Executive assistant jobs in Gilroy, CA - 394 jobs

Personal & Executive Assistant | Mill Valley (Hybrid) | $80K-$100K We're searching for a proactive, resourceful, and highly organized Personal & Executive Assistant to support a busy attorney in seamlessly managing professional and personal priorities. This is a true hybrid role blending executive support, personal assistance, and light household management - perfect for someone who loves anticipating needs, bringing order to chaos, and thriving in a dynamic, high-impact environment. Location: Hybrid (office + private residence in Mill Valley). Must live within reasonable commuting distance and be comfortable with in-person work + occasional travel. Key Responsibilities Calendar mastery: Manage complex professional/personal schedules, anticipate conflicts, and resolve proactively Email/task management, meeting prep, and follow-ups Travel coordination, appointments, and logistics Household support: Vendors, maintenance, errands, and personal events Event planning (personal and professional) Act as trusted gatekeeper with impeccable discretion and confidentiality Clear, professional communication with staff, colleagues, and external contacts Ideal Candidate 4+ years as a Personal or Executive Assistant Exceptional organization, attention to detail, and ability to juggle multiple priorities High emotional intelligence and polished communication Tech-savvy: Google Workspace, Microsoft Office, Slack, Asana (or similar) Experience with complex travel, events, and personal errands Discreet, adaptable, and calm under pressure Comfortable with direct communication and occasional irregular hours Compensation: $80,000-$100,000 + benefits

Eastdil Secured is the global real estate investment bank that uniquely combines commercial real estate and capital markets expertise. We provide truly independent advice with the mission to drive value for our clients through creative, actionable ideas and flawless execution. Our knowledge-driven team is comprised of remarkable people who are seamlessly connected across all levels and geographies, merging experience, expertise, and resources to deliver the best strategies from around the globe. With a focus on serving our clients, we thrive on collaboration to execute the world's most dynamic transactions. At Eastdil Secured, we seek individuals who have the expertise, integrity and dedication needed to drive meaningful impact for our clients. We hire and advance based on merit and actively engage talent with diverse backgrounds and perspectives, fostering a culture of creativity and innovation throughout our company. This position is a full-time, in-person, role in our San Francisco, CA office. An Executive Assistant with Eastdil Secured performs a broad variety of administrative tasks in a fast-paced work environment. This role provides administrative support to multiple transaction professionals as well as back-up support to the broader team and office. Teamwork is integral to this role and the ability to work well with all levels of internal team members as well as outside clients and vendors is required. Essential Functions Provide administrative support to transaction professionals with complex needs, including travel, itineraries and agendas and meeting calendars Works closely with transaction professionals to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer”: having a sense for the issues taking place in the environment and keeping the team updated as needed Plan, coordinate, and ensure meetings are scheduled, rescheduled, or prioritized based on business needs Own “Gateway” role: communicating with broader team constantly to increase efficiency. Establish and implement team scheduling best practices by leveraging ES software and applications. Completes a broad variety of administrative tasks in addition to managing time and travel, including tracking expenses, completing & submitting expense reports within required deadlines, composing, and preparing correspondence, processing charitable contribution requests, and managing client gifts and entertainment, in accordance with gift and entertainment policies and procedures Assist in editing, formatting, and printing presentations and documents using Power Point, Word, Excel and PDF Completes personal requests as needed (personal travel, errands, etc.) Successfully completes all aspects of deliverables with a proactive, hands-on, solutions-oriented approach Provide occasional back-up support to other Executive Assistants, including supporting the transaction process, and collaborate with support teams across multiple offices Deal Administration Provide executive deal administrative support as needed to transaction professionals and deal team Support transaction and deal team by managing and organizing internal database, assisting with deal marketing process, ensuring timely distribution of marketing materials, performing data reporting using Eastdil Secured proprietary applications, and coordinating with internal and external counsel as needed Proactively manage end-to-end deal administration process, including coordinating closing dinners, arranging event related items such promotional materials, wine distribution, etc. Event Management Lead the planning and execution process for internal & external events on behalf of the team and supporting other events as needed (closing dinners, small happy hours, golf outings, etc.) that require both short-term & long-term planning and strong project management skills Track key milestones, including budget, attendee management, risk management, as well as venue, transportation, and accommodation confirmation Proactively submit Gift & Entertainment approvals according to policy Act as onsite coordinator day-of to ensure seamless event delivery Some travel may be required Education and Qualifications Bachelor's Degree, preferred 5+ years of experience in a corporate environment working with senior-level executives Experience, Skills and Competencies Required Very strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail Strong interpersonal skills and the ability to build relationships across the broader team and the firm Expert level written and verbal communication skills Demonstrated proactive approaches to problem-solving with strong decision-making capability Emotional maturity Highly resourceful team-player, with the ability to also be extremely effective independently Proven ability to exercise discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment Forward looking thinker, who actively seeks opportunities and proposes solutions Experience coordinating complex calendars & managing expenses for multiple team members Tech-savvy and excellent computer skills. Proficient in MS Office (Outlook, Excel, Word, and PowerPoint), Microsoft TEAMS and Zoom. Apple device required for remote connectivity Concur expense management and travel booking experience a plus Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Eastdil Secured will not sponsor visas for these positions and will not hire individuals whose work eligibility is based on, for example, F-1 or other student visa status. In addition, not only must candidates be able to work in the United States without sponsorship when hired, they must maintain the ability to work in the U.S. without sponsorship throughout their employment.

This is a full-time, in-person position in Salinas, CA. Salary Range: $70,304 - $74,048 DOE How to Apply Please send a cover letter, resume, and 3 references with contact information to ********************. The full can be found on ****************************** Application deadline: Until filled, priority screening deadline December 12, 2025. About Action Council The Action Council of Monterey County was created in 1994 to address unmet needs of low-income residents due to welfare reform. It has since evolved into a hub for social innovation, incubation, and cross-sector collaboration. Action's mission is to empower people to transform their communities by incubating leaders, ideas, organizations, and collaborative action. It has incubated Building Healthy Communities (BHC), Mujeres en Acción, and other grassroots organizations. Building Healthy Communities Monterey County (BHCMC) engages and develops community leadership to achieve equitable outcomes in health, education, and economic opportunity. Coordinated through Action Teams, BHCMC works towards policy and systems change grounded in a healing-informed racial justice framework. Position Overview Action Council/Building Healthy Communities is seeking an organized individual passionate about supporting our mission to activate Monterey County resident voice and power to build an inclusive, anti-racist democracy and safe, thriving communities. Reporting directly to the Executive Director, the Executive Assistant will serve as a vital link between the Executive Director, the organization, and the community. In this role, the Executive Assistant will manage the Executive Director's calendar and projects, correspondence, and communications, ensuring smooth day-to-day operations. Responsibilities include preparing documents and presentations, scheduling and coordinating meetings, maintaining records, and facilitating communication with the Board of Directors and Board Committees. In addition to supporting the Executive Director, the Executive Assistant will collaborate closely with the Support Team, and assist with administrative duties as needed, as backup to the front office. Responsibilities include maintaining communication channels, bilingual media outreach, and supporting key relationships with a diverse set of stakeholders - from residents, partners and donors, to elected officials. This role is ideal for an energetic multitasker with a knack for relationship-building and a commitment to making a difference. This position is on-site at the Salinas office. College degree preferred, but not required. Responsibilities/Duties: Manage the Executive Director's schedule, coordinate meetings, and actively help prioritize tasks. Attend staff meetings, take notes and track outcomes and follow-up actions, and, facilitate some meetings. Support administrative tasks associated with the Board of Directors, maintaining accurate and organized records for Board and Committee activities. Prepare presentations, communications, and reports for the Executive Director and Board. Play a leadership role in developing internal policies and procedures across the organization. Support the development of bilingual communications, including external communications like press releases and web content. Schedule and coordinate Board and staff events, activities, and festivities. Maintain positive relationships with the Executive Director, Board members, staff, and the public. Act as the first point of contact when the Executive Director is out of the office. Other duties as assigned. Requirements: Commitment to activating resident voice and power to build an anti-racist, inclusive democracy and safe and thriving communities. Excellent verbal, written, and interpersonal communication skills. Must be able to interact effectively with external stakeholders and colleagues across the organization. Ability to gather information and work in collaboration with multiple teams to meet deadline-driven deliverables. Strong critical thinking, problem-solving, analytical, and organizational skills. Excellent project management skills with strong attention to detail, and the ability to prioritize working on multiple projects simultaneously while meeting internal and external deadlines. Willingness to take initiative, troubleshoot, and work with colleagues across departments to support short-term and long-term organizational goals. Ability to give, receive, and incorporate constructive feedback Ability to work effectively and efficiently (both virtually and in-person) with minimal supervision. Ability to work independently and collaboratively. Ability to understand, communicate with, and effectively interact with people across race and cultures. Ability to multi-task in a fast-paced environment. Ability to travel occasionally to coordinate logistical activities, meetings, trainings, and conferences. (While a valid California Driver's License is not required, it is desirable along with the access to a reliable automobile for job related travel.) Skills: Strong attention to detail and accuracy. Experience using a computer, accessing the internet and corresponding by email. Fluency in English, spoken and written. Conversational fluency in Spanish is desired. Previous experience at effective communication and building meaningful relationships with mission-aligned organizations and people. Experience in general office work and customer service, experience supporting a senior manager, or director. Experience with listening and communicating with people of different cultural backgrounds. Experience working/interacting with a diverse set of stakeholders - residents, partners, donors, and elected officials. Experience supporting/working with Boards and Committees. Experience working effectively as a team member in a diverse environment. Proficiency in Google Suite, Word, Excel, PowerPoint, Outlook, various forms of web-based social media and other office software. Strong facilitation skills. Work Environment and Position Type This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This is a full-time, in-person role based in Monterey County, with typical hours Monday through Friday, 8:30 a.m. to 5:00 p.m. Occasional evening or weekend work is required. Our office is located in downtown Salinas. Benefits Benefits include Medical, Dental, Vision and 403(b). We also provide competitive vacation, and sick leave. We value the well-being and health of our employees, which is why our benefits package also includes two yearly office closures of the organization mid-year and at the end of the year that will be considered paid holiday time off. Benefits are available when an employee completes the introductory period and meets eligibility. Physical Demands The employee should be able to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk and hear, use hands, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to walk. Able to lift a 30-pound box and carry it 100 feet; push a hand truck/ dolly with a load of 150 pounds a distance of 100 yards; and access items on shelves in files located 0 to 60 inches above the floor. Specific vision abilities required by this job include close vision and the ability to adjust focus. How to Apply Please send a cover letter, resume, and 3 references with contact information to ********************. The full job description can be found on ****************************** Application deadline: Until filled. Action Council of Monterey County is an Equal Opportunity Employer. We are committed to building a diverse and inclusive team and strongly encourage applications from people of color, women, LGBTQ+ individuals, people with disabilities, and members of other historically marginalized communities. We do not discriminate on the basis of race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, or any other protected characteristic as established by law. If you are selected for an interview and require accommodations, or if you have any questions about accessibility or the hiring process, please contact ********************. Values: Resident centered / Resident voice, Power-building, Equity, Compassion, Healing, Dignity, Authenticity, Love, Unity, Solidarity, Justice, Affirmation, Inclusion, and People matter and are valued.

The Executive Assistant (EA) to the Chief of Strategic Development (CSD) provides high-level administrative and strategic support, enabling the effective execution of the company's growth and strategic initiatives. Key Responsibilities Executive Support Manage the CSD's calendar, schedule meetings, and prioritize appointments. Coordinate travel arrangements, including flights, accommodations, and itineraries. Prepare, review, and edit correspondence, presentations, and reports. Facilitate communication between the CSD and internal/external stakeholders. Handle confidential information with discretion and professionalism. Strategic Coordination Assist in planning and tracking strategic initiatives and projects Organize and prepare materials for strategic meetings, workshops, and presentations. Follow up on action items and deadlines to ensure timely completion of projects. Support cross-department collaboration related to strategic development. Administrative Duties Organize files, documents, and records related to strategic development activities. Manage expense reports and budget tracking for the CSD's office. Liaise with other executive assistants and departments as needed. Required Qualifications Bachelor's degree or equivalent experience preferred. Proven experience as an executive assistant, preferably supporting C-suite executives. Strong organizational and multitasking skills. Excellent written and verbal communication abilities. Proficient in Microsoft Office Suite, project management tools, and communication platforms. Ability to work independently and maintain confidentiality.

Executive Assistant Duration: 12 months The Executive Assistant will provide high-level administrative support to executives, ensuring smooth day-to-day operations. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. The ideal candidate will be proactive, resourceful, and capable of managing multiple priorities in a fast-paced environment. Responsibilities: Manage executive calendars, including scheduling meetings, appointments, and travel arrangements. Prepare and edit correspondence, reports, and presentations. Coordinate and organize meetings, including preparing agendas and taking minutes. Handle confidential information with utmost discretion and professionalism. Act as a liaison between executives and internal/external stakeholders. Assist with special projects and other administrative tasks as needed. Qualifications: Proven experience as an Executive Assistant or similar role. Excellent organizational and time management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite and other relevant software. Ability to multitask and prioritize effectively. High level of discretion and professionalism. About PTR Global: PTR Global is a leading provider of information technology and workforce solutions. PTR Global has become one of the largest providers in its industry, with over 5000 professionals providing services across the U.S. and Canada. For more information visit ***************** At PTR Global, we understand the importance of your privacy and security. We NEVER ASK job applicants to: Pay any fee to be considered for, submitted to, or selected for any opportunity. Purchase any product, service, or gift cards from us or for us as part of an application, interview, or selection process. Provide sensitive financial information such as credit card numbers or banking information. Successfully placed or hired candidates would only be asked for banking details after accepting an offer from us during our official onboarding processes as part of payroll setup. Pay Range: $32 - $35 The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits including medical, dental, vision and 401K contributions as well as any other PTO, sick leave, and other benefits mandated by appliable state or localities where you reside or work. If you receive a suspicious message, email, or phone call claiming to be from PTR Global do not respond or click on any links. Instead, contact us directly at ***************. To report any concerns, please email us at *******************

Our client is seeking a highly organized and proactive Executive Assistant to support multiple members of their senior leadership team including the Chief Financial Officer, Chief Talent Officer, General Counsel, and Vice President of Finance. This role requires a detail-oriented and professional individual capable of handling a wide range of executive and administrative responsibilities. Key Responsibilities: Manage complex calendars, schedule internal and external meetings, and coordinate logistics Support company-wide programing and events, including organizing materials and overseeing planning efforts Partner with the Talent Team on recruitment efforts, including scheduling interviews and maintaining candidate tracking systems Prepare and submit expense reports for executives Coordinate domestic and international travel arrangements Welcome visitors and assist with on-site meetings Draft meeting minutes for internal committees Maintain organized legal files and assist with document retrieval upon request Support compliance processes such as AML and KYC documentation Assist in certifying legal documents (Notary Public certification preferred but not required) Provide occasional backup coverage for front desk operations and general office support Take on additional administrative or project based tasks as needed Qualifications: 5+ years of executive administrative experience Prior experience supporting HR and/or legal leadership, preferably within the financial services industry Bachelor's degree or equivalent experience strongly preferred Demonstrated ability to handle confidential information with integrity and professionalism Proven relationship building skills, with a collaborative approach to partnering with internal and external stakeholders Strong multitasking and time management skills, with a high level of attention to detail Excellent communication abilities, especially with senior leadership and external partners Experience with coordinating high-level meetings and events Proficient in Microsoft Office Suite and Zoom Experience with expense reporting tools (such as Concur) is a plus

ABOUT THE JOB At EnerRenew, we are accelerating the future of clean energy with innovative solutions that seamlessly integrate power generation and mobility. Our technologies span WINDTRACKER, our patterned vertical axis wind turbine system, our AI-driven Energy Management System, and X-Caddie, an autonomous energy storage and mobile charging unit designed for flexible, on-demand EV support. Together, these solutions form a unified clean-energy ecosystem that delivers power efficiently from where it is generated to where it is needed. With teams across the U.S. and China, we combine strong engineering expertise with rapid product development to deliver intelligent, efficient, and impactful energy solutions. We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to our CEO and director team. The ideal candidate is a self-starter with exceptional time management skills, capable of managing diverse office operations and human resources tasks with minimal guidance. This role requires a professional who can maintain confidentiality and act as a primary liaison for internal and external partners. WHAT YOU WILL DO Executive Support: Act as the primary point of contact among executives, employees, clients, and external partners. Assist the CEO with assigned tasks and strategic priorities. Office Management: Oversee daily office operations and procedures for both the Mountain View and Saratoga offices. Manage vendors and ensure all office and kitchen supplies are adequately stocked. Finance & Accounting Coordination: Manage bookkeeping and office budgets. Process employee reimbursements and manage company financial records in QuickBooks. Coordinate with accountants by organizing and preparing all necessary tax return documents. Human Resources: Manage the full employee lifecycle, including recruiting new hires, conducting onboarding, and managing employee retention. Administer employee benefits enrollment and process payroll regularly. Handle HR compliance, process employee terminations, and resolve employee disputes if they arise. Project Support: Assist with various projects as needed to support company objectives. China Team Support: Act as the primary liaison between the China team and the CEO to coordinate seamless cross-border collaboration. Review and verify travel reimbursements and payroll for the China team for CEO approval. WHAT WE EXPECT FROM YOU Proven work experience as an Executive Assistant, Personal Assistant, or similar role. Bilingual in Chinese and English is required for effective team coordination. Proficient in QuickBooks and MS Office knowledge. Outstanding organizational and time management skills, with the ability to work independently. Excellent verbal and written communication skills. WHAT WE OFFER This is a non-exempt position. The salary for this position is $60,000/year. Our benefits include Health/Dental/Vision Insurance, Paid Time Off (PTO), and paid Public Holidays.

The Senior Administrative Assistant provides high-level administrative support to the President, two Senior Vice Presidents, the Director of HR, Safety & Training, and assists with general office administration across multiple branch locations. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced commercial landscape environment. Structure Full-time, non-exempt. Reports to President. Key Responsibilities: Provide direct administrative support to company executives, including calendar management, meeting coordination, travel arrangements, and correspondence. Prepare and format documents, reports, spreadsheets, and presentations as needed. Coordinate internal and external meetings, including scheduling, agendas, and follow-up communications. Assist with document management and filing systems, both physical and electronic. Support the HR department with administrative tasks such as onboarding, training coordination, and maintaining employee records. Manage incoming calls, emails, and mail; route inquiries and requests to appropriate personnel. Order and maintain office supplies and equipment for multiple branch locations. Assist with special projects and company events as directed by executive leadership. Maintain confidentiality and handle sensitive information with discretion. Qualifications: Proven experience in an administrative or executive assistant role, preferably in construction, landscape, or a related industry. Excellent written and verbal communication skills. Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and general office technology. Strong organizational and time management skills with the ability to prioritize tasks. High level of professionalism, discretion, and customer service. Ability to work independently and collaboratively with multiple departments. Minimum of 3 years' experience of administrative or office experience, and data entry. Typing and 10-key skills at productive speed or above. Strong attention to detail and accuracy in data entry and record-keeping. Must have a good understanding of modern business practices and procedures, elements of correct English usage, grammar, spelling, vocabulary, punctuation, and basic mathematics. Effective oral and written communication skills in English required. Proficiency in QuickBooks software application and Microsoft Excel, Word, and Outlook is preferred. Excellent time management and organizational skills. Ability to be prompt, accurate, confidential, and cordial in assisting with questions. Ability to work independently and manage multiple tasks within deadlines. Ability to be flexible and adapt to changes in an organized manner. Ability to maintain professional demeanor in a setting with interruptions (phone and people). Comfortable working in a fast-paced environment and managing multiple tasks.

Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in San Jose. RESPONSIBILITIES The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to: Answer management phones and assist with tenant needs Respond to inquiries by providing routine information and/or taking and delivering messages Prepare and distribute correspondence Process incoming and outgoing mail Assist with meeting, event and other scheduling and coordination Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events Assist with publication and distribution of tenant newsletter, maintenance of property website Maintain inventory of office supplies and property staff directory Maintain accurate and up to date tenant, team and vendor contact lists Maintain compliant certificates of insurance for tenants and vendors Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs Coordinate tenant survey process, including annual action plan implementation Assist team with vendor coordination as requested or assigned Assist with preparing and administering service agreements Establish and maintain good record keeping and filing systems for tenant, vendor and property files Responsible for accounts payable, accounts receivable and reporting at the property level Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding Track invoices to ensure vendors are submitting timely Prepare and distribute Tenant billings Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested Assist with budget preparation as requested POSITION REQUIREMENTS High school diploma required, associate or bachelor's degree preferred Experience with MRI and Yardi software / property management preferred but not required Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases Possess professional demeanor and excellent interpersonal and customer service skills Have access to reliable transportation Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook Excellent communication skills, both verbal and written Ability to work independently Able to prioritize tasks and projects and thrive in a fast-paced environment On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week

Administrative Assistant to Property Manager Smith Commercial Management, Inc. is a boutique Commercial Property Management company located in the South Bay, managing a portfolio of properties throughout the State of California. Established in 2007, we owe our success to our service-minded attitude and long-standing client relationships. The Administrative Assistant provides vital support to the Team. The ideal candidate will be an independent problem-solver who has excellent communication skills, impeccable attention to detail, a positive attitude and willingness to learn and collaborate with Team members. This role provides direct support to three (3) of our in-house Property Managers and one (1) remote Property Manager. This person should have experience working in a busy professional office environment where the Team is deeply engaged in their work. The ability to multitask, take initiative to start a project on their own, prioritize tasks, take direction from multiple Team members, and exhibit accurate work product is essential for the position. Responsibilities include, but are not limited to: Perform general administrative tasks, coordinating meetings and light domestic travel. Accurately input new tenant leases, amendments, and other lease documents into Voyager (Yardi) Review AR reports and post charges as assigned Assist Property Managers with maintenance and repair proposals Prepare effective emails and letters to vendors and tenants Provide additional daily support to Property Managers as needed Other administrative and light accounting duties as assigned Required skills and qualifications Proficiency with Microsoft Office Suite, and aptitude for learning new software and systems Experience with Yardi Systems, Slack, Zoom, and Asana Familiarity with data entry Ability to maintain confidentiality of company information Excellent written and verbal communication skills Strong time-management and multitasking abilities Attention to detail and a self-starter Ability to move, carry, or lift objects of varying sizes, weighing up to 25 lbs Workplace & Compensation Office hours 8:30am - 5pm Works in a large cubicle workstation On-site position (office is located in Morgan Hill) Full benefit package (including 401K and matching) Regularly scheduled Employee Appreciation events Based on experience -$28-$33/hour plus benefits

We're Hiring! - Administrative Assistant We are a busy steel subcontracting company looking for a reliable and organized Administrative Assistant to join our team. This is a full-time, Monday-Friday position working with a supportive, friendly group of professionals. Responsibilities include: General administrative support Organizing documents and schedules Assisting team members as needed If you're interested, please contact Eric Stockwell: 📞 ************** 📧 ***************** We look forward to hearing from you!

About DL Investment Holdings US, LLC Headquartered in Palo Alto, DL Investment Holdings US, LLC is a diversified investment platform and a wholly-owned subsidiary of DL Holdings Group. We leverage our parent company's robust APAC financial network to bridge capital and opportunities in the US market. Our operations are defined by three core strategic pillars: Real Estate Investment & Management: A full-lifecycle approach to developing and managing ultra-luxury residential communities and investment-grade assets. Family Office Services: Providing bespoke global asset allocation, comprehensive wealth management, and legacy planning for high-net-worth clients. Global Investment: Facilitating cross-border capital deployment and strategic financial advisory. We are dedicated to connecting global vision with local expertise to drive long-term value. Position Overview DL Investments is looking for a motivated and adaptable Assistant to join our team. This entry-level, on-site position is designed for a driven, and energetic individual who is ready to take on diverse challenges in a fast-paced environment. The ideal candidate will be a quick learner, a team player, and willing to contribute across various functions-from administrative support to project coordination and basic financial tasks. We welcome applicants from all academic backgrounds-we value curiosity, hustle, and a can-do attitude. Key Responsibilities Provide administrative and operational support across departments as needed Assist with data entry, document preparation, and file management Support finance and accounting teams with basic tasks such as invoice processing, expense reporting, and record keeping Help coordinate meetings, events, and project-related activities Assist with customer and vendor communications as required Qualifications Bachelor's degree or above (any discipline) 0-2 years of professional experience; internships or campus leadership roles are a plus Strong work ethic, resilience, and willingness to learn Excellent verbal and written communication skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Ability to manage multiple priorities and adapt to changing needs Personal Attributes Highly motivated and proactive Team-oriented with a collaborative spirit Comfortable with ambiguity and eager to tackle new challenges Positive attitude and strong interpersonal skills Reliable and committed to high-quality work Language Skills English (required) Chinese (preferred) DL Investments is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. DL Investments is committed to providing equal employment opportunities to all applicants, including individuals with disabilities. In accordance with the Americans with Disabilities Act (ADA) and the California Fair Employment and Housing Act (FEHA), we provide reasonable accommodations to qualified applicants and employees with disabilities to ensure equal access to the application, interview, and hiring process. If you require a reasonable accommodation to complete your application or to participate in the interview process, please contact us and let us know the nature of your request. Requests for accommodation will be considered on a case-by-case basis in accordance with applicable laws. In accordance with the California Privacy Rights Act (CPRA), DL Investments provides this notice to inform you that, at or before the point of collection, we may collect the following categories of personal information from job applicants: identifiers (such as your name and contact information), professional or employment-related information (such as your resume, work history, and education), and any other information you choose to provide as part of your application. This information is collected solely for recruitment, evaluating your qualifications, and managing the hiring process. We do not sell or share your personal information with third parties for commercial purposes.

WHAT YOU DO AT AMD CHANGES EVERYTHING At AMD, our mission is to build great products that accelerate next-generation computing experiences-from AI and data centers, to PCs, gaming and embedded systems. Grounded in a culture of innovation and collaboration, we believe real progress comes from bold ideas, human ingenuity and a shared passion to create something extraordinary. When you join AMD, you'll discover the real differentiator is our culture. We push the limits of innovation to solve the world's most important challenges-striving for execution excellence, while being direct, humble, collaborative, and inclusive of diverse perspectives. Join us as we shape the future of AI and beyond. Together, we advance your career. THE ROLE: We are searching for an experienced Executive Assistant who is high energy and thrives in a constantly evolving business environment. In this role supporting our leadership team, you will partner with other executive assistants and interact with various levels of management, customers, and employees, while handling day to day priorities. The environment is fast paced, dynamic, and collaborative. THE PERSON: The ideal candidate will have significant experience navigating a complex diverse environment and be comfortable interacting with employees of all levels. To be successful, you will need strong organizational and multi-tasking skills, high level of confidentiality and the ability to gather information and make decisions independently. Being proactive and anticipating the needs of the executive is essential as you prioritize time, schedules, inquiries, and information. KEY RESPONSIBILITIES: * Own the executive calendar; Prioritize appointments as necessary; Coordinate major offsite meetings and executive travel * Arrange domestic and international travel schedule and reservations; Prepare expense reports and ensure submission in a timely fashion * Interface with members of the management team, customers, and other executive visitors; Redirect inquiries and problems to staff members for response and resolution as necessary * Review and answer mail and inquiries and determine if executive action is required * Exercise judgment and initiative with high degree of flexibility * Set up and maintain propriety files and record retention schedules * Obtain, assemble and analyze information and data from a wide variety of sources in order to prepare reports, agendas and correspondence * Order and maintain inventory of departmental supplies; Coordinate necessary equipment or facilities repairs or changes * Support the department's financial processes, including budgets, contracts, purchase orders, payments, vendor relations, etc. PREFERRED EXPERIENCE: * Direct work experience supporting executive-level leaders and executives of our customers. * Experience of administrative support at a senior level * Strong organizational and communication skills; ability to work independently as well as part of a team * Ability to use a variety of sophisticated office automation tools and software, including proficiency in PowerPoint, Excel, Word, SharePoint, SAP * Ability to collaborate with different levels of management, customers, and employees to exchange information and take appropriate action * Strong multi-tasking skills * Demonstrated ability to exercise judgment and initiative with a high degree of flexibility and responsiveness ACADEMIC CREDENTIALS: * Bachelor's Degree or equivalent level of experience This role is not eligible for visa sponsorship. Benefits offered are described: AMD benefits at a glance. AMD does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services. AMD and its subsidiaries are equal opportunity, inclusive employers and will consider all applicants without regard to age, ancestry, color, marital status, medical condition, mental or physical disability, national origin, race, religion, political and/or third-party affiliation, sex, pregnancy, sexual orientation, gender identity, military or veteran status, or any other characteristic protected by law. We encourage applications from all qualified candidates and will accommodate applicants' needs under the respective laws throughout all stages of the recruitment and selection process.

It all started in sunny San Diego, California in 2004 when a visionary engineer, Fred Luddy, saw the potential to transform how we work. Fast forward to today - ServiceNow stands as a global market leader, bringing innovative AI-enhanced technology to over 8,100 customers, including 85% of the Fortune 500. Our intelligent cloud-based platform seamlessly connects people, systems, and processes to empower organizations to find smarter, faster, and better ways to work. But this is just the beginning of our journey. Join us as we pursue our purpose to make the world work better for everyone. Job Description What you get to do in this role: * Schedule appointments, plan meetings, and maintain complex and changing calendars, while working through scheduling roadblocks. * Draft and prepare routine and advanced correspondence including emails, presentations and reports. Review outgoing correspondence for accuracy, format consistency, signatures and conformance with executive procedures. * Assist leadership and organizations by optimizing usage of time. Make decisions regarding short-term priorities and work activities. Arrange all travel to ensure consistency within company procedures and support organization in obtaining necessary travel documents including Visa/passport, while maintaining Leadership expenses/credit card reconciliation. * Arrange all travel to ensure consistency within company procedures and support organization in obtaining necessary travel documents including Visa/passport, while maintaining Leadership expenses/credit card reconciliation. * Identify needs and issues within the organization and initiate solutions. * Assist internal departments with the setup of new hires. * Assist new hires with processes including expense reporting and travel systems and other internal tools. * Compile, prepare and process Leadership expenses and credit card reconciliation where needed. * Support end-to-end meeting processes as required, including agenda preparation, capturing clear and accurate minutes, tracking actions and decisions, and enabling timely follow-up across stakeholders. * Contribute to building strong leadership and EA communities by fostering relationships, supporting forums and networks, and helping create moments that strengthen collaboration, engagement, and culture. Qualifications To be successful in this role you have: * Experience in leveraging or critically thinking about how to integrate AI into work processes, decision-making, or problem-solving. This may include using AI-powered tools, automating workflows, analyzing AI-driven insights, or exploring AI's potential impact on the function or industry. * 10+ years' experience supporting VP level * Experience managing a variety of high priority projects from multiple management and professional levels * Desire to grow and take on your own projects while meeting deadlines * Exceptional soft-skills * Experience with Zoom, Microsoft Office suites (Word, Excel, PowerPoint, Outlook), Box, Concur and Google Docs * Experience handling confidential materials FD21 For positions in this location, we offer a base pay of $124,700 - $218,300, plus equity (when applicable), variable/incentive compensation and benefits. Sales positions generally offer a competitive On Target Earnings (OTE) incentive compensation structure. Please note that the base pay shown is a guideline, and individual total compensation will vary based on factors such as qualifications, skill level, competencies, and work location. We also offer health plans, including flexible spending accounts, a 401(k) Plan with company match, ESPP, matching donations, a flexible time away plan and family leave programs. Compensation is based on the geographic location in which the role is located and is subject to change based on work location. Additional Information Work Personas We approach our distributed world of work with flexibility and trust. Work personas (flexible, remote, or required in office) are categories that are assigned to ServiceNow employees depending on the nature of their work and their assigned work location. Learn more here. To determine eligibility for a work persona, ServiceNow may confirm the distance between your primary residence and the closest ServiceNow office using a third-party service. Equal Opportunity Employer ServiceNow is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, national origin or nationality, ancestry, age, disability, gender identity or expression, marital status, veteran status, or any other category protected by law. In addition, all qualified applicants with arrest or conviction records will be considered for employment in accordance with legal requirements. Accommodations We strive to create an accessible and inclusive experience for all candidates. If you require a reasonable accommodation to complete any part of the application process, or are unable to use this online application and need an alternative method to apply, please contact ***************************** for assistance. Export Control Regulations For positions requiring access to controlled technology subject to export control regulations, including the U.S. Export Administration Regulations (EAR), ServiceNow may be required to obtain export control approval from government authorities for certain individuals. All employment is contingent upon ServiceNow obtaining any export license or other approval that may be required by relevant export control authorities. From Fortune. 2025 Fortune Media IP Limited. All rights reserved. Used under license.

Our Company Changing the world through digital experiences is what Adobe's all about. We give everyone-from emerging artists to global brands-everything they need to design and deliver exceptional digital experiences! We're passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen. We're on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours! The opportunity This significant role is positioned in the GenAI User Experience team within the Digital Experience (DX) Cloud, Data & Journeys portfolio. The team is dedicated to crafting essential cross-application capabilities for the AI Assistant within the Adobe Experience Platform & Applications ecosystem. Assume the position of Senior Technical Program Manager to ensure consistency across development, exploration, engineering, and product management to enhance user experience scalability. Collaborate with leaders from all departments to define strategy, establish protocols, and support the user experience team in delivering outstanding products. This role is ideal for a technical and design-savvy program manager who thrives at the intersection of systems thinking, program execution, and user experience strategy. Key responsibilities Collaborate with engineering, product, and creative leaders to gather and synchronize priorities and success metrics for a cohesive AI Assistant Roadmap. Translate complex product and development concepts into clear technical deliverables and execution plans. Build and manage coordinated plans, accommodating dependencies, resourcing, and quality of delivery. Identify and mitigate risks proactively, balancing speed, quality, and experience outcomes, ensuring adherence to security, compliance, and regulatory standards. Maintain a deep, technical, end-to-end understanding of solutions and persona-based user experience, their upstream/downstream dependencies, and the critical changes needed to support initiatives. Develop and facilitate effective audience-specific communications to ensure alignment and transparency on dependencies. Drive portfolio data hygiene for data-driven decision-making, capacity planning, and roadmap priorities. What you need to succeed Bachelor's degree in a technical field or relevant work experience. 10+ years of experience in technical program management within cloud-based software development, encompassing web services, APIs, and cloud computing. Exposure to Agentic software/UX environment, coordinating cross-functional teams, involving building, research, product, and engineering teams. Proven experience working with or within dev ops and technical infrastructure teams. Demonstrate a robust technical foundation and proficiency in software/system development and composition methodologies, including Agile and Lean UX. Exhibit in-depth knowledge of the software development life cycle, encompassing build processes, testing, and code reviews. Show strong analytical skills, supported by a history of successfully completing projects in fast-paced environments, using metrics and data to generate recommendations and guide decision-making. Support teams strategically, challenge assumptions, offer perspectives, and improve customer experience and value. PMP or Agile certification (optional). What success looks like Initiatives are delivered on time and coordinated efficiently with product and engineering achievements. Collaborators trust our program's transparency, predictability, and implementation. The team encounters less friction, improved efficiency, and stronger handoffs. The overall product experience improves measurably through consistent development and user outcomes. Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The U.S. pay range for this position is $146,300 -- $277,400 annually. Pay within this range varies by work location and may also depend on job-related knowledge, skills, and experience. Your recruiter can share more about the specific salary range for the job location during the hiring process. In California, the pay range for this position is $191,600 - $277,400 At Adobe, for sales roles starting salaries are expressed as total target compensation (TTC = base + commission), and short-term incentives are in the form of sales commission plans. Non-sales roles starting salaries are expressed as base salary and short-term incentives are in the form of the Annual Incentive Plan (AIP). In addition, certain roles may be eligible for long-term incentives in the form of a new hire equity award. State-Specific Notices: California: Fair Chance Ordinances Adobe will consider qualified applicants with arrest or conviction records for employment in accordance with state and local laws and “fair chance” ordinances. Colorado: Application Window Notice If this role is open to hiring in Colorado (as listed on the job posting), the application window will remain open until at least the date and time stated above in Pacific Time, in compliance with Colorado pay transparency regulations. If this role does not have Colorado listed as a hiring location, no specific application window applies, and the posting may close at any time based on hiring needs. Massachusetts: Massachusetts Legal Notice It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Adobe is proud to be an Equal Employment Opportunity employer. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Learn more. Adobe aims to make Adobe.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, email accommodations@adobe.com or call **************.

**Offices of the President, Stanford, California, United States** Administration Post Date Oct 08, 2025 Requisition # 107480 The Office of the President is seeking an experienced Executive Assistant (EA) to support and advance the priorities and operations of the university leadership team. This is an integral role in the president's office, frequently connecting with partners and leaders across the university. The EA will support both the university president's Chief of Staff and Vice President for University Affairs & Secretary to the Board of Trustees with exceptional communication, calendaring, and project management skills. Reporting to the university president's Chief of Staff, the EA will thrive in a dynamic environment, adapt seamlessly to evolving priorities, and independently manage projects while exercising sound judgment on complex matters. The EA will professionally interact and coordinate meetings and correspondence with individuals and entities internal and external to the university, including academic officers and faculty, senior level officers and staff, donors, and government officials. The EA will handle sensitive content with discretion, ensuring timely, accurate execution in line with university policies. The EA will collaborate closely with senior leaders and cross-functional teams across the university, building strong relationships, aligning stakeholders, and being part of a culture of teamwork, openness, and optimism in this new chapter of Stanford leadership This role requires advanced executive-level administrative experience and the ability to manage complex tasks and stakeholder relationships. The EA will make decisions that influence relationships within the University and with external partners, quickly learn and grasp priorities, and execute them with informed judgement. The EA embraces continuous learning, mastering systems, policies, and institutional practices, and applying insights to improve processes and outcomes. Success in this position depends on planning several steps ahead, anticipating implications and logistics, and maintaining strong organizational skills to support multiple initiatives and competing deadlines. **MINIMUM REQUIREMENTS** **Education & Experience:** Bachelor's degree and seven years of relevant experience or combination of education and relevant experience. **Knowledge, Skills and Abilities:** + Demonstrated extensive high-level administrative experience supporting executive level individuals. + Excellent verbal and written communication skills, including editing and proofreading. + Excellent planning and organizational skills. + Demonstrated ability to handle sensitive issues and maintain confidentiality. + Demonstrated ability to cultivate positive working relationships and gain the trust and respect of all levels of internal and external constituencies. + Contextual understanding of senior leader's role within the university framework. + Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact. + Ability to multi-task, adapt to changing priorities and meet deadlines. + Advanced computer skills and demonstrated experience with office software and email applications. **Physical requirements*:** + Constantly perform desk-based computer tasks. + Frequently sitting. + Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a phone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. + Rarely twist/bend/stoop/squat, kneel/crawl _* Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job._ **Working conditions:** + Work flexible work schedule including weekends. **WORK STANDARDS:** + Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. + Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. + Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,******************************* _The expected pay range for this position is $112,312 to $142,168 per annum._ _Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs._ **Why Stanford is for You** Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture andunique perksempower you with: + **Freedom to grow.** We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. + **A caring culture.** We provide superb retirement plans, generous time-off, and family care resources. + **A healthier you.** Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. + **Discovery and fun.** Stroll through historic sculptures, trails, and museums. + **Enviable resources.** Enjoy free commuter programs, ridesharing incentives, discounts and more _At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (_ _***************************************************** _) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process._ _The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned._ _Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law._ Additional Information + **Schedule: Full-time** + **Job Code: 4161** + **Employee Status: Regular** + **Grade: I** + **Requisition ID: 107480** + **Work Arrangement : On Site**

Executive Assistant to Co-Founder Our client, a rapidly expanding finance firm, is seeking a polished, dynamic, and highly proactive Executive Assistant to support a Senior Executive. This is a unique opportunity to partner closely with a senior leader at a lean, entrepreneurial firm known for its sharp execution, collaborative culture, and high standards. About the Role This is a high-impact position supporting a busy Senior Execuitve. The role blends classic executive support with operational and cultural contributions to the broader office. You'll serve as a strategic partner managing priorities, anticipating needs, and ensuring smooth day-to-day operations. The ideal candidate is organized, composed, relationship-oriented, and thrives in a fast-paced environment where adaptability is essential. Key Responsibilities Provide comprehensive executive support including calendar management, scheduling, and coordination across time zones Arrange complex domestic and international travel and handle last-minute adjustments Manage expense reporting and related documentation Support light personal tasks such as appointments, home vendor coordination, and occasional personal travel Serve as back-up Office Manager, ensuring smooth functioning of the Palo Alto office when needed Assist with office-wide initiatives, internal events, and meeting logistics Contribute to Board-related support, including material preparation and coordination Act as a liaison between the executive and internal/external partners, ensuring timely and professional communication What You Bring 5+ years of EA experience in the Finance industry Bachelor's degree preferred Strong interpersonal skills with the ability to build trust quickly Outgoing, professional presence with excellent judgment and discretion Highly adaptable, resourceful, and solutions-oriented Comfortable with on-site requirements and occasional after-hours responsiveness Compensation & Benefits Base salary: $130,000-$140,000 Strong annual discretionary bonus potential Full benefits If you're a polished, relationship-driven EA who enjoys being indispensable to both an executive and a growing team, this role offers the chance to make a meaningful impact in a high-performance environment. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.

Personal & Executive Assistant | Mill Valley (Hybrid) | $80K-$100K We're searching for a proactive, resourceful, and highly organized Personal & Executive Assistant to support a busy attorney in seamlessly managing professional and personal priorities. This is a true hybrid role blending executive support, personal assistance, and light household management - perfect for someone who loves anticipating needs, bringing order to chaos, and thriving in a dynamic, high-impact environment. Location: Hybrid (office + private residence in Mill Valley). Must live within reasonable commuting distance and be comfortable with in-person work + occasional travel. Key Responsibilities Calendar mastery: Manage complex professional/personal schedules, anticipate conflicts, and resolve proactively Email/task management, meeting prep, and follow-ups Travel coordination, appointments, and logistics Household support: Vendors, maintenance, errands, and personal events Event planning (personal and professional) Act as trusted gatekeeper with impeccable discretion and confidentiality Clear, professional communication with staff, colleagues, and external contacts Ideal Candidate 4+ years as a Personal or Executive Assistant Exceptional organization, attention to detail, and ability to juggle multiple priorities High emotional intelligence and polished communication Tech-savvy: Google Workspace, Microsoft Office, Slack, Asana (or similar) Experience with complex travel, events, and personal errands Discreet, adaptable, and calm under pressure Comfortable with direct communication and occasional irregular hours Compensation: $80,000-$100,000 + benefits

Eastdil Secured is the global real estate investment bank that uniquely combines commercial real estate and capital markets expertise. We provide truly independent advice with the mission to drive value for our clients through creative, actionable ideas and flawless execution. Our knowledge-driven team is comprised of remarkable people who are seamlessly connected across all levels and geographies, merging experience, expertise, and resources to deliver the best strategies from around the globe. With a focus on serving our clients, we thrive on collaboration to execute the world's most dynamic transactions. At Eastdil Secured, we seek individuals who have the expertise, integrity and dedication needed to drive meaningful impact for our clients. We hire and advance based on merit and actively engage talent with diverse backgrounds and perspectives, fostering a culture of creativity and innovation throughout our company. This position is a full-time, in-person, role in our San Francisco, CA office. An Executive Assistant with Eastdil Secured performs a broad variety of administrative tasks in a fast-paced work environment. This role provides administrative support to multiple transaction professionals as well as back-up support to the broader team and office. Teamwork is integral to this role and the ability to work well with all levels of internal team members as well as outside clients and vendors is required. Essential Functions Provide administrative support to transaction professionals with complex needs, including travel, itineraries and agendas and meeting calendars Works closely with transaction professionals to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer”: having a sense for the issues taking place in the environment and keeping the team updated as needed Plan, coordinate, and ensure meetings are scheduled, rescheduled, or prioritized based on business needs Own “Gateway” role: communicating with broader team constantly to increase efficiency. Establish and implement team scheduling best practices by leveraging ES software and applications. Completes a broad variety of administrative tasks in addition to managing time and travel, including tracking expenses, completing & submitting expense reports within required deadlines, composing, and preparing correspondence, processing charitable contribution requests, and managing client gifts and entertainment, in accordance with gift and entertainment policies and procedures Assist in editing, formatting, and printing presentations and documents using Power Point, Word, Excel and PDF Completes personal requests as needed (personal travel, errands, etc.) Successfully completes all aspects of deliverables with a proactive, hands-on, solutions-oriented approach Provide occasional back-up support to other Executive Assistants, including supporting the transaction process, and collaborate with support teams across multiple offices Deal Administration Provide executive deal administrative support as needed to transaction professionals and deal team Support transaction and deal team by managing and organizing internal database, assisting with deal marketing process, ensuring timely distribution of marketing materials, performing data reporting using Eastdil Secured proprietary applications, and coordinating with internal and external counsel as needed Proactively manage end-to-end deal administration process, including coordinating closing dinners, arranging event related items such promotional materials, wine distribution, etc. Event Management Lead the planning and execution process for internal & external events on behalf of the team and supporting other events as needed (closing dinners, small happy hours, golf outings, etc.) that require both short-term & long-term planning and strong project management skills Track key milestones, including budget, attendee management, risk management, as well as venue, transportation, and accommodation confirmation Proactively submit Gift & Entertainment approvals according to policy Act as onsite coordinator day-of to ensure seamless event delivery Some travel may be required Education and Qualifications Bachelor's Degree, preferred 5+ years of experience in a corporate environment working with senior-level executives Experience, Skills and Competencies Required Very strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail Strong interpersonal skills and the ability to build relationships across the broader team and the firm Expert level written and verbal communication skills Demonstrated proactive approaches to problem-solving with strong decision-making capability Emotional maturity Highly resourceful team-player, with the ability to also be extremely effective independently Proven ability to exercise discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment Forward looking thinker, who actively seeks opportunities and proposes solutions Experience coordinating complex calendars & managing expenses for multiple team members Tech-savvy and excellent computer skills. Proficient in MS Office (Outlook, Excel, Word, and PowerPoint), Microsoft TEAMS and Zoom. Apple device required for remote connectivity Concur expense management and travel booking experience a plus Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Eastdil Secured will not sponsor visas for these positions and will not hire individuals whose work eligibility is based on, for example, F-1 or other student visa status. In addition, not only must candidates be able to work in the United States without sponsorship when hired, they must maintain the ability to work in the U.S. without sponsorship throughout their employment.