Executive assistant jobs in Dubuque, IA

Min USD $24.04/Hr. Max USD $37.26/Hr. As a Physical Therapist Assistant, you will be responsible for providing physical therapy treatment to patients of all ages under the direction and supervision of physical therapist. All procedures are carried out in accordance with established standards, policies, protocols and guidelines. This position requires a two year approved schooling for Certified Physical Therapist Assistant. Licensed or license pending in the State of Illinois and without previous disciplinary action in Illinois or another state. Opportunity to train and specialize in Pelvic Floor, if desired. Schedule Part-Time, Days Contact me if interested at ...@mhsil.com or schedule a call with me to discuss at Education and/or Other Requirements Two years degree for approved Physical Therapy Assistant. Licensed or license pending in the State of Illinois and without previous disciplinary action in Illinois or another State. Current CPR card. Essential Functions and Job Duties Under the direction of the Physical Therapist, follows treatment program for patients of all ages. Maintains appointment schedules. Instructs patients and families in home program. Communicates and collaborates with evaluating therapist and others providing service. Implements treatment plan or care based on patient specific goals. Advances treatment plan of care in collaboration with evaluating Physical Therapist. Meets departmental standards and insurance guidelines for documentation of care. Daily notes Communicates with doctors Recertifications Billing Outcome measures. Endeavors to attain patient goals; progresses patient to appropriate level of independence. Maintains current professional knowledge. Attends all mandatory educational programs. Seeks additional education that will enhance patient rehab program. Shares knowledge with others in the department. Seeks continuing education requirements to meet State and National licensing guidelines. Maintains fiscal responsibility of the Department and the Hospital. Compliant and accurate implementation of billing process. Actively looks for ways to reduce costs. Maintains patient/family confidentiality to comply with HIPPA regulations. May assist in the supervision of Physical Therapy Assistant students. Performs other duties as assigned by Director, Manager, Team Leader, and Evaluating Physical Therapist. Serves on committees as requested. Qualifications Education and/or Other Requirements Two years degree for approved Physical Therapy Assistant. Licensed or license pending in the State of Illinois and without previous disciplinary action in Illinois or another State. Current CPR card. Environmental Factors This position is performed within an environment of occasional exposure to environmental variations, above-normal noise-level, and/or unpleasant substances and limited exposure to hazardous or potentially injurious elements or conditions. Physical Demands The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job the employee is frequently required to walk, stand, bend and reach. The employee will frequently be required to lift, push and pull weight of at least 5 to 50 pounds. Mental Demands Ability to work under stress and adapt to changing conditions. Responsibilities Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Good knowledge of the standard practices, equipment and rules relating to word processing, written and oral communications. Working knowledge and application of the basic rules of grammar, punctuation, spelling, paragraphing, etc., required for clear oral and written communication. Uses logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Understands written sentences and paragraphs in work related documents. Actively looks for ways to help people. Instructing - Teaching others how to do something. Ability to communicate with clear and concise written and verbal skills to physicians, consultants, and Rehabilitation team members. Ability to combine pieces of information to form general rules or conclusions. Ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules. Ability to see details at close range (within a few feet of the observer). Ability to listen to and understand information and ideas presented through spoken words and sentences. Ability to apply general rules to specific problems to produce answers that make sense. Gives full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. Good knowledge of Human anatomy, physiology, and pathology.

. Pay Rate: $19.00 an hour ESSENTIAL DUTIES AND RESPONSIBILITIES Greet guests and direct them to the appropriate areas, ensure they feel welcome Notify staff when their appointments arrive Answer phone calls, respond to emails and voicemails, and assist with general inquiries in a friendly and professional manner. Schedule appointments and manage the booking system using spa software, ensuring an organized and efficient flow of services. Handle incoming calls, answer questions regarding the property, and Spa offerings Promote services offered and retail products Process cash, credit / debit card and comp transactions for services and retail products accurately track cash and credit/debit gratuity. Maintain cleanliness and organization in all areas of the spa, including, relaxation lounge, locker rooms, treatment rooms, and retail areas Assist with laundry duties, ensuring fresh linens and towels are available for guest services. Perform general clerical duties such as maintain files and process mail Assist with processing payroll, including tracking tips and commissions for spa staff. Ensure all payroll, tips, and commission data is accurately entered and documented. Help maintain financial records related to payroll and tips distribution. Monitor inventory levels for retail products and spa supplies, ensuring items are well-stocked. Place orders for new products and track deliveries to maintain adequate supply levels. Perform regular inventory checks and update records to maintain accuracy. Accurately input guest services, preferences, and appointments into the spa management software. Keep spa service offerings up to date in the spa software, including adding new services or making changes to existing ones. Ensure accurate descriptions, pricing, and availability of services in the spa management system, website, and brochure. KNOWLEDGE AND CERTIFICATION, SKILLS AND ABILITIES Required Knowledge and Certification: 1- year previous experience in an office setting preferably in a Spa / Salon setting Preferred Knowledge and Certification: 1- year scheduling experience Required Skills: Accurate and detail-oriented Highly organized and ability to adapt quickly to changing priorities Strong computer skills Microsoft Office (Word, Excel and Outlook) Excellent written, verbal and interpersonal communication skills Required Abilities: Ability to work fast and efficiently Ability to follow established dress code policies and practice good personal hygiene Ability to interact with guests, coworkers and management in a professional and courteous manner Ability to enthusiastically and professionally sell spa products and services Ability to speak in a clear, concise and pleasant voice Ability to answer a multi-line phone system in a professional and courteous manner PHYSICAL DEMANDS Must be able to walk, stand or sit for long periods throughout the day Must have a good sense of balance, and be able to bend and kneel and stoop Must be able to reach and twist occasionally Must be able to push, pull and grasp objects occasionally Must have the ability to independently lift up to 25+ pounds occasionally Must be able to perform repetitive hand and wrist motions Must have good eye hand coordination WORKING ENVIRONMENT Work is performed in the Spa, which includes chemicals, aroma therapy scents and nail products; May require going on the gaming, which has flashing lights, frequent loud noises and cigarette smoke Must be able to work in cramped, tight quarters Must be willing to work a flexible schedule including all shifts, weekends and holidays Extensive computer use Occasionally must deal with angry or hostile individuals High volume direct public contact

A major non-profit in Chicago, IL is seeking an experienced and highly organized Executive Assistant to provide dedicated, in-person support to the Chief Executive Officer (CEO). The ideal candidate will be a polished professional who thrives in a fast-paced, mission-driven environment and can serve as a trusted partner to the CEO by managing complex scheduling, communication, and organizational priorities. This position requires exceptional attention to detail, discretion, and interpersonal skills, as the Executive Assistant will act as a key liaison between the CEO, Board of Trustees, senior leadership, staff, and external stakeholders. With a salary of $85,000-$110,000 annually and a performance-based bonus, this role also offers a comprehensive benefits package including but not limited to medical and dental insurance as well as generous PTO. Key Responsibilities of the Executive Assistant: Manage and prioritize the CEO's calendar, travel, and meeting logistics to ensure alignment with organizational goals. Prepare and edit correspondence, presentations, reports, and meeting materials. Serve as the primary liaison for internal and external communications on behalf of the CEO, including with board members, donors, and community partners. Coordinate and support board and committee meetings, including agenda preparation, materials distribution, and minute-taking. Maintain confidentiality and handle sensitive information with discretion and professionalism. Track and manage special projects, initiatives, and follow-up items. Coordinate logistics for key non-profit events, programs, and leadership activities. Anticipate the CEO's needs and proactively identify solutions to enhance efficiency and productivity. Qualifications of the Executive Assistant: Bachelor's degree required; advanced degree or equivalent experience preferred. Minimum of 5-7 years of experience supporting a senior executive, ideally within a non-profit, cultural institution, or mission-driven organization. Exceptional organizational and project management skills, with the ability to manage multiple priorities in a fast-paced environment. Excellent written and verbal communication skills. Strong judgment and discretion when handling confidential information. High proficiency with Microsoft Office Suite, Google Workspace, and project management or scheduling tools. Professional, adaptable, and collaborative demeanor with a strong commitment to the non-profit's mission and values. P - 17

The Executive Assistant plays a crucial role in supporting 2 - 3 Vice Presidents by ensuring the smooth operation of their daily activities through timely calendar and expense management, domestic and international travel arrangement and meeting preparation. This position reports to the Vice President, Product Management and won-site role. This position also supports the Vice President, Strategic Marketing. In this role, you will have the opportunity to: • Oversee and maintain the MS Outlook calendars of up to 3 Vice Presidents with a forward-thinking aptitude for timelines, milestones, availability, reminders, and preparation time. • Manage documentation flow, including signature requests, reports, and all other correspondence. Also oversee electronic approvals and requests on behalf of the executive(s) related to vacation time, legal signatures, staff expenses, purchase orders and check requests, and any other special requests such as drafting communications on their behalf. • Administer the logistics of on-site, off-site and/or virtual events/meetings with tasks such as: obtaining quotes, contract review and coordination, booking hotel accommodations, coordinating catering and menus, agenda preparation, meeting space and supplies set-up, arranging for car service, etc. The essential requirements of the job include: • Long-standing experience supporting senior leaders/high-level executives in a corporate environment • Excellent organizational, time and project management skills as well as exceptional attention to detail • Highly adept at using Microsoft Office products (Outlook, Teams, Excel, PowerPoint, SharePoint, OneDrive) It would be a plus if you also possess previous experience in: • Handling highly sensitive and confidential materials/matters • Coordinating domestic and international travel, including country-specific Visa requirements • Using Oracle, SAP Concur, my CWT & Miro

Job Title: Executive Assistant Duration: 3+ Months (Possibility of Extension) Responsibilities: Seeking a detail-oriented, proactive Executive Assistant and Visitor Coordinator to support the inaugural Faculty Director and the incoming Executive Director. In this highly visible and impactful role, you will expertly manage dynamic calendars, ensuring that the Directors are fully prepared to transition seamlessly between engagements. You will take ownership of the end-to-end visitor experience pipeline, including tracking prospective guests, managing invitations, booking travel and accommodations, onboarding visitors, and serving as the principal concierge for high-profile guests at the Forum. This position also plays a key role in supporting the Forum's information flow, helping to streamline operations, enhance efficiency, and ensure timely and accurate exchange of information among stakeholders. Providing budget support and serving as a technical liaison, you will master University systems to process and track payments, reimbursements, procurement, and collaborate with ITS and other support teams to resolve issues and optimize processes. This is an on-campus position with no hybrid or remote work option during the academic year. Evening or weekend assistance may occasionally be required for events and to support Forum programming, with the possibility of a more flexible schedule during the summer session at the discretion of the Directors. This role offers a unique opportunity to demonstrate leadership, drive logistical excellence, and actively contribute to the success and reputation of the Forum Qualifications: 7-10 years transferable experience in academic or multinational environments. Expertise in complex international calendar management, guest relations, and travel planning. Demonstrated experience with expense management, budget tracking Superior communication, organizational, and interpersonal skills; proven ability to anticipate needs, take initiative, and work independently in fast-paced settings. Advanced proficiency with Microsoft Office Suite and productivity tools (calendar, document, and expense platforms). Experience with Oracle, Workday, other systems desirable but not required.

The Executive/Personal Assistant (EPA) provides essential personal and professional support to a civically engaged philanthropic founder. In partnership with the Chief of Staff, this role oversees a broad range of administrative, organizational, and household responsibilities. The ideal candidate is self-driven, polished, and discreet, with exceptional organizational abilities and a talent for managing shifting priorities in a fast-moving environment. This position requires supporting the principals with professionalism and care, ensuring their public presence and private affairs are handled seamlessly and thoughtfully. Responsibilities Assist with board compliance, membership renewals, and dues. Maintain accurate CRM data and records. Support basic bookkeeping, including expenses and reconciliations. Prepare reports and manage organized digital and physical files. Troubleshoot technology issues for the Founder and coordinate with IT as needed. Manage personal calendars, schedules, and commitments. Coordinate personal appointments (healthcare, fitness, stylists, etc.). Support personal and family hosting, entertainment, and holiday events. Handle invitations, event registrations, and recurring engagements. Coordinate maintenance, appointments, and updates for the primary residence. Oversee housekeeping schedules and standards. Manages household shopping, purchases, and returns. Track and coordinate special-occasion gifts. Manage holiday card lists, printing, and distribution. Maintain and update personal contact lists. Assist with routine pet care needs. Answer calls and liaise professionally with business contacts, vendors, and personal connections. Collect and route PO Box mail appropriately. Serve as a liaison for immediate family members and support shared activities. Handle sensitive information with absolute discretion. Run personal errands as needed. Ideal Experience Bachelor's degree and 3-5+ years supporting high-net-worth individuals or working in a start-up environment. Experience as an Executive or Personal Assistant, ideally in a family office or private household. Strong organizational and project management skills; able to manage multiple priorities in a complex, fast-moving environment. Excellent verbal and written communication skills with the ability to interact effectively at all levels. Proven ability to build and maintain strong internal and external relationships. Skilled in planning and managing event logistics, with the ability to juggle multiple events at once. High level of discretion, professionalism, and interpersonal maturity. Calm under pressure and comfortable meeting tight deadlines. Proficient in Google Suite, QuickBooks, Microsoft Office, CRM systems, and Apple/Mac devices. Strong proficiency with AI tools (ChatGPT, AI scheduling, research, workflow automation) and able to integrate them into daily work. Self-motivated, detail-oriented, and quick to learn. Access to a vehicle required; must be legally employable in the U.S. #117932 The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.

The Executive Administrative Assistant is responsible for executive-level administrative support to Department Chairs, and Vice Presidents within the organization and must use independent judgment and authority to execute projects and maintain workflow. The incumbent will work as part of team and demonstrate superior organization skills, strong interpersonal and communication skills, and attention to detail proficient Microsoft application skills (Word, Excel, and PowerPoint) and be highly flexible and adaptable. Responsibilities: • Independently performs high level technical and administrative work supporting executive level personnel and the division or unit he/she is responsible for. • Serves as a project manager for a variety of special projects; conducts special studies and analyses and makes recommendations to resolve organizational, procedural and system problems. • Creates and revises systems and procedures by analyzing operating practices, record-keeping systems, forms control, supplies inventory, and office layout. • Implements changes independently for areas of responsibility. For issues outside responsibility, makes recommendations and, following managerial review, implements changes. • Uses software applications to research and prepare documents and presentations. Collects, analyzes, and manages data. • Manages calendar; sets meeting priorities; identifies objectives of meetings and identifies materials needed for meeting; exercises judgment to ensure appropriate parties attend meeting. • Screens incoming email, mail, and telephone calls to assign priority, route as needed, identify additional resources needed to address and/or respond to the communication. • Independently plans and executes events, activities, and meetings. • Assists with creation, preparation, and distribution of materials to be presented to all levels of organizational staff. • Reads, research, and routes correspondence while maintaining security and confidentiality of highly sensitive information. • Communicates directly, and on behalf of the Executive, on all matters related to the Executive's initiatives and areas of responsibility. • Develops and maintains relationships with all internal and external customers. Serves as a "gatekeeper" to the Executive to help manage and protect his/her time. • Records meeting discussions by attending meetings and recording key discussions and conclusions. • Performs other duties as assigned. Qualifications: Required • Associate degree or equivalent relevant work experience. 3-5 years of experience in a business office with a strong emphasis on database management and customer service. • Knowledge of Microsoft Office, PowerPoint, and Excel. • Ability to organize and think independently. Excellent interpersonal skill Preferred • B.A. degree or business equivalent and 5 years business experience. Competencies/Performance Expectations: • Please refer to Performance (Standard/Leadership) Competencies. • Exceptional interpersonal skills, including the ability to establish and maintain effective relationships with patients, physicians, management, staff, other departments, vendors, and other customers. • Demonstrated customer service skills, including the ability to use appropriate judgment, independent thinking and creativity when resolving customer issues. • Ability to effectively handle challenging situations. • Ability to balance multiple priorities. • Excellent verbal and written communication skills. • Ability to use personal computers and select software applications. • Ability to analyze data for decision making purposes. • Strong computer skills, including Microsoft Office, Outlook, and database entry. • Ability to maintain a high degree of confidentiality. • Ability to adapt to changes in work environment, delays, or unexpected events. • Demonstrates attention to detail and monitors own work for accuracy. About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Warm Regards, Recruiter Name: Praveen Kumar Designation: Associate Team Lead Internal Job ID: 25-54553

EAU Holdings Manitowish Waters, WI 54545 Not your average office job - office orchestrator wanted! If you're a meticulous multitasker and excellent communicator, this is the opportunity for you! Join us as an Executive Administrative Assistant to support management of EAU Holdings - the business behind local favorites The Lodge and Spa, The MAC, Smokey's, Dixie's and To the Nines! Better together! This position is on-site, and we are looking for people who share our passion. Position Responsibilities Handle daily tasks including emails and calls, reporting and file management among other administrative duties. Coordinate meetings, trainings, events, travel and other activities as needed. Manage expense reporting, invoicing, department timekeeping or other office processes. Collect and review data to prepare reports, charts, budgets or presentation materials. Order necessary supplies and items for EAU Holdings' businesses. Minimum Requirements High school diploma or equivalent. Bachelor's degree preferred. 2+ years administrative / clerical experience. Proficient in Microsoft Word, Excel and PowerPoint. Excellent communication, organizational and time-management skills. Handle sensitive information with integrity and confidentiality. Benefits Complete health insurance coverage and 401(k) with 6% employer match that starts day one! Paid holidays and generous paid time off. Free gym membership at The MAC. About EAU Holdings EAU Holdings' mission is to enhance the community of Manitowish Waters by developing and operating businesses with an emphasis on quality and customer service. We strive to make a great place even better for both tourists and residents. EAU Holdings is a Drug-Free Workplace. EEO/AA Employer/Vet/Disabled

13-Week Contract | 100% Onsite | Chicago, IL Schedule: Monday-Friday, 8:00 AM-4:30 PM Industry: Healthcare Lakeshore Talent is seeking an experienced Executive Administrative Assistant to support senior leadership within a healthcare clinic. This is a 13-week contract with strong potential for extension or hire. The role is fully onsite in Chicago and requires a polished administrative professional with exceptional organizational, communication, and technical skills. Responsibilities Provide high-level administrative and technical support to senior executives, department leaders, and clinic leadership. Serve as project manager for special assignments; conduct research, analyses, and propose solutions for process, workflow, and system improvements. Develop and revise administrative and operational procedures, including record-keeping, forms management, inventory tracking, and office layout enhancements. Implement procedural changes within areas of responsibility; prepare recommendations for broader operational adjustments. Create, edit, and prepare documents, reports, data summaries, and presentations using Microsoft Office applications. Manage complex calendars, schedule meetings, identify meeting objectives, and prepare necessary materials. Screen, prioritize, and route incoming calls, emails, and mail; determine appropriate follow-up and required stakeholders. Plan and execute events, activities, and executive meetings end-to-end. Support creation and distribution of materials for internal audiences at all organizational levels. Maintain confidentiality of highly sensitive information; manage correspondence on behalf of executive leadership. Build and foster strong relationships with internal and external partners; serve as a professional representative and gatekeeper for executive time and priorities. Attend meetings and document key discussions, decisions, and action items. Perform other administrative duties as assigned. Qualifications Required: Associate degree or equivalent professional experience. 3-5 years of administrative experience in an office or healthcare setting, with strong emphasis on customer service and data/document management. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational skills and ability to work independently with sound judgment. Excellent interpersonal, written, and verbal communication skills. Preferred: Bachelor's degree or equivalent business experience. 5+ years of administrative support experience in a fast-paced, executive-level environment. Key Competencies Exceptional customer service and relationship-building abilities. Ability to manage multiple priorities and handle challenging situations professionally. High attention to detail with strong accuracy in work. Ability to analyze data and leverage findings for decision-making. Adaptability to changing environments and shifting priorities. Strong discretion and ability to maintain confidentiality. Additional Requirements COVID-19 vaccine: Required (medical exemptions only). Flu vaccine: Required (no exemptions). Must be comfortable in a fully onsite role. Role requires clearance of a drug test and background check prior to hire.

Our client, a leading medical devices manufacturing company, is looking for an Executive Administrative Assistant. This is for an initial duration of 7 months and is located in Coralville, IA. Shift: Monday- Friday, 9am - 5pm Top 3 Skills: Calendar & travel management MS office especially in Power Point PM/Coordination for small projects or teams meetings Job Description: The Executive Assistant plays a crucial role in supporting 2 - 3 Vice Presidents by ensuring the smooth operation of their daily activities through timely calendar and expense management, domestic and international travel arrangement and meeting preparation. This position reports to the Vice President, Product Management and won-site role. This position also supports the Vice President, Strategic Marketing. In this role, you will have the opportunity to: Oversee and maintain the MS Outlook calendars of up to 3 Vice Presidents with a forward-thinking aptitude for timelines, milestones, availability, reminders, and preparation time. Manage documentation flow, including signature requests, reports, and all other correspondence. Also oversee electronic approvals and requests on behalf of the executive(s) related to vacation time, legal signatures, staff expenses, purchase orders and check requests, and any other special requests such as drafting communications on their behalf. Administer the logistics of on-site, off-site and/or virtual events/meetings with tasks such as: obtaining quotes, contract review and coordination, booking hotel accommodations, coordinating catering and menus, agenda preparation, meeting space and supplies set-up, arranging for car service, etc. The essential requirements of the job include: Long-standing experience supporting senior leaders/high-level executives in a corporate environment Excellent organizational, time and project management skills as well as exceptional attention to detail Highly adept at using Microsoft Office products (Outlook, Teams, Excel, PowerPoint, SharePoint, OneDrive) It would be a plus if you also possess previous experience in: Handling highly sensitive and confidential materials/matters Coordinating domestic and international travel, including country-specific Visa requirements Using Oracle, SAP Concur, my CWT & Miro

A leading professional services firm headquartered in Chicago is seeking an Executive Assistant and Office Administrator to provide high-level administrative support to their president and ensure smooth daily operations of the office, including reception. This pivotal role requires a polished, resourceful professional with excellent judgment, organizational finesse, and the ability to manage multiple priorities in a fast-paced environment. THE ROLE: Serve as the primary point of contact for the office, managing phone communications, visitors, and inquiries with professionalism and discretion. Manage a complex executive calendar, including client meetings, internal planning sessions, travel arrangements, and firmwide events. Prepare meeting materials, coordinate logistics, and ensure follow-up on key action items. Draft, proofread, and edit correspondence, reports, and presentations for internal and client-facing purposes. Oversee general office operations including ordering supplies, vendors, and facilities management to ensure a professional, efficient work environment. Support firmwide initiatives, team meetings, and company events, from concept through execution. Track project timelines, coordinate deliverables, and maintain organized documentation. Uphold the highest standards of confidentiality and professionalism in all interactions. YOU: Bachelor's degree preferred but not required. 3+ years of administrative experience supporting senior leaders, ideally within a professional services, consulting, or client-focused environment. Advanced proficiency in Microsoft Office Suite; familiarity with project management or CRM tools is a plus. Exceptional written and verbal communication skills with meticulous attention to detail. Strong sense of ownership, initiative, and follow-through. Ability to balance multiple priorities with poise, discretion, and a service-oriented mindset. This is a 5 day in office role. This firm offers a competitive compensation package and comprehensive benefits, along with a collaborative and high-performing work culture. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

ImmersiveTouch is a fast-growing medical device company transforming surgical planning through virtual and augmented reality (VR/AR) and precision 3D printing. Our technology empowers surgeons to visualize, plan, and rehearse complex procedures using patient-specific 3D models and advanced simulation software. About the Role We're looking for a highly organized and proactive Office Administrative Coordinator to oversee the daily operations of our Chicago headquarters. In this role, you'll help keep our fast-paced startup running efficiently by managing office logistics, coordinating billing and invoicing activities, supporting the sales team, and ensuring a professional and welcoming environment for employees and visitors. Key Responsibilities Serve as the first point of contact for employees, visitors, and vendors. Support the finance and sales teams by preparing and tracking invoices, coordinating with field reps, and ensuring accurate billing documentation. Manage shipping, labeling, and logistics for customer deliveries, trade shows, and internal orders. Maintain office supplies, IT equipment, and inventory, and coordinate vendor purchases. Liaise with building management and maintenance vendors to handle repairs, cleaning, and facility needs. Organize team events, meetings, and travel arrangements. Assist with onboarding and offboarding, ensuring proper workspace setup, badge access, and equipment management. Support administrative tasks such as expense tracking, document organization, and internal communications. Help foster a collaborative and positive office culture by coordinating staff updates, wellness initiatives, and celebrations. What We're Looking For 2 - 4 years of experience in office administration, operations, or business coordination (startup or healthcare/tech experience is a plus). Excellent communication and organizational skills with strong attention to detail. Comfortable managing multiple priorities in a dynamic, fast-moving environment. Proficiency in Microsoft Office Suite; familiarity with accounting or inventory tools preferred. A proactive problem-solver with a “get-it-done” attitude and a passion for teamwork. Why Join Us At ImmersiveTouch, you'll be part of a team that's redefining surgical innovation. This role offers hands-on experience supporting operations, finance, and culture in a high-growth medical device environment. You'll have the opportunity to build efficient systems, streamline workflows, and directly contribute to a mission that improves surgical outcomes for patients worldwide. Compensation and Benefits Salary Range for Position: $50K-$75K per year Medical, Dental and Vision Insurance 401K Savings Plan Paid Company Holidays

*Must have seven plus years of experience *Candidate must be onsite five days a week for the first month, with potential of remote work (up to two days remote each week) after the 30 day evaluation period Assists a VP-level Executive, their three (3) direct reports, and a mid-size department with daily administrative duties. Candidate will perform a broad variety of administrative activities including (but not limited to): managing projects, tracking deadlines, managing an active calendar of appointments, arranging travel and itineraries, completing expense reports, coordinating meetings/events, preparing/editing presentations, composing correspondence, and recommending/making purchase decisions. The candidate must possess strong written and verbal communication skills. The candidate is expected to have intermediate to advanced computer skills including word processing, spreadsheet calculations, basic presentation assembly, and familiarity with database applications; this individual may be asked to train others, if needed. Candidate must be comfortable working in a complex, fast-paced environment.

: The mission of the Vibration Institute is to provide practical information on evaluating machinery behavior and condition without commercial bias. The Institute offers programs that include education, training, and certification, as well as opportunities for exchanging technical knowledge, information, procedures, and data through meetings, publications, formal training, and networking. Role Description: We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. The ideal candidate will play a crucial role in supporting the Vibration Institute's operations by coordinating office functions and assisting with training, certification, and conference programs. This role strengthens member services and provides direct support to the Manager of Operations and staff. Key Responsibilities: Administrative & Office Support: • Provide comprehensive administrative support to the Manager of Operations and staff. • Coordinate and manage supply ordering for the office, training courses, and events. • Act as primary liaison with office vendors, including printer services, shipping providers, and building management. • Support membership functions such as mailings, webinars, and delivery of member benefits (e.g., magazine, technical resources, video library). • Process and maintain accurate records for store orders and manage online store inventory. • Perform database updates and maintenance as required. • Assist with special projects and initiatives as assigned. • Carry out additional administrative duties to ensure efficient office operations. Training & Certification Program Support: • Enter and maintain accurate data in the VI database for all customer and participant activities (domestic and international). • Assist in coordination of logistics for public training, corporate training, correspondence & online courses. • Assist in preparation and distribution of course materials, support documents and shipments in a timely manner. • Review, process, and maintain proctor database and certification records. • Assist with exam preparation, grading, proctor administration, certification issuance, and recertification requests. • Ensure quality control and consistency of all training and certification materials. • Scan, file, and archive all certification and training-related forms. • Cross-train to support both domestic and international program procedures. Conference & Committee Support: • Assist with administrative and logistical duties for the Annual Training Conference. • Support assigned Vibration Institute Committees as staff liaison as needed. Experience & Qualifications: Experience: • 2-4 years of administrative or office coordination experience, preferably in a nonprofit, association, or educational/training environment. • Experience supporting events, training programs, or certification activities strongly preferred. • Hands-on experience with databases or CRM systems (Association Management Systems a plus). • Demonstrated success in customer or member service roles, with strong communication skills. • Prior experience managing vendors, supplies, or office logistics is desirable. Skills: • Proven organizational and time management skills with strong attention to detail. • Exceptional written and verbal communication, with the ability to clearly convey ideas across diverse audiences. • Demonstrated ability to multitask, take initiative, and follow through in a fast-paced environment is required. • Must possess strong analytical and problem-solving skills with the ability to troubleshoot and resolve challenges as they arise. • Collaborative team player with ability to also work independently. Working Conditions: • Office-based with occasional travel (5-10%) • Ability to lift and carry up to 50 lbs. Compensation and Benefits: • Compensation is commensurate with experience and qualifications. • Health insurance, paid time off, retirement plan, professional development opportunities Application Process: Interested candidates should submit a resume and cover letter to ****************************. Applications will be reviewed on a rolling basis until the position is filled. References: Upon request

Serve as an Administrative Assistant reporting to executive-level managers. Work closely with other executive Administrative Assistants. Must be a team player with the ability to hit the ground running. Key Responsibilities: Schedule US and Canada travel arrangements. Manage calendars for managers efficiently. Provide administrative support including documentation and communications. Support internal and external business meetings. Experience Requirements: 1-3 years of work experience as an Administrative Assistant. Experience as an office manager is a plus. Skills and Qualifications: Strong attention to detail. Excellent written and verbal communication skills. Proficiency with MS Office products. Experience with SAP is a plus. If you are interested, please reply to me back with your updated resume or share the best time and number so that we can discuss this in detail.

PowerStop is the innovative leader in the auto aftermarket brake market. Working for PowerStop means joining a company that is turning the industry on its head. Come be a part of a brand experiencing incredible growth, and know you will have the ability to make an immediate impact as part of our team. We are constantly on the lookout for people to join the PowerStop family who are passionate, results-oriented, and possess the ambition and energy to help us succeed! Ideal candidates also have a love for cars and a desire to learn the industry as well as put a little mud on the tires! We are seeking a proactive and detail-oriented Administrative Assistant to support our Warehouse Operations and Environmental, Health, and Safety (EHS) teams. This role plays a critical part in maintaining smooth day-to-day operations, organizing documentation, coordinating communications, and helping ensure compliance with safety standards. The position is fully onsite at our Hodgkins facility and provides administrative oversight for our Bedford Park location as well. Key Responsibilities: Oversee and coordinate daily office functions, including scheduling, filing systems, and document management Prepare and maintain reports, records, correspondence, and meeting notes Track and update EHS documentation, including safety manuals, training logs, and inspection reports Conduct routine safety inspections and assist with audit preparation Manage inventory and ordering maintenance supplies Support timekeeping processes, including attendance point tracking Assist Warehouse Operations leadership with data entry and administrative recordkeeping Communicate with internal teams and external partners in a professional and timely manner Ensure adherence to confidentiality and company policies Perform document audits and support compliance initiatives Qualifications: High school diploma or equivalent required; associate or bachelor's degree preferred Minimum of 2 years' experience in an administrative or office assistant role, preferably in a warehouse or operations environment Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) Strong written and verbal communication skills Bilingual English/Spanish, preferred but not required Excellent organizational skills and attention to detail Proven ability to multitask, prioritize, and meet deadlines in a fast-paced environment Ability to work independently and maintain confidentiality Familiarity with OSHA standards and safety regulations is preferred Preferred Skills: Experience with office management systems and procedures Understanding of basic HR or finance processes is a plus Strong interpersonal skills and a collaborative approach Work Environment: The role is based in an office setting within a warehouse environment Occasional travel to different facilities or job sites may be required Use of safety equipment and adherence to company safety protocols are required. Equal Opportunity Employer: All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, disability, veteran status, or national origin.

The Executive Assistant plays a crucial role in supporting 2 - 3 Vice Presidents by ensuring the smooth operation of their daily activities through timely calendar and expense management, domestic and international travel arrangement and meeting preparation. This position reports to the Vice President, Product Management and won-site role. This position also supports the Vice President, Strategic Marketing. Oversee and maintain the MS Outlook calendars of up to 3 Vice Presidents with a forward-thinking aptitude for timelines, milestones, availability, reminders, and preparation time. Skills Required: Highly adept at using Microsoft Office products (Outlook, Teams, Excel, PowerPoint, SharePoint, OneDrive) Using Oracle, SAP Concur, my CWT & Miro

Join the dynamic team at First Community Bank of Galena, a branch of Apple River State Bank, as a Part-Time Operations Assistant located in the charming town of Galena, IL. This onsite position offers an exciting opportunity to immerse yourself in the banking industry while contributing to a company that values problem-solving and customer-centricity. With 25 hours each week and flexibility in hours, you'll enjoy a balanced work-life combo while engaging in a fun and relaxed company culture. You'll be at the heart of operations, gaining invaluable experience while working alongside dedicated professionals. As a Part-Time employee you will receive 24 hours of CTO each year. If you're eager to make a meaningful impact in a supportive environment, apply now and take the first step toward a fulfilling career with us. Who are we? An Introduction As a community bank we provide a wide variety of financial services but delivered in a personalized manner only small banks can offer. Apple River State Bank was chartered in 1948 and opened in Apple River, Illinois which still remains a locally owned financial institution. As Apple River State Bank evaluated the local markets, it concluded that branches located in the expanding communities of Jo Daviess County was a means of enhancing its long-term opportunities and offering true community banking services. As a result, Apple River State Bank has opened full-service branches in Apple River, Elizabeth, Galena, Hanover, Scales Mound and Warren, Illinois. In Wisconsin we have two full service branch locations one in Hazel Green and Darlington. Day to day as a Part-Time Operations Assistant As a Part-Time Operations Assistant at Apple River State Bank, you will play a pivotal role in managing cash flow, ensuring that vendors and suppliers are paid promptly and accurately via checks, electronic transfers, and ACH. This position involves processing invoices with precision, tracking and recording payments in a manner that reflects our commitment to efficiency and timeliness. You will be responsible for maintaining organized financial records, which are crucial for smooth operations. Other duties include acting as a liaison with vendors to resolve payment issues and obtaining necessary documents; assisting in preparing year-end tax forms like 1099-NEC's and generating financial reports; reconciling outstanding cashier's checks and money orders; reviewing and verifying the address change report with the online system each month; and submitting the sales tax report to the State of Illinois on a regular basis. Your attention to detail and problem-solving skills will be essential as you contribute to the seamless functioning of our banking services, all while enjoying a relaxed and fun workplace culture in Galena, IL. Requirements for this Part-Time Operations Assistant job To excel as a Part-Time Operations Assistant at Apple River State Bank, candidates must possess strong attention to detail and accuracy, as these qualities are vital for managing cash flow and processing invoices. Excellent organizational and time-management skills are necessary to ensure that tasks are completed efficiently and deadlines are met. The ability to handle confidential financial information with integrity is crucial, as you will be dealing with sensitive data on a daily basis. Effective communication and interpersonal skills are essential for seamless interactions with vendors and internal teams. A high school diploma or GED is required, along with at least one year of relevant experience or training, or an equivalent combination of education and experience. These skills will empower you to contribute meaningfully to our operations while fostering a collaborative and customer-centric environment. Knowledge and skills required for the position are: Strong attention to detail and accuracy. Excellent organizational and time-management skills. Ability to handle confidential financial information with integrity. Strong communication and interpersonal skills for vendor and internal team interactions. EEO: Apple River State Bank provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Connect with our team today! Applying for this position is a walk in the park if you feel it's a good fit for you.

Nutrien is a leading provider of crop inputs and services, and our business results make a positive impact on the world. Our purpose, Feeding the Future, is the reason we come to work each day. We're guided by our culture of care and our core values: safety, inclusion, integrity, and results. When we say we care, we mean it. We're creating an inclusive workplace where everyone feels safe, has a sense of belonging, trusts one another, and acts with integrity. Nutrien Ag Solutions is the retail division of Nutrien, providing full-acre solutions through our network of trusted crop consultants at more than 2,000 locations in North America, South America, and Australia. For more than 150 years, we have been helping growers achieve the highest yields with the most sustainable solutions possible, offering a wide selection of products, including our proprietary brands: Loveland Products, Inc.; ProvenSeed and Dyna-GroSeed; as well as financial, custom application and precision ag services. Through the collective expertise of our nearly 26,000 employees, we operate a world-class network of production, distribution, and ag retail facilities We efficiently serve growers' needs and strive to provide a more profitable, sustainable, and secure future for all stakeholders. Help us raise the expectation of what an agriculture company can be and grow your career with Nutrien and Nutrien Ag Solutions. What You'll Do: