Executive assistant jobs in Eugene, OR

Apply now Job no: 536017 Work type: Classified Staff Department: Division of Equity & Inclusion Classification: Executive Support Specialist 1 Appointment Type and Duration: Regular, Ongoing Salary: $20.98 - $31.63 per hour FTE: 1.0 Review of Applications Begins January 5, 2026 (updated); position open until filled Special Instructions to Applicants Please complete an online application uploading the following: 1. Your resume 2. A cover letter that complements your resume and clearly shows how your experience and skills align with this position. As part of the application you will be asked to provide names and contact information for three professional references, one of which is a recent supervisor. We are interested in finding the best candidate for the position. We encourage you to apply, even if you don't think you meet every one of our preferred qualifications- use your application to let us know what is meaningful to you about the role and what transferable skills or other qualities you would bring. Department Summary The Division of Equity and Inclusion (DEI) works to build capacity for UO's global leadership around policies, practices, and programs that provide access to all UO faculty, staff and students. DEI promotes inclusive excellence by working to ensure equitable access to opportunities, benefits, and resources through engagement with the campus and the community. As a part of our efforts, we design and implement campus-wide programs to recruit and retain a diverse community of students, staff, and community partners. Position Summary The Executive Assistant (EA) holds a key administrative role within the Office of the Vice President for Equity & Inclusion (OVPEI). The position provides administrative support to the Vice President, the Assistant and the Associate Vice Presidents (OVPEI SLT). Under the direction of the Senior Project Manager, this position has a broad set of responsibilities supporting the priorities of the OVPEI SLT including calendar management, meeting and event support, presentation and documentation preparation, project & programming support, and working closely with Division staff and campus partners to support Division initiatives. The EA must have the ability to work independently, confidentially and with an ethic of care, demonstrate sound judgment, and exercise creative problem-solving skills. The position requires deep understanding of principles of equity, inclusion, and diversity, and will develop a comprehensive knowledge of OVPEI, its programs and personnel, and the complex issues that accompany advancing equity and inclusion in a higher education environment. Minimum Requirements * Three years of clerical/secretarial experience which included: * one year at a full performance level performing typing, word processing, or other generating of documents; and * lead work responsibility or coordination of office procedures. Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. Professional Competencies * Ability to balance competing demands, in support of executives' needs. * Ability to solve problems and respond to a variety of options in complex situations. * Ability to be effective in an interdisciplinary team environment. * Ability to manage stressful situations appropriately, and to use sound judgment and initiative, particularly as it relates to handling sensitive and/or confidential information. * Ability to build and maintain relationships and work effectively with colleagues, faculty, staff, and students from a variety of diverse backgrounds. * Ability to produce quality correspondence and presentations, following outlined branding standards. * Ability to communicate effectively on behalf of an executive. * Flexibility to shift directions quickly when priorities change and deliver against tight deadlines. * Understanding of principles of equity, inclusion, and diversity, and the complex issues that accompany advancing equity and inclusion in a higher education environment. Preferred Qualifications * Bachelor's degree. * Experience working with University of Oregon systems, policies, and procedures. * Proficient with Microsoft Office applications (or similar) and ability to learn project management tools such as Smartsheet. FLSA Exempt: Yes All offers of employment are contingent upon successful completion of a background check. This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union. The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website. The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call ************. UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here. In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online.

DirectHire Board Administrator- high level EA - project management, scheduling, working with a diverse board and shareholders.

Join a Mission That Puts Care First At our community-grown, independent nonprofit, we believe in keeping the care in healthcare. For over 45 years, our mission has been rooted in compassion, dignity, and service to those at the end of life and those who care for them. We don't answer to shareholders - we answer to our community. We care deeply about our people so they can care deeply for others. That's why we're building a team of dedicated, mission-driven professionals who believe that kindness, respect, and human connection are the foundation of meaningful care. If you're someone who believes that healthcare should serve people - not profits - and want to be part of a team where your voice matters and your heart leads the way, we'd love to meet you. Care for the community. Be cared for as a professional. Grow with us. Scope of Position: The Executive Assistant provides high-level administrative, project, and operational support to the Executive Director of a nonprofit hospice and palliative care organization. This role requires exceptional organization, discretion, and the ability to manage multiple complex projects in a mission-driven, fast-paced environment where priorities may shift daily. The Executive Assistant acts as a confidential liaison between leadership, staff, board members, community partners, and donors, ensuring communications are handled professionally, accurately, and in alignment with the organization's mission and legal obligations regarding privacy and confidentiality. Qualifications: Minimum of 3 years of administrative or executive support experience, preferably in a nonprofit or healthcare setting. Proven ability to manage multiple complex projects with competing deadlines. Strong written and verbal communication skills, with the ability to draft professional correspondence and reports. High attention to detail, accuracy, and follow-through. Demonstrated ability to maintain confidentiality and handle sensitive information with integrity. Proficiency in Microsoft Office 365 Ability to work independently with minimal supervision while maintaining strong team collaboration. Preferred: Associate's or Bachelor's degree in Business Administration, Communications, or related field. Experience in a healthcare or hospice environment. Familiarity with Oregon employment and nonprofit compliance standards. Essential Functions (including but not limited to) Administrative & Executive Support Provide direct administrative support to the Executive Director, including calendar management, correspondence, document preparation, meeting coordination, and minute-taking. Handle highly confidential information in compliance with HIPAA, Oregon privacy statutes, and organizational policy. Prepare, proofread, and maintain accurate records, contracts, and reports with attention to detail and compliance with nonprofit governance standards. Support the coordination of Board of Directors meetings, including agenda drafting, material distribution, and recordkeeping of official minutes. Project & Operations Management Plan, track, and report on cross-departmental projects, ensuring deliverables, deadlines, and compliance requirements are met. Anticipate needs of the Executive Director and leadership team to streamline workflow, resolve scheduling conflicts, and maintain operational efficiency. Assist in the creation, documentation, and continuous improvement of administrative systems, policies, and procedures. Coordinate organizational initiatives and special projects such as staff events, community engagement activities, and donor communications. Communication & Representation Draft and manage communications on behalf of leadership, including internal memos, external correspondence, and donor acknowledgments. Serve as a first point of contact for sensitive inquiries, exercising diplomacy, professionalism, and sound judgment. Ensure consistency and professionalism across all communication channels, including email, written correspondence, and public messaging. Foster a positive and mission-centered culture through clear, compassionate, and proactive communication. Confidentiality & Compliance Maintain strict confidentiality regarding all personnel, patient, and donor information in accordance with HIPAA, Oregon State laws (ORS 192.553-192.581), and organizational policies. Handle sensitive matters with discretion, tact, and an understanding of ethical boundaries. Support leadership in compliance documentation, audits, and board reporting as needed. Core Competencies Project Management: Organizes resources, timelines, and deliverables efficiently; adapts quickly to changing priorities. Communication: Clear, respectful, and professional across written, verbal, and digital platforms. Discretion & Integrity: Maintains trust and confidentiality in all matters. Adaptability: Comfortable managing evolving priorities in a dynamic nonprofit environment. Initiative: Anticipates needs, identifies solutions, and takes ownership of outcomes. Mission Alignment: Demonstrates commitment to compassionate, community-based hospice and palliative care. Working conditions and special requirements: Ability to work in an office setting with occasional off-site meetings or events. Must be able to sit, stand, and use a computer for extended periods. Occasional lifting of up to 25 pounds may be required.

The mission for this position is to provide both personal and business support to the President, COO and Director of Industrial Sales, Chief Sales & Marketing Office & Co-Owner. Personal duties may include but are not limited to running errands, ordering online, grocery pick up, attending to the family dog, and other needs as they arise. Business support may include but are not limited those items listed in “outcomes”. Outcomes Assist with confidential matters both in business endeavors and personal support as directed. Assist in the management of the schedules for the President, CMO and Director of Industrial Sales & Marketing. This includes travel arrangements internationally and throughout the US. Provide support with customers, vendors and business contacts for coordination of projects, meetings and documentation. Perform confidential business and personal administrative and light accounting functions utilizing Microsoft software and other applications as needed. Screen incoming calls, correspondence and responds independently when possible. Perform both personal and business special projects as assigned. Frequently handles calls from/contacts with confused and upset people, patience and tact is required. Maintain an extremely high level of confidentiality. Provide routine information to and solicit situation specific information company wide from employees, managers and external relationships and general inquiries. Perform other duties as assigned. Minimum Qualifications Associates or Bachelor's degree highly desired. Will accept any combination of education, experience and training that provides the required knowledge, skills and abilities. Strong level of competency with Word, Outlook, Excel, PowerPoint, and Quicken. Excellent proofreading, grammar skills, and project management. 5 to 10 years of experience as an executive/personal administrative assistant. Must have a valid Oregon driver's license and meet the insurability requirements of the company. The statements made in any and all of the position postings are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed, as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Stahlbush Island Farms, Inc is an equal opportunity employer, focused on the employment and advancement of all applicants and colleagues for employment and promotion without regard to race, color, ethnicity, religion, gender, pregnancy/childbirth, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, citizenship, veteran or military status, marital or domestic partner status, or any other category protected by federal, state and/or local laws. Stahlbush Island Farms is an equal opportunity employer, program auxiliary aids and services are available upon request to individuals with disabilities.

AA/EEO Statement: Lane Community College is an Affirmative Action / Equal Opportunity / Veteran / Disabled Employer embracing equity, inclusion and accessibility. We encourage a safe and hospitable environment for historically marginalized populations including women, BIPOC, Latinx, LGBTQ+ individuals, veterans, and candidates and employees living with disabilities. Veterans Statement Lane actively recruits veterans and those with disabilities for all positions. For accommodations and questions call ************. * Veterans, please fax, e-mail, mail or deliver your documentation (DD214/DD215/letter of disability) to Human Resources, *****************, ************ * Lane Community College ensures that all documentation submitted to HR will remain confidential. Position Information: Posting Number: 250135 Job Title: Part-Time Administrative Specialist Applicant Notification: Department Information Lane Community College (LCC) seeks to hire a part-time Administrative Specialist for the Gender Equity Center and Multicultural Center at the Lane Community College main campus. Search Information * Provide all documents as requested. * A resume may not take the place of any section of the application. * Incomplete applications will not be considered. * Applications will remain in the applicant pool until the position(s) is filled. Location: Main Campus Classification: Administrative Specialist Position Type: Hourly Part-Time Classified Anticipated Start Date: Upon hire Salary/Wage: Hourly Salary/Wage Range: $20.17- $29.58 hourly (Classified Salary Level 9) Salary/Compensation Statement: * Our application is used to determine your initial salary placement for selected candidates. All employment and education history will be considered. * Part-Time Benefits may be available for qualified employees. Grant Statement: Working Schedule: * Part-time; generally Monday - Thursday, 9:00 am - 3:00 pm. Variable work hours based upon department needs; Mornings, evenings, and weekends may be required. * Schedules may vary with hours increasing during peak periods up to 40 hours per week, up to 1039 hours in a 12 month period. FLSA: Non-Exempt Position Status: Temporary Full/Part: Part-Time Annual Schedule: 260 Day (12 Month) Annual Schedule Details: Quicklink for Posting: ************************************** POSTING TEXT Posting Date: 12/12/2025 Closing Date: 01/04/2026 Applicant Pool: No Open Until Filled: No Required QUALIFICATIONS Required Education: * Two (2) years of post-secondary education. Required Experience: * Two (2) years of general office experience performing the full range of office support duties, including extensive public contact. * Job-related experience with Microsoft Office Suite (Word, Excel, etc.) or Google Workplace (Docs, Sheets, etc.) Licensure or Certification Requirements Conditions of Employment: * Successful applicants are required to complete a criminal background check. Infractions do not necessarily disqualify a candidate, and will be evaluated on a case-by-case basis. See our FAQs for more detail. * Must work and reside in the state of Oregon at the time their work is being performed. Preferred QUALIFICATIONS Preferred Education * Two (2) years of post-secondary education in office management, human services or a related field. Preferred Experience * Experience in customer service. * Experience in reception. * Experience in applying and enforcing procedures and guidelines. * Practical experience supervising or mentoring student workers. Language Statement We welcome multilingual applicants who can support and welcome all students. Bilingual/Multicultural Statement: Inclusiveness, diversity, and equity are integral to Lane's commitment to excellence in education and our commitment to student and community engagement. We welcome applicants who bring a diversity of identity, culture, experience, perspective, and thought. We encourage applications from candidates that identify with groups that are historically underrepresented in higher education. Equivalency Statement: We want to find the best candidate for the job, and that candidate may be one who comes from a less traditional background. We welcome applicants who bring a diversity of identity, culture, experience, perspective, and thought. We encourage you to apply, even if you do not believe you meet every one of the qualifications described. You are also encouraged to address how your professional and lived experience, scholarship, teaching, mentorship and/or service will contribute to the Lane mission of transforming lives through learning. Position Purpose: * The Administrative Specialist is a part of a team dedicated to facilitating access and full inclusion of students into the college environment. This is partially accomplished through proactive student support, effective collaborations and consultations with faculty and staff through a social justice framework (Equity Lens). The Administrative Specialist reports directly to the Dean of Student Engagement. * This position works with students to facilitate student success and an inclusive and accessible educational experience, consistent with federal law and universal design principles. This position provides administrative support to the Gender Equity Center, Multicultural Center, and the Division of Student Affairs. Essential Functions: Daily Program Operations * Assist and support the daily work flow in the front office of the department. * Greet students, staff, and visitors; answer phone and email inquiries. * Create, maintain, educate and enforce operations manuals and procedural guidelines. * Understand, articulate and apply department policies, procedures and philosophies.. * Properly refer students to accommodation specialists, coordinators, and other departmental staff, campus and community resources. * Actively participate in a shared workload; using plans and communication skills for a positive result; establish and maintain effective working relationships. * Work independently and as a member of a team. Work with Campus Community and Community Partners * Problem solve and manage sensitive information with appropriate awareness of FERPA standards; maintain confidentiality and sensitivity to the privacy needs of students. * Interact consistently in a respectful, pleasant, courteous, tactful manner with students, faculty, staff and the public. * Problem-solve difficult interactions with students, employees and the public: de-escalate and boundary situations as needed. * Track tasks thoroughly through full completion, using problem solving skills as needed, to the satisfaction of the lead worker who assigned the tasks. * The individual in this position exhibits professionalism and collegiality in a team environment, and the ability to create a welcoming, inclusive, accessible and professional atmosphere. * Other duties as assigned. Equity and Inclusion * Demonstrate Lane Community College's core value of social justice by ensuring equity and inclusion skills such as respect, inclusiveness, reflecting, valuing of cultural and personal differences. These are the basis of employee and student interpersonal communications and relationships and are applied to all position responsibilities. * Duties are carried out respectfully, inclusively, regardless of age, color, disability, gender, gender identity or expression, social class, marital status, national origin, race, ethnicity, religion, sexual orientation, veteran's status, nationality, age, language, origin or employment status. * Must demonstrate an active concern for meeting the needs of students, staff, and the public. * Actively assist with ADA compliance in conjunction with Lane Community College's Human Resources and Disability Resources departments; support appropriate access for persons with disabilities to facilitate student and staff success; mentor and role-model cultural competency for persons with disabilities. Supervision Statement: The Dean of Student Engagement is the supervisor of the Administrative Specialist position. Work is performed independently based on previous knowledge and professional judgment, according to local, state, and federal regulations, applicable laws, College policies, and program guidelines. The Dean will provide guidance and direction to the coordinator regarding responsibilities, including program oversight and authority. Work may be reviewed by the supervisor for the effective coordination of the project/program and the quality of services provided to the target population by staff. This position may provide supervision of student employees. Physical Demands/Working Environment: This position works indoors in a normal office working environment and is exposed to usual office working conditions that include office noises and interruptions, such as printers, telephones, and visitors. This position requires that an employee be able to sit or stand for extended periods of time; perform cognitive and psychometric work for more than six (6) hours a day. This position may work with individuals who may be in crisis, have difficulty tracking, or are in need of mental health support. Work may require transporting materials up to twenty-five (25) pounds. Work safely. Knowledge Skills and Abilities: Knowledge of and skill in * College/department policies and procedures and the ability to apply them appropriately to daily operations. * Demonstrated understanding of issues facing diverse groups (e.g., low-socioeconomic, first-generation, students with disabilities, underrepresented students of color, non-traditional, and under-prepared individuals). * Demonstrated strong written and oral communication skills. * Demonstrated high-level organizational skills with the ability to prioritize and multitask effectively in a fast-paced, detail-oriented, and time-sensitive environment. * Demonstrated skill in the use of MS Office Suite (or similar); database management; and the use of active listening, assertiveness, problem-solving, and public relations techniques. Ability to * Perform the essential functions of the position, recognize situations that warrant initiative and move forward without hesitation. * Resolve issues, problems, or situations. * Sustain regular work attendance, anticipate the next steps and execute independently. * Prioritize tasks, work under stress and pressure to meet critical deadlines. * Establish and maintain effective working relationships with supervisor, staff, students and the general public. * Interact with students, staff and the public in a pleasant, tactful and courteous manner. * Maintain the confidentiality of records and information. * Be aware of others' reactions and adjust interpersonal skills accordingly. * Represent the College with diplomacy and in a professional manner in person and on the phone. * Exhibit cultural humility and agility, with the ability and commitment to work with individuals from diverse backgrounds. * Demonstrated ability to work collegially and collaboratively with diverse internal and external constituencies. * Provide support to employees working to meet accreditation standards through evaluation and assessment of student outcomes Applicant Instructions: Applicant Instructions * Incomplete applications will not be considered. All fields in the application must be completed, including employment dates, work hours, and detailed job duties. * The Curriculum Vitae (CV)/Resume may not take the place of any section in the application. Required Documents To be considered a candidate for this position, all of the following must be included in the application package: * Application - Complete and submit online via the applicant portal. * Resume - Comprehensive of experience, education, and accomplishments. * Cover Letter - Clearly detailing how you meet the qualifications for the position. If applicable: DD214 - Veterans, please fax, e-mail, mail, or deliver your documentation (DD214/DD215/letter of disability) to Human Resources at Lane Community College, attn. Zack Roush, *****************, Fax: ************. Additional Documents and Letters of reference are not accepted. Questions? * For assistance with the online application call Human Resources at ************. * For position questions contact Carl Yeh at ***************. How to monitor your application: * Enter ********************** into your Safe Senders list. Notifications will be sent toward the end of the search process. * Visit your Employment Opportunities account. The main page will show your status in the search. Positions close at 9:00 pm. Transcript Instructions: * Transcripts are not required, however if you have obtained a degree higher than the required education for this position, then unofficial transcripts are required to ensure an accurate salary placement is conducted. * International degrees will require a foreign degree evaluation for their US equivalent. For more details, click here. Attach under "Optional Documents", fax, e-mail, deliver or mail to: Lane Community College Human Resources Posting 250135, Attn: Jill Deneault 4000 E. 30th Ave. Building 3, 1st floor Eugene, OR 97405 Fax: ************** E-mail: ******************** Union Association: LCC Employees Federation (Classified)

Student (Work Study) Special Notes to Applicants: Please note: * As a condition of employment, all new employees are required to be compensated via direct deposit. * Offers of employment are contingent on the applicant having Oregon residency at the time work commences. * Terms and conditions of employment are subject to the terms outlined in the LBCC Administrative Rules and Board Policies. * Employment is subject to completion of a post-offer criminal background check. * Within three days of hire, you will be required to complete the US Department of Homeland Security's Form I-9 confirming authorization to work in the United States of America. Linn-Benton Community College is a Fair Chance employer committed to inclusive hiring practices. We welcome applications from individuals with a broad range of lived experiences, including those who have been involved with the justice system. If you are selected as a finalist, a conditional job offer will be contingent upon the successful completion of job-related pre-employment checks. These may include a background check, sex offender registry checks, motor vehicle history check, civil records checks, or other relevant screenings. Please note that background check results do not automatically disqualify a candidate. If you have questions or concerns about the pre-employment check process, please reach out to Human Resources at ********************** LBCC is an Equal Opportunity Educator and Employer. Position Title: [WorkStudy] Administrative Aide Employment Requirement Criminal Background Check - C4 Division/Department: Healthcare Location Job Summary: This position will support staff, faculty and students in the Healthcare division. Primary duty expectations are assisting with printing and copier needs, lab laundry, and any projects assigned by faculty, administrative assistants or dean. Required Qualifications: Education and Experience: * Must maintain enrollment in at least 6 credits at LBCC, maintain satisfactory academic progress throughout each term, maintain a cumulative grade point average (GPA) of 2.0 or better, and have financial aid in place to be eligible to work in a Work Study student employee capacity at Linn-Benton Community College Knowledge, Skills, and Abilities: * Requires basic computer skills including email, Microsoft Office Suite and Google Office Suite * Working knowledge of copy machines * Ability to communicate professionally with a variety of people, including administrative assistants, dean, faculty, and students * Must be self-motivated, be able to work independently and with others * May be required to sign confidentiality agreements * Ability to interact sensitively and effectively with individuals from diverse backgrounds Preferred Qualifications: Experience with document editing is preferred. Physical Requirements and Working Conditions: * May occasionally lift light to medium weight items, with or without assistance * Work is performed indoors with minimal exposure to safety and health hazards * Considerable time may be spent working at a computer Essential Duties: * On-campus support of staff and students * Work well independently and with others * Provide support working in a Google drive folder * Follow instructions and other duties as they arise Applicant Instructions: Applications submitted to this student recruitment pool are reviewed on an as needed basis. Qualified applicants will be contacted when positions become available. Please complete the online application and upload or attach the following required documents: * Resume U.S. Veterans must attach proof of Veteran Status to their application to qualify for veteran's consideration. Resources and Tips for Applicants: * View information about Accessibility in Recruitment and disability accommodations at Linn-Benton Community College at this link. Proposed Start Date: Full-time or Part-time Number of hours/week: Work Schedule: Regular Posting Date: 11/14/2025 Closing Date: Open Until Filled: No Salary Grade Salary/Rate $15.13

Senior Administrative Assistant Location: Remote with occasional In Person tasks in Albany Oregon (must reside in Albany OR, or its surrounding areas) Job Type: Full Time Company: Burton Behavioral Interventions Corp. About Us: At BBIC, we are passionate about making a meaningful impact in the lives of individuals on the autism spectrum. Based in Albany, Oregon, we provide high-quality, evidence-based Applied Behavior Analysis (ABA) services to help individuals develop essential life skills, increase independence, and reduce challenging behaviors. Position OverviewBBIC is seeking a highly organized and self-directed Senior Administrative Assistant to support daily clinic and company operations. This role combines administrative leadership, client and staff support, community outreach, and marketing. The ideal candidate is professional, detail-oriented, and comfortable representing BBIC with families, providers, and community partners. Experience with ABA services is preferred but not required. Key Responsibilities Community Outreach & Marketing Build and maintain referral relationships with pediatricians, schools, early intervention programs, insurance partners, and community organizations. Represent BBIC by clearly explaining our mission and ABA services. Schedule and attend outreach meetings, networking events, and community events. Coordinate and staff community booths and BBIC-hosted events. Create and manage social media content and marketing materials (flyers, brochures, digital content). Track outreach activities and referral follow-ups. Administrative & Clinic Operations Provide day-to-day administrative support to leadership and clinic operations. Answer phones, respond to emails, schedule appointments, and greet clients. Maintain organized client, staff, and operational records. Manage calendars, meetings, agendas, and documentation. Assist with clinic opening tasks, vendor coordination, and office logistics. Open and close the clinic and ensure HIPAA compliance. Client & Staff Support Manage client waitlists, intake coordination, scheduling, and insurance verification. Serve as a liaison between families and staff to resolve scheduling or service concerns. Support staff onboarding, scheduling, and compliance tracking. Qualifications Strong communication, organizational, and time-management skills. Confidence in community outreach, relationship-building, and public-facing roles. Ability to multitask and work independently. Proficiency with Microsoft Office and basic marketing tools (e.g., Canva). Attention to detail and commitment to confidentiality. Familiarity with ABA services and terminology preferred. Physical Requirements Ability to lift up to 25 pounds. Ability to sit, stand, and work on a computer for extended periods. What We Offer 401(k) with employer matching (available to all staff regardless of hours worked) Personal Time Off and Sick Time Mileage reimbursement and drive time compensation Medical and Dental Insurance w/ BBIC Contribution (for employees working 32+ hours/week) Aflac Coverage w/ BBIC contribution (for employees working 32+ hours/week) Paid training Flexible scheduling options Referral program incentives Gift cards on your birthday Opportunities to have lunch with the owner Type: Full-time Pay: $17.00 to $21.00 per HOUR

Join our dynamic team as an Administrative Coordinator at Eugene Treatment Center! Hours of operation: 5:00 a.m. 1:00 p.m. M-F and 6:00 a.m. - 11:00 a.m. on rotating Saturdays. $20.00hr- $26.00hr Depending on experience Benefits Health, Dental, Vision Plans: Medical and Vision-employer contribution 90% for employee and 25% for dependents, Dental- 90% employee and 20% dependent. 401k: 4% Safe Harbor match Traditional/Roth options. Voluntary Benefits: Life, disability, accident and critical illness insurance. Life Insurance: $20,000 company-provided coverage. Time-Off: 12 Holidays, sick time per state requirements, 2 weeks' vacation in the first year. Education and Training: RELIAS annual subscription, two paid professional development days per year. Veterans Grant- Covers additional training, certifications, and fees for veterans. Refer, Reward, Repeat: Employee referral program earn up to $2,000 per referral hired. Thanks Reward & Recognition Program Annual Service Awards Team Member of the Quarter & Year Awards Responsibilities and Duties Responsible for the smooth operation and communication of inter-departmental services. Will greet individuals entering the treatment center: Request client IDs to validate treatment program participation, manage visitor sign-in log, monitor lobby activity and client flow, check client monetary status. Collect balances due, receive potential client inquiries, liaise with other providers in the community. Perform all office duties including assisting in the preparation of the required weekly reports. Must have excellent communication and customer service skills and a thorough understanding of boundaries and confidentiality related to substance abuse treatment. Qualifications and Skills High school diploma or equivalent One (1) year experience as a general office clerk with basic math and accounting skills and previous cash handling experience preferably in the health care field. Excellent computer skills to include proficiency with Microsoft Office. Meet state requirements for employment in an opioid treatment program. We follow federal guidelines regarding prohibited substances, even those legal at the state level Current driver's license in the state in which they reside. Visit our website at ************* to learn more about our mission. ORTC, LLC Is and Equal Opportunity Employer

Job Description Join our dynamic team as an Administrative Coordinator at Eugene Treatment Center! Hours of operation: 5:00 a.m. 1:00 p.m. M-F and 6:00 a.m. - 11:00 a.m. on rotating Saturdays. $20.00hr- $26.00hr Depending on experience Benefits Health, Dental, Vision Plans: Medical and Vision-employer contribution 90% for employee and 25% for dependents, Dental- 90% employee and 20% dependent. 401k: 4% Safe Harbor match Traditional/Roth options. Voluntary Benefits: Life, disability, accident and critical illness insurance. Life Insurance: $20,000 company-provided coverage. Time-Off: 12 Holidays, sick time per state requirements, 2 weeks' vacation in the first year. Education and Training: RELIAS annual subscription, two paid professional development days per year. Veterans Grant- Covers additional training, certifications, and fees for veterans. Refer, Reward, Repeat: Employee referral program earn up to $2,000 per referral hired. Thanks Reward & Recognition Program Annual Service Awards Team Member of the Quarter & Year Awards Responsibilities and Duties Responsible for the smooth operation and communication of inter-departmental services. Will greet individuals entering the treatment center: Request client IDs to validate treatment program participation, manage visitor sign-in log, monitor lobby activity and client flow, check client monetary status. Collect balances due, receive potential client inquiries, liaise with other providers in the community. Perform all office duties including assisting in the preparation of the required weekly reports. Must have excellent communication and customer service skills and a thorough understanding of boundaries and confidentiality related to substance abuse treatment. Qualifications and Skills High school diploma or equivalent One (1) year experience as a general office clerk with basic math and accounting skills and previous cash handling experience preferably in the health care field. Excellent computer skills to include proficiency with Microsoft Office. Meet state requirements for employment in an opioid treatment program. We follow federal guidelines regarding prohibited substances, even those legal at the state level Current driver's license in the state in which they reside. Visit our website at ************* to learn more about our mission. ORTC, LLC Is and Equal Opportunity Employer Job Posted by ApplicantPro

Classification: Administrative Specialist Closes: Sunday, January 4, 2026 at 11:59 p.m. Community Development Division SEIU represented Non-exempt, *Full Benefits Grades: B22 $25.64- $38.46/ hour, Pay dependent on qualifications and in accordance with Oregon's Pay Equity Act. *Benefit enrolled employees and dependents have access to a FREE, on-site health and wellness center. Position includes generous medical package to include $1,200 health reimbursement account, sick leave, vacation, holidays, gym membership, and participation in Oregon Public Employee's Retirement (PERS). Position Overview: The City of Springfield is looking for a detail-oriented Administrative Specialist II to join our Code Compliance Team. This position ensures civil citations, administrative penalties, liens, abatement actions, and ensures legal documentation is processed accurately, on time, and in compliance with municipal code and established procedures. Work requires a high degree of accuracy, confidentiality, and attention to legal timelines. For the complete Administrative Specialist II job description, please see: ************************************************************************************************************** Specifications Training & Experience: The City will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. Such a way to meet minimum qualifications could include: • Associate degree or two-year technical certification in the field of business administration, paralegal, public administration, or a closely related field, and; * 3-5 years of experience in advanced administrative support in areas involving legal documentation, regulatory processes, paralegal duties, court procedures, or code compliance. Preferences may be given for knowledge and experience: * Proficiency in legal, permitting, or case management systems (ex: Tyler enterprise permitting software) * Public sector experience in a regulatory or compliance environment * Verbal Spanish language skills * Microsoft Office Suite * Land use, permit processing experience, or regulatory documentation Selection and Interview Process: Top candidates will be invited to interview. As a part of our selection process, it will be necessary for candidates to provide the names and email addresses of up to five professional references (including two managers) that can provide information on work performance. To avoid any delay in the process, we ask candidates to start gathering reference information now (name, email address, contact info and time period you worked together). Additional information regarding reference checking will be emailed to candidates at a later date through the SkillSurvey Pre-Hire 360 system. The selection process will include: reference checks and criminal background check. All testing and selection processes will be done in accordance with the Oregon Veteran's Preference in Public Employment Law. Please do not indicate 'See Resume' in the 'Work Experience' part of the application. The information you provide in the application 'Work Experience' and 'Job Duties' will be used to determine if you will proceed to the next phase in the selection process. Information related to education and experience must be verifiable on your application to be given credit. NOTE: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract. The City of Springfield is an Equal Opportunity Employer.

Founded in 1895, Bushnell University provides a holistic Christian education, fostering wisdom, faith, and service in its students. In joining the staff here, you will be part of an academic community that seeks to cultivate your faith while you make a difference in the lives of our students. Bushnell is the largest private university in Eugene's vibrant university district, which also includes the University of Oregon. Eugene is a college town small enough to know your neighbors and large enough to offer fantastic arts, entertainment, dining, healthcare, and educational opportunities. It is also an ideal place to enjoy the beautiful Pacific Northwest, being just one hour from the Oregon Coast, one hour from the Cascade Mountains, and less than two hours from Portland and the Columbia River Gorge. Job Summary: The administrative assistant position reports to the Dean of the College of Health Professions with the primary responsibility to provide administrative support to the Dean of the College of Health Professions (CHP) and other CHP Program Leadership (e.g., Clinical Mental Health Counseling). This position will manage the department purchases across the college, manage calendars for CHP leadership, produce reports and departmental correspondence, coordinate department events, liaise with other departments across campus as required, and provide support to CHP faculty. Strong organizational skills, the ability to handle multiple tasks, excellent oral and written communication skills, and strong technical skills are essential to the administrative assistant position. The position requires effective interpersonal skills along with the ability to work both individually and as part of a team. Due to the nature of the position, a high level of confidentiality is required at all times. Position Duties & Responsibilities * Provide administrative and clerical support for the Dean and Program Leadership, including (but not limited to) budget preparation, timely issuance of adjunct contracts, and coordination of departmental events. * Keep the appointment calendar for the Dean and Program Leadership and schedule appointments with faculty, students, and others, as required. * Provide administrative support to the Dean and Program Leadership including scheduling, creating agendas, and recording of minutes, as required. * Assist the Dean and Program Leadership in liaising with relevant accrediting bodies, as required. * Assist the Dean and Program Leadership in the coordination and execution of departmental events including but not limited to advisory boards meeting, accreditation site visits, and events and productions. * Coordinate student workers to provide support for the respective schools. * Work closely with the Registrar, Dean, and Program Leadership to ensure student petitions are processed in a timely manner. * Coordinate new-hire paperwork and on-boarding for all new adjunct hires in the respective schools. * Manage department purchases to ensure budget is maintained. * Make travel arrangements for the Dean, Program Leadership, and faculty, as required. * Communicate relevant information to students, faculty, and staff in a timely manner. * Liaise between faculty members and the textbook seller to maintain current textbook listing, deadlines, and adherence to federal guidelines. Provide textbook support to faculty and students. * Accept new projects as assigned and be alert to new initiatives that are consistent with the general scope of the position Experience and Qualification Requirements: * Experience in higher education administration support and academic service is preferred. * Candidate must be actively engaged in a Christian congregation and able to identify with and support the Bushnell Theological Context for Community statement. * Ability to utilize Windows and Microsoft based software including Word, Excel, PowerPoint, Teams, etc. Willingness to learn Student Information System (Jenzabar) * Experience utilizing e-mail for the purposes of organizational communications. * Excellent communication skills with demonstrated ability to communicate effectively using tact, patience, and courtesy with individuals from diverse backgrounds and cultures, as well as the ability to deliver presentations Working Conditions/Special Requirements: * Bushnell University seeks candidates who demonstrate a vibrant and maturing Christian faith. * The position requires a strong commitment to multiculturalism and diversity. * The position requires working in a non-smoking, drug free environment. * The employee must adhere to FERPA guidelines and student confidentiality at all times. * All employees of Bushnell are "mandatory reporters" under Oregon law. See *********************************************************** for specific information. * The employee must have knowledge of strong office management techniques; operations, procedures, specific rules and precedents of the office; research methods and report writing techniques; record-keeping techniques; operation of office machines including computer equipment and specified software; principles of training and providing work direction. * The position requires a strong ability to communicate effectively and succinctly, both verbally and in writing, utilizing tact, patience and courtesy. * Listening skills and the ability to speak and write clearly are essential to this position. Must possess exceptional interpersonal and communication skills. * The employee must have high personal motivation, with great attention to detail and accuracy. * This person must project a positive, vibrant and professional attitude in assisting people. * This person must have high ethics of honesty and confidentiality, with a genuine and gracious presence pertaining to the students, faculty, staff and business of the department and the University. * This position may require lifting up to 25 lbs, as well as bending, stooping, kneeling. * This position description is subject to change at any time * This position will assist with Fall and Spring Commencements which will fall outside of normal office hours Application Instructions Bushnell employees are expected to abide by the Theological Context for Bushnell Community Life. Please read this document before continuing. To be considered for this position, please submit all of the following through the online application process: * Cover letter addressing skills, experience, and knowledge * CV/Resume * Personal Statement of Faith that clearly addresses all three of the sections below: * Section 1: how a maturing Christian faith finds expression in the candidate's personal life, family life, community life, and current church membership; * Section 2: how the candidate integrates faith into his or her work life; and * Section 3: the candidate's understanding of and ability to support Bushnell's Theological Context for Community statement. * Contact Information for three references, one of which must be the applicant's pastor or another appropriate church leader who is able to address the applicant's faith background. * Completed Employment Application * Please include all requested materials. Incomplete application packets may result in disqualification. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Wendy Yamada at ************ or ********************. In compliance with the Clery Act, Bushnell University provides our Annual Security Report & Fire Safety Report. You may request a paper copy from the Office of Student Life by calling ************. This report is required by federal law and contains policy statements and crime statistics for the university.

Details Information Department Pharmacy Professnl Instr (PHR) Classification Title Administrative Program Spec Job Title Administrative Program Specialist Appointment Type Classified Staff Job Location Corvallis Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Employment Category Regular Job Summary This recruitment will be used to fill one full-time Administrative Program Specialist position for the College of Pharmacy at Oregon State University (OSU). The position provides comprehensive administrative and program management for the OSU College of Pharmacy's Pharm.D. program, with primary responsibility for program coordination, event support, and engagement tracking. This position serves as a key point of contact for the College, both internally and for prospective Pharm.D. students, coordinating cross-campus projects, program initiatives, and events related to the Pharm.D. program. Reporting to the Operations Manager, this position works closely with the Office of Student Success and Engagement, as well as faculty and staff, to support program activities and ensure alignment with institutional and accreditation requirements. This position applies and interprets policies and procedures to support consistent and compliant program operations, serving as a resource to students, faculty, and staff.The role conducts program analysis and reporting, identifying trends, monitoring outcomes, and recommending process improvements to enhance efficiency. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all. FACTS: * Top 1.4% university in the world * More research funding than all public universities in Oregon combined * 1 of 3 land, sea, space and sun grant universities in the U.S. * 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties * 7 cultural resource centers that offer education, celebration and belonging for everyone * 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates * 35k+ students including more than 2.3k international students and 10k students of color * 217k+ alumni worldwide * For more interesting facts about OSU visit: ***************************** Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total Rewards Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: * Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. * Free confidential mental health and emotional support services, and counseling resources. * Retirement savings paid by the university. * A generous paid leave package, including holidays, vacation and sick leave. * Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. * Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. * Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life. Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU. Key Responsibilities Pharm.D. Program Administrative Support- 45% * Assists the Operations Manager and Office of Student Success and Engagement in the overall coordination and implementation of the Pharm.D. program. * Communicates with the general public, prospective students, and partners who have questions or request information about the Pharm.D. program, providing accurate interpretation of program policies and curriculum requirements. * Manages Pharm.D. student compliance requirements, including OHSU badging, background checks, and Banner audits; monitors completion, communicates with non-compliant students, and ensures adherence to OHSU and OSU standards. * Manages and interprets Pharm.D. exam score data, preparingreports for the advising team and program leadership to support student success and continuous program assessment. * Oversees the collection, analysis, and distribution of course and learning objective survey results, compiling summary reports and making recommendations to the Associate Dean of Academic Programs, Director of Assessmentto inform curriculum review and planning. * Coordinates academic support activities, including Pharm.D. classroom scheduling, exam coordination, and classroom technology readiness, ensuring smooth instructional operations. * Maintains and updates key program documentation and operational procedures to reflect current policies and accreditation standards. Events & Engagement Program Support - 35% * Coordinates College and program events such as orientations, student activities, information sessions, and open houses, ensuring alignment with program goals and adherence to OSU policies and procedures. * Manages event planning and execution, including RSVP tracking, preparing program materials, and providing day-of-event support. * Responsible for tracking College-wide engagement and event activities, including data collection and report preparation. * Analyzes event participation and outcomes to identify trends, and recommends strategies to strengthen future student, alumni, and donor engagement efforts HR Operations Liaison - 10% * Supports the Operations team as a liaison for HR related processes across both campuses. * Responsible for onboarding and offboarding employees, including technology requests and other related administrative needs. * Interprets and explains HR policies and procedural requirements to faculty, staff, and student employees. * Partners with OSU and OHSU service units to ensure compliance with HR, technology, and facilities requirements, including access, badging, and records management. Provides guidance to faculty and staff on OSU and OHSU policies. * Manages processes for academic faculty recruitment and searches, including travel coordination, interview scheduling, meeting logistics, and hospitality arrangements. Student Worker Oversight - 10% * Provides leadership and daily oversight for assigned student workers, including hiring, training, scheduling, and performance evaluation. * Oversees day-to-day work, establishes performance goals, and provides feedback to ensure quality and timely completion of assignments. * Guides student workers in supporting meetings, events, and program activities, fostering professional development and accountability. What We Require Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR an equivalent combination of training and experience. One year of postsecondary education may be substituted for up to one year of the experience. What You Will Need * Ability to work independently and manage multiple priorities. * Experience coordinating projects and/or monitoring compliance. * Strong communication skills enabling clear, concise communications with diverse groups of students, employees, and the public. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. What We Would Like You to Have * Experience in the collection, analysis, and distribution of data. * Experience in supporting an academic program. * Experience managing HR processes such as onboarding, offboarding, etc. * Experience managing and coordinating events. Working Conditions / Work Schedule This position requires on-site attendance during regular work hours (8 AM to 5 PM) in the College of Pharmacy space on the Oregon State University's Corvallis campus. Some evening or weekend hours may be required on infrequent occasions with advance notice. Occasional travel to the Portland campus may be required (less than once per quarter). Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Min Salary $22.84 Max Salary $34.70 Link to Position Description ********************************************************* Posting Detail Information Posting Number P05498CT Number of Vacancies 1 Anticipated Appointment Begin Date 02/01/2026 Anticipated Appointment End Date Posting Date 12/22/2025 Full Consideration Date Closing Date 01/11/2026 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position. Cover letters are optional for this position and will not be used for evaluating your qualifications. Equivalent required experience is based on full-time equivalent (40 hours per week). PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties. Typically, the starting salary is at the lower end of the salary range. For additional information please contact: Shayna Fleming ****************************** ************ We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team at **********************************. Supplemental Questions

Job Description:Sales & Administration (Clerical & Sales Support) The Sales & Administration position is responsible for performing Administration duties related to store accounting and operations, assisting in the sales of tires and wheels to customers, providing excellent customer service and completing work according to company policies, procedures, and the Code of Conduct. Primary Responsibilities: Greeting customers; discussing customer needs and answering questions related to merchandise, vehicle repairs, and other issues; providing product and service quotes and referring customers to other qualified employees as necessary. Assists in store accounting and bookkeeping procedures; assists in the administration of Les Schwab credit program; assists with store inventory; and picking up merchandise and parts as required. Provides excellent customer service; promotes store sales; asks questions to identify customer wants and needs; refers customers to other qualified employees as necessary. Experience: Les Schwab offers opportunities for a variety of skills, with on-the job training. Qualifications: Valid driver's license; excellent customer service skills and the ability to work in a rapid pace environment; occasional lifting up to 20 pounds; continuous standing and walking Pay and Benefits:$16.50 - $26.45 For full time positions after eligibility criteria are met, benefits include: Quarterly Bonus Medical, dental, vision, and life insurance Company-funded retirement plan Paid time off Short- and long-term disability Employee discount Tuition Assistance Benefits are subject to change at any time and governed by plan documents and Company policy. Higher minimum wage applies in applicable locations.

ID: SOR-102 Program: SEE Wage/Hr: $16.20 Hours/Week: 32-40 Minimum Age: 55 Being Age 55 or Older is Good for The Environment! The Senior Environmental Employment (SEE) Program offers unique opportunities in Scientific, Technical, and Administrative / Office support for individuals age 55 and over to support the Environmental Protection Agency (EPA) through a grant administered program through National Experienced Workforce Solutions ( NEW Solutions). This is a unique program where your talents, expertise and experience will truly be valued. You'll be working side-by-side with EPA staff that are doing important work every day. Benefits: Paid Health Insurance Premium if working 60+ hours in a 2 week pay period, Paid Accrued Vacation, Paid Accrued Sick Time, Eleven Paid Federal Holidays, One Individual Holiday, and optional Vision and Dental Insurance available. This position does require a background check prior to onboarding. Must be a United States Citizen to be eligible for this position. Local applicants only. Must live within commutable distance to the Corvallis, Oregon EPA office. Qualifications: Minimum of 5 year(s) of experience in Administrative Support OR AA Degree in Administration, Science Experience required with Windows, MS Word, MS Excel, MS SharePoint, MS Teams Microsoft Suite (Word, Excel, SharePoint, Teams) Duties: Provide administrative support to laboratory staff and manager, including assistance with acquisition management, inventory management, facility support, R9/PESD facility coordination, SharePoint site maintenance and mail and shipping support Assist with Region 9 acquisition process. i. Organizing and consolidating purchase requests. Assisting with purchase documentation and record keeping. ii. Maintaining vendor information and updated 889 certs. 25% Facility support and coordination. i. Answer calls to our R9 Lab's main phone line, check for messages and distribute appropriately. ii. Arrange guest WIFI access for guests. iii. Assist with facility related activities like updating phone rosters, door signage, and facility requests. iv. Coordinate Region 9 cooperation with greater ORD-PESD on issues like outreach programs, Step it Up, Feds Feed Families, potlucks, etc. 25% Assist the Region 9 Laboratory Director and staff with preparing, reviewing, updating, and archiving documents. Evaluate systems and develop strategies for streamlining operations. i. Assist with development and maintenance of R9 Lab SharePoint site. ii. Keep minutes of weekly meetings and update to SharePoint. 25% Inventory Maintenance - Perform periodic inventory control checks to ensure compliance with established procedures. Assist EPA property custodial office in controlling all Region 9 Laboratory property. i. Assisting with custodial officer duties, gathering equipment information and inputting into the Sunflower database. ii. Assisting with updating VERTERE, our chemical inventory database. 20% Mail and shipping assistance. i. Check on mail and deliver packages. ii. Create UPS labels for shipment out of and into the lab. 5% Other: Training on Teams, VERTERE, Sunflower Physical requirements: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. NEW Solutions is committed to promoting equal opportunity and to an environment free from discrimination and harassment in any form administering Experienced Worker Programs under cooperative agreements with federal agencies. It is NEW Solutions' policy to comply with all applicable laws that provide equal opportunity and to prohibit unlawful discrimination in enrolling participants in the federal programs.

Department: Office of Internal Audit Classification: Executive Support Specialist 2 Appointment Type and Duration: Regular, Ongoing Salary: Updated: $21.42 - $32.55 per hour FTE: 1.0 Review of Applications Begins open until filled Special Instructions to Applicants To ensure consideration, please submit a complete application which includes: 1) An online application; 2) A current resume; 3) A cover letter. In your cover letter you can demonstrate how your skills and experience meet the minimum and preferred qualifications, address any transferable/non-traditional skills, or provide additional information on your interest in the position. We are interested in finding the best candidate for the position. We encourage you to apply, even if you don't think you meet every qualification in the job description including the preferred qualifications. Use your application to let us know what is meaningful to you about the role and what transferable skills or other qualities you would bring. Department Summary The Office of Internal Audit (OIA) independently assesses and enhances the University of Oregon (UO) risk management, control, and governance practices. It ensures that operations are conducted efficiently, effectively, and in line with policies and regulations, while identifying improvement opportunities and mitigating risks to support the University's strategic goals. OIA is responsible for developing and implementing a flexible annual audit plan that prioritizes areas of highest risk and adapts to the UO's risk landscape. Position Summary The Executive Assistant in the Office of Internal Audit provides diversified and confidential administrative support to the Chief Auditor and to the Office of Internal Audit. This position, under the guidance of the Chief Auditor, functions as the first point-of-contact for the department representing IA professionally and confidentially. The Executive Assistant supports the Office of Internal Audit through various administrative and reception duties, including but not limited to: scheduling meetings; maintaining the Chief Auditor's and department's calendars; preparing and editing office correspondence, documents, and reports; providing courteous and efficient receptionist duties; managing the department budget and processing financial transactions, and procuring of supplies and services as requested by the Chief Auditor. The executive assistant uses a comprehensive knowledge of UO in support of the Office of Internal Audit, and maintains strict confidentiality as this position has access to sensitive and confidential issues. The executive assistant is expected to carry out duties with limited supervision and reports directly to the Chief Auditor. Minimum Requirements One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience. Professional Competencies • Strong organizational skills. Demonstrated ability to meet deadlines, anticipate needs, and to prioritize multiple tasks while working independently at times. • Excellent oral and written communication skills; attention to detail • The integrity to maintain confidentiality. • Ability to relate effectively and engage with a wide variety of people from diverse backgrounds and cultures. • Ability to work cooperatively with others and to take initiative in identifying and employing available resources. • Demonstrated technical skills and ability to provide daily support to a small office • Proven proficiency with Word, Excel, PowerPoint, and Outlook. Preferred Qualifications • 3 years of experience providing administrative and/or executive level support within a large, complex organization. • Experience coordinating and communicating confidential and sensitive matters. • Experience in accounting, financial management and related activities • Bachelor's degree • Experience using higher education software programs such as Banner, Cognos or Drupal • Experience providing executive level support • Experience working in higher education FLSA Exempt: No All offers of employment are contingent upon successful completion of a background check. This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union. The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit ************************************** The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at ********************* or ************. UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here. In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at ************************************************************************

Apply now Job no: 536154 Work type: Classified Staff Categories: Administrative/Professional, Administrative/Office Support, Computer and Information Science, Data Science Department: School of Computer & Data Sciences Classification: Executive Support Specialist 1 Appointment Type and Duration: Regular, Ongoing Salary: $20.98 - $31.63 per hour FTE: 0.5 Review of Applications Begins January 4, 2026; position open until filled Special Instructions to Applicants A complete application should include: 1. A current resume/CV 2. Three (3) professional references with contact information Department Summary The newly formed School of Computer and Data Sciences (SCDS) brings together and focuses the University of Oregon's substantial and diverse research expertise to solve next generation computational and data-driven challenges, with impact to society, the human experience, and the world. SCDS trains citizen-students to innovate and interact with data-driven computational tools and to situate computational use to ensure a benefit to all. SCDS comprises 34 faculty, 800 undergraduate majors, 70 graduate and doctoral students and its courses annually reach over 1000 students university wide. SCDS is positioned in the College of Arts and Sciences (CAS) and works with the college and university to accomplish shared goals. Position Summary The Executive Assistant (EA) supports the work of one or more executives in the SCDS leadership structure. The EA is responsible for a broad set of assignments related to the duties of the leadership they support, and will be required to manage complex issues that accompany advancing the SCDS's strategic vision and mission. The EA uses independent judgment and decision-making skills to support the work of SCDS leadership. The EA provides executive-level administrative support by maintaining calendars, notetaking and meeting preparation on behalf of executives, assisting with communication and information flow (including sensitive and confidential material) including responding to and sending communications on behalf of the executives and, coordinating committee work, projects, programs, and events critical to the mission and work of SCDS. The EA is a vital member of the SCDS administrative team and must exhibit appropriate and collegial behavior in a team environment, as well as the ability to create a welcoming and professional atmosphere. This position regularly interacts with faculty, staff, and key university partners including academic leadership in the offices of the President, Provost, Vice President for Research and Innovation (VPRI), Division of Undergraduate Education and Student Success (UESS), Enrollment Management, Campus Planning & Facilities Management (CPFM), and other schools and colleges. The EA must exhibit a high level of sensitivity, confidentiality, and cultural awareness, have the ability to work both independently and as part of a team, demonstrate sound judgment, and exercise creative problem-solving. Minimum Requirements Three years of clerical/secretarial experience which included: one year at a full performance level performing typing, word processing, or other generating of documents; and lead work responsibility or coordination of office procedures. Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. No substitution will be made for the one year at the full performance level. Professional Competencies * Excellent, effective communication skills. * Demonstrated organizational, project management, and time management skills, including attention to detail. * Ability to take initiative, consult resources, and problem-solve in a self-directed manner. * Ability to collect, interpret and synthesize information from multiple sources. * Proficiency with Microsoft Office applications such as Word, Excel, PowerPoint, and Outlook (or similar scheduling/calendar program). * Ability to manage stressful or difficult situations in a calm, constructive, and appropriate manner, particularly as it relates to handling sensitive and/or confidential information. * Commitment to promoting and enhancing diversity and inclusion, including the ability to communicate and work effectively with individuals from diverse backgrounds and cultures. * Ability to acquire comprehensive knowledge of UO, it's practices, policies, programs, and personnel. Preferred Qualifications * Bachelor's degree. * Experience in higher education. * Experience with data entry and/or data management. * Experience navigating complex administrative policies, rules, and procedures. FLSA Exempt: No All offers of employment are contingent upon successful completion of a background check. This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union. The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website. The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call ************. UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here. In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online.

Job Description The mission for this position is to provide both personal and business support to the President, COO and Director of Industrial Sales, Chief Sales & Marketing Office & Co-Owner. Personal duties may include but are not limited to running errands, ordering online, grocery pick up, attending to the family dog, and other needs as they arise. Business support may include but are not limited those items listed in “outcomes”. Outcomes Assist with confidential matters both in business endeavors and personal support as directed. Assist in the management of the schedules for the President, CMO and Director of Industrial Sales & Marketing. This includes travel arrangements internationally and throughout the US. Provide support with customers, vendors and business contacts for coordination of projects, meetings and documentation. Perform confidential business and personal administrative and light accounting functions utilizing Microsoft software and other applications as needed. Screen incoming calls, correspondence and responds independently when possible. Perform both personal and business special projects as assigned. Frequently handles calls from/contacts with confused and upset people, patience and tact is required. Maintain an extremely high level of confidentiality. Provide routine information to and solicit situation specific information company wide from employees, managers and external relationships and general inquiries. Perform other duties as assigned. Minimum Qualifications Associates or Bachelor's degree highly desired. Will accept any combination of education, experience and training that provides the required knowledge, skills and abilities. Strong level of competency with Word, Outlook, Excel, PowerPoint, and Quicken. Excellent proofreading, grammar skills, and project management. 5 to 10 years of experience as an executive/personal administrative assistant. Must have a valid Oregon driver's license and meet the insurability requirements of the company. The statements made in any and all of the position postings are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed, as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Stahlbush Island Farms, Inc is an equal opportunity employer, focused on the employment and advancement of all applicants and colleagues for employment and promotion without regard to race, color, ethnicity, religion, gender, pregnancy/childbirth, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, citizenship, veteran or military status, marital or domestic partner status, or any other category protected by federal, state and/or local laws. Stahlbush Island Farms is an equal opportunity employer, program auxiliary aids and services are available upon request to individuals with disabilities. Powered by JazzHR 7fE2RpmCoe

Student (Work Study) Special Notes to Applicants: Additionally, please note: * As a condition of employment, all new employees are required to be compensated via direct deposit. * Offers of employment are contingent on the applicant having Oregon residency at the time work commences. * Terms and conditions of employment are subject to the terms outlined in the LBCC Administrative Rules and Board Policies. * Employment is subject to completion of a post-offer criminal background check. * Within three days of hire, you will be required to complete the US Department of Homeland Security's Form I-9 confirming authorization to work in the United States of America. Linn-Benton Community College is a Fair Chance employer committed to inclusive hiring practices. We welcome applications from individuals with a broad range of lived experiences, including those who have been involved with the justice system. If you are selected as a finalist, a conditional job offer will be contingent upon the successful completion of job-related pre-employment checks. These may include a background check, sex offender registry checks, motor vehicle history check, civil records checks, or other relevant screenings. Please note that background check results do not automatically disqualify a candidate. If you have questions or concerns about the pre-employment check process, please reach out to Human Resources at ********************** LBCC is an Equal Opportunity Educator and Employer. Position Title: [WorkStudy] Administrative Aide Employment Requirement Criminal Background Check - C4 Division/Department: Business Education and Liberal Arts Location Albany Campus, Albany, OR Job Summary: This position will support faculty and students in the Business, Education and Liberal Arts Division. Primarily duty expectations are monitoring workroom inventory in NSH, SSH and MKH, assisting with printing and copier needs and any projects assigned by faculty, administrative assistant or dean. This position will also assist in maintaining camera and laptop system records, including check out and returns.. Required Qualifications: Education and Experience: * Must maintain enrollment in at least 6 credits at LBCC, maintain satisfactory academic progress throughout each term, maintain a cumulative grade point average of 2.0 or better, and have financial aid in place to be eligible to work in a Work Study student employee capacity at Linn-Benton Community College. Knowledge, Skills and Abilities: * Requires basic computer skills including Microsoft Word, Excel, Google Drive, * email, and Canva. * Working knowledge of copy machines * Ability to communicate professionally with a variety of people. * Must be self-motivated and sign confidentiality agreements. * Must be able to communicate with administrative assistants, dean, faculty, staff and students, work well independently and with others. * Ability be able to interact sensitively and effectively with individuals from diverse backgrounds. Preferred Qualifications: Experience with marketing and document editing, Xerox copy machines, and inventory maintenance preferred. Physical Requirements and Working Conditions: * May occasional lift light to medium weight items, with or without assistance. * Work is performed indoors with no exposure to safety and health hazards. * Considerable time may be spent working at a computer. Essential Duties: * On campus support of staff and students. * Work well independently and with others. * Provide support working in a shared Google Drive folder. * Follow instructions and other duties as they arise. Applicant Instructions: Applications submitted to this student recruitment pool are reviewed on an as needed basis. Qualified applicants will be contacted when positions become available. Please complete the online application and upload or attach the following required documents: * Resume U.S. Veterans must attach proof of Veteran Status to their application to qualify for veteran's consideration. Resources and Tips for Applicants: * View information about Accessibility in Recruitment and disability accommodations at Linn-Benton Community College at this link. Proposed Start Date: Full-time or Part-time Number of hours/week: Varies Work Schedule: Regular Posting Date: 09/15/2025 Closing Date: Open Until Filled: No Salary Grade Salary/Rate $15.13

Details Information Department Pharmacy Professnl Instr (PHR) Position Title Coordinator-Program Admin Job Title Administrative Coordinator for Research Operations Appointment Type Professional Faculty Job Location Portland Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Job Summary The College of Pharmacy is seeking an Administrative Coordinator for Research Operations. This is a full-time (1.00 FTE), 12-month, professional faculty position. This position coordinates and manages programmatic activities that support the College of Pharmacy's research enterprise, with primary responsibilities in human resources administration and operational support for research laboratories. As a member of the College's Operations Team, they report to the Operations Manager and work closely with the Associate Dean for Research, the Chairs of Pharmaceutical Sciences and Pharmacy Practice, and faculty across both campuses. The position serves as the HR liaison and coordinates recruitment, onboarding, and employee lifecycle processes for research personnel. This position is responsible for coordination with the Office of International Services and Export Control for the facilitation of visa sponsorship. This position also coordinates with external research collaborators including onboarding and access for research affiliates, orchestrating research collaborator site visits, facilitating instrument testing and calibration with third-party vendors to ensure compliance with regulations, and coordinating the delivery and set up of equipment with research suppliers. This position also manages research logistics for the college's partnership with OHSU including coordination of funding allocations with OHSU lab partners, reconciliation of OHSU billing, managing OHSU iLab contracts, and coordination of OHSU Procurement. This position will be responsible for training researchers on OHSU Procurement and will manage the access and fiscal approvals of OHSU spending. This position monitors research program expenditures, conducts audits of expense reports to evaluate spending patterns, and prepares comprehensive financial summaries for dissemination to Principal Investigators. This position supports laboratory operations and ensures compliance with university and OHSU policies and procedures. This position serves in a consultative capacity to Principal Investigators, identifying challenges and providing strategic guidance, while developing and initiating effective solutions to support research objectives. They play a critical role in supporting the College's research infrastructure through process development, policy interpretation, and effective communication with internal and external stakeholders. This work requires accuracy, efficiency, flexibility, creativity, and a desire to serve multiple stakeholders while navigating OSU and OHSU systems and regulations. This role requires a high level of adaptability and sound judgment, with the ability to respond effectively to evolving circumstances in real time. The position requires professional engagement with external partners, a working knowledge of recruitment and HR practices, and the ability to interpret and apply University policies and procedures to ensure compliance and operational success. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all. FACTS: * Top 1.4% university in the world * More research funding than all public universities in Oregon combined * 1 of 3 land, sea, space and sun grant universities in the U.S. * 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties * 7 cultural resource centers that offer education, celebration and belonging for everyone * 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates * 35k+ students including more than 2.3k international students and 10k students of color * 217k+ alumni worldwide * For more interesting facts about OSU visit: ***************************** Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total Rewards Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: * Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. * Free confidential mental health and emotional support services, and counseling resources. * Retirement savings paid by the university. * A generous paid leave package, including holidays, vacation and sick leave. * Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. * Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. * Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life. Oregon State University is deeply committed to the principles of a Health Promoting University. This commitment drives a collaborative approach across OSU's safety and well-being programs, reducing silos and coordinating efforts to enhance employee safety and well-being. By prioritizing resources that support the health of both employees and students, OSU fosters a culture of care and a healthier campus environment where everyone can thrive. Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU. Key Responsibilities HR Coordination (30%) * Coordinates and oversees all aspects of the recruitment process from initiation through hire (temporary and regular professional and classified; graduate students, postdocs, Faculty Research Assistants). * Partner with hiring managers to define objectives, determine staffing needs, develop recruitment strategies, and manage searches through the full recruitment cycle. * Advise hiring managers on position development, modifications and recruitment requests, ensuring adherence to university policies and best practices. * Serves as liaison to OSU HR units (Classification & Compensation, Recruitment, Service Centers) to ensure timely and accurate personnel actions. * Coordinate with the Office of International Faculty and Student Services to process F-1 OPT, J-1, H1-B visa sponsorship including permanent residency cases, international courtesy faculty appointments, and international graduate student visits and collaborates with Export Control for visa processing. * Provides expertise on standard hiring processes including interviews, candidate evaluations, and reference checks, ensuring equitable and compliant hiring practices. * Coordinates onboarding and offboarding processes for employees and visiting scholars, ensuring compliance with OSU and OHSU requirements, appropriate system access, and completion of institutional records in accordance with partner standards. Lab Operations & Management (25%) * Serves as the primary administrative contact for research personnel located on the Portland and Corvallis campus. * Principal Investigator consultant, identifying challenges and providing strategic guidance, while developing and initiating effective solutions to support research objectives. * Evaluates and recommends workflow improvements to the Operations Manager to increase efficiency and consistency across research support operations. * Coordinates IT and equipment procurement for research personnel; monitors repairs, service requests to ensure operational readiness. * Manages space and logistical coordination for lab activities, including room reservations, event support. * Coordinates equipment calibration to ensure compliance with OSU and federal regulations. * Serves as a liaison with OHSU IT, facilities, and building operations to support research labs and troubleshoot operational issues. * Monitors and audits research assets to maintain accurate inventory records, verify asset location, and oversee timely retirement or replacement in accordance with institutional standards. * Coordinates OHSU access for external research collaborators. * Acts as liaison between principal investigators and external research partners, coordinating logistics to ensure compliance, alignment with research objectives, and operational continuity. Fiscal, Policy, and Compliance (25%) * Assists with fiscal monitoring of lab expenditures, providing analysis and coordination to support financial decision-making for faculty and lab operations. * Manages researchers' OHSU Procurement training and compliance and manages the OHSU Procurement access and requisitions. * Ensures compliance with OSU, OHSU, state, and federal requirements related to HR, safety, and research operations. * OHSU purchasing point of contact for lab purchases. * Assists with billing, purchasing, and supply processes in coordination with the Business Center. * Responsible for contract management of external research partners. Coordinates contract and processing invoices. * Coordinates with Lab and PCMM for research asset purchases. * Works with labs and suppliers on invoice processing. Administrative Coordination for Research Operations (20%) * Provides administrative coordination for the Associate Dean for Research (ADR) and the Chair of Pharmaceutical Sciences, including scheduling, project tracking, and communications. * Coordinates research-related meetings and events on the Portland campus, including agendas, minutes, and follow-up communications. * Works with the Operations Manager to align research administrative processes with college-wide operations. What You Will Need * Bachelor's degree in Human Resource Management, Business Administration, Public Administration, or related field. * 2 years demonstrated experience coordinating human resources and/or financial processes and working with multiple stakeholders. * Demonstrated experience managing and maintaining complex data and record systems, ensuring accuracy, compliance, and data integrity. * Proven ability to manage financial records and perform account reconciliations. * Experience interpreting and applying policies, procedures, and regulations. * Strong organizational, analytical, and problem-solving skills. * Ability to work independently and manage multiple priorities. * Excellent written and verbal communication skills, with the ability to interact professionally with internal and external stakeholders from a wide range of backgrounds This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. What We Would Like You to Have * Experience coordinating employee recruitment, onboarding, and/or employee lifecycle functions. * Prior experience in research compliance, safety protocols, and regulatory requirements. * Experience in research administration. * Experience managing Human Resource administration in an academic or research environment. * Knowledge of visa processing and international scholar onboarding. * Familiarity with laboratory equipment and vendor coordination. * Familiarity with OSU and OHSU systems or similar institutional environments. * Experience with budget management, financial reporting, and procurement processes in a research setting. Working Conditions / Work Schedule This position requires on-site attendance during regular work hours (8 AM to 5 PM) in the OSU College of Pharmacy space on the Portland-based OHSU campus. Occasional travel to the Corvallis campus may be required (less than once per quarter). Pay Method Salary Pay Period 1st through the last day of the month Pay Date Last working day of the month Recommended Full-Time Salary Range $58,000 - $72,500 Link to Position Description ********************************************************* Posting Detail Information Posting Number P09612UF Number of Vacancies 1 Anticipated Appointment Begin Date 01/05/2026 Anticipated Appointment End Date Posting Date 12/16/2025 Full Consideration Date 12/23/2025 Closing Date 12/30/2025 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants To ensure full consideration, applications must be received by December 23, 2025. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants. When applying you will be required to attach the following electronic documents: 1) A resume; and 2) A cover letter indicating how your qualifications and experience have prepared you for this position. 3) Other Documents (please upload as OTHER DOCUMENT 1): How does your administrative and research experience make you a strong fit for this role? You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. For additional information please contact: Shayna Fleming ****************************** ************ We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. Starting salary within the salary range will be commensurate with skills, education, and experience. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team at **********************************. Supplemental Questions