Executive assistant jobs in Greensboro, NC - 103 jobs

Job Responsibilities Process and verify construction reports for new and remodeled QSR locations. • Respond to customers, account manager, and field team inquiries in a timely manner. • Update and modify reports based on field team feedback to ensure accuracy. • Submit installation order requests and account number setups in SAP/CRM. • Review and update billing information to ensure proper account alignment. • Collaborate with account managers to resolve billing discrepancies and support customer-facing communications. • Contribute to installation process improvement projects, focusing on workflow efficiency and automation. Required Skills: 1. Associate degree in Business Administration or related field 2. Proficiency in SAP applications and CRM systems 3. Intermediate Excel skills (pivot tables, formulas, data analysis). 4. Strong business acumen with adaptability to technology-driven solutions 5. 5 plus years of professional experience, particularly in customer-facing and sales support roles. Preferred Skills: 1. Troubleshooting skills to support automation and sales initiatives 2. Strong organizational skills with the ability to manage multiple tasks 3. High attention to detail and accuracy 4. Self-motivated and proactive approach to work Education/Years of Experience Requirement: Associate's degree

Join a dynamic group of privately owned and integrated companies specializing in contract demolition, environmental, and site development services for both public and private sectors. Based in our Greensboro, NC Office, the Executive Assistant will play a key role in supporting the Director of Safety. This position offers the opportunity to work in a collaborative environment, providing high-level administrative support, managing sensitive information, and ensuring the smooth operation of daily activities. If you are detail-oriented, proactive, and thrive in a fast-paced setting, this is an excellent opportunity to contribute to a company committed to excellence and safety. Responsibilities * Provide comprehensive administrative support to the Corporate Director - Safety & Risk Management, including managing calendars, scheduling meetings, and coordinating travel arrangements. * Prepare routine and confidential correspondence, reports, presentations, and other documents as needed. * Coordinate events such as conferences and meetings, ensuring all logistics are handled efficiently. * Attend meetings as appropriate to stay informed on current projects and events, and develop meeting notes for management. * Screen and direct phone calls, and distribute correspondence in a timely and professional manner. * Assist the field safety team with administrative tasks and support as required. Qualifications * Bachelor's degree or equivalent combination of education and experience in an office environment. * 5-7 years of experience in an Executive Assistant or similar administrative role. * Bilingual is preferred but not required - English and Spanish * Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and electronic communication tools. * Experience with Blue Beam software is a plus. * Excellent interpersonal and communication skills, with the ability to handle sensitive information with tact and diplomacy. * Strong attention to detail, organizational skills, and the ability to work independently. * Demonstrated discretion, confidentiality, and excellent writing skills. Benefits * Comprehensive health and dental insurance * Paid vacation and holidays * 401(k) with company matching * Flexible spending program * Supportive and collaborative work environment We are an Equal Employment Opportunity Employer.

Requirements High School Diploma or GED; Associates Degree preferred Valid Drivers License Minimum of 3+ years of executive assistant experience. Must have an advanced skill set and knowledge in Google Suite and Microsoft Office (Excel, Word, PowerPoint) Must have high level of interpersonal skills to handle sensitive and confidential situations and to interact with individuals at all levels of the organization. Position continually requires demonstrated poise, tact and diplomacy. Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. Must be able to work in a fast-pace environment with demonstrated ability to juggle multiple competing tasks and demands. Must have experience with budgeting, billing, and invoicing. Must be able to read, write and follow written and verbal directions. Must possess and exhibit a strong positive attitude toward customer service and have a genuine interest in geriatric care. Must possess the ability to maintain/strengthen good working relationships with staff, residents, family members and the community. Must possess a good sense of efficiency and delegation of work assignments. Must be knowledgeable and supportive of the philosophy and objectives of the community. Must be flexible and open to change and may be required to work overtime and/or rotating hours or shifts to provide appropriate coverage. Must possess good communication skills and personality conducive to excellent public relations. This position requires the use of standard office equipment (telephone, copier, fax, personal computer, calculator, and printer.) Ability to handle routine problems. Ability to know when to refer problems to supervisor.

Job DescriptionThe Senior Executive Assistant provides direct executive-level support to the President & Chief Executive Officer (CEO), serving as a trusted partner in advancing the organizations mission and carrying out operations. This role requires discretion, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. The Senior Executive Assistant manages the President & CEOs calendar, communications, and strategic priorities, while also supporting board governance and executive operations. This position interacts daily with senior leadership including our Chief Revenue Officer, board members, donors, and community partners, requiring exceptional organizational, communication, and relationship management skills. The ideal candidate has prior experience supporting executives and boards, thrives under pressure, and consistently delivers with excellence. Key Responsibilities Executive Support Manage President & CEOs calendar, appointments, travel arrangements, and meeting logistics. Prioritize and triage communications (email, calls, correspondence), drafting responses when appropriate. Prepare agendas, briefing documents, presentations, and follow-up notes for meetings. Track deadlines, approvals, and deliverables to ensure timely follow-through. Maintain confidential files, records, and sensitive documentation. Board & Leadership Support Provide administrative support to the Board of Directors and board committees, including agenda preparation, scheduling, materials, and minutes. Coordinate board retreats, leadership meetings, and executive events. Serve as liaison between the President & CEO and internal/external staff, ensuring timely communication and follow-up. Operations & Special Projects Support cross-departmental initiatives, compliance reporting, and special projects as assigned. Assist in the execution of key organizational events such as Annual Meetings, fundraising events, leadership gatherings, and community partnerships. Conduct research, manage special assignments, and prepare reports with discretion & accuracy. Updating information in CRM and pulling relevant data reports, upon request. Relationship Management Represent the President & CEOs office in interactions with donors, staff, and community partners. Maintain professionalism and confidentiality at all times. Build strong working relationships across departments to support organizational priorities. Fill in for CEO at various community meetings/events. Problem Solving & Initiative Anticipate needs of the President & CEO and proactively address challenges. Identify process improvement strategies to streamline executive operations. Exercise strong judgment in decision-making, balancing priorities and deadlines. Qualifications Education: Bachelors degree preferred; Associate's degree with relevant experience considered. Experience: Minimum of 3 years providing high-level executive support to senior leadership. Proven experience managing complex schedules and executive communications. Technical Proficiency: Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Knowledge of CRM database and reporting. Proficiency in virtual collaboration tools and board management platforms. Other Key Competencies: Exceptional organizational skills with keen attention to detail. Strong written and verbal communication abilities. Ability to manage multiple deadlines and priorities under pressure. High integrity with proven ability to handle confidential information. Compensation and Benefits This is an in-office role. Starting hourly wage is $22/hour with a 30 hour/week schedule. This non-exempt role is not eligible for benefits although this can be considered after 90 days. Travel Demands Must have reliable transportation and the ability to travel to meetings, work sites, and community-based events.

The Sr. Executive Assistant is responsible a broad range of duties for the Executive Leadership team. Managing complex scheduling, detailed travel itineraries, provide proactive support to Executive Leadership, preparing agendas and meeting materials, process expense reports and assist in executing complex and sensitive projects. Exercises frequent independent judgment, makes administrative decisions (within agreed upon limitations) and takes action on behalf of executive based on knowledge of organization policies, practices, personnel & corporate activities. Must be willing to be at our office in Burlington, MA office 1-2x weekly Essential Job Functions: * Carry out the administrative affairs of the, including organizing, planning and follow-through for all day-to-day activities * Determine priority of scheduling and information flow in the executive's absence * Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. * Provide administrative support to include agenda development, scheduling, attending meetings and transcription of minutes * Interface appropriately with a broad array of internal and external stakeholders, including senior executives, company employees at all levels and vendors * Plan and coordinate events as they arise, including the management of all meeting details (preparing agendas, prepping presentations, ordering meals, securing space, and inviting attendees). * Ability to put yourself in the executive's shoes and manage the schedule in a way promotes the most effective use of time. * Handle professional and personal appointments and travel arrangements * Interface with facilities and building maintenance. Inventory and order office materials as needed to maintain adequate supplies. * Maintain owner and organizational confidence * Perform other duties as assigned Other Job Functions: * Understand, adhere to, and implement the Company's policies and procedures. * Provide excellent customer services skills, including consistently displaying awareness and sensitivity to the needs of internal and/or external clients. Proactively ensuring that these needs are met or exceeded. * Take personal responsibility for personal growth including acquiring new skills, knowledge, and information. * Engage in excellent communication which includes listening attentively and speaking professionally. * Set and complete challenging goals. * Demonstrate attention to detail and accuracy in work product. * Highly organized * Diligence/work ethic * Ability to manage multiple complex priorities & communicate proactively * Service orientation Required Qualifications: Minimum Experience * 5+ experience supporting a C level executive * Arrangement and scheduling of complex, multi-site meetings with multiple senior executives * Proficiency in Microsoft Office including Word, Excel, Power Point, and Outlook Education/Licensure: * Bachelor's degree preferred or equivalent experience in the field. Location: Burlington - MA

The primary purpose of the Executive Assistant is to manage the Chancellor's calendar and coordinate assigned special events. The role of this position is further defined and impacted by the mutual working relationship established by the Chancellor. Primary Function of Organizational Unit The primary purpose of the Office of the Chancellor is to promote the educational excellence and general development and welfare of the institution by directing the mission and vision of the university. Accordingly, the office staff ensures the administrative needs of the Chancellor are met and provides administrative support to the Chancellor by assisting with the daily operations of the university and acting as the initial contact for university administrators, faculty, staff and students; and visitors. Minimum Requirements High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate's degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor's degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience..All degrees must be received from appropriately accredited institutions. Preferred Years Experience, Skills, Training, Education Bachelor's degree preferred with at least five years of progressively responsible experience supporting administrators in higher education. At least two years experience supporting a Chief Executive Officer, President, or Chancellor, preferably in a public university setting. Required License or Certification Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies. On-site (Employees are primarily in the office and/or have a critical job requirement that requires dedicated office space on-site)

Turn your calling into a career at Baptist Children's Homes of NC! OUR MISSION: Sharing hope... changing lives. OUR VISION: To provide the highest quality of Christian services to children, adults, and families in a caring culture of measurable excellence. FOUNDED: November 11, 1885 by John Mills in Thomasville, North Carolina. WHERE WE SERVE: We serve all 100 North Carolina counties and operate locations in 30 communities throughout North Carolina, South Carolina and Guatemala. Learn more about the ministries of Baptist Children's Homes of NC at bchfamily.org! Job Title: Executive Assistant to VP of Business Operations Location: Thomasville, NC Method to apply: bchcareers.org FLSA Status: Hourly, Non-exempt SUMMARY The Executive Assistant to the Vice President Business Operations manages overall office functions and works independently, serving in a variety of capacities while supporting the Vice President. Generally, this position ensures the effective day-to-day operations of the Office of the Vice President through a demonstrated excellence in professional decorum while serving as the primary point of contact for internal and external constituencies. The Vice President's position is one of organization, travel, relationship-building, revenue production, and enhancing the reputation of Baptist Children's Homes. QUALIFICATIONS: Bachelor's degree or paralegal certification desired, or an equivalent combination of education and experience of five years or more related to the duties of this position. Demonstrated high degree of professionalism, integrity, discretion, dependability and ability to work independently with minimal supervision. Exceptional written and verbal communication skills; strong command of grammar and English usage in professional business communications which includes accuracy in proofreading, composing correspondence, editing, and typing. Knowledge of office management principles and procedures. Exceptional skill in prioritizing workflow as well as managing resources and time. Acute attention to detail and accuracy in documents and in coordinating activities is required. Demonstrated ability to maintain strict confidentiality of privileged information and perform a wide range of duties that require tact, sensitivity, independent judgment, diplomacy, organizational skills, flexibility, and discretion. Excellent interpersonal skills and customer focus, with the ability to project a collaborative and professional demeanor with a wide range of constituencies in a diverse community. Exceptional project management skills, to include the ability to organize and lead multiple, simultaneous initiatives, and to proactively and strategically meet project needs until successful completion. Thorough knowledge of Microsoft Office and Outlook, database management, the Internet and other relevant software plus other operation of standard office equipment to effectively create documents, reports, and presentations. Ability to use good judgement and individual discretion in responding to inquiries from constituents. Self-motivated and committed to continuous improvement. Must meet the general requirements for employment with Baptist Children's Homes of N.C., Inc. ESSENTIAL DUTIES AND RESPONSIBILITIES: Administrative Duties: Serves as primary point of administrative contact and liaison with a wide range of individuals and constituencies in a dynamic and diverse community while maintaining strict confidentiality of privileged information. Assesses and makes suggestions on policies, procedures, and systems to enhance productive and efficient office operations. Manages the calendar of the Vice President to ensure that identified priorities are addressed in a timely fashion and usage of time is optimized. Comprehensive communications support (both verbal and written): using thorough research and analysis, as requested; prepares non-routine letters and/or reports which may be highly sensitive and confidential in nature. Responsible for managing confidential correspondence to include: responding to routine correspondence, providing resource material and/or drafts, reading, prioritizing, and referring incoming and outgoing mail. Greets visitors, responds to questions, provides information or refers visitors and phone calls to appropriate individuals. Develops, implements, and coordinates a systematic approach to managing projects while establishing realistic timetables to keep projects on schedule. Monitors progress and completion of assignments to ensure deadlines are met, documents are properly prepared, and impacted staff members are advised Files/scans documents and correspondences. Completes requisitions for payment for goods and services received. Answers phone and takes messages for Vice President and other staff as needed. Enhances public relations (i.e. warmly greeting and directing visitors at the Family Resource Center). Updates information in Outlook calendar for the Vice President. Prepares letters, faxes and emails as needed. (duplicate) Represents Baptist Children's Homes of NC, Inc. in a professional, positive manner when working with internal staff or outside contacts. Respects the cultural and socioeconomic diversity of staff members and children in care and strives to create a positive relationship within BCH.. Participates in the agency's Performance Quality Improvement (PQI) program as needed. Performs other duties as assigned for the Vice President and the President/CEO. Types correspondences necessary to maintain estate files through to completion. Keeps records (physical and computer files) of all information pertaining to properties, investments, estates, retirement and maintenance. Land/Real Estate, Investments, Estates/Trusts, Retirement and Maintenance: Keeps records of property deeds, titles and rental properties. Requisitions payment of property taxes. Prepares leases for signatures. Assists in insurance renewals, claims and payments. Receives estate beneficiary notices and follows up with obtaining information from clerks of court, attorneys and executors. Reviews wills, financial information and other documents in estate files. EQUIPMENT: Ability to operate standard office machines such as copier, computer, fax, calculator, etc. Ability to work within Outlook, Excel, Word, and Teams software programs. LANGUAGE SKILLS: Ability to read, analyze and interpret general information. Ability to effectively communicate with others, including managers, clients, customers, and the general public. CONTACT WITH OTHERS: Regular contact with colleagues in all departments, as well as with outside individuals and groups; should represent Baptist Children's Homes of NC, Inc. in a positive manner. Contacts outside of the agency where proper handling of situations is of utmost importance as the agency's image could be affected. MATHEMATICAL SKILLS: Excellent mathematical skills and the ability to use accounting software and 10-key calculator to calculate figures in order to assist with payroll and budgets. MENTAL / VISUAL / AUDITORY DEMAND: Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form and ability to draw conclusions. Specific vision abilities required by this job include close vision, and ability to adjust focus. Must be able to talk and hear both in person and on the telephone. CONFIDENTIAL DATA: Complies with agency policies and procedures concerning confidentiality, including payroll, budgeting and HIPAA regulations involving all aspects of client information, which include day to day care of the children, case records, family information, medical information, psychological services, etc. which if disclosed, would have adverse internal and/or external effect, and could result in termination of employment. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit and stand, use hands and fingers, walk, reach with hands and arms, and occasionally lift 15 pounds. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job; usual office working conditions.

This is a high-caliber Executive Assistant role for a professional operating at the top of their field. The Executive Assistant to the President will serve as a trusted extension of the President, responsible for executive enablement, time optimization, decision support, and high-impact execution across travel, scheduling, hospitality, office experience, and client engagement. This role is designed to replace a significant portion of the time and energy the President currently spends on logistics, coordination, planning, and execution - while maintaining quality at a minimum and ideally enhancing the President's vision, output, and impact. The Executive Assistant will have exceptional exposure to the President, clients, prospects, partners, vendors, and internal leaders. As a result, this role requires absolute trust, discretion, sound judgment, and the ability to operate independently without constant direction. This is not a reactive or task-based role. Success requires anticipation, ownership, decisiveness, and the confidence to act on behalf of the President. Key Responsibilities:Executive Enablement & Time Optimization Own and manage the President's calendar with precision and strategic intent. Proactively prioritize meetings and commitments based on business impact. Serve as the primary gatekeeper for the President's time. Anticipate needs, identify conflicts, and resolve scheduling challenges independently. Prepare the President for meetings, travel, and key interactions. Execute high-priority administrative and operational tasks without requiring oversight. Travel, Logistics & Executive Operations Design, book, and manage complex domestic travel itineraries aligned with business priorities. Anticipate travel disruptions and proactively build contingency plans. Travel with, or ahead of, colleagues when necessary to ensure flawless setup and execution. Manage travel arrangements for other employees attending client or company events. Maintain vendor relationships and manage the supplier's performance for travel, transportation, lodging, and logistics. Client, Prospect & Partner Hospitality Curate exceptional in-person experiences for clients, prospects, referral partners, and executives tailored to the audience. Proactively identify opportunities to engage clients and partners in cities where the team is traveling. Plan and execute hospitality experiences ranging from intimate 1:1 meetings to large-scale events. Select venues, restaurants, and experiences that align with brand standards and audience preferences. Purchase and manage thoughtful, on-brand client and prospect gifts. Communicate directly with clients, prospects, and partners on behalf of the President when appropriate. This includes communication with meeting or event attendees to coordinate visits and identify the overall most appropriate timing for each meeting. Events & Experiences Plan and execute company-sponsored events, including: Client hospitality events Product launches Internal gatherings Leadership and partner meetings Oversee event logistics, timelines, vendors, and on-site execution. Ensure events reflect the company's standards for professionalism, warmth, and excellence. Office Experience & Workplace Operations Own the Chapel Hill office environment and visitor experience, ensuring visitors have a pleasant experience at the office and during their stay in the Chapel Hill area. Ensure the office is welcoming, polished, and conducive to collaboration. Maintain strong relationships with building staff and facilities vendors. Coordinate food, beverages, and setup for day-to-day offerings, on-site meetings, and special events. Enforce security and visitor protocols (e.g., visitor logs) while maintaining a hospitable atmosphere. Vendor Management & Administrative Oversight Manage relationships and performance for relevant vendors and suppliers. Coordinate with corporate attorneys and CPAs to ensure compliance and timely filings (e.g., tax filings, Secretary of State filings, audits). Pay vendor bills and approve expense reports within established authority. Maintain confidentiality and discretion across all executive and business matters. Exposure, Trust & Autonomy This role operates with significant visibility and authority. The Executive Assistant will: Interact directly with senior clients, prospects, partners, and vendors. Represent the President and the company in high-stakes settings. Be trusted to make decisions independently within defined parameters. Have access to sensitive business, financial, and personnel information. As a result, integrity, discretion, judgment, and reliability are non-negotiable. About the Company: This is a multi-generational, family-owned business operating in the software industry. While the company has grown and evolved significantly over time, it remains deeply grounded in the values, relationships, and long-term perspective that come with family ownership. The organization blends high professional standards with a strong sense of care, pride, and personal responsibility. Decisions are made thoughtfully, relationships matter, and reputation is taken seriously, both internally and externally. As a family-owned business, we value: Long-term thinking over short-term wins Loyalty, accountability, and discretion Respect across generations, roles, and perspectives A warm, welcoming, and relationship-driven environment High standards paired with genuine care for people This environment is well-suited for someone who appreciates stability, trust, and influence, and who takes pride in supporting leadership in a way that is both professional and deeply human.Cultural FitThis role is best suited for an Executive Assistant who: Is comfortable working closely with senior leadership in a family-owned business Understands the nuance, discretion, and diplomacy required in multi-generational environments Can adapt their communication style to different audiences and generations Values relationships, loyalty, and long-term impact Is confident, steady, and grounded, not transactional or purely task-driven Required Experience and Qualifications: Minimum 2+ years of experience supporting a senior executive (President, CEO, Founder, or equivalent). Demonstrated ability to operate independently with minimal direction. Excellent analytical and problem-solving skills. Exceptional organizational, prioritization, and time-management skills. Strong attention to detail. Strong executive presence and professional judgment. Excellent written and verbal communication skills. Proven experience managing complex travel, scheduling, and logistics. Comfort acting as a gatekeeper and decision-maker on behalf of an executive. High level of discretion with confidential information. Proficiency with Microsoft Office Suite and related productivity tools. Valid driver's license. Preferred (but not required) Experience in hospitality, events, executive operations, or client-facing roles. Experience supporting a fast-paced, growth-oriented organization. Certified Administrative Professional (CAP) or Certified Executive Assistant (CEA). Fluency in Spanish or French. Physical Requirements Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 45 pounds at times. Must be able to stand for extended periods of time. Working Style & Expectations: Primarily onsite role in Chapel Hill, NC (not a temporary requirement). Flexibility to support early mornings, evenings, and occasional weekends during events or travel. Willingness to adapt to fluctuating workloads tied to business cycles. Comfort managing periods of high intensity with professionalism and composure. Measures of Success: The President's time is optimized, protected, and focused on the highest-value priorities. Travel, meetings, and events run smoothly with minimal disruption. Clients, partners, and visitors consistently experience a high standard of hospitality. The office environment reflects professionalism, warmth, and attention to detail. The Executive Assistant reduces the President's operational burden while enhancing overall impact. Compensation, Relocation & Other Benefits: The anticipated starting salary range for this role is $90,000 - $115,000 annually, depending on experience, skill set, and demonstrated ability to operate at a high level of independence and impact. Compensation will be aligned with the scope, seniority, and trust required for this role. A relocation package will be offered for the successful candidate if they are not currently residing within 50 miles of the Chapel Hill, NC area. Additional Benefits Generous paid time off Paid holidays 401(k) with company match Medical, Life, and Disability Insurance Home Office Reimbursement EEO Statement: Company is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, military status, or national origin, or any other characteristic protected under applicable federal, state, or local law. This is provided to outline what is expected of the employee in this role during their employment, and is not to be construed as an employment contract or guarantee of continued employment. This job description is not intended to be all-inclusive of the responsibilities, duties, and activities of the position; it is subject to change. Powered by JazzHR 2IChnwI2RA

The University Program Specialist - Center Administrator provides operational support, budget tracking and resolution, and contract administration; general operation services; facilities, property, safety, or space management; and human resources services as needed by the Chief Scientist and/or PIs to support related projects in the Center. The role of this position is defined and impacted by the mutual working relationship established with the Chief Scientist. The position serves as the principal operation support for the center. The University Program Specialist - Center Administrator will have day-to-day management authority over the Center related activities for grants, budget, and project management. The University Program Specialist - Center Administrator will interact with faculty, staff, managers of other units within the Center, representatives of federal and other state agencies/universities, clients, service recipients, funding agencies, and the public. The University Program Specialist - Center Administrator is expected to demonstrate high degree of autonomy and independent judgement in performing the position duties. Work Schedule Monday - Friday, 8:30 am - 5:00 pm

Classification Title Administrative Support Specialist FLSA Non-Exempt Position Class 10422 Join the Ramily! Winston-Salem State University (WSSU) is a distinguished institution that combines academic excellence, community engagement, and a commitment to fostering student success. We are proud to be North Carolina's only university to earn the distinguished designation of Opportunity College by the Carnegie Classifications of Higher Education and the American Council on Education (ACE). WSSU is dedicated to preparing students for leadership roles through rigorous programs in health sciences, business, education, and the humanities. Known for its supportive, inclusive environment, the university fosters a close-knit, diverse community that nurtures both personal and academic growth. Situated in Winston-Salem, North Carolina-known as the city of Arts and innovation, WSSU provides students with opportunities to engage in a dynamic mix of professional, social, and cultural experiences. Winston-Salem is home to thriving arts, healthcare, and technology sectors, offering both students and faculty unique collaboration opportunities and professional development pathways. With its beautiful campus, strong sense of community, and dedication to fostering personal and professional growth, Winston-Salem State University is an ideal place to teach, work, and learn. Are you an administrative professional with a background in Higher Ed or health services? The Student Wellness Center at Winston-Salem State University (WSSU) is seeking a dedicated and organized Administrative Support Specialist to join their team! As the first point of contact for Student Health Services, Counseling Services, and the Pharmacy, the Administrative Support Specialist plays a vital part in fostering a safe, healthy, and supportive campus environment! The Administrative Support Specialist supports the efficient and effective delivery of health services to a population of approximately 5,000 students. Responsibilities of the Administrative Support Specialist include: * Providing excellent customer service as the face and first point of contact at the front desk of the Student Wellness Center: * Greet walk-ins and answer the phone, directing inquiries to the appropriate personnel when necessary * Answer frequently asked questions, and explain and interpret Health Services information for students, vendors, and visitors * Maintain accuracy and confidentiality of medical documents * Coordinating front-office operations: * Perform patient intake and check-in, and schedule appointments * Document and review health insurance coverage during each patient visit and perform patient and insurance follow-up * Prepare and file medical correspondence and reports * Monitor and document student health history and immunization records on a daily basis * Perform data entry of medical information into Banner, LabCorp, North Carolina Immunization Registry, and EMR Medicat * Accept payments from students and process payments in the system, verify student account and insurance information, and route billing related inquiries to appropriate offices * Provide timely and accurate written and verbal communication: * Respond to requests for medical information by patients, and internal and external entities in compliance with University, HIPAA, FERPA, and AAAHC policies and protocols * Draft emails, memos, reports, and other documents for the Student Wellness Center as assigned * Proofread medical documents and reports for correct formatting Primary Function of Organizational Unit Winston Salem State's integrated Wellness Center provides services to the student community and consultation to the wider campus community. The Wellness Center is made up of Student Health Services, Counseling Services, and the Pharmacy. The Center is a member of the Student Affairs Division of the university. Responsibilities in our acute care clinic include attending to the health care needs of our students to include assessment, diagnostic care, prescribing medication and treatment as needed. Educating students is also an essential part of our services. Position Information Position Number 155001 Competency Level Working Position Title Administrative Support Specialist Building and Room No. AH Ray Building, Room 244 Work Hours: From [time] to [time] on [days] of [week] 8-5 Hours per week 40 Months per year 12 Appointment Type Permanent Full-Time If Time Limited. No Appointment Length. 12 DHR Assigned Fields FTE 1 Requirements and Preferences Position required to work during periods of adverse weather or other emergencies Not Mandatory Position required to work On-Call/Emergency Callback No Minimum Experience/Education High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience. Preferred Years Experience, Skills, Training, Education * Prior experience in a medical or college health office setting, including familiarity with HIPAA, FERPA, and AAAHC guidelines * Familiarity with Ellucian Banner, North Carolina Immunization Registry (NCIR), LabCorp, and electronic medical record (EMR) systems * Excellent written and verbal communication skills, with the ability to interact professionally with students, staff, and external partners * Demonstrated ability to manage multiple priorities in a fast-paced environment * Strong organizational skills with attention to detail and confidentiality Required License or Certification Valid US Driver's License No Commercial Driver's License Required No Physical Required No List any other medical/drug tests required Posting Details Posting Details Posting Number SPA01019P Internal Posting Only No Time Limited Position No Appointment Length Salary State: $34,602.00- $58,870.00 Open Date 01/08/2026 Close Date 01/23/2026 Open Until Filled No Special Instructions Summary Please Note: A criminal background check will be conducted on candidate finalist prior to the offer of employment. If no applicants apply who meet the required competency and T&E requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations. Resumes will not be accepted in lieu of completing an electronic application. The application must be competed in full detail (including work history) for your qualifications to be considered. Failure to complete the application completely may result in you not being considered for the vacant position. Your application for the position will not be complete until you receive an online confirmation number at the end of the process of applying for a position. If you have general questions about the application process, you may contact Human Resources at ************. Individuals with disabilities requiring disability-related accommodation in the application and interview process, please call ************. Key Responsibilities and Related Competencies Key Responsibilities and Related Competencies Competency Coordination - Work Describe the specific job duties related to this competency Facilitate efficient and organized medical office support activities for unit. Ability to take directions from supervising Administrative staff. Team player coordinates medical record intake activities with medical staff. Coordinates the efficient flow of patients, visitors and the associated work created. Maintains internal and external work relations. Schedule patient appointments, fully document and review health insurance coverage during each patient visit, perform patient and insurance follow-up. Daily monitor and document student health history/ immunization compliance in appropriate software systems and maintain accurate follow-up files. Percentage Of Time 40 Competency Knowledge - Program Describe the specific job duties related to this competency Understands general operations of department and university. Provides answers to "frequently asked questions". Takes responsibility for professional development. Explain to and interpret Health Service information for students, vendors, visitors and staff redirecting inquiries to appropriate areas as needed. Model good customer service. Percentage Of Time 20 Competency Communication - Written Describe the specific job duties related to this competency Respond to requests for medical information by patients, internal or external entities in compliance with University, HIPAA, FERPA and AAAHC policies and protocols. Prepare and properly file medical correspondence and reports. Gathers medical information from office records to draft e-mails, memos, reports and other documents. Proofreads documents and reports for correct formatting. Maintains and safeguards accurate files of confidential and general medical documents stored on and off campus. Percentage Of Time 15 Competency Coordination - Operations Describe the specific job duties related to this competency Accept payments from students and/or process payments in the system as required. Billing-related duties are primarily administrative and include processing payments, verifying student account or insurance information, and routing billing-related inquiries to the appropriate office or third-party vendor. Any references to billing and collections outside of the Key Responsibilities section are intended to reflect front-line administrative support, not primary fiscal oversight. Percentage Of Time 5 Competency Office Technology Describe the specific job duties related to this competency Uses a variety of office (e.g. telephone, computer with standard software, fax, copier, scanners, etc.) to access, input, and store medical information and patient labs. Must possess knowledge of basic Microsoft Windows/Office; Electronic Medical Record (Medicat), Banner, LabCorp and NC Immunization Registry (NCIR) data entry. Percentage Of Time 20

The Forsyth County Sheriff's Office is currently seeking a creative and self-motivated administrative assistant with strong customer service and organization skills and a background in social media and communications. This position supports the Sheriff's Public Relations team and Community Outreach Unit. Work frequently includes involvement in both internal and external community events which are often outside of normal business hours. Distinguishing Features An employee in this classindependently performs a variety of tasks in support of the Public Relations Team and Community Outreach Unit. This position must be professional in both appearance and demeanor and utilize courtesy and tact in performing public contact and communication duties. They will be the a frequent point of contact for media, professional and civic organizations, special interest groups, government agencies, other law enforcement agencies and the public. Work is performed under general supervision and is evaluated through conferences, reports and the overall effectiveness of the program. Minimum Education and Experience Graduation from high school or GED and two years of office/clerical work. A higher education level may be considered as a substitution for all or part of the experience requirement. The preferred candidate will have excellent oral and written communication skills, public speaking competency, exceptional customer service skills with an ability to build community relations and superior organizational talents with consistent attention to detail. Essential Duties and Responsibilities Serves as unit liaison with clients regarding the administration of office processes and procedures. Sets priorities of calls and provides information and guidance to clients, other agencies, and the public. Coordinates the logistics associated with meetings, conferences, and workshops of limited scope and complexity; makes travel and accommodation arrangements. May make commitments on behalf of the unit within guidelines provided; contacts vendors to provide or secure information to resolve problems or obtain needed materials. Establishes, prepares, maintains, processes, and/or audits a variety of forms, records, and reports requiring significant knowledge of policies, procedures, and guidelines. Updates records and initiates paperwork for changes, gathers information, and organizes and distributes according to specific guidelines. Establishes and maintains a limited budget; balances and reconciles records with the appropriate authority; compiles or directs the preparation of budget reports; may initiate transfers between line items within specific guidelines. Maintains and accesses information systems to respond to requests; independently produces documents, reports, and publications within specific guidelines. Coordinates the process of ordering, distributing, and inventorying supplies and equipment. Utilizes computer to prepare a variety of documents with varying formats and deadlines, and/or varying levels of difficulty. Accesses automated systems to establish, retrieve, review, update, and revise a variety of office records; may input legal, medical, scientific, statistical, financial or other technical information requiring considerable knowledge of special terminology; provides technical assistance to staff in accessing systems. Selects and applies computer software packages to prepare a variety of office documents, records, reports, charts, and graphs; determines format and manipulates text from various sources. Maintains and controls office filing system(s) where components and guidelines may vary; locates, extracts, and summarizes information from files; initiates process of purging and updating files; may determine release of information according to established procedures and confidentiality guidelines. Prepares correspondence independently from general instructions or brief summaries; may independently compose and format documents or form letters, or correspondence involving procedures and technical subject matters. Screens mail, prioritizes pulls and attaches related documents, and routes appropriately. Screens, schedules and comments on social media content. Performs related work as required.

Compensation Range $19.90 - $25.50 Please note: This job opening may close earlier than the stated date, due to high candidate volume. If interested, we encourage you to apply as soon as possible. Who We Are: At the High Point Police Department, we are committed to protecting our city and building relationships with our community. Our team includes over 300 officers and professional staff who are passionate about serving others. As a proactive, data-driven agency, we take pride in being nationally recognized for excellence. Our department offers some of the finest in-house training in the country, along with numerous opportunities for growth, development, and career advancement. A rewarding career awaits you here. Join our team and play a vital role in keeping High Point a safe place to live, work, and visit. What We Offer: The High Point Police Department offers a competitive salary commensurate with education and experience. We also offer generous benefit package for full-time employees which include but are not limited to: * A guaranteed monthly pension upon retirement, vested after 5 years of service * 401K and 457B Retirement Plans * Paid Vacation and Sick Time * Paid Holidays * Tuition Reimbursement Plan * Competitive medical, dental, and vision plans effective day one What You'll Do: The Administrative Specialist for the High Point Police Department performs complex, responsible, skilled clerical, and routine administrative work associated with the structure and operations of the department. This position requires knowledge of the office and work unit policies and procedures and is tasked with the preparation of documents and reports. Tasks in this position are assigned or performed independently to meet schedules and/or deadlines as they occur. The Administrative Specialist should be organized, detail-oriented, and have excellent communication skills. Work in this position is under the general supervision of the Assistant Chief. Essential Tasks & Responsibilities: * Oversees and processes payment of department expenditures in accordance with established accounts payable policies and procedures. * Serves as benefits liaison. Assists employees with completion of Benefit-related forms, informs and advises managers and staff regarding city personnel, financial, insurance, and benefit policies and procedures, including changes. * Assembles statistical and accounting data for the division budget, monitors budget expenditures and balances, and proposes budget transfers for approval by the department head. * Assists with preparation of budget, records expenditures during the year, anticipates new needs, and makes notes for next budget, compiles, and types figures. * Greets, screens, and provides visitors with information or directs them to appropriate persons. * Answers incoming telephone, provides information, handles complaints, and/or routes to appropriate personnel or communicates messages. * Places calls to other divisions and departments, as well as State and Federal Government agencies and other cities. * Opens and distributes mail, composes independently or from brief instruction letters, types letters, general correspondence, and inter-office memos, including confidential reports. * Operates standard office equipment, including calculator, copier, FAX machine, personal computer, printer, and related software. * Assists in training employees on office equipment and specific tasks. * Orders and maintains inventory of office supplies, prepares requisitions, orders supplies and materials, processes payment for expenditures, and performs office-related errands. * Schedule office equipment maintenance and repairs when needed. * Oversees the maintenance of office files, including sorting, indexing, and filing materials alphabetically, numerically, and by projects, subjects, personnel, forms, literature, etc. * Processes department purchases in accordance with established purchasing policies and procedures, generates requisitions, purchase orders, vouchers, and reports using various specialized formats and forms, and reconciles procurement card statements. * Prepares personnel action forms for increases, transfers, terminations, and other forms, including changes of address and telephone, coordinates, prepares, and processes paperwork for personnel vacancies and related hiring correspondence, and maintains department personnel records. * Edits data into databases, spreadsheets, or word processing software as needed. * Types and edits a variety of complex documents, technical reports, spreadsheets, and correspondence. * Research, compile, and analyze reports and projects for presentation. * Serves as Notary Public as needed. * Schedules appointments for department personnel upon request and notifies attendees. * Represents the department at various meetings related to personnel, budget, safety and health, insurance, and benefits. * Assists with special projects as needed. * Performs other clerical and administrative tasks as assigned, assists management and staff as needed. Qualifications: * Formal Education * High School Diploma or GED equivalent with five (5) years of progressive office administration experience. * Must have a valid, appropriate driver's license issued by the State of North Carolina * Must be able to demonstrate excellent communication skills, typing skills of 50 wpm, considerable experience in Microsoft Office, and the ability to learn new software rapidly. * Must have considerable experience in a responsible clerical position. * Possession of a NC Notary Public certification is desired or the ability to obtain. * Knowledge of Workday software is a plus. * Must be able to work with all types of people, have a friendly telephone personality, and provide exceptional customer service. * Must have accuracy in data entry, good grammar, and good communication skills, including telephone, written letters, and email communications. * Must have thorough knowledge of general office practices, procedures, equipment, business English, spelling, arithmetic, and office computer hardware/software uses. * Must have the ability to learn new computer programs. * Must have the ability to interpret and apply policies, regulations, and procedures. * Must have the ability to operate standard office equipment and establish and maintain effective working relationships with associates and the public Physical Requirements Sedentary Work: Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met. * Reaching, Handling, and Fingering: (Reaching - Extending the hand(s) and arm(s) in any direction, but normally to the front or side). (Handling - Seizing, holding, grasping, turning, or otherwise working with hand or hands (fingering not involved). (Fingering - Picking, pinching, or otherwise working with fingers primarily (rather than the whole hand or arm as in handling). Employee must reach to answer the telephone, file, work with the computer terminal, etc. Handles various forms, documents, files, pencils, pens, etc., requiring the use of hands and fingers. * Talking and/or Hearing: (Talking - Expressing or exchanging ideas by means of spoken word). (Hearing - Perceiving the nature of sounds by ear). * This is a clerical support position that requires contact with other City personnel and the public, so it is necessary for the employee to be able to communicate with people in person, by telephone, and by two-way radio. * Seeing: The ability to perceive the nature of objects by the eye. Recommended guidelines for vision are: 1. Acuity, far - Clarity of vision at 20 feet or more. Both eyes 20/25 - R - 20/30 - L 20/30 corrected 2. Acuity, near - Clarity of vision at 20 inches or less. Both eyes 20/25 3. Depth Perception - Three-dimensional vision. Ability to judge distance and space relationships to see objects where and as they actually are. Depth Perception - 4 4. Field of Vision - Area that can be seen up and down or to the right or left while eyes are fixed on a given point. 5. Accommodation - Adjustment of the lens of the eye to bring an object into sharp focus. This item is especially important when doing near-point work at varying distances from the eye. All five aspects are judged to be important in carrying out the essential functions of this job. Mental Activity/Requirements 1) Minimum Reasoning ability associated with this classification: Ability to apply principles of logical thinking to work tasks and practical situations and requests made by supervisors, other employees, or members of the public; to comprehend and respond to a variety of situations in an expedient manner. Must work independently so good judgment is essential. 2) Minimum Math ability usually associated with this classification: Using Arithmetic: Ability to use arithmetic when working with payroll records, reports, worksheets, work orders, etc., and when documenting telephone numbers and locations and/or addresses, etc. 3) Minimum Language ability usually associated with this classification: Read: Ability to read policies, instructions, directions, report information, calendars, recording forms, file documentation, requisitions, vouchers, correspondence, and various other documents relating to the job. Write: Ability to write memos and figures, take messages, and make various reports. Speak: Ability to be conversant in voice and diction so as to participate in discussions with supervisor, other employees, and the general public in person, by telephone, and two-way radio. Environmental Conditions The worker is subject to Inside and Outside Environmental Conditions: Protection from weather conditions, but not necessarily from temperature changes; however, the employee does run errands and must be outside in the various weather conditions. There are no environmental hazards indicated for this position. Machinery/Tools/Work Aids/Other Equipment Computer, copier/scanner, calculator, FAX machine, personnel forms, employee benefits, Personnel Resolution, policies, City directory, Safety Manual, two-way radio, staple gun, scissors, pen, pencils, ordinances, paper clips, telephone, telephone directory and other work aids related to the job The work location of this job will be 1730 Westchester Dr High Point, North Carolina. Our Commitments The City of High Point is dedicated to fostering a work environment that values individuals from all backgrounds and seeks to attract and retain the most qualified partners in service to the citizens of High Point. As an at-will employer, the City allows employees to terminate their employment, or be terminated at any time, with or without cause, as long as it is not prohibited by law. The City of High Point is committed to classifying and compensating its employees fairly for the work they do, weighing both the internal capabilities and the external market. While the is not intended to and does not create a contract of employment, we are excited to use this "living document" as a guide for managing performance and positions to ensure job descriptions are reflective of the current work required by the incumbent or expected by any candidate to whom an offer of employment is extended. The City of High Point is committed to providing a safe, comfortable working environment for all employees. To that end, we are proud to comply with all Occupational Safety and Health Administration (OSHA) requirements, as well as make reasonable accommodations to candidates and employees as we are able in accordance with the Americans with Disabilities Act (ADA). Candidates selected for employment must undergo (a.) a drug screening, in accordance with the City's drug and alcohol policy and (b.) a background screening to determine whether there is any current, pending, or previous charge, conviction or other infraction deemed incompatible with service in the capacity for which the candidate is being hired. In lieu of or in addition to background screening, candidates selected for employment in a position that requires working with children in any capacity must be fingerprinted and undergo a criminal history record check conducted by the North Carolina State Bureau of Investigation. Certain positions are considered so critical to the health and safety of others that a candidate cannot be placed in any such position without passing a pre-placement physical exam. The City offers employment to successful candidates conditioned upon the City's receipt of satisfactory results from all required screenings, checks, and exams, as applicable.

GENERAL DEFINITION OF WORK Under the supervision of the Principal, the Administrative Support Specialist I performs general record keeping and other clerical duties. ESSENTIAL FUNCTIONS Receive, receipt, account for, and deposit funds Maintain cash receipts and disbursement record sheets Type letters, memos, reports, bulletins, schedules, student files and records Answer telephone, process mail, meet the public and provide information Operate standard office machines Post a variety of information from standardized sources to various types of control records Maintain student registers Maintain various school, student, teacher, and program files Prepare and maintain payroll and personnel records Administer minor first aid in the absence of the School Nurse Perform general clerical and routine technical work requiring a qualified typist Prepare, maintain, and record (both electronic and physical) accurate attendance and discipline data Prepare and maintain fiscal and related records Perform other duties as assigned KNOWLEDGE, SKILLS, AND ABILITIES General knowledge of bookkeeping terminology, methods and procedures General knowledge of standard office practices, procedures and equipment General knowledge of business English, spelling and arithmetic General knowledge of school system routines General knowledge of basic first aid practices Ability to develop and follow detailed work procedures Ability to type accurately and at a reasonable rate of speed Ability to meet the public effectively Ability to establish and maintain effective working relationships with others EDUCATION AND EXPERIENCE Any combination of education and experience equivalent to graduation from high school, supplemented by courses in business, typing and bookkeeping and some experience in clerical and/or accounting work

This is a high-caliber Executive Assistant role for a professional operating at the top of their field. The Executive Assistant to the President will serve as a trusted extension of the President, responsible for executive enablement, time optimization, decision support, and high-impact execution across travel, scheduling, hospitality, office experience, and client engagement. This role is designed to replace a significant portion of the time and energy the President currently spends on logistics, coordination, planning, and execution - while maintaining quality at a minimum and ideally enhancing the President's vision, output, and impact. The Executive Assistant will have exceptional exposure to the President, clients, prospects, partners, vendors, and internal leaders. As a result, this role requires absolute trust, discretion, sound judgment, and the ability to operate independently without constant direction. This is not a reactive or task-based role. Success requires anticipation, ownership, decisiveness, and the confidence to act on behalf of the President. Key Responsibilities:Executive Enablement & Time Optimization Own and manage the President's calendar with precision and strategic intent. Proactively prioritize meetings and commitments based on business impact. Serve as the primary gatekeeper for the President's time. Anticipate needs, identify conflicts, and resolve scheduling challenges independently. Prepare the President for meetings, travel, and key interactions. Execute high-priority administrative and operational tasks without requiring oversight. Travel, Logistics & Executive Operations Design, book, and manage complex domestic travel itineraries aligned with business priorities. Anticipate travel disruptions and proactively build contingency plans. Travel with, or ahead of, colleagues when necessary to ensure flawless setup and execution. Manage travel arrangements for other employees attending client or company events. Maintain vendor relationships and manage the supplier's performance for travel, transportation, lodging, and logistics. Client, Prospect & Partner Hospitality Curate exceptional in-person experiences for clients, prospects, referral partners, and executives tailored to the audience. Proactively identify opportunities to engage clients and partners in cities where the team is traveling. Plan and execute hospitality experiences ranging from intimate 1:1 meetings to large-scale events. Select venues, restaurants, and experiences that align with brand standards and audience preferences. Purchase and manage thoughtful, on-brand client and prospect gifts. Communicate directly with clients, prospects, and partners on behalf of the President when appropriate. This includes communication with meeting or event attendees to coordinate visits and identify the overall most appropriate timing for each meeting. Events & Experiences Plan and execute company-sponsored events, including: Client hospitality events Product launches Internal gatherings Leadership and partner meetings Oversee event logistics, timelines, vendors, and on-site execution. Ensure events reflect the company's standards for professionalism, warmth, and excellence. Office Experience & Workplace Operations Own the Chapel Hill office environment and visitor experience, ensuring visitors have a pleasant experience at the office and during their stay in the Chapel Hill area. Ensure the office is welcoming, polished, and conducive to collaboration. Maintain strong relationships with building staff and facilities vendors. Coordinate food, beverages, and setup for day-to-day offerings, on-site meetings, and special events. Enforce security and visitor protocols (e.g., visitor logs) while maintaining a hospitable atmosphere. Vendor Management & Administrative Oversight Manage relationships and performance for relevant vendors and suppliers. Coordinate with corporate attorneys and CPAs to ensure compliance and timely filings (e.g., tax filings, Secretary of State filings, audits). Pay vendor bills and approve expense reports within established authority. Maintain confidentiality and discretion across all executive and business matters. Exposure, Trust & Autonomy This role operates with significant visibility and authority. The Executive Assistant will: Interact directly with senior clients, prospects, partners, and vendors. Represent the President and the company in high-stakes settings. Be trusted to make decisions independently within defined parameters. Have access to sensitive business, financial, and personnel information. As a result, integrity, discretion, judgment, and reliability are non-negotiable. About the Company: This is a multi-generational, family-owned business operating in the software industry. While the company has grown and evolved significantly over time, it remains deeply grounded in the values, relationships, and long-term perspective that come with family ownership. The organization blends high professional standards with a strong sense of care, pride, and personal responsibility. Decisions are made thoughtfully, relationships matter, and reputation is taken seriously, both internally and externally. As a family-owned business, we value: Long-term thinking over short-term wins Loyalty, accountability, and discretion Respect across generations, roles, and perspectives A warm, welcoming, and relationship-driven environment High standards paired with genuine care for people This environment is well-suited for someone who appreciates stability, trust, and influence, and who takes pride in supporting leadership in a way that is both professional and deeply human.Cultural FitThis role is best suited for an Executive Assistant who: Is comfortable working closely with senior leadership in a family-owned business Understands the nuance, discretion, and diplomacy required in multi-generational environments Can adapt their communication style to different audiences and generations Values relationships, loyalty, and long-term impact Is confident, steady, and grounded, not transactional or purely task-driven Required Experience and Qualifications: Minimum 2+ years of experience supporting a senior executive (President, CEO, Founder, or equivalent). Demonstrated ability to operate independently with minimal direction. Excellent analytical and problem-solving skills. Exceptional organizational, prioritization, and time-management skills. Strong attention to detail. Strong executive presence and professional judgment. Excellent written and verbal communication skills. Proven experience managing complex travel, scheduling, and logistics. Comfort acting as a gatekeeper and decision-maker on behalf of an executive. High level of discretion with confidential information. Proficiency with Microsoft Office Suite and related productivity tools. Valid driver's license. Preferred (but not required) Experience in hospitality, events, executive operations, or client-facing roles. Experience supporting a fast-paced, growth-oriented organization. Certified Administrative Professional (CAP) or Certified Executive Assistant (CEA). Fluency in Spanish or French. Physical Requirements Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 45 pounds at times. Must be able to stand for extended periods of time. Working Style & Expectations: Primarily onsite role in Chapel Hill, NC (not a temporary requirement). Flexibility to support early mornings, evenings, and occasional weekends during events or travel. Willingness to adapt to fluctuating workloads tied to business cycles. Comfort managing periods of high intensity with professionalism and composure. Measures of Success: The President's time is optimized, protected, and focused on the highest-value priorities. Travel, meetings, and events run smoothly with minimal disruption. Clients, partners, and visitors consistently experience a high standard of hospitality. The office environment reflects professionalism, warmth, and attention to detail. The Executive Assistant reduces the President's operational burden while enhancing overall impact. Compensation, Relocation & Other Benefits: The anticipated starting salary range for this role is $90,000 - $115,000 annually, depending on experience, skill set, and demonstrated ability to operate at a high level of independence and impact. Compensation will be aligned with the scope, seniority, and trust required for this role. A relocation package will be offered for the successful candidate if they are not currently residing within 50 miles of the Chapel Hill, NC area. Additional Benefits Generous paid time off Paid holidays 401(k) with company match Medical, Life, and Disability Insurance Home Office Reimbursement EEO Statement: Company is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, military status, or national origin, or any other characteristic protected under applicable federal, state, or local law. This is provided to outline what is expected of the employee in this role during their employment, and is not to be construed as an employment contract or guarantee of continued employment. This job description is not intended to be all-inclusive of the responsibilities, duties, and activities of the position; it is subject to change.

Job DescriptionThe Senior Executive Assistant provides direct executive-level support to the President & Chief Executive Officer (CEO), serving as a trusted partner in advancing the organizations mission and carrying out operations. This role requires discretion, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. The Senior Executive Assistant manages the President & CEOs calendar, communications, and strategic priorities, while also supporting board governance and executive operations. This position interacts daily with senior leadership including our Chief Revenue Officer, board members, donors, and community partners, requiring exceptional organizational, communication, and relationship management skills. The ideal candidate has prior experience supporting executives and boards, thrives under pressure, and consistently delivers with excellence. Key Responsibilities Executive Support Manage President & CEOs calendar, appointments, travel arrangements, and meeting logistics. Prioritize and triage communications (email, calls, correspondence), drafting responses when appropriate. Prepare agendas, briefing documents, presentations, and follow-up notes for meetings. Track deadlines, approvals, and deliverables to ensure timely follow-through. Maintain confidential files, records, and sensitive documentation. Board & Leadership Support Provide administrative support to the Board of Directors and board committees, including agenda preparation, scheduling, materials, and minutes. Coordinate board retreats, leadership meetings, and executive events. Serve as liaison between the President & CEO and internal/external staff, ensuring timely communication and follow-up. Operations & Special Projects Support cross-departmental initiatives, compliance reporting, and special projects as assigned. Assist in the execution of key organizational events such as Annual Meetings, fundraising events, leadership gatherings, and community partnerships. Conduct research, manage special assignments, and prepare reports with discretion & accuracy. Updating information in CRM and pulling relevant data reports, upon request. Relationship Management Represent the President & CEOs office in interactions with donors, staff, and community partners. Maintain professionalism and confidentiality at all times. Build strong working relationships across departments to support organizational priorities. Fill in for CEO at various community meetings/events. Problem Solving & Initiative Anticipate needs of the President & CEO and proactively address challenges. Identify process improvement strategies to streamline executive operations. Exercise strong judgment in decision-making, balancing priorities and deadlines. Qualifications Education: Bachelors degree preferred; Associate's degree with relevant experience considered. Experience: Minimum of 3 years providing high-level executive support to senior leadership. Proven experience managing complex schedules and executive communications. Technical Proficiency: Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Knowledge of CRM database and reporting. Proficiency in virtual collaboration tools and board management platforms. Other Key Competencies: Exceptional organizational skills with keen attention to detail. Strong written and verbal communication abilities. Ability to manage multiple deadlines and priorities under pressure. High integrity with proven ability to handle confidential information. Compensation and Benefits This is an in-office role. Starting hourly wage is $22/hour with a 30 hour/week schedule. This non-exempt role is not eligible for benefits although this can be considered after 90 days. Travel Demands Must have reliable transportation and the ability to travel to meetings, work sites, and community-based events.

To effectively assist the Department Chair towards continuous program(s) development by ensuring excellence in streamlined academic processes and efficiency in overall quality, accuracy and timeliness that foster student and Department long-term success. Primary Function of Organizational Unit The Department of Marketing and Supply Chain Management is one of the five academic departments in the Willie A. Deese College of Business and Economics at North Carolina A&T State University (NCA&TSU). Located in Greensboro, North Carolina, NCA&TSU is a public, doctoral/research, 1890 land-grant university committed to exemplary teaching and learning, scholarly and creative research, and effective disciplinary and community engagement and public service. The Marketing and Supply Chain Management Department offers undergraduate Bachelor of Science degrees in Marketing and Supply Chain Management, as well as minors in each program. The mission of the department is to develop and graduate agile, culturally competent, and diverse leaders who increase the competitiveness of their organizations and meet the challenges of the future. The Department accomplishes our mission through innovative, evidence-based instruction and relevant practical scholarship, and professional and community engagement in a diverse and inclusive environment. Work Hours 8:00 AM - 5:00 PM on M-F Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies. On-site (Employees are primarily in the office and/or have a critical job requirement that requires dedicated office space on-site) Key Responsibilities and Related Competencies Required Competency Program Knowledge Duties Applies substantive knowledge of the Department of Marketing and Supply Chain Management policies and procedures that effect operations. Applies program knowledge to record keeping, file management, departmental budgets and requisitioning, class scheduling, student registration, travel coordination and expensing, and faculty on-boarding. Applies knowledge of program content and services in the analysis of information and decision-making. Demonstrates an in-depth knowledge of the Marketing and Supply Chain Management Programs. Communicates orally and in writing requirements for Majors, Minors and Certifications in the Undergraduate and Graduate programs. Demonstrates knowledge of the requirements for Majors, Minors and Certifications in the undergraduate and graduate programs. Knowledgeable of the University, the Deese College of Business and Economics and the Department Mission, Vision, and Core values. Demonstrate knowledge of the the department's required courses, services, policies, procedures, laws, rules, regulations, functions, structure, resources, and plans as they relate to student success and applies this knowledge while delivering administrative support task. Develop and implement new office procedures and practices as needed. Interacts with the departmental faculty, corporate partners, projects, and students. Explains and interprets program information to parents, students, external and internal stakeholders and staff. Required Competency Information/Records Administration Duties This position will assist with the administrative, academic and grant/research efforts of the Department. These duties/responsibilities will include completion of content-specific academic reports, implementation of faculty hiring/salary processes and paperwork; as applicable, grant application/proposal preparation and submittal, grant/project progress and annual reports, information/data gathering and compilation, etc., as it regards to departmental research, and will provide such support to the department's faculty as needed/required. This position has responsibility for developing and maintaining general and content-specific academic/student and research files and, with the Chairperson, managing security and access of said files. The employee will have familiarity with and exhibit application of the University/state rules and regulations governing the privacy and confidentiality of these departmental records/files. Also, the employee will demonstrate knowledge of the Department of Marketing and Supply Chain Management (i.e., curriculum offerings, organizational operation, business processes, etc.) and as requested/required, will work closely with the Chairperson and faculty to develop initiatives/protocols that will enhance student recruitment/enrollment efforts, student success, matriculation and scholarship, etc. Other duties will consist of assisting with student registration, room/class assignments, completing chairperson/faculty travel arrangements/paperwork, maintaining equipment/property inventory and records, etc., and have ability to utilize specific University systems/platforms to accomplish associated tasks/responsibilities. Required Competency Communication - Verbal/Written Duties As the primary front-line personnel for the academic unit, effectively communicate and consistently represent the department's public relations mandate is key. Provide timely customer service to students, faculty, staff campus administrators and visitors; answering the telephone and relaying messages accurately and appropriately; scheduling appointments and meetings between the chairperson and other parties, including, faculty, students, and departmental visitors. In addition, at the direction and discretion of the chairperson, this position will assist with communicating the needs and issues of the department to proper channels and offices on campus. * Applies knowledge of programs, policies, and procedures to interpret and communicate information to meet the specific needs of staff and clients. * Demonstrates the ability to work with confidential and sensitive information. * Prepares (type, proof read, format, create, and document) course materials submitted by faculty and other documents as requested in compliance with university policies and governing bodies. * Reviews sensitive materials and edits content constructively. * Assists in preparing handbooks and reports as requested. * Maintains electronic and paper files of all documents related to course implementation in an orderly manner including exams, minutes, and handouts. * Compiles summary data associated with program implementation and develop databases to track outcomes. * Supports the teaching and service activities of faculty as requested. * Prepares minutes of committees and archive as requested. * Serves as office/telephone receptionist which includes providing courteous and satisfactory customer service. * Refers requests for information about the department to appropriate offices or individuals. * Provides support to other administrative support associates on selected projects/assignments. * Provides information to students, faculty, and university colleagues as needed. Required Competency Coordination of Work Flow Duties As primary frontline support for the Marketing and Supply Chain Management department, the position has a key responsibility for managing the main office, and the employee must demonstrate an in-depth knowledge of the Department, its programs, processes and organizational operation. In this role, and in conjunction with the Chairperson, the position assists in prioritizing his/her daily work assignments, information requests, etc.; assists with defining/refining and implementing the goals/objectives of the Department, as requested/determined by the Chairperson; coordinates work assignments and time/payroll reporting for student assistants assigned to/employed by the Department; serves as an additional resource for faculty and students as regards information, procedures/processes, and in relaying/resolving issues and problems (other than those specific to the domain of the senior personnel), and assumes responsibility for and manages the results of those decisions. In addition, the position has responsibility for coordinating timely distribution and receipt of faculty correspondence, scheduling appointments for the Chairperson and maintaining associated calendar, and coordinating Departmental meetings/events as needed/required. Required Competency Office Technology Duties The employee will utilize common office technology such as desktop/laptop computers, scanners, copiers, smartboards, etc. In addition, in this administrative support role, the employee must have previous experience/proficiency with or demonstrate willingness to learn University-based software platforms such as Banner Student, Banner Finance, Chrome River Travel System, Aggie Mart Purchasing, Purchase card interface and reconciliation, and as needed/required, online research proposal submittal/retrieval systems (such as Ramses), etc. Required Competency Communication-Written Duties Compiles, analyzes, assimilates and composes information into various non standard formats, independently and review documents for accuracy, quality and timeliness integrating in-depth program knowledge and interpretation. Compose edit, and finalize reports, e-mails, memos and other documents requiring independent judgment. Proofread documents for grammar, spelling, punctuation, and formatting. Provide answers to requests for general information in written format. Record and document information accurately. Required Competency Problem Solving Duties Independently resolves and/or develops recommendations for unprecedented issues and problems. Requires some interpretation of policy and procedures. Serves as a resource for others in resolving unprecedented, non-standard issues and problems. Required Competency Budgeting Duties In conjunction with the Chairperson, this position will have responsibility for developing and implementing departmental budget procedures, as well as grant/research budget management (i.e., purchases and requisitioning, review and allocations, reporting and reconciliation, etc.). The employee will have primary responsibility for monitoring the Department budgets, processing and tracking expenditures, and generating and processing required budgetary/fund paperwork (i.e., budget revisions, purchase requisitions, travel expense/reimbursement paperwork, etc.). The employee will utilize all requisite University-based Business & Finance systems, such as Banner Finance, Aggie Mart Purchasing, E-Travel, Chrome River and Banner Payroll; and will utilize any source-specific budget systems, forms/paperwork, etc., as required/authorized by internal funding entities (i.e., Business & Finance, Travel Office, Office of Procurement Services, etc.), as well as external grant/funding agencies or organizations. Will maintain and use the department purchase card as directed by the chairperson.

Compensation Range $19.90 - $25.50 Please note: This job opening may close earlier than the stated date, due to high candidate volume. If interested, we encourage you to apply as soon as possible. Who We Are: At the High Point Police Department, we are committed to protecting our city and building relationships with our community. Our team includes over 300 officers and professional staff who are passionate about serving others. As a proactive, data-driven agency, we take pride in being nationally recognized for excellence. Our department offers some of the finest in-house training in the country, along with numerous opportunities for growth, development, and career advancement. A rewarding career awaits you here. Join our team and play a vital role in keeping High Point a safe place to live, work, and visit. What We Offer: The High Point Police Department offers a competitive salary commensurate with education and experience. We also offer generous benefit package for full-time employees which include but are not limited to: A guaranteed monthly pension upon retirement, vested after 5 years of service 401K and 457B Retirement Plans Paid Vacation and Sick Time Paid Holidays Tuition Reimbursement Plan Competitive medical, dental, and vision plans effective day one What You'll Do: The Administrative Specialist for the High Point Police Department performs complex, responsible, skilled clerical, and routine administrative work associated with the structure and operations of the department. This position requires knowledge of the office and work unit policies and procedures and is tasked with the preparation of documents and reports. Tasks in this position are assigned or performed independently to meet schedules and/or deadlines as they occur. The Administrative Specialist should be organized, detail-oriented, and have excellent communication skills. Work in this position is under the general supervision of the Assistant Chief. Essential Tasks & Responsibilities: Oversees and processes payment of department expenditures in accordance with established accounts payable policies and procedures. Serves as benefits liaison. Assists employees with completion of Benefit-related forms, informs and advises managers and staff regarding city personnel, financial, insurance, and benefit policies and procedures, including changes. Assembles statistical and accounting data for the division budget, monitors budget expenditures and balances, and proposes budget transfers for approval by the department head. Assists with preparation of budget, records expenditures during the year, anticipates new needs, and makes notes for next budget, compiles, and types figures. Greets, screens, and provides visitors with information or directs them to appropriate persons. Answers incoming telephone, provides information, handles complaints, and/or routes to appropriate personnel or communicates messages. Places calls to other divisions and departments, as well as State and Federal Government agencies and other cities. Opens and distributes mail, composes independently or from brief instruction letters, types letters, general correspondence, and inter-office memos, including confidential reports. Operates standard office equipment, including calculator, copier, FAX machine, personal computer, printer, and related software. Assists in training employees on office equipment and specific tasks. Orders and maintains inventory of office supplies, prepares requisitions, orders supplies and materials, processes payment for expenditures, and performs office-related errands. Schedule office equipment maintenance and repairs when needed. Oversees the maintenance of office files, including sorting, indexing, and filing materials alphabetically, numerically, and by projects, subjects, personnel, forms, literature, etc. Processes department purchases in accordance with established purchasing policies and procedures, generates requisitions, purchase orders, vouchers, and reports using various specialized formats and forms, and reconciles procurement card statements. Prepares personnel action forms for increases, transfers, terminations, and other forms, including changes of address and telephone, coordinates, prepares, and processes paperwork for personnel vacancies and related hiring correspondence, and maintains department personnel records. Edits data into databases, spreadsheets, or word processing software as needed. Types and edits a variety of complex documents, technical reports, spreadsheets, and correspondence. Research, compile, and analyze reports and projects for presentation. Serves as Notary Public as needed. Schedules appointments for department personnel upon request and notifies attendees. Represents the department at various meetings related to personnel, budget, safety and health, insurance, and benefits. Assists with special projects as needed. Performs other clerical and administrative tasks as assigned, assists management and staff as needed. Qualifications: Formal Education High School Diploma or GED equivalent with five (5) years of progressive office administration experience. Must have a valid, appropriate driver's license issued by the State of North Carolina Must be able to demonstrate excellent communication skills, typing skills of 50 wpm, considerable experience in Microsoft Office, and the ability to learn new software rapidly. Must have considerable experience in a responsible clerical position. Possession of a NC Notary Public certification is desired or the ability to obtain. Knowledge of Workday software is a plus. Must be able to work with all types of people, have a friendly telephone personality, and provide exceptional customer service. Must have accuracy in data entry, good grammar, and good communication skills, including telephone, written letters, and email communications. Must have thorough knowledge of general office practices, procedures, equipment, business English, spelling, arithmetic, and office computer hardware/software uses. Must have the ability to learn new computer programs. Must have the ability to interpret and apply policies, regulations, and procedures. Must have the ability to operate standard office equipment and establish and maintain effective working relationships with associates and the public Physical Requirements Sedentary Work: Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met. Reaching, Handling, and Fingering: (Reaching - Extending the hand(s) and arm(s) in any direction, but normally to the front or side). (Handling - Seizing, holding, grasping, turning, or otherwise working with hand or hands (fingering not involved). (Fingering - Picking, pinching, or otherwise working with fingers primarily (rather than the whole hand or arm as in handling). Employee must reach to answer the telephone, file, work with the computer terminal, etc. Handles various forms, documents, files, pencils, pens, etc., requiring the use of hands and fingers. Talking and/or Hearing: (Talking - Expressing or exchanging ideas by means of spoken word). (Hearing - Perceiving the nature of sounds by ear). This is a clerical support position that requires contact with other City personnel and the public, so it is necessary for the employee to be able to communicate with people in person, by telephone, and by two-way radio. Seeing: The ability to perceive the nature of objects by the eye. Recommended guidelines for vision are: 1. Acuity, far - Clarity of vision at 20 feet or more. Both eyes 20/25 - R - 20/30 - L 20/30 corrected 2. Acuity, near - Clarity of vision at 20 inches or less. Both eyes 20/25 3. Depth Perception - Three-dimensional vision. Ability to judge distance and space relationships to see objects where and as they actually are. Depth Perception - 4 4. Field of Vision - Area that can be seen up and down or to the right or left while eyes are fixed on a given point. 5. Accommodation - Adjustment of the lens of the eye to bring an object into sharp focus. This item is especially important when doing near-point work at varying distances from the eye. All five aspects are judged to be important in carrying out the essential functions of this job. Mental Activity/Requirements 1) Minimum Reasoning ability associated with this classification: Ability to apply principles of logical thinking to work tasks and practical situations and requests made by supervisors, other employees, or members of the public; to comprehend and respond to a variety of situations in an expedient manner. Must work independently so good judgment is essential. 2) Minimum Math ability usually associated with this classification: Using Arithmetic: Ability to use arithmetic when working with payroll records, reports, worksheets, work orders, etc., and when documenting telephone numbers and locations and/or addresses, etc. 3) Minimum Language ability usually associated with this classification: Read: Ability to read policies, instructions, directions, report information, calendars, recording forms, file documentation, requisitions, vouchers, correspondence, and various other documents relating to the job. Write: Ability to write memos and figures, take messages, and make various reports. Speak: Ability to be conversant in voice and diction so as to participate in discussions with supervisor, other employees, and the general public in person, by telephone, and two-way radio. Environmental Conditions The worker is subject to Inside and Outside Environmental Conditions: Protection from weather conditions, but not necessarily from temperature changes; however, the employee does run errands and must be outside in the various weather conditions. There are no environmental hazards indicated for this position. Machinery/Tools/Work Aids/Other Equipment Computer, copier/scanner, calculator, FAX machine, personnel forms, employee benefits, Personnel Resolution, policies, City directory, Safety Manual, two-way radio, staple gun, scissors, pen, pencils, ordinances, paper clips, telephone, telephone directory and other work aids related to the job The work location of this job will be 1730 Westchester Dr High Point, North Carolina. Our Commitments The City of High Point is dedicated to fostering a work environment that values individuals from all backgrounds and seeks to attract and retain the most qualified partners in service to the citizens of High Point. As an at-will employer, the City allows employees to terminate their employment, or be terminated at any time, with or without cause, as long as it is not prohibited by law. The City of High Point is committed to classifying and compensating its employees fairly for the work they do, weighing both the internal capabilities and the external market. While the is not intended to and does not create a contract of employment, we are excited to use this “living document” as a guide for managing performance and positions to ensure job descriptions are reflective of the current work required by the incumbent or expected by any candidate to whom an offer of employment is extended. The City of High Point is committed to providing a safe, comfortable working environment for all employees. To that end, we are proud to comply with all Occupational Safety and Health Administration (OSHA) requirements, as well as make reasonable accommodations to candidates and employees as we are able in accordance with the Americans with Disabilities Act (ADA). Candidates selected for employment must undergo (a.) a drug screening, in accordance with the City's drug and alcohol policy and (b.) a background screening to determine whether there is any current, pending, or previous charge, conviction or other infraction deemed incompatible with service in the capacity for which the candidate is being hired. In lieu of or in addition to background screening, candidates selected for employment in a position that requires working with children in any capacity must be fingerprinted and undergo a criminal history record check conducted by the North Carolina State Bureau of Investigation. Certain positions are considered so critical to the health and safety of others that a candidate cannot be placed in any such position without passing a pre-placement physical exam. The City offers employment to successful candidates conditioned upon the City's receipt of satisfactory results from all required screenings, checks, and exams, as applicable.

This position serves as the main administrative support for the Parr Center. The individual in this role will fulfill the following roles for the Parr Center: administrative assistant; event coordinator; principal support and executive assistant to the Director of the Parr Center, including assisting with the Director's calendar and schedule; manager of the Center's financial accounts and expenditures; manager of the Center's website and its social media accounts; and general administrative support for the office and day to day functions of the Parr Center. This individual will greet students and faculty as they enter the Parr Center; answer questions about the Center and the Outreach program; write event descriptions and create event promotional materials; correspond with visiting speakers and arrange logistics for their visits; create social media postings and other communications; and assist with other Center portfolios as needed, especially administration of the National High School Ethics Bowl. As the primary manager of the Center's financial record keeping, this individual will also be responsible for carrying out a variety of accounting procedures, monitoring expenditures, and producing budget spreadsheets and reports at the Director's request. Required Qualifications, Competencies, And Experience Knowledge of Microsoft Office Suite; Twitter; Facebook; Instagram; strong computer skills; strong written and verbal communication skills. Preferred Qualifications, Competencies, And Experience Interest in ethics. Work Schedule Monday - Friday 8:30 am to 5:00 pm, with some nights and weekends

The position services as a parking control officer. Officers develop partnerships and meet collaborative goals through mandatory interaction with the campus population through: directed patrols and meetings while interpreting and enforcing university and A.D.A. parking ordinances, monitoring and directing traffic for events, monitoring daily visitor / student / employee traffic patterns, placing directional traffic equipment for events and in support of other departments on campus, collecting parking data, routing traffic, checking in with departmental parking coordinators at prime departments on campus, and frequent independent projects. Work Schedule 12:30PM - 9:00PM