Executive assistant jobs in Greenwich, CT - 272 jobs

A firm in Greenwich, CT is seeking a full-time Executive Assistant to support members of the c-suite. This role will have hybrid flexiblity. Responsibilities: Calendar management for executives. Communicate between executives, internal, and external partners. Assist in preparing reports and presentations. Assist with organizing company meetings and events. Other Ad-hoc projects to assist with office needs. Qualifications: Bachelor's degree required. 5+ years of experience as an Executive Assistant Experience in professional services Technologically savvy with strong skills in its usage Experience supporting a C-Level executive preferred The annual base salary range is $100,000 to $170,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.

Executive Assistant - Private Equity A respected alternative investment firm is looking to add a polished, detail-oriented Executive Assistant to support a team of senior and mid-level professionals. This position operates within a high-energy, professional environment where discretion, organization, and sound judgment are critical. The Opportunity: The ideal candidate is proactive, adaptable, and comfortable managing multiple workstreams simultaneously. Acting as a trusted administrative partner, this individual will help keep day-to-day operations running smoothly by overseeing scheduling, coordinating travel, and ensuring meetings and communications are executed seamlessly. Core Responsibilities: • Oversee and manage intricate calendars, meetings, and last-minute changes • Handle phone calls, emails, and correspondence with professionalism and tact • Coordinate domestic and international travel, producing detailed itineraries • Compile and submit accurate monthly expense reports • Manage meeting logistics including room reservations, catering, materials, and agendas • Provide support with presentations and related materials for internal and external use • Maintain organized contact databases, files, and shared resources • Exercise discretion when handling sensitive and confidential information • Effectively prioritize and manage multiple deadlines in a fast-paced setting Qualifications: • Bachelor's degree preferred • Minimum of 2 years of experience as an Executive or Administrative Assistant, ideally within financial services • Strong working knowledge of Microsoft Office (Outlook, Word, Excel) • Exceptional organizational skills with a sharp eye for detail • Clear, professional written and verbal communication skills • Reliable, composed, and capable of performing under pressure • Team-oriented, positive, and accountable • Comfortable operating in a high-performance, fast-moving environment Compensation & Benefits: The firm provides a competitive compensation package along with a comprehensive benefits offering focused on employee well-being and work-life balance. Benefits include modern office facilities, health and retirement plans, generous time off, curated meal and wellness programs, and limited seasonal flexibility.

Job Title: Executive Assistant Employment Type: Contract (2 yrs w/ extension opportunities) Compensation: $40/hr - $45/hr Schedule: Mon-Fri, 8:00 AM - 5:00 PM We are seeking a high‑energy, tech‑savvy, and detail‑driven professional to support our CEO and contribute to daily operations in a fast‑growing environment. This is an on-site role based in Stamford, CT, requiring a proactive, polished, and highly organized individual who excels in communication, prioritization, and multitasking. The ideal candidate has prior experience supporting a founder or CEO in a rapidly-scaling company. Daily Responsibilities: Executive Support & Operations Manage complex calendars and schedules; coordinate meetings and internal/external appointments. Streamline communication across email, phone, and messaging platforms, ensuring timely responses and accurate routing. Draft, edit, and format memos, email communications, presentations, reports, and external messaging. Organize meetings, conferences, and events; prepare agendas and take detailed meeting notes. Maintain office supplies, equipment, and general administrative needs. Support daily operations and cross‑functional tasks as assigned. Project & Content Management Lead and support project management tasks, ensuring timelines and deliverables are met. Manage the company's LinkedIn presence, including daily posts and content coordination. Develop case studies, client materials, and other content‑based deliverables. Draft contracts using existing templates and coordinate document execution. Client Coordination & Travel Handle client invoicing with accuracy and timeliness. Book and manage travel arrangements, accommodations, and itineraries for the CEO and team. Required Skills: 5+ years of Executive Assistant experience. Ability to excel in a fast‑paced, constantly evolving startup environment. Strong strategic thinking and operational support capabilities. Clear, professional communication and cross‑functional coordination skills. Benefits include a full medical, dental, and vision package. The position offers room for advancement within the company, as well as a 401(k) with a company match. Apply today!

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

Executive Assistant to CEO Englewood Cliffs, NJ | Full-Time 75 -100k A fast-paced, growth-oriented company is seeking a reliable and highly organized Executive Assistant to support the CEO with day-to-day operations. The role involves managing schedules, communication, and key administrative functions while also assisting with light personal coordination as needed. Responsibilities Manage the CEO's calendar, appointments, and travel arrangements. Screen and prioritize emails, calls, and correspondence. Prepare meeting materials, take notes, and follow up on action items. Assist with administrative or project tasks. Coordinate with internal teams, vendors, and external partners. Occasionally assist with personal scheduling or errands to help maintain smooth daily operations. Qualifications 3+ years of experience as an Executive Assistant supporting senior leadership. Exceptional organization, communication, and multitasking skills. Professional, trustworthy, and discreet.

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Job Description EXECUTIVE ASSISTANT TEMP JOB IN STAMFORD, CT Title: Executive Assistant Duration: 2 month (may extend) Location: Stamford, CT Responsibilities: Performs administrative duties for executive management. Responsibilities may include screening calls; managing calendars; making travel, meeting and event arrangements; preparing reports and financial data; training and supervising other support staff; and customer relations. Requires strong computer and Internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Sensitivity to confidential matters may be required. Additional Information To know more about this position please contact; Monil Narayan ************

Job DescriptionAbout Schneps Media Schneps Media is the largest and most influential community media company in New York. With over 100 award-winning newspapers, magazines, digital outlets, events, and broadcast platforms, we inform, inspire, and connect millions across the five boroughs, Long Island, Westchester, Philadelphia and Palm Beach County. Our mission is local, but our impact is powerful. We're a fast-moving, entrepreneurial company built on hustle, heart, and storytelling. Position We're looking for an exceptional Executive Assistant to support the Founder, President, and Co-Owner of Schneps Media. This high-impact role requires a highly organized, resourceful, and tech-savvy professional who can manage a complex workload with discretion, speed, and confidence. You'll be a central hub of communication, coordination, and execution across key areas in the business. You'll work in collaboration with the Chief of Staff and Executive Assistant to the CEO/Co-Owner, and collaborate daily with executives, publishers, sales leaders, editorial teams, amongst various others. If you're sharp, proactive, and thrive in an environment where no two days are alike, this role is your chance to operate at the highest level of a dynamic media company. Core ResponsibilitiesExecutive & Administrative Support Manage an ever-changing calendar, schedule, and travel itinerary with precision, ensuring all items and details are easily accessible and available at any time. Act as gatekeeper for the President's inbox, flagging high-priority items and drafting replies. With time, communicating on matters and keeping the President informed of them. Coordinate meetings and presentations with both internal teams and external partners Anticipate needs before they arise: prepare materials, briefings, and talking points Communication & Contact Management Maintain and organize key contacts, from clients to media partners to personal relationships Ensure follow-ups are completed and tracked across departments Handle all communication with the utmost professionalism and discretion Sales & Client Coordination Work closely with the sales team to schedule meetings, craft proposals, and follow up with clients Oversee barter accounts, managing deliverables and client communication Support key accounts with inside sales tasks and relationship management Digital & Creative Project Support Assist with podcast recordings, ad placements, and content coordination Learn and utilize internal systems to support sales and communication tracking Manage basic social media tasks and assist with email and digital content postings Workflow & Systems Management Identify opportunities to improve workflows, internal communications, and organization Implement systems and processes to improve efficiency at the executive level Take initiative and ownership of special projects from start to finish Personal Support Provide trusted assistance with personal appointments, errands, and scheduling Maintain discretion while managing both professional and personal priorities Miscelleaneous Complete any other tasks/asks from the President What We're Looking For 3+ years of executive-level support, ideally in media, communications, or a fast-paced business Calendar, inbox, and contact management skills Strong written, verbal, and interpersonal communication abilities Highly organized with superb attention to detail and follow-through Proficiency with Google Workspace, Microsoft Office, CRM systems, and Apple products Self-starter mindset with a strong sense of ownership Grace under pressure and the ability to juggle competing priorities High level of discretion, professionalism, and emotional intelligence Why Join Schneps Media? Work directly with the Founder of NYC's top community media company Partner with high-level executives and decision-makers across the organization Gain insider experience in sales, media, events, marketing, and operations Be part of a fast-paced, mission-driven team shaping the voice of New York Room for growth, mentorship, and learning across the business

Executive Administrative Partner to the CEO About Us: We are a rapidly growing data engineering company at the forefront of the Generative AI revolution. Our innovative services are trusted by the world's biggest tech companies to solve their most complex data challenges. As a fast-paced, high-growth firm, we are seeking a strategic partner to help manage the dynamic life of our CEO. The Role: The Executive Administrative Partner will serve as a key business and personal confidant to the CEO, acting as an extension of their decision-making and vision. This is far more than a support role; you will be deeply integrated into the CEO's day-to-day work, anticipating needs, managing high-value projects, and ensuring the seamless operation of both professional and personal life. The successful candidate will be the CEO's eyes and ears, demonstrating impeccable judgment, a polished demeanor, and a sharp, analytical mind. Gatekeeps inbound email; manages to-do list; ensures that time is spent on the highest-priority work and that no balls get dropped; actions early preparation for upcoming meetings and ensures that CEO is adequately prepared for meetings through briefings/travel packs; runs the operating cadence of the office and CEO rhythms (QBRs, board pre-reads, advisory board coordination, etc.); coordinates cross-functionally for key moments (earnings, board meetings, annual meeting); provides light‑weight PMO discipline for CEO‑level priorities; actions inbound investor calls; undertakes small and medium-size projects and cross-functional initiatives (e.g., M&A integration workstreams, CEO staff offsites, ops redesign); partners with CEO in re-design of office motions, including use of tech platforms, email triage/escalation; to-do list management and daily/weekly planning; captures follow-ups required from notes. Key Responsibilities: Strategic Project Management: Take ownership of special, high-value, and sensitive ad-hoc projects, managing them from conception to completion. Shareholder Relations: Act as a primary liaison with shareholders and investors. Assist in preparing materials for quarterly board meetings, earnings calls, and investor communications, ensuring accuracy and professionalism. Gatekeeping and Communication: Skillfully manage the flow of information to and from the CEO, acting as a trusted filter for internal and external inquiries. Draft, edit, and proofread high-stakes correspondence, presentations, and other communications. Life Management & Logistics: Expertly manage the CEO's complex and often shifting calendar, travel, and priorities-including domestic and international travel, event logistics, and occasional personal tasks. Proactive Problem-Solving: Anticipate challenges and proactively develop solutions to maximize the CEO's time and effectiveness. Identify and implement new systems or processes to improve organizational efficiency. Information Analysis: Demonstrate an analytical mindset by digesting and synthesizing complex information to help prepare the CEO for meetings and critical decisions. Discretion and Professionalism: Handle highly confidential and sensitive information with the utmost integrity and discretion. Maintain a polished and professional presence that reflects positively on the company at all times. Travel: Be available for and comfortable with traveling alongside the CEO as needed to provide on-site support for meetings, events, and other business needs. Job requirements Qualifications: Proven experience in a senior administrative or business support role, preferably with experience supporting a C-level executive. A polished and professional demeanor with exceptional written and verbal communication skills. A strong analytical and logical approach to problem-solving, with high attention to detail. Experience liaising with high-level stakeholders, including board members and shareholders. A proactive, resourceful, and tenacious attitude. You thrive in a fast-paced, dynamic environment. Exceptional organizational, time-management, and multitasking abilities. Proficiency with modern technology stacks and communication platforms (e.g., Google Workspace, Slack, etc.). Must be able to maintain a regular, onsite presence in our Ridgefield Park, NJ office. Flexibility to be available during evenings and weekends to address urgent matters. Additional notes: The role requires problem-solving; extreme attention to detail; high organization skills. Office characterized by complex needs, heavy volume, and significant diversity of projects and tasks. You will need to be support-minded, adaptable, have exceptional communication skills, excel at relationship building and collaboration, and be proactive and resourceful in execution. Underlying administrative tasks will include: Coordinate both domestic and international travel arrangements Reactive and proactive scheduling Internal and external meetings coordination Prepare expense reports and purchase requisitions Provide support to other executive team members We are an equal opportunity employer committed to fostering an inclusive, respectful, and diverse workplace. We welcome and encourage applications from individuals of all backgrounds and are dedicated to employment equity and building a team that reflects the diverse communities in which we live and operate. Please be aware of recruitment scams involving individuals or organizations falsely claiming to represent employers. Innodata will never ask for payment, banking details, or sensitive personal information during the application process. To learn more on how to recognize job scams, please visit the Federal Trade Commission's guide at ******************************************** If you believe you've been targeted by a recruitment scam, please report it to Innodata at *************************** and consider reporting it to the FTC at ReportFraud.ftc.gov . #LI-NS1 All done! Your application has been successfully submitted! Other jobs

Executive Assistant/Office Coordinator DEPARTMENT: Administration FLSA STATUS: Salaried, Exempt LEGENDS GLOBAL Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component - feasibility & consulting, owner's representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking - of world-class live events and venues. The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sound like a winning formula for you? Join us! THE ROLE Legends Global is seeking a highly organized, proactive, and detail-oriented Executive Assistant / Office Coordinator to support our senior leadership team in Norwalk, CT. This role is critical in ensuring the smooth operation of executive-level functions, including calendar management, travel coordination, and administrative support. The ideal candidate will be a self-starter with exceptional communication skills and the ability to manage multiple priorities in a fast-paced environment. Essential Duties and Responsibilities Calendar Management: Coordinate and manage complex calendars for C-suite and VP-level executives. Schedule internal and external meetings, ensuring optimal time management and prioritization. Proactively resolve scheduling conflicts and anticipate executive needs. Travel Coordination: Arrange domestic and international travel, including flights, accommodations, ground transportation, and itineraries. Prepare and reconcile travel expense reports in a timely manner. Administrative Support: Draft, edit, and format job descriptions, memos, presentations, and other business documents. Handle confidential information with discretion and professionalism. Support meeting preparation, including agendas, materials, and follow-up actions. Executive Liaison: Serve as a point of contact between executives and internal/external stakeholders. Facilitate communication and ensure timely responses to inquiries and requests. Office Coordination: Assist with event planning, team offsites, and special projects as needed. Maintain office supplies and coordinate with vendors and facilities teams. Qualifications To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience High school diploma required; bachelor's degree or equivalent experience preferred. Minimum of 3+ years' experience as an Executive Assistant or in a similar administrative support role, ideally in a corporate or fast-paced environment. Skills and Abilities Exceptional written and verbal communication skills, with the ability to liaise effectively with senior leadership, clients, and external partners. Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Excellent organizational and time-management skills, with the ability to juggle competing priorities and manage multiple tasks simultaneously. Proven ability to maintain confidentiality and handle sensitive information with professionalism and care. Strong interpersonal skills, with a professional and friendly demeanor to effectively work with executives, staff, and external stakeholders. Strong knowledge of national and international travel logistics, including visa applications, bookings, and expense management. Basic understanding of budgeting, financial reporting, and expense tracking. COMPENSATION Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan. WORKING CONDITIONS Location: On Site - Norwalk, Connecticut Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position. Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

Our client is a boutique investment firm in Westchester. This position supports the Executive Officers and includes office manager responsibilities. Our client offers an environment that thrives on success and promotes learning and development at every level. This firm offers the opportunity to work with some of the brightest minds within Financial Services in a very close-knit environment. The ideal candidate will be excited about working a 10-hour day and have a no job too big or small mentality. Job Responsibilities: Manage calendars, conference calls, and book internal and external meetings Coordinate complex, every changing travel - includes flight, cars, client dinners and meetings (must be flexible to troubleshoot at various hours when outside home time zone) Order office supplies and greet guests in lobby Perform personal support, such as grabbing lunch, and occasional personal appointments, making coffee Assist with ad hoc projects as needed and directed Create and modify presentations and work on special projects as needed Work on occasional investor events and communications Take part in research for direct reports as needed Have a high sense of discretion when handling sensitive information Job Requirements: Minimum of 3 years of administrative support Ideally experience supporting a C-Level Executive Financial Services experience strongly preferred Strong multi-tasking ability Strong communication skills, written and verbal High level understanding and competency of Microsoft Office Suite Ability to handle matters outside of normal business hours as necessary Compensation: $125,000 - $135,000

About the Role How you will contribute * Performs complex and confidential office administrative functions including developing and written correspondence, spreadsheets, and presentations. Responds to routine external correspondence. Creates memos, purchase requisitions, payment requests and other department forms and documents. * Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, along with coordinating the executive calendar and complex meetings. * Responsible for the following office areas: security program, supplies, equipment management, incoming/outgoing mail, along with new hire office space set-up * Screens incoming calls and correspondence and responds independently when possible. * Organizes in house and off site meetings or conferences by arranging facilities and caterers, issuing information or invitations, and controlling event budget. * Keeps official corporate records as required. * Responsible for Executive Team organization charts, business cards and announcements. * Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner. * Other duties as assigned. Your Key Qualifications * This position requires a high school diploma with some college; Associates or Bachelor's Degree is preferred. * 5+ years' experience supporting at the executive level. * Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important. * Strong knowledge of MS Office and Outlook, with advanced Excel and PowerPoint skills. Quality & Safety Requirements Quality * Conform to the processes and requirements of our integrated management system. * Achieve effectiveness of our integrated management system by following the Quality Policy and meeting company objectives. Safety * Work to be compliant with the company environmental, health and safety standards and rules About the Role How you will contribute * Answer incoming calls and emails from internal and external customers. * Completion of all daily reports in a timely manner including all client / vendor reports to ensure SLA's are met or exceeded. * Ensure all daily/weekly/monthly reports are completed accurately and sent in a timely manner. * Liaise on a daily basis with customer contact external and internal. * Control flow of contract paperwork for new vendors. * Maintain weekly billing files in conjunction with the finance department. * Attend customer review meetings, both on and off site. * Ensure that client complaints are handled in-line with SLA. * Escalation point of contact with client / vendor / carrier for all customer service related issues. * Other duties as assigned Your Key Qualifications * HS Diploma required, College degree preferred. * Must be able to follow through on all assignments. * Meet deadlines consistently. * Strong office administration skills including complete knowledge of Microsoft Office. * Professional, accurate & precise, ability to manage multiple tasks. Compensation DP World offers exciting and challenging roles within a growing international organization. We strive to hire and develop the right people, locally and globally, stimulating personal growth and self-development within an informal atmosphere. We offer a market competitive compensation package. About DP World Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world's trade flow better, changing what's possible for the customers and communities we serve globally. With a dedicated, diverse and professional team of more than 111,000 employees from 159 nationalities, spanning 77 countries on six continents, DP World is pushing trade further and faster towards a seamless supply chain that's fit for the future. We're rapidly transforming and integrating our businesses -- Ports and Terminals, Marine Services, Logistics and Technology - and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades. What's more, we're reshaping the future by investing in innovation. From intelligent delivery systems to automated warehouse stacking, we're at the cutting edge of disruptive technology, pushing the sector towards better ways to trade, minimising disruptions from the factory floor to the customer's door. DP World is on a mission to transcend boundaries and bridge the gap between all nations and cultures - not just in what we do but also in how we behave. We are dedicated to creating a culture where everyone feels respected, supported, and empowered to reach their full potential. We believe that embracing inclusion and diversity, drives innovation and growth and helps us connect people, businesses, and societies. Free minds and different perspectives are changing our world, and together we can change what's possible. The DP World family comprises of syncreon, Imperial and P&O. WE MAKE TRADE FLOW TO CHANGE WHAT'S POSSIBLE FOR EVERYONE. Nearest Major Market: Long Island Nearest Secondary Market: New York City Job Segment: Logistics, Supply Chain, Secretary, Administrative Assistant, Executive Assistant, Operations, Administrative

Coordinate schedule, appointments, reservations, and travel arrangements for C-Level Executives (Business and personal) Organize and maintain email inboxes for executives. Organize information and respond accordingly. Track tasks and projects to ensure appropriate prioritization of projects with respect to deadline and organizational developments Demonstrate poise and tact under pressure and handle matters with sound judgement and confidentiality Draft and send memos and notifications with important updates and information Build rapport with clients, vendors, and corporate team members Facilitate excellent communication in the office Run errands for corporate office and executives as needed

Our client is seeking a dynamic and proactive Executive Personal Assistant (Calendar) to support a CEO in Bergen County, NJ. In this role, you will serve as a trusted partner for protecting the CEO's time, anticipating needs, and ensuring seamless coordination across a fast- paced professional and personal environment. As an integral member of the PA team, you will work closely with colleagues to provide seamless support, streamline communication, and maintain stability in an over-changing international landscape. This position is ideal for someone who thrives in precision driven calendar management and enjoys staying several steps ahead. Key Responsibilities: ● Take full ownership of the CEO's complex calendar: schedule meetings, calls with precision and foresight ● Anticipate scheduling challenges and proactively provide solutions to avoid conflicts ● Prioritize daily activities to ensure optimal use of the CEO's time and energy ● Act as a central point of contact with internal teams, board members, partners, and global stakeholders ● Manage confidential information with the highest level of professionalism and discretion ● Streamline workflows and keep the CEO focused on key priorities by removing operational distractions ● Maintain smooth alignment between professional demands and personal life to support work-life balance Qualifications: ● 5+ years of proven experience as a Personal Assistant, Executive Assistant, or similar role supporting senior executives of the company ● English required; Russian language skills preferred. ● Exceptional organizational and multitasking abilities with a natural talent for setting priorities ● Tech-savvy with strong proficiency in digital scheduling tools, office software, and online communication platforms ● A proactive and solution-oriented mindset. ● Professional presence, discretion, and reliability in every interaction ● Ability and willingness to travel domestically and internationally as required ● Flexibility and adaptability to thrive in a fast-paced, international business environment ● Verified references from former employers are required Schedule: Monday- Friday, 40 hours per week.

Secretarial/Clerical/Senior Office Assistant Auto Date Available: Immediate Vacancy Additional Information: Show/Hide Must be reachable on the current Westchester Civil Service List or hold the title in Permanent Status Senior Office Assistant Pupil Personnel Services Office Job Title: Sr. Office Assistant Job Category: Non-Exempt Department/Group: Civil Service Job Description Job Summary: Under general supervision of the Director of PPS, the incumbent performs a wide variety of advanced level tasks providing office support to administrative or professional staff. This position requires a full range of skills in the capability in compiling statistical information for various reports, setting up and maintaining automated records and filing systems, and producing correspondence and other document formats. Duties cover the more difficult and advanced aspects of software applications to create files, manipulate data and process text. A high degree of initiative and independent action is required to ensure work is completed accurately and on a timely basis. This position requires advanced level skills and the position functions independently in carrying out complex assignments. Supervision may be exercised over subordinate personnel. Related work as required. Minimum Qualifications: * Currently hold the permanent title of Sr. Office Assistant (Automated) or reachable on the Westchester Civil Service List * Graduate of High School or GED * Three years experience general office/clerical work, two years using computer applications to maintain automated records, produce correspondence, spreadsheets, forms, reports or other documents * Good knowledge of office procedures, equipment and business English * Good knowledge of the capabilities of computer software applications to produce various formats, such as correspondence, reports, tables, charts and file storage * Ability to utilize word processing equipment to produce copy that is neat, accurate and conforms with standard English usage * Ability to manipulate a standard alphanumeric keyboard at a rate of 35 words per minute * Ability to operate office machines * Ability to effectively use computer applications such as spreadsheets, word processing, calendar, e-mail and database software * Ability to perform simple arithmetic computations * Ability to comprehend written material * Ability to maintain complex records and files * Ability to comprehend and carry out complex verbal and written directions * Ability to get along well with others * Good judgment and discretion, dependability, tact, courtesy, and initiative Primary Activities Duties include but are not limited to: * Support and enhance the office operations through streamlined administrative assistance * Compose documents, reports or correspondence as directed, on a variety of matters including those of a confidential nature * Maintaining filing systems with accurate and complete records and files * Assist district personnel as point of contact for information * Create and manage multiple forms of data through various media and programs, including uploads to various platforms and reporting systems/databases * Assembles materials to be used for analysis and preparation of reports and prepares drafts of reports * Maintain calendar and screen incoming calls * Support the Pupil Personnel Services Department (Frontline applications, Google applications, etc.) * Other duties specific to office assignment Physical Demands While performing the duties of this job, the employee: * is regularly required to stand, walk, and sit * Is regularly required to read, write, speak, understand and communicate in English sufficiently to perform the essential duties of the position * Is regularly required to use hands and fingers to handle or feel objects, tools or controls and to talk and hear * Must have specific vision abilities for close vision, distance vision, and depth perception Work Environment * The noise level in the work environment is typical for a school environment. * The incumbent regularly interacts with the public and other staff and frequently meets multiple demands from several people. * Work is generally performed indoors. Salary: $50,000 - $65,000 Last Updated by: Caroline Almeida Date/Time: 11/4/25 1:31 PM

10 Month Postion- 1 postions available, MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE: Graduation from high school or possession of a high school equivalency diploma and three (3) years of experience where a primary function of the position was performing general office/clerical work, two (2) years of which must have included the use of computer applications to maintain automated records or produce correspondence, spreadsheets, forms, reports or other documents. SUBSTITUTION: Satisfactory completion of 30 credits* at a recognized college or university, or its equivalent in course hours from an approved institution or office software manufacturer (i.e. Microsoft) may be substituted on a year for year basis for one (1) year of the general office/clerical experience and one (1) year of the specialized experience using computer applications as described above. Completion of 6 credits* in word processing coursework at a recognized college or university may be substituted for an additional one (1) year of specialized experience using computer applications as described above. All coursework must be verified by official transcript. NOTE: Unless otherwise noted, only experience gained after attaining the minimum education level indicated in the minimum qualifications will be considered in evaluating experience. DISTINGUISHING FEATURES OF THE CLASS: Under general supervision, an incumbent of this class performs a wide variety of advanced level tasks providing office support to administrative or professional staff. This position requires a full range of skills in the operation of a computer using various software applications to maximize equipment capability in compiling statistical information for various reports, setting up and maintaining automated records and filing systems, and producing correspondence and other document formats. Duties cover the more difficult and advanced aspects of software applications to create files, manipulate data and process text. A high degree of initiative and independent action is required to ensure work is completed accurately and on a timely basis. This level differs from the Office Assistant (Automated Systems) in that the tasks performed require advanced level skills and the position functions independently in carrying out complex assignments, whereas the Office Assistant (Automated Systems) performs routine tasks requiring entry-level skills. Supervision may be exercised over subordinate personnel. Does related work as required. EXAMPLES OF WORK: Utilizes automated word processing equipment using internally stored systems and procedures to produce correspondence, forms, reports, statistical information and other office/departmental data Provides general administrative and clerical support services to enhance the operation of the office to which the incumbent is assigned Sets up automated filing systems for the storage and retrieval of data Maintains accurate and complete records and files Manipulates, revises or copies data to produce and/or enhance reports Compiles a variety of data from automated and manual office records and outside sources to create reports for staff, departments or governmental agencies Composes, proofreads, edits, corrects and formats memos and correspondence Composes correspondence or transcribes meeting minutes from verbal instruction, written notes, or tape recordings Maintains appointment calendar for professional staff, schedules appointments and sets up meetings for administrators, staff, students, etc. Answers telephone calls and either independently handles requests for routine information about department or office procedures and programs or routes calls to appropriate staff Receives, reviews and processes forms, papers and other documents in accordance with established procedures Opens, sorts and reads incoming mail, responds to routine correspondence about department or office procedures and programs and/or directs to appropriate staff person Prepares purchase orders and maintains inventory of office supplies and forms May prepare and maintain materials that are highly confidential or sensitive in nature such as disciplinary, individual educational programs and counseling reports, etc May assign and review the work of subordinates and instruct new employees in the work of the office Uses other software applications such as spreadsheets, calendar, e-mail and database software in performing work assignments REQUIRED KNOWLEDGE, SKILLS, ABILITIES AND ATTRIBUTES: Good knowledge of office procedures, equipment and business English Good knowledge of the capabilities of computer software applications to produce various formats, such as correspondence, reports, tables, charts and file storage Ability to utilize word processing equipment to produce copy that is neat, accurate and conforms with standard English usage Ability to manipulate a standard alphanumeric keyboard at a rate of 35 words per minute Ability to operate office machines Ability to effectively use computer applications such as spreadsheets, word processing, calendar, e-mail and database software Ability to perform simple arithmetic computations Ability to comprehend written material Ability to maintain complex records and files Ability to comprehend and carry out complex verbal and written directions Ability to get along well with others Ability to read, write, speak, understand, and communicate in English sufficiently to perform the essential duties of the position Thoroughness, good judgment and discretion, dependability, tact, courtesy, initiative, physical condition commensurate with the duties of the position *SPECIAL NOTE: Education beyond the secondary level must be from an institution recognized or accredited by the Board of Regents of the New York State Department of Education as a post-secondary, degree-granting institution. SPECIAL REQUIREMENT FOR APPOINTMENT IN SCHOOL DISTRICTS: In accordance with the Safe Schools Against Violence in Education (SAVE) legislation, Chapter 180 of the Laws of 2000, and by the Regulations of the Commissioner of Education, candidates for appointment in school districts must obtain clearance for employment from the State Education Department prior to employment based upon a fingerprint and criminal history background check. The Port Chester-Rye Union Free School District is an equal opportunity employer.

Top skills: 1. Data analysis acumen (incl. technical excellence in Excel & experience with tools like SAP BI/Tableau/Power BI) 2. Communication (written & verbal) 3. Critical thinking (incl. trend analysis & insights) and problem resolution skills KEY RESPONSIBILITES/REQUIREMENTS: Role & Responsibilities * The preferred candidate will have experience supporting Sales, is comfortable managing large data sets, has strong attention to detail, has a creative problem- solving mindset, and has strong communication and technical skills. * They will work cross-functionally across sales, product marketing, supply chain and finance, with the primary objective of enabling sales leadership to make effective, analytically driven, and strategic operating decisions. * Review and submit condition requests for all categories to ensure proper funding and processing of claims. * Work cross functionally to ensure pricing has been updated accordingly based on company policies. * Update and distribute weekly reporting, i.e, sell-thru reporting, shipped and unshipped reports, etc. * Update monthly MDF accruals for finance validation and distribution to sales managers and customers. Minimum Qualifications * Bachelor's Degree with 3+ years of directly related experience is required. Prior operational experience in technology sales, business development and/or OEMs and Carrier sales. * Excellent written, verbal, and non-verbal communication. * Experience working with a business group understanding data and providing insight to trends * Ability to understand business objectives and develop KPIs for measurement of success * Technical excellence with Microsoft Office Suite, especially Excel * Demonstrated experience with SAP BI, Tableau or Power BI or other integrated CRM tools * Must have critical thinking and problem resolution skills, and be able to work well under pressure, demonstrating a sense of urgency when driving for results. * Prior experience with consumer electronic products and existing relationships with key account preferred. * Job details *

Job Description Systems Administrator & Support Specialist (National Law Firm) Comp Package: Salary up to 100k, Full Benefits, Bonus Eligibility, Tuition Reimbursement, 401K+, etc. Summary for Systems Administrator & Support Specialist: A nationally recognized U.S.-based law firm is seeking a Systems Administrator to support and secure the firm's technology environment. This role combines hands-on systems administration with front-line helpdesk support for attorneys, paralegals, and staff in a fast-paced, deadline-driven legal setting. The ideal candidate will ensure system reliability, security, and responsiveness while delivering high-level, client-focused technical support. This is an excellent opportunity to join a collaborative firm that values growth, initiative, and long-term career development. Responsibilities for Systems Administrator & Support Specialist: Administer and support core law firm systems, including document management, time and billing, and related legal applications Maintain and troubleshoot Windows servers, user workstations, printers, and network devices to ensure continuous availability Provide Tier 1-2 helpdesk support to attorneys and staff via in-person, phone, and remote channels Manage user accounts, security groups, and permissions within Active Directory and Microsoft 365 Assist with onboarding and offboarding of legal staff, including hardware setup, account provisioning, access controls, and user training Deploy software updates, patches, and system enhancements in coordination with firm leadership Maintain IT documentation, asset inventories, and license tracking while supporting disaster recovery initiatives Requirements for Systems Administrator & Support Specialist: Associate's or Bachelor's degree in Information Technology, Computer Science, or equivalent hands-on experience 2-4 years of experience in systems administration and/or IT helpdesk support, preferably within a law firm or professional services environment Strong knowledge of Windows Server, Microsoft 365, Active Directory, and core networking concepts including DNS, DHCP, VPNs, and firewalls Proven ability to deliver high-quality technical support to demanding users in a deadline-driven environment Excellent communication, customer service, and technical documentation skills Ability to manage multiple priorities independently while maintaining attention to detail Powered by JazzHR c7JzrTPb2C

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The Administrative Support Specialist duties and responsibilities include providing administrative support to ensure efficiency in high priority task completion for the Billing & Collections Department. Familiar with a variety of Billing/Collection Dept practices and established procedures. DUTIES & RESPONSIBILITIES Completes and submits daily outgoing mail. Strong written & verbal communication skills. Responsible for daily fax submission of Insurance Claims Collate and prepare daily Patient Invoices, Insurance Claims, EOB, PCR's, etc Manage and maintain assigned workflows daily. Ability to work individually or part of a team to meet established goals Ability to research patient accounts via Monte Epic website Documentation & filing of applicable Hospital Face sheets. Perform other tasks or special projects as assigned by Management. Run daily productive reports/templates for submission at end of shift. Responsible for assigned projects that require attention to detail and adherence to timely completion. Promotes, develops, and fosters the mission, vision, and values of Empress Ambulance Services QUALIFICATIONS Minimum of High School Diploma Previous Administrative experience required Ability to prioritize, multi-task and meet deadlines. Detail oriented and coachable. Problem solving and decision-making skills. Ability to document and analyze work. Ability to demonstrate enthusiasm, initiative and pride in work. Ability to interpret, understand, follow and communicate instructions. PHYSICAL REQUIREMENTS Possess the ability to hear, see, and have full range of motion. Ability to sit for extensive periods of time.