Executive assistant jobs in Edinburg, TX - 42 jobs

Improving America's infrastructure isn't for the weak. It takes grit, determination, and hard work to execute high impact projects. Michels Corporation engages 8,000 people and 18,000 pieces of heavy equipment in our insatiable drive to be the best. Our work improves lives. Find out how a career as an Executive Assistant can change yours. As an Executive Assistant, you will be responsible for performing advanced clerical duties with a solid understanding of the company's operations and simultaneously assist the Executive Management team. This position will write, proofread and distribute/mail correspondence, reports, and letters as requested by executive management. This role will also prepare agendas, attend meetings, take and transcribe minutes. Critical for success are the abilities to shift activities among multiple priorities, meet critical deadlines, possess stringent organizational skills, and maintain a high level of professionalism and confidentiality. Why Michels? * We are consistently ranked among the top 10% of Engineering News-Record's Top 400 Contractors * Our steady, strategic growth revolves around a commitment to quality * We are family owned and operated * We invest an average of $5,000 per employee on training each year * We reward hard work and dedication with limitless opportunities * We believe it is everyone's responsibility to promote safety, regardless of job titles. * We offer a comprehensive benefits program, including Health, Dental, Life, Flexible Spending Accounts, Health Savings Account, Short Term and Long-Term Disability Insurance, 401(k) plan, Legal Plan, and Identity Theft and Monitoring Plan. Depending on your positions and location you may participate in a different benefit plan. Why you? * You thrive in fast-paced environments under tight deadlines * You relish new challenges and evolving technology * You enjoy collaborating and communicating with your teammates * You like to know your efforts are noticed and appreciated * You are adaptable to varying expectations and requirements * You are organized and professional What it takes: * Associate's degree, 5+ years related experience and/or training, or equivalent combination * Proficient in Microsoft Office suite * High level of interpersonal skills to handle sensitive and confidential situations * Certified Administrative Professional (CAP) (desired) AA/EOE/M/W/Vet/Disability ***************************************************

Responsibilities Provides administrative support which includes scheduling, tracking, and report information. Provides clerical support which includes typing, answering calls, and opening mail. May schedule and prepare agenda for meetings and keep the minutes for meetings. May handle material of a confidential nature. Composes, types and files routine correspondence. Qualifications QUALIFICATIONS: 1. Three to four years secretarial experience, preferable in the hospital field in an administrative or executive office. 2. Must be knowledgeable of Microsoft Office products or similar computer software. 3. Verbal ability is needed to communicate with employees and guests of the hospital. 4. Knowledge of English grammar in order to type and proofread letters, minutes and reports. 5. Must type at least 60 words per minute. 6. Knowledge of shorthand or speed writing helpful in taking minutes. 7. Temperament must be versatile with a pleasing personality. 8. Must demonstrate commitment and adherence to STHS's Compliance Program and Code of Conduct through compliance with all policies and procedures, the Code of Conduct, attendance at required training and immediately reporting suspected compliance issue(s) to the Compliance Officer. EDUCATION / LICENSURE: 1. High School diploma, GED, or Higher Education required. 2. Prefer a minimum of two years college or specialized training from a business or secretarial school. EEO Statement All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws. We believe that diversity and inclusion among our teammates is critical to our success. Notice At UHS and all our subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates by matching skillset and experience with the best possible career path at UHS and our subsidiaries. We take pride in creating a highly efficient and best in class candidate experience. During the recruitment process, no recruiter or employee will request financial or personal information (Social Security Number, credit card or bank information, etc.) from you via email. The recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc. If you are suspicious of a job posting or job-related email mentioning UHS or its subsidiaries, let us know by contacting us at: ************************* or **************.

General Description Employee performs routine administrative support or technical program assistance work. Work involves disseminating information, maintaining filing systems, and performing internal administrative support work. Employee works under moderate supervision with limited latitude for the use of initiative and independent judgment and may train others. Examples of Work Performed Provides assistance answering phone calls, routing incoming calls, taking messages, greeting visitors, and directing them to the appropriate staff. Prepares, edits, and distributes correspondence, reports, forms, and documents. Maintains files and records. Performs data entry. Schedules and confirms appointments for clients, customers, or supervisors. Maintains scheduling and event calendars. Sets up and manages paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material. Assists in compiling statistical data and preparing various charts, graphs, and written summaries. Completes forms in accordance with company procedures. Orders and dispenses supplies. Prepares invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software. Arranges conference, meeting, or travel reservations for office personnel. May receive and review forms and applications for completeness of information. May interpret and explain rules, regulations, policies, and procedures. May review applications for agency services to ensure forms are filled out completely and accurately. Reads and analyzes incoming memos, submissions, and reports to determine their significance and plan their distribution. Composes, types, and distributes meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports. Conducts searches to find needed information, using such sources as the Internet. May supervise other clerical staff and provide training and orientation to new staff. Performs related work as assigned. Education and Experience Graduation from high school. One (1) year of experience in administrative support work. Certificates, Licenses and Registration: Must have a current valid Texas motor vehicle operator's license. Must be able to be insured by the County's insurance carrier. Knowledge, Skills and Abilities Knowledge of office practices and administrative procedures. Skill in the use of standard office equipment and software. Ability to implement administrative procedures. Ability to interpret rules, regulations, policies, and procedures. Ability to communicate effectively. Ability to train others. The County of Hidalgo offers a full range of employee benefit programs for eligible employees, retirees, and their families. For more information, please Click Here 01 Do you have a high school diploma or equivalent? * Yes * No 02 Do you have one (1) year of experience in administrative support work? * Yes * No Required Question Employer Hidalgo County Address 505 S. McColl Rd., Suite A Edinburg, Texas, 78539 Phone ************ Website *****************************

Job DescriptionAtDENSO TEN AMERICA Limited, we believe that our strength comes from our people. We provide a supportive and inclusive environment where ambition, teamwork, and personal growth are not just encouraged, but expected. Our commitment to continuous improvement drives us to invest in our employees' professional development and create opportunities for career advancement. If you are looking to join a team that values respect, collaboration, and innovationthis is the place for you. ADMINISTRATIVE COORDINATOR: Provides administrative and operational support to the Planning and Accounting departments by coordinating programs, activities, and processes to ensure efficiency and alignment with organizational goals. This position provides critical support for planning, accounting, and corporate coordination activities across all multiple locations of TNAM Minimum 3 years of corporate experience providing support in planning, accounting, administration, tracking, reporting, and project coordination (planning or financial background preferred). Proven experience in business objective development, KPI goal setting, and policy deployment. Bilingual fluency in English and Spanish (written and verbal) required. Strong analytical, organizational, and communication skills. Proficient in Microsoft Excel, PowerPoint, and reporting or data analysis tools. Skilled at presenting information clearly and effectively across multiple formats (written reports, presentations, visual materials, and schedules). Prior experience as a Management or Executive Assistant, collaborating with managers and executives across all organizational levels. International experience or exposure to diverse cultures and languages preferred. Strong business acumen, with advanced administrative experience in project management and coordination using multiple software tools. TDC: (McAllen, TX) TDC: Provide comprehensive administrative and analytical support for Planning and Accounting operations. Manage and track KPI (Key Performance Indicators) for TNMX. Oversee and update Annual Policy (Hoshin) progress and documentation for TNMX. Conduct frequent travel (23 times per week) to the TNMX plant in Reynosa, Mexico. Participate in business trips to other corporate locations (Novi, MI / Plano, TX / Torrance, CA). Provide comprehensive support for planning and accounting operations. TNAM/TNMX expense-related management (Budget formulation, result tracking, summarize, etc.) TNAM/TNMX Company-wide Annual Policy (Hoshin) development and execution TNAM/TNMX KPI (Key Performance Index) management Mexico (TNMX) visits as required. Business trips to other location (Novi, MI / McAllen, TX / Torrance, CA)

Posillico is Building for Generations. Posillico is a multi-disciplined and diversified construction company. Along with our Civil /foundation group, Posillico's business units include Wastewater Division, Environmental Division, Utilities Division, Drilling Division, Paving Division, Posillico Consulting LLC, Posillico Developmental LLC, and Posillico Materials, LLC. These companies give Posillico the unequalled, leveraged experience required to complete complex structural and geotechnical projects successfully in the Tri-State area. Posillico empowers a “people first, think safety” culture throughout our organization. This “people first” culture has helped to promote and maintain an excellent record of accomplishment. Posillico has an exceptional safety program coupled with proactive employees throughout its management and union staff. We offer all employees an excellent opportunity to be part of our developing business at Posillico, as we set the standards for excellence in the construction industry with our integrated solutions. Our company mission is to complete all our projects safely, on time, on target and on budget while having a positive impact in the community. Follow us at… Facebook Instagram LinkedIn Responsibilities POSITION SUMMARY: The Construction Compliance Administrator / Coordinator supports public-sector construction projects throughout the State of Texas by administering, tracking, and documenting required compliance activities. This position is responsible for completing the day-to-day compliance work across multiple owner agencies while operating under the guidance and oversight of senior compliance and project leadership. This role requires strong attention to detail, proficiency with compliance tracking systems and Excel, and the ability to coordinate effectively with internal teams, subcontractors, and vendors. All compliance submissions, regulatory interpretations, and communications with owner agencies are reviewed and approved by leadership prior to external presentation. RESPONSIBILITIES: Prompt Pay & Payment Tracking Administer and track prompt pay compliance activities in accordance with Texas statutes and owner-specific requirements Monitor invoice approval timelines and follow up with internal teams to support timely approvals and payments Enter, track, and maintain subcontractor and vendor payment data in DMS/B2G Now, LCPtracker, and other owner-required platforms Prepare prompt pay certification forms and supporting documentation for leadership review prior to submission Certified Payroll & Labor Compliance Collect, organize, and review certified payroll submissions from subcontractors and vendors for completeness and accuracy Track prevailing wage classifications and regional wage rate requirements and escalate discrepancies for leadership review Assist with preparation of wage rate request forms for new or missing labor classifications, subject to approval before submission Maintain logs confirming subcontractor payment information tied to certified payroll hours ROCIP & Insurance Compliance Track and log ROCIP labor hours based on certified payroll submissions Assist with ROCIP compliance reporting and documentation using Marsh/MWRAP, under supervision TxDOT OJT & Workforce Programs Support the setup and ongoing tracking of TxDOT On-the-Job Training (OJT) programs Maintain trainee logs, hours, and required documentation for leadership review MWDBE / HUB Compliance Track MWDBE/HUB participation, commitments, and payments Maintain required tracking logs and prepare reports for leadership review Identify potential participation gaps and escalate to leadership Data, Reporting & Documentation Maintain labor and wage rate data, including pay class tracking and basic analysis (averages, medians, modes) Prepare compliance logs, reports, and backup documentation for internal review, audits, and owner submissions Maintain organized, accurate, and audit-ready compliance files across assigned projects Coordination & Communication Coordinate internally with project teams to collect required compliance information Communicate routine compliance requests and follow-ups with subcontractors and vendors Escalate unclear requirements, inconsistencies, or potential compliance risks to leadership Follow established compliance procedures and support continuous process improvement Agencies & Programs Supported Texas Facilities Commission (TFC) U.S. Customs and Border Protection (CBP) Texas Department of Transportation (TxDOT) City of Austin City of Houston Houston Airport System (HAS) City of Laredo ROCIP Qualifications QUALIFICATIONS: Required: Experience supporting construction compliance or construction administration on Texas public-sector projects Familiarity with prompt pay tracking, certified payroll documentation, and MWDBE/HUB reporting Experience using LCPtracker, DMS/B2G Now, or similar compliance platforms Strong proficiency in Microsoft Excel High attention to detail and strong organizational skills Clear written and verbal communication skills Ability to work in a structured, process-driven environment with leadership oversight Preferred: Experience supporting multiple public owner agencies Prior experience assisting with audits or agency compliance reviews Familiarity with TxDOT or municipal compliance programs Reports to: Director of Project Controls Location - Texas Division: Houston, Austin, or Mission Equal Employment Opportunity Posillico Civil, Inc. is committed to maintaining a working environment that promotes teamwork and that is free of any and all forms of unlawful discrimination and harassment. Accordingly, all of its employment-related activities will be administered without regard to race, color, religion, sex, national origin, age, disability, veteran and military status, marital status, personal appearance, sexual orientation, family responsibilities, domestic violence victim status, matriculation, political affiliation, genetic information, predisposing genetic characteristics or other legally protected personal characteristic. #LI-Onsite Posillico Civil, Inc. together with its parent, subsidiaries, affiliates, partners and joint ventures (collectively “Posillico”) do not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Posillico or an employee of Posillico, by mail, electronically, or otherwise will be considered property of Posillico. Posillico will not pay a fee for any placement resulting from the receipt of an unsolicited resume. Posillico will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. As a condition for payment, an Agency shall have an agreement signed by an authorized Posillico representative. Verbal or written communications from any employee of Posillico shall not be considered binding obligations. All resumes whether unsolicited or solicited shall be the property of Posillico.

Required Experience Five (5) years of directly related experience, including two (2) years of supervisory experience.

Step into a pivotal role at a leading architectural, engineering, and consulting firm experiencing exciting growth. As an Administrative Assistant, you'll be the backbone of our operations-providing essential support that keeps our dynamic team moving forward. In this role, you'll handle a variety of responsibilities, including: * Creating and editing documents in Microsoft Office (Word, Excel, PowerPoint, Access) * Managing data entry and word processing tasks * Conducting internet research and maintaining organized filing systems * Serving as a friendly and professional back-up receptionist This fast-paced position is perfect for someone who thrives in a collaborative environment, is highly skilled in administrative software, and enjoys making a real impact every day. If you're detail-oriented, personable, and ready to grow with an award-winning firm, this is the perfect opportunity for you! Your Impact: * Actively involved in the day-to-day operations of the Partner in charge and leadership * Assist with set up and planning for client meetings and firmwide events * Reserve conference rooms and conference call lines and/or set up video conferences * Create meeting minutes and meeting agendas * Prepare letters, contracts and other communications * Schedule and coordinate meetings including reserving spaces for in-person events * Log and prepare client sponsorship requests and other check requests * Organize, coordinate and assist with activities involved in the preparation of proposals, presentations, and submittals * Act as a liaison with consultants, clients, printers and suppliers * Assists with special projects as needed * All other duties as assigned Here's What You'll Need: * 5+ years of administrative and/or professional office experience * Superior client focus and service mentality * Strong problem-solving and collaboration skills * Creativity, integrity, and initiative * Advanced computer skills in Microsoft Office Suite (Word, Excel, PowerPoint) * Proficiency in Adobe Acrobat Professional * Strong organizational skills * Excellent communication skills (verbal and written) * Strong attention to details, including proofreading * Ability to prioritize multiple projects and manage work accordingly Here's How You'll Stand Out: * Experience supporting C-level leadership * Experience in a professional services firm (architecture, engineering, law office, etc.) * Bachelor's degree The actual offered base salary for California locations will vary depending on factors such as individual qualifications, education, experience, skills, job-related knowledge, work location, and internal equity. We would not anticipate that the individual hired into this role will be at or near the top half of the range provided, but the decision will be dependent on the factors of each individual case. The compensation package may also include incentive compensation in the form of discretionary bonuses in addition to base salary and a full range of medical, financial, and other benefits. The salary range for this position is below. $44,000.00 - $66,000.00 PBK is an Equal Employment Opportunity employer. All qualified applicants can be considered for an opportunity without regard to sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, criminal history, or any other characteristic protected by law. Additionally, it is our policy to provide equal employment opportunity in all phases of employment in compliance with all applicable federal and state laws, rules, and regulations.

Job Description We are hiring immediately for a full time and part time ADMIN ASSISTANT position. Note: online applications accepted only. Schedule: Full time & part time; Monday - Friday & some weekends. More details upon interview. Requirement: Prior administrative computer experience is required. Pay Range: $15.00 per hour to $16.00 per hour. We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1493867. The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: *************************** Skg Application Deadline: applications are accepted ongoing until all openings are filled for this position. If an applicant is declined due to the position being filled, they may still be considered for future opportunities and are always welcome to reapply. Join our campus team where you are valued and empowered to make a difference. Enjoy competitive wages, benefits, and perks like Instapay through the One @Work app. Our careers are filled with purpose and encourage learning, growth, and meaningful impact. Apply today! Job Summary Summary: Responsible for clerical functions and administrative support of food service programs. Essential Duties and Responsibilities: Answer telephones and direct inquiries in a professional and client centric manner. Maintain confidential personnel files. Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices. Assist with staffing, including finding staff when employees call out on short notice. Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor. Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable. Enter weekly cash sales and meal counts using computer. Perform daily bank deposit reconciliation. Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing. Perform monthly vendor statement reconciliation. Prepare monthly state claim form for reimbursement. Assist in preparation of end of month financial reports. Attend in-service and/or safety meetings as required. Maintain clean and safe work environment; ability to perform job safely. Performs other duties as assigned. The Benefits We are always looking for ways to invest in our people both inside and outside of work to help them achieve their full potential. Both full-time and part-time associates are eligible for the following benefits: Opportunities for Training and Development Retirement Plan Associate Shopping Program Health and Wellness Programs Discount Marketplace Identity Theft Protection Pet Insurance Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program In addition, full-time positions also offer the following benefits to associates: Medical Dental Vision Life Insurance/AD Disability Insurance Commuter Benefits Employee Assistance Program Flexible Spending Accounts (FSAs) Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Maryland, Washington State, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. ********************************************************************************************** Because this position requires you to perform services in an educational facility, there may be periods when the Company does not require you to perform work (such as winter and summer breaks when food service needs decline or cease). Any such periods during which you do not perform work on the Company's behalf may be unpaid and deemed a temporary layoff. However, depending on business needs, you may be required to work year-round, potentially at a different location during break periods. Business needs may vary from year to year. Our Commitment to Diversity and Inclusion Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. Applications are accepted on an ongoing basis. Chartwells Higher Ed maintains a drug-free workplace.

The Academic Administrative Assistant-Campus is responsible for oversight of the administrative duties within the academic department and ensuring academic integrity within the guidelines of institutional, accreditation, state, and federal policy and regulation. The Academic Administrative Assistant-Campus works under the direct supervision of the Director-Education and works with the academic team, student files, and other academic support staff. Key Responsibilities Collect Proof of Education (POE) for online enrollments Determine any outstanding POEs and communicates issues timely with Director - Education Assist with Registrar-related support Assist with registration of students as necessary. Work with the Admissions team to ensure new students have a first term course schedule, complete with days and times Academic Administration/Record Keeping Assists with monitoring attendance, communicating with Director-Online Registrars as necessary to ensure compliance Assist in auditing student records to ensure documentation in file is complete and uploaded into lmage Now as necessary Evaluate Proof of Education for students in accordance to the POE Policy Assists with inputting of Transfer Credit on incoming students Assists Registrar-Online and Director-Online Registrars with other academic-related tasks as needed Experience Required Minimum Minimum of 1 years' experience in Education 1 years' work experience in project management 1 years' experience working in team-oriented, collaborative environment Excellent communication skills: Preferred Proven experience in multi-tasking Ability to think and react in a high-energy, fast paced environment Advanced experience with Excel, Sheets, Word, Docs and/or software tools. A willingness to roll up sleeves and get things done Knowledge, Skills, and Abilities Value-driven approach at all times Excellent written and oral communication skills Knowledge and application of core program/project management methods, techniques, and best practices. Excellent leadership, problem solving and analytical skills Knowledge and application of program/project management software and tracking tools Intermediate knowledge and application of MS Excel/Google Sheets Ability to rapidly adapt and respond to changes in environment and priorities Ability to elicit cooperation from senior management and other departments Excellent word processing, database management, and graphic skills Excellent interpersonal, organizational, and planning skills Ability to manage multiple projects simultaneously Ability to operate in a dynamic and flexible environment with confidence and poise Ability to extrapolate and analyze data for outcomes and decision making Collaborates effectively throughout the matrix organization toward the attainment of company objectives Demonstrates and models a strong sense of personal accountability for actions and attainment of company goals Champions innovation and positive change and adopts creative ways to solve problems Utilizes highly developed communication skills in alt respects Ancora Education is committed to creating a diverse and inclusive work environment. We are an equal opportunity employer that maintains a policy of nondiscrimination with respect to all employees and applicants for employment. All employment decisions are made without regard to individual's age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.

Job Title: Administrative Assistant Athletic Dept. Reports to: Director of Athletics Dept./School: Curriculum & Instruction Dept./School: Central Administration Office Pay Grade: 5 Clerical/Paraprofessional Employee District Primary Purpose: To assist and promote La Joya ISD in implementing a rigorous curriculum/instructional program that supports student success and achievement. Primary Purpose: To manage and coordinate the functions and operations of the office of Athletics and provide support and assistance to all departments and campuses in the district. Qualifications: Education/Certification: High School Diploma Experience/Knowledge: Two years of Post-Secondary schooling or graduation from recognized school of secretarial skills and five years job experience as a secretary. Considerable knowledge of principles of office management; Considerable knowledge of departmental rules, regulations, Procedures and functions; ability to work under pressure and meet constant deadlines. Proficient in use of office equipment, including word processor, computer, calculator and computer software programs. Skills in business-letter preparation and report-writing. Effective oral and written communication skills. Effective leadership skills. Exemplary interpersonal skills. Demonstrated commitment to professional growth. Major Responsibilities and Duties: * Prepare correspondence, forms, reports, manuals, and presentations for the director as needed. * Compile, maintain, and file all reports, records, and other documents as required. * Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorization. * Order and maintain inventory of office supplies and program * Monitor and process personnel time records including leave requests and reports and submit in accordance with district procedures. * Answer and respond to incoming calls, take reliable messages, and route to appropriate staff. * Maintain a schedule of appointments and make travel arrangements for department staff. * Keep current with athletic schedule and the ticketing software/ update games on software. * Keep current with game worker assignments for all games. * Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment. * Receive, sort, and distribute mail and other documents to department staff. * Maintain confidentiality of information. * Follow district safety protocols and emergency procedures. * Perform any other assignments as directed by the Program Executive Director. WORKING CONDITIONS: Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours; occasional districtwide travel Mental Demands: Work with frequent interruptions; maintain emotional control under stress POSITION WORKING DAYS: 226 Days

HOURLY RATE: $16.95 JOB OBJECTIVES: The Administrative Assistant III provides administrative services to ensure effective and efficient administrative operations of the Department of City Secretary and is responsible for processing open records requests for the entire City, in accordance with the Texas Public Information Act. Records requests are varied, high in volume, and can be complex and non-routine. Will be responsible for confidential information on a regular basis. Provides support services to the City Secretary, staff, and City Commission. This position is under the direct supervision of the City Secretary. ESSENTIAL JOB FUNCTIONS: Duties may include but are not limited to the following: Provides responses to requests for governmental records within the time period mandated by the Texas Public Information Act. Coordinates and processes Public Information Requests, to include City Attorney consultation and approval as warranted. Attend at minimum, one annual conference to keep abreast of vital registration policies and procedures to ensure compliance. Processes applications for new and renewed Texas Alcohol and Beverage licenses. Serve as backup to process all payments related to Public Information Requests, affidavits, TABC permits, facility reservations, and vital statistics in accordance with the standard operating procedures. Manages records associated with advisory boards and commissions, such as creating reports related to term expiration's and vacancies. Assists with the preparation and distribution of documents for City Commission meetings and other notices according to City procedures and applicable laws, as directed by the City Secretary and/or City Manager; prepares city agendas and meeting packets; prepares minutes shell; and conducts required website postings in compliance with the Open Meetings Act. May attend meetings as assigned, take minutes and transcribe minutes into final form as needed. Assists with the codification of City ordinances and required newspaper publications. Composes, reviews, and evaluates various documents, including correspondence, memorandums, ordinances, resolutions, proclamations, contracts, agreements, and oaths of office. Assists with municipal election preparations and responds to inquiries from the public regarding voter information. Records date stamp and distributes incoming and outgoing mail. Prepares travel and makes hotel reservations for the City Secretary, City Manager and City Commission. Transcribes, formats, inputs, edits, retrieves, copies, and transmits correspondence and documents and ensures accuracy. Assists in maintaining the department's budget accounts and balances. Responsible for maintaining and securing confidential information. Greets and provides proper customer service to all incoming calls and walk-ins. Assists in all city events. Provide assistance with risk management-related duties as needed. Provide support/cover the receptionist area as needed. Will perform other job-related duties as assigned. EQUIPMENT/MATERIALS: Capability to effectively use and operate various office related equipment such as, but not limited to, personal computer, calculator, copier, typewriter, shredder, scanner, and fax machine. WORKING CONDITIONS/PHYSICAL DEMANDS: Must be able to manage a number of projects at one time, and may be interrupted frequently to meet the needs and requests of members, residents, clients and contractors. May find the environment to be busy, noisy and will need excellent organizational, communication, time, and stress management skills to complete the required tasks. May need to work irregular hours or shifts and some occasional travel may be required. There is little or no hazard to health or body in standard conditions with adequate lighting, heating, and ventilation. There is little or no physical effort, requiring little movement and infrequent lifting greater than 5-15 lbs. EDUCATION/SKILLS REQUIRED: Requires a High School diploma with two (2) years of college or training in public administration or related field. Must be bilingual and proficient in MSWord, Excel, PowerPoint, Internet, and Microsoft Outlook. Must have excellent verbal, written, interpersonal and listening skills. Must maintain confidentiality of records and other legal matters. Must be able to organize work independently on multiple assigned tasks/projects, complete assignments with specified deadlines. Ability to use judgment and initiative: to establish and maintain effective working relationships with employees, elected officials, and the public. Must have excellent grammar, writing, communication and organizational skills and be able to accurately type a minimum of 50 wpm. Must possess a valid Texas Driver's License with a satisfactory driving record. Preferred Qualification: Bilingual (English and Spanish) and Associate's Degree in public administration, or related field.

Administrative Assistant/Receptionist coordinates the patient flow - greets patients, ensures that they are registered and have completed new patient packets. Ensures that all pertinent documents are scanned as required by the facility. Verifies insurance coverage. Sets appointments, collects copays and balances. Optimizes patients' satisfaction. Keeps patient appointments on schedule by notifying provider of patient's arrival. Comforts patients by anticipating patients' anxieties; answering patients' questions; maintaining the reception area in a clean, organized manner at all times. Maintains patient accounts by obtaining, recording, and updating personal and financial information. Obtains revenue by recording and updating financial information; recording and collecting patient charges. Helps patients in distress by responding to emergencies. Protects patients' rights by maintaining confidentiality of personal and financial information. Maintains operations by following policies and procedures; reporting needed changes. Must handle a multitude of duties at the same time. At all times, employee is responsible for: 1. Protecting the physician's license; 2. Maintaining confidential any and all information accessible while performing job duties; 3. Staying in compliance with Medicare, Medicaid, OSHA, HIPAA, OIG, and any other legal and/or contractual obligations. Duties of the Job: · Greets patients using great customer service skills. · Ensures that patients are registered and have completed new patient packet. Verifies demographic information when patient presents. · Schedules/Reschedules appointments for clients/physicians using Medinformatix Software. · Verifies insurance coverage, preauthorizations, deductibles, referral information, etc. · Collects copays and balances. Ensures that receipts are properly distributed as required. · Ensures that all pertinent documents are scanned appropriately. · Sets appointments. · Anticipates patient needs and comforts them by providing updated information. · Maintains patient accounts by ensuring that all demographics and insurance(s) are current and accurate. · Maintains patient confidentiality. · Ensures that all end of day reports are completed accurately. · Ensures that deposits are submitted daily as required. · Ensures that Petty Cash is accurate on a daily basis. · Ensures that adequate change is available at all times. · Other duties as assigned.

Job Scope Join our team as an Administrative Assistant, where your organizational skills and attention to detail will be instrumental in supporting the smooth functioning of our office. As an Administrative Assistant, you will play a crucial role in managing day-to-day administrative tasks, facilitating effective communication and contributing to the overall efficiency of our workplace. This position is an excellent opportunity for an organized and proactive individual who thrives in a dynamic and collaborative environment. Responsibilities: Maintain a well-organized and tidy office environment, including ordering and managing supplies. Coordinate office logistics and ensure equipment is in working order. Serve as the first point of contact for visitors, clients, and employees. Client management: Answering phones, directing calls, and sending emails on behalf of employees and managers. Manage and coordinate schedules, appointments, and meetings for team members. Arrange travel plans and accommodations as needed. Create, format, and edit documents, presentations, and reports. Assist with the preparation and distribution of internal and external communications. Perform accurate data entry into various systems and databases. Maintain organized and up-to-date records, files, and documentation. Arrange and prepare materials for meetings, including taking and distributing meeting minutes. Coordinate logistical details for internal and external meetings. Provide general administrative support to team members and managers. Assist in special projects and tasks as assigned. Coordinate travel arrangements, including booking flights, hotels, and transportation. Issue Purchase orders, receiving invoices, closing - processing invoices for accounts payable-accounts receivable. Prepare travel itineraries and ensure travel compliance. Assist in the preparation and submission of expense reports. Ensure accuracy and compliance with company policies. Coordinate visitor access and manage logistics for events and conferences. Assist in planning and executing company events. Clerical duties: Typing, photocopying, printing, scanning, and assisting in processing work orders. Correspondence: Producing and distributing memos, letters, faxes, and forms. General Reports: Open purchase orders reports - billing reports etc. Update the Accounts receivable dashboard. In-house branch HR duties, onboarding, and other duties as assigned. Qualifications Requirements Proven experience as an administrative assistant or in a similar role. High school diploma or equivalent; additional education or certification in office administration is a plus. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and multitasking abilities. Excellent written and verbal communication skills. Comfortable learning and using new software and office equipment. Ability to handle sensitive information with confidentiality and professionalism. Experience in lighting and electrical a plus As an EEO/Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Title: 560 - Administrative Specialist Department: General Admin The Administrative Specialist will assist in Multimodal-Transportation service tasks by providing a high level of customer support, administrative and fiscal support. The Administrative Specialist is responsible for document preparation, data entry, assisting with special projects, scheduling meetings and travel arrangements, responding to public requests and inquiries, handling purchase orders and invoices, maintaining files and inventory, ensuring efficient and effective operation of services that are provided for the public and customers. Speak English and Spanish fluently. This position works under general supervision under the Administrative Supervisor. Competencies • Safety Acumen • Self-Leadership • Customer Service • Communication • Self-Awareness • Flexible • Critical Thinking • Trust • Responsible • Ethical Key Functions/Knowledge/Skills • Reads, interprets and follows procedures as necessary. • Possesses the ability to manage time efficiently to accomplish goals and tasks. • Must be customer service oriented, have a customer friendly attitude and professional appearance at all times. • Maintains professionalism and technical knowledge. • Works effectively under pressure and stringent schedules and produces accurate and satisfactory results. • Capable of working with management, internal department, other departments and staff to maintain a positive image of the division and services. • Responds to questions from management, clients and public in a proficient manner. • Responsible for learning bus schedules and routes. • Communicates effectively at all levels, both orally and in writing. • Possesses genuine interest in training and leadership of team members. • Creates, revises, and edits correspondence and documents such as memos, letters, invoices, reports and/ or agendas. • Prepares and processes invoices, receipts invoices against purchase order costs and quantities to reflect actual delivery status of items. • Performs and supervises general office activities, i.e., greeting visitors warmly, data entry, filing, photocopying, faxing, scanning, processing outgoing and incoming mail, and distributing messages to team members. • Performs accounting functions such as balancing receipts and ledgers. • Responsible for cash handling transactions and accountability. • Performs human resources functions such as payroll preparation. • Responsible for reservation of Community Room events. • Order supplies and maintains departmental inventory. • Answers and redirects phone calls. • Assists with special projects. • Maintains and updates filing systems. • Records and keeps inventory ledgers up to date. • Performs data entry functions. • Monitors Parking Garage Surveillance Cameras and assists with exiting gate issues for customers and coordinates with Maintenance Coordinator or Crew Leaders. • Prepares and reconciles fuel reports. • Counts daily bus fare revenue for deposits and ensures vault equipment is properly maintained. • Assists in ADA eligibility process, including site visits, application review, applicant interviews, eligibility certification, file management and appeals process. • Works with taxi companies to ensure ordinance requirements are observed. Must be familiar with city ordinances and conscious of changes to ordinances. • Works a flexible work schedule to include weekends. • Performs related tasks as assigned. Minimum Education & Experience High school graduation or GED plus two years of experience. Knowledge in computer software and customer service preferred. Special Certifications & Licenses Valid Texas Driver's License. Independence & Judgement Average judgment; must recognize and resolve problems such as bad grammar, type of procedure to apply, where to refer call or correspondence without specified destination, whether there is a problem/malfunction with a piece of office equipment that needs attention, etc.; may involve freedom in selection of work methods among approved routines, setting of priorities, or sequencing of tasks within established schedules. Initiative & Ingenuity Greater level of knowledge when applying guidelines and interpretation of available options to non-standard situations; division goals drive priorities. Supervisory & Responsibility Does not supervise. Financial Responsibility Prepares payroll; reconciles bank accounts. Level & Frequency of Outside Contact Direct contact may be infrequent but may require considerable tact and courtesy when it does occur. Physical Demands Office job with little or occasional light physical effort, may require brief periods of muscular exertion, such as standing, lifting, moving, pulling, pushing, etc. Ability to exert up to 20lbs. of force occasionally to move objects. Responsibility for Equipment & Property Responsible for use of equipment/property such as office equipment, supplies, etc., which are used in office. Working Conditions Office job, no adverse conditions. Other Requirements The City of Brownsville requires all employees to successfully pass a Drug & Alcohol and a physical examination and a Background Check. ADA Requirements The City of Brownsville is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations. Benefits The City of Brownsville offers a comprehensive benefits package designed to support its employees' well-being and future. Employees participate in a robust retirement plan through the Texas Municipal Retirement System (TMRS) City to Employee Matching Ratio 2:1, with eligibility for retirement after 5 years of service at age 60 or 20 years of service at any age. The City provides exceptional health benefits, including medical, dental, and life insurance plans for employees and their families, along with vision coverage for employees enrolled in health insurance through MetLife. Employees and their dependents can also access care at Frontier Clinic at no cost when covered by the City's health plan. Additionally, pet insurance is available as a voluntary benefit. Employees have access to deferred compensation plans through Equitable and supplemental insurance options from AFLAC and Colonial Life. Full-time employees accrue 10 sick days and 15 vacation days annually. The City offers parental leave concurrent with FMLA for eligible employees, longevity pay, and 100% tuition assistance up to $5,000 annually. Furthermore, Brownsville observes 14 holidays per year, plus two floating holidays, giving employees a balanced and rewarding work-life experience. Starting in fiscal year 2025, employees will have access to flexible scheduling options as part of our commitment to work-life balance. EEOC Statements The City of Brownsville does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers . If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post. Job Description AIP is looking for a Food Service Secretary to work in Brownsville, TX. The Food Service Secretary plays a vital role in supporting the food service department by handling clerical tasks, including drafting and editing correspondence, scheduling appointments, maintaining files, and answering phones. Additionally, they assist with purchasing and billing processes, ensure the accuracy and organization of records, and maintains overall office efficiency. To join our team of outstanding professionals, apply today! Responsibilities Maintain all daily food service documentation including but not limited to meal count records, production sheets, cleaning schedules, and temperature logs. Assist with preparing and processing billing reports, invoices and P-Card (Purchasing Card) receipt reconciliation. Track and reconcile food service expenses for monthly and quarterly financial reporting. Organize and maintain accurate records for audits, inspections, certifications and compliance tracking. Verify the accuracy of timekeeping records to ensure that break periods are properly documented and promptly submit pay records for processing. Provide support in revising menus and recipe cards. Keep muster notes organized and up to date to ensure seamless communication during pass down. Handle assigned internal and external communications, such as emails, memos and phone calls. Coordinate and monitor staff and detainee worker training sessions and certification compliance. Support inventory tracking and assist in supply orders. Attend staff meetings, document meeting minutes, and share departmental updates. Uphold confidentiality and adhere to professional standards when managing sensitive information. Perform additional duties as assigned by the food service administrator or assistant food service manager. Core Competencies: Commitment to Excellence - Identifies what needs to be accomplished and takes action to achieve a standard of excellence beyond job expectations. Corporate Values - Understands, embraces, and integrates AKIMA corporate values into everyday duties and responsibilities. Customer Service - Identifies and responds to current and future needs by providing excellent service to internal and external customers. Safety and Security - Promotes a safe work environment for co-workers and customers. Teamwork - Resourceful team player that builds, strengthens, and maintains collaborative relationships with others inside or outside the organization. Certificates/Security Clearances/Other Working environment: The majority of the work is performed in an indoor industrial kitchen in a detention facility often working side by side with detainee workers. Essential Job Functions and Physical Demands: The position is required to work most hours in an indoor detention facility environment, standing and walking most of the time, while maintaining a degree of physical fitness to respond quickly to changes in work demands, emerging situations and emergencies. At a minimum, the Food Service Worker must be able to perform the following physical activities with or without a reasonable accommodation: Stand for 4 or more hours between breaks. Walk, talk, hear, taste, smell, and feel. Use fine motor skills (ability to make movements using the small muscles in hands and wrists). Use close vision, distance vision, and color vision. Reach with hands and arms. Work safely on uneven and/or slippery surfaces. Occasionally climb or balance; and stoop, kneel, crouch, or crawl. Regularly lift and/or move up to 30 pounds; and occasionally lift and/or move up to 50 pounds. Provide CPR and first aid to others. Additional Qualifications/Responsibilities Education/Experience: A high school diploma or GED is required with additional education or training in business office administration preferred. Possess a State of Texas Food Handlers Permit. Ability to become First Aid, CPR and AED certified with initial training and maintain certification. Two or more years of administrative experience, ideally in food service or detention settings. Ability to become First Aid, CPR and AED certified with initial training and maintain certification. Required Qualifications: Must be a U.S. citizen or hold lawful permanent residency status, having resided in the United States for the past five years. Successfully pass a criminal background and consumer credit check (with no criminal record). Secure and maintain DHS/ICE government clearance. Pass pre-employment physical and drug screenings, along with annual physicals and random drug tests. Hold a valid state driver's license. Demonstrate sound judgment, courage, alertness, a calm disposition, and reliable performance in fulfilling responsibilities. Maintain composure and self-control under stressful situations, such as during emergencies involving fires, explosions, disruptions, or evacuations. Must always exhibit a professional appearance and a calm demeanor at all times. Display a high level of integrity, accountability, and discretion in handling sensitive matters. Must currently reside and maintain residency within the continental United States. Knowledge of purchasing processes, invoicing, and financial reconciliation. Showcase strong organizational, time management, and communication skills. Proficiency in Microsoft Office Suite (particularly Excel and Word), with familiarity in inventory or procurement systems being an advantage. Capability of following and understanding written and verbal communication, policies and procedures. Possess a high degree of integrity, accountability and the ability to adhere to DHS ICE standards. Demonstrate the ability to work with a diverse population of people, including different cultures with different values and lifestyles, with a cross-cultural perspective. Qualifications Must be a U.S. citizen or hold lawful permanent residency status, having resided in the United States for the past five years. Successfully pass a criminal background and consumer credit check (with no criminal record). Secure and maintain DHS/ICE government clearance. Pass pre-employment physical and drug screenings, along with annual physicals and random drug tests. Hold a valid state driver's license. Demonstrate sound judgment, courage, alertness, a calm disposition, and reliable performance in fulfilling responsibilities. Maintain composure and self-control under stressful situations, such as during emergencies involving fires, explosions, disruptions, or evacuations. Must always exhibit a professional appearance and a calm demeanor at all times. Display a high level of integrity, accountability, and discretion in handling sensitive matters. Must currently reside and maintain residency within the continental United States. Knowledge of purchasing processes, invoicing, and financial reconciliation. Showcase strong organizational, time management, and communication skills. Proficiency in Microsoft Office Suite (particularly Excel and Word), with familiarity in inventory or procurement systems being an advantage. Capability of following and understanding written and verbal communication, policies and procedures. Possess a high degree of integrity, accountability and the ability to adhere to DHS ICE standards. Demonstrate the ability to work with a diverse population of people, including different cultures with different values and lifestyles, with a cross-cultural perspective.

IBC Bank successes are the result of an aggressive and innovative attitude. The Bank's "We Do More" philosophy reflects its dedication to the growth and success of its employees, customers and communities. IBC bank hires talented, creative and dedicated individuals to help our business succeed. We are a company that values leadership, community engagement and relationship building that leads to a culture of excellence. We are currently seeking to fill positions across all business segments. IBC's focus is to be customer centric and strive to provide excellent customer experience. Time Type: Full time This is an in-office position. Department: 202 Credit Administration Job Summary: The Administrative Assistant provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff. : ESSENTIAL JOB FUNCTIONS The statements on this job description are intended to describe the general nature of level of work being performed by incumbents. They are not an exhaustive list of all responsibilities, duties, and skills required by all incumbents. Create, maintain, and enter information into databases. Prepare invoices, reports, memos, letters, and other documents Coordinate and direct office services, such as records, departmental account reconciliations, personnel issues, and housekeeping, to aid executives. Answer phone calls and direct calls to appropriate parties or take messages. Prepare responses to correspondence containing routine inquiries. Open, sort, and distribute incoming correspondence, including faxes and email. Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings. Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, etc. Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions. Manage and maintain department and executives' schedules. Other duties as assigned SKILLS Effective English verbal and written communication skills Computer literate and have working knowledge of Microsoft Office Good customer service, active listening, and critical thinking to actively look for ways to help people Ability to meet performance standards and deadlines Able to concentrate and focus on detail Bilingual is preferred EDUCATION & KNOWLEDGE High School Diploma or GED Prior office work experience, minimum of one year.

AIP is looking for a Food Service Secretary to work in Brownsville, TX. The Food Service Secretary plays a vital role in supporting the food service department by handling clerical tasks, including drafting and editing correspondence, scheduling appointments, maintaining files, and answering phones. Additionally, they assist with purchasing and billing processes, ensure the accuracy and organization of records, and maintains overall office efficiency. To join our team of outstanding professionals, apply today! Responsibilities + Maintain all daily food service documentation including but not limited to meal count records, production sheets, cleaning schedules, and temperature logs. + Assist with preparing and processing billing reports, invoices and P-Card (Purchasing Card) receipt reconciliation. + Track and reconcile food service expenses for monthly and quarterly financial reporting. + Organize and maintain accurate records for audits, inspections, certifications and compliance tracking. + Verify the accuracy of timekeeping records to ensure that break periods are properly documented and promptly submit pay records for processing. + Provide support in revising menus and recipe cards. + Keep muster notes organized and up to date to ensure seamless communication during pass down. + Handle assigned internal and external communications, such as emails, memos and phone calls. + Coordinate and monitor staff and detainee worker training sessions and certification compliance. + Support inventory tracking and assist in supply orders. + Attend staff meetings, document meeting minutes, and share departmental updates. + Uphold confidentiality and adhere to professional standards when managing sensitive information. + Perform additional duties as assigned by the food service administrator or assistant food service manager. Core Competencies: + Commitment to Excellence - Identifies what needs to be accomplished and takes action to achieve a standard of excellence beyond job expectations. + Corporate Values - Understands, embraces, and integrates AKIMA corporate values into everyday duties and responsibilities. + Customer Service - Identifies and responds to current and future needs by providing excellent service to internal and external customers. + Safety and Security - Promotes a safe work environment for co-workers and customers. + Teamwork - Resourceful team player that builds, strengthens, and maintains collaborative relationships with others inside or outside the organization. Education/Experience: + A high school diploma or GED is required with additional education or training in business office administration preferred. + Possess a State of Texas Food Handlers Permit. + Ability to become First Aid, CPR and AED certified with initial training and maintain certification. + Two or more years of administrative experience, ideally in food service or detention settings. + Ability to become First Aid, CPR and AED certified with initial training and maintain certification. Required Qualifications: + Must be a U.S. citizen or hold lawful permanent residency status, having resided in the United States for the past five years. + Successfully pass a criminal background and consumer credit check (with no criminal record). + Secure and maintain DHS/ICE government clearance. + Pass pre-employment physical and drug screenings, along with annual physicals and random drug tests. + Hold a valid state driver's license. + Demonstrate sound judgment, courage, alertness, a calm disposition, and reliable performance in fulfilling responsibilities. + Maintain composure and self-control under stressful situations, such as during emergencies involving fires, explosions, disruptions, or evacuations. + Must always exhibit a professional appearance and a calm demeanor at all times. + Display a high level of integrity, accountability, and discretion in handling sensitive matters. + Must currently reside and maintain residency within the continental United States. + Knowledge of purchasing processes, invoicing, and financial reconciliation. + Showcase strong organizational, time management, and communication skills. + Proficiency in Microsoft Office Suite (particularly Excel and Word), with familiarity in inventory or procurement systems being an advantage. + Capability of following and understanding written and verbal communication, policies and procedures. + Possess a high degree of integrity, accountability and the ability to adhere to DHS ICE standards. + Demonstrate the ability to work with a diverse population of people, including different cultures with different values and lifestyles, with a cross-cultural perspective. Qualifications + Must be a U.S. citizen or hold lawful permanent residency status, having resided in the United States for the past five years. + Successfully pass a criminal background and consumer credit check (with no criminal record). + Secure and maintain DHS/ICE government clearance. + Pass pre-employment physical and drug screenings, along with annual physicals and random drug tests. + Hold a valid state driver's license. + Demonstrate sound judgment, courage, alertness, a calm disposition, and reliable performance in fulfilling responsibilities. + Maintain composure and self-control under stressful situations, such as during emergencies involving fires, explosions, disruptions, or evacuations. + Must always exhibit a professional appearance and a calm demeanor at all times. + Display a high level of integrity, accountability, and discretion in handling sensitive matters. + Must currently reside and maintain residency within the continental United States. + Knowledge of purchasing processes, invoicing, and financial reconciliation. + Showcase strong organizational, time management, and communication skills. + Proficiency in Microsoft Office Suite (particularly Excel and Word), with familiarity in inventory or procurement systems being an advantage. + Capability of following and understanding written and verbal communication, policies and procedures. + Possess a high degree of integrity, accountability and the ability to adhere to DHS ICE standards. + Demonstrate the ability to work with a diverse population of people, including different cultures with different values and lifestyles, with a cross-cultural perspective. Working environment: + The majority of the work is performed in an indoor industrial kitchen in a detention facility often working side by side with detainee workers. Essential Job Functions and Physical Demands: + The position is required to work most hours in an indoor detention facility environment, standing and walking most of the time, while maintaining a degree of physical fitness to respond quickly to changes in work demands, emerging situations and emergencies. At a minimum, the Food Service Worker must be able to perform the following physical activities with or without a reasonable accommodation: + Stand for 4 or more hours between breaks. + Walk, talk, hear, taste, smell, and feel. + Use fine motor skills (ability to make movements using the small muscles in hands and wrists). + Use close vision, distance vision, and color vision. + Reach with hands and arms. + Work safely on uneven and/or slippery surfaces. + Occasionally climb or balance; and stoop, kneel, crouch, or crawl. + Regularly lift and/or move up to 30 pounds; and occasionally lift and/or move up to 50 pounds. + Provide CPR and first aid to others. Job ID 2025-20854 Work Type On-Site Company Description Work Where it Matters Akima Infrastructure Protection (AIP), an Akima company, is not just another federal management operations contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska. At AIP, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States. For our shareholders , AIP provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years. For our government customers , AIP delivers the trained personnel, equipment, and processes to safeguard federal assets and provides protective services and detention management operations for critical mission requirements. As an AIP employee , you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options. We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. If you are an individual with a disability, or have known limitations related to pregnancy, childbirth, or related medical conditions, and would like to request a reasonable accommodation for any part of the employment process, please contact us at ******************** or ************ (information about job applications status is not available at this contact information).

City of Edinburg in Edinburg, TX is actively seeking a dedicated Administrative Specialist to perform entry-level to routine (journey-level) administrative support work. Are you seeking engaging work? Do you wish to advance your career in clerical work? Does working for a rapidly growing city sound appealing to you? If so, please continue reading! The Administrative Specialist position earns competitive pay of $ 15.05/hr. We provide great benefits and perks, including paid holidays, paid time off (PTO), life & ADD insurance, a retirement plan with a 7% employee contribution and a city match of 2 to 1, 100%-paid medical and 100%-paid dental with optional dependent coverage, workers compensation, and Family and Medical Leave Act (FMLA). Additionally, we offer our employees an employee assistance program (EAP), a healthy lifestyle program, and access to Active Edinburg fitness centers. If this sounds like the right opportunity to work hand and hand with the city, apply to join our team today! ABOUT CITY OF EDINBURG Edinburg is the fastest growing city in the Rio Grande Valley, with a 23% growth rate since 2010, and is among the top five fastest-growing cities in the state. It has been recognized as an all-American city three times by the National Civic League, placing it among a handful of outstanding communities in the nation. Our wonderful city has exceptional entertainment, arts & culture, recreation, and education, which makes it a great place to work. Our employees share our dedication to the city, which is why we like to show them our appreciation for their commitment. We do this by providing competitive compensation, exceptional PTO opportunities, and other great benefits to help them lead healthy, productive lives. We care about people, and that includes both our residents and employees! A DAY IN THE LIFE OF AN ADMINISTRATIVE SPECIALIST As an Administrative Specialist, you spend your day providing administrative support and assistance to the assigned department and, in some cases, other personnel. Your work typically is responsible for compiling and tabulating data, checking documents for accuracy, transporting documents, and maintaining files. Your job is essential to the city, and you as you prepare and distribute information concerning programs and services to City Council, City Manager, Department Heads, and employees. You are constantly on your toes and ready for any new and unexpected challenges that may arise in the city. This can include assisting in preparing, editing, and distributing correspondence, reports, and forms. When you are not out in the city, you generally assist in managing and maintaining schedules and travel arrangements for managers and directors. You also ensure to provide assistance with general office duties such as filing, answering and routing phone calls, routing mail, and ordering and maintaining office supplies. You enjoy being helpful and have no problem providing assistance and support to other divisions within the department as needed. The city needs someone like you with skills in office support and you finding genuine enjoyment in what you do! QUALIFICATIONS FOR AN ADMINISTRATIVE SPECIALIST * Required Education: High school diploma, GED or equivalency * Education Preference: Community college, vocational, business, technical, or correspondence school certificates are likely sources. * Required Experience: Requires one (1) year of experience in administrative, budgetary, and clerical functions. * Experience Preference: Two (2) years' in related fields. * Must have a current valid class "C" driver's license from the Texas Department of Public Safety. * Bilingual English/ Spanish Preferred. Are you someone who prefers administrative work? Do you have excellent oral and written communication skills? Are you attentive to detail? Do you enjoy working as part of a team? Is dependability one of your strengths? If yes, you might just be perfect for this Administrative Specialist job! READY TO JOIN OUR TEAM? If you feel that you have the right skills in general office procedures and policies, as well as general office equipment and computers to succeed as our Administrative Specialist, apply now using our mobile-friendly application. Location: 78541 Applicants will be subject to a complete background investigation. Incomplete, inaccurate and/or failure to report information will cause the applicant rejection from consideration. Applicants must also take and pass a pre-employment drug test administered by the City of Edinburg at the City's expense.

Administrative Assistant/Receptionist coordinates the patient flow - greets patients, ensures that they are registered and have completed new patient packets. Ensures that all pertinent documents are scanned as required by the facility. Verifies insurance coverage. Sets appointments, collects copays and balances. Optimizes patients' satisfaction. Keeps patient appointments on schedule by notifying provider of patient's arrival. Comforts patients by anticipating patients' anxieties; answering patients' questions; maintaining the reception area in a clean, organized manner at all times. Maintains patient accounts by obtaining, recording, and updating personal and financial information. Obtains revenue by recording and updating financial information; recording and collecting patient charges. Helps patients in distress by responding to emergencies. Protects patients' rights by maintaining confidentiality of personal and financial information. Maintains operations by following policies and procedures; reporting needed changes. Must handle a multitude of duties at the same time.