Executive assistant jobs in Eau Claire, WI - 813 jobs

A dynamic manufacturing company in Milwaukee, WI, is on the lookout for an experienced Executive Assistant to support the CEO and CFO. This isn't just an ordinary assistant role-it's your chance to be at the heart of the action, offering comprehensive administrative support while skillfully managing a variety of business needs that demand confidentiality and a sharp eye for detail. In this role, you will anticipate the needs of the CEO and CFO, juggling complex schedules, coordinating critical meetings, and keeping everything on track. Your proactive approach will be key to adapting to the fast-paced demands of this role. More than just support, you'll become a valued partner to the executive team, gaining insights into the business that few others have. The organization offers a competitive salary ranging from $100,000 to $125,000 based on experience, ensuring you are well-compensated for your expertise. Responsibilities of the Executive Assistant to CEO: Keep the schedules of the top executives running like clockwork. Coordinate meetings, set appointments, and manage travel plans with precision and creativity Serve as the primary point of contact for the CEO and CFO, fielding calls, emails, and messages. Deliver timely responses and ensure nothing slips through the cracks Handle sensitive and confidential information with the utmost discretion. You're the person the executives trust with the company's most important secrets Draft, proofread, and format crucial documents, reports, presentations, and correspondence with an eye for detail. Your work will make the executive team shine Arrange complex domestic and international travel, taking care of every detail-from flights and accommodations to ground transportation-so the executives can focus on their work Prepare and submit expense reports, ensuring every detail is accurate and in line with company policies. Your precision will help keep the finances in order Assist in coordinating projects and presentations, ensuring smooth company updates and meetings. Organize off-site meetings and corporate events with flair, collaborating with multiple teams to create memorable experiences Demonstrate flexibility and resourcefulness to address unexpected issues and adapt to changing priorities. You're the glue that keeps the executive office running smoothly, no matter what challenges arise Requirements of the Executive Assistant to CEO: Bachelor's degree or equivalent experience 10+ years of experience in supporting C-level executives Strong experience with Google Workspace applications Previous support experience in a global organization, demonstrating an understanding of global business practices is preferred Previous experience interacting with a private equity company is preferred Proven ability to handle sensitive information with strict confidentiality, especially relating to high-level company data or information Excellent organizational skills with a focus on detail, combined with advanced written and verbal communication abilities, particularly when interacting with senior executives Ability to prioritize tasks, manage complex projects, and take independent action in a fast-paced environment with minimal guidance P- 18

The Senior Executive Assistant plays a crucial role in providing comprehensive support to the executives (C-Suite). This position involves managing complex calendars, coordinating domestic and international travel, handling confidential information, ensuring that deadlines are met, providing assistance as needed to other leaders, and facilitating seamless communication across the Executive Assistant organization globally. Key Accountabilities, Responsibilities • Calendar and Travel Management: o Manage and maintain complex calendars, ensuring efficient scheduling of meetings, appointments, travel, and events. o Coordinate domestic and international travel arrangements, including flights, accommodation, transportation, and itineraries, ensuring appropriate contacts at destinations. o Anticipate and resolve scheduling conflicts, optimizing time and building buffer time into schedules. • Document Creation and Management: o Create, organize, and maintain confidential files and documents. This includes version control, creating templates, creating, maintaining, and updating SharePoint sites, and ensuring correct access is granted. o Prepare, edit, and proofread correspondence, presentations, and other documents. • Communication and Coordination: o Serve as a primary point of contact between the Executive & and internal/external stakeholders. o Facilitate effective communication by prioritizing correspondence, addressing standard items proactively, clarifying agendas for proposed meetings, and managing annual calendars of processes and events. • Meeting and Event Management: o Ensure meetings are scheduled efficiently including regular updating of recurring meeting cadences, adjustment of schedules for conflicting meetings, and scheduling agreed to buffer time. o Assist in deck creation for various meetings and events that maintain the highest standards and adhere to communication principles and templates. o Prepare agendas, take minutes, and track action items to ensure follow-up and accountability as required. o Plan, organize, and execute events as needed. Coordinate logistics, including invitations, venue selection, catering, and audiovisual requirements. • Project Support: o Provide support for special cross functional projects, including benchmarking research, data analysis, and summary preparation. o Assist with budget tracking, expense reporting, and invoice processing. • Mentorship and Best Practices o Act as a mentor to less experienced team members and contribute to evolving processes and best practices within the organization. o Document all processes and continue to update as they are improved. People Leadership • Communication between other EA's in your function globally. • Mentorship and training • Work in cross functional teams of up to 6-8 people Other Key Details • Supporting the team at all levels • Hybrid - minimum 3 days+ in the office (more as required) Other accountabilities as assigned. Qualifications Required Experience & Skills • Minimum of 5-7 years of experience supporting C-Suite level executive in a fast-paced, global corporate environment: Extensive experience in providing high-level administrative support, demonstrating the ability to thrive in a dynamic and demanding setting. • Education or equivalent experience: Bachelor's degree in Business Administration, Communications, or a related field preferred. • Ability to build strong relationships across the organization: The ability to understand the individual needs of the leaders and manage effectively navigate difficult situations while fostering strong relationships and a positive work environment. The ability to work with people “behind the scenes” to move things through the organization without noise or difficulty. • Exceptional organizational and time-management skills: The ability to efficiently manage multiple tasks, prioritize effectively, and ensure timely completion of responsibilities. • Strong written and verbal communication skills: Proficiency in articulating ideas clearly and professionally in both written and spoken forms, ensuring effective communication with stakeholders at all levels. Proofreading and strong understanding of grammar. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint and Teams): Advanced skills in using Microsoft Office applications to create documents, presentations, spreadsheets, and manage emails and calendars. • Ability to handle confidential and sensitive information with discretion and confidentiality: A high level of integrity and trustworthiness in managing confidential and sensitive information, ensuring it is protected and handled appropriately. Consistently demonstrating ethical behavior and maintaining confidentiality in all aspects of the role. • Proven ability to manage multiple tasks and priorities in a fast-paced environment: Demonstrated capability to juggle various responsibilities simultaneously, maintaining focus and efficiency under pressure. Demonstrate comfort with ambiguity and the ability to adapt to changing priorities and demands. • Experience in a global organization: Familiarity with the complexities and dynamics of working in a multinational company, including cultural awareness and global business practices. • Strong problem-solving and critical-thinking skills: The ability to analyze situations, identify issues, and develop effective solutions, demonstrating sound judgment and decision-making. Ability to see ahead and adjust things accordingly • Ability to work independently and manage competing priorities: Self-motivation and autonomy in managing tasks, with the ability to prioritize and adapt to changing demands without constant supervision. Our Standards • Uphold ManpowerGroup's Purpose - we believe meaningful sustainable employment has the power to change the world - and our Standards - Clarity, Care and Grow, while contributing to a positive and collaborative team culture Observable Skills & Behaviors • Influence others globally without direct authority • Build teams cross functionally ManpowerGroup is proud to be an equal opportunity affirmative action workplace. We celebrate diversity and are committed to providing an inclusive environment for all employees. Qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, citizenship, marital status, pregnancy (including childbirth, lactation and related medical conditions), age, gender, gender identity or expression, sexual orientation, protected veteran status, political ideology, ancestry, the presence of any physical, sensory, or mental disabilities, or other legally protected status. A strong commitment is made by each employee and is necessary to ensure equal employment opportunity for all. ManpowerGroup is an inclusive workplace that will recruit, hire, train, and promote persons of all job titles, and ensure all other personnel actions are administered without regard to non-merit-based characteristics of individuals. Reasonable accommodation during the interview process can be provided. Contact *********************************** for assistance.

Executive Assistant - Full-Time Our client in is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support. Key Responsibilities: Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives. Prepare, review, and edit correspondence, reports, and presentations with meticulous attention to detail. Serve as a primary point of contact between executives, internal teams, clients, and stakeholders. Organize and facilitate meetings, including agenda preparation, minute-taking, and follow-up on action items. Assist with special projects and initiatives as directed by executive leadership. Maintain confidential records and files, ensuring data integrity and security. Handle expense reporting, invoice processing, and other administrative tasks as needed. Qualifications: Proven experience as an Executive Assistant or similar administrative role supporting senior leaders. Exceptional organizational skills with the ability to prioritize tasks and manage multiple deadlines. Excellent written and verbal communication abilities. Discretion in handling sensitive information and maintaining confidentiality. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms. Bachelor's degree or equivalent work experience preferred.

) - Milwaukee, WI vicinity Our client is seeking an enthusiastic, self-motivated Executive Assistant to be the right hand to visionary leadership. Imagine being at the epicenter of every major decision, initiative, and breakthrough moment! As the Executive Administrative Assistant to our client's CEO, you won't just support leadership-you'll be an integral part of it. This is where strategic thinking meets execution, where your organizational superpowers directly shape our client's vision, and where every day brings new challenges that keep you energized and growing. You will wear a variety of hats on any given day! This is a unique role with a newly formed company (carve-out from a larger organization). Join our client as they begin their growth journey. This is a permanent opportunity in Mequon, WI. The target salary is $50,000 with other perks. No visa sponsorship, relocation assistance, or subcontracting arrangements are available. What Makes This Role Exciting You're the CEO's Strategic Partner This isn't about filing and coffee runs (although there could be both on occasion). You'll be the trusted advisor who helps a visionary leader maximize their impact. You'll anticipate needs before they arise, solve complex puzzles on the fly, and ensure that every minute of the CEO's time creates maximum value. Your insights and judgment will shape how priorities unfold across the entire organization. You're Plugged Into Everything That Matters Board meetings. Investor pitches. Strategic initiatives. Acquisition integrations. You'll have a front-row seat (and often a backstage pass) to the most consequential moments in the company's journey. You'll work with everyone from the executive leadership team to external partners, building relationships that span the entire business ecosystem. You're a Problem-Solver Extraordinaire Every day is different. One moment you're orchestrating complex travel logistics across time zones, the next you're synthesizing research for a critical decision, then pivoting to manage crisis communications. If you love variety, strategic thinking, and making impossible things happen, you'll thrive here. You're the Cultural Pulse-Checker As the "eyes and ears" of the CEO, you'll have your finger on the organizational pulse. You'll gauge team sentiment, catch important signals, and help leadership stay connected to what's really happening across the company. Your emotional intelligence becomes organizational intelligence. What You'll Actually Do Keep the Executive Engine Running Smoothly • Master the art of calendaring-prioritizing competing demands and ensuring the CEO's time aligns with strategic priorities • Craft polished agendas, presentations, and briefing materials that keep meetings focused and productive • Manage high-stakes communications with discretion, representing the CEO with professionalism and sound judgment • Track critical deliverables and ensure nothing falls through the cracks Orchestrate High-Impact Events & Initiatives • Coordinate board meetings, investor updates, and executive leadership sessions • Support strategic projects and special initiatives from conception to completion • Maintain project trackers and action logs that keep the leadership team aligned • Draft and polish internal communications, reports, and presentations Build Bridges Across the Organization • Serve as the liaison between the CEO and senior leaders, employees, clients, and partners • Coordinate logistics for VIP visitors, board members, and investors • Partner with HR, Finance, IT, and other teams to facilitate seamless operations • Represent the Office of the CEO with executive presence and discretion Drive Strategic Support • Conduct research and synthesize information for executive decision-making • Manage confidential documentation with meticulous organization • Proactively identify opportunities to improve processes and increase efficiency • Step in to represent the CEO when needed, embodying their priorities and values What You Bring to the Table Education & Experience • AAS or BS degree, OR an equivalent combination of education and relevant professional experience that has prepared you for executive-level support Past experience supporting an executive • Excellent computer skills, which include the MS suite of products Your Superpowers • Exceptional organizational skills-you see five moves ahead and nothing gets past you • Outstanding communication abilities-you write clearly, speak confidently, and listen actively • Masterful multitasking-you juggle competing priorities without breaking a sweat • Discretion and trustworthiness-you handle sensitive information like a vault • Critical thinking-you don't just execute, you anticipate and offer proactive solutions • Executive presence-you command respect and represent leadership with polish Who Thrives in This Role • Loves being where the action is and energizes when the pace picks up • Takes pride in the details while never losing sight of the big picture • Builds trust effortlessly through emotional intelligence and genuine professionalism • Adapts on a dime when priorities shift (and they will!) • Embraces the "no-task-too-small" philosophy because you know every detail matters • Thinks like an owner and treats the CEO's success as your own mission If you're ready to step into a role where your skills directly shape organizational success, where every day tests your abilities in new ways, and where you'll grow alongside visionary leadership-this is your opportunity. Contact Martha Michaux at ************************* with questions regarding this posting. A Word resume is preferred when applying. When looking for a job, have you ever heard the phrase… it is not about what you know, it is who you know? At HireNetworks, it really is all about who we know. Whether your current contract is coming to a close, you're looking to advance your career or are a company on the hunt for new talent and wanting to expand…let HireNetworks put our networks to work for you. HireNetworks is an equal opportunity employer.

Classification: Exempt / Non-Bargaining may be located remote. #LI-Remote Fidium is where next-generation fiber meets next-level opportunity. With a vision to be America's favorite fiber internet and network services provider, we deliver lightning-fast and reliable connections to families, businesses, and communities. Backed by one of the nation's top 10 fiber networks, Fidium is driven by a team of 2,500 employees. We champion innovation, integrity, and continuous improvement-empowering every team member to make a meaningful impact. Fidium is seeking a high-energy, strategic Senior Wholesale Carrier Sales Executive to lead growth initiatives within the VAR (Value-Added Reseller) and Solution Integrator space across our 20-state footprint. This role focuses on Dedicated Internet Access (DIA), Fiber Broadband, Ethernet, Wavelengths, and Dark Fiber solutions, with an emphasis on relationship building, prospecting, and strategic engagement. The ideal candidate will have demonstrated relationships with VARs and Integrators, along with a strong and active network of contacts to initiate engagement with Fidium. Responsibilities Develop and maintain strategic relationships with VARs and Solution Integrators to drive mutual growth. Execute prospecting strategies to identify and engage new partners within the VAR and Integrator ecosystem. Represent Fidium at industry tradeshows and events to build brand presence and generate leads. Engage in field sales activities, including client meetings and on-site visits, to strengthen partnerships. Build and manage a robust pipeline of opportunities, ensuring consistent activity and funnel growth. Collaborate with internal teams to design and deliver complex network solutions tailored to partner needs. Execute NDAs, MSAs, and other contractual agreements to enable large-scale opportunities. Utilize Salesforce for CRM and pipeline management; familiarity with Connectbase is a plus. Consistently meet or exceed sales targets and activity metrics. Performance Metrics & Goals Activity Metrics: Attend key industry events and tradeshows quarterly. Pipeline Development: Maintain a healthy pipeline with opportunities at all stages of the funnel. Revenue Targets: Achieve annual sales quota for DIA, Fiber Broadband, Ethernet, Wavelengths, and Dark Fiber. Contract Execution: Successfully negotiate and execute NDAs and MSAs for strategic accounts. Complex Solutions: Deliver large-scale, multi-site solutions for VAR and Integrator partners. Qualifications Proven experience in wholesale carrier sales, with a focus on VARs and Solution Integrators. Strong knowledge of DIA, Fiber Broadband, Ethernet, Wavelengths, and Dark Fiber. Demonstrated success in relationship management and strategic selling. Existing relationships within the VAR and Integrator ecosystem. Proficiency in Salesforce; Connectbase experience preferred. Excellent communication, negotiation, and presentation skills Key Attributes High energy and proactive approach to sales. Strong hunter mentality with a focus on new business development. Ability to thrive in a fast-paced, dynamic environment. Strategic thinker with problem-solving skills for complex solutions. Travel Requirements Up to 20% travel for client meetings, tradeshows, and relationship development. Benefits Offered We are proud to offer a comprehensive and competitive benefits package: 401(k) matching Medical, Rx, Dental and Vision insurance Disability insurance Flexible spending account Health savings account Life insurance Tuition reimbursement Paid vacation and personal days Paid holidays Employee Assistance Program Salary Pay range (commensurate with skills and experience): $105,000 - $135,000 Annual Base Plus Commission Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, marital status, familial status, genetics, disability, age, veteran status or any other characteristic protected by law.

Title: Admin Specialist III (Hybrid) Duration: 12 Months For further inquiries regarding the following opportunity, please get in touch with our Talent Specialist: Hema Malini at ************** Hybrid: Mon and Friday WFH, Tues - Thurs in office. Typical workday hours with some flexibility. Description: Essential Duties and Responsibilities: 1) Process Invoices (US/ROW): Receive & log invoices from external HFE vendors, review with HFE project lead, and process payments with HFE lead authorization. (Requires knowledge and access to two separate contract processing systems, as well as Coupa) 2) Process Vendor Contracts (US/ROW): Work with Ethics & Compliance for multiple geographies to draft contracts according to their various requirements. This includes submitting WWM review requests & seeking IRB approvals as needed. (Compliance requirements vary by geography. Up to this point, the HFE group has worked with US only Ethics & Compliance. In 2026, HFE will need to establish the same working relationship with multiple Ethics & Compliance geographic leads multiple geographies.) 3) Resolve Payment Issues: Work with Procurement to resolve all issues related to processing payments, such as errors in vendor bank records. (Example: Debbie spent 4 months/60 hours processing a Fieldwork overdue payment and still wasn't able to resolve an outstanding issue with Fieldwork Dallas bank account updates requested due to challenges working with Procurement.) 4) Receive, catalog, and respond to CCs: Receive HFE Impact Assessment requests for Change Controls and review with HFE Therapy Lead. Complete all Impact Assessments when no HFE IA should have been required. Prioritize and track all CCs that should have a HFE review. (Most CC Owners continue to require HFE to perform this no value task of performing an IA when none should be required because they create the HFE IA before speaking with HFE.) Support: 5) Collaborate with HFE group members to assess vendor capabilities, work with Procurement to onboard new vendors, and update internal supplier lists. 6) Support broader Research & Development functions when ordering needed supplies/equipment. Qualifications: 1) Strong interpersonal and communication skills. 2) Ability to collaborate with teams, make decisions and solve work problems with minimal assistance. 3) Fluent in general MS Office tools. 4) Able to proactively identify process issues, recommend solutions and implement changes. Education and/or Experience: • High school diploma or equivalent is required; Bachelor's degree is preferred. • Some college coursework is preferred. • Minimum of 3 - 5 years of experiences. • Minimum of 5 years of working experience supporting technical teams, ideally in a Medical Device Research and Development organization.

DESIGN ADMINISTRATIVE COORDINATOR (On-site | Appleton, WI) Do you have a desire to be part of a vibrant growing team? Do you thrive in providing support and ensuring smooth operations? We may have a position for you! Overview: Fire System Design Works, LLC is rapidly growing operations and looking for a Design Administrative Coordinator in Appleton, WI. The Design Administrative Coordinator directly supports the design team on fire sprinkler projects from job kick-off through close-out. What you receive: An exciting opportunity to be passionate about what you do and be part of shaping your career! Competitive salary. Full benefit package including health, dental, vision, life, disability, and other insurance products as well as a 401k plan with match, PTO and holiday pay. Design Administrative Coordinator Responsibilities: Process sprinkler project kick-off meeting information Verify AHJ (Authority Having Jurisdiction) information to produce submittals for review and permitting Request waterflow test information for projects Prepare documents for project field installation Prepare and maintain design documentation, including drawings, specifications, AHJ documentation, and project files Process Closeout documents. Attend weekly design meetings Assist team in additional administrative duties as needed Design Administrative Coordinator Qualifications: 3+ years of administrative support experience Prefer any experience in commercial construction Experience using SharePoint, Smartsheet, Bluebeam, and Adobe Acrobat is a plus. Ability to read and interpret documents, such as codes, standards, specifications, safety rules, and operating and maintenance instructions. Mathematical skills, including addition, subtraction, multiplication, and division. Analytical and critical thinking skills Ability to communicate effectively in-person and electronically Time management and organizational skills Knowledge of Municipal GIS mapping is a plus Proficient with Microsoft Office Suite If you are a motivated individual with a passion to support a growing team, please apply here. We look forward to meeting you! Our mission statement reflects our purpose: “Your life safety is our life's work” Fire System Design Works, LLC is an Equal Opportunity Employer

The Administrative Assistant 3 provides advanced administrative support to executives, teams, or departments. This role independently performs a wide range of complex administrative duties under general supervision, handling sensitive and confidential information with discretion. The position requires strong organizational, communication, writing, and data management skills, as well as proficiency with Microsoft Office and task management tools. Key Responsibilities Administrative & Organizational Support Compile, format, and prepare reports, memos, letters, background materials, and other documentation using word processing and office applications. Schedule, coordinate, and modify meetings, appointments, and group activities as needed. Perform routine administrative and facilities-related support tasks. Track completion of tasks assigned to team members to ensure timely and accurate delivery. Manage cube assignments, equipment requests, and office supply orders for on-site staff. Submit and follow up on service requests related to facility issues. Communication & Documentation Compose clear, professional communications for software developers, managers, and contractors. Respond to or route priority and confidential inquiries on behalf of leadership. Attend meetings, capture detailed notes, track action items, and provide concise meeting summaries. Collect electronic documents and digital signatures; maintain organized archives of employee e-documents. Data & Systems Management Maintain accurate team data, including employee and contractor contact information and team structure. Combine, organize, clean, and analyze data using Microsoft Excel. Manage team task boards, including creating lanes, assigning tasks, and tracking progress. Support audits by serving as the Audit Coordinator, ensuring audits are assigned appropriately and following up with auditors and subject matter experts to meet timelines. Confidentiality & Judgment Exercise sound judgment and discretion when handling confidential, sensitive, or high-priority information. Provide accurate information or referrals while maintaining confidentiality standards. Required Qualifications Advanced proficiency in Microsoft Word, Excel, and other office productivity tools. Strong written and verbal communication skills. Exceptional attention to detail and organizational abilities. Ability to work independently and manage multiple priorities under general supervision. Demonstrated experience performing complex administrative functions. Preferred Qualifications Advanced Excel skills, including pivot tables. Experience with task automation tools. Basic knowledge of Microsoft Power Apps. About Seneca Resources: Seneca Resources is client driven provider of strategic Information Technology consulting services and Workforce Solutions to government and industry. Seneca Resources is a leading IT services provider with offices in Reston, Virginia, Alabama and Columbia, Maryland that service clients throughout the United States. The key to our success lies within our strong corporate culture which drives our business. We challenge our staff through engaging work, and we reward our staff through competitive compensation, extensive professional training, and excellent opportunities for career advancement. In turn, we look for only the best and brightest to join our team. We are an Equal Opportunity Employer and value the benefits of diversity in our workplace.

Vaco is currently hiring an Admin/Receptionist for a client in Wauwatosa, WI. This is a temp-to-hire, onsite position. Top things they will be handling: Manages and organizes office records to include maintaining physical and electronic filing systems, maintaining office supply stock, sorting and distributing mail, and ensuring visitor satisfaction. Supports the Customer Service and Sales Engineering teams by sending communications, mailings, and/or letters and assisting with special projects and initiatives; Assists in the preparation, distribution, and processing of customer files, shop orders, and shipping packets. Answers all incoming phone calls in a warm and welcoming manner, handling general inquiries and routing advanced or escalated matters to management. Performs general data entry tasks to include updating backlogs and orders and recording miscellaneous plant floor data. Operates and maintains general office equipment; Ensures reception area and conference rooms are clean, orderly, and stocked appropriately. Other responsibilities and duties, as assigned, to ensure the effective utilization of company resources and to ensure customer satisfaction. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

Must reside in within a reasonable driving distance to be onsite 3 days/week. Plan, coordinate, implement and manage all activities related to the development of the Cold War Veterans Memorial at the Pritzker Archives and Memorial Park Center, from organization launch to plan design through construction completion and opening to the public. Essential Duties: Implements an approved selection process for the hiring of contract consultants (design, financial, fundraising, marketing, etc.) to support the project. Manages the design and construction teams including architects, general contractors, construction managers and other consultants to ensure adherence to project budget and schedule, cost containment and quality control. Resolves related problems and concerns. Conducts and arranges regular site inspections. Personally inspects active construction project not less than two times a month. Works with general contractor to assure planning approval and all necessary permits are secured. Represents the organization and project to stakeholders and the general public. Strategizes and plans outreach to garner community support for the project. Attends and participates in community and government organization meetings and events as needed. Seeks out opportunities and partnerships to raise project visibility on a national level. Assists with preparation of project budget and cash flow projections. Monitors time, revenue and cost schedules. Experience with 3rd party fundraising Researches potential sources of funding; prepares and submits grant applications in order to secure funding for pre-development through public launch of Memorial. Prepares and presents progress reports to Board, Leadership Team and others as requested. Develops and implements partnership plan that align with the Pritzker Military Museum & Library and Mission94 Firearms Education and Training Center. Other tasks as assigned related to planning and administration, fundraising, construction, and outreach. Manage transition of back-office services from TEI post-construction Knowledge, Abilities, Skills Ability to plan and manage a new non-profit organization and associated construction project. Knowledge of project management tools and principles. Strong analytical abilities, computation, negotiation and problem-solving skills. Ability to make public presentations and work successfully with community groups and funders. Interest and knowledge of the Cold War and related history. Knowledge of budgets and cost management. Familiarity with various funding sources and application processes for non-profits. Basic knowledge of construction. Detail-oriented, self-starter with strong written and verbal communication skills. Ability to work independently as well as with teams. Strong computer skills in various software applications (i.e., Excel, Word, PowerPoint, Adobe). Education & Experience Bachelor's degree required and a minimum of two years project management experience with a non-profit, construction or related business. Project Management Certification: preferred Benefits Paid time off 401K Medical, dental, and vision coverage

McGough is a respected partner that brings six generations of experience to high profile, unique and complex construction projects. We take great pride in our people and their extraordinary expertise in planning, development, construction and facility management. McGough employee tenure reflects the commitment and pride we share in our work. Ask anyone who knows us - the caliber of our people sets us apart. POSITION DESCRIPTION The primary role of Administrative Assistant is to provide organized, consistent and administrative support in an office environment with a variety of tasks. The Administrative Assistant provides essential administrative and clerical support to ensure smooth day-to-day operations at the construction job site. This role supports the project team, maintains documentation, coordinates communication, and assists with compliance and scheduling tasks. QUALIFICATIONS Required: High school diploma or GED required 1+ years of administrative experience Preferred: Reception experience Familiarity with construction project management platforms (Procore, PlanGrid, etc.) is a plus Skills: Attention to detail and high level of accuracy Ability to organize and prioritize responsibilities Strong problem-solving skills Strong verbal and written communication Proficiency in Microsoft applications Ability to function as an integral team member, working under time constraints and meeting deadlines in a changing environment Ability to take initiative and work independently with minimal supervision Embodies personal integrity and keeps confidences View every interaction as an opportunity to add value and enhance relationships OFFICE AND TRAVEL Periodic travel requirement. RESPONSIBILITIES AND TASKS General Office Responsibilities: Managing service of office equipment (large format copier/copy machine/postage meter) Provide daily reception coverage, as needed and back-up coverage for receptionist Assist with daily processing of mail and manages UPS processing. Assist with photocopying and plan copying Provide general administrative and project support Support onboarding of site workers, including badging, orientation paperwork, and safety documentation Project Coordination & Support: Assist with processing invoices, expense reports, and purchase orders Assist with project and accounting archiving Coordinate deliveries, material receipts, and job site inventory tracking Support scheduling of inspections, meetings, and subcontractor coordination Facilities Management & Event Support: Manage office and kitchen supplies Arrange meeting luncheon arrangements Monitor conference rooms for supplies, phone lists, etc. Provide general administrative and project support, as requested Assist with kitchen cleanup Other Duties: Actively contribute as a member of the Rochester Office, collaborating to support shared goals and objectives Engage in business development by building and maintaining strong relationships with clients, design teams, consultants, and subcontractors, and participating in industry and McGough-sponsored events Represent McGough professionally at all events, upholding company standards and serving as a positive ambassador Attend company and project meetings, pursuing ongoing personal and professional development to enhance skills and performance Collaborate across departments and with external stakeholders to ensure cohesive project execution Actively support and participate in Lean events, promoting the McGough Way and fostering a culture of continuous improvement Perform additional duties as assigned to support team and project success Other duties as assigned PHYSICAL REQUIREMENTS The physical demands outlined here are representative of those required for an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. This position requires prolonged periods of sitting at a workstation or during meetings and travel (by plane or car). The employee must be able to lift up to 20 pounds as needed, demonstrate dexterity to write and use a computer keyboard and mouse, and possess the ability to hear, speak clearly, and distinguish colors on graphs and charts. The role also requires occasional visits to construction sites, where the employee may be exposed to dust, dirt, uneven surfaces, outdoor weather conditions, and extreme temperatures. *** In alignment with our commitment to pay transparency, the base salary range for this position is $23-$28/hr, excluding fringe benefits or potential bonuses. If you join McGough, your final base salary will be determined by several factors, including geography, location, skills, education, and experience. Furthermore, we place significant value on pay equity among our current team members as part of any final job offer. Please note that the range provided above reflects the hiring range for this role. Hiring near the top end of this range would be atypical, as we aim to allow room for future salary growth. Additionally, McGough offers a comprehensive compensation and benefits package. This includes insurance coverage for medical, dental, vision, life, and disability. We also provide generous retirement plans, voluntary benefit plans, parental leave, substantial paid time off, and holiday pay.

* Prepares and processes daily cash and credit card deposits and fills out cash control sheet daily. * Reviews and posts receipts and payments to appropriate ledgers, spreadsheets, records, and databases. * Processes disputes, ceases, and other consumer correspondence received via mail or virtual documents * Prepares, sorts, copies, files, and mails invoices, receipts, checks, correspondence, and other requested items. * Answer up to 5 calls a day on client line - transfer to proper departments as necessary * Audits account balances, researches discrepancies, and reviews with client for approval. * Researches and processes charge backs, returns, refunds, bad checks, and similar items. * Answers accounts receivable inquiries and follows up. * Prepares analysis and summaries of accounts from the collection teams to clients. * Monitors accounts receivable to ensure payments are accurate and timely. * Reconciles monthly reports. * Assist in monthly and annual closings. *Skills Needed:* Data entry, Customer service, administrative support, cash postings, collections credit, invoice processing, reconciliation *Qualifications:* * 2+ years of office experience (administrative, collections, document processing, customer service, account management, scheduling) * 1+ years of Microsoft Office experience * 6+ experience working in reconciliation, cash postings, invoicing, document processing * EPIC experience *Job Type & Location* This is a Contract position based out of Elk River, MN. *Pay and Benefits*The pay range for this position is $19.00 - $19.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: * Medical, dental & vision * Critical Illness, Accident, and Hospital * 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available * Life Insurance (Voluntary Life & AD&D for the employee and dependents) * Short and long-term disability * Health Spending Account (HSA) * Transportation benefits * Employee Assistance Program * Time Off/Leave (PTO, Vacation or Sick Leave) *Workplace Type*This is a fully onsite position in Elk River,MN. *Application Deadline*This position is anticipated to close on Jan 23, 2026. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Twin City Staffing is hiring an administrative assistant for a confidential, well-established company in Maple Plain, MN. This is a great opportunity to join a stable, family-owned organization with a strong reputation, long-tenured employees, and a supportive office environment. The ideal candidate is detail-oriented, organized, and comfortable handling a variety of administrative tasks. Location: Maple Plain, MN Wage: $22.00 - $26.00 per hour, depending on experience Hours: Monday - Friday, 8:00 AM - 4:30 PM Benefits of the administrative assistant: Temp-to-hire opportunity Paid Time Off (PTO) upon hire Health insurance Dental insurance Stable, long-term employment Family-friendly work environment Duties of the administrative assistant: Answer phones, take messages, and greet visitors Perform general administrative and clerical support Use Microsoft Excel, Word, and Outlook daily Type well drilling orders using a typewriter (training provided) Coordinate utility locates with MDH and Gopher State One Call Pull permits and assist with invoicing (training provided) Maintain accurate records and organized filing systems Requirements of the administrative assistant: Prior administrative or clerical experience Strong computer skills, especially Microsoft Office High attention to detail and ability to follow instructions Strong communication and multitasking skills Experience in construction, manufacturing, or related industries is a plus Additional information: Apply today! To learn more about this administrative assistant position, contact Charlie at 763-220-7052. EOE: Twin City Staffing is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Zenar Corporation Administrative Assistant Oak Creek, WI Under the direction of the Office Manager, the Administrative Assistant performs a wide variety of administrative and clerical tasks related to office operations. The ideal candidate should have excellent organizational skills, be detail-oriented and possess strong written and verbal communication abilities. This role is essential for ensuring the smooth operation of our office and supporting our team effectively. Essential Duties and Responsibilities This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities, as deemed necessary from time to time. Manage the administration of new job folders in electronic format including all programs and applications. Assist with new customer set-up (W-9, COI, tax exemption if applicable). Assist with generating customer invoices, accounts receivable and accounts payable. Assist with new vendor set-up. Prepare, monitor and manage purchase orders. Set up and manage paper and electronic filing systems, including recording information, updating paperwork, or maintaining documents, such as correspondence or other material. Compile, summarize and record information, to include numeric calculations, ensuring accurate, up‑to‑date information using EXCEL or other appropriate software. Required Skills/Abilities: Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Proficient with Microsoft Office (Word, Excel, Outlook) Excellent verbal and written communication skills. Critical thinking and complex problem-solving required. Excellent interpersonal and customer service skills. Ability to work independently and collaboratively within a team. Ability to develop cooperative working relationships with others, maintaining them over time. Ability to communicate effectively. Ability to effectively communicate with service team, customers, vendors, and other employees within the organization. Ability to prepare correspondence, reports, memos, etc. Qualifications: To successfully perform this job, an individual must be able to perform each essential duty satisfactorily. Education and/or Experience - High school diploma or equivalent required; Associates degree in office administration or related field preferred. At least three years of administrative experience required. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, stand, walk, talk, and hear. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Work Hours This position is full-time and is in-office.

Apogee Architectural Metals The Senior Executive Assistant (EA) is a strategic partner to the President. They are an integral part of the senior leadership team, and their support is done in a way that forwards the mission, vision, and values of Apogee Architectural Metals' mission and values in every interaction. This role works in tandem with the President and is responsible for helping to manage CEO energy, focus, mindset, priorities, and relationships and facilitate the best outcomes for the President and their team of direct reports. The EA is interested in long-term growth and professional development and is fulfilled by the career role of EA. The EA provides top-tier executive support preparing materials for key decisions and external meetings, coordinating cross-functional follow-ups, and ensuring clear, timely communication. The EA represents the Metals brand with employees, customers, and partners, models discretion and professionalism, and builds strong working relationships. What this looks like: Manage the time of the President with competing priorities, and make sure time is focused on strategic objectives and short- and long-term goals that will bring these about. Assess needed shifts in priorities as time goes on. Create and maintain strong relationships with team members, direct reports, executives, stakeholders, and clients necessary for the function of the executive office. Assess and manage the flow of information, communications, and access to the President in line with identified priorities. Using judgment to help protect the President from unnecessary involvement in day-to-day office management issues or interruptions that belong to someone else on the org chart or that the EA could handle unilaterally. Supports initiatives of the executive office and President in the form of an advocate or change champion. Creates strong external relationships as applicable to support the objectives of the President and executive office. Daily Operations & Functions Current Calendar Management: Oversee and prioritize the President's daily, weekly, and monthly schedules, ensuring optimal time allocation. Coordinate cross-functional meetings, accounting for participants' time zones and preferences. Proactively identify and resolve scheduling conflicts with diplomacy and tact. Prepare and provide the President with background information, meeting objectives, and relevant documents in advance. Collaborate closely with other support staff and teams to streamline company-wide scheduling. Block off strategic thinking, planning, and personal time for the President. Ensure timely reminders and follow-ups for crucial appointments and commitments. Continuously optimize scheduling tools and processes for efficiency and effectiveness. Current Meeting Logistics: Coordinate logistics for dinners, conferences, and trainings. Prepare background information on attendees Oversee the invitation and RSVP process. Ensure required resources and materials are ready. Facilitate communication between involved parties. Current Inbox Management: Efficiently categorize, filter, and prioritize incoming emails to ensure the President sees the most urgent and important correspondence first. Draft, proofread, and send emails on behalf of the President when required. Implement and maintain an organized filing and tagging system to ensure easy retrieval of past communications. Delegate emails and requests to appropriate departments or team members when necessary. Monitor and track critical follow-ups and commitments derived from email communications. Handle sensitive and confidential information with discretion. Continuously review and optimize email filtering rules and automated processes. Schedule and organize periodic inbox clean-ups to maintain a streamlined communication channel. Travel Coordination: Arrange flight and accommodation bookings. Organize transportation (e.g., car rentals, airport transfers). Prepare detailed itineraries. Handle visa and travel documentation as needed. Coordinate with local contacts or representatives. Compose and Edit Correspondence: Draft letters, memos, and other communications. Proofread documents for accuracy and tone. Format content according to company standards. Handle sensitive and confidential information with discretion. Project Management: Oversee and execute key projects for the President and executive team. Collaborate cross-functionally to ensure project success. Track progress, ensuring milestones are met on time. Proactively address and mitigate potential roadblocks. Report updates and provide recommendations as needed. Data Entry: Input data accurately and efficiently. Update and maintain records. Ensure data integrity and consistency. Regularly backup and archive data. AI Tools & Digital Proficiency: Operate and integrate AI-powered tools for scheduling, correspondence, and task management. Analyze AI tool performance metrics to optimize productivity and efficiency. Stay informed on the latest AI and automation trends to recommend potential integrations. Collaborate with IT teams to troubleshoot and refine AI tool implementations. Customize and refine AI-driven notifications and alerts for the President. Maintain Workspace: Organize and declutter physical office spaces. Streamline digital file storage for easy access. Implement systematic file naming and storage conventions. Regularly review and archive outdated materials. Success Markers Foundational (Baseline Performance): President's calendar, inbox, and logistics run smoothly with minimal disruption. President is consistently prepared for meetings, travel, and decisions. Personal and professional commitments are integrated seamlessly. President experiences reduced stress and increased focus. Transformational (Stretch Performance): The EA proactively anticipates Presidents and organizational needs. The President operates primarily in high-leverage areas due to EA foresight and management. Cross-functional projects are executed smoothly because of EA influence. The EA is recognized as a strategic partner, not just a support role. Qualifications Education Education normally acquired through completion of a Bachelor's degree in Business Administration, Communications, Management, or a related field. In lieu of a degree, we will consider an equivalent combination of education and directly related experience. Required Experience and Skills 6+ years of progressively responsible executive assistant experience, with 3+ years supporting a President/CEO or C-suite leader. Experience in a multi-site or manufacturing environment is preferred. Proven strength in complex calendar and travel management, meeting prep, expense management, and confidential correspondence. Excellent writing and presentation skills; able to draft clear emails, summaries, and decision briefs. High proficiency with Microsoft, virtual meeting tools, and project tracking. Demonstrated judgment, discretion, and relationship building with senior leaders and external partners. Characteristics Required Professional, respectful, and team-oriented. Discreet and trusted with sensitive information. Strategic thinker with strong judgment. Composed under pressure, unflappable, and resilient. Strong communicator, relationship-builder, and cultural ambassador. Fulfilled by enabling the President's and organization's success. This job description is intended to describe the general nature and level of work. It is not an exhaustive list of all duties, responsibilities, and qualifications. Salary Expectations: $85,000/yr.-$120,000/yr. Our Benefits We care about and invest in our employees. We are proud to offer a comprehensive benefits package designed to support their well-being and foster professional development. Here is a glimpse of what you can look forward to if you join our team. Competitive Benefits Package for employees and their dependents (Medical, Dental, Vision, Life, Disability) Incentive Plans 401(k) with employer contribution and match Employee Stock Purchase Plan with employer match Paid Time Off (Vacation and Sick Time) Paid Holidays Tuition Reimbursement Program Employee Assistance Program (EAP) Wellness Program Training and Career Progression Apogee and our brands are an Equal Opportunity Employer.

Kraus-Anderson offers an opportunity to make an immediate impact with an industry leader! Our Company For more than a century, Kraus-Anderson has been transforming the American landscape. Founded in 1897 and privately owned and managed by the Engelsma family for more than 70 years, KA is consistently ranked by Engineering News Record among the top 50 general contractors in the United States. Our base of operations in Minnesota is supplemented with regional offices, extending our capabilities coast to coast. We take a highly collaborative approach to our work. We work closely with owners, architects and the entire planning team well before ground is broken; providing cost analyses, scheduling information, and value engineering services to ensure that our client can make informed decisions leading to a timely finish of the highest quality and the best value. Summary The Executive Assistant (EA) to the Chief Executive Officer (CEO) provides high-level strategic, administrative, and operational support to enable the CEO to lead effectively across a complex, multi-entity organization. This role requires exceptional judgment, professionalism, and discretion, with the ability to anticipate needs, manage priorities, and represent the office of the CEO with poise. The EA serves as a trusted partner, connector, and integrator for the CEO, ensuring seamless coordination of priorities across construction, real estate, and insurance operations. Essential Duties and Responsibilities: Executive Support & Strategic Coordination Act as a strategic partner to the CEO by managing priorities, ensuring follow-through, and creating structure around decisions, commitments, and communications. Maintain the CEO's complex calendar with proactive attention to sequencing, deadlines, and shifting business needs. Prepare the CEO for all meetings by coordinating agendas, briefing materials, decks, background research, and talking points. Manage confidential information with a high level of discretion and act as a reliable sounding board on sensitive matters. Serve as a primary point of contact between the CEO and internal/external stakeholders, ensuring timely, professional communication. Board, Family Ownership, and Leadership Team Support Support board and ownership meetings including scheduling, agenda development, drafting minutes, and preparing consolidated materials. Coordinate closely with family members who participate in governance and strategic decision-making. Partner with executive leaders to gather updates, align on priorities, and ensure the CEO is well-positioned to make decisions. Operational & Project Management Drive cross-functional coordination on behalf of the CEO, ensuring projects and commitments remain on track. Track action items across construction, real estate, and insurance entities and follow up with leaders to ensure progress. Support preparation and follow-through for quarterly leadership meetings, annual planning, and strategic reviews. Assist with special projects including acquisition diligence, community and philanthropic initiatives, and key client or vendor relationships. Communications & Relationship Management Draft and edit emails, announcements, presentations, and executive communications on behalf of the CEO. Build strong, trusted relationships with employees across all levels and serve as an extension of the CEO's leadership presence. Manages the CEO's incoming email, telephonic and other correspondence and determines appropriate course of action, referral or response. Serve as a collaborative ambassador and informal leader within KA's administrative assistant community, fostering a culture of excellence, engagement, and shared best practices across the enterprise. Serve as a cultural ambassador and uphold KA's core values. Administrative Excellence Manage travel planning for the CEO across multiple entities and markets, including construction jobsite and office visits, real estate portfolio tours, and industry events. Process expense reports, invoices, and related documentation accurately and in a timely manner. Oversee record-keeping and maintain organized systems for contracts, documents, and communications. Anticipate needs and solve problems before they arise, creating order and efficiency. Event planning for the executives related to their business and/or teams (arranging for facilities, catering, preparing and executing communication, coordinating speakers, controlling event budget, etc.) Running errands outside of the office and attending meetings/events across the Twin Cities metro area and out of town as needed. Anticipate and coordinate personal logistics that enable the CEO to operate at peak effectiveness. Performs other duties as assigned. Knowledge, Skills and Abilities: Bachelor's degree preferred 7+ years of executive support experience, with preference for supporting a CEO, President, or equivalent senior leader. Experience in construction, real estate, insurance, or another operationally complex, family-owned business strongly preferred. Exceptional organizational skills with the ability to manage multiple priorities, deadlines, and confidential matters. Strong written and verbal communication skills, with the ability to draft high-quality materials for executive audiences with a focus on accuracy, attention to detail and data integrity, Advanced proficiency in Microsoft Office Suite, document management, and virtual collaboration tools. High emotional intelligence, professionalism, and sound judgment. Ability to work independently, take initiative, and anticipate needs. Comfortable navigating a fast-paced, often ambiguous environment and collaborating across diverse business units. Trusted confidant with unwavering discretion. Relationship-focused and able to build rapport at all levels. Highly proactive with a bias toward action and follow-through. Ability to work under pressure, shifting priorities and meet deadlines, while maintaining a positive attitude and providing exemplary customer service Ability to use time productively, maximize efficiency and meet challenging work goals Ability to maintain compliance with all company policies and procedures Ability to possess and maintain exceptional work ethic as well as uphold company values and demand the highest standard of conduct from self Other: Travel required up to 20% of the time Physical Demands: The physical demands described are representative of those that must be met by any employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Essential functions include items such as ability to: Clearly communicate information (both written and verbal) to colleagues and key stakeholders Stand and/or sit in a stationary position for extended periods of time; 50%+ Use a computer/laptop/iPad in open office environment with natural and/or florescent lighting Navigate between office building floors, and on occasion, attend off-site meetings Lift up to 25 lbs. unassisted Salary Range: $110,000 to $130,000 annually, plus discretionary incentive program. Pay is based on many factors including but not limited to education, skill, experience, training, certifications, and other business needs. Why KA? We offer a challenging, rewarding, and supportive environment where employees are positioned to make a positive impact on our business, our communities, and their own future. We believe in building leaders. KA offers a wide range of enrichment and professional growth opportunities through KA University and community service opportunities through our KA Has Heart Volunteer Program. KA offers full time employees (30+ hours) a significant Total Rewards package including: Medical insurance Plan Options Health Savings Accounts (HSA) Flex Spending Accounts (FSA) Wellness Program KA University Training and Development Fitness Center, KA corporate headquarters, Minneapolis 401(k) Plan Company sponsored Short Term and Long Term Disability Company sponsored Life/Accidental Death and Dismemberment Insurance Time Off including vacation, sick and holiday pay Workplace Flexibility Paid Parental Leave Paid Military Leave for Active Reserve Duty Part time/Transition Options Free Parking Along with our employer sponsored plans, we also offer an array of Voluntary Benefits and other perks. Make A Positive Impact Kraus-Anderson is an AA EOE including disability and vet employer

Why ThedaCare? Living A Life Inspired! Our new vision at ThedaCare is bold, ambitious, and ignited by a shared passion to provide outstanding care. We are inspired to reinvent health care by becoming a proactive partner in health, enriching the lives of all and creating value in everything we do. Each of us are called to take action in delivering higher standards of care, lower costs and a healthier future for our patients, our families, our communities and our world. At ThedaCare, our team members are empowered to be the catalyst of change through our values of compassion, excellence, leadership, innovation, and agility. A career means much more than excellent compensation and benefits. Our team members are supported by continued opportunities for learning and development, accessible and transparent leadership, and a commitment to work/life balance. If you're interested in joining a health care system that is changing the face of care and well-being in our community, we encourage you to explore a future with ThedaCare. Benefits, with a whole-person approach to wellness - * Lifestyle Engagement * e.g. health coaches, relaxation rooms, health focused apps (Wonder, Ripple), mental health support * Access & Affordability * e.g. minimal or zero copays, team member cost sharing premiums, daycare About ThedaCare! Summary : The Executive Assistant provides administrative support to the Executive Leadership Team (ELT) using organizational, relational, and computer skills. Supports leaders by prioritizing work, handling information requests, performing clerical functions, and anticipating the needs, and expectations of the Executive Leadership Team (ELT) in a confidential manner. Job Description: SCHEDULE: * Full time, benefit eligible * 40 hrs/week, regular business hours (i.e. 8:00am-4:30pm) * Onsite only position * Experience supporting Executive Level Leadership preferred. * Executive Assistant experience preferred. KEY ACCOUNTABILITIES: * Represents ThedaCare and the Executive Leadership Team (ELT) through professional demeanor, use of discretion and confidentiality, and exemplifying the values and behaviors at the highest level of professionalism. * Organizes and coordinates workloads for Executive Leadership Team (ELT) through effective calendar management. * Coordinates and plans details related to events and travel. * Coordinates communications for Executive Leadership Team (ELT) including taking calls, responding to e-mails, and interfacing with internal and external customers. Responds to complex scenarios and facilitates timely responses and decisions. * Produces and distributes presentations, minutes, agendas, and documents in an accurate and confidential manner. * Coordinates the ordering of office supplies, maintaining of office equipment, and approval of expenditures and items as directed by the Executive Leadership Team (ELT). * Organizes and maintains file systems to efficiently support the Executive Leadership Team (ELT). QUALIFICATIONS: * High School diploma or GED preferred • Must be 18 years of age • * Five years of administrative support experience including one year of support at the executive level preferred. PHYSICAL DEMANDS: * Ability to move freely (standing, stooping, walking, bending, pushing, and pulling) and lift up to a maximum of twenty-five (25) pounds without assistance * Job classification is not exposed to blood borne pathogens (blood or bodily fluids) while performing job duties WORK ENVIRONMENT: * Normally works in climate-controlled office environment * Frequent sitting with movement throughout office space * Use of computers throughout the workday * Frequent use of keyboard with repetitive motion of hands, wrists, and fingers Position requires compliance with department specific competencies. On site role in Neenah. Supporting ThedaCare Senior Leadership. Strong candidates need a strong sense of confidentiality, strong critical thinking and communication skills. Scheduled Weekly Hours: 40 Scheduled FTE: 1 Location: ThedaCare Corporate Office - Neenah,Wisconsin Overtime Exempt: No Worker Shift Details: Days

Who We Are At JonnyPops, our team is empowered to make an impact at work every day from producing high-quality, innovative frozen novelties to spreading kindness one pop at a time. We look for bright and ambitious individuals who seek out challenges, thrive in fast-paced and high-growth environments, align with our core values, and get fulfilment from seeing their work transform the world around them. Based in Elk River, MN, JonnyPops develops, manufactures, distributes, and markets frozen novelties. Retailers from coast to coast including Target, Costco, Publix, Kroger, Cub, along with thousands of regional and local grocers make JonnyPops part of their assortment. Growing from a dorm room start-up in 2012, JonnyPops mission is to make "A Better Pop for a Better World!" JonnyPops leads the frozen novelties space in innovation and uses simple ingredients with no artificial dyes. Every pop stick includes a kind deed, spreading kindness every day. Joining JonnyPops is an exciting opportunity to be part of high-growth brand and have a direct impact on the company's success. Join our team and help us make “A Better Pop, for a Better World!” Job Summary The Executive Assistant is a pivotal role responsible for managing the day-to-day administrative and personal needs of individuals on our executive team. This position ensures seamless coordination of schedules, communications, and tasks to support the executives in leading a fast-growing company. The role involves managing complex calendars, organizing travel arrangements, preparing high-level meeting materials, and acting as a liaison with internal and external stakeholders. This position requires a high degree of professionalism, confidentiality, and the ability to thrive in a dynamic and fast-paced environment while being able to anticipate needs and leading with creative problem solving. Essential Duties and Responsibilities Provide direct support to the C-Suite, assisting with all aspects of daily business tasks. Complete administrative tasks related to personal accounts and matters. Maintain confidentiality and handle sensitive information with discretion. Provide in-person support in Plymouth, MN daily, including office coordination and on-site logistics. Maintain awareness of industry trends, competitive developments, and relevant news related to key business contacts (social listening) to support executive communication. Document notes or drawings in PowerPoint, Word, or similar tools. Draft and edit documents, memos, and correspondence. Build strong relationships with internal teams and external partners. Assist in maintaining executive networks, including tracking stakeholders and relationship-building opportunities. Support the C-suite with operational coordination and priorities management. Manage multiple lines of incoming and outgoing communication, ensuring timely, accurate responses and prioritization. Facilitate meeting preparation, including agendas, pre-reads, and materials. Manage complex calendars, schedules, and shifting priorities. Coordinate domestic and international travel arrangements, itineraries, and logistics. Anticipate scheduling conflicts and resolve issues proactively. Provide administrative support for interdepartmental projects, events, and company initiatives. Track progress on strategic priorities and deliverables for the C-suite. Prepare executive briefings, summaries, and communications as needed. Food Safety Responsibilities Clearly reflect food safety and quality as part of the JP brand, when planning and executing projects, and while interacting with relevant external stakeholders. Minimum Qualifications Exceptional organizational skills, meticulous attention to detail, and outstanding communication abilities. Ability to multitask effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and project management tools (e.g., Asana). Maintain a professional appearance and demeanor at all times. Demonstrated commitment to confidentiality and discretion. Expected Pay Range Hired candidates may be eligible to receive additional compensation in the form on bonuses and/or commissions. $60,000-90,000 JonnyPops offers a competitive benefits package which includes the following: Medical/Health Insurance Dental Insurance Vision Insurance HSA FSA DCFSA Life & AD&D Insurance Short & Long Term Disability FTO/PTO EAP Programs Paid Holidays Employee Referral Program Sick & Safe Leave 401k Company Sponsored Meal Plan * Hired candidates may be eligible to receive additional compensation in the form of bonuses and/or commissions.

At Minnesota Cannabis Services, we're not just building businesses - we're building the people who make them great. Our team partners with leading operators across cultivation, manufacturing, distribution, and retail to deliver world-class expertise in legal, finance, analytics, marketing, HR, and technology. We're looking for professionals who take pride in their work, move with purpose, and thrive in fast-changing environments. The kind of people who hold themselves to high standards, think creatively, and find satisfaction in solving hard problems. When you join our team, you'll work alongside some of the most experienced leaders in the industry - professionals who share their knowledge freely and lead by example. You'll be challenged, supported, and trusted to take ownership of meaningful work that shapes the future of one of the fastest-growing industries in America. About the Opportunity This is not your typical administrative role. As the Executive Assistant to the COO of a rapidly growing multi-state cannabis operator, you'll gain hands-on experience in how real businesses are built, scaled, and led at the highest levels. You'll work side-by-side with a C-suite executive who values drive, precision, and initiative-offering direct mentorship in entrepreneurship, leadership, and business strategy. If you are an ambitious, competitive, and disciplined young professional looking for a fast track to executive-level exposure, this role represents an unparalleled opportunity to accelerate your career. You'll be embedded in daily operational decision-making and cross-departmental projects that shape the future of one of the nation's fastest-growing cannabis companies. Key Responsibilities Manage and prioritize the COO's calendar, meetings, and communications across multiple business units. Track and follow up on initiatives and directives with department heads and project teams. Support business development, negotiations, and strategic planning activities. Conduct data entry, research, and documentation for executive projects. Prepare reports, summaries, and presentations for internal and external stakeholders. Manage information flow and maintain alignment between the COO, Directors, and senior managers. Assist with project management, ensuring milestones and deliverables are achieved on time. Support in reviewing key operational metrics, financial summaries, and pipeline initiatives. Who You Are Highly ambitious and goal-driven; thrives in a fast-paced, high-expectation environment. Confident communicator-professional, persuasive, and capable of representing the COO in high-stakes interactions. Intellectually curious and hungry to learn about entrepreneurship, leadership, and business operations. Organized, efficient, and proactive in anticipating needs before they're stated. Values integrity, accountability, and results over rhetoric. Comfortable handling confidential information with absolute discretion. Qualifications Bachelor's degree in Business, Finance, Communications, or related field (or equivalent experience). 2+ years of professional experience in business administration, project coordination, or operations. Exceptional written and verbal communication skills. Proven ability to manage competing priorities and meet tight deadlines. Strong analytical, organizational, and follow-through abilities. High proficiency in Google Workspace and Microsoft Office; CRM or ATS experience a plus. Why Join Us At our company, competitiveness drives innovation and meritocracy fuels advancement. We reward results, not tenure, and empower those who take ownership and deliver. Working directly with the COO means daily exposure to decision-making at the highest level-offering insights into scaling multi-state operations, managing high-performing teams, and executing complex projects. If you've ever wanted to understand how great companies are built from the inside out-and you're willing to work hard, stay disciplined, and learn fast-this is where your professional foundation will be forged. How to Apply Submit your resume and a cover letter describing what drives you and why this opportunity excites you. At Minnesota Cannabis Services, we believe great teams are built on trust, initiative, and follow-through. We invest deeply in our people - providing mentorship, on-the-job training, and opportunities for advancement across multiple sectors of the cannabis industry. Here, you'll be part of a high-performing culture that values precision, reliability, and continuous improvement. Every project is a chance to grow your skills, strengthen your leadership, and contribute to something that matters. If you're driven, resourceful, and ready to make an impact, we want you on our team. Apply today and take the next step in your career with Minnesota Cannabis Services.