 (2025). As part of these requirements, each specified agency must include a clear and conspicuous link to the webpage on its website and provide the link in all job vacancy advertisements and posts by the qualified entity. ********************************

Works in collaboration with the Program Manager to ensure consistency of operations and support program wide. Creates and maintains a pleasant work environment, ensuring high levels of organization effectiveness, communication and safety. Responsible for performing advanced level administrative, clerical and secretarial duties for Early Learning Programs, primarily assisting the Director of Early Learning Programs. ESSENTIAL JOB FUNCTIONS: • Ensure office efficiency is maintained by planning and executing equipment and supply procurement, reviewing layouts, and office systems. • Coordinate administrative activities and operations at Early Learning Program office locations. • Review and analyze special projects, and communicate with management accordingly. • Coordinate Employee Onboarding with HR and hiring manager(s) to assure all new employee documentation is complete and distributed appropriately. Ensure all employee onboarding procedures are followed. • Coordinate the distribution and maintenance records of keys and ID badges. • Ensure the preparation and dissemination of ELP leadership team's schedules on a weekly basis. • Assure agency purchase requisitions, per diems, mileage forms, are complete and accurate. Submit in Blackbaud in a timely manner. • Work independently and within a team on special and nonrecurring and ongoing projects. Assist the Program Manager or Director with special projects, which may include: planning and coordinating multiple presentations, disseminating information, and organizing departmental wide events. Arranges appointments and schedules of the Director and Leadership Team as necessary. • Maintain files of correspondence and other informational/data files. • Prepares agenda and sign-in sheets and arrange meetings, trainings, and other service area activities for all members of the management team as requested. • Record meeting minutes as directed by the management team and distribute to appropriate individuals in a timely manner. • Ensures policies and procedures are electronically organized. • Serves as staff liaison to Policy Council Officers and Policy Council members, preparing and distributing announcements and packets in a timely manner. Coordinate all monthly Policy Council meeting logistics. Attend meetings and documents minutes for approval. Maintain all Policy Council documentation. Maintain cumulative attendance records and monitor attendance for compliance with bylaws, bringing attendance issues to the attention of the Director. • Assist in the preparation of Governing Board monthly and quarterly packets. • Coordinate arrangements for out of town travel for management team members and others as assigned by a manager and ensures cost effectiveness. Prepare and provide printed travel itinerary and information packet for traveler in a timely manner. • Issue petty cash and maintain appropriate records for each transaction. Reconcile petty cash periodically with Finance Officer with or without notice. • Maintain confidentiality in all aspects of client, staff and agency information. • Acts as an advocate and role model for Early Learning Program families. Recruits children for the program. • Attend and actively participate in training programs, staff meetings, and other meeting/trainings. • Maintain confidentiality in all aspects of client, staff and agency information. • Maintain effective working interaction with coworkers and outside contacts that will enhance the operation of the Early Learning Programs, and Agency as a whole. • Participate in community activities that enhance Early Learning Programs as directed. • Participate in ongoing monitoring, Community Assessment and Self-Assessment and performs reasonable related functions. • Participate in regular safety, storm and fire drills. • Submit reports, documents, and files as directed. • Use and follow the policies/procedures of YTF Early Learning Programs, federal, state and local regulations/laws, and federal regulations/laws including the Head Start Performance Standards, applicable transmittal notices, and other administrative orders/directions. • Use and follow the policies/procedures of You Thrive Florida, including but not limited to Personnel Policies, Occupational Health and Safety policies, payroll policies/practices, etc. NON-ESSENTIAL/SECONDARY FUNCTIONS: • Assist with answering telephone calls, provide general information, fields/answers questions, directs calls to the appropriate staff member, and takes messages when appropriate. • Greet visitors in reception area and provide assistance. • Assist in providing information to the general public, parents, staff, and vendors. • Perform general administrative clerical duties to include but not limited to: copying, faxing, scanning, mailing, and filing. • Assist with receiving shipments, identifying and notifying recipient of delivery. Assure delivery is distributed appropriately. • Performs any additional duties as directed or assigned by supervisor, Program Director or YTF Early Learning Program Management staff. This description is intended to convey information essential to understanding the scope of the position and is not intended to be an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with the position. Qualifications JOB STANDARDS: Education: Minimum of an AA/AS degree Experience: At least three years of administrative/clerical/secretarial experience. Licenses & Certifications: Valid Florida driver's license and be insurable by Company's current insurance carrier. Subject to federal, state and local legal requirements/background checks. CRITICAL SKILLS, ABILITIES, & EXPERTISE: Physical Requirements: These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the position. Talking, standing, sitting, squatting, kneeling, use of fingers, arms, hands, legs, walking, stretching/reaching, handling, grasping, climbing, bending at the waist, turning, balancing, pushing, pulling, use of depth perception, carrying and lifting (up to 65 lbs.), and driving are constant. Good eyesight (correctable) and hearing (correctable) are essential. Equipment: Computer, facsimile, copy machine, calculator, multi-line phone and other small office and instructional equipment and vehicle. Skills & Expertise: Ability to work with limited direction. Knowledge of strong organizational methods. Skills in completing work with a high degree of accuracy. Ability to effectively communicate orally and in writing. Ability to establish effective working relationships with people, including supervisors, peers, vendors, parents and children. Ability to compile data from various sources, departments, etc. Ability to type at least 40 words per minute. Expertise in the operations of Microsoft Office Suite and Windows based applications. Ability to quickly learn new software programs. Skills in customer service and dealing with difficult individuals. Ability to work in a multi-task environment. Ability to maintain child, parent and staff confidentiality. ENVIRONMENTAL JOB FACTORS: Job Location: Primary location is the Head Start administrative office in Volusia County. Occasional travel to other counties may be necessary. Work Environment: While performing the responsibilities of the position, these work environment characteristics are representative of the environment the employee will encounter. Office environment and working alone and with others frequently. Working with office equipment is frequent. Occasionally outdoors and operates a vehicle. Please see the link below to the new Care Provider Background Screening Clearinghouse Education and Awareness website. This site was implemented under the directive of HB 531 (2025). As part of these requirements, each specified agency must include a clear and conspicuous link to the webpage on its website and provide the link in all job vacancy advertisements and posts by the qualified entity. ********************************

Founded in 1954, Vibrant Ingredients is a leading provider of natural, clean label ingredients and systems that power extraordinary food and beverage experiences. The company's broad portfolio - including natural flavors, botanical extracts, functional nutrition, cold brew coffee, tea essences, and food protection solutions - enhances taste, texture, color, shelf life, and performance across a wide range of applications. Vibrant operates four state-of-the-art facilities across the United States and works with leading brands, manufacturers, and foodservice operators. With vertically integrated capabilities and a proven track record of innovation and execution, Vibrant helps customers accelerate to market without compromise. About the role: We are a trusted partner to our customers when it comes to innovation and an industry leader in clean label ingredients, we are a true partner. We collaborate with our customers in ways that respect people and the environment. A commitment to Purely Better™ drives our innovation team to discover new, on trend solutions. We are seeking a highly organized, proactive Paralegal/Executive Assistant to support three members of our Executive Leadership Team (In-House Counsel, CHRO, and VP of R&D) while ensuring smooth and efficient operations across the corporate office. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and consistently demonstrates exceptional judgment, professionalism, and execution. How will you contribute: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform essential job functions. Essential job functions and duties include, but are not limited to: Provide high-level administrative and paralegal support to multiple Executive Leaders. Manage complex calendars, internal and external meetings, travel arrangements, and executive preparedness. Coordinate communications, develop agendas, prepare leadership meeting materials, and track action items. Support vendor management, including due diligence, onboarding, and renewals. Handle initial contract intake and conduct first-level contract review for consistency and routing. Create, manage, and improve administrative processes, reporting systems, and organizational workflows. Maintain office filing systems; ensure efficient access for internal teams. Oversee beverage dispenser maintenance and snack replenishment. Organize monthly recognition events, celebrations, and related activities. Assist Human Resources with departmental communication to internal stakeholders. Prepare executive correspondence, PowerPoint presentations, Excel reports, and supporting documents. Coordinate conference room set-up, catering orders, and meeting logistics. Process expense reports and support inquiries related to Accounts Payable, Purchasing, and Travel & Expense policies. Perform occasional local travel to support offsite meetings. Execute other duties and special projects as needed. Minimum Requirements/Qualifications: Associate degree in Business Administration or related field required. Minimum of 3 years of experience in an executive administrative support role. 3 years transactional paralegal experience preferred. Advanced proficiency in Microsoft Office Suite, particularly PowerPoint and Excel. Strong organizational skills, discretion, and independent judgment. Proven ability to succeed in a fast-paced, high-volume, deadline-driven environment. Excellent written and verbal communication skills. Ability to manage competing priorities with professionalism and resourcefulness. Work Environment: May involve exposure to allergens such as Soy, Wheat, Fish, Shellfish, Milk, Egg, Tree Nuts and Sesame. What Vibrant Ingredients can offer you: Generous time off for vacations Paid Holidays 401(k) with company match Tuition reimbursement Medical/Dental/Vision Health & Wellness programs More about us: Vibrant Ingredients, headquartered in Lake Mary, FL, is one of the world's leading independent providers of natural ingredients. With a legacy spanning over 70 years, we deliver a diverse portfolio of clean label ingredients and innovative system solutions to the food and beverage industry. Our commitment to quality and performance is reflected in our American-made products, which enhance both taste and functionality. Backed by advanced manufacturing capabilities, we specialize in fermentation, patented cold brew extraction, custom flavor development, and a range of drying and blending technologies. Operating from four state-of-the-art facilities strategically located across the U.S., we ensure the accessibility of real, high-quality ingredients-helping our customers create better-for-you food and beverage for consumers. "Improving the food and beverages consumed by providing real ingredients from nature that work." This position is currently classified as on-site. Employees are eligible to participate in Medical, Dental, Vision, Life Insurance, 401(k), Holidays, Vacation, Tuition Reimbursement Program. The final salary offered for this position may take into account a number of factors including, but not limited to, location, skills, education, and experience. The Company reserves the right to modify, update, change and/or make corrections to this job description, at the sole discretion of senior management, at any time during the employee's employment term, at the sole discretion of management. EEO Statement Vibrant Ingredients is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Vibrant Ingredients will work with applicants to meet accommodation needs that are made known to Vibrant Ingredients in advance. **Please no external recruiters**

Associate, Fund Administration At BNY, our culture allows us to run our company better and enables employees' growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world's investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide. Recognized as a top destination for innovators, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance - and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary. We're seeking a future team member for the role of Fund Administration - IC1 to join our Fund Administration team. This role location is based in Lake Mary FL. In this role, you'll make an impact in the following ways: • Perform a variety of fund administration activities, including expense allocation, budgeting, cash allocation, analysis of fund metrics and compliance • Calculate daily fund position and cash reconciliations, resolve discrepancies and escalate issues to more senior colleagues • Synthesize, report and assist in analyzing fund revenues, expenses, profitability and other key metrics • Work with clients to communicate fund expense and performance information, and answer straightforward questions about funds • Review fund data and monitor compliance with all regulatory, BNY Mellon and client specifications • Work with internal and external auditors to provide requested information • Compile and assist in analyzing fund performance data for inclusion in Board of Directors report materials • Review fund expense budgeting conducted by support staff • Contribute to the achievement of team objectives To be successful in this role, we're seeking the following: • Bachelor's degree in accounting or the equivalent combination of education and experience • 0-3 years of total work experience preferred • Experience in accounting or fund administration preferred • No direct reports At BNY, our culture speaks for itself, check out the latest BNY news at: BNY Newsroom BNY LinkedIn Here's a few of our recent awards: • America's Most Innovative Companies, Fortune, 2025 • World's Most Admired Companies, Fortune 2025 • “Most Just Companies”, Just Capital and CNBC, 2025 Our Benefits and Rewards: BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life's journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter. BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.

Founded in 1954, Vibrant Ingredients is a leading provider of natural, clean label ingredients and systems that power extraordinary food and beverage experiences. The company's broad portfolio - including natural flavors, botanical extracts, functional nutrition, cold brew coffee, tea essences, and food protection solutions - enhances taste, texture, color, shelf life, and performance across a wide range of applications. Vibrant operates four state-of-the-art facilities across the United States and works with leading brands, manufacturers, and foodservice operators. With vertically integrated capabilities and a proven track record of innovation and execution, Vibrant helps customers accelerate to market without compromise. About the role: We are a trusted partner to our customers when it comes to innovation and an industry leader in clean label ingredients, we are a true partner. We collaborate with our customers in ways that respect people and the environment. A commitment to Purely Better™ drives our innovation team to discover new, on trend solutions. We are seeking a highly organized, proactive Paralegal/Executive Assistant to support three members of our Executive Leadership Team (In-House Counsel, CHRO, and VP of R&D) while ensuring smooth and efficient operations across the corporate office. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and consistently demonstrates exceptional judgment, professionalism, and execution. How will you contribute: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform essential job functions. Essential job functions and duties include, but are not limited to: Provide high-level administrative and paralegal support to multiple Executive Leaders. Manage complex calendars, internal and external meetings, travel arrangements, and executive preparedness. Coordinate communications, develop agendas, prepare leadership meeting materials, and track action items. Support vendor management, including due diligence, onboarding, and renewals. Handle initial contract intake and conduct first-level contract review for consistency and routing. Create, manage, and improve administrative processes, reporting systems, and organizational workflows. Maintain office filing systems; ensure efficient access for internal teams. Oversee beverage dispenser maintenance and snack replenishment. Organize monthly recognition events, celebrations, and related activities. Assist Human Resources with departmental communication to internal stakeholders. Prepare executive correspondence, PowerPoint presentations, Excel reports, and supporting documents. Coordinate conference room set-up, catering orders, and meeting logistics. Process expense reports and support inquiries related to Accounts Payable, Purchasing, and Travel & Expense policies. Perform occasional local travel to support offsite meetings. Execute other duties and special projects as needed. Minimum Requirements/Qualifications: Associate degree in Business Administration or related field required. Minimum of 3 years of experience in an executive administrative support role. 3 years transactional paralegal experience preferred. Advanced proficiency in Microsoft Office Suite, particularly PowerPoint and Excel. Strong organizational skills, discretion, and independent judgment. Proven ability to succeed in a fast-paced, high-volume, deadline-driven environment. Excellent written and verbal communication skills. Ability to manage competing priorities with professionalism and resourcefulness. Work Environment: May involve exposure to allergens such as Soy, Wheat, Fish, Shellfish, Milk, Egg, Tree Nuts and Sesame. What Vibrant Ingredients can offer you: Generous time off for vacations Paid Holidays 401(k) with company match Tuition reimbursement Medical/Dental/Vision Health & Wellness programs More about us: Vibrant Ingredients, headquartered in Lake Mary, FL, is one of the world's leading independent providers of natural ingredients. With a legacy spanning over 70 years, we deliver a diverse portfolio of clean label ingredients and innovative system solutions to the food and beverage industry. Our commitment to quality and performance is reflected in our American-made products, which enhance both taste and functionality. Backed by advanced manufacturing capabilities, we specialize in fermentation, patented cold brew extraction, custom flavor development, and a range of drying and blending technologies. Operating from four state-of-the-art facilities strategically located across the U.S., we ensure the accessibility of real, high-quality ingredients-helping our customers create better-for-you food and beverage for consumers. "Improving the food and beverages consumed by providing real ingredients from nature that work." This position is currently classified as on-site. Employees are eligible to participate in Medical, Dental, Vision, Life Insurance, 401(k), Holidays, Vacation, Tuition Reimbursement Program. The final salary offered for this position may take into account a number of factors including, but not limited to, location, skills, education, and experience. The Company reserves the right to modify, update, change and/or make corrections to this job description, at the sole discretion of senior management, at any time during the employee's employment term, at the sole discretion of management. EEO Statement Vibrant Ingredients is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Vibrant Ingredients will work with applicants to meet accommodation needs that are made known to Vibrant Ingredients in advance. **Please no external recruiters**

Job Description MAN IN THE MIRROR RESOURCES AND ADMINISTRATIVE COORDINATOR Vision: To see every man reflect honestly, pursue God wholeheartedly, and live vibrantly. Mission: To help Christian men around the world engage in meaningful relationships that change lives and build the Kingdom of God. Through discipleship, leadership development, and strategic partnerships, we aim to foster authentic connections that encourage spiritual growth, accountability, and a vibrant Christian life. Values: LOVE - Sharing the gospel; Humility; Serving and caring for each other VISION - Focus on our mission; Changing to meet team and customer needs; Thought leadership EXCELLENCE - Exceeding expectations; Striving to provide the best products & services; Going the second mile RESILIENCE - Adapting to change; Positive Attitude; Overcoming setbacks and failures Position Purpose To ensure excellence in customer service, product fulfillment, resource coordination, and general office support in a manner that upholds the ministry's mission and fosters a warm, welcoming environment for all ministry partners, guests, and team members. Position Overview The Resource and Administrative Coordinator plays a dual role in managing the day-to-day logistics of ministry resources and providing administrative and hospitality support for the organization. This role is essential to the smooth operation of the ministry's headquarters and contributes directly to the discipleship mission by ensuring timely delivery of materials and excellent support to staff, vendors, and constituents. The position also supports the Board of Directors and field staff through resource reporting, meeting coordination, and administrative duties. Additionally, this role includes some back-end website support for the ministry's ecommerce platforms. Key Objectives Provide Excellent Customer and Fulfillment Service Process and fulfill orders efficiently while maintaining warm, responsive customer service that reflects the ministry's values. Maintain Resource and Inventory Oversight Ensure accurate tracking of inventory, coordinate with third-party vendors and publishers, and support budgeting for materials. Deliver Administrative and Office Support Assist with administrative tasks for the President & CEO and support organizational operations with professionalism and hospitality. Coordinate Board and Web Support Activities Assist with online board meetings, documentation, and back-end website updates to help sustain smooth ministry operations. Areas of Responsibility and Essential Position Functions 1. Resource and Fulfillment Management Fulfill all website and phone orders, including packaging, labeling, and shipping Monitor and maintain inventory levels for all ministry resources and materials, including those with third-party vendors Manage account and billing information with shipping and logistics partners (FedEx, USPS, UPS etc.) Serve as point of contact for printers and publishers regarding product inventory and production timelines Place inventory orders as needed and assist in preparing related budget documentation Prepare regular resource reports for field staff (Area Directors), ensuring they have up-to-date inventory insights and usage trends Provide timely and helpful customer support for all product-related inquiries or issues 2. General Administrative Support Welcome guests, answer incoming calls, respond to general ministry emails and ensure a professional and hospitable office environment Provide direct administrative assistance to the President & CEO, including scheduling, communication, and project coordination Assist in organizing meetings, managing calendars, and tracking workflows as assigned Coordinate online Board of Directors meetings, assist in assembling board packets, and prepare meeting minutes for review and distribution Support event planning and hospitality for ministry gatherings, board meetings, or special occasions Coordinate travel, lodging, and transportation logistics for staff or ministry guests when needed Interact with vendors (e.g., suppliers, service providers, tradespeople) for day-to-day operational needs Qualifications Personal commitment to Jesus Christ and alignment with the organization's Statement of Faith High school diploma required; associate or bachelor's degree preferred Minimum 2 years of experience in administrative support, customer service, or inventory/fulfillment roles Experience with Microsoft Office (Word, Excel, Outlook); ability to quickly learn internal systems and databases Familiarity with ecommerce platforms such as WooCommerce or GiveCloud highly preferred Experience with order fulfillment, shipping systems, or inventory platforms is a plus Skills Communication Skills - Strong written and verbal communication across a variety of internal and external stakeholders Customer Service - Ability to provide responsive, friendly, and gospel-aligned support to ministry partners and customers Organizational Abilities - Skilled at managing multiple tasks, tracking details, and meeting deadlines Technical Proficiency - Comfortable using databases, shipping software, Microsoft Office, and website management tools Event and Travel Coordination - Experience arranging logistics with attention to detail and professionalism Website and Ecommerce Management - Able to make basic content and product updates to ecommerce platforms Competencies Mission Alignment - Lives out the ministry's mission, vision, and values in attitude and behavior Flexibility - Able to adapt to changing priorities and support varied needs across departments Discretion and Integrity - Maintains confidentiality and exercises sound judgment in sensitive matters Team Orientation - Works well with others, contributing to a unified and spiritually uplifting environment Reliability - Dependable, punctual, and consistent in follow-through on tasks and responsibilities Work Environment and Physical Demands 16-20 hours per week, on site in our Casselberry office Regular lifting, packaging, and shipping of resource materials (up to 30 lbs) Frequent use of computer, phone, and standard office equipment Occasional flexibility for early or evening hours during special events or projects Spiritual and Cultural Expectations Must agree to and sign the organization's Statement of Faith Lives in alignment with the ministry's mission, vision, and values Willing to pray with and for coworkers, guests, and partners as part of daily ministry life

Park Maitland School, a renowned Pre-K to 8th-grade private institution nestled in Maitland, Florida, is delighted to invite dedicated professionals to explore a variety of exciting career opportunities. Since our inception in 1968, Park Maitland School has been committed to valuing academic excellence and fostering love and respect for each child. Over five decades, we have cultivated an environment that emphasizes character development, leadership skills, and a family-centered atmosphere . Opportunities Available: Administrative Roles: Contribute to our legacy with your visionary leadership and organizational expertise. Teaching Positions: Engage and inspire our students with a curriculum that blends academic rigor with innovative learning approaches . Support Staff: Ensure our students enjoy a seamless learning experience every day. Summer Program Roles: Lead activities that promote growth, learning, and fun during our summer camp . Why Park Maitland School? Competitive Compensation and Professional Development: Embark on a rewarding career with opportunities for growth and advancement. A Tradition of Excellence: Join a school that's proud of its engaging, wonder-filled learning environment and longstanding traditions that bring families and the community together . Comprehensive Educational Experience: From athletics and extracurriculars to enrichment classes and the arts, we offer a holistic approach to student development . A Commitment to Community: Be part of a school that prides itself on building character, leadership, and academic excellence in its students, preparing them for success in life beyond our campus . If you're passionate about shaping young minds and contributing to a school community that values excellence, innovation, and tradition, apply now!

Job Description Executive Assistant (On-Site - Altamonte Springs, FL) Not Remote | High-Pressure | Multi-Company Role Reports To: President We are a mission-driven organization supporting a diverse portfolio of for-profit and nonprofit entities spanning federal government contracting, finance, real estate, firearms-related industries, and multiple 501(c)(3), 501(c)(4), 501(c)(6), and VSO (c)(19) organizations. Our work is rooted in service, execution, and long-term value creation, requiring disciplined operations, trusted leadership support, and uncompromising standards. This role is not administrative support in the traditional sense. We are seeking a highly experienced Executive/ Personal Assistant who operates as a strategic execution partner to senior leadership across multiple companies and initiatives. The position demands exceptional judgment, intellectual rigor, discretion, and the ability to protect executive time while keeping complex, high-impact work moving forward at speed. You will also be responsible for managing all aspects of executive readiness and seamless execution, ensuring both professional and priority personal logistics are anticipated, coordinated, and flawlessly executed to maximize efficiency and focus. The ideal candidate thrives in high-pressure, high-velocity environments, can anticipate needs before they are verbalized, and brings order to complexity. You must be capable of managing a dense, ever-changing calendar, coordinating across leadership teams and external stakeholders, and maintaining flawless execution across competing priorities. This role requires calm, decisive action, loyalty, and the ability to operate independently without hand-holding. This is a full-time, in-office position based in Altamonte Springs, Florida and is best suited for a seasoned executive assistant who is mission-driven, detail-obsessed, technologically competent, and capable of handling wide-ranging responsibilities every day, without excuses. Core Responsibilities Executive & Time Management Protect executive time at all costs by running a complex, dynamic calendar across multiple companies. Manage both executive and personal scheduling, priorities, and communication with precision and authority, to ensure optimal use of time and focus. Anticipate needs before they are spoken and proactively resolve logistical needs that impact the executive's availability, readiness, and performance. Filter, prioritize, and manage all inbound communication (email, calls, requests). Communication & Coordination Serve as a central coordination point between the executive and leadership teams. Coordinate with internal teams, manufacturers, distributors, political entities, and external organizations. Draft, prepare, and manage executive correspondence, reports, and presentations. Maintain the executive's voice, standards, and expectations in all communications. Project & Execution Management Keep both executive and personal projects moving forward simultaneously, ensuring both commitments are seamlessly managed. Track deadlines, deliverables, and action items across multiple initiatives and companies. Follow up relentlessly to ensure execution and accountability. Prepare summaries, reports, and project updates for leadership. Travel, Events & Meetings Ensure travel arrangements account for executive preferences, readiness, and seamless transitions between professional and personal commitments. Plan and manage complex domestic and international travel. Coordinate executive meetings, board meetings, conferences, and off-sites. Prepare agendas, materials, and ensure follow-through on all action items. Take accurate, actionable meeting minutes and distribute as directed. Confidentiality & Trust Handle sensitive and confidential matters with absolute discretion. Maintain strict confidentiality regarding executive decisions, strategies, and operations. Act with loyalty, professionalism, and judgment at all times. Exercise sound judgment when managing matters that extend beyond standard business operations. Administrative Leadership Implement and improve systems, workflows, and administrative best practices. Mentor or oversee junior administrative staff as needed. Continuously improve efficiency and execution standards. Environment & Expectations High pressure High speed Multi-company responsibility Extended hours may be required depending on executive needs and travel. This role requires calm execution under pressure and zero drama. You Must Be Able To Protect executive time relentlessly Run an extremely complex calendar Manage communication and scheduling flawlessly Coordinate across leadership teams Anticipate needs before they are spoken Keep all projects moving forward Stay calm under pressure Turn chaos into clean execution Who You Must Be Loyal Intelligent Detail-obsessed Fast-moving Mission-driven Tech-competent Highly organized Zero drama Zero excuses Able to learn and maintain executive voice and standards Capable of handling wide responsibilities every day Not for You If You get overwhelmed easily You need hand-holding You want a comfortable or slow-paced job You avoid pressure or accountability Experience & Qualifications Required: 5+ years as an Executive Assistant or similar role supporting senior or C-suite leadership Proven experience in high-demand, fast-paced environments Ability to manage multiple executives, companies, or complex operations Strong references (will be checked) Preferred: Former military strongly preferred Bachelor's degree in Business Administration, Management, or related field Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) Experience with project management tools, CRM systems, and collaboration platforms (Teams, Zoom, Webex) Serious candidates only. NO rookies. Very experienced professionals only, with proof. References will be called and verified. Physical Demands and Work Environment The position may require extended hours during peak periods or when supporting senior leadership. You will work within an energetic, dynamic environment alongside both civilian professionals and former military personnel, fostering collaboration, accountability, and high performance. Powered by JazzHR o334UMwxHF