Executive assistant jobs in Glen Burnie, MD - 968 jobs

Acentra Health exists to empower better health outcomes through technology, services, and clinical expertise. Our mission is to innovate health solutions that deliver maximum value and impact. Lead the Way is our rallying cry at Acentra Health. Think of it as an open invitation to embrace the mission of the company; to actively engage in problem-solving; and to take ownership of your work every day. Acentra Health offers you unparalleled opportunities. In fact, you have all you need to take charge of your career and accelerate better outcomes - making this a great time to join our team of passionate individuals dedicated to being a vital partner for health solutions in the public sector. Job Summary and Responsibilities Acentra seeks an Executive Assistant to join our growing team. Job Summary: We are seeking a high-performing, intellectually curious Executive Assistant to provide strategic and operational support to our Chief Growth Officer and General Manager, Integrated Health Solutions. This highly visible, mission-critical role is ideal for a seasoned professional with direct exposure to C-suite leadership. With a strong curiosity for understanding operational business, you will gain meaningful exposure to enterprise-level initiatives and partner closely with senior executives on high-impact priorities. You will play a vital role in keeping these leaders and their teams focused on strategic priorities, contributing to key initiatives, and creating operational efficiencies across the executive office. The ideal candidate brings strong analytical thinking, anticipates needs before they arise, and is energized by fast-paced, high-impact work. * Position is In-Office to Mclean, Virginia Headquarters* * Preferred candidates in DC/VA/MD* Job Responsibilities: Proactive Executive Partnership Serve as a thought partner and operational right hand to both the Chief Growth Officer and General Manager, Integrated Health Solutions. Anticipate needs, surface issues early, and resolve barriers that hinder executive efficiency or team momentum. Independently prioritize high impact matters and manage sensitive topics with discretion and sound judgment. Prepare leadership meeting agendas, materials, and executive-level presentations. Manage internal and external communications with key stakeholders. Calendar and Strategic Time Management Manage and optimize complex schedules for both leaders. Coordinate and protect time for strategic priorities, ensuring clear focus and meeting readiness. Drive workstreams on behalf of the executive office-managing timelines and tasks Track and follow up on deliverables tied to key meetings or strategic initiatives. Organize logistics for internal and external meetings, including travel arrangements and itineraries. Meeting & Event Orchestration * Own logistics and prep for internal and external engagements. * Prepare materials, agendas, and notes that advance outcomes, and follow through on action items with precision. Executive Presentation Support * Refine executive-level presentations, correspondence, and briefings with a strong eye for clarity and professionalism. Operational Excellence Continuously improving processes such as travel planning, expense reporting, and procurement. Maintain confidential records, databases, and filing systems. Leverage workflow and automation tools to drive efficiency and enhance responsiveness. Team Support & Organizational Leadership Act as a connector between executives and internal teams-building strong relationships and creating a seamless flow of communication. Represent the executive office with professionalism, integrity, and a solutions-oriented mindset. Daily interaction with corporate Executive Assistant team, partnering to provide backup administrative support as needed to other officers, ensuring continuity in executive support across the organization. Act as an ambassador at headquarters and other organization members to maintain a supportive and well-informed environment. Who You Are Curious: You don't just complete tasks-you understand context, ask smart questions, and identify ways to improve how work gets done. Tech-Savvy: You're fluent in Microsoft Office and embrace tools like SharePoint, Teams, Zoom, and AI platforms to streamline your work. Growth-Minded: You're ready to grow your career, and you're looking for a role that opens doors to broader opportunities. Polished Communicator: You present ideas clearly and professionally across all formats-whether refining a slide deck, sending executive emails, or facilitating meetings. Trusted & Discreet: You operate with a high level of confidentiality and sound judgment, especially when managing sensitive matters. Read, understand, and adhere to all corporate policies including policies related to HIPAA and its Privacy and Security Rules. The list of responsibilities is not intended to be all-inclusive and may be expanded to include other duties that management may deem necessary. Qualifications Required Qualifications/Experience: Bachelor's degree in any discipline OR consideration of professional years of related c-suite experience in lieu of degree. Expertise in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, SharePoint, Teams, One Note). Experience coordinating virtual/hybrid events using tools like Zoom and Teams. Comfort with or interest in AI tools and workflow automation. Exceptional organizational, interpersonal, and multitasking skills. Regularly exercises tact, initiative, and sound judgment within established guidelines, supporting the executive team's objectives. This position may require up to 5% travel. Position is In-Office to Mclean, Virginia Headquarters. Why us? We are a team of experienced and caring leaders, clinicians, pioneering technologists, and industry professionals who come together to redefine expectations for the healthcare industry. State and federal healthcare agencies, providers, and employers turn to us as their vital partner to ensure better healthcare and improve health outcomes. We do this through our people. You will have meaningful work that genuinely improves people's lives across the country. We are a company that cares about our employees, and we give you the tools and encouragement you need to achieve the finest work of your career. Benefits Benefits are a key component of your rewards package. Our benefits are designed to provide you with additional protection, security, and support for both your career and your life away from work. Our benefits include comprehensive health plans, paid time off, retirement savings, corporate wellness, educational assistance, corporate discounts, and more. Thank You! We know your time is valuable and we thank you for applying for this position. Due to the high volume of applicants, only those who are chosen to advance in our interview process will be contacted. We sincerely appreciate your interest in Acentra Health and invite you to apply to future openings that may be of interest. Best of luck in your search! ~ The Acentra Health Talent Acquisition Team Visit us at ******************************** EEO AA M/F/Vet/Disability Acentra Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, status as a protected veteran or any other status protected by applicable Federal, State or Local law. Compensation The pay for this position is listed below. "Based on our compensation philosophy, an applicant's position placement in the pay range will depend on various considerations, such as years of applicable experience and skill level." Pay Range USD $35.58 - USD $47.00 /Hr.

1-5 years of experience. Develops, drafts, writes, and edits reports, briefs, proposals, and other documents in support of a client's requirements. DPW is seeking support on the project Required/Desired Skills SkillRequired /DesiredAmountof Experience1-5 yrs. developing, drafting, writing, and editing reports and other documents Required0High School Diploma or GEDRequired0 Questions No.QuestionQuestion1Absences greater than two weeks MUST be approved by CAI management in advance, and contact information must be provided to CAI so that the resource can be reached during his or her absence. The Client has the right to dismiss the resource if he or she does not return to work by the agreed upon date. Do you agree to this requirement?Question2What is your candidate's email address?Question3Candidates submitted above the hourly NTE Vendor Rate $$.$$ $$.$$ $$.$$ $$.$$ of $XX.XX will not be considered. Do you agree to this requirement?Question4There are no reimbursable expenses. Do you agree to this requirement?Question5By submitting your candidate to this requisition, you are indicating your company's acceptance of the terms and conditions contained within the Supplier Agreement, and Amendment #2022-01 to the Supplier Agreement. Do you agree to this requirement? Existing Incumbent Resource?: Yes

ACI is seeking an Executive Assistant (EA) with an Active Secret Clearance to provide the organizational support necessary to meet the needs of a high profile project. Job location is Arlington, VA / Washington DC area. Duties include but not limited to: Data collection, processing, and analysis in support of specific management systems (Action Tracker, etc.), including analyses of quantitative and qualitative survey data. Manage flow of correspondence, classified and unclassified. Produce, coordinate, and distribute of unclassified and classified documents. Coordinate, distribute and maintain facsimile records. Program and operate speed dial on fax machines; Maintain the calendar for senior management program officials. Keep senior management and staff members informed of relevant organizational events. Distribute and track action items to appropriate program and departmental elements. Review, screen, control, maintain records, and coordinate responses on incoming correspondence. Edit and produce final copy of formal correspondence, correspondence summaries, briefings, reports and a wide variety of other analytical, process flow, financial spreadsheets, narratives, tabular and statistical documents. Review documents for official signature, coordination or concurrence, for accuracy and completeness, conformance with style, format, or procedural requirements and guidelines. Establish and maintain office files and databases, including electronic data files architecture consistent with industry standard file storage/structure methodologies. Assist in preparing inter-agency meeting or conferences and setting up teleconferences and videoconferences. Coordinate training for personnel assigned. Coordinate long distance travel for staff personnel assigned. Assist with official visitor arrangements. Oversee all office administrative functions. Draft as needed and maintain administrative procedures such as contact lists and shared calendars. Interface with other support services including internal and external organizational POCs. Support legislative analysis, tracking and administrative support to facilitate programmatic activities. Assist and facilitate program offices in the development of strategic plans, business plans, and long-term planning documents with activities including facilitating group meetings, meeting preparations, providing drafts of meeting minutes, road-mapping activities, and desktop publishing. Requirements - Ability to work in a very fast paced organization. Multitasking is essential. - Strong proficiency in MS Word, Excel, Outlook, and PowerPoint - Pleasant, tactful and professional attitude and appearance - Excellent writing, editing, and proofreading skills - Must perform well under pressure and high workloads, and be able to communicate effectively. - U.S. Citizenship You must be a US CITIZEN - an active DoD Secret Security clearance preferred Salary will be commensurate with experience. Aegis Corps, Inc. is a growing company and there may be opportunities for advancement. We have a generous benefits package including health, dental, and disability insurance, paid time off, 10 holidays, company provided life insurance and a 401K. Aegis Corps, Inc. is an Equal Opportunity Employer.

We are seeking a highly organized and detail-oriented Executive Administrative Assistant to support multiple attorneys by managing complex calendars, coordinating travel arrangements, and maintaining communication. This role is pivotal in ensuring the smooth operation of our legal department. Responsibilities + Manage complex calendars for multiple attorneys, including scheduling meetings, hearings, and internal consultations. + Coordinate travel arrangements and prepare detailed itineraries, expense reports, and reimbursements. + Process incoming calls, emails, and correspondence; respond or escalate appropriately. + Maintain organized electronic and physical filing systems aligned with institutional legal records protocols. + Serve as a central point of contact for internal departments, faculty, staff, and external partners. + Coordinate department-wide initiatives, trainings, and events. + Monitor incoming requests and prioritize actions to ensure timely follow-through. + Support the creation and upkeep of department policies, procedures, and compliance tracking tools. + Assist with onboarding and training of new staff or student assistants. Essential Skills + Administrative support + Administration + Clerical + Administrative assistance + Executive assistance + Executive support + Executive Assistant experience + Calendar Management + Proficiency in Microsoft Office Suite and Microsoft Excel Additional Skills & Qualifications + Bachelor's Degree with 5 years of experience + 8-10 years of progressively responsible administrative experience + Experience supporting legal professionals or leadership + Strong proficiency in Adobe and document management systems + Preferably with experience in the legal realm or higher education Work Environment This is an on-site, full-time position based in Baltimore, MD, with working hours from 8 AM to 5 PM. Parking is not included. The role offers a contract opportunity with the potential to transition to a permanent position based on performance. Job Type & Location This is a Contract position based out of Baltimore, MD. Pay and Benefits The pay range for this position is $35.00 - $40.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Baltimore,MD. Application Deadline This position is anticipated to close on Feb 4, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

ABOUT THE JOB This is a high trust role for an experienced Executive Personal Assistant with deep property/vendor management experience, who is comfortable working in close partnership with a principal who has clear preferences and a defined way of doing things. She will share an office with the principal and become the person she relies on to keep information flowing, maintain order, and ensure that her home, projects, and personal affairs move forward without unnecessary friction. Someone who listens closely, communicates thoughtfully, and approaches each day with calm professionalism will thrive here. The position blends traditional executive and personal support with significant property and vendor management. The principal's primary residence is in Washington DC, which is where the assistant will be based, but she also owns properties in Michigan, New York, and Massachusetts. The assistant will coordinate with service providers and staff at all four properties to manage schedules, maintain records, and ensure that everything meets the principal's expectations. This role is also an opportunity for the assistant to support the principal's philanthropic work and assist in building out the operations of her foundation. The assistant will take on research, special projects, contact and document management, and the day-to-day communication flow that keeps everything running smoothly. Schedule The schedule is Monday through Friday, 9-5pm. The principal values privacy, routine, and clear boundaries, which makes this a rare opportunity to work in a senior level position with stability and predictability. THE EMPLOYER The principal is a Washington DC resident with longstanding ties to the region and an active personal, civic, and philanthropic life. Her DC home is her primary residence, though she spends part of each week in New York for work and retreats to homes in Massachusetts and Michigan during the summer and holidays. Her DC residence is supported by a household team that includes a long tenured houseman and two housekeepers. Her standards are high, and her style is direct. She appreciates someone who is organized, steady, observant, and able to keep pace with her structured approach to managing both her home and personal affairs. While she is private and discerning, she values relationships and responds well to someone who communicates clearly, respects her preferences, and supports her in a way that feels seamless, thoughtful, and aligned with how she likes things done. RESPONSIBILITIES Executive & Personal Support Partner closely with the principal in a shared workspace and maintain a calm, professional presence throughout the day Professionally represent and interface with the principal's family, friends and colleagues at all times Support the management of her calendar, coordinating meetings and logistics at her request Maintain and update contact lists, emergency contacts, and key information repositories Prepare written updates and summaries, using the principal's preferred structure Draft correspondence, notes, and written materials with excellent penmanship and attention to detail Review, route, and track bill pay and expenses in coordination with the principal's wealth manager Handle mail, scanning, filing, photocopying, document organization, and other administrative tasks Support research, archives, writing projects, and other special initiatives Assist with the operational buildout of her foundation and help coordinate fundraising and philanthropic activity Property/Vendor Management Maintain oversight of the DC residence, ensuring that household staff and vendors meet the principal's expectations Coordinate directly with the houseman and housekeepers, providing leadership and structure while respecting existing relationships/workflows Manage property calendars, maintenance schedules, punch lists, warranties, contracts, and household documentation Liaise with service providers and contractors at all properties, ensuring accurate communication and follow through Source, vet, schedule, and supervise vendors as needed, securing competitive bids and monitoring performance Maintain property files, budget documents, maintenance logs, and renovation records Support landscaping and grounds programs as needed, coordinating mowing, pruning, seasonal changes, irrigation, and pool or hot tub maintenance Advance properties as necessary to prepare for the principal's and/or guests' arrival Monitor safety procedures and security systems and communicate all relevant updates to the principal Support ongoing special projects, storage inventory, and organizational improvements across properties MUST HAVES 7-10 years of relevant experience supporting a private principal or family in a high touch environment Strong administrative foundation, including document management and digital/paper filing Excellent written communication skills and neat penmanship (sample expected) High proficiency with Apple products, iCal, spreadsheets, and general home office technology Experience managing household staff and multiple vendors with confidence and tact Comfort working in close physical proximity to a principal each day Ability to maintain strict confidentiality, discretion, and a need-to-know mindset Professional polish, sound judgment, and the ability to work steadily alongside a strong personality ABOUT YOU You are organized, intuitive, and observant, with a talent for picking up preferences quickly You have a calm, centered presence and do not get rattled by direct communication You enjoy creating order, managing information, and keeping systems running smoothly You take pride in being a reliable right hand and in building trust with a principal You are capable of managing multiple properties, deadlines and personalities both in-person and from afar You understand high standards and can uphold them without ego or pushback You communicate clearly and succinctly, both verbally and in writing You are protective of your principal's privacy and operate with humility and judgment Spanish speaking is a plus for communicating with staff and vendors Excellent references and a history of longevity in past positions required COMPENSATION & BENEFITS Salary of $137,000+ (depending on experience) Annual performance bonus opportunity Health insurance provided with full employee coverage 13 paid holidays each year 10 days paid time off (PTO) This position is listed by Old State Staffing, the Mid-Atlantic's #1 referral agency for household, child & family-care, executive/personal support and family office staff. With over 40 years of experience placing exceptional candidates with successful families and individuals, we represent roles that are as dynamic and tailored as the families we support. Our principals value discretion, professionalism, and long-term success, and we provide candidates with insight, guidance, and ongoing support throughout the hiring process. Learn more at www.oldstatestaffing.com.

The Senior Administrative Assistant for the CEO and Governance provides high-level administrative support to both the CEO (60%) and Governance (40%) offices. For the CEO's office, this position is responsible for managing extensive meeting scheduling, complex calendar and travel management, expense reporting, supporting meetings and events, and handling business correspondence, among other duties. In relation to the Governance Office, the position is responsible for, but not limited to, assisting with scheduling, and executing committee meetings as well as tracking pertinent volunteer information. Both offices operate at a high pace, with extensive interaction with senior leadership of the society. Functions are expected to be executed with high energy and a sense of urgency. A person in this position would be expected to exhibit the following: Great attention to detail and the ability to meet deadlines and respond in high-pressure and/or urgent situations. Ability to maintain composure and maintain a strategic presence during high-pressure situations by being resourceful, anticipating needs, prioritizing responsibilities, and proactively managing schedules. Exhibit sound judgment and common sense while making decisions. Flexibility to adapt to constantly changing demands and take on new and unfamiliar tasks. Self-starter with a proactive approach to providing exceptional customer service, demonstrating professional interpersonal skills with internal and external customers at all levels. Accountabilities (are the critical activities and results the position is held accountable to produce) Office of the CEO Administrative Support Governance Administrative Support Project Management Coordination and Communication Essential Functions (define the critical end results expected of the jobholder related to the accountabilities above) Provide High-Level Administrative Support: Deliver comprehensive administrative assistance to the Office of the CEO and the Governance Department, prioritizing workflow and ensuring smooth operations in a fast-paced, high-visibility environment. Calendar and Schedule Management: Proactively manage complex and shifting schedules for the CEO, ensuring all meetings, priorities, and changes are handled efficiently and without delay. Travel Coordination: Manage travel logistics and create detailed itineraries for the CEO Governance and Committee Support: Assist with scheduling, planning, and executing Governance-related committees and Board of Director meetings, maintaining impeccable attention to detail in materials and logistics. Meeting and Event Coordination: Plan, organize, and execute pertinent meetings and events, ensuring all details are accurate and logistics are seamless. Facilitate the preparation and follow-up of Committee meetings, including the creation of agendas, minutes, and action items. Professional Communication: Draft, review, and manage high-level business correspondence, maintaining a high standard of professionalism in both written and verbal communications. This position description should not be construed to contain every function/responsibility that may be required to be performed by an incumbent in this job. Incumbents are required to perform other functions as assigned Technical Competencies (are applied or practical knowledge and skills needed for effective technical performance) Project Management Skills: Plans, initiates, executes, controls and closes projects. Tracks and manages resources, timelines, costs, deliverables and performance, and implements contingency plans, if necessary, to ensure projects are successfully completed. Organizational Knowledge: Understands the norms and culture of ASM, the organizational structure and mission. Is able to effectively navigate the organization to accomplish work objectives. Planning and Organizing Skills: The ability to organize, prioritize and, where applicable, delegate work activities to efficiently accomplish tasks and meet objectives. Presentation and Written Communication Skills: Either "one-on-one" or within a group setting, employing the use of various media to share ideas, convey information and obtain necessary inputs in a clear and concise manner. Domain Knowledge: Demonstrates professional/technical knowledge, skills and expertise within functional area. Stays current on best practices and the ability to apply that knowledge and/or skill in a variety of work situations. Enterprise Processes and Technologies: Understands and effectively uses standard office equipment such as personal computers / laptops, and office automation software. Uses new, specialized or the organization-specific equipment, technologies, software, databases and systems, as required, in accordance with the organization policies. Up to date on social media and uses it appropriately on behalf of ASM. Behavioral Competencies (are observable behaviors and skills that matter most for success) 1. Instills Trust (Respect/Honor) - Gaining the confidence and trust of others through honesty, integrity, and authenticity. 2. Drives Results - Consistently achieving results, even under tough circumstances. 3. Optimizes Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement. 4. Collaborates - Building partnerships and working collaboratively with others to meet shared objectives. 5. Self-Development - Actively seeking new ways to grow and be challenged using both formal and informal development channels. 6. Values Differences - Recognizing the value that different perspectives and cultures bring to an organization. 7. Decision Quality - Making good and timely decisions that keep the organization moving forward. Physical Demands This is largely a sedentary role and may sit or use PC for long periods of time. Bending, reaching, or stooping may be necessary for use of filing cabinets or other office cabinets or office machines. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, filing cabinets and fax machines. Salary Range- $48,325- $69,767.78 Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Hawthorne Lane is a recruiting firm in Washington, DC that partners with PR/communications firms, consulting firms, trade associations, corporations and nonprofits. Temporary positions can help you get your foot in the door with these types of organizations and more! Temporary roles can also be a short term fit for those in transitional periods, before going back to school, relocating, or waiting on a security clearance! No matter the reason, our recruiters are passionate about matching your needs with a role you will love, in the short term for temporary positions, or longer term for temporary to hire, or direct-hire positions. Currently, we are looking for dynamic candidates with prior administrative and problem-solving skills. Key Responsibilities: Executive Assistants: Manage Executive's schedules, correspondence and projects in accordance with shifting needs and priorities. Front Office Coordinator: Perform gatekeeper duties while managing communication between your staff and clients. Customer service focused and dependable. Administrative Assistant: Provide indispensable support to your team by managing calendars, preparing correspondence, and planning events. Research Assistant: Support research studies, gather and analyze data, and present your findings to a team of professionals. Project Assistant: Guide projects from start to finish by managing the budget, implementing a strategic plan, and meeting important project milestones. Why You'll Love Working Here: Companies offer endless learning opportunities. Fun and lively work culture. Competitive hourly rates and opportunities for direct hire employment. What We're Looking For: Skills. A minimum of one (1) year of administrative or office experience. Inquisitive. You want a job that will challenge you and teach you useful skills along the way. Service oriented. You'd take on any task that would help your team accomplish their goals. Professional and formal. You know how to compose business emails and letters. Computer savvy. You are an expert in MS Office. Team player. You are willing to take on new tasks to further the office initiative. Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Administrative Specialist II/Executive Administrative Specialist Duration: 6 months Onsite Day-to-day Responsibilities: Manage complex scheduling, calendar coordination, and travel logistics for leaders and front office executives. Organize meeting agendas, gather documentation, coordinate attendee logistics, and support post-meeting follow-up actions. Provide daily administrative support, including correspondence handling, file management, and ad hoc tasks. Identify workflow inefficiencies and implement process improvements within the department and Front office. Serve as an onsite point of contact, facilitating communication between Front office, leadership, and stakeholders. Expected Deliverables: Accurate and Up-to-Date Calendars: Seamlessly managed executive schedules with minimized conflicts. Comprehensive Meeting Support Materials: Well-organized agendas and documentation delivered ahead of meetings. Timely Administrative Outputs: Efficient completion of travel itineraries, expense reports, and file management. Workflow Enhancement Reports: Documented recommendations and successful implementation of efficiency improvements. Stakeholder Communication Logs: Professional records of communications and coordination with stakeholders. Onsite Support Evidence: Demonstrated presence for in-person tasks and urgent requests. Education: Bachelor's Degree

The Ford Agency is now recruiting for a top-notch Executive Assistant with C-Suite support experience to support a busy Executive of a trade association located in downtown, DC. This is a busy role supporting a visible executive and is a great opportunity for an experienced EA with strong communication and project management skills. This is a hybrid role and an excellent environment with room for professional growth! Responsibilities Include: Maintain complex calendars and travel planning Prepare and proofread correspondence and other documents Plan and manage logistics for Board meetings and other leadership events Track email correspondence and identify key logistics Serve as Office Manager, ensuring smooth operations of the DC office Qualifications Include: 5 years' of demonstrated experience supporting C-Suite executives Expert Outlook scheduling skills, along with general MS Office proficiency Strong prioritization skills and the ability to anticipate and plan for scheduling disruptions Strong attention to detail, organization, and written and verbal communication skills Candidates for this position must be based in DC, MD, or VA area or have independent plans for relocation. The Ford Agency is a recruiting firm based in Washington, DC. We represent a broad range of organizations including: non-profits, associations, legal, consulting, and government relations firms. This position is an opening with one of our clients. To see more positions available through The Ford Agency, please check out our website at ********************

United Theranostics specializes in treating patients with internal radiation therapy, focusing on oncologic diseases such as thyroid cancer, metastatic prostate cancer, and metastatic neuroendocrine cancer. We provide a safe, comfortable outpatient environment for delivering cutting-edge theranostic care, including targeted radiopharmaceutical therapies. Our team works closely with oncologists, endocrinologists, urologists, and referring providers to ensure streamlined and coordinated care. Our commitment is to delivering specialized treatments that enhance patient outcomes. Role Description This is a full-time, on-site Administrative Assistant role based in Bethesda, MD. As an Administrative Assistant to the physician founders, you will perform a variety of administrative and clerical tasks to support office operations and the executive team. Responsibilities include managing schedules, organizing and maintaining documentation, answering phone calls, handling correspondence, and providing general office support to ensure a professional and efficient work environment. Qualifications Strong Administrative Skills, including scheduling, filing, and organization Proficiency in Executive Administrative Assistance and managing calendars Excellent Communication and Phone Etiquette skills, with a professional demeanor Attention to detail and the ability to prioritize tasks and meet deadlines Proficiency in common office software, such as Microsoft Office Suite Ability to work on-site in a dynamic environment and collaborate effectively with a team Experience in healthcare or related industries is a plus High school diploma or equivalent required; additional certification in office administration is advantageous

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. Monumental Sports & Entertainment (MSE) is one of the largest integrated sports and entertainment companies in the country with one of the most diverse partnership groups in all of sports. MSE owns and operates seven major and minor sports teams: 2018 NHL Stanley Cup Champion Washington Capitals, NBA's Washington Wizards, WNBA's 2019 Championship Washington Mystics, NBA G League's Capital City Go-Go, 2021 & 2020 NBA 2K League Champion Wizards District Gaming and Caps Gaming, an esports sub-brand of the Capitals. Additionally, it holds a significant investment in a seventh professional team, Team Liquid, an endemic esports team owned and operated by aXiomatic, in which MSE is an investor. In September 2022, MSE acquired the regional sports network, then-called NBC Sports Washington and newly rebranded as Monumental Sports Network. Monumental Sports Network now holds the exclusive local television media rights to Capitals', Wizards', and Mystics' games. The network is both a linear channel and a digital operation. Prior to acquiring the linear platform, the digital platform was launched by MSE in 2016, as the first-of-its-kind regional sports network for digital, mobile, and streaming platforms. Those linear and digital platforms are now combined and join Caps Radio, Wizards Radio, MSE Outdoor and Monumental Productions for a full suite of six media enterprises. In addition to Capital One Arena - a venue which hosts 3M+ visitors across over 250 events annually, MSE also manages MedStar Capitals Iceplex (training facility for the Capitals), MedStar Health Performance Center (training facility for the Wizards, Mystics, and Go-Go) and EagleBank Arena (a 12,000+ live event venue on George Mason University's campus). In July 2020, MSE partnered with William Hill (subsequently acquired by Caesars Entertainment) to open the first ever in-arena sportsbook in North America, now called Caesars Sportsbook. MSE opened "District E powered by Ticketmaster" in the spring of 2023, a flagship esports and entertainment venue. This 14,000-square-foot live-event theater offers a 365-day-a-year series of immersive experiences in esports, music, culinary excellence, event programming, and community events. MSE proudly promotes its core values for all those that interact with the company. As a member of our team: You will provide first-class customer service and value for our fans. You will champion a double-bottom line that engages, unifies, and gives back to the community we serve. You will work tirelessly to build generationally exceptional teams that compete for championships year after year and create lifelong memories for our fans. You will measure performance with specific objectives and metrics and our analysis and decisions are compelled by data. You will prize leadership, but you should value teamwork and collaboration and transparency even more. We treat each other with respect. We act with honesty and integrity. We remain humble. You will innovate. We are nimble and first to market. We are not averse to risk. You will have fun. We are in the business of happiness. Position Overview: The Mascot Handler assists the Mascot Manager in duties on a game day and at appearances. A handler is the voice of the character during every event, as the performer does not speak. Handlers are also tasked with capturing media and sharing on Slapshot's social media accounts. Are you an enthusiastic and creative individual with a passion for sports entertainment? We'd love to hear from you! Responsibilities: Ensure the safety of the performer and fans during performances. Communicate for the performer, both to fans and to Game Entertainment Team. Capture media (photo/video) of performances. Setup and teardown event necessities (dressing room, prop/wardrobe placement, drum, and giveaways). Other duties as assigned. Minimum Qualifications: 2+ years experience in Sports Entertainment at any level. Flexibility to work nights, weekends, and holidays. Creative, resourceful, strong decision-making skills. Ability to adapt quickly in high-pressure, time-sensitive situations. Basic understanding of social media platforms and the Slapshot character. Pay Rate: $18.00 USD/hour. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

BlueForce, Inc. is seeking Senior Office Administrators to provide professional services and subject matter expertise CONUS and OCONUS in support of the US Department of State (DoS) Bureau of International Narcotics and Law Enforcement Affairs (INL) Program. If you want to be considered for this opportunity, please apply to the labor category that best matches your profile and expertise. Our recruiting team will be happy to contact you and keep you informed of this upcoming project. Job opportunities, duties, responsibilities, and qualifications are subject to change based on specific task orders that will be published in upcoming months Duties and Responsibilities: Generally supports the Deputy Executive Director level or higher. Prepares / reviews correspondence, reports, and other documents while ensuring correct grammar, punctuation, and in accordance with established procedures/regulations. Schedules meetings, appointments, and conferences (sometimes large scale in nature) in accordance; remind attendees of scheduled events to ensure prompt and timely attendance; reschedule appointments when it is clear not all commitments can be made or contact other personnel to attend meetings in lieu of the supervisor, when necessary. Receives visitors, phone calls, and mail requests; determines nature of request/urgency and answers or refers to the appropriate person; follow up as needed. Reads incoming publications, regulations, and directives that may be important to the activities of the staff; refers those of importance or interest to appropriate individuals; receives requests for information and ensures information is assembled within the specified time period. Tracks and completes time and attendance requirements. Makes travel arrangements and prepares travel orders and vouchers in accordance to the preferences of the traveler and in accordance to Federal regulations; notifies organizations to be visited; keeps in touch with staff in route. Researches information that is difficult to obtain, compiles data, makes preliminary analysis for the supervisor or other staff officers as appropriate. Maintains files and records accurately through spreadsheets, charts, graphs, etc. Aids in requisitioning office supplies, printing support, and related materials.

Clearance: Secret Clearance BluePath Labs is a fast-growing research and consulting company committed to solving complex problems for federal, state, and local government clients. We offer a range of professional, scientific, and technology services. Our specific areas of expertise include business consulting, research and data science, and technology integration. We are actively seeking a Secret-cleared Administrative Support Specialist/ Receptionist to support our clients at the USDTA (U.S. Trade and Development Agency). Note: This position is contingent upon contract award. We are currently seeking qualified candidates to include in our proposal for an upcoming government contract. Applicants selected may be contacted for further steps if the contract is awarded. Work Description: The Administrative Support Specialist/ Receptionist is proficient in the use of commercial software packages and databases, including Microsoft Outlook, Teams, Word, PowerPoint, and Excel. The specialist demonstrates strong organizational and customer service skills and has the ability to respond flexibly and provide rapid assistance in time-sensitive environments. U.S. citizenship is required, along with the ability to obtain and retain a "SECRET" security clearance. Responsibilities: The Administrative Support Specialist/ Receptionist will support tasks such as: Experience handling phone calls, emails, and mail, serving as the point of contact for internal and external communication Ability to maintain records of receipt, mailing dates, and other required information Ability to ensure appropriate mailing and/or shipping of packages, letters, etc. Experience managing calendars, scheduling meetings, appointments, and greeting high level guests Experience creating and distributing correspondence, reports, and other documents Track inventory of office supplies and notifying admin office of need to replenish those supplies Experience providing general office support like various administrative tasks, data entry, filing, and customer service Ability to manage multiple tasks and prioritize effectively Ability to manage the receptionist area Proficiency in office software and equipment Minimum Requirements: Secret level clearance High School Diploma required, higher education preferred. 1-3 years of experience in a professional office environment as a support assistant, receptionist, or equivalent position. Effective written and verbal communication skills for interacting with various individuals. Proficiency with Microsoft Excel, PowerPoint, and data visualization tools. Benefits: BluePath Labs offers a comprehensive benefits package. Benefits include, but are not limited to: healthcare reimbursement, lifestyle & wellness reimbursement, Flexible Spending Account (FSA), tuition assistance, 401(k) with company match, and paid time off for vacation / sick leave, in addition to 12 holidays per calendar year. About BluePath BluePath Labs combines mission and business insights with advanced technologies to deliver measurable performance improvements for our clients. BluePath is dedicated to surpassing client expectations by always living by our core values of integrity, professionalism, and resilience. BluePath's extensive experience in Government, Military, Commercial, and Academic environments is unique among small businesses and a core differentiator of our solutions. Our multidisciplinary background allows us to solve diverse and complex problems. Most importantly, we work closely with our clients to frame problems correctly, optimize processes, leverage technologies, and implement enduring solutions. Labs are where ideas are born, experiments occur, and breakthroughs happen. It is the hallmark of BluePath's culture. ***************************** BluePath Labs is an equal opportunity employer.

This position is responsible for performing general tasks for the Veterans Education and Employment Director, in support of their Commission, Committees and Division. ESSENTIAL FUNCTIONS: Office Administration: Serve as receptionist Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment Screen phone calls, redirect calls, and take messages Receive deliveries; sort and distribute incoming mail Organize and schedule meetings and appointments Maintain calendars and invitations Maintain contact lists Coordinate on-site, virtual and other meetings/events Produce and distribute correspondence, such as memos, letters, emails, invoices, reports and other correspondence Prepare, dispatch and archive correspondence and meeting minutes Assist in the preparation of regularly scheduled reports Create and maintain filing systems, both electronic and physical Process citations and certificates Manage accounts and perform bookkeeping Order office supplies; create purchase requests Prepare the monthly credit card and travel expense reports Distribute payroll and payable checks Prepare and facilitate IT equipment and help desk requests Ensure operation of office equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques Maintain office supplies inventory Determine inventory level; anticipate needs; place orders; and verify receipt of purchases Ship brochures/pamphlets Travel Arrangements: Coordinate airline, hotel and other required reservations Prepare travel requests Events (National Convention, Washington Conference, Spring/Fall Meetings): Prepare invitations, agenda, reports, etc., in connection with events Arrange logistics (transportation, on-site points of contact, schedule, etc.) Communicate with participants to coordinate details and gather required information Travel in support of the organization, as required Perform other duties as assigned. Reports directly to Director Education/Technical Knowledge: High school diploma or equivalent; college degree preferred Additional Skills Needed: Proficient in Microsoft Office software (Outlook, Word, Excel, PowerPoint, Teams, etc.) Knowledge of office management systems and procedures Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational and planning skills Experience: 3 years up to 5 years Supervision of Others: This position involves no responsibility of authority for the direction of others. Problem Solving: Involves the evaluation, refining and improving of concepts and practices or the trying out of developments and ideas of others. Impact of Decisions: Work involves opportunities for judgmental errors which would result in substantial added cost or reduced efficiency within and between functional units until corrected- usually requires longer time. Internal and Public Contacts: Inside the organization, which require the routine exchange of information or simple factual data. Outside contacts are routine and/or negligible. Physical Factors and Working Conditions: Physical demands of the position are those, which require manual dexterity for typing/word, processing. The employee is regularly required to talk and hear. The employee frequently is required to stand; walk; sit; use hands to fingers; and reach with hands and arms. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to focus. Working conditions are within a well-lighted area with air conditioning. Must be able to travel occasionally. The noise level in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the physical demands of the job.

We are Worthy & CIRCA Jewels. Our combined businesses are here to remake the world of pre-owned luxury jewelry. We use our expertise, technology and connections to get jewelry sellers the absolute most for their jewelry. We are passionate about quality, sustainability, and the valuation of finely crafted jewels. Today, we are the most trusted buyers of diamonds, fine jewelry, and luxury watches on the planet. We are a global group of people who are not only passionate about our work but also about each other and our customers. Our flat hierarchy and organizational structure create an open environment where all feel comfortable to voice ideas, and we love the smart, creative minds of people who take pride in what they do. The Administrative Assistant will assist the jewelry buyers with clerical and reception duties. What You'll Do Manage client appointments and submission pipeline using software platforms Receive and initiate client calls, answering any questions clients may have or helping clients with anything related to their appointments at all of our US offices Follow up with clients via phone, text, and e-mail Greet clients with a friendly and positive attitude, check in, escort the client to buyer's room, offer refreshments Update data from appointments and submissions, including personal and purchase information Collaborate daily with the full Client Services Team to ensure clients and prospective clients have the best experience throughout their entire journey (pre and post-appointment) Manage incoming inventory and product shipping Create and distribute daily reports Assist in maintaining the office environment Who You Are A strong and kind communicator with professional direct verbal & written skills Ability to work cross-functionally with different teams and company stakeholders Highly organized with the ability adapt to changing business needs and the ability to manage multiple moving parts Self-motivated and results-oriented, strategic thinker with an ability to learn, contribute, and willing to take full ownership over Seller Support What You Have One year of admin experience required, luxury goods industry or consumer goods industry preferred Bachelor's or Associate degree - preferred Previous diamond and jewelry experience - preferred Excellent interpersonal skills with the ability to cultivate good working relationships both internally and externally Highly organized, detail-oriented, and customer-focused Proficient in Microsoft Office applications, especially Excel Ability to work in Bethesda, MD Monday through Friday from 9 AM-6 PM What We'll Give You A supportive, inclusive culture in an organization that values your contributions Opportunities for personal and professional growth through work experience and mentorship An attractive and equitable compensation package, including salary and stock options A generous benefits program featuring generous PTO, comprehensive medical, dental, vision, and other health benefits, 401K plan, commuter program, learning & development resources, health & wellness perks, and so much more!

Do you want to be part of a team with a critical mission and real-world impact? Join AWS Region Services and help our growing organization deliver the security, speed, and value of the AWS Cloud to commercial and government-focused customers. AWS Re AWS, Executive Assistant, Executive, Service, Assistant, Technology, Support

Job Title: Administrative AssistantJob Description We are seeking a dedicated Administrative Assistant to provide general support to visitors and assist in the efficient operation of our office. This role requires a professional who is organized, detail-oriented, and capable of managing multiple tasks with ease. Responsibilities + Greet and support visitors to ensure a welcoming atmosphere. + Distribute incoming mail promptly and efficiently. + Utilize Microsoft Office for various administrative tasks. + Perform general administrative duties including answering the phone, scanning, and filing documents. + Oversee internal office events such as staff meetings, celebrations, and gatherings. + Coordinate the ordering, inventory, and distribution of company apparel, managing vendor relationships, and ensuring timely delivery and replenishment. + Maintain accurate records of apparel orders and usage. + Assist the President and Owner of the company with administrative tasks as needed. + Potentially assist with transactional accounting administrative duties. Essential Skills + Proficiency in data entry and Microsoft Office applications. + Strong clerical skills including filing and document management. + Excellent greeting and front desk skills. Additional Skills & Qualifications + Previous administrative experience is required. Work Environment The position is based in an office setting, requiring 100% in-person attendance. The role involves interacting with various technologies and office equipment. The atmosphere is professional, and the dress code is business casual. Job Type & Location This is a Contract to Hire position based out of Baltimore, MD. Pay and Benefits The pay range for this position is $25.00 - $26.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Baltimore,MD. Application Deadline This position is anticipated to close on Jan 26, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

We are seeking candidates that are interested in part-time administrative work. You will be responsible for providing exceptional customer service by interacting with customers and staff, managing office supplies, and assisting with various administrative tasks. If you are a dynamic individual with problem-solving skills who is looking to grow their administrative skills in a professional office environment, apply today! Key Responsibilities: Front Office Coordinator: Perform gatekeeper duties while managing communication between your staff and clients. Customer service focused and dependable. Administrative Assistant: Provide indispensable support to your team by managing calendars, preparing correspondence, and planning events. Legal Administrative Assistant: Provide rock-solid support to your legal professionals, attorneys and partners by managing calendars, preparing correspondence, travel booking and planning events. Receptionist: Interact with clients and internal staff using polished professionalism by phone, email, and in person. HR Support- experienced HR Coordinator to assist and support on HR projects including Recruiting, Benefits and HRIS. Why You'll Love Working Here: Competitive hourly rates. Opportunities to grow and learn from leaders in their industry. The chance to work in a fun and lively work environment. What We're Looking For: Experienced. You have prior administrative assistant or receptionist experience. Professional . You have strong written and verbal communications skills. Organized. You can juggle multiple tasks at once. Focused. You are highly adaptable and can work in a fast-paced environment. Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

ACI is seeking an Administrative Assistant (AA) to provide the organizational support necessary to meet the needs of a high profile project. Job location is Washington DC. Duties include but not limited to: Data collection and processing in support of specific management systems. Manage flow of correspondence. Review, screen, control, maintain records, and coordinate responses on incoming correspondence. Edit and produce final copy of formal correspondence, correspondence summaries, briefings and reports. Review documents for official signature, coordination or concurrence, for accuracy and completeness, conformance with style, format, or procedural requirements and guidelines. Assist in preparation of briefing charts and other presentation materials. Establish and maintain office files and databases, including electronic data files architecture consistent with industry standard file storage/structure methodologies. Assist with official visitor arrangements. Oversee all office administrative functions. Draft as needed and maintain administrative procedures such as contact lists and shared calendars. Interface with other support services including internal and external organizational POCs. Requirements - 1-2 years' experience. Bachelors Degree is preferred. - Ability to work in a very fast paced organization. Multitasking is essential. - Strong proficiency in MS Word, Excel, Outlook, and PowerPoint - Pleasant, tactful and professional attitude and appearance - Excellent writing, editing, and proofreading skills - Must perform well under pressure and high workloads, and be able to communicate effectively. You must be a US CITIZEN - an active DoD Secret Security Clearance is preferred, however, ACI can obtain a clearance. Salary will be commensurate with experience. Aegis Corps, Inc. is a growing company and there may be opportunities for advancement. We have a generous benefits package including health, dental, and disability insurance, paid time off, 10 holidays, company provided life insurance and a 401K. Aegis Corps, Inc. is an Equal Opportunity Employer.