Executive Assistant
Executive Assistant Job 49 miles from Graham
Executive Assistant (On-Site) Winston-Salem, NC
Video Application Required with Application
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JT Stratford Investment Advisors (JTS) has been serving clients since 1995, providing comprehensive Financial Planning, Tax Planning, and Wealth Management services to over 1000 clients nationwide. Our first priority is helping clients take care of themselves and their families through long-term relationships built on open and honest communication. Our firm was built around service, and the Executive Assistant role is essential to service we provide our clients.
Position Overview:
We are seeking a highly organized and proactive Executive Assistant to join our team. This role is critical in supporting the leadership of our organization by handling back-office and administrative tasks, ensuring completion of client requests, managing communication and scheduling on the team's behalf. The ideal candidate is detail-oriented, tech-savvy, prefers an in-office environment, and thrives in a professional setting.
Key Responsibilities:
• Calendar management for our team
• Aid our team in preparing for meetings
• Responding to emails and document requests on behalf of our team
• Maintain and update CRM systems, ensuring accurate client notes, tasks, and schedules
• Process and organize client account documentation
• Handle client communications via phone and email, addressing client inquiries professionally and promptly, escalating issues when necessary
• Support operations team with ongoing client projects, ensuring completion and delivery
• Manage office supplies orders and deliveries and maintain an organized workspace
Required Qualifications:
• Bachelor's degree or equivalent experience
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Experience with CRM systems preferred
• Excellent written and verbal communication abilities
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Professional demeanor and team-player mentality
• Availability to work Monday through Friday, 8:00 AM to 5:00 PM on-site in Winston-Salem
Benefits:
• Competitive salary ($50k-$55k annually)
• Potential for Bonus based on team member performance
• Simple IRA retirement match
• 2 Weeks Paid Time Off
• 10 paid holidays
Application Requirements:
• Resume
• Video submission (required) - minimum 3 minutes in length addressing:
What you know about JT Stratford and our services
Who you are and your professional background
Why do you believe you would be an excellent fit for our team and company culture
Video applications must be submitted here: ****************************************************
The ideal candidate will bring a positive outlook, demonstrate high integrity, and share our commitment to exceptional client service. Prior experience in financial services is a plus.
JT Stratford is an equal opportunity employer.
Executive Assistant
Executive Assistant Job 39 miles from Graham
The Executive Assistant performs diverse administrative functions for the Executives and may support the Management staff that report to the Executives. The incumbent composes communication; reviews, prioritizes, and responds to emails; creates reports and presentations; organizes and schedules appointments, and meetings; organizes travel; reviews strategic documents; takes notes at meetings and any other administrative tasks that help the executive perform their job.
Essential Functions and Duties
Maintain Executives calendar and schedules meetings.
Handles sensitive information in a confidential and private manner as this position will have access to confidential information including communications from senior executives, compensation data, corporate strategy, pending or future contracts, specific employee details, and other sensitive company information.
Makes travel arrangements for the Executives including flights, cars, hotels, meeting rooms, etc.
Coordinates conference calls and webinars
Organize meetings including setting date, notifying attendees, preparing meeting room, preparing agenda, and ordering food as needed.
Receive invoices, code them and provides them to the Executive for approval.
Compose letters and emails in an accurate, professional, timely manner.
Assist in special projects as assigned which may include basic research projects.
Schedule interviews and provide travel arrangements if necessary for candidates.
Maintain contracts in system.
Coordinate with vendor and Executive to obtain signature for contracts.
Order gift cards for various departments when instructed.
Note taking for various meetings.
Provide notary services as needed.
Assist the receptionist with telephone duties as needed.
Assist in fielding and posting questions/comments for the Q&A section of Microsoft Teams Live Event Quarterly All Hands Meetings.
Support other Executive Assistants while on vacation, LOA, etc.
Continuously strive to improve processes, service quality to internal and external customers.
Adheres specifically to all company policies and procedures, Federal and State regulations and laws.
Display dedication to position responsibilities and achieve assigned goals and objectives.
Represent the Company in a professional manner and appearance at all times.
Understand and internalize the Company's purpose, display loyalty to the Company and its organizational values.
Display enthusiasm and dedication to learning how to be more effective on the job and share knowledge with others.
Work effectively with co-workers, internal and external customers and others by sharing ideas in a constructive and positive manner; listen to and objectively consider ideas and suggestions from others; keep commitments; keep others informed of work progress, timetables, and issues; address problems and issues constructively to find mutually acceptable and practical business solutions; address others by name, title, or other respectful identifier, and respect the diversity of our work force in actions, words, and deeds.
Comply with the policies and procedures stated in the Injury and Illness Prevention Program by always working in a safe manner and immediately reporting any injury, safety hazard, or program violation.
Ensure conduct is consistent with all Compliance Program Policies and procedures when engaging in any activity on behalf of the company. Immediately report any concerns or violations.
Other duties as assigned.
Education, Knowledge, Skills and Experience Required Education:
High school diploma or equivalent.
Associate degree or relative college courses preferred.
Required Experience:
Minimum two (2) years of executive level administrative assistant work required.
Minimum ten (10) years of administrative assistant work required.
Superior administrative skills commensurate with years of experience.
Required Skills:
Must have strong organizational skills.
Must have a detail orientation and the proven ability to prioritize work.
Must have effective verbal and written communication skills.
Must have the ability to work with limited supervision and as part of a team
Sound decision-making abilities.
Advanced professional administrative procedures.
Required to interface with all employees and customers with tact, discretion and finesse.
Ability to prioritize multiple projects and complete on time.
Ability to exercise initiative in organizing and completing daily tasks.
Ability to solve moderately complex problems.
Excellent, on-time attendance.
Consistent accuracy in work product.
Intermediate Microsoft Word, Intermediate Power Point, Intermediate Excel required.
Type 60 wpm.
Professional Certifications:
Notary certification a plus.
Senior Administrative Assistant
Executive Assistant Job 45 miles from Graham
Ultimate Staffing Services is actively seeking a highly skilled Senior Administrative Assistant to join a reputable company in North Carolina. The ideal candidate will bring a strong background in Engineering, Architecture, or Construction Administration, and demonstrate exceptional proficiency in Microsoft Office and industry-specific software.
Responsibilities
Demonstrate a high level of proficiency in Microsoft Office applications.
Utilize previous experience with Engineering or Construction software such as Newforma, Procore, SAP, etc.
Perform heavy data entry tasks with accuracy and efficiency.
Exhibit excellent typing skills and attention to detail.
Leverage an Engineering, Architecture, or Construction Administrative background to effectively support team operations.
Qualifications
Education requirement is a Bachelor's Degree.
Must be local to Raleigh, NC, as this is a fully onsite opportunity
Required Work Hours
Monday - Friday, first shift.
Benefits
Medical, dental, vision, and pharmacy benefits.
Additional Details
Pay range is $24 to $30 per hour.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
Senior Executive Human Resources
Executive Assistant Job 34 miles from Graham
Dexian is assisting their client in the High Point area with a need in their Human Resources team. This role is responsible for supporting all aspects of the Human Resources operations for the company. This person would have one direct report.
Directs, plans and administers personnel policies as they relate to the company's planning and human resources functions
Develops and administers personnel policies, programs, and regulations in accordance with applicable laws and regulations
Reporting to oversight company's
Researching, recommending, administering benefits and programs
Assisting in the preparation of the annual budget
Maintaining personnel records
Other duties assigned from management
**My client is targeting $75,000-$80,000 for salary.**
Dexian is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Signature will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at or ************.
Admin/Facilities Service Coordinator
Executive Assistant Job 27 miles from Graham
Morningstar Law Group is seeking a part-time Admin/Facilities Service Coordinator for our Durham, NC office. This position plays a vital role in maintaining a professional and efficient office environment by monitoring facilities services, performing administrative tasks, and ensuring seamless day-to-day operations.
Key Responsibilities
Facilities Services
Follow established security and operational procedures to ensure readiness for the day and proper closure.
Maintain an organized, clean, and professional office environment, including managing office supply inventory and coordinating with vendors for office maintenance and cleaning services.
Monitor and replenish office and pantry supplies, placing orders with designed vendors as needed.
Ensuring copiers are stocked and equipped with backup supplies and coordinating service calls for equipment maintenance.
Coordinate with landlord and vendors to address building repairs and janitorial needs, involving the Director of Administration as needed.
Mail and Deliveries:
Manage daily incoming and outgoing mail, sorting and distributing items to appropriate recipients.
Facilitate and receive deliveries, verifying contents against orders and coordinating their proper storage or distribution.
Visitor and Client Interaction:
Serve as the first point of contact at the front desk, answering and routing calls professionally.
Greet and assist visitors professionally and respectfully, providing information or directing them to the appropriate personnel.
Coordinate meeting setup for in-office depositions, client meetings, partner meetings, etc.
Document Management:
Make copies, scan, and file documents as needed, ensuring confidentiality and data protection standards adherence.
Maintain accurate and organized filing systems, including electronic and physical files, to support efficient record-keeping and retrieval.
Other Duties:
Provide occasional administrative support for office events or meetings, such as preparing materials, setting up conference rooms, or arranging catering.
Maintaining the conference rooms, including post-meeting cleanup and supply replenishment
Assist with ad hoc projects or tasks assigned by the attorneys, Director of Administration or other team members.
Qualifications:
Associate's degree and at least two years of related experience
Self-motivated individual who can manage multiple priorities and quickly shift from task to task based on demand without losing sight of details
Excellent organizational skills
Excellent interpersonal, verbal, and written communication skills (including proofreading)
Strong proficiency with Office 365 applications, particularly Word and Outlook
Experience with collaborative platforms such as NetDocuments, Sharefile, OneDrive, etc preferred but not required.
We are an Equal Opportunity Employer and strongly support diversity in our team. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.
Administrative Assistant
Executive Assistant Job 45 miles from Graham
Chappell [Powered by Compass] is seeking a motivated and detail-oriented administrative assistant to support our top performing real estate team. The primary focus of this role will be assisting in real estate transactions, coordinating with agents, clients, and other professionals, and ensuring the smooth processing of documents and administrative tasks. Responsibilities will also include collaborating with vendors, assisting the marketing team, and coordinating and managing special projects as assigned. The ideal candidate will be a team player and self-starter with excellent organizational skills and the ability to manage multiple tasks with accuracy and efficiency. Previous experience in real estate is strongly preferred.
Key Responsibilities:
Performing transactional & contract to closing activities
Coordinating pre-listing activities
Supporting the Executive Assistant
Supporting agents and clients
Assisting the marketing team
Assisting the developer services team
Collaborating with Compass staff
Learning the CRM, Compass platform, and related tech
Coordinating & assisting with team meetings
Coordinating & assisting with team and client events
Managing special projects as assigned
Qualifications:
High school diploma or equivalent
Previous administrative experience, preferably in real estate
Strong knowledge of real estate transactions, terminology, and processes
Familiarity with real estate software (MLS, CRM platforms, transaction management systems)
Excellent communication skills, both written and verbal
Strong attention to detail and ability to manage multiple tasks simultaneously
High level of professionalism and ability to handle sensitive information
Compensation & Benefits:
Competitive salary based on experience
Health insurance and retirement savings
Chappell [Powered by Compass] is a team of doers and creators pushing the bounds of expected real estate to deliver an exceptional experience. As one of the best residential real estate firms in the greater Raleigh, Durham, & Triangle areas, we are a team of knowledgeable experts who bring years of insight and expertise to every interaction.We're proudly powered by Compass, the best boutique brokerage in the country. Tech-driven with tools and resources to ignite any listing or project, we invite you to experience real estate differently - whether it's buying, building, or selling.
Administrative Assistant
Executive Assistant Job 45 miles from Graham
Moore & Alphin, PLLC, is seeking a motivated administrative assistant to join our team. This is a full-time, in-office position that will support daily office operations and contribute to maintaining smooth office functionality. The ideal candidate will be organized, proactive, and capable of managing multiple tasks simultaneously in a fast-paced environment. Candidates should have a strong work ethic, demonstrate exceptional energy, and maintain a pleasant demeanor. We offer a highly competitive salary and employee retention bonuses, along with benefits which include health, dental and vision insurance, 401(k), long term disability, life insurance, 18 days of PTO per year and many paid holidays.
Requirements/Qualifications
Minimum two years of experience working in an office environment.
Strong ability to prioritize tasks, manage multiple projects, and work independently.
Excellent verbal and written communication skills.
Strong organizational skills with a focus on attention to detail.
Must be reliable and able to maintain confidentiality.
Experience with billing or invoicing is a plus, but not required.
Proficient in Microsoft Office programs.
If you are interested in applying for this position, please send a cover letter, resume and references to **********************. Please note that we do conduct background checks as part of our Best Practices Policies.
Moore & Alphin, PLLC, is a law firm that has been serving the Triangle's real estate closing needs for over 20 years. We work directly with many of the Top 25 best homebuilders in North Carolina. For more information, please visit ********************
**Direct hire only. No staffing agencies**
Executive Director
Executive Assistant Job 45 miles from Graham
Sunrise Senior Living was again certified as a Great Place to Work by Activated Insights. This is the 7th time Sunrise has received this top culture and workplace designation, highlighting the special place Sunrise is to be a part of.
COMMUNITY NAME
Sunrise of Raleigh
Job ID
2025-222478
Job Overview
"Sunrise is the best place that I've ever worked, simply because of the people. We provide quality care in an environment that feels like home. Our focus is doing what's right for the resident. For me, that's a big breath of fresh air."
Sunrise Leader
The Executive Director is responsible for overall leadership, management, and success of their community. These responsibilities include but are not limited to financial management, hiring, supervising, training, team member relations and recognition, communication, family services, resident well-being, quality assurance, and regulatory compliance. Additionally, a key component of this position is the ownership of the Sales and Marketing process to ensure maximization of revenue and our market position. At Sunrise, we pride ourselves as pioneers of the senior living industry in setting standards of excellence; we strive to provide care & services to seniors better than anyone. The Executive Director is expected to create, in alignment with our mission and values, a positive atmosphere in the community for residents, family and friends, and all team members.
Responsibilities
RESPONSIBILITIES & QUALIFICATIONS
As a part of the Sunrise team, supporting our Mission, Principles of Service and Core Values is a fundamental part of this job. Our foundational belief is the sacred value of human life. The unique responsibilities for this role include but are not limited to the essential functions listed below:
Inspiring Others:
Motivates individuals toward higher levels of performance that are aligned with the organization's vision and values.
Communicates a clear, customer focused vision, based upon a Resident Centered Model of care.
Models a strong belief in mission, vision, and purpose.
Clearly articulates, in words and behavior, the Sunrise Shared Values, Principles of Service, the Sunrise Team Credo and the Leaders Serve Hallmarks.
Coaching and Developing Others:
Provides feedback, instruction, and development guidance to help others excel in their current or future job responsibilities and plans and supports the development of individual skills and abilities.
Conveys performance expectations and provides timely feedback to ensure performance standards are met.
Holds effective 1:1 meetings with direct reports.
Provides feedback and counsels on a continuous basis.
Supports team members' career growth by having regular development-focused conversations.
Utilizes and promotes Sunrise's development programs as appropriate to prepare high-potential team members for future roles.
Actively builds a qualified, internal pipeline for community roles and strives to promote internal team members to key leadership positions.
Maintains compliance in assigned required training as applicable to this role to ensure that Sunrise standards are always met.
Quality Assurance and Regulatory Compliance:
Strives for excellent quality care and service delivery and institutes and ensures corrective action in a timely manner.
Reviews customer and secret shopper surveys and acts accordingly by instituting appropriate corrective actions in a timely manner.
Develops a thorough working knowledge of state regulations, policies and procedures dictated for residents and ensures compliance.
Acts as the Community Privacy Representative.
Ensures all resident administrative files are well maintained, current and in compliance with state Regulations.
Follows up on issues identified in the regional team site visit report.
Follows up on mock survey process.
Ensures community is in compliance with OSHA requirements.
Provides leadership and promotion of the Sunrise Safety and Risk Management policies.
Reviews all incident reports and ensures corrective actions are in place in a timely manner.
Practices safety procedures at all times including Personal Protective Equipment (PPE), fire extinguishers, Safety Data Sheets (SDS) and Lockout Tagout procedures.
Driving for Results:
Sets high goals for personal and group accomplishment, uses measurement methods to monitor progress toward goals and works tenaciously to meet or exceed goals while deriving satisfaction from that achievement and continuous improvement.
Meets NOI expectations.
Meets occupancy expectations.
Manages the P&L.
Achieves and executes consistent labor schedules seven days a week.
Achieves great resident retention through a focus on service.
Actively participates in local business councils.
Instills in team members a “whole community approach”.
Drives ownership to the department leaders.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed throughout this are representative of the knowledge, skills, and abilities required:
College degree preferred; degree and management experience may be required per state/provincial requirements.
Administrator's License / certification may be required per state/provincial requirements.
Prior General Manager/Administrator experience focused on growing both top and bottom lines; required length determined by type of community.
Previous management experience including hiring, coaching, performance management, daily operations supervision, and leading a team through change.
Previous sales experience preferred, including building customer relationships, and resolving customer concerns.
Passion for working with seniors.
Demonstration of success in managing operating expenses.
Ability to handle multiple priorities effectively.
Ability to delegate assignments to the appropriate individuals.
Excellent written and verbal skills for effective communication and the ability to facilitate small group presentations.
Proficient in organizational and time management skills.
Demonstrates good judgment and problem solving and decision-making skills.
Demonstration of proficiency in computer skills, Microsoft Office & Sunrise applications with the ability to learn new applications.
As applicable, all Sunrise team members who drive a Sunrise vehicle must review and sign the Driver job description and understand the key essential duties for safety.
Ability to work weekends, evenings, and flexible hours, available for our customers at peak service delivery days and times.
About Sunrise
Sunrise Senior Living has championed quality of life in senior care for more than 30 years. We believe team members are our greatest resource and are looking for people who share our commitment to provide quality care for seniors and their families. It's no surprise that many of the world's leading experts in Senior Living entrust their career to Sunrise.
At Sunrise, you will…
Make a Difference Every Day
We are passionate about our mission - to champion quality of life for all seniors. We deliver high-quality care with a personal touch and encourage our residents to enjoy life to the fullest.
Be Part of a Uniquely Supportive Community
The care-focused environment we create for residents extends to our team members. We offer programs, rewards, and benefits to help you live your best.
Ignite Your Potential
We believe potential has no limits. We offer best-in-class leadership development programs designed to grow our leaders. We are committed to helping our team members achieve their career goals.
We also offer benefits and other compensation that include:
Medical, Dental, Vision, Life, and Disability Plans
Retirement Savings Plans
Employee Assistant Program / Discount Program
Paid time off (PTO), sick time, and holiday pay
Daily Pay offered to get paid within hours of a shift (offered in the U.S. only)
Tuition Reimbursement
In addition to base compensation, Sunrise may offer discretionary and/or non-discretionary bonuses. The eligibility to receive such a bonus will depend on the employee's position, plan/program offered by Sunrise at the time, and required performance pursuant to the plan/program.
Some benefits have eligibility requirements
Apply today to learn why Sunrise Senior Living is a certified Great Place to Work
Pre-employment Requirements
Sunrise considers the health and safety of its residents, family members, and team members to be one of its highest priorities. Employment with Sunrise is conditioned on completing and passing a drug test (which does not include marijuana), participating in testing requirements (e.g. Tuberculosis Test, Physical Evaluation). Covid-19 and Influenza vaccination is only required to the extent mandated by applicable federal, state, and local laws and authorities.
Compensation Disclaimer
Selected candidates will be offered competitive compensation based on geographic location of community/office, skills, experience, qualifications, and certifications/licenses (where applicable).
Administrative Assistant
Executive Assistant Job 45 miles from Graham
Job Title: Administrative Assistant
Employment Type: Part-Time
About Us
Property Resources is a boutique commercial real estate firm specializing in the acquisition of multi-tenant retail and flex properties across central North Carolina. We are a growing, dynamic company focused on providing exceptional service to our clients and partners. Our team values collaboration, attention to detail, and proactive problem-solving.
We are seeking an Administrative Assistant to support our team by managing day-to-day office operations, assisting with client communications, and ensuring our processes run smoothly. The ideal candidate will be highly organized, detail-oriented, and eager to contribute to a fast-paced, growing business.
Key Responsibilities
Office Management: Manage daily office operations, including handling correspondence, scheduling meetings, and maintaining office supplies.
Client Support: Act as a point of contact for clients, responding to inquiries via phone and email in a professional and timely manner.
Data Management: Maintain accurate property and client databases, including updating CRM systems and document filing.
Marketing Support: Assist with creating and scheduling email campaigns, managing social media accounts, and coordinating marketing materials.
Transaction Coordination: Support the team with real estate transactions by managing timelines, preparing documents, and ensuring compliance.
Research & Reporting: Conduct property research, market analysis, and prepare reports for internal use and client presentations.
Event Coordination: Assist in planning client meetings, networking events, and office functions.
Qualifications
Proven experience as an Administrative Assistant or similar role (real estate experience preferred).
Strong organizational skills with the ability to manage multiple tasks and deadlines.
Excellent verbal and written communication skills.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and CRM systems.
Experience with marketing tools such as MailChimp, Canva, or social media platforms is a plus.
High level of professionalism, confidentiality, and attention to detail.
Ability to work both independently and collaboratively in a team setting.
What We Offer
Competitive salary based on experience.
Flexible work environment (hybrid options available).
Opportunities for growth and professional development.
Collaborative and supportive team culture.
How to Apply
If you're a highly motivated individual who thrives in a fast-paced environment and is passionate about supporting a growing real estate business, we'd love to hear from you!
Please send your resume and a cover letter to Justin@profraleigh.com with the subject line "Administrative Assistant Application - [Your Name]".
Executive Assistant, Program for Leadership & Character
Executive Assistant Job 49 miles from Graham
Application Instructions: External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page. Please add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your cover letter and supporting documents. The My Experience page is the only opportunity to add your cover letter and supporting document attachments. You will not be able to modify your application after you submit it.
Current Employees: Apply from your existing Workday account. Do not apply from the website. Log in to Workday. Click on the Jobs Hub and select Browse Jobs. Locate the position and click Apply. Update your Education and Job History.
Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified.
Summary
The Program for Leadership and Character seeks a conscientious, creative, energetic, responsive, and organized professional to become Executive Assistant for the Executive Director at the Program for Leadership and Character and a new Managing Director who will be hired later this year. Under general supervision, the Executive Assistant will be responsible for managing the schedule, communications, and priorities of the Executive Director and Managing Director. Priorities include providing administrative and strategic support; managing their calendars and correspondence; preparing briefing materials; coordinating travel arrangements, including cost-tracking and reimbursement; assisting with notetaking and follow-up; offering administrative and organizational support; providing general research assistance on topics of scholarly and programmatic importance; assisting with the communicating findings to public audiences; and supporting conferences, convenings, program events, and workshops as needed. The position is vital to facilitating the transformative impact of a major initiative that is developing leaders of character at Wake Forest and catalyzing a national community focused on educating character at colleges and universities across the US.
About the Program for Leadership and Character:
The Program for Leadership and Character inspires, educates, and empowers leaders of character to serve humanity. Through innovative teaching, creative programming, and cutting-edge research, the Program aims to transform the lives of students, foster an inclusive culture of leadership and character at Wake Forest, and catalyze a broader public conversation that places character at the center of leadership. Over the last decade, Wake Forest faculty has become leading experts in the study of character, and the Program for Leadership and Character has been profiled as a national leader in character education. The Program has received major grants from the John Templeton Foundation, Lilly Endowment, and Kern Family Foundation, as well as other foundations and supporters. Most recently, the Program received more than $43 million from Lilly Endowment, Inc. to extend its work at Wake Forest and become the hub of a national higher education network devoted to educating character. For more information about the Program, see ***************************************
About Wake Forest University:
Wake Forest University is a private, coeducational institution dedicated to academic excellence in liberal arts, graduate, and professional education. Located in Winston-Salem, NC ("The City of Arts and Innovation"), the University has a deep institutional commitment to public service and engagement with the world, as indicated by the motto Pro Humanitate (for humanity), which encourages students to develop the qualities of human character needed to serve humanity. With the aim to educate the whole person, the University has established an innovative Program for Leadership and Character that offers creative programming and courses to help students develop the character needed to lead ethically in an increasingly complex world.
Please submit a cover letter and resume through the Workday application portal. Applications received by February 10 will receive priority consideration.
Essential Functions:
* Uses independent judgment and wisdom to support the Executive Director and Managing Director in the planning, coordination, and completion of projects and tasks.
* Manages the calendar and correspondence of the Executive Director and Managing Director to maximize their impact and ability to teach, write, and lead the Program.
* Coordinates travel and scheduling and provides administrative and strategic support to the Executive Director and Managing Director.
* Briefs Executive Director and Managing Director before meetings; takes notes either during meetings; enters meeting notes, artifacts, and contact information into Salesforce, Workday, and other management programs; and coordinates follow-ups when appropriate.
* Assists with routine communications when appropriate and with support, including meeting planning, scheduling, inquiries, and follow-up.
* Supports the Executive Director and Managing Director in managing important projects, partnerships, and relationships.
* Provides research assistance for scholarly publications, projects, and presentations related to leadership and character.
* Assists with disseminating research, teaching, and program-related information online and via social media.
* Completes expense reimbursement and tracks spending for the Executive Director and Managing Director.
* Communicate effectively and regularly with the Executive Director and Managing Director.
* Assists with organizing conferences, events, convenings, and workshops for the Program for Leadership and Character, including collaborating with other team members and campus partners to ensure successful execution.
* Plans and execute employee engagement activities, including team building events and celebrations that contribute to a positive and engaging work environment.
* Assists with other duties as needed.
Required Education, Knowledge, Skills, Abilities:
* Bachelor's degree.
* Five or more years of direct experience as an Executive Assistant, Administrative Coordinator, Office Manager, or related role.
* General knowledge of executive administration and coordination.
* Exceptional self-management, strong organizational and time management skills, and the ability to efficiently organize workflow, anticipate needs, and adapt to the demands of a fast-growing program.
* Careful attention to detail.
* Strong written and verbal communication skills.
* Openness to feedback, a commitment to personal and professional growth, and a demonstrated ability to update skills on a continual basis.
* Ability to take direction, work independently, and work with others as part of a team.
* Good character, wise judgment, and a strong work ethic, along with the ability to meet high standards of professionalism.
* A deep commitment to the transformative mission of the Program for Leadership and Character and a desire to extend its impact at Wake Forest and across the globe.
Demonstrated ability to:
* Work independently with minimal supervision.
* Anticipate and solve problems creatively.
* Be a constructive and cooperative member of a team.
* Navigate complex relational dynamics with a variety of stakeholders.
* Develop collaborative relationships with a wide range of people.
* Manage and meet deadlines on multiple tasks with multiple teams while maintaining high quality performance.
* Manage projects, improve workflow, and increase the team's efficiency and effectiveness.
* Write and communicate with precision, clarity, and care.
* Maintain high standards of professionalism and navigate a variety of social contexts.
* Support the mission of the Program for Leadership and Character and learn more about leadership and character development.
* Be proficient in Word, Excel, Adobe, PowerPoint, and Google documents.
* Represent the Program and the University in a professional manner.
Preferred Education, Knowledge, Skills, Abilities:
* Experience in higher education.
* Research skills and/or experience.
* Experience with graphic design, social media engagement, and/or website management.
Accountabilities:
* Reports to the Executive Director and Managing Director, Program for Leadership & Character.
* Responsible for their own work.
Budgetary responsibilities.
* Communicating with internal and external stakeholders in a manner that reflects the mission and vision of the Program for Leadership and Character and Wake Forest University.
Physical Requirements:
* Sedentary work that primarily involves sitting and standing.
* Occasional light work that includes moving objects up to 20 pounds.
Environmental Conditions:
* No adverse environmental conditions expected.
Disclaimer:
This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by the employee's supervisor.
To help provide a safe learning and living community, Wake Forest University conducts background investigations and drug screens for all final candidates being considered for employment.
Wake Forest seeks to recruit and retain a diverse workforce and encourages qualified candidates across all group demographics to apply.
Wake Forest University is committed to providing access and reasonable accommodation in employment for individuals with disabilities.
Additional Job Description
Time Type Requirement
Full time
Note to Applicant:
This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.
In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.
Wake Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate. In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status and encourages qualified candidates across all group demographics to apply.
Executive Assistant - part time
Executive Assistant Job 45 miles from Graham
At ViewPoint Partners, we're all about technology, relationships, and client service. Through our Companies, Fairview and FilePoint, we excel in utilizing regulatory technology to provide services that help our investment advisor and investment company clients fulfill the ever-changing compliance regulatory and reporting requirements that come along with the financial services industry. ViewPoint Partners' shared operations team advances Fairview and FilePoint's mission by enabling each business to spend more time focusing on providing clients with exceptional and tailored solutions.
The Executive Assistant provides high-level administrative support to company executives by drafting certain documents and presentations, communicating with other departments on certain admin topics (e.g., HR, IT, Accounting), and performing clerical functions such as preparing correspondence, light data entry, expense reports, arranging conference calls, and scheduling meetings.
Key Responsibilities:
Manage and maintain executives' schedules, including scheduling meetings, appointments, and travel arrangements.
Review, prioritize, and respond to applicable emails; answer; draft memos and other communications on behalf of the executive.
Organize documents, maintain records, and take notes at meetings.
Flagging emails, light to-do list management, deadline reminders.
Organize meetings, including scheduling, sending reminders, and coordinating with Logistics team, if necessary.
Maintain accurate records related to duties.
Perform minor accounting duties, such as handling expense reports and processing mail.
Requirements
Associates Degree. Bachelor's degree preferred.
Proven experience as an executive assistant or other relevant administrative support experience.
Excellent written and verbal communication skills, strong organizational skills, ability to multitask, proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook Teams).
Professional demeanor, attention to detail, ability to work independently, and strong problem-solving skills.
Working at ViewPoint Partners
At ViewPoint, we understand that our employees are our greatest assets. That's why we offer competitive salaries, and excellent career opportunity.
All employees get the full experience - including a collaborative and supportive work environment, professional development opportunities and companies who truly care about their employees, services and clients. And we take pride in our diverse workforce, because we know that our differences make us stronger.
ViewPoint Partners and its affiliates Fairview and FilePoint are based in Raleigh, NC, which is consistently ranked on U.S. News & World Report's annual list as one of the Best Places to Live.
What makes us different?
100% employee-owned
Competitive salaries
Ample professional development opportunities
Collaborative, diverse team
EEO Statement
ViewPoint, LLC. and / or each of its affiliated persons and entities (together referred to herein as the “Company”) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. In addition to federal law requirements, ViewPoint Partners, LLC. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Executive Assistant Sr
Executive Assistant Job 20 miles from Graham
We are Grace, Grace Federal Solutions' greatest success is the employees of Grace. At Grace, we recognize the significant role each Grace employee plays in helping to grow and transform the company. Grace follows 5 principles: client service, purpose, mutual respect, collaboration, and accountability. To build the best healthcare services company that includes support services, consulting services, project management, information technology, data modernization, and talent acquisition; we need the nation's most interesting and talented people.
Duties:
Job Summary:
Serves as primary assistant to an Associate Vice President, Vice President, Senior Vice President, President or UNCHCS officer. Anticipates needs related to schedules and activities and provides administrative and or clerical support to fulfill perceived needs.
Job Responsibilities:
-Serves as primary assistant to an Associate Vice President, Vice President, Senior Vice President, President or UNCHCS officer. Anticipates needs related to schedules and activities and provides administrative and or clerical support to fulfill perceived needs.
-Communicates, follows up and acts as a liaison with department directors regarding project and report data due to Vice President. Ensures agenda, power point and documents for discussion are distributed in advance to meeting attendees. Prepares and distributes minutes of meetings.
-Screens telephone calls, visitors and appointments. Provides information or refers appropriately. Opens, reads and screens mail addressed to supervisor. Responds to routine correspondence as instructed. Responds to email as instructed.
-Schedules calendar commitments for directors and executives. Arranges meetings, conferences and travel logistics for executives and officials. Schedules high-level executives.
-May occasionally assist VPs with directors' budget.
-Organizes supervisor's files (electronic and paper). Ensures materials are readily accessible and that file maintenance is current. Maintains confidentiality of information.
Skills:
Required Skills & Experience:
-Microsoft products: Outlook, Word, Power Point.
-Communication and computer skills.
-Time management.
-Technical skills.
-Calendar management and meeting planning.
Preferred Skills & Experience:
-N/A
Education:
Required Education:
-High School diploma or GED.
Preferred Education:
-N/A
Required Certifications & Licensure:
-N/A
Preferred Certifications & Licensure:
-N/A
Languages:
English
Read
Write
Speak
SA064 - Personal/Executive Assistant - Raleigh, NC
Executive Assistant Job 45 miles from Graham
Overview A high-net-worth individual and his family are looking for an personal/executive assistant. The typical schedule will be Monday through Friday, 8am to 5pm. Availability outside of those hours will be needed on occasion. The principal will consider a hybrid schedule while being available in person as needed. In this role you will be responsible for researching and executing a variety of topics and projects to ensure a seamless and enjoyable lifestyle experience. The ideal candidate is a polished, proactive, detail-oriented, excellent communicator who can readily identify and solve problems and is quick to handle whatever is needed. This position offers a competitive salary, commensurate with experience. A high-net-worth individual and his family are looking for an personal/executive assistant. The typical schedule will be Monday through Friday, 8am to 5pm. Availability outside of those hours will be needed on occasion. The principal will consider a hybrid schedule while being available in person as needed. In this role you will be responsible for researching and executing a variety of topics and projects to ensure a seamless and enjoyable lifestyle experience. The ideal candidate is a polished, proactive, detail-oriented, excellent communicator who can readily identify and solve problems and is quick to handle whatever is needed. This position offers a competitive salary, commensurate with experience. Responsibilities
Duties will include;
Managing travel logistics including booking flights, transportation, and accommodations in addition to researching and creating travel itineraries
Managing schedules and appointments including coordinating meetings and vendors
Calendaring and coordination of multiple calendars
Conducting research on various topics and provide summaries or reports as needed
Day-to-day organization including both physical and digital keeping of files
Managing home inventory and supplies
Overseeing monthly housekeeper
Reviewing invoices and paying bills
General office support and ad hoc tasks
Providing concierge service for the principal and his family
Duties will include;
Managing travel logistics including booking flights, transportation, and accommodations in addition to researching and creating travel itineraries
Managing schedules and appointments including coordinating meetings and vendors
Calendaring and coordination of multiple calendars
Conducting research on various topics and provide summaries or reports as needed
Day-to-day organization including both physical and digital keeping of files
Managing home inventory and supplies
Overseeing monthly housekeeper
Reviewing invoices and paying bills
General office support and ad hoc tasks
Providing concierge service for the principal and his family
Qualifications
Family friendly
Exceptional organizational and time management skills
Ability to work autonomously and with a team
Strong written and verbal communication skills
Discreet
Proactive and anticipatory approach to problem-solving and task management
Professional and personable
Able to travel from time to time
Family friendly
Exceptional organizational and time management skills
Ability to work autonomously and with a team
Strong written and verbal communication skills
Discreet
Proactive and anticipatory approach to problem-solving and task management
Professional and personable
Able to travel from time to time
Requirements
Must have 5+ years prior experience in a similar role
Comfortable with bookkeeping, reviewing, and paying invoices
Flexibility to flow between personal and professional tasks
Must be able to adhere to an NDA
Desire for a long-term professional relationship
US passport, Green Card or EAC
Maintain a high level of professionalism and integrity in dealing with confidential matters
Salary and Benefits
Salary is based on experience
SA064 - Personal/Executive Assistant - Raleigh, NC
Executive Assistant Job 45 miles from Graham
Overview A high-net-worth individual and his family are looking for an personal/executive assistant. The typical schedule will be Monday through Friday, 8am to 5pm. Availability outside of those hours will be needed on occasion. The principal will consider a hybrid schedule while being available in person as needed. In this role you will be responsible for researching and executing a variety of topics and projects to ensure a seamless and enjoyable lifestyle experience. The ideal candidate is a polished, proactive, detail-oriented, excellent communicator who can readily identify and solve problems and is quick to handle whatever is needed. This position offers a competitive salary, commensurate with experience. Responsibilities
Duties will include;
Managing travel logistics including booking flights, transportation, and accommodations in addition to researching and creating travel itineraries
Managing schedules and appointments including coordinating meetings and vendors
Calendaring and coordination of multiple calendars
Conducting research on various topics and provide summaries or reports as needed
Day-to-day organization including both physical and digital keeping of files
Managing home inventory and supplies
Overseeing monthly housekeeper
Reviewing invoices and paying bills
General office support and ad hoc tasks
Providing concierge service for the principal and his family
Qualifications
Family friendly
Exceptional organizational and time management skills
Ability to work autonomously and with a team
Strong written and verbal communication skills
Discreet
Proactive and anticipatory approach to problem-solving and task management
Professional and personable
Able to travel from time to time
Requirements
Must have 5+ years prior experience in a similar role
Comfortable with bookkeeping, reviewing, and paying invoices
Flexibility to flow between personal and professional tasks
Must be able to adhere to an NDA
Desire for a long-term professional relationship
US passport, Green Card or EAC
Maintain a high level of professionalism and integrity in dealing with confidential matters
Salary and Benefits
Salary is based on experience
Executive Assistant
Executive Assistant Job 34 miles from Graham
Who We Are At the City of High Point, we celebrate the creator in everyone. Building on our rich cultural history steeped in industrialism and innovation, our employees seek not only to transform themselves, but the world around us. We are collaborators, we are makers, we are visionaries.
We invite you to explore the many opportunities to serve our community, by sharing your talents, skills, and expertise. You'll join a diverse team of over 1500 individuals dedicated not just to making a career, but a difference; because what we create in High Point, changes the world!
The City of High Point is currently seeking a proactive Executive Assistant to provide advanced and extensive high-level direct administrative support to the City Manager's Office Staff, with ancillary support to the Mayor, City Council, City Attorney and City Clerk as needed. This is accomplished by ensuring a broad range of complex administrative functions occur timely, efficiently, effectively, and diplomatically or confidentially as appropriate. Other duties include overseeing significant special project coordination. Assignments are specialized and require considerable initiative and independent judgment.
Essential Tasks
* Performs complex and executive administrative support functions by designing and writing department correspondence, communicating (via telephone, face-to-face, and/or in writing) with vendors and key individuals; and representing and/or executing certain administrative actions on executive's behalf as designated, including processing travel, calendaring, and mail;
* Working closely with the senior executive team members (City Manager, Deputy City Manager; and 2 Assistant City Managers)
* Organizing office meetings, attendant scheduling, catering, and A.V. setup needs;
* Management of office supplies, equipment and space coordination;
* Scheduling travel plans as needed;
* Handling sensitive and confidential company information;
* Managing and submitting expense reports;
* Performs departmental administrative support functions by answering departmental questions, monitoring the quality of departmental communications, processing personnel actions (including payroll, time and attendance, leave requests), and travel-related documents;
* Conducts research, prepares reports, interprets and explains various policies and procedures to public; processing legal documents; and completes special projects as directed by the City Managers Office;
* Type reports, memos, letters and other documents using word relevant computer software;
* Answer phone calls and direct calls to appropriate parties or take messages;
* Greet visitors and determine whether they should be given access to specific individuals;
* Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution;
* File and retrieve documents, records and reports;
* Open, sort and distribute incoming correspondence, including faxes and email;
* Plan appointments and events;
* Act as the point of contact between executives and employees/clients;
* Create regular reports and update internal databases;
* Respond promptly to managers' queries;
* Facilitate internal communication (e.g. distribute information and schedule presentations);
* Suggest more efficient ways to run the office and troubleshoot malfunctions;
* Review and recommend changes to our City policies;
* Ensures that all work is performed in accordance with OSHA and City safety standards and policies.
Qualifications
Required Qualifications
* High School Diploma or GED and 3 -5 years of prior administrative experience;
* Strong MS Office and MS Excel skills;
* Experience exercising discretion and confidentiality with sensitive information;
* Professional demeanor;
* Strong organizational skills with the ability to multi-task and meet deadlines;
* Strong interpersonal and communication skills, verbally and in writing;
* Ability to work independently with limited direction;
* Ability and willingness to work occasional evening hours;
* Valid Driver's License
Preferred Qualifications
* Associates' degree in Business or a related field preferred;
* North Carolina Public Notary preferred, or ability to obtain in 6 months;
* English and Spanish Language skills.
Our Commitments
The City of High Point is committed to be an Equal Opportunity Employer which celebrates diversity and seeks to attract and retain the best qualified partners in service to the Citizens of the City of High Point. The City of High Point is an at-will employer and employees may be terminated or may terminate their employment at any time with or without reason for any reason not prohibited by law.
The City of High Point is committed to classifying and compensating its employees fairly and equitably for the work they do, weighed with both the internal capabilities and the external market. While the is not intended to and does not create a contract of employment, we are excited to use this "living document" as a guide for managing performance and positions to ensure job descriptions are reflective of the current work required by the incumbent or expected by any candidate to whom an offer of employment is extended.
The City of High Point is committed to providing a safe, comfortable working environment to all employees. To that end, we are proud to comply with all Occupational Safety and Health Administration (OSHA) requirements, as well as make reasonable accommodations to candidates and employees as we are able in accordance with the Americans with Disabilities Act (ADA). Candidates selected for employment must undergo (a.) a drug screening, in accordance with the City's drug and alcohol policy and (b.) a background screening to determine whether there is any current, pending, or previous charge, conviction or other infraction deemed incompatible with service in the capacity for which the candidate is being hired. Certain positions are considered so critical to the health and safety of others that a candidate cannot be placed in any of those positions without passing a pre-placement physical exam. Successful results from these conditions will result in an offer of employment.
Executive Assistant
Executive Assistant Job 45 miles from Graham
The Office of University Interdisciplinary Programs builds on successful interdisciplinary efforts that started as part of NC State's previous strategic plan. The office also brings key Office of the Executive Vice Chancellor and Provost units and initiatives that cross disciplinary boundaries together in one place. It fosters and supports partnerships with university-level interdisciplinary programs. The office's work is closely aligned with Wolfpack 2030: Powering the Extraordinary, NC State's 2021-2030 Strategic Plan, and will advance all three pillars of the university's land-grant mission: excellent teaching, research and engagement.
The new Academy unites existing and emerging efforts to promote sustainable and resilient solutions to climate change and other global challenges. The Academy seeks to envision and drive future transformation through two distinct mechanisms: coordination of existing activities and facilitation of emerging capacities. In its work, the new Academy bridges on-campus innovation and off-campus service, utilizing the capacities of our campus as a living lab, while at the same time learning from our external partners and leveraging campus expertise to help meet society's needs. This operation model is unique to the Academies at NC State, making efficient use of resources to achieve a maximum return on investment, measured not only in research dollars, but also global reputation, student outcomes, faculty productivity, and co-produced assistance.
Essential Job Duties
The Academy for Interdisciplinary Studies at NC State is seeking an Executive Administrative to provide high-level support to Academy administrators. In this role, you will perform critical work related to the Academy's operations-managing schedules, coordinating events, supporting strategic initiatives, and ensuring seamless communication across the university.
Key Responsibilities:
* Calendar & Meeting Coordination - Manage and maintain administrators' schedules, anticipate conflicts, and prepare for key meetings with agendas, materials, and follow-up action items.
* Administrative & Committee Support - Assist leadership with committee meetings by scheduling, preparing materials, taking minutes, and tracking action items.
* Policy & Procedure Expertise - Interpret and implement university policies, procedures, and guidelines to ensure smooth operations within the Academy.
* Communication & Correspondence - Draft emails, reports, and presentations; respond to inquiries on behalf of Academy administrators; and ensure messaging aligns with university policies.
* Event & Program Coordination - Support Academy events, from planning and logistics to background research and on-site execution.
* Liaison & Relationship Management - Serve as a key point of contact between Academy leadership, faculty, staff, students, and external stakeholders, fostering collaboration and alignment with the Academy's mission.
* Office & Financial Management - Oversee office operations, purchase supplies, manage contracts, coordinate travel, reconcile expenses, and maintain office space.
* Website & HR Coordination - Manage content updates for the Academy's website and work with HR to hire and oversee temporary student workers.
If you enjoy solving problems, fostering collaboration, and keeping things running smoothly behind the scenes, this is the perfect opportunity for you. You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition (****************************************** and learn more about what makes NC State the best place to learn and work for everyone.
Other Responsibilities
N/A
Qualifications
Minimum Experience/Education
High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate's degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor's degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
* Capable of handling sensitive information with professionalism and sound judgment.
* Skilled in coordinating schedules, planning meetings and events, and managing logistics.
* Adept at understanding and applying organizational missions, strategic goals, and cultural environments.
* Strong communicator with the ability to engage diverse audiences across various media platforms.
* Experienced in collaborating with academic and non-academic staff in a team-oriented setting.
* Highly organized with keen attention to detail and the ability to prioritize multiple tasks independently.
* Personable and customer-focused, with a talent for building strong relationships with internal and external stakeholders.
* Proficient in Google Suite and Microsoft Office (Excel, Word, PowerPoint), with the ability to quickly learn new software and generate high-level reports.
* Comfortable working effectively in a remote or hybrid environment.
Preferred Qualifications
* Professional experience in a higher education setting.
* Proven ability to plan, coordinate, and execute events successfully.
* Strong writing skills with experience drafting communications and reports.
* Experience analyzing budgets, interpreting expense reports, and ensuring financial accuracy.
Required License or Certification
N/A
Valid NC Driver's License required No Commercial Driver's License Required? No
Executive Assistant to the CEO
Executive Assistant Job 49 miles from Graham
Allegacy Federal Credit Union
Employee Job Description
December 19, 2024
Reports To: CEO of Allegacy
General Accountability
The primary purpose of this position is to assist Allegacy Federal Credit Union in living out its mission, “to help you make smart financial choices” and support the expected behaviors of the culture. This position will report to President/CEO of Allegacy, and the ideal candidate will possess exceptional communication skills, strong attention to detail, and the ability to handle sensitive information with discretion. This role is critical to the efficiency and effectiveness of our executive team and requires a dynamic individual who thrives in a fast-paced environment.
Nature and Scope
As the Executive Assistant to the CEO, you will play a pivotal role in ensuring the smooth functioning of the executive office. The position involves a blend of administrative, strategic, and interpersonal responsibilities. You will frequently interact with senior leadership, Board of Directors, clients, and external partners, Community leaders, Credit Union Industry vendors and businesses, and credit union employees making your ability to represent the CEO with professionalism and poise essential. The job requires this individual to be proactive and adaptable, as you will navigate a variety of tasks that may shift rapidly based on organizational priorities. You will also manage confidential information and be a trusted confidante to the CEO, requiring a high level of integrity and discretion.
Specific Accountabilities
Demonstrates enthusiastic support of corporate mission, core values and long-term objectives. Performs job duties within our bylaws, regulations, Board of Directors policies, established internal and external service standards and our work procedures.
Calendar Management: Organize and maintain the CEO's calendar, scheduling meetings, appointments, and travel arrangements while prioritizing conflicting needs.
Travel Arrangements: Coordinate all travel logistics for the CEO, including booking flights, accommodations, and transportation, while ensuring efficient and cost-effective solutions when necessary.
Communication: Serve as the primary point of contact between the CEO and internal/external stakeholders, managing correspondence and ensuring timely responses.
Meeting Coordination: Prepare agendas, take minutes, and follow up on action items from executive meetings.
Project Support: Assist in managing various projects and initiatives, conducting research, preparing reports, and tracking progress on deliverables.
Administrative Tasks: Handle administrative tasks such as expense reporting, filing, emailing, organizing the day, and maintaining confidential documents.
Strategic Support: Provide insights and recommendations based on research and data analysis to support the CEO's decision-making process.
Problem Solving: Proactively address issues and provide solutions to enhance the operational efficiency of the executive office.
Chief Liaison between CEO and all internal and external customers to ensure clear communication, timely action, response and follow through are relayed to the appropriate people.
Display commitment and loyalty to the CEO, Board of Directors, credit union staff and its members.
Knowledge, Skills and Abilities
Ability to work with confidential information and maintain a high degree of confidentiality.
Exceptional organizational skills and the ability to multitask effectively.
Strong verbal and written communication skills, with an emphasis on professionalism and confidentiality.
Reliability; thoroughness; attention to detail and excellent internal and external customer service skills
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office management software.
Strong problem-solving abilities and a proactive approach to challenges.
Ability to conduct business in a professional manner, exercising personal discretion and independent judgment.
Demonstrates willingness to learn about the Credit Union, the financial industry, its competitors and laws that govern credit union operations.
Strong presentation and interpersonal skills
Excellent oral and written communication skills
In depth knowledge of cross-functional relationships of departments and Company organization, policies and procedures.
Other duties as assigned.
Requirements
Education and Experience
Bachelor's degree in Business Administration or a related field preferred.
3-5 years of experience as an executive assistant or in a similar role, preferably in a corporate environment.
Experience working with Boards of Directors preferred.
Office Manager/Executive Assistant
Executive Assistant Job 45 miles from Graham
**ABOUT YOU** Are you a passionate problem-solver with a commitment to excellence? Do you lead with integrity and hold yourself and others to the highest standards? If your answer is "Yes!"-we have an exciting opportunity for you. **Who We Are:** We are ARCO, The Design/Build Experts, a leading provider of design and construction services. We believe in creating an environment where innovation, teamwork, and professionalism thrive. Join our Raleigh team and help us continue to build exceptional spaces.
**What You'll Do:** As an Office Manager/Executive Assistant, you will play a pivotal role in ensuring the seamless operation of the office while supporting Project Managers and the executive team. Your responsibilities will include a blend of administrative tasks and project coordination that demand attention to detail, organizational skills, and a proactive approach.
**WHAT WE CAN OFFER YOU**
We are dedicated to the well-being of our associates and are proud to be consistently recognized as a Best Place to Work. Our compensation and benefits package not only supports our associates and their families but benefits local communities and communities around the world.
+ Industry-leading performance-based bonus program
+ Employee Stock Ownership Program (ESOP)
+ Traditional and Roth 401k
+ Tuition reimbursement for associates
+ Scholarship for associates' children up to $28,000 per child
+ 1-month paid sabbatical after every five years of employment, plus $5,000 for travel
+ 1-week paid volunteer leave each year
+ Family Planning support
+ 15 business days of PTO + 8 paid holidays + 1 floating day
+ 12 weeks of paid Maternity leave
+ 100% charitable match
+ Medical, dental, and vision insurance coverage
At ARCO, our first core value is to treat people fairly and do the right thing. We are proud to be an equal opportunity employer, and all qualified applicants will receive consideration for employment.
**A DAY IN THE LIFE**
+ Prepare and manage various documents such as letters, meeting minutes, memos, proposals, and expense reports.
+ Assist Project Managers with proposal preparation, including typing proposal letters, managing design schedules, and assembling proposal packages.
+ Maintain key tracking lists for Project Managers, including job status, subcontractor tracking, filing, and vacation schedules.
+ Prepare and process critical project documents such as subcontracts, purchase orders, change orders, and service agreements.
+ Serve as the point person for compiling and assembling proposal and capabilities packages, ensuring all materials are accurate and professionally presented.
+ Coordinate and prepare for meetings and trainings, including scheduling, organizing materials, and arranging catering as needed.
+ Assist in planning events and cultural initiatives for the office, such as team-building activities, holiday decorating events, community service events, and other miscellaneous gatherings.
+ Book travel arrangements for Project Managers and other team members as required.
+ Act as a key communication hub, answering incoming calls and liaising with vendors and clients in the absence of Project Managers.
+ Manage office filing systems, ensuring all documents are properly organized and archived.
+ Oversee the general upkeep and cleanliness of the office environment to create a welcoming and efficient workspace.
**NECESSARY QUALIFICATIONS**
+ 4+ years of related experience, with construction administration experience considered a plus.
+ Proficiency in Microsoft Word and Excel; Bluebeam experience is a plus.
+ High School Diploma required; College degree preferred
+ Must be extremely organized, self-reliant, proactive, and detail-oriented.
+ Excellent communication skills with the ability to interact professionally with clients, vendors, and team members.
+ Strong computer skills and the ability to quickly learn new systems and tools.
+ Ability to manage multiple priorities in a fast-paced, dynamic environment.
**MAKE YOUR MOVE**
We are proud to be one of the fastest-growing, privately-owned companies in America, celebrating over 30 years of experience as design-build experts. We have completed over 4,000 design-build projects across 48 states and 38 major cities nationwide. We ranked #7 out of the top 100 design-build companies in the U.S. and #34 on the ENR Top 400 Contractors list of 2021. Most importantly, our clients like us, trust us and want to do business with us. We are looking for people with the same enthusiasm, passion, and respect for the hard work that brought us to where we are today. Are you a person that can make a difference at ARCO? If the answer is, "Yes!" we look forward to meeting you.
_ARCO does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies without pre-approval from ARCO's Human Resource team. Pre-approval is required before any external candidate can be submitted. ARCO will not be responsible for fees related to unsolicited resumes and for candidates who are sent directly to our hiring managers._
\#LI-VY1 #LI-Onsite
Office Manager/Executive Assistant
Executive Assistant Job 45 miles from Graham
ABOUT YOU Are you a passionate problem-solver with a commitment to excellence? Do you lead with integrity and hold yourself and others to the highest standards? If your answer is "Yes!"-we have an exciting opportunity for you. Who We Are: We are ARCO, The Design/Build Experts, a leading provider of design and construction services.
We believe in creating an environment where innovation, teamwork, and professionalism thrive.
Join our Raleigh team and help us continue to build exceptional spaces.
What You'll Do: As an Office Manager/Executive Assistant, you will play a pivotal role in ensuring the seamless operation of the office while supporting Project Managers and the executive team.
Your responsibilities will include a blend of administrative tasks and project coordination that demand attention to detail, organizational skills, and a proactive approach.
WHAT WE CAN OFFER YOU We are dedicated to the well-being of our associates and are proud to be consistently recognized as a Best Place to Work.
Our compensation and benefits package not only supports our associates and their families but benefits local communities and communities around the world.
Industry-leading performance-based bonus program Employee Stock Ownership Program (ESOP) Traditional and Roth 401k Tuition reimbursement for associates Scholarship for associates' children up to $28,000 per child 1-month paid sabbatical after every five years of employment, plus $5,000 for travel 1-week paid volunteer leave each year Family Planning support 15 business days of PTO + 8 paid holidays + 1 floating day 12 weeks of paid Maternity leave 100% charitable match Medical, dental, and vision insurance coverage At ARCO, our first core value is to treat people fairly and do the right thing.
We are proud to be an equal opportunity employer, and all qualified applicants will receive consideration for employment.
A DAY IN THE LIFE Prepare and manage various documents such as letters, meeting minutes, memos, proposals, and expense reports.
Assist Project Managers with proposal preparation, including typing proposal letters, managing design schedules, and assembling proposal packages.
Maintain key tracking lists for Project Managers, including job status, subcontractor tracking, filing, and vacation schedules.
Prepare and process critical project documents such as subcontracts, purchase orders, change orders, and service agreements.
Serve as the point person for compiling and assembling proposal and capabilities packages, ensuring all materials are accurate and professionally presented.
Coordinate and prepare for meetings and trainings, including scheduling, organizing materials, and arranging catering as needed.
Assist in planning events and cultural initiatives for the office, such as team-building activities, holiday decorating events, community service events, and other miscellaneous gatherings.
Book travel arrangements for Project Managers and other team members as required.
Act as a key communication hub, answering incoming calls and liaising with vendors and clients in the absence of Project Managers.
Manage office filing systems, ensuring all documents are properly organized and archived.
Oversee the general upkeep and cleanliness of the office environment to create a welcoming and efficient workspace.
NECESSARY QUALIFICATIONS 4+ years of related experience, with construction administration experience considered a plus.
Proficiency in Microsoft Word and Excel; Bluebeam experience is a plus.
High School Diploma required; College degree preferred Must be extremely organized, self-reliant, proactive, and detail-oriented.
Excellent communication skills with the ability to interact professionally with clients, vendors, and team members.
Strong computer skills and the ability to quickly learn new systems and tools.
Ability to manage multiple priorities in a fast-paced, dynamic environment.
MAKE YOUR MOVE We are proud to be one of the fastest-growing, privately-owned companies in America, celebrating over 30 years of experience as design-build experts.
We have completed over 4,000 design-build projects across 48 states and 38 major cities nationwide.
We ranked #7 out of the top 100 design-build companies in the U.
S.
and #34 on the ENR Top 400 Contractors list of 2021.
Most importantly, our clients like us, trust us and want to do business with us.
We are looking for people with the same enthusiasm, passion, and respect for the hard work that brought us to where we are today.
Are you a person that can make a difference at ARCO? If the answer is, "Yes!" we look forward to meeting you.
ARCO does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies without pre-approval from ARCO's Human Resource team.
Pre-approval is required before any external candidate can be submitted.
ARCO will not be responsible for fees related to unsolicited resumes and for candidates who are sent directly to our hiring managers.
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Administrative Assistant
Executive Assistant Job 34 miles from Graham
Time Management
Excellent MS Office skills specifically Excel (pivot tables)
Working well in a team environment
Good communication skills
Basic business understanding
Customer Service skills
Attention to Detail
Multi tasking
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.