Executive assistant jobs in Elkhart, IN

Reports to a Vice President. Responsible for providing general administrative assistance including scheduling meetings, taking minutes, coordinating travel arrangements, greeting visitors, responding to telephone calls, preparing communications and detailed reports and completing special projects. Position requires initiative, independent judgment, and the ability to interact effectively with personnel at all levels of the organization, community business leaders, and members of the general public. MISSION, VALUES and SERVICE GOALS * MISSION: We deliver outstanding care, inspire health, and connect with heart. * VALUES: Trust. Respect. Integrity. Compassion. * SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team. Office/Department Duties * Performs secretarial duties and provides support for the executive office. * Completely and accurately types correspondence and documents within requested deadlines. * Proofreads documents to ensure correct spelling, grammar, and format. * Records minutes for miscellaneous department meetings. * Answers all calls in courteous and helpful manner. * Takes complete and accurate messages and relays to appropriate personnel. * Coordinates and manages the calendar for an Executive Leader. * Directs visitors to proper location. * Responds to requests for information and answers general questions regarding policies and procedures or other department matters as appropriate. * Interacts with patients, visitors, employees, Board Members, physicians, and outside agencies in a professional manner. * Orders office supplies and floor stock for Administration. * Responsible for credit card maintenance and reconciliation for Executive Leader. * Prepare and distribute Administration Nursing Call Schedule. * Complete and process travel reimbursement for Executive Leader. * Code invoices in P2P for Administration. * Approve classroom and conference line requests and prepare weekly room schedule for distribution. * Approve payroll. Contribute to the overall effectiveness of the department * Completes other job-related duties and projects as assigned ORGANIZATIONAL RESPONSIBILITIES Associate complies with the following organizational requirements: * Attends and participates in department meetings and is accountable for all information shared. * Completes mandatory education, annual competencies and department specific education within established timeframes. * Completes annual employee health requirements within established timeframes. * Maintains license/certification, registration in good standing throughout fiscal year. * Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department. * Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self. * Adheres to regulatory agency requirements, survey process and compliance. * Complies with established organization and department policies. * Available to work overtime in addition to working additional or other shifts and schedules when required. Commitment to Beacon's six-point Operating System, referred to as The Beacon Way: * Leverage innovation everywhere. * Cultivate human talent. * Embrace performance improvement. * Build greatness through accountability. * Use information to improve and advance. * Communicate clearly and continuously. Education and Experience The knowledge, skills, and abilities as indicated below are normally acquired through the successful completion of High School Diploma or Equivalent. Minimum of 1 year experience is required. Experience using Microsoft Office products (Word, Excel, etc.) Knowledge & Skills * Must be familiar with all aspects of secretarial work and be able to respond to duties effectively. * Keyboarding skills 50 wpm is required. * Responsible for preparing reports; takes notes; composes letters using proper rules of spelling and punctuation. * Training equivalent to commercial school graduate with special emphasis in business and secretarial courses is preferred. * Need to meet and work with contacts effectively. * Must be tactful, discreet, and maintain confidentiality of various hospital information. * Ability to multi task and work with minimal supervision. Working Conditions * Works in a hospital and patient care environment. Physical Demands * Intermittent sitting, standing, walking.

JOB SUMMARY: Provide administrative services to the County Administrator Board of Commissioners and, as necessary, Executive Team (Directors of Finance and Human Resources). ABILITIES, KNOWLEDGE, AND SKILLS: Excellent written and verbal communication skills. Strong software/technology skills including but not limited to CivicClerk, social media, webpage, Artificial Intelligence and video conferencing. Ability to anticipate and initiate tasks. Proficient using Microsoft Office and related applications. Excellent time management and organizational skills. Attention to detail. PRINCIPLE DUTIES AND RESPONSIBILITIES: The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. Meeting Development Prepare Board of Commissioner meeting packets utilizing an agenda setting software based on input from County Administrator, Board of Commissioners, Department Heads, Elected Officials, correspondence received, and issues/projects both in progress and recurring. Coordinate, execute, and record all meetings for the Board of Commissioners. Monitor list of Board of Commissioner appointments to outside agencies and place re-appointments/appointments on the appropriate Agendas. Attend County Administrator meetings and other Executive Team member meetings as necessary. Maintain the Board of Commissioners' chambers and conference rooms. Administrative Assistance Assist the public by answering telephone calls, receiving visitors to the County Administrator Office, and respond to inquiries, requests and concerns. Assist County Administrator and Board of Commissioners with travel arrangements and processes travel and mileage vouchers. Provide clerical support by preparing correspondence, reports, contracts, agendas, legal notices, spreadsheets, voucher payments, credit card receipting and other documents for the County Administrator. Responsible for bidding, purchasing, and payment of all Administrative Services office supplies and printing needs Processes Notary Bond applications and Renewals for County Employees. Create and maintain complex templates, forms, flyers, charts, vouchers, policies and procedures to maximize efficiency. Collect and distribute incoming and outgoing mail. Public Relations/Communications Update and edit County Administrator and Board of Commissioners and webpages. Maintain the schedule and calendar of events for the County Administrator and Board of Commissioners. Draft and publish organizational communications utilizing a variety of channels including web, email, print, social media, newsletters and presentations. Coordinate social events and other public relation activities. Risk Management/Legal Matters Coordinate responses to Freedom of Information Act requests. Point of contact for insurance and maintaining inventories of County resources. Assist the County Administrator in management of risk, liability and legal matters. QUALIFICATIONS / EXPERIENCE: Required: High School diploma; and five (5) years relevant experience. Preferred: Associate's degree in business administration, or related field; and/or more than five (5) years relevant experience. OTHER REQUIREMENTS: Employment is dependent on background check, criminal history, and drug screen. Applicant must complete County application form. SUPERVISORY RESPONSIBILITIES: Direct Reports: None Delegation of Work: Not applicable Supervision Given: Not applicable Reports To: This position reports to the County Administrator WORK LOCATION AND PHYSICAL DEMANDS: This position works in a typical office environment using standard office equipment such as telephone, computer, copier and fax machine. No hazardous or significantly unpleasant conditions (such as in a typical office). Powered by JazzHR DjjxCfOv6c

Dexter is the premier manufacturer and supplier of axles, suspension, brakes, doors, venting products, trailer parts, accessories, and towing components serving the commercial trailer, RV, heavy-duty, marine, agriculture, and manufactured housing markets has an opportunity for an Executive Assistant at our company HQ offices located in Elkhart, Indiana. Dexter has manufacturing and distribution locations throughout the U.S. and Canada. Employing state-of-the-art robotics, precision welding equipment, and automated machining processes, Dexter has achieved many years of success through a commitment to the principles of superior quality, continuous improvement, and unparalleled customer service. For more information about our company, access Dexter's web site at ******************** We are seeking a highly organized, tech-savvy, and proactive Executive Assistant to provide comprehensive onsite support to our C-Suite executives. This role requires exceptional attention to detail, exemplary communication skills, and the ability to manage complex schedules, travel logistics, and confidential information with the utmost discretion. The ideal candidate will be a strategic partner, anticipating needs and ensuring the Leadership time is optimized for maximum impact. The ideal candidate will have strong depth and breadth of experience in: Executive Support * Manage and optimize the Chief Officer's calendar, including scheduling meetings, appointments, and travel. * Triage incoming email to ensure focus on top priorities, ensuring timely responses and follow-ups. * Serve as the primary point of contact between the Executive(s) and internal and external stakeholders. * Prepare and edit correspondence, communications, presentations, and other documents. * Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives. * Handle confidential and sensitive information with integrity and discretion. AI-Driven Productivity & Digital Tools * Leverage AI tools (e.g., ChatGPT, Grammarly, x.ai, Calendly, etc.) to draft communications, synthesize meeting notes, automate recurring tasks, and streamline workflows. * Assist in preparing presentations and reports using data analytics tools and AI-enhanced visualization platforms. Travel & Logistics * Plan and coordinate complex domestic and international travel itineraries. * Arrange accommodations, ground transportation, and meeting logistics. * Prepare detailed travel briefs and ensure all travel-related documents are organized and accessible. * Monitor travel schedules and adjust plans as needed in real-time. Meeting & Event Coordination * Organize and support executive meetings, board meetings, and off-site events. * Prepare agendas, take minutes, and track action items. * Coordinate logistics for virtual and in-person meetings, including technology setup and catering. Project & Office Management * Assist with special projects and initiatives as directed by the executive leadership team. * Liaise with other departments to ensure alignment and execution of executive priorities. * Maintain filing systems, databases, and contact lists. * Support the departmental budget, manage expense reporting, and track the budget for the executive office. Minimum Qualifications To qualify, ideal candidates should possess the following qualifications: * Bachelor's degree or equivalent combination of education and experience. * Must have a minimum of 5 years of experience supporting C-level executives. * Experience with AI Productivity tools and a strong interest in emerging technologies. * High emotional intelligence, professionalism, decision-making and a proactive attitude. * Exceptional organizational and time-management skills. * Superb written and verbal communication abilities. * Proficiency in Microsoft Office Suite, Concur, and calendar management tools. * Ability to work independently, handle multiple priorities, and adapt to changing demands. * Elevated level of professionalism, discretion, and confidentiality. Dexter is driven by our core values committed to Safety, Quality and Integrity: * Execute with Determination - Be curious, work together, break new ground, find solutions, fulfill our commitments, surpass expectations! * Connect with People - Empower employees to grow, engage and collaborate; build lasting customer partnerships; care for our communities. * Do the Right Thing - For our people, for our customers, and for the business. We care for our people. Here are some of our great, comprehensive Benefits: * Dexter offers a competitive wage * Full benefits package including Health, Dental, Vision, Life, STD, LTD, FSA, HSA * 3% profit sharing in our Safe Harbor program * 401(k) Plan with company contributions * Opportunities for internal career development and growth Apply now to join an industry leader and make a difference in what we do for the customers we serve! Equal Opportunity Employer Offers of employment are contingent upon successfully passing a background check and drug screen. Dexter Axle Company is an equal opportunity employer. Applicants are considered for positions without discrimination on the basis of race, color, creed, religion, national origin, gender, age, disability, veteran status, citizenship status or any other characteristic protected by federal, state or local law.

Why You'll Love Being Part of Our Team: Complimentary Family YMCA Membership: Enjoy unlimited access to the YMCA's exceptional facilities-fitness centers, classes, pools, and more-at absolutely no cost to you or your family! Exclusive Discounts on Programs: Take advantage of special discounts on exciting programs, classes, and activities, all at a fraction of the cost. Retirement Plans: Build your future with access to a 403(b) Savings Plan and 401(a) Retirement Plan (after meeting service requirements). Flexible Hours: Enjoy the freedom to create a schedule that works best for you and your life. Join us for more than just a job-this is your opportunity to live well, stay active, and plan for a secure tomorrow! Apply today! POSITION SUMMARY: The Executive Assistant provides key administrative support to the CEO, Board of Directors, and leadership team to ensure smooth daily operations. This role manages schedules, meeting coordination, communication flow, and general office tasks while handling confidential information with care. The Executive Assistant supports the Y's mission by helping leadership stay organized, informed, and focused on delivering impactful services to the community. ESSENTIAL FUNCTIONS: Fulfill Y's mission to put Christian principles into practice through programs that build healthy spirit, mind, and body for all. Promote and incorporate the YMCA's core values and mission into all aspects of the job in the community. Provide comprehensive administrative support to the CEO and serve as the primary staff liaison to the Board of Directors, including scheduling meetings, preparing for board packets, taking minutes, and ensuring compliance with governance requirements. Manage complex calendars and priorities for the CEO, anticipating needs. Draft, proofread, and edit sensitive correspondence, reports, and presentations for internal and external stakeholders. Assist the business office with various administrative and accounting functions, such as processing invoices, tracking expenses, and support budget monitoring. Plan, organize, and implement assigned special projects and cross-departmental initiatives, tracking progress and ensuring alignment with the organization's strategic plan. Develop and implement best practices and new workflows to improve operational efficiency and effectiveness across the association. Assist with the coordination of special events, fundraising activities, and recognition programs, including logistics and volunteer engagement. Serve as a member of the Association Leadership Team Participate as an active team member for overall advancement of the Association. All other duties as assigned. QUALIFICATIONS: Works effectively with people of different backgrounds, abilities, opinions and perceptions. Must be at least 21 years of age. Associate's or Bachelor's degree in Business Administration, or related field is preferred. 3+ years of relevant experience in a combination of executive administration and/or operations, preferably within a nonprofit environment. Exceptional organizational, project management, and time-management skills with high attention to detail. Strong ability to manage confidential information with discretion and sound judgement. Experience with HRIS or membership systems (e.g. ADP, Daxko) Excellent written and verbal communication skills and the ability to interact effectively with diverse groups of people. Required trainings: Within 30 days of hire: Child Abuse Prevention (West Bend online). Within 30 days of hire: Blood Borne Pathogens (West Bend online). Within 60 days of hire: CPR and First Aid Within 90 days of hire: Listen First and Y Welcome Proficient in all standard business software including Google platforms and Microsoft Office.

Executive Assistant to the Provost and Dean of Faculty Department: Academic Administration Reports to Supervisor: Provost and Dean of Faculty FLSA: Exempt Holy Cross College's Mission: The Mission of Holy Cross College is to educate and form global citizens with the competence to see and the courage to act. Holy Cross is a Catholic college that advances the apostolic mission of the Brothers of Holy Cross. Our practical, experiential, liberal arts curriculum applies timeless truths to contemporary life and leads people to wholeness in the image of Christ. Our hiring practices reflect this missional commitment to being a Christ-centered institution. All administrators, faculty and staff are called to assist students in their formation to be Christ-like students and thus must embrace and advance the Holy Cross mission of the College in all professional activities. Typical Schedule: M-F 8am - 5pm. Occasional evenings or weekends may be necessary to support academic events. Purpose: The Executive Assistant to the Provost and Dean of Faculty provides advanced executive-level administrative and operational support. This position serves as a key liaison between Academic Affairs and all campus constituencies-including faculty, staff, students, and external partners-and ensures the efficient coordination of the Provost and Dean's offices. The ideal candidate is a highly organized, detail-oriented professional with excellent judgment, discretion, and the ability to manage complex priorities in a dynamic academic environment. Essential Job Duties: Administrative and Executive Support Provide comprehensive administrative support to the Provost and Dean of Faculty, including calendar management, scheduling, correspondence, and travel coordination. Prepare and edit letters, reports, meeting agendas, minutes, and confidential documents with accuracy and professionalism. Manage office communications and act as the primary point of contact for internal and external inquiries. Handle incoming communications, including telephone, emails, and mail for the provost's office. Coordinate logistics and documentation for academic committees, accreditation visits, and strategic initiatives. Maintain confidential files and records, adhering to college policies and expectations. Other administrative and executive support to the Provost and Dean of Faculty. Academic Operations Support faculty hiring and onboarding processes, contract tracking, and annual review cycles. Assist with academic budget preparation, tracking, purchasing, reimbursements, and financial tracking for Academic Affairs. Coordinate committee meetings, faculty meetings, events, workshops, faculty development activities, as requested by the Provost and Dean. Provide support in other academic operations as requested by the Provost and Dean of Faculty Project Management and Institutional Coordination Assist in implementation of strategic academic initiatives, assessment projects, and institutional reporting. Serve as liaison with offices such as Human Resources, Development, and Student Life as well as between the Provost/Dean's office, faculty, staff, students, and external contacts. Draft and manage internal communications for the Provost and Dean of Faculty. Other project management and institutional coordination responsibilities Minimum Education, Skills, and Ability: Bachelor's degree required; advanced coursework or training in administration, communications, or a related field preferred. Some administrative experience, preferably in a higher education environment, supporting administrators or academic leadership. Demonstrated ability to exercise discretion, maintain confidentiality, and handle sensitive information with integrity. Exceptional written, verbal, and interpersonal communication skills. Proven capacity to manage multiple projects, deadlines, and stakeholders simultaneously. Familiarity or comfort with the Catholic liberal arts college ethos and mission is a plus. Technical Skills and Competencies Office and Communication Tools: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace; experience with Adobe Acrobat, and electronic signature platforms (e.g., Docusign). Data Management: Ability to create and manage spreadsheets, databases, and reports; familiarity with survey or form tools (e.g. Microsoft Forms, etc.). Document and Web Management: Skilled in document formatting, proofreading, version control, and basic website content updates (SharePoint, or similar). Event Coordination and Scheduling Software: Experience with Microsoft Teams and Zoom, and scheduling tools such as Outlook shared calendars. Preferred Qualifications Experience supporting academic leadership (Provost, Dean, or Department Chairs) in a college or university setting. Knowledge of academic governance structures, faculty affairs, and accreditation processes. Experience coordinating or tracking academic budgets and grants. Strong project management skills. NOTE: The above statements are intended to describe the general nature and level of work being performed by the person assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, skills and physical demands required of personnel so classified. Employment at Holy Cross College is ‘at will,' meaning that either the College or the employee can end the employment relationship at any time, with or without cause, with or without notice. Holy Cross College is an equal opportunity employer. All employment decisions are based on qualifications and are made without regard to race, color, national origin, age, sex, disability, or any other legally protected status. Interested candidates should apply and submit résumé, cover letter, and three references (names and contact information) at Holy Cross College Career Opportunities.

Job Description Join our mission of service and excellence! Greencroft Communities is seeking a detail-oriented and proactive Executive Administrative Assistant to provide high-level support to our President & CEO, VP of Operations/CFO, and the Executive Office. In this key role, you'll also oversee our administrative services team and help ensure smooth communication and coordination across departments and Boards. Why You'll Love Working Here At Greencroft Communities, you'll be part of a mission-driven organization that values people-our residents, our team, and our community. We offer a supportive, collaborative environment where your contributions make a real difference every day. What You'll Do Provide direct administrative support to the President & CEO and VP of Operations/CFO. Coordinate meetings and communications for Greencroft Communities and affiliate Boards, including agendas, minutes, and follow-up materials. Communicate with Board members as directed and ensure they receive timely information and support. Prepare and distribute monthly resident letters, Board Briefings, and other organizational updates. Manage and coordinate volunteers for the Communities office, including front desk reception. What We're Looking For Bachelor's degree or equivalent experience preferred. 3-5 years of executive-level administrative experience required. Experience working with Boards and Board Committees is essential. Proficiency in Microsoft 365 and Adobe Pro, with strong computer and phone skills. Excellent communication, organizational, and customer service skills. A professional who values teamwork, integrity, and compassionate service. Benefits include: Medical, Dental, and Vision coverage Voluntary Life Insurance 403(b) with employer match Generous PTO program Additional voluntary benefits available If you're passionate about supporting leaders and making a positive impact through meaningful work, we'd love to hear from you. Questions? Contact our HR Recruiter at **************.

Employees in this position perform support activities needed to operate the Athletic Department. They work with and provide support to the Athletic Director and coaches to meet the goals for the department, and to enhance the overall operations of the department. They will provide support for the Athletic Director, Head Coaches, and Assistant Coaches. They perform clerical functions, such as composing, editing, and prioritizing office communications, and when appropriate, resolve issues. They will participate in management support activities through application of a body of knowledge related to instructions (procedures, practices, manuals or other specified instructions), guidelines (policies, rules, regulations or laws), and office equipment (computer, fax, photo-copier). DUTIES AND RESPONSIBILITIES: Examples performed by this position include: * Provide clerical support to the Athletic Director and coaches within the Athletic Department. * Make travel arrangements for all sports teams, coaches, and the Athletic Director. * Schedule vehicles for all department travel, including recruiting, errands, and team travels, as well as aid with vehicle scheduling for all campus departments. * Request meal money and assist in reconciling reimbursement forms for all teams, coaches, and the Athletic Director. * Create, post, and distribute rosters, schedules, and schedule changes to NJCAA, MCCAA, and campus constituents to assist in the marketing of each sport. * Monitor all social media accounts related to the Athletic Department. * Utilize scheduling and payment software to distribute schedules for all sports, to notify appropriate organizations and individuals of schedule changes, and to monitor and pay officials. * Prepare the cash box for home contests and concession stands. * Collect and deposit to the Business Office, all cash, checks, and credit card revenues from home games, concessions, athletic fundraisers, expense reimbursement reconciliations, or any other funds for Athletics. * Help Athletic Director plan, organize and manage department meetings and activities. Take and maintain minutes from departmental meetings. * Process internal requisitions and ordering of supplies. * Provide Athletic Director and coaches with course schedules and grade reports for student-athletes when requested. * Assist the Athletic Director and coaches with planning, organization, and implementation of clinics, tryouts, awards banquet, athlete orientations, and other special events. * Create athletic team and individual certificates for student athletes. * Assist and monitor athletic statistics through the NJCAA Stats program and MCCAA website. * Assist in preparing yearly budget for the Athletic Department and all sports for the review and approval of the Athletic Director. Reconcile the budget monthly and notify the Athletic Director of any potential issues. Inform coaches of their individual budgets as requested. Prints budget reports as requested. * Assist the Athletic Director and coaches in fundraising efforts, including completing appropriate college forms, building and maintaining databases, purchasing licenses, and counting and depositing funds to the Business Office * Prepare check requests for the AD and coaches from the General Fund and Agency accounts. Reconcile and print agency accounts on a monthly basis and notify the AD and/or coaches of any issues. Print agency account reports as requested by coaches. * Create and distribute letters of intent, notify the Financial Aid Office of scholarships, assist the Financial Aid Office in having financial aid contracts signed and returned, maintain scholarship spreadsheet, and request transfer of funds by Controller. Notify the Controller and Financial Aid Office of scholarship adjustments. * Maintain student athletic files which include physical forms, insurance forms, code of conduct forms, letters of intent, release forms, transfer forms and awards. Maintain database of student athletes. * Assist Athletic Director with NJCAA eligibility and compliance duties and management, including printing transcripts, evaluating each student-athlete's GPA, entering data in NJCAA Audit, and completing requirements as requested by the NJCAA for the review and approval of the Athletic Director. * Assist Athletic Director and coaches with recruiting process, department communications, arranging tours for new or prospective student athletes, mass recruiting mailings, and scheduling athletic orientations. * Organize and assist with the fundraisers for each sport. Create flyers and prepare mass mailings associated with fundraisers and maintain databases. Collect and deposit funds to the Business Office. Prepare income statements and monitor agency accounts. * Assist with the update and distribution of student athlete handbooks. * Assist with Student/Athlete Evaluations - check in all student/athlete evaluations. Maintain a "late list" and read all evaluations as a screening step prior to submission to the Athletic Director. Provide information to exiting athletes on NAIA and NCAA compliance. * Collaborate with other departments as needed for athletic eligibility requirements and tracking of academic progress. * Assist with athletic camps for all sports. Provide communication and marketing materials, register students, maintain databases, count and deposit funds to the Business Office, and create certificates for each camper. * Complete Equity in Athletics report required yearly by the U.S. Department of Education for Title IV funding. * May work evenings or weekends as needed for Athletic operations. * Other duties within the scope of this position as assigned by their supervisor. REQUIRED QUALIFICATIONS: * Associate degree in a related field (equivalent combination of education and experience may be substituted). * Demonstrated keyboarding ability. * Ability to effectively deal with the public. * A comprehensive command of grammatical structure, spelling, punctuation, and the ability to compose, in good form, various correspondences. PREFERRED QUALIFICATIONS: * One (1) year experience in secretarial position. To apply: Interested candidates must submit a cover letter, resume, and contact information for three (3) professional references via email to: *************** (Attn: Human Resources, 62249 Shimmel Rd, Centreville, MI 49032). Applications will be reviewed beginning on or after October 24, 2025. Applications received after this date may receive limited consideration. Glen Oaks Community College prohibits discrimination on the basis of sex or any other protected characteristic under applicable local, state, or federal law in employment or access to educational programs or activities. Individuals may report concerns or questions to the Title IX Coordinator. The notice of nondiscrimination is located at glenoaks.edu/nondiscrimination. This organization participates in E-verify. For more information, please visit the DHS E-verify site.

This role is located in the Elkhart area Want to be a part of a team that cares about people and business success? Have great MS Office and organization skills, with an equally pleasant phone style? Enjoy a high level of variety in an environment where your administrative skills and project management will grow alongside HR and Recruiting experts? Then, HR Collaboration Group has a place for you! Who We Are: HR Collaboration Group is a regional HR consulting, management, recruiting, and project services group that helps companies, and lean HR teams, with their People & HR needs. Whether it is setting up a progressive HR infrastructure to drive the business, recruiting the right people on the bus, or creating best practice solutions that optimize outcomes - HR Collaboration Group has the expertise and tools to make that happen! Come join HRC to Increase your HR impact in the community while growing your passion! Our Brand Promise: A+ Work, Done on Time, Focused on Client & Business Success What We Offer: Collaborative and team-oriented work environment Challenging and progressive career development Excellent Salary & Bonus programs Outstanding PTO and Voluntary Time Off policies Above Standard Paid Holidays Competitive Medical, Dental, Vision, RX and Other Benefit Programs Retirement Plan with Employer Match! Open communication, informal recognition, and monthly team-building events And much more to motivated, hard-working individuals who want to make a real difference in their team, community and role! What You'll Do: You will handle the day-to-day reception, office, and administrative processes to provide excellent customer support for visitors and administrative/office support excellence for the business. Your Accountabilities in The Role: Handles the incoming calls and reception area, representing the HRC brand, for an exceptional visitor/call-in experience. Handles non-client purchases and processing in a timely manner. Coordinates the distribution of mail, managing online filing, and other administrative activities for the business in a timely manner. Handles the day-to-day office administration of HRC vendors, HRC back-office work, and other items to keep the business organized. Handles project work for various departments to meet overall team goals. Prepares reoccurring and special reports, ensuring accurate and on-time completion. Prepares meeting minutes and follow up on open items, as needed, to support the various groups. Handles light cleaning and organization of the office for a pleasant workspace. Performs work in line with HRC policies ensuring a high level of compliance, accuracy, discretion, and security of information. Position Requirements: Education: HS Diploma or GED required. Experience: 3+ years of Administrative experience performing administration, data entry, reception area, etc. Functional Skills: High attention to detail; ability to plan, organize, prioritize, and complete work on-time and accurately; strong basic math skills, data entry, and advanced problem-solving skills; highly process-oriented; ability to move from project to project well. Technological Aptitude/Skills: Proficient with Microsoft Office (Outlook, PPT, Excel & Word). Communication Skills: Advanced verbal and written communication skills. Leadership/Behaviors: Customer-focused, supportive mindset; strong initiative to work independently in a high-quality way, data-focused yet also good with people, strong with processes and compliance; collaborative and solid problem-solver who can figure things out or come with suggestions and enhancements; has a sense of urgency to get things done well and on-time. Culture Match: Enjoys and thrives in an environment jumping from project to project; is collaborative and has a positive personality; provides help without being asked; asks for help as needed to provide A+ output; flexible to meet customer needs, reliable in meeting work demands, highly compliant to ensure legal processes, and accountable for projects/work and team delegated projects. If this sounds like you, then you will blossom at HRC! Other Important Information: Position Status & Pay: Excellent pay plus bonus and perks! Pay is commensurate with proven expertise and positive/professional behavior skills that fit the position. - And, the compensation will grow as the team member grows! Reports To: CEO Core Schedule: Monday through Friday; 8:00 am - 5:00 pm

Full-time Description Exciting Opportunity Alert: Join Our Team as an Administrative Assistant! Company: Generations AdventurePlex Position Type: Full-Time Starting Pay: $17/hour Hours: Monday - Friday, 10:00 AM - 6:00 PM Why You Should Join Us: Generations AdventurePlex is more than just a family entertainment center-it's where memories are made, and teamwork thrives! We're searching for a dynamic and detail-oriented Administrative Assistant who will be the glue that keeps our operations running smoothly. If you thrive in a fast-paced environment and love being at the heart of a vibrant workplace, this role is for you! What You'll Do: HR Related Duties: Manage and maintain job descriptions, wages, and payroll data to ensure accuracy and compliance. Facilitate background checks Onboard new employees with care, following a structured checklist to ensure success. Maintain schedules and training rosters to keep our team running efficiently. Track attendance, assist with payroll processes, and schedule performance evaluations. Verify benefits enrollments and ofboarding with precision and confidentiality. Manage sensitive documentation such as wage garnishments and terminations. Support team-building activities and coordinate recognition through rewards programs. General Administrative Tasks: Assist management with purchasing, inventory checks, and office organization. Provide professional phone and email support as the first point of contact for inquiries. Coordinate event bookings, reservations, and group activities with accuracy and care. Manage mail, packages, donations, and essential documentation. Conduct quality walkthroughs and maintain emergency call sheets. Generate reports to keep management informed and operations seamless. Perks of Working with Us: A dynamic and supportive work environment where your contributions can make a difference. Opportunities for professional growth and advancement within a team that is committed to excellence and continuous improvement. Competitive salary and benefits package, including health insurance, paid time off, and employee discounts. The chance to play a key role in a company that values teamwork, fun, and excellence, with a vibrant atmosphere that encourages growth. Requirements What You'll Bring: A college degree or technical certification in any field. Previous experience in HR or administrative roles is required. Strong organizational and multitasking skills to handle a variety of responsibilities effectively. Excellent communication and interpersonal skills that foster collaboration and positivity. Proficiency in Microsoft Office Suite and the ability to learn new systems quickly. A high level of integrity and professionalism when handling confidential information. Salary Description $17 per hour

The Global Education Senior Office Assistant is an experienced student with a strong knowledge of the Study Abroad offerings at Saint Mary's College. The Senior Office Assistant is the first contact for guests entering the Global Education Suite and has an important role in helping to recruit current and future students to Saint Mary's College Study Abroad Programs. The Senior Office Assistant has a strong understanding of the process to apply and go abroad on a Saint Mary's study abroad program.

Reports to: Building Administrator General Summary: The Administrative Assistant performs office functions and assists the supervisor with varying job responsibilities. Essential Functions: Develops report measures, such as spreadsheets, charts, and graphs for state submissions. Demonstrates strong customer service skills with employees and the public in routine situations. Coordinates and maintains budgets and reports. Enrolls and discharges students, while ensuring systems are up to date and accurate. Administers accounts receivable, accounts payable, and purchase orders. Schedules and maintains contracts for facility rentals. Assists new employees and volunteers through orientation and training. Coordinates award programs. Performs a variety of clerical and support work involving both specific routines and broadly defined policies and procedures. Performs other reasonably related duties as assigned by supervisor. Maintains confidentiality as defined within the policy and procedure manual. Qualifications: Education - High School Diploma or GED Position Type: Non-Exempt These statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of an administrative assistant.

JOB SUMMARYAs an Administrative Assistant II, you will provide essential administrative support to facilitate the smooth operation of the organization. You will perform a variety of tasks, including managing correspondence, scheduling appointments, organizing meetings, and handling administrative requests. Your strong organizational skills, attention to detail, and ability to multitask will contribute to the efficiency and effectiveness of the team and the overall success of the organization. Administrative Support: Manage and prioritize incoming communications, including emails, phone calls, and mail Draft and edit correspondence, memos, reports, and other documents Maintain accurate records and databases, ensuring data integrity and confidentiality Coordinate travel arrangements, including booking flights, accommodations, and transportation Assist with expense tracking and reimbursement processes Calendar Management and Scheduling: Maintain and update calendars, scheduling and coordinating appointments, meetings, and conferences Send meeting invitations, prepare meeting agendas, and ensure timely distribution of relevant material Coordinate and schedule conference calls, video conferences, and other virtual meetings Meeting and Event Coordination: Arrange logistics for meetings, conferences, and events, including venue selection, catering, and audiovisual setup Prepare and distribute meeting minutes and follow-up action items Track and manage RSVPs, ensuring appropriate attendance and participation Office Support: Serve as a point of contact for internal staff and external stakeholders, providing exceptional customer service Coordinate office supplies and equipment, ensuring availability and functionality Support special projects and initiatives as assigned Occasional reception area coverage Production Responsibilities Assembling tax returns Formatting financial statements and proposals Supervisory responsibilities None Work environment Work is conducted in a professional office environment with minimal distractions Physical demands Prolonged periods of sitting at a desk and performing work in front of a computer screen for long periods of time Must be able to lift up to 25 pounds at a time Travel required No Required education and experience High School Diploma (or GED or High School Equivalence Certificate) 1 - 2 years of relevant experience Proficient in using office software and tools, including MS Office Suite (Word, Excel, Outlook, PowerPoint) Preferred education and experience Software: Engagement, CCH Prosystem FH, Axcess Tax, Axcess Document, Axcess Workstream, Maconomy, Safesend Other duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the colleague for this job. Duties, responsibilities and activities may change at any time with or without notice. WHO WE ARE UHY is one of the nation's largest professional services firms providing audit, tax, consulting and advisory services to clients primarily in the dynamic middle market. We are trailblazers who bring our experience from working within numerous industries to our clients so that we can provide them with a 360-degree view of their businesses. Together with our clients, UHY works collaboratively to develop flexible, innovative solutions that meet our clients' business challenges. As an independent member of UHY International, we are proud to be a part of a top 20 international network of independent accounting and consulting firms. WHAT WE OFFER POSITIVE WORK ENVIRONMENT Enjoy a collaborative and supportive work environment where teamwork is valued. ATTRACTIVE COMPENSATION PACKAGES Our compensation is competitive and tailored to reflect the role, qualifications, and expertise of each individual. COMPREHENSIVE BENEFIT PACKAGE Access comprehensive benefits including group health insurance, dental and vision coverage, 401(k) retirement plans, and generous paid time off (PTO) allowances.

Benefits: 401(k) 401(k) matching Dental insurance Free food & snacks Health insurance Vision insurance Job SummaryCulligan Water of Kendallville is seeking an individual experienced in customer relations. The Administrative Assistant works directly with customers to discuss orders, resolve problems, and meet related needs. To be a successful Administrative Assistant, you should be detail-oriented, organized, and have strong interpersonal and communication skills. This is a full-time position 8:30-5:00PM. Responsibilities Extensive problem-solving, order processing, and helping to manage customer accounts Provide proactive sales support Schedule service and delivery orders Coordinate schedules with the service/operations team Refer unresolved customer grievances to designated departments for further investigation Answer inbound calls along with various administrative duties including; data entry, posting payments, and billing Qualifications High school diploma or GED Customer service experience Accounts Receivable experience Billing experience Positive team-based attitude Strong time management and project management skills Proficient in Microsoft Office (word, excel, outlook) Excellent communication skills, both written and verbal Must pass a drug test and background check Must have reliable transportation About CulliganAs the world's leading water experts, we are dedicated to delivering high-quality water solutions to residential, commercial, and industrial customers. Culligan Water offers technologically advanced, state-of-the-art water filtration products, including water softeners, water filtration systems, industrial water treatment solutions, drinking water systems, and whole-house filtration systems. Compensation: $31,200.00 - $35,360.00 per year About Culligan Great tasting water. Brighter future. Bigger job opportunities. Culligan is making a real difference in the lives of people all over the world by providing better, cleaner water through our suite of innovative products and exceptional customer service. Join the Culligan team. Apply for a job now. Culligan provides healthy, delicious water for our customers in their homes, offices, businesses, and industrial facilities around the world. Our complete line of water softeners, water filtration systems, commercial and industrial water treatment solutions, drinking water systems, whole-house filtration systems and bottled water delivery options set the standard in the water treatment industry. This location is independently owned and operated. Your application will go directly to the owner, and all hiring decisions will be made by the management of this location. All inquiries about employment at this location should be made directly to the location owner, and not to Culligan Corporate.

Job Title: Executive Administrative Assistant At Beacon Kalamazoo, we are dedicated to delivering exceptional healthcare through innovation, leadership, and operational excellence. The Executive Administrative Assistant plays a critical role in supporting senior leadership by ensuring seamless administrative operations. This role requires initiative, independent judgment, and the ability to interact effectively with internal and external stakeholders, including medical professionals, board members, and community leaders. Responsibilities include calendar management, communication coordination, travel arrangements, report preparation, and special project execution, all while maintaining the highest level of confidentiality and professionalism. Core Responsibilities: Executive & Administrative Support * Manage the executive's calendar, scheduling, and daily workflow to optimize efficiency. * Prepare and organize meeting materials, reports, and professional presentations. * Draft, review, and finalize correspondence, forms, charts, and statistical reports with attention to confidentiality. * Take and transcribe meeting minutes and dictation for leadership discussions. * Screen and direct visitors, calls, and inquiries, ensuring alignment with policies and procedures. * Prioritize and respond to incoming correspondence, identifying urgent matters and facilitating appropriate action. * Serve as a liaison between the executive office, physicians, board members, and community stakeholders. * Maintain and optimize record-keeping and filing systems for accessibility and compliance. Travel & Event Coordination * Arrange executive travel, accommodations, and conference registrations. * Prepare travel itineraries and oversee expense reimbursement processes. * Assist in planning and executing high-level site visits, board meetings, and executive events. * Organize and distribute materials for governance meetings, committee sessions, and leadership functions. Project Management & Strategic Support * Gather, analyze, and synthesize data to prepare executive-level reports and insights. * Lead and support special projects within the executive's service line. * Provide administrative support to Directors and cross-functional teams within the organization. Organizational Responsibilities: * Actively participate in departmental and executive meetings, ensuring alignment with organizational priorities. * Complete all mandatory training, annual competencies, and regulatory requirements within designated timeframes. * Maintain active certifications/licenses, including BCLS (CPR) if required. * Ensure compliance with all Beacon Health System policies, regulatory agencies, and survey processes. * Adhere to safety protocols, ergonomic practices, and universal precautions in the workplace. * Be flexible and available for overtime or schedule adjustments as necessary. Commitment to The Beacon Way: The Executive Administrative Assistant will actively uphold and embody The Beacon Way, including: Leveraging innovation to enhance operational efficiency. Developing human talent and leadership within the organization. Driving performance improvements aligned with Beacon's mission and strategic goals. Holding accountability for excellence in all areas of responsibility. Utilizing data and technology to support decision-making and continuous improvement. Communicating clearly and consistently to foster collaboration and trust. Education & Experience: * High school diploma or equivalent required; additional coursework in business, office administration, or healthcare administration preferred. * Minimum of five to seven years of progressively responsible administrative experience, preferably supporting senior leadership in a healthcare or corporate environment. * Strong understanding of organizational policies, procedures, and healthcare operations. Knowledge & Skills: * Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and internet research. * Strong analytical, problem-solving, and organizational skills with the ability to manage multiple priorities. * Excellent interpersonal and communication skills, capable of engaging with high-profile individuals with professionalism. * Ability to handle confidential and sensitive information with discretion. * High attention to detail with the ability to anticipate needs and proactively address challenges. Working Conditions & Physical Demands: * Office-based role with standard business hours, occasional extended hours as needed. * Ability to perform essential job functions effectively, including sitting, typing, and attending meetings. This position is critical to ensuring executive operations run smoothly, enabling Beacon Health System to maintain its mission-driven commitment to healthcare excellence.

Why You'll Love Being Part of Our Team: Complimentary Family YMCA Membership: Enjoy unlimited access to the YMCA's exceptional facilities-fitness centers, classes, pools, and more-at absolutely no cost to you or your family! Exclusive Discounts on Programs: Take advantage of special discounts on exciting programs, classes, and activities, all at a fraction of the cost. Retirement Plans: Build your future with access to a 403(b) Savings Plan and 401(a) Retirement Plan (after meeting service requirements). Flexible Hours: Enjoy the freedom to create a schedule that works best for you and your life. Join us for more than just a job-this is your opportunity to live well, stay active, and plan for a secure tomorrow! Apply today! POSITION SUMMARY: The Executive Assistant provides key administrative support to the CEO, Board of Directors, and leadership team to ensure smooth daily operations. This role manages schedules, meeting coordination, communication flow, and general office tasks while handling confidential information with care. The Executive Assistant supports the Y's mission by helping leadership stay organized, informed, and focused on delivering impactful services to the community. ESSENTIAL FUNCTIONS: Fulfill Y's mission to put Christian principles into practice through programs that build healthy spirit, mind, and body for all. Promote and incorporate the YMCA's core values and mission into all aspects of the job in the community. Provide comprehensive administrative support to the CEO and serve as the primary staff liaison to the Board of Directors, including scheduling meetings, preparing for board packets, taking minutes, and ensuring compliance with governance requirements. Manage complex calendars and priorities for the CEO, anticipating needs. Draft, proofread, and edit sensitive correspondence, reports, and presentations for internal and external stakeholders. Assist the business office with various administrative and accounting functions, such as processing invoices, tracking expenses, and support budget monitoring. Plan, organize, and implement assigned special projects and cross-departmental initiatives, tracking progress and ensuring alignment with the organization's strategic plan. Develop and implement best practices and new workflows to improve operational efficiency and effectiveness across the association. Assist with the coordination of special events, fundraising activities, and recognition programs, including logistics and volunteer engagement. Serve as a member of the Association Leadership Team Participate as an active team member for overall advancement of the Association. All other duties as assigned. QUALIFICATIONS: Works effectively with people of different backgrounds, abilities, opinions and perceptions. Must be at least 21 years of age. Associate's or Bachelor's degree in Business Administration, or related field is preferred. 3+ years of relevant experience in a combination of executive administration and/or operations, preferably within a nonprofit environment. Exceptional organizational, project management, and time-management skills with high attention to detail. Strong ability to manage confidential information with discretion and sound judgement. Experience with HRIS or membership systems (e.g. ADP, Daxko) Excellent written and verbal communication skills and the ability to interact effectively with diverse groups of people. Required trainings: Within 30 days of hire: Child Abuse Prevention (West Bend online). Within 30 days of hire: Blood Borne Pathogens (West Bend online). Within 60 days of hire: CPR and First Aid Within 90 days of hire: Listen First and Y Welcome Proficient in all standard business software including Google platforms and Microsoft Office.

* This position is responsible for coordination of the supervisor's activities and calendar, as well as executive administrative functions of the department. * Oversees day-to-day operations and implements strategic plans for the department in coordination with the supervisor. * Directs and administers programs, projects, and processes. * Provides lead budgetary support for the department. Prepares and analyzes budget reports, monitors, tracks, reconciles, forecasts, and recommends budget allocations. * Performs executive administrative tasks for the department including legal agreements, service contracts, and billing. * Serves as liaison within and outside of the University regarding operations, facilities, personnel, purchasing, etc. * Initiates correspondence and coordinates events for the department. * Develops departmental policies and procedures. Interprets policies and procedures for various customers and responds independently to inquiries. * Conducts analyses. Coordinates the collection and preparation of various reports and records. * Maintains the content of the department's website. * May supervise staff and student employees and provide guidance and direction if needed. Minimum Qualifications * Post high school training or education. * Five years' relevant experience. * Advanced office software skills, including word processing and spreadsheets. * Proficiency with using and querying databases. * Experience monitoring and reconciling budgets. * Experience providing guidance to students or other employees. Desired Qualifications * Notary Public of Michigan or willingness to be appointed and serve. Special Instructions to Applicants * External applicants should use the WMU - Application. * Internal applicants should use the WMU - Internal Application. Additional Position Information * Finalists may be required for additional skills testing. * Staff Compensation System pay grades and rates are available at: *************************************** * Western Michigan University offers generous benefits to its employees including health, dental, vision, life and disability insurance, retirement, and tuition discount for the employee and tuition remission for eligible dependents. To access information about the specific benefits available for this position, go to: ****************************************** Physical requirements and working conditions * Office or other indoor work with minimal physical demands such as occasionally lifting or moving materials less than 25 pounds. * Work is generally performed in a well-lit, temperature-controlled indoor environment with occasional exposure to the outdoors or any number of elements.

Join our mission of service and excellence! Greencroft Communities is seeking a detail-oriented and proactive Executive Administrative Assistant to provide high-level support to our President & CEO, VP of Operations/CFO, and the Executive Office. In this key role, youll also oversee our administrative services team and help ensure smooth communication and coordination across departments and Boards. Why Youll Love Working Here At Greencroft Communities, youll be part of a mission-driven organization that values peopleour residents, our team, and our community. We offer a supportive, collaborative environment where your contributions make a real difference every day. What Youll Do * Provide direct administrative support to the President & CEO and VP of Operations/CFO. * Coordinate meetings and communications for Greencroft Communities and affiliate Boards, including agendas, minutes, and follow-up materials. * Communicate with Board members as directed and ensure they receive timely information and support. * Prepare and distribute monthly resident letters, Board Briefings, and other organizational updates. * Manage and coordinate volunteers for the Communities office, including front desk reception. What Were Looking For * Bachelors degree or equivalent experience preferred. * 35 years of executive-level administrative experience required. * Experience working with Boards and Board Committees is essential. * Proficiency in Microsoft 365 and Adobe Pro, with strong computer and phone skills. * Excellent communication, organizational, and customer service skills. * A professional who values teamwork, integrity, and compassionate service. Benefits include: * Medical, Dental, and Vision coverage * Voluntary Life Insurance * 403(b) with employer match * Generous PTO program * Additional voluntary benefits available If youre passionate about supporting leaders and making a positive impact through meaningful work, wed love to hear from you. Questions? Contact our HR Recruiter at **************.

Job Description Administrative Assistant This role is located in the Elkhart area Want to be a part of a team that cares about people and business success? Have great MS Office and organization skills, with an equally pleasant phone style? Enjoy a high level of variety in an environment where your administrative skills and project management will grow alongside HR and Recruiting experts? Then, HR Collaboration Group has a place for you! Who We Are: HR Collaboration Group is a regional HR consulting, management, recruiting, and project services group that helps companies, and lean HR teams, with their People & HR needs. Whether it is setting up a progressive HR infrastructure to drive the business, recruiting the right people on the bus, or creating best practice solutions that optimize outcomes - HR Collaboration Group has the expertise and tools to make that happen! Come join HRC to Increase your HR impact in the community while growing your passion! Our Brand Promise: A+ Work, Done on Time, Focused on Client & Business Success What We Offer: Collaborative and team-oriented work environment Challenging and progressive career development Excellent Salary & Bonus programs Outstanding PTO and Voluntary Time Off policies Above Standard Paid Holidays Competitive Medical, Dental, Vision, RX and Other Benefit Programs Retirement Plan with Employer Match! Open communication, informal recognition, and monthly team-building events And much more to motivated, hard-working individuals who want to make a real difference in their team, community and role! What You'll Do: You will handle the day-to-day reception, office, and administrative processes to provide excellent customer support for visitors and administrative/office support excellence for the business. Your Accountabilities in The Role: Handles the incoming calls and reception area, representing the HRC brand, for an exceptional visitor/call-in experience. Handles non-client purchases and processing in a timely manner. Coordinates the distribution of mail, managing online filing, and other administrative activities for the business in a timely manner. Handles the day-to-day office administration of HRC vendors, HRC back-office work, and other items to keep the business organized. Handles project work for various departments to meet overall team goals. Prepares reoccurring and special reports, ensuring accurate and on-time completion. Prepares meeting minutes and follow up on open items, as needed, to support the various groups. Handles light cleaning and organization of the office for a pleasant workspace. Performs work in line with HRC policies ensuring a high level of compliance, accuracy, discretion, and security of information. Position Requirements: Education: HS Diploma or GED required. Experience: 3+ years of Administrative experience performing administration, data entry, reception area, etc. Functional Skills: High attention to detail; ability to plan, organize, prioritize, and complete work on-time and accurately; strong basic math skills, data entry, and advanced problem-solving skills; highly process-oriented; ability to move from project to project well. Technological Aptitude/Skills: Proficient with Microsoft Office (Outlook, PPT, Excel & Word). Communication Skills: Advanced verbal and written communication skills. Leadership/Behaviors: Customer-focused, supportive mindset; strong initiative to work independently in a high-quality way, data-focused yet also good with people, strong with processes and compliance; collaborative and solid problem-solver who can figure things out or come with suggestions and enhancements; has a sense of urgency to get things done well and on-time. Culture Match: Enjoys and thrives in an environment jumping from project to project; is collaborative and has a positive personality; provides help without being asked; asks for help as needed to provide A+ output; flexible to meet customer needs, reliable in meeting work demands, highly compliant to ensure legal processes, and accountable for projects/work and team delegated projects. If this sounds like you, then you will blossom at HRC! Other Important Information: Position Status & Pay: Excellent pay plus bonus and perks! Pay is commensurate with proven expertise and positive/professional behavior skills that fit the position. - And, the compensation will grow as the team member grows! Reports To: CEO Core Schedule: Monday through Friday; 8:00 am - 5:00 pm

Beacon Health System is hiring a Full Time day shift Administrative Coordinator Properties for our Facilities department in Kalamazoo, MI. Be a Beacon. Make a Difference. At Beacon Health System, every role contributes to a healthier, stronger community. Whether you're supporting care behind the scenes or leading essential services, your work helps advance our mission: to deliver outstanding care, inspire health, and connect with heart. * Medical, Dental, & Vision Insurance through Cigna * Life Insurance * 403(b) Matching Retirement Fund * Competitive Paid Time Off (PTO) * Shift Differentials * Employee Assistance Program (EAP) * Tuition and Certification Reimbursement * Clinical Ladder Program * Local and National Discounts * Beacon Academy Educational Courses * Gym Membership Discount About Beacon Kalamazoo Beacon Kalamazoo provides 24/7 emergency care and a Level II Trauma Center. We deliver care for serious life-threatening injuries/illnesses, and your everyday health needs, including labor and delivery. We offer specialty care for heart/vascular disease, lung and sleep disorders, mental health conditions, and women's health. We offer a wide range of outpatient services, including diagnostic imaging, lab tests, respiratory therapy and rehabilitation therapy services. What You'll Do As an Administrative Coordinator Properties, you will perform a variety of secretarial responsibilities for the department under minimal supervision. Responsibilities include data entry, greeting visitors, setting up appointments, filing, record keeping and bookkeeping. You will provide assistance to the Director on minor administrative functions related to projects. Administrative Coordinator Properties Job Responsibilities * Provides administrative and property management support for Beacon Health System * Managing calls, visitors, calendars, mail distribution, and general office tasks. * Preparing correspondence, reports, spreadsheets, charts, and maintaining project logs using Microsoft Office tools. * Coordinating with contractors, vendors, and tenants for repairs, projects, and service requests; tracking progress to completion. * Maintaining filing systems, processing invoices for operating and capital expenses, and reconciling with Accounts Payable/Receivable. * Overseeing building operations across all BHS locations: logging tenant requests, conducting site visits, managing maintenance and preventive maintenance contracts, ensuring regulatory compliance, and maintaining inspection records for mechanical, electrical, plumbing, HVAC, and life safety systems. * Administering leases: drafting and maintaining agreements, tracking renewals and rent changes, managing receivables/payables, signage, and property tax documentation. * Supporting quality assurance programs for maintenance and housekeeping, coordinating uniform leasing services, and assisting with policy development. * What You Bring As an Administrative Properties Coordinator, you'll bring well-developed secretarial/office skills (i.e., telephone, grammar and spelling). You have the ability to operate standard office equipment (i.e., a 10-key calculator, dictation equipment, fax machine, copier, etc.). You demonstrate proficiency in basic computer skills including data entry, word processing and spreadsheets (Microsoft Office). A working knowledge of database applications is desired. You have a comprehensive understanding of Beacon Health System policies, procedures and operations in order to assume semi complex administrative assignments (i.e., arranging meetings, project work, answering routine and non-routine questions and assembling background information). You will have basic math skills and some knowledge of accounting fundamentals. You're attentive to details, have the analytical and organization skills necessary to work independently on projects and plan and prioritize one's workload, complete reports containing data from several sources and meet deadlines. You have well-developed interpersonal and communication skills needed to interact and communicate effectively with a wide variety of internal and external contacts. You bring basic knowledge of applicable building codes, leasing requirements, real estate regulations, contract laws, OSHA requirements, compliance requirements and any other applicable laws and regulations. You have basic knowledge of mechanical and electrical equipment and facilities management, along with basic knowledge of lease and real-estate sale and purchase documents. Required Qualifications * Successful completion of a high school diploma or equivalent including secretarial courses. * A minimum of one to two years of progressively more responsible secretarial experience (in order to gain knowledge of office procedures, and develop organizational skills) is required. The Beacon Way At Beacon Health System, our approach to care goes beyond clinical excellence because it's built on meaningful connections. Guided by our core values of Trust, Respect, Integrity, and Compassion, we strive to create an environment where patients feel heard, employees feel valued, and innovation thrives. We call this commitment The Beacon Way-a six-point operating system that empowers every team member to lead with purpose, communicate clearly, cultivate talent, embrace performance improvement, leverage innovation, and build greatness through accountability. Whether at the bedside or behind the scenes, everyone at Beacon plays a role in moving health forward.