Executive assistant jobs in Greenburgh, NY - 329 jobs

Executive Personal Assistant to Sole Principal, Securities Brokerage and Insurance Firm/Family Office, Mamaroneck, NY, In-Person, 5 Days A sole owner of a securities brokerage and insurance firm with well-established clients and a family office is looking for an experienced and highly organized “right hand” Executive Personal Assistant. The ideal candidate has at least 5 years of experience supporting a HNW Principal, preferably in the brokerage/ finance space and will like to work at his home office on a daily basis, preferring a small office environment where you will get involved in many projects, personal and professional. About The Job: Serve as the primary administrative support, “right hand” to the principal, managing his calendar, scheduling meetings and prioritizing his in-box, personal and professional. Manage personal and professional projects including a home construction project and house maintenance. Manage commercial real estate holdings Arrange domestic and international travel arrangements Craft and edit emails and other correspondence on his behalf; speak to broker dealers/clients on a regular basis; maintain client and broker dealer files; financial reporting Handle work with charitable organizations Plan dinners, events Track and manage deadlines, priorities, and follow-ups for the principal Expense reporting Personal work; errands and special projects Professional ad hoc projects About You: At least 5 years of experience as an Executive Personal Assistant supporting a HNW C-Suite executive, preferably at a small finance firm or family office. Experience at a brokerage firm also highly desired Bachelor's Degree; finance degree a PLUS Detail-oriented and organized with exceptional problem-solving skills. A great communicator to speak with broker dealer clients with a “high touch” service mentality. Proficiency in Microsoft Office Suite; Advanced Excel Professional, proactive with a warm, calm personality. A desire to work in a small home office Compensation: Competitive salary, annual discretionary bonus, healthcare stipend.

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities Calendar management for executives Aid executive in preparing for meetings Responding to emails and document requests on behalf of executives Draft slides, meeting notes and documents for executives Qualifications Bachelor's degree or equivalent experience Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills

Executive Assistant - Private Equity A respected alternative investment firm is looking to add a polished, detail-oriented Executive Assistant to support a team of senior and mid-level professionals. This position operates within a high-energy, professional environment where discretion, organization, and sound judgment are critical. The Opportunity: The ideal candidate is proactive, adaptable, and comfortable managing multiple workstreams simultaneously. Acting as a trusted administrative partner, this individual will help keep day-to-day operations running smoothly by overseeing scheduling, coordinating travel, and ensuring meetings and communications are executed seamlessly. Core Responsibilities: • Oversee and manage intricate calendars, meetings, and last-minute changes • Handle phone calls, emails, and correspondence with professionalism and tact • Coordinate domestic and international travel, producing detailed itineraries • Compile and submit accurate monthly expense reports • Manage meeting logistics including room reservations, catering, materials, and agendas • Provide support with presentations and related materials for internal and external use • Maintain organized contact databases, files, and shared resources • Exercise discretion when handling sensitive and confidential information • Effectively prioritize and manage multiple deadlines in a fast-paced setting Qualifications: • Bachelor's degree preferred • Minimum of 2 years of experience as an Executive or Administrative Assistant, ideally within financial services • Strong working knowledge of Microsoft Office (Outlook, Word, Excel) • Exceptional organizational skills with a sharp eye for detail • Clear, professional written and verbal communication skills • Reliable, composed, and capable of performing under pressure • Team-oriented, positive, and accountable • Comfortable operating in a high-performance, fast-moving environment Compensation & Benefits: The firm provides a competitive compensation package along with a comprehensive benefits offering focused on employee well-being and work-life balance. Benefits include modern office facilities, health and retirement plans, generous time off, curated meal and wellness programs, and limited seasonal flexibility.

A small Greenwich company in the luxury consumer goods industry is looking for an Executive/Personal Assistant to support the President. The company is run from the Principal's home and this is an in-person position, working from the fully equipped home office. Key Responsibilities: Executive Assistant Responsibilties- Provide day-to-day administrative support to the President Coordinate extensive travel (domestic and international), transportation, accommodations and logistics Draft and prepare correspondence and documents Manage calendars, appointments, and meetings (in-person and virtual) Maintain organized filing systems (digital and physical) Order office supplies and provide general office assistance Track tasks, follow up on action items, and project management Personal Assistant Responsibilties: Coordinate repairs, maintenance, and service providers for the household Manage scheduling and projects for the home Handle errands and day-to-day logistical tasks, as needed Anticipate needs and proactively address issues Qualifications & Skills: Bachelor's Degree Preferred 3-5 years of experience in an administrative or personal assistant role CRM experience a plus Strong organizational and time-management skills Clear written and verbal communication skills High level of discretion and confidentiality Detail-oriented with excellent follow-through Proactive and able to work independently Comfortable working in a small, in-home office environment

We are redefining how organizations approach their SAP & ERP back-office strategy globally. Our specialized methodology and highly skilled teams enable enterprises to rapidly bring together lower cost ERP capabilities, revenue growth and streamlined operations in a powerfully simple solution. To sustain our explosive growth, we are looking for drivers-people who thrive on responsibility and live for the next big challenge. We seek to employ the brightest and most forward-thinking talent on the planet; we're looking for professionals who aren't content with the status quo-people who are more interested in how things could become. Accelerate your career and succeed in an environment where you can make an impact every day. We invite you to join in to stand out. We are looking for an Executive Assistant to provide a range of administrative support services to the CEO, including ongoing assistance on both routine and special projects. Provides information and assistance to support a seamless work environment for the CEO. Responsibilities: · Provides high level support for Payroll, accounts payable / receivable. · Create professional and visually dynamic PowerPoint presentations from different source data and inputs · Assist in preparation, assembly and delivery of financial reports, analyses, and other operational reports as assigned. · Strong planning skills required. Ability to prioritize work, multi-task, and adjust to multiple demands with minimal supervision and discretion. · Interface appropriately with a broad array of internal and external stakeholders, including senior executives, customers, company employees at all levels, vendors and other callers. · Serves as liaison between the departments · Perform other duties or special projects as assigned and required. Requirements: · Bachelor's degree in business/accounting or marketing · Minimum of three years progressively responsible administrative experience required. · Excellent writing, editing, grammatical, organizational, and research skills. · Comfortable working in a high-growth, fast paced environment. · Strong interpersonal skills. · Skilled at being a good team member. · Word processing such as formatting templates, documents, and PowerPoint presentations. Expertise in PowerPoint is particularly valuable including building and editing. · You will report directly to the CEO. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. We are an Equal Opportunity Employer. Our policy is to extend opportunities to qualified applicants and employees on an equal basis regardless of sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law.

**W2 Contract**Englewood Cliffs, NJ**ONSITE**$30-35/hr** Top Must-Have Skills Exec Admin Experience Bilingual in Korean and English Required Have can-do spirit The main function of an administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication manager for an office. Responsibilities Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. Prepare invoices, reports, memos, letters, financial statements, and other documents. File and retrieve corporate documents, records, and reports. Open, sort and distribute incoming correspondence, including faxes and emails. Prepare responses to correspondence containing routing inquiries. Qualifications: Bachelor's Degree required 3+ years' Executive Administrative experience required Verbal and written communication, multi-tasking, customer service and interpersonal skills. Ability to work independently and manage one's time. Ability to keep information organized and confidential. Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint

Title: Executive Administrative Assistant Salary: $70,000-$90,000+ (some flex dependent on experience) Benefits: Comprehensive benefits package available (details to be provided) Work Schedule: 8:30am-5:00pm M-F (some flex required) Position Type: Direct-Hire/Permanent (no temp or contract period) Overview: Client Company is seeking a highly organized, proactive, and discreet Administrative Assistant to provide comprehensive executive and personal administrative support to the Chief Executive Officer. This role is critical to maximizing the CEO's effectiveness by managing scheduling, communications, logistics, and follow-through across both business and personal priorities. The ideal candidate is detail-oriented, anticipates needs, exercises excellent judgment, and thrives in a fast-paced, high-accountability environment Responsibilities: Calendar & Time Management Own and manage the CEO's business and personal calendar. Schedule, coordinate, and confirm internal, external, and personal meetings. Prioritize time, resolve conflicts, and ensure efficient schedule flow. Protect focus time and ensure appropriate preparation and travel buffers. Meeting Coordination & Preparation Coordinate logistics for meetings, including agendas, materials, and attendees. Set up video conferences, conference rooms, and meeting links. Track action items, decisions, and follow-ups to ensure completion. Follow-Up & Task Management Track commitments and action items arising from meetings and emails. Proactively remind, draft, and coordinate follow-ups on behalf of the CEO. Maintain a running task and priority list. Email & Communication Support Assist in managing the CEO's inbox by prioritizing, flagging, and organizing communications. Draft correspondence and responses for review and approval. Ensure urgent and important matters are addressed promptly. Travel Planning & Logistics Plan and coordinate all travel, including flights, hotels, ground transportation, and itineraries. Ensure schedules are realistic and aligned with business priorities. Prepare and maintain detailed travel itineraries. Business Administration Support Assist with internal coordination across leadership and teams. Support special projects, document organization, and light administrative reporting. Serve as a coordination point between the CEO and internal/external stakeholders. Personal Administrative Support Manage personal appointments, commitments, and travel as requested. Assist with life-administration tasks that impact executive availability and focus. Always maintain strict confidentiality. Requirements: Required 5+ years of experience supporting senior executives or C-level leaders. Exceptional organizational and time-management skills. Strong written and verbal communication skills. High degree of professionalism, discretion, and judgment. Ability to manage multiple priorities in a fast-paced environment. Advanced proficiency in Microsoft Outlook, Google Calendar, email, and video conferencing tools. Preferred Experience in finance, consulting, media, or high-growth companies. Familiarity with CRM or task management tools (Salesforce, Asana, Notion, etc.). Experience managing both business and personal executive support. Core Competencies Proactive and anticipatory problem-solving Extreme attention to detail Strong follow-through and accountability Calm under pressure Trustworthy and highly confidential Excellent prioritization and decision-making skills Performance Measures Smooth, well-prioritized calendar with minimal conflicts Consistent follow-through on action items and commitments Well-prepared meetings and travel Reduction in last-minute issues and scheduling conflicts Increased executive leverage and focus on high-value activities Working Conditions Standard business hours with flexibility as needed Occasional after-hours or travel-related coordination

Job Purpose: The Administrative Assistant is responsible for all tasks involving the front office and reception area, including proper handling of all incoming calls, incoming mail, and visitors. It is also his/her job to organize and maintain the corporate calendar. This individual is also responsible for maintaining all common areas throughout the office as required. This is a Full-Time Position. *Please email resumes to ************************ Duties and Responsibilities: · Operate Alert's switchboard from 9:00 AM- 6:00 PM; receiving and transferring telephone calls, announcing callers, taking brief messages, and passing these on via e-mail. · Manage the reception area to ensure effective telephone and mail communications. · Open and distribute mail. · Greet and welcome visitors to the Offices between 9:00 AM- 6:00 PM; ensuring they sign in, and informing the relevant staff member of their arrival. · Keep a record of staff and visitors signing in and out of building in the Visitors Book. · Monitor and ensure that the reception area is kept tidy and projects a business-like image. · Manage conference room reservations and organize all aspects of meetings, which includes taking care of any catering arrangements if necessary. · Email or upload customer sales invoices and other communication as needed. · Organize and coordinate meetings for COO, HR Director, and CFO as requested. · Report telephone equipment and line faults to IT manager. · Review and update staff contact and telephone extension lists. Note any changes and advise all staff accordingly. · Ensure that the kitchen is well stocked with milk, sugar, tea, and coffee and alert the proper party when supplies are needed. *Please email resumes to ************************ Skills: · Must be reliable, punctual, and organized. · Must have pleasant phone manner. · Must have familiarity with MS Word and Outlook. Qualifications: Education - High School Diploma or Equivalent Administrative Office Experience/Receptionist Experience: 2 Years (Required) Microsoft Office: 2 Years (Required) Pay Range: $40,000-$55,000 USD *Please email resumes to ************************

We invite you to apply for an exciting position, that has great potential for growth. The Complete Tile Collection is celebrating its 21st year as a favorite of the interior design community. The client base is brimming with well-known design firms in the country and the list continues to expand. The dynamic and cutting-edge product development we strive to achieve, always keeps our design clients excited and loyal. This coupled with state-of-the-art web technology on completetile.com, assures continued success. You will be trained in new and exciting skills on the cutting edge of ecommerce, showroom merchandising and wholesale distribution, while working with our talented team. It is very important that you be a detail-oriented person who has an interest in growing professionally, but most importantly excellent with data and paperwork. You will be working with a company that designs, manufactures, imports and wholesales fine mosaic and tile for architecture and interior design. What we are looking for: Bachelor's Degree. Administrative Experience. Strong typing skills. Attention to detail. Ability to multi-task. Efficient Workload Management and Prioritization Strong Microsoft Excel Skills Basic QuickBooks knowledge a Plus. Basic Adobe InDesign knowledge a Plus Basic Adobe Photoshop knowledge a Plus Role Overview: Update product details and pricing on Quickbooks. Use Magento and Adobe Commerce to create, update, and maintain consistent product information on website. Create merchandising information labels for showroom displays. Create and organize labels for the sample library (samples & sample bins). Maintain updated price books from factories and vendors. Place replenishment orders for the sample library to factories and vendors. Assist VP of Marketing with various data entry and website maintenance tasks. Work together as a team to accomplish important tasks that may arise. Compensation: $60,000/yr Starting Salary 100% Company Paid Health Insurance plus Dental & Vision 2 Weeks Paid Vacation / 8 Paid Personal & Sick Days / Paid Major Holidays 401k With Employer Matching Year-end Bonus Based on Performance Room for Growth About Our Culture: At Complete Tile, our team sells with confidence, pride, and integrity. We don't “push product”-we help our clients create tile schemes that inspire delight. Led by CEO and founder Denes Petoe, a passionate designer himself, our team is committed to elevating the client experience through beauty, knowledge, and care. This role is ideal for someone who thrives in a collaborative, detail-driven, and design-centric environment. Apply now to join the Complete Tile legacy. Sincerely, The Complete Tile Collection Team

Compass is a leading real estate technology company offering a comprehensive platform designed to streamline the buying and selling process. Founded in 2012, Compass operates in 22+ regions across the United States, including major cities such as New York, Los Angeles, Chicago, and San Francisco. The company is dedicated to delivering exceptional experiences for both agents and their clients, aligning with its mission to help everyone find their place in the world. With a commitment to innovation and excellence, Compass has established itself as a trusted industry leader. Explore opportunities to join the team at ************************ Role Description We are seeking a full-time Administrative Assistant to join our team on-site at our Greenwich, CT location. This role involves managing daily administrative tasks, providing executive support, and maintaining efficient office operations. Responsibilities include managing schedules, handling communications, organizing documents, coordinating meetings, and ensuring the smooth functioning of the office environment. Qualifications Proficiency in Administrative Assistance, including organizational and task management skills. Strong phone etiquette and excellent Communication skills to handle calls and correspondence effectively. Experience in Executive Administrative Assistance to support leadership with scheduling, travel arrangements, and correspondence. Proficiency in Clerical Skills, including document preparation, data entry, and record-keeping. Ability to multitask and prioritize in a fast-paced environment. Strong interpersonal skills and team collaboration abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint). Prior experience in real estate or a similar industry is a plus.

About KRE Kushner Real Estate Group (KRE) is a family-owned real estate company committed to creating well-managed, thoughtfully operated residential communities across New Jersey and Pennsylvania. Our Property Management team plays a central role in shaping the living experience for thousands of residents. With a growing garden-style portfolio supported from our Jersey City headquarters, we combine operational excellence with a commitment to reliable, resident-focused service. About the Role We're looking for a highly organized, systems-minded Administrative Assistant who will be the champion of operational excellence for our Property Management portfolio located in New Jersey and Pennsylvania. This role sits at the center of operations-supporting vendor relationships, tracking critical documentation, resolving issues before they escalate, and ensuring our teams have the information they need to operate effectively. If you enjoy bringing structure to complexity, thrive in a multifaceted environment, and find satisfaction in being the steady force behind a team's success, this role offers an opportunity to make a meaningful impact. You'll work closely with the Director of Property Management and collaborate with onsite teams, vendors, and internal departments across the company. What You'll Work On Contract & Compliance Coordination Own the accuracy and organization of the vendor contract database Monitor renewal dates and ensure action items stay on track Support the preparation of finalized and approved contracts Lead COI compliance efforts and partner with Accounts Payable to keep all systems current Operational Support Across the Portfolio Investigate tenant insurance cancellations or non-payment notices Help build a more efficient process for tracking renter's insurance Review vendor statements, resolve discrepancies, and support timely payments Assist in addressing utility shut-off notices or billing concerns Administrative Excellence Manage incoming mail and route time-sensitive documents for the portfolio Initiate RFPs and perform quality checks on proposals before review Maintain organized and accessible records of reports, municipal notices, and vendor documentation You'll thrive in this role if you: Bring 2+ years of experience in administrative support, office management, or AP/AR, and take pride in getting things done right the first time Are comfortable with Microsoft Office Suite and enjoy creating systems, trackers, and processes that keep teams running smoothly Have experience with Yardi or other property management software (or a willingness to learn quickly) Communicate clearly, collaborate seamlessly across teams, and keep information flowing effortlessly Excel at juggling multiple priorities in a multifaceted environment, while staying detail-oriented and organized Take ownership of your work, work independently, and adapt to the needs of different properties Are motivated by being the operational champion who ensures our teams and portfolio run efficiently Can commit to working onsite in Jersey City, Monday through Friday, providing consistent support to both corporate and onsite teams What We Offer Generous PTO and a genuine commitment to work-life balance A collaborative, supportive Property Management team Stability and long-term growth within a respected real estate organization Opportunities to learn contract management, compliance, operations, and vendor coordination A welcoming Jersey City office with convenient transportation access KRE conducts background checks and MVR checks (if applicable). EOE/AA Employer/Vets/Disability

Executive Assistant to CEO Englewood Cliffs, NJ | Full-Time 75 -100k A fast-paced, growth-oriented company is seeking a reliable and highly organized Executive Assistant to support the CEO with day-to-day operations. The role involves managing schedules, communication, and key administrative functions while also assisting with light personal coordination as needed. Responsibilities Manage the CEO's calendar, appointments, and travel arrangements. Screen and prioritize emails, calls, and correspondence. Prepare meeting materials, take notes, and follow up on action items. Assist with administrative or project tasks. Coordinate with internal teams, vendors, and external partners. Occasionally assist with personal scheduling or errands to help maintain smooth daily operations. Qualifications 3+ years of experience as an Executive Assistant supporting senior leadership. Exceptional organization, communication, and multitasking skills. Professional, trustworthy, and discreet.

Job DescriptionAbout Schneps Media Schneps Media is the largest and most influential community media company in New York. With over 100 award-winning newspapers, magazines, digital outlets, events, and broadcast platforms, we inform, inspire, and connect millions across the five boroughs, Long Island, Westchester, Philadelphia and Palm Beach County. Our mission is local, but our impact is powerful. We're a fast-moving, entrepreneurial company built on hustle, heart, and storytelling. Position We're looking for an exceptional Executive Assistant to support the Founder, President, and Co-Owner of Schneps Media. This high-impact role requires a highly organized, resourceful, and tech-savvy professional who can manage a complex workload with discretion, speed, and confidence. You'll be a central hub of communication, coordination, and execution across key areas in the business. You'll work in collaboration with the Chief of Staff and Executive Assistant to the CEO/Co-Owner, and collaborate daily with executives, publishers, sales leaders, editorial teams, amongst various others. If you're sharp, proactive, and thrive in an environment where no two days are alike, this role is your chance to operate at the highest level of a dynamic media company. Core ResponsibilitiesExecutive & Administrative Support Manage an ever-changing calendar, schedule, and travel itinerary with precision, ensuring all items and details are easily accessible and available at any time. Act as gatekeeper for the President's inbox, flagging high-priority items and drafting replies. With time, communicating on matters and keeping the President informed of them. Coordinate meetings and presentations with both internal teams and external partners Anticipate needs before they arise: prepare materials, briefings, and talking points Communication & Contact Management Maintain and organize key contacts, from clients to media partners to personal relationships Ensure follow-ups are completed and tracked across departments Handle all communication with the utmost professionalism and discretion Sales & Client Coordination Work closely with the sales team to schedule meetings, craft proposals, and follow up with clients Oversee barter accounts, managing deliverables and client communication Support key accounts with inside sales tasks and relationship management Digital & Creative Project Support Assist with podcast recordings, ad placements, and content coordination Learn and utilize internal systems to support sales and communication tracking Manage basic social media tasks and assist with email and digital content postings Workflow & Systems Management Identify opportunities to improve workflows, internal communications, and organization Implement systems and processes to improve efficiency at the executive level Take initiative and ownership of special projects from start to finish Personal Support Provide trusted assistance with personal appointments, errands, and scheduling Maintain discretion while managing both professional and personal priorities Miscelleaneous Complete any other tasks/asks from the President What We're Looking For 3+ years of executive-level support, ideally in media, communications, or a fast-paced business Calendar, inbox, and contact management skills Strong written, verbal, and interpersonal communication abilities Highly organized with superb attention to detail and follow-through Proficiency with Google Workspace, Microsoft Office, CRM systems, and Apple products Self-starter mindset with a strong sense of ownership Grace under pressure and the ability to juggle competing priorities High level of discretion, professionalism, and emotional intelligence Why Join Schneps Media? Work directly with the Founder of NYC's top community media company Partner with high-level executives and decision-makers across the organization Gain insider experience in sales, media, events, marketing, and operations Be part of a fast-paced, mission-driven team shaping the voice of New York Room for growth, mentorship, and learning across the business

At ClassLink, we believe learning should be accessible, engaging, and empowering for every student, every educator, everywhere. That's why we build secure, intuitive tools that empower more than 26 million students and educators worldwide. From simplifying access with single sign-on, to advancing equity with usage analytics, to automating secure rostering, our platform helps schools focus on what matters most: teaching and learning. We're not just building tools, we're building what's next in education. By removing barriers and enabling data-driven decisions, our solutions help educators lead with confidence and students thrive in and out of the classroom every day. Our team is driven by purpose and grounded in three core values: Strive to Grow - always learning, improving, and innovating. Deliver Worthwhile Experiences - for our users, our partners, and each other. Contribute with Heart - putting people first in everything we do. These values shape how we work, innovate, and support the communities we serve. If you're ready to do work that makes a real difference, and grow alongside a team that values collaboration, support, and continuous improvement. ClassLink is the place for you. The Executive Assistant is an exciting opportunity to provide high-level, comprehensive support to the CEO and Founder of one of the fastest-growing companies in the education technology sector. The Executive Assistant plays a critical role in enhancing the CEO's effectiveness by managing priorities, exercising sound independent judgment, and handling sensitive information with discretion, tact, and professionalism. Aligned with our core value of delivering worthwhile experiences, this role supports sustainable growth by ensuring organizational operations are thoughtfully managed with scalability and long-term success in mind. Key Responsibilities Calendar Management: Manage the CEO's schedule, including scheduling meetings and appointments. Coordinate and prioritize appointments, ensuring the CEO's calendar is up to date. Travel Arrangements: Coordinate travel arrangements for the CEO, including booking flights, hotels, and transportation, and updating the calendar with itineraries. Meeting Coordination: Schedule meetings and appointments, ensure meeting rooms are prepared, and arrange meals when appropriate. Ensure that any meeting materials are delivered to all participants in advance. Prepare meeting agendas/notes. Attend meetings with the CEO when requested, take notes, and follow up on action items as needed. Communication: Manage correspondence while helping to build and maintain relationships. Screen and prioritize emails and other correspondence, including those received outside business hours. Project Coordination: Assist in coordinating RFPs, interns, special projects, and initiatives as assigned by the CEO. Track project deadlines, milestones, and deliverables. Administrative Support: Organize and maintain files, records, and confidential information. Ensure all documentation/spreadsheets are accurate and up to date. Keep online files organized in office network folders and online drive folders. Conduct research as needed. Office Management: Manage and maintain our headquarters in Clifton, NJ. This includes keeping our kitchen and supply room stocked and ensuring the office is always presentable for client meetings. Research and manage office contractors as needed. Assist with office design projects as needed. Relationship Management: Build and maintain relationships with internal and external stakeholders, including employees, clients, vendors, and partners. Confidentiality: Maintain strict confidentiality of sensitive information and handle confidential matters with discretion. Event Planning: Office events and annual holiday party NOTE: This job description is not intended to be all-inclusive. Employees may be asked to perform other related duties as negotiated to meet the ongoing needs of the organization. Requirements Must live local to our Clifton, New Jersey office and be able to come in as needed. 5+ years of executive assistant /administrative assistant experience at the senior executive level Experience working in a fast-paced, open office space, highly techy, and collaborative environment. Excellent organizational and interpersonal skills Strong written and verbal communication skills. Strong online research skills and ability to learn new tools quickly Creative problem-solving and critical-thinking skills Ability to multitask and prioritize tasks effectively. Attention to detail and a high level of accuracy. Discretion and professionalism when handling sensitive information. Ability to work independently and collaboratively in a team environment. Flexibility to adapt to changing priorities and deadlines. Highly proficient skills in Microsoft Office and Google Suite (certifications a plus) Bachelor's Degree (graduate degree a plus) Preferred Skills & Experience PMP certification SalesForce or other CRM Generative AI tools Benefits: Generous Paid Time Off: 4+ weeks of vacation and 13+ paid holidays Parental Leave: 12 weeks fully paid for all parents Retirement: 401(k) with 0.5:1 company match Comprehensive Health Coverage: Medical, dental, and vision plans Insurance: Company-paid life, short-term disability, and long-term disability, plus voluntary options including supplemental life, accident, and pet insurance Perks: Volunteer Time Off: Give back through ClassLink Cares paid volunteer days Lifelong Learning: Tuition reimbursement for continued education Growth & Development: Coaching and internal programs to support career and personal growth Supportive Culture: A workplace that values curiosity, compassion, and continuous learning Connection & Community: Annual company retreats and team events with bright, fun coworkers At ClassLink, we believe the best ideas come from bringing together diverse perspectives. We are committed to building a team that reflects the diversity of the communities we serve and fostering a workplace where every team member feels valued, respected, and empowered to grow. ClassLink is proud to be an equal opportunity employer. We welcome candidates of all identities, backgrounds, and experiences, and we do not discriminate on the basis of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other legally protected characteristic. ClassLink is powered by passionate people dedicated to improving learning in classrooms everywhere. We do this by creating and delivering great products and having fun along the way. Learn more about us at ****************** Salary Description 80,000-90,000 plus bonus

Our client is seeking a dynamic and proactive Executive Personal Assistant (Calendar) to support a CEO in Bergen County, NJ. In this role, you will serve as a trusted partner for protecting the CEO's time, anticipating needs, and ensuring seamless coordination across a fast- paced professional and personal environment. As an integral member of the PA team, you will work closely with colleagues to provide seamless support, streamline communication, and maintain stability in an over-changing international landscape. This position is ideal for someone who thrives in precision driven calendar management and enjoys staying several steps ahead. Key Responsibilities: ● Take full ownership of the CEO's complex calendar: schedule meetings, calls with precision and foresight ● Anticipate scheduling challenges and proactively provide solutions to avoid conflicts ● Prioritize daily activities to ensure optimal use of the CEO's time and energy ● Act as a central point of contact with internal teams, board members, partners, and global stakeholders ● Manage confidential information with the highest level of professionalism and discretion ● Streamline workflows and keep the CEO focused on key priorities by removing operational distractions ● Maintain smooth alignment between professional demands and personal life to support work-life balance Qualifications: ● 5+ years of proven experience as a Personal Assistant, Executive Assistant, or similar role supporting senior executives of the company ● English required; Russian language skills preferred. ● Exceptional organizational and multitasking abilities with a natural talent for setting priorities ● Tech-savvy with strong proficiency in digital scheduling tools, office software, and online communication platforms ● A proactive and solution-oriented mindset. ● Professional presence, discretion, and reliability in every interaction ● Ability and willingness to travel domestically and internationally as required ● Flexibility and adaptability to thrive in a fast-paced, international business environment ● Verified references from former employers are required Schedule: Monday- Friday, 40 hours per week.

Are you a highly effective administrative professional with a go-getter attitude and a proven track record in supporting senior executives? Are you interested in leveraging your talents while advancing your career in a thriving fast-paced publicly traded company as a part of the executive office team? If you're computer savvy, professional, reliable, resourceful, and have stellar communications skills, please read on... At Verisk, you can build a rewarding career with challenging and meaningful work, create a positive, lasting impact on the business, and find the support, coaching, and training it takes to advance your career. Our commitment to individual choice lets you customize aspects of your career path, your educational opportunities and your benefits. And our culture of innovation means your ideas on how to improve our business will be heard. As key contributors to our success, our team members enjoy working in a business casual, collaborative environment that offers state-of-the-art resources, advanced technologies and an excellent benefits package! We are looking for a self-starter who has the ability and the drive to provide high level support to Verisk's President of Claims. This Senior Executive Assistant role requires a unique mix of strong organizational skills in order to manage calendars and scheduling, domestic and international business travel, customer meetings, management meetings, employee town halls, off-site conferences, videoconferences and other virtual events. You will be expected to create and update presentations intended for Verisk's Board of Directors, senior management and key customers; prepare formal business correspondence; manage communications; and follow-up on outstanding items as necessary. The successful candidate will need to maintain continuous contact and personal communication with Verisk executive management and senior business leaders globally, as well as with external parties - including senior leaders of companies. Your presence, character and professionalism will make you a cultural champion for the Verisk Way. You hold the front line of the organization you support, and working in the Executive offices of Verisk, you will interface regularly with all levels of staff both internally and externally, as well as with visitors to the C-suite. This position is based in our Jersey City, NJ office, conveniently located across the street from the Newport path station. Just one stop from Christopher Street, we're an easy 10 minute commute from lower Manhattan (and about 20 minutes from Brooklyn). Manages multiple, ever changing calendar of appointments and proactively identifies and solves for potential scheduling conflict Intense, extensive global and domestic travel planning, end to end management of complex and time sensitive travel logistics including scheduling flights, hotel accommodations, ground transportation, visa processing, etc. Anticipate, identify, analyze and solve issues/timing conflicts independently and discretely, and prepare detailed itineraries and ensure accuracy and timely delivery of travel documents to travelers. Manage all types of daily correspondence to ensure professional, accurate and timely response and appropriate prioritization. Prepare, reconcile and track expense reporting and reimbursement via Concur. Oversee the set-up and agenda for planning and execution of internal and external events, including researching venues, coordinating guest speakers, scouting locations, coordinating scheduling, accommodations, AV needs, catering, etc. Organize and safeguard all highly confidential company files and information. Assist in ad-hoc reports and other requests as needed. Assist with overflow, assistant back-up coverage and day-to-day tasks and provide support to visiting senior business leaders and other C-suite leaders, as needed Create and develop highly professional visual presentations for senior management. Answer phones for executive management. Take messages or field/answer all routine and non-routine questions. Work in cooperation with other executive administrative assistants to cover phones. Act as a liaison with other departments and outside companies; work cooperatively with all levels of staff. Handle confidential and non-routine information and explain policies when necessary to team and colleagues. Initiate and maintain organizational and tracking systems, including filing systems Successfully completes ad hoc projects including research and drafting assignments 8-10 years' experience in a senior administrative role supporting executives with global responsibility. College degree strongly desired but not required. Familiarity with a dynamic and fast-paced global company's operating rhythm and processes; Must be able to adapt procedures, processes and techniques to the completion of assignments and in line with the department's and team's needs. Excellent organizational, problem-solving and follow-up skills, and the ability to effectively handle multiple priorities while working under little supervision. Professional demeanor at all times, regardless of pressures of the job. Must be an exemplary representative of the company in all dealings with internal management/staff and external customers and partners. Executive presence, maturity and judgment, and sound decision-making in order to communicate on an executive level and maintain a high degree of confidentiality. High level of motivation, integrity, self-confidence and the ability to take initiative; collaborative team player with proactive approach. Establish and maintain strong working relationships with other executive administrative assistants across Verisk. Prior experience submitting expenses, providing heavy calendar management , and reviewing incoming correspondence / emails and preparing responses. Flawless skills managing Concur travel and expense programs, for global multi-currency travel, are required. Highly proficient in MS Office (Word, Excel, Outlook and PowerPoint) as well as other web based programs, video conferencing and scanning Proficiency in Diligent or similar Board of Directors management software preferred Effective interpersonal and listening skills, telephone etiquette, superior oral and written communication skills, proofreading skills and attention to detail. Ability to work with pace, good humor and independence, balanced with a consummate sense of professionalism. Driven to get things done with excellence and timeliness. #LI-MV2 About Us For over 50 years, Verisk has been the leading data analytics and technology partner to the global insurance industry by delivering value to our clients through expertise and scale. We empower communities and businesses to make better decisions on risk, faster. At Verisk, you'll have the chance to use your voice and build a rewarding career that's as unique as you are, with work flexibility and the support, coaching, and training you need to succeed. For the eighth consecutive year, Verisk is proudly recognized as a Great Place to Work for outstanding workplace culture in the US, fourth consecutive year in the UK, Spain, and India, and second consecutive year in Poland. We value learning, caring and results and make inclusivity and diversity a top priority. In addition to our Great Place to Work Certification, we've been recognized by The Wall Street Journal as one of the Best-Managed Companies and by Forbes as a World's Best Employer and Best Employer for Women, testaments to the value we place on workplace culture. We're 7,000 people strong. We relentlessly and ethically pursue innovation. And we are looking for people like you to help us translate big data into big ideas. Join us and create an exceptional experience for yourself and a better tomorrow for future generations. Verisk Businesses Underwriting Solutions - provides underwriting and rating solutions for auto and property, general liability, and excess and surplus to assess and price risk with speed and precision Claims Solutions - supports end-to-end claims handling with analytic and automation tools that streamline workflow, improve claims management, and support better customer experiences Property Estimating Solutions - offers property estimation software and tools for professionals in estimating all phases of building and repair to make day-to-day workflows the most efficient Specialty Business Solutions - provides an integrated suite of software for full end-to-end management of insurance and reinsurance business, helping companies manage their businesses through efficiency, flexibility, and data governance Catastrophe and Risk Solutions - provides risk modeling solutions to help individuals, businesses, and society become more resilient to catastrophic events. Marketing Solutions - delivers data and insights to improve the reach, timing,relevance, and compliance of every consumer engagement Life Insurance Solutions - offers end-to-end, data insight-driven core capabilities for carriers, distribution, and direct customers across the entire policy lifecycle of life and annuities for both individual and group. Verisk Maplecroft - provides intelligence on sustainability, resilience, and ESG, helping people, business, and societies become stronger Verisk Analytics is an equal opportunity employer. Verisk invests in a benefits package for all employees that includes the following: Health Insurance, a Retirement Plan, Disability benefits, and a Paid Time Off program. We offer a competitive total rewards package that includes base salary determined based on role, experience, skill set, and location. All members of the Verisk Analytics family of companies are equal opportunity employers. We consider all qualified applicants for employment without regard to race, religion, color, national origin, citizenship, sex, gender identity and/or expression, sexual orientation, veteran's status, age or disability. Verisk's minimum hiring age is 18 except in countries with a higher age limit subject to applicable law. *************************************** Unsolicited resumes sent to Verisk, including unsolicited resumes sent to a Verisk business mailing address, fax machine or email address, or directly to Verisk employees, will be considered Verisk property. Verisk will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Verisk Employee Privacy Notice

Personal / Executive Assistant (PA / EA) Employment Type: Full -Time About Us We are leaders in the healthcare mental health industry, managing back -office operations for multiple clinics. Our mission is to deliver exceptional support to enhance efficiency and service quality. As a rapidly growing organization, we seek a highly adaptable Personal and Executive Assistant to streamline operations, optimize productivity, and enable our leadership team to focus on top -level strategic priorities. Position Summary The Personal / Executive Assistant (PA / EA) will work closely with multiple executives, providing a mix of administrative, operational, managerial, and personal support. The ideal candidate is highly organized, proactive, tech -savvy, and an excellent communicator who thrives in a fast -paced environment. This role is crucial in ensuring that time and resources are utilized efficiently, handling both business and personal tasks as needed. Key Responsibilities Administrative & Executive Support Manage executives' calendars, schedule meetings, and prioritize appointments. Prepare meeting agendas, take detailed minutes, and send recap notes with action items. Draft, edit, and proofread correspondence, reports, and presentations. Handle confidential documents and sensitive information with discretion. Office & Operations Management Oversee daily office operations, ensuring an organized and efficient workspace. Manage office supplies, vendor relationships, and maintenance needs. Coordinate team schedules, meetings, and office activities/events. Assist with HR -related administrative tasks, such as onboarding support. Project & Task Management Update and maintain CRM and project management systems. Track and oversee task delegation, ensuring timely completion. Assist with workflow optimization and process improvements. Personal & Lifestyle Management Handle personal errands, reservations, and household/vendor coordination. Manage personal travel arrangements, including flights, hotels, and itineraries. Assist with purchasing and order management, including gifts and personal items. Provide support for family or personal engagements as needed. Operational Efficiency & Business Development Support Act as a gatekeeper, managing access to executives and aligning priorities. Provide ad -hoc support for interviews, event attendance, and travel coordination. Assist with networking, business research, and recruitment efforts. Communication & Coordination Serve as a liaison between executives, internal teams, and external stakeholders. Foster a positive and collaborative work environment. Relay updates, messages, and priorities to relevant parties. RequirementsQualifications & Requirements 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role. Strong organizational, time management, and multitasking skills. Excellent written and verbal communication skills. Tech -savvy with experience in CRM, project management tools, and Microsoft/Google Suite. Ability to handle confidential and sensitive information with discretion. Strong problem -solving skills and ability to work independently. A proactive attitude and the ability to anticipate needs before they arise. Flexibility to handle both professional and personal responsibilities. Preferred Qualifications Experience in healthcare, mental health, or corporate executive support. Familiarity with Zoho, Notion, Asana, or similar tools. Background in event coordination, HR support, or business development. BenefitsCompensation & Benefits: Salary Range: $65,000-$85,000 annually, based on experience and qualifications. Performance Bonuses: Annual bonus opportunities based on individual and company performance. Full Benefits Package: Medical insurance with company contribution. Full dental, vision, and life insurance. 401k with up to 4% company matching. Time Off: 15 days PTO annually. 6 paid holidays off. Sick days (as per NY State). Professional Development: Annual training allowance for courses, certifications, or conferences. What We Offer: A dynamic and collaborative work environment. Opportunities for professional growth and development. The chance to make a significant impact in a growing company.

Our client, a leading large scale developer, is searching for a highly organized, proactive, and detail-oriented Executive/Personal Assistant to provide support to several C-Suite family members. Must be a candidate who is resourceful, tech-savvy, who thrives in a fast-paced environment, and who anticipates needs in advance. This is an onsite role. In this role YOU will: Provide full calendar management, including scheduling, rescheduling, and prioritizing meetings across multiple time zones. Coordinate internal and external meetings and calls. Help manage workflow by evaluating requests, determining urgency, filtering incoming demands, and escalating matters appropriately. Prepare agendas, take notes, and track follow-ups as needed. Order daily office lunches and manage recurring food and supply orders. Coordinate deliveries and office service requests. Schedule personal medical, dental, and wellness appointments. Track personal vehicle records including parking/traffic violations, inspection dates, registration renewals, and service appointments. Monitor EZ Pass accounts including balances, replenishments, and violation notices. Arrange personal errands such as returns, household appointments and reservations. Assist with family-related coordination when needed. Coordinate personal and business travel itineraries including flights, hotel reservations, car service, and activity planning. Track travel expenses and prepare reimbursements via Concur YOU might be the RIGHT person if YOU have: 5+ years previous experience as an Executive Assistant supporting several C-Suite leaders Experience in Real Estate, a corporate office, media, or entertainment Strong Microsoft Office and Concur Previous experience with project management is a plus Must have the ability to remain calm under pressure and adapt to changing requests Must maintain a positive work attitude, especially with shifting priorities Positive, service-oriented attitude Extreme professionalism working with all levels of an organization, team player Master Search Solutions is a direct hire recruiting firm that specializes in the New Jersey marketplace. We have over 30 years of experience connecting top talent with leading businesses. We are committed to (and celebrate) diversity, equity, and inclusion.

Executive Assistant/Office Coordinator DEPARTMENT: Administration FLSA STATUS: Salaried, Exempt LEGENDS GLOBAL Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component - feasibility & consulting, owner's representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking - of world-class live events and venues. The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sound like a winning formula for you? Join us! THE ROLE Legends Global is seeking a highly organized, proactive, and detail-oriented Executive Assistant / Office Coordinator to support our senior leadership team in Norwalk, CT. This role is critical in ensuring the smooth operation of executive-level functions, including calendar management, travel coordination, and administrative support. The ideal candidate will be a self-starter with exceptional communication skills and the ability to manage multiple priorities in a fast-paced environment. Essential Duties and Responsibilities Calendar Management: Coordinate and manage complex calendars for C-suite and VP-level executives. Schedule internal and external meetings, ensuring optimal time management and prioritization. Proactively resolve scheduling conflicts and anticipate executive needs. Travel Coordination: Arrange domestic and international travel, including flights, accommodations, ground transportation, and itineraries. Prepare and reconcile travel expense reports in a timely manner. Administrative Support: Draft, edit, and format job descriptions, memos, presentations, and other business documents. Handle confidential information with discretion and professionalism. Support meeting preparation, including agendas, materials, and follow-up actions. Executive Liaison: Serve as a point of contact between executives and internal/external stakeholders. Facilitate communication and ensure timely responses to inquiries and requests. Office Coordination: Assist with event planning, team offsites, and special projects as needed. Maintain office supplies and coordinate with vendors and facilities teams. Qualifications To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience High school diploma required; bachelor's degree or equivalent experience preferred. Minimum of 3+ years' experience as an Executive Assistant or in a similar administrative support role, ideally in a corporate or fast-paced environment. Skills and Abilities Exceptional written and verbal communication skills, with the ability to liaise effectively with senior leadership, clients, and external partners. Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Excellent organizational and time-management skills, with the ability to juggle competing priorities and manage multiple tasks simultaneously. Proven ability to maintain confidentiality and handle sensitive information with professionalism and care. Strong interpersonal skills, with a professional and friendly demeanor to effectively work with executives, staff, and external stakeholders. Strong knowledge of national and international travel logistics, including visa applications, bookings, and expense management. Basic understanding of budgeting, financial reporting, and expense tracking. COMPENSATION Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan. WORKING CONDITIONS Location: On Site - Norwalk, Connecticut Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position. Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.