Executive assistant jobs in Hackensack, NJ

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Personal/Executive Assistant
Glocap Business Professionals, Administrative, Operations 4.3
Executive assistant job in Greenwich, CT
Our client, a Connecticut based hedge fund is seeking a highly organized, discreet, and proactive Personal/Executive Assistant to provide seamless support to the Chief Executive Officer. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and is comfortable operating with the utmost professionalism and confidentiality. The position will be located in Greenwich, CT AND New York City (3 days/week from the CEO's home office in Greenwich CT and 1-2 days/week from the NYC office). MUST HAVE A CAR. Job Details COMPANY: Hedge Fund ROLE: Personal/Executive Assistant LOCATION: 3 days in the CEO's home office in Greenwich, CT and 2 days in NYC Midtown office with some flexibility to WFH at times Hours: 9:00am-5:00pm with flexibility to work early mornings, evenings and weekends as needed Salary: $150k-$175k base DOE + Bonus Eligible + Great Benefits! Degree: Highly Preferred MUST HAVE A CAR Responsibilities will include but are not limited to: Personal Assistance Household & Lifestyle Management: Coordinate with household staff, property managers, and service vendors for multiple residences. Schedule maintenance, oversee vendors, and ensure properties are operating smoothly. Event & Party Planning: Plan and execute personal and firm-related events, including the CEO's annual summer party and holiday (Christmas) party, attended by large guest lists of employees, family, and professional contacts. Manage all aspects of event logistics, from venue selection, catering, décor, entertainment, and transportation to invitation management and day-of coordination. Coordinate with multiple vendors including event planners, florists, caterers, photographers, and rental companies to ensure every detail is executed flawlessly. Oversee invitation design and distribution, track RSVPs, and manage guest communications with professionalism and discretion. Maintain event budgets, timelines, and vendor contracts, ensuring cost-effectiveness while delivering a refined, high-quality experience. Serve as the primary liaison between the CEO, guests, and vendors, ensuring that all logistics and presentations reflect the firm's culture and the CEO's preferences. Personal Scheduling & Logistics: Manage personal calendars, appointments, and commitments, ensuring alignment with professional obligations. Handle errands, reservations, and travel arrangements for the CEO and family as needed. Anticipate personal needs: birthdays, holidays, and travel; ensuring thoughtful preparation and organization. Regularly provide driving support for the CEO, family members, and guests, ensuring punctual, safe, and discreet transportation. Discretion & Trust: Handle all personal and professional information with the highest level of confidentiality. Serve as a trusted confidant and representative of the CEO, maintaining composure and discretion at all times. Navigate sensitive and time-critical issues with tact and minimal supervision. Executive Support Calendar & Meeting Management: Proactively manage a complex and rapidly changing calendar, ensuring the CEO's time is optimized and priorities are aligned with strategic objectives. Coordinate and confirm meetings with investors, senior leadership, and external partners, balancing competing demands with efficiency and tact. Prepare daily and weekly agendas and briefing materials to ensure the CEO is fully informed and prepared for all engagements. Communication & Correspondence: Act as the primary point of contact for all communication to and from the CEO, demonstrating exceptional judgment and professionalism. Draft, proofread, and manage confidential correspondence, reports, and presentations with attention to detail and tone. Screen, prioritize, and respond to emails and calls, ensuring timely follow-up and alignment with the CEO's preferences. Meeting Preparation & Follow-Up: Organize and support investor, board, and leadership meetings by coordinating logistics, preparing presentations, and managing materials. Record and track action items, ensuring timely completion by responsible parties. Maintain a high level of awareness of ongoing projects, priorities, and business developments. Travel Coordination (Occasional): Plan and execute detailed domestic and international travel arrangements, including commercial and private flights, accommodations, ground transportation, and meeting logistics. Prepare comprehensive travel itineraries with contact lists, schedules, and materials to ensure seamless travel experiences. Remain on-call for travel adjustments and urgent needs, providing real-time problem-solving support. Qualifications Bachelor's degree required. 5+ years of experience supporting a senior executive, ideally within financial services, or a similar fast-paced environment. Must have a car Exceptional written and verbal communication skills. Strong organizational, time management, and prioritization abilities. Advanced proficiency with Microsoft Office (Outlook, Excel, PowerPoint, Word) and comfort with modern productivity tools. Proven ability to handle confidential information with integrity and professionalism. Highly responsive, composed under pressure, and capable of anticipating needs before they arise. Understanding/experience within the field of health and fitness a plus.
$150k-175k yearly 4d ago
Executive/Personal Assistant to Principal
Career Group 4.4
Executive assistant job in Greenwich, CT
A prestigious, growing investment firm is seeking an Executive Assistant/ Personal Assistant to provide comprehensive support to a busy executive and his family. This hybrid role involves managing both personal and professional responsibilities, ensuring the seamless coordination of business and personal priorities. The ideal candidate will possess an ability to seamlessly manage multiple different tasks, be proactive, have a solutions-oriented mindset with strong interpersonal skills and discretion. Salary commensurate with experience: $150-175k base range + strong discretionary bonus structure + paid benefits, 20 days of PTO, 401k match Location: Greenwich, CT onsite Monday - Friday Hours: typically 8:30am-5:30p but need to be flexible and have a 24/7 mentality as needed, especially when principal is traveling Qualifications 10+ years of C suite EA/PA experience to an executive or high-profile individual Extreme sense of discretion - must be trustworthy Must be very professional and polished to represent executive across all facets of his life Warm personality and client service oriented Executive Assistant (50%) Proactively manage Outlook calendar for both business and personal Coordinate global travel including flights, accommodations, transportation, and itineraries and prepare expense reports using Concur Schedule and prepare materials for business meetings, ensuring all logistics and follow-ups are handled Act as the primary point of contact for internal and external communications, ensuring timely and accurate correspondence Personal Assistant (50%) Oversee daily household needs including vendor coordination and maintenance scheduling Manage grocery orders, household supply replenishment, and other personal shopping and returns Research, plan, and book family vacations including flights, accommodations, and activities Schedule and coordinate rides for children Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
$150k-175k yearly 1d ago
Executive Assistant to Chief Executive Officer
Summit Staffing Partners 3.8
Executive assistant job in New York, NY
Executive Assistant to the CEO Midtown Manhattan, NYC Full Time, Permanent Position Our client is a premier NYC based brand management firm focused on acquiring, building, and growing globally recognized consumer brands across fashion, home, sports, lifestyle, and entertainment. The company partners with leading retailers, operators, and e-commerce platforms to elevate brand performance through strategic collaboration, creative marketing, and digital innovation. This is a full-time, permanent Executive Assistant role offering competitive base salary, annual bonus, equity participation, and excellent benefits. The firm is known for its fast-paced, collaborative culture and its commitment to innovation, entrepreneurial thinking, and long-term career growth. This is an outstanding opportunity to join one of the most exciting and forward-thinking brand management firms in the industry during a major period of expansion. Core Responsibilities: Act as the right hand to the CEO, managing an extremely active calendar, coordinating complex scheduling across global time zones, and prioritizing competing demands Serve as primary point of contact and liaison for internal and external stakeholders, exercising sound judgment and diplomacy Coordinate board meetings, investor relations events, and key internal leadership gatherings, including preparation of agendas, briefing materials, and follow-up documentation Manage highly confidential and sensitive information related to business strategy, brand acquisitions, and key partnerships Handle travel arrangements, both domestic and international, providing on-call support as needed Proactively monitor deadlines, commitments, and deliverables to ensure the executive is prepared and supported at all times Draft high-level correspondence, memos, and reports with a sharp eye for tone, accuracy, and clarity Support ad hoc projects involving strategic initiatives, special events, and brand-related campaigns, often liaising with top-tier partners and executives Qualifications: Strong, hands-on experience supporting a CEO, COO, Chairman, Founder, or other C-suite executive in a demanding, fast-paced corporate environment Background in private equity, brand management, retail, fashion, or consumer goods is a significant plus, but not required Strong discretion and professionalism in handling sensitive and high-stakes information Highly polished communication skills, written and verbal, with the ability to interface confidently with investors, board members, and brand partners Masterful calendar, time, and task management skills, with a “no task too small” mentality and proven ability to stay calm under pressure Proficiency with Microsoft Office, Google Suite, and executive-level travel platforms; experience with CRM tools and document management systems is a plus
$71k-103k yearly est. 2d ago
Executive Personal Assistant
Gainor Staffing 4.0
Executive assistant job in New York, NY
A high-profile executive in the financial services & public relations industry is seeking an experienced Executive Personal Assistant. This position is fully on site at the executive's home office on the Upper East Side of Manhattan. Who You Are You have 5+ years of experience providing executive-level administrative support in fast-paced environments Highly organized with exceptional attention to detail and accuracy Confident managing complex schedules and logistics Tech-savvy with strong Microsoft Office skills and ability to set up and troubleshoot Apple devices Professional, discreet, and trusted to handle sensitive information What You'll Do Coordinate calendars and arrange meetings, appointments, and travel Ensure smooth day-to-day operations by managing household and professional logistics Provide technical support, particularly for Apple products Keep systems organized for easy access and clarity Monitor and manage incoming items and services, ensuring timely follow-up and accurate records Draft polished emails and business communications Research options for projects or purchases and present clear recommendations Capture notes and action items quickly and accurately, both digitally and by hand Provide consistent updates throughout the day to maintain alignment and accountability What Success Looks Like Scheduling is seamless and personal logistics are handled with care and confidentiality Systems are organized, making information easy to locate and tasks simple to track Needs are anticipated and issues are resolved before they escalate Salary Range: $100,000 - 125,000 annually, based on experience Location: New York, NY (Upper East Side) - On site Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.
$100k-125k yearly 2d ago
Executive Assistant
Joss Search
Executive assistant job in New York, NY
THE CLIENT Our client is a globally recognized alternative investment firm with over 40 years of industry leadership. Headquartered in New York and with offices worldwide, the firm is known for its outstanding reputation and high-performance culture. You'll be surrounded by driven and high performing colleagues in an environment that values its people and invests in their growth. With comprehensive benefits and a strong focus on professional development, this is a place where careers thrive. THE ROLE The Human Capital Coordinator provides critical administrative and operational support to the Human Capital Business Partner team. This role is ideal for a proactive, emotionally intelligent professional who thrives in a fast-paced, high-touch environment. You'll be a key player in supporting recruiting efforts, programming logistics, and internal initiatives, while also contributing to broader HC projects. This is a hands-on role requiring a “roll-up-your-sleeves” mindset and a genuine interest in learning the business of Human Capital within financial services. Key Responsibilities: Provide administrative support to the Human Capital Business Partner Manage day-to-day operations and logistics for the HC team Assist with recruiting coordination, programming, and internal initiatives Engage with internal and external stakeholders with discretion and professionalism Support event planning and cross-functional projects Contribute to process improvements and team efficiency THE CANDIDATE The ideal candidate is a high-integrity, detail-oriented professional who brings a collaborative spirit and a strong sense of ownership. You'll succeed in this role if you're a natural problem solver, a strong communicator, and someone who thrives in a structured, high-performance environment. Qualifications: 8+ years of administrative/assistant experience; Human Capital or Financial Services preferred Strong multitasking and prioritization skills High level of discretion and emotional intelligence Proficiency in Microsoft Office Suite; Experience in PowerPoint is Ideal Excellent verbal and written communication skills Entrepreneurial mindset and proactive approach Effective team player with flexibility and follow-through Event planning or operational experience is a plus A “doer” who thrives in high-pressure environments and requires minimal oversight THE COMP/BENEFITS Salary $140k Base plus OT and Bonus Hybrid - 4 days in office (core hours: 9:00 AM - 6:00 PM) Paid OT built into core hours and a generous discretionary bonus Great benefits including 100% healthcare coverage (medical, dental, vision), 401(k) plan, free breakfast, lunch, snacks daily, an on-site fitness center, and 15 vacation days + 7 sick days + public holidays (including Columbus Day and day after Thanksgiving) Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together
$140k yearly 17h ago
Executive Assistant to Senior Executive - Global Asset Manager
Mission Staffing
Executive assistant job in New York, NY
Compensation: $110,000-$125,000 base + OT + Bonus Overtime: Eligible (estimated compensation at ~$142,500-$165,000 depending on hours worked) + bonus (~20%) Hours: 45-50 hours/week Benefits: 100% paid Medical/Dental/ Vision, daily lunch provided Overview A leading Global Asset Manager is seeking a high-caliber Executive Assistant to support a Senior Executive in the firm's New York office. This role is ideal for someone who “just gets it”-a proactive, thoughtful, and highly reliable EA who brings strong judgment, a friendly and humble demeanor, and a desire to contribute meaningfully to the executive's success. You'll be part of a tight-knit, high-performing team environment where flexibility, polish, and a can-do attitude are essential. The right person is upbeat, collaborative, low-ego, and scrappy, with the ability to pivot quickly and stay two steps ahead. This is a long-term-growth opportunity for someone who wants to grow with the executive and deepen their career within asset management. Key Responsibilities Provide high-touch executive-level administrative support, including complex calendar and inbox management, scheduling, and coordination across global time zones. Anticipate needs and “look around corners” to ensure the executive is always prepared. Coordinate domestic and international travel, itineraries, logistics, and occasional personal support as needed. Prepare meeting materials, presentations, briefing documents, and follow-up communication. Serve as a warm, professional representative of the executive with internal and external stakeholders. Partner closely with other assistants and teams to ensure seamless operations and information flow. Manage expense reports, invoices, purchase orders, and other administrative systems. Handle last-minute changes with grace, perseverance, and a calm, solutions-oriented mindset. Participate in team initiatives, culture-building activities, and process improvements. Qualifications 3+ years of Executive Assistant experience within asset management or financial services (required). Strong business judgment, intuition, and the ability to anticipate needs before they arise. Friendly, positive personality with a willingness to pitch in and “do whatever it takes.” Team-oriented, collaborative, and genuinely enjoys supporting others. Polished communication skills (verbal and written), with a professional presence. Flexible, adaptable, and able to pivot quickly in a fast-paced environment. Strong perseverance, follow-through, and attention to detail. Ability to maintain confidentiality and exercise discretion at all times. Compensation & Benefits Base salary: $110,000-$125,000 Overtime: Eligible (estimated compensation at ~$142,500-$165,000 depending on hours worked) + bonus (~20%) Bonus: Annual performance-based Benefits: 100% employer-paid Medical, Dental, and Vision Free lunch daily Additional perks and firm-wide benefits
$110k-125k yearly 3d ago
Executive Assistant
Atlas Search 4.1
Executive assistant job in Morris, NJ
Our client is located in Morris County, NJ. They are looking for an EA to support a C-Suite member of their firm. Responsibilities: coordinate meetings, and plan travel for C-Suite Executive Manage appointment calendars, coordinate meetings, review mail, as directed monitors budget and responds as appropriate Process and manage confidential material and information with a high level of discretion Oversee and assist in email and written communications Participate in creative brainstorming meetings for new projects Requirements: Bachelors degree is highly preferred 5+ years of experience as an executive or administrative assistant Strong familiarity with Microsoft Office Suite, including Outlook Based on experience, the salary range is $90-120k.
$90k-120k yearly 1d ago
Executive/Personal Assistant (Calendar Management) - UHNW Principal
Tiger Recruitment
Executive assistant job in Bergenfield, NJ
Executive Assistant / Personal Assistant to UHNW Tech Founder Fort Lee, New Jersey $180,000 - $220,000 Tiger Recruitment is partnering with a highly influential UHNW Founder of multiple globally successful tech businesses to hire an exceptional Executive Assistant/Personal Assistant. This is a fast-paced, high-exposure position requiring absolute discretion, outstanding organizational capability, and the confidence to operate at CEO/Founder level. The Role The EA/PA will take full ownership of the Founder's demanding and constantly shifting schedule, ensuring smooth coordination of all professional and personal commitments. You will act as the Founder's right hand, travelling frequently and representing him as needed. This is a full-time role, on-site, with significant travel. Key Responsibilities: Managing an extremely busy, ever-changing calendar with international time zones Coordinating high-level meetings, calls, and engagements across global locations Prioritising and safeguarding the Founder's time to maximise efficiency Acting as gatekeeper and primary liaison with senior stakeholders, partners, and global teams Providing seamless logistical and administrative support, including travel coordination Travelling frequently with the Founder to support on-the-ground arrangements Acting as the Founder's proxy when required, representing him with confidence and professionalism The Candidate We are looking for a polished, forward-thinking EA/PA who thrives in a high-performance environment and has proven experience supporting a top-tier leader. You will have: Demonstrable experience supporting a CEO, Founder, or UHNW principal A track record of managing complex, multinational diaries The ability to anticipate needs, problem-solve, and remain composed under pressure Exceptional communication skills and total discretion Confidence to represent the Founder as his proxy when needed Flexibility and willingness to travel frequently, sometimes at short notice A proactive, solutions-driven mindset with strong technical proficiency What's on Offer A highly competitive salary of $180,000 - $220,000, depending on experience The opportunity to support an influential leader at the forefront of global technology innovation A dynamic, prestigious role with significant responsibility and impact If you are a world-class EA/PA seeking your next challenge in a fast-paced, high-profile environment, we encourage you to apply. * MUST BE AUTHORIZED TO WORK FOR ANY EMPLOYER IN THE US *
$58k-92k yearly est. 1d ago
Executive Assistant
Long Ridge Partners 3.6
Executive assistant job in New York, NY
Our client, a leading global investment firm, is seeking an Executive Assistant to provide high-level support to several senior investment professionals in their New York office. This is an exceptional opportunity to join a fast-paced, collaborative environment and contribute meaningfully to a dynamic team. Key Responsibilities: Manage complex calendars and coordinate all logistics for internal and external meetings Arrange detailed domestic and international travel and prepare comprehensive itineraries Track high volumes of business expenses; prepare and process expense reports Assist with planning and hosting meetings, events, and team activities Serve as a key liaison across teams and with external stakeholders; demonstrate strong interpersonal skills and the ability to work effectively with a variety of personalities Provide back-up coverage for other Executive Assistants as needed Offer personal support (travel, reservations, mailings, etc.) when required Qualifications: Bachelor's degree preferred Minimum of 5+ years of administrative experience in a corporate environment, ideally within asset management or investment banking Technologically adept with strong proficiency in Microsoft Outlook, Excel, Word, and PowerPoint Comfortable operating in a fast-paced, real-time environment with shifting priorities Exceptionally organized with strong attention to detail; able to prioritize and manage multiple tasks seamlessly Excellent written and verbal communication skills; able to build strong working relationships across all levels High degree of discretion in handling confidential information Location: New York, NY (Hybrid - 3 days in office) Compensation: Expected annual base salary: up to $115K + paid overtime + discretionary bonus
$115k yearly 3d ago
Executive Assistant
North Bridge Staffing Group
Executive assistant job in New York, NY
Title: Executive Assistant Type: Direct Hire Compensation: $90,000-$95,000 base Schedule: Hybrid, 2-3 days onsite per week We are seeking a highly organized and detail-oriented Executive Assistant / Project Coordinator to support two senior-level consultants within a global leadership advisory firm. This individual will serve as the central point of coordination for client engagements, helping to ensure seamless execution across multiple projects in a fast-paced, professional environment. Responsibilities Manage calendars, coordinate meetings, interviews, and travel logistics. Oversee project timelines, ensuring all deliverables and milestones are met. Prepare, edit, and format client-facing materials, including reports and presentations. Serve as the liaison between clients, consultants, and internal team members. Handle billing, expense reports, and related administrative processes. Maintain accurate data and documentation within internal systems. Support consultants with business development efforts, proposals, and client correspondence. Qualifications Minimum of three years of experience in project coordination, executive support, or a client-service administrative role. Bachelor's degree Strong communication and interpersonal skills with the ability to interact effectively at all levels. Exceptional organizational skills and a proven ability to manage multiple priorities. High attention to detail and accuracy in all deliverables. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
$90k-95k yearly 17h ago
Korean Bilingual Executive Assistant
Ektello
Executive assistant job in Englewood Cliffs, NJ
**W2 Contract**Englewood Cliffs, NJ**ONSITE**$30-35/hr** Top Must-Have Skills Exec Admin Experience Bilingual in Korean and English Required Have can-do spirit The main function of an administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication manager for an office. Responsibilities Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. Prepare invoices, reports, memos, letters, financial statements, and other documents. File and retrieve corporate documents, records, and reports. Open, sort and distribute incoming correspondence, including faxes and emails. Prepare responses to correspondence containing routing inquiries. Qualifications: Bachelor's Degree required 3+ years' Executive Administrative experience required Verbal and written communication, multi-tasking, customer service and interpersonal skills. Ability to work independently and manage one's time. Ability to keep information organized and confidential. Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint
$30-35 hourly 17h ago
Executive Personal Assistant
C-Suite Assistants 3.9
Executive assistant job in New York, NY
Executive Personal Assistant to the Principal/Founder, Hospitality Company, Greenwich Village, NYC Our client, the Founder of a hospitality firm is looking for an Executive Personal Assistant to manage her busy life with a “high touch” service mentality. The ideal candidate has at least 5 years of experience supporting an entrepreneurial executive knowing how to switch gears quickly. Key qualities for success are having a creative mindset, the ability to run key projects and problem solve with little intervention. This is an in-person role in their offices in Greenwich Village. About the Job: Support the Founder with complex calendar management/ meeting scheduling and understanding shifting priorities; attend some meetings, as needed Arrange domestic and international travel arrangements and itineraries, personal and professional Coordinate key meetings and projects and collaborate with the team and act as a conduit Handle special projects both professional and personal; experience with creative projects a PLUS Arrange special events, dinners Expense reporting, personal and professional Handle customer mailings lists Personal work; take as much off her plate as possible so she can focus on the growing business, Special ad hoc projects, personal and professional Salary Plus Discretionary Bonus, 100% Coverage of Health Benefits About You: At least 5 years of experience as an Executive Personal Assistant to an entrepreneurial, preferably in a creative or hospitality company or HNW principal Bachelor's Degree Very detail oriented and organized with superior project management skills High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence Microsoft Office Suite; tech savvy A creative mindset that is looking to solve problems; excellent communication skills with a true collaborative approach and “high-end” service mentality Warm, engaging and agile
$65k-100k yearly est. 2d ago
Executive Assistant
Insight Global
Executive assistant job in Roseland, NJ
Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law. The ideal candidate will be responsible for planning, coordinating, and implementing projects within the decided-upon budget, timeline, and scope. They will also effectively monitor and present project updates to relevant stakeholders, clients, or project team members. Rate Range: 30-36.50HR Location: Roseland, NJ 4x a week 12 month contract+ extensions This role requires exceptional organizational skills, the ability to manage multiple priorities in a fast-paced environment, and a strong commitment to accuracy and confidentiality. The ideal candidate will thrive under pressure, demonstrate initiative, and ensure seamless coordination across executive offices. Key Responsibilities Executive Support Manage complex calendars, scheduling, and coordination of meetings across multiple time zones. Prepare agendas, take detailed notes, and distribute documentation for executive meetings. Draft, proofread, and edit correspondence, presentations, and reports with precision. Operational Coordination Prioritize and manage competing tasks and deadlines for three executives simultaneously. Serve as a central point of contact between VPs, internal teams, and external stakeholders. Organize travel arrangements, itineraries, and expense reports. Documentation & Communication Maintain accurate records, files, and documentation systems. Capture and summarize key decisions, action items, and follow-ups from meetings. Ensure timely communication and information flow across leadership teams. Administrative Excellence Handle confidential information with discretion and professionalism. Support special projects, executive initiatives, and cross-functional collaboration. Anticipate needs and proactively resolve issues before they escalate. Qualifications Proven experience as an Executive Assistant or in a similar administrative role supporting senior leaders. Exceptional organizational skills with the ability to manage multiple priorities simultaneously. Strong written and verbal communication skills; adept at documentation and note-taking. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools. Ability to work independently, exercise sound judgment, and adapt to shifting priorities. Former military background or experience in highly structured environments is a plus. High level of integrity, professionalism, and attention to detail.
$48k-71k yearly est. 4d ago
Executive Assistant
QXO
Executive assistant job in Greenwich, CT
The Executive Assistant (EA) will be a trusted partner, providing proactive administrative, organizational, and project support. This individual will manage complex calendars, coordinate domestic and international travel, prepare executive-level presentations, and ensure smooth day-to-day operations for fast-moving leaders. The ideal candidate is highly organized, anticipatory, discreet, and thrives in a dynamic, high-growth environment. Key Responsibilities Executive Support Manage complex, shifting calendars; prioritize meetings, resolve conflicts, and ensure leaders are prepared for every engagement. Coordinate travel logistics, including itineraries, accommodations, ground transportation, and expense reconciliation. Serve as the primary point of contact between executives and internal/external partners; ensure timely and accurate communication. Draft, edit, and prepare high-quality correspondence. Maintain strict confidentiality regarding sensitive information. Operational & Administrative Excellence Organize and coordinate team meetings. Track action items, follow up on deadlines, and help ensure initiatives move forward as planned. Manage inbox triage and prioritization to support executive focus on critical items. Process invoices, expenses, and procurement-related administrative workflows with accuracy and timeliness. Cross-Functional Coordination Liaise with internal stakeholders to support initiatives and information flow. Partner closely with other executive assistants to support companywide rhythms of business and leadership meetings. Project-Based Contributions Support the team's initiatives by assisting with research, data summaries, presentation formatting, and meeting preparation. Help drive special projects as assigned, ensuring clarity of objectives, timelines, and deliverables. Required Qualifications 7+ years of Executive Assistant experience supporting VP-level or C-suite leaders (supporting multiple executives a strong plus). Exceptional organizational skills and attention to detail. Proven experience managing complex calendars and high-volume scheduling. Strong proficiency in Microsoft Office Suite (Slides/PowerPoint, Sheets/Excel, Docs/Word). Experience arranging travel. Excellent written and verbal communication skills. Ability to exercise strong judgment, discretion, and confidentiality. Demonstrated ability to operate independently in a fast-paced, frequently changing environment. Personal Attributes Proactive, anticipatory, and able to think several steps ahead. Calm under pressure and able to handle ambiguity. Highly reliable, accountable, and committed to exceptional execution. Professional demeanor with strong interpersonal skills. Service-oriented mindset with a “no task too big or too small” approach. What you'll earn: 401(k) with employer match Medical, dental, and vision insurance PTO, company holidays, and parental leave Paid training and certifications Legal assistance and identity protection Pet insurance Employee assistance program (EAP) About the company QXO is the largest publicly traded distributor of roofing, waterproofing, and complementary building products in the United States. The company aims to become the tech-enabled leader in the $800 billion building products distribution industry and generate outsized value for shareholders. QXO is targeting $50 billion in annual revenues within the next decade through accretive acquisitions and organic growth.
$48k-70k yearly est. 1d ago
Administrative Assistant to Senior Executive - Asset Management 110K-120K plus bonus - 2+ years' experience. College graduate required.
TBG | The Bachrach Group
Executive assistant job in New York, NY
Highly respected Midtown, NYC Asset Management firm is seeking a bright, loyal and pro-active administrative assistant with stable, impressive work exposure, a Bachelors' degree and 3+ years administrative experience, to support a very Sr. Executive of the firm. Manage intricate calendar, coordinate meetings, organize global travel, conduct research, prepare meeting materials, and process expense reports. Great opportunity for someone with exceptional administrative skills, a can-do attitude, solid attention to detail, and a true desire to succeed both personally and financially. Proficiency in all MS Office programs required. Base salary up to 120K with an extremely generous bonus and sensational benefits and perks. Bachelors' degree required.
$49k-84k yearly est. 2d ago
Executive Assistant for a Family Office
Pocketbook Agency
Executive assistant job in Englewood Cliffs, NJ
JRN- 2300 A family office based in Englewood Cliffs, NJ is seeking a polished and experienced Executive Assistant to provide high-level administrative support to their CEO. This role requires exceptional organizational skills, strong attention to detail, and the ability to anticipate needs in a dynamic environment. The ideal candidate will have experience supporting a senior executive and be comfortable managing a variety of administrative, office management, and light personal tasks. Key Responsibilities: Provide comprehensive administrative support including complex calendar management, scheduling, and travel coordination Process and track expense reports and invoices Act as a gatekeeper and liaison between the CEO and internal/external contacts Manage general office operations including ordering supplies, coordinating catering, and organizing company events and team gatherings Handle occasional personal assistant tasks such as running errands and coordinating personal appointments Maintain confidentiality and professionalism at all times Qualifications: Minimum of 5 years of experience as an Executive Assistant supporting a CEO or C-suite executive Strong organizational and multitasking skills with excellent attention to detail Professional communication skills, both written and verbal Proficient in Microsoft Office and Google Workspace Must have a valid driver's license and reliable vehicle Ability to work fully onsite, Monday through Friday Location: Fully onsite M-F in Englewood Cliffs, NJ Salary: $125,000 DOE + benefits
$31k-55k yearly est. 4d ago
Executive Personal Assistant
Summit Staffing Partners 3.8
Executive assistant job in New York, NY
Midtown Manhattan, NYC Full Time, Permanent Position Our client, a prestigious and highly regarded family office, is seeking an Executive Personal Assistant to provide high-level concierge services. This role requires a proactive and highly organized professional to support an Ultra High-Net-Worth individual with personal and logistical tasks as well as day-to-day operations. The ideal candidate will have experience working with executives or high-net-worth individuals, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Job Description: Provide high-touch concierge and personal assistant services, ensuring seamless day-to-day support. Manage personal errands and coordinate logistics between multiple locations, including the client's home and office. Conduct research, summarize findings, and present actionable recommendations. Prepare documents, correspondence, and presentations for various personal and business needs. Assist with medical and health-related paperwork, scheduling, and coordination. Troubleshoot simple IT-related issues and provide step-by-step guidance on device management. Liaise with household staff, track work progress, and oversee home maintenance projects. Develop and maintain vendor relationships, ensuring service agreements and quality standards are met. Maintain detailed records for subscriptions, car services, expenses, and home-related services. Coordinate mail and package deliveries through certified mail, FedEx, and other methods. Manage travel logistics, including flights, hotels, ground transportation, and itinerary planning. Lead and oversee special projects, track progress, and provide status updates. Implement and manage administrative processes to enhance efficiency. Flexibility to work extended hours, weekends, and at multiple locations as needed. Additional responsibilities as assigned based on evolving client needs.
$58k-87k yearly est. 3d ago
Personal Executive Assistant to Partner - Private Equity
Mission Staffing
Executive assistant job in New York, NY
Job Title: Personal Executive Assistant to the Partner Industry: Private Equity Employment Type: Full-Time Compensation: 120k-155k base + bonus About the Firm: We are a boutique Private Equity firm headquartered in New York City, focused on long-term value creation through strategic investments across various industries. The firm operates in a fast-paced, entrepreneurial environment led by a dynamic and visionary Founder with a deep background in finance and business leadership. Position Summary: We are seeking a highly dedicated and exceptionally organized Personal Executive Assistant (PEA) to provide comprehensive, support to a Partner. This role spans both professional and personal responsibilities and requires someone who is proactive, trustworthy, and able to operate with discretion and sound judgment at all times. The ideal candidate is sharp, anticipatory, resourceful, and thrives under pressure. You will act as an extension of the Founder-protecting their time, streamlining their operations, and managing logistics with precision. Key Responsibilities: Executive Support : Provide comprehensive to a Partner, ensuring availability to address urgent matters and travel changes, even outside standard business hours. Manage complex and ever-changing calendars; schedule meetings across multiple time zones with speed and accuracy. Coordinate high-level domestic and international travel, including private aviation, hotels, transportation, and detailed itineraries. Prepare briefing documents, agendas, memos, and follow-ups for meetings and presentations. Serve as a liaison between the Founder and key stakeholders, both internal and external. Handle sensitive information and confidential documentation with complete discretion. Personal Support: Oversee day-to-day personal logistics, including appointments, reservations, gifting, and event planning. Coordinate with household staff, vendors, and service professionals to ensure smooth personal operations. Handle personal travel arrangements, including vacation planning and family coordination. Assist with errands, purchases, and other personal tasks as needed. Operational & Strategic Support: Monitor and track follow-ups and deliverables across multiple business ventures and personal projects. MUST HAVE EVENT EXPERIENCE - will be the point person for large scale events both domestically and internationally Assist with basic financial oversight, including invoice approvals, reimbursements, and expense tracking. Support special projects, offsite events, and strategic initiatives led by the Founder. Conduct research and provide recommendations on vendors, products, and services across business and personal domains. Qualifications: Bachelor's degree preferred. Minimum of 3 years supporting a high-net-worth individual, Founder, or C-suite executive in a fast-paced environment-ideally within finance, private equity, or family office. Demonstrated ability to provide 24/7 availability, limited but as needed and handle after-hours needs with discretion and professionalism. NYC-based & willing to occasionally travel to run events Impeccable organizational and time-management skills; thrives in high-demand settings. High emotional intelligence, problem-solving ability, and calm under pressure. Tech-savvy and experienced with tools such as Microsoft Office, Google Workspace, Slack, Notion, and expense platforms. Work Environment: This is a full-time, in-person position based in New York City. Required to be in office when Partner is in - typically 2-3 days per week Some travel and on-site presence at events or meetings may be required.
$62k-99k yearly est. 3d ago
Executive Assistant
Atlas Search 4.1
Executive assistant job in Greenwich, CT
A firm in Greenwich, CT is seeking a full-time Executive Assistant to members of the c-suite. This role will have hybrid flexiblity. Responsibilities: Calendar management for executives. Communicate between executives, internal, and external partners. Assist in preparing reports and presentations. Assist with organizing company meetings and events. Other Ad-hoc projects to assist with office needs. Qualifications: Bachelor's degree or equivalent experience 5+ years of experience as an Executive Assistant Experience in professional services Experience supporting a C-Level executive preferred The annual base salary range is $115,000 to $170,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.
$49k-75k yearly est. 1d ago
Executive Assistant
Joss Search
Executive assistant job in New York, NY
THE CLIENT Our client is a highly respected private equity firm with decades of industry experience and a stellar reputation in the market. While headquartered in the Midwest, their Midtown Manhattan office houses a close-knit team of about 40 professionals. The firm is deeply committed to investing in its people, which is reflected in their long-tenured, collaborative, and highly valued administrative team. THE ROLE This Executive Assistant position directly supports the CEO, acting as a strategic partner and trusted right hand. The role demands a proactive, detail-oriented professional with exceptional organizational skills and the ability to thrive in a fast-paced, high-impact environment. You'll be instrumental in driving efficiency, managing priorities, and ensuring seamless communication across the executive office. Key Responsibilities: Calendar management across multiple time zones Coordination of domestic and international travel Expense tracking and reconciliation Handling of ad hoc administrative and project-based tasks THE CANDIDATE The ideal candidate is energetic, organized, and team-oriented, with a “no task too small” mindset. They thrive in a fast-paced, high-stakes environment and bring both warmth and professionalism to every interaction. This position requires exceptional judgment, discretion, and the ability to anticipate needs while maintaining a high level of confidentiality and poise. Qualifications: 10+ years of experience as an Executive Assistant Proven experience as an Executive Assistant to a CEO. Background in private equity, venture capital, hedge funds, or other alternative investment environments is required Ability to manage shifting priorities in a dynamic environment Strong communication skills written and verbal Proficiency in Microsoft Office (Outlook, Word, Excel) Willingness to pitch in and help wherever needed a true team player THE COMP/BENEFITS Paying up to $200k Hybrid, 4 days a week in the office Outstanding benefits: fantastic healthcare, family planning benefits, 401k, 20+ days PTO, discretionary bonus Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.
$53k-78k yearly est. 1d ago

Learn more about executive assistant jobs

How much does an executive assistant earn in Hackensack, NJ?

The average executive assistant in Hackensack, NJ earns between $41,000 and $85,000 annually. This compares to the national average executive assistant range of $35,000 to $71,000.

Average executive assistant salary in Hackensack, NJ

$59,000

$41,00010%

$59,000Median

$85,00090%

What are the biggest employers of Executive Assistants in Hackensack, NJ?

The biggest employers of Executive Assistants in Hackensack, NJ are:

Vitamin Shoppe
Psg
H Mart
Robert Half
Cross River
LG Electronics
Hess
Ektello
Hackensack Public Schools
Mai Placement

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Executive assistant jobs in Hackensack, NJ

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