Executive assistant jobs in Hawaii

Reports to: Executive Assistant (to CEO) Employment Type: Full-Time Department: Executive Support Compensation: $33-$37/hour The Opportunity Alpha Inc. is seeking a detail-oriented and resourceful Junior Executive Assistant (Jr. EA) to provide high-impact support to our Executive Assistants and leadership team. This role is central to maintaining alignment across departments, supporting executive priorities, and ensuring the smooth execution of events, projects, and administrative processes. As a Jr. EA, you will gain exposure to the inner workings of executive operations, from coordinating high-level meetings to assisting with offsites and strategic projects. You'll play a key role in organizing systems, improving processes, and ensuring leaders have the information and resources they need to make critical decisions. This role is ideal for someone with strong organizational skills, a bias toward action, and a commitment to confidentiality and excellence. If you thrive in a fast-paced environment, have an eye for detail, and are excited to support leaders who are shaping Alpha's future, this opportunity is for you. About Alpha Inc. At Alpha Inc., we are dedicated to building Hawaii's future through excellence in heavy civil construction, water well drilling, renewable energy, and concrete services. As a locally owned and operated company, we take pride in delivering high-impact projects that serve our communities for generations. We live by three core values that shape how we work and lead: Lead with Heart - Approaching every endeavor with humility, empathy, and respect. Strength in Unity - Fostering trust and collaboration to achieve collective success. Alpha Mentality - Demonstrating grit, accountability, and a relentless drive to excel. Join us in shaping what's next - with purpose, pride, and the Alpha mindset. What You Will Do Executive & Calendar Support Assist Executive Assistants in managing executive calendars, resolving scheduling conflicts, and preparing agendas. Coordinate communications and logistics across department heads, staff, and executives. Event & Project Coordination Support executive offsites, strategic projects, and internal events. Maintain guest and event records (RSVPs, NDAs, preferences, contact lists). Manage vendor relationships and logistics for event planning and execution. Administrative Operations Organize and file sensitive documents related to estate operations, security, and leadership support. Track receipts, expenses, and company subscriptions. Support new hire onboarding and ensure consistent employee experience. Process & Continuous Improvement Assist with SOP development, training coordination, and rollout of new process initiatives. Identify bottlenecks, propose improvements, and support cross-team alignment. Use project management and workflow tools (e.g., Asana, Trello, Monday.com, Jira) to track deliverables. What You Bring High School Diploma or equivalent required; Associate's or higher in Business Administration or related field preferred. Minimum 1 year of experience in a fast-paced office, leadership support, or administrative environment. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams). Strong organizational, time management, and communication skills. Ability to handle confidential information with discretion. Sense of urgency and adaptability in dynamic situations. Preferred Skills & Experience Experience with calendar and schedule management. Event planning and cross-functional coordination experience. Familiarity with AI tools (e.g., ChatGPT) to streamline workflows. Strong attention to detail and commitment to accuracy. Why Alpha? At Alpha Inc., we're not just building infrastructure-we're building Hawaii's future with purpose, precision, and pride. As a locally owned company, we take on complex challenges with a clear mission: deliver high-impact solutions rooted in ingenuity, ‘ohana, and long-term impact. Here, you'll join a team that leads with heart, embodies strength in unity, and lives the Alpha Mentality. We value grit, trust, and teamwork-and we believe success comes from doing the work that matters, together. If you're ready to grow in your career while helping drive executive priorities forward, apply with Alpha Inc. Hawaii today. Requirements (Conditions of Employment) Employment at Alpha Inc. is contingent upon the following: Completion of standard pre-employment screening. A background check conducted after a conditional offer; past issues reviewed case by case per Hawai‘i and federal law. Passing a drug test (for both full-time and part-time hires) conducted under Hawai‘i's statutory requirements. Alpha Inc. is an Equal Opportunity Employer committed to diversity, equity, and inclusion. We do not discriminate based on any protected status under federal or Hawai‘i law. Applicants must be authorized to work in the United States; we are unable to sponsor visas. Employment eligibility will be verified upon hire. If you need a reasonable accommodation during the application or hiring process, please contact us at ***********************. #LI-ALPHASP

We are seeking a motivated and detail-oriented Executive Assistant Support professional to assist in the areas of corporate development, entity formation, compliance, and general administrative functions. This is an excellent opportunity for someone looking to grow their knowledge and skills in corporate operations and compliance within a supportive, fast-paced, and team-driven environment. The ideal candidate will be organized, proactive, eager to learn, and comfortable juggling multiple tasks. This role provides hands-on exposure to corporate governance, legal documentation, and administrative workflows, with the opportunity for professional development and career growth. Primary Responsibilities 1. New Entity & Venture Support • Assist with compiling and submitting documentation for new entities and joint ventures (JVs), including forms for Articles of Organization, IRS EINs, and business registration. • Support coordination with banking institutions and internal departments for new account setup and compliance. • Help maintain digital files and checklists for entity and JV documentation. • Attend internal meetings and partner calls to take notes, track follow-ups, and support task execution. • Conduct basic research on business names and competitors using online databases (e.g., DCCA, state registries). • Help update and distribute entity listings and compliance records to stakeholders. 2. System for Award Management (SAM) Assistance • Assist with inputting and updating company data within the SAM.gov portal.• Track key SAM.gov deadlines and support document preparation for renewals. • Help monitor status of active and inactive entities and perform competitor research as assigned. • Provide administrative assistance with federal reporting tasks (e.g., BioPreferred, Service Contracts). 3. Banking and Financial Documentation Support • Organize and maintain digital and physical banking records and binders. • Support preparation of bank account opening forms and user authorization documents. • Assist with internal recordkeeping related to ACH transfers and Positive Pay tracking. 4. Corporate Records and Compliance Administration • Help maintain and organize corporate binders, organizational charts, and official company records. • Update contact and registration information for registered agents across multiple states. • Assist with preparing and distributing corporate structure documents and compliance summaries. 5. General Executive and Administrative Support • Provide administrative support to the corporate development and compliance teams as needed. • Assist with document formatting, calendar scheduling, digital filing, and internal communication. • Contribute to process improvement efforts and help build best practices for compliance tracking. Preferred Qualifications • 1-3 years of experience in an administrative, executive support, or office coordination role (corporate or legal environment preferred). • Willingness and ability to learn new systems, regulatory requirements, and business processes. • Strong organizational skills, attention to detail, and follow-through. • Excellent written and verbal communication skills. • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); familiarity with shared drives and file systems.• Ability to maintain confidentiality and handle sensitive corporate information with discretion. • Interest in growing within corporate development, compliance, or legal support roles. • Exposure to government contracting is a plus but not required. Work Environment & Growth This position offers direct exposure to legal, compliance, and corporate development operations within a dynamic and growing company. You'll work alongside experienced professionals and leadership, with opportunities to build technical skills and advance within the department over time. We are committed to a merit-based hiring process that values individual skills, qualifications, and performance. Our hiring practices comply with all applicable federal, state, and executive orders, including the recent Executive Order on Equal Opportunity Hiring.

The East-West Center is a premier institution in the Indo-Pacific to convene, develop, and equip a network of leaders to solve challenges of common concern. Founded in 1960, the Center has been a leader in promoting understanding and cooperation between the United States and the Indo-Pacific region through its innovative programs and research initiatives. Our team is searching for a highly skilled and motivated Executive Assistant to support our President. If you thrive in a fast-paced environment, are highly organized, and can maintain the highest level of confidentiality, we want to speak with you! As the Executive Assistant to the President, you will play a critical role in ensuring the smooth operation of the executive office. This position requires a proactive, detail-oriented individual who can handle multiple tasks with discretion and efficiency. Demonstrating your ability to communicate effectively and serve with respect and integrity, manage schedules and navigate deadlines that can change rapidly, and handle sensitive information with the utmost confidentiality is essential to your success. If this sounds like a position that you could thrive in, we encourage you to join our team and apply for this exciting opportunity today! KEY RESPONSIBILITIES OF THE EXECUTIVE ASSISTANT TO THE PRESIDENT Here are some of the key responsibilities you can expect in this role: Confidentiality: Handles sensitive and confidential information with the highest level of discretion and integrity. Organization: Manages the President's calendar and email account(s), schedules meetings, and coordinates travel arrangements on a timely basis. Coordinates and executes tasks related to President-hosted events, ensuring all details are handed timely and appropriately. Adapts to the changing needs and priorities of the President and the organization while also being available to handle urgent tasks as they arise. Communication: Serves as the primary point of contact between the President and internal/external stakeholders. Receives incoming correspondence and reviews outgoing communication that requires the President's response and ensures correctness. Ensures prompt and adequate action is taken on urgent matters requiring the President's attention or in their absence. Ensures the president's bio is kept updated and responds to requests for materials regarding the President and/or the Center. Hospitality: Greets visitors and guests to ascertain the nature of their visit while providing courteous accommodations. Directs inquires to the appropriate office or program in a timely and professional manner. Maintains hospitality area in a clean and orderly manner and ensures refreshments are readily available for incoming visitors. Administration: Processes travel and office expenditures including monthly credit card expenses, office supplies, and other necessary spending in compliance with the Center's financial policies and procedures. Maintains professional contact and office database lists. Prepares correspondence, reports, and presentations as needed. REQUIRED QUALIFICATIONS AND SKILLS You will need to possess the following qualifications and skills to be considered for this role: Education & Experience - Eight (8) years of professional experience managing office operations and a strong work tenure of supporting executive leadership, or a combination of post-high school education and work experience demonstrating progressively increasing responsibilities which totals eight (8) years. Previous experience should include supporting an executive or c-suite position. Previous experience working with governing boards and non-profit/educational institutions is preferred. Communication - Possesses strong written and verbal communication skills. Must be able to effectively communicate and interact with people of diverse backgrounds and abilities in person, on the phone and in digital environments. Demonstrated Ability - To organize, prioritize and coordinate work involving a wide variety of tasks; to take initiative and work independently and cooperatively in following through on assignments; to assume responsibility for whole areas of work and integrate information from relevant sources; to gather and/or prepare background materials; to work effectively and deal pleasantly and helpfully with people of diverse cultural backgrounds; to work under the pressure of deadlines and competing demands; to acquire and maintain knowledge of and appropriately apply various policies and procedures; to establish and maintain accurate files and records; to adapt to changes and exercise good judgment in dealing with a variety of situations; to perform effectively in a non-routine work environment; to appropriately handle confidential information; to make arithmetic computations and record figures accurately; to handle detail-oriented assignments with accuracy, to communicate effectively both verbally and in writing and to function effectively as a work leader. Knowledge - Of office practices and recordkeeping procedures; of correct English grammar, punctuation, spelling, and word usage; of office machines and equipment including computers and emerging technologies; high proficiency with Microsoft Word and Excel, Adobe, and equivalent office computer applications; proficiency with Google suite, Microsoft 365, or other work sharing platforms; and of meeting software such as Zoom and Skype. Physical Requirements - Able to sit, walk or stand for extended periods of time; dexterity of hands and fingers to operate a computer keyboard, operate standard office equipment, and use a phone; see and read a computer screen and printed matter with or without vision aids; read and understand rules and policies, labels, and instructions; and to hear, speak and understand speech at normal levels and on the telephone. SALARY AND BENEFITS The East-West Center values its employees and provides a supportive work environment for staff to excel and thrive. Here are some of the benefits you can expect when you join our team: Competitive Salary and Benefits The annual salary for this position starts at $ 69,312.32 per year with an attractive benefits package that includes health insurance, retirement savings, and paid time off. Career Growth Opportunities We believe in investing in our employees and providing opportunities for career growth and development. By joining our team, you will have the opportunity to take on additional responsibilities and advance your career within our organization. Supportive Work Environment We believe in fostering a supportive work environment where our employees feel valued and appreciated. We encourage open communication and collaboration and provide the tools and resources our employees need to succeed. HOW TO APPLY If you're interested in applying for this role, submit an electronic application by clicking the "APPLY TO THIS JOB" button below so that you can be immediately considered. Here are some tips to help you prepare you for our job application process: Tailor Your Resume and Write a Compelling Cover Letter Make sure that your resume is tailored to the specific requirements of the job. Highlight your relevant experience and skills and provide examples of how you have demonstrated leadership in your previous roles. Your cover letter should be tailored to the job and provide a clear and concise summary of your qualifications and experience. Explain why you are interested in the role and how you can contribute to our team. Our initial assessment will be based on the information you submit in your application. Be Prepared for the Interview If you are invited for an interview, make sure that you are well prepared. Research our company and its role and be prepared to answer questions about your experience and qualifications. Provide Three Professional References Ensure that your references can attest to your skills, worth ethic, and integrity. What these people reveal about you - both in terms of what they do and don't say - can make a difference in whether you'll be hired. So, it's extremely important that you choose wisely when deciding who to use as a reference. The Center is dedicated to creating respectful and inclusive programming that values innovation and growth through collaborations across the organization and the region. With its cutting-edge research, educational programs, and vibrant community, the East-West Center has become a hub of academic excellence and cultural exchange. Whether you are a student, researcher, or simply someone interested in making a difference for peoples and communities throughout Asia, the Pacific and the US, the East-West Center is the perfect place to explore and discover new perspectives. As required under Title IX, the East-West Center does not discriminate on the basis of sex in the educational programs or activities it operates, including admissions and employment. This is a full-time, in-person role that requires the desired candidate to physically reside on Oahu, Hawaii. Relocation assistance is not being offered for this position.

ATA Services, Inc., is looking for a full-time Executive Assistant to work with our client the Hawaii State Hospital. Please review the details listed below: Hourly Rate: $25.76 Kaneohe, HI 96744 Overview: We are looking for a detail-focused, calm-under-pressure, paperwork pro who thrives in administrative support. What You'll Do: Be the right hand to a busy Doctor, managing administrative tasks with precision and care. Organize, prepare, and maintain medical documentation, reports, and correspondence. Coordinate schedules, meetings, and communications with internal teams and external partners. Ensure compliance with hospital procedures and confidentiality standards. Education/Experience 2 years of administrative experienc

Job Description Established in 1899, Child & Family Service (CFS) is a community-based organization with a mission of strengthening families and fostering the healthy development of children. CFS has been a fierce advocate for children and families in the midst of social injustices and inequalities. Our statewide support, counseling, and therapeutic programs help individuals and families heal from trauma, prevent abuse and neglect, and can break the cycle of generational poverty. MISSION STATEMENT Strengthening families and fostering the healthy development of children. OUR VISION Healthy, thriving individuals and families building strong, multicultural communities across generations. OUR VALUES HOPE values: Humility, Ownership, Perseverance, Engagement We offer an extensive array of benefits for our employee including paid time off, preventative health care paid time off, birthday floating holiday, volunteer floating holiday, 16 Paid Holidays in a Year (17 in an Election Year), Medical/Dental/Vision/RX plans, Out-out incentive, 401(k), flexible spending plans, & more. Come join Child & Family Service and help us serve thousands in our communities! SUMMARY OF DUTIES Under the direction of the Program Supervisor, the Administrative Secretary is responsible for providing administrative support to the Domestic Violence Advocacy Program. This role includes specialized secretarial and clerical tasks that necessitate a comprehensive understanding of relevant terminology, forms, and procedures. The position also involves managing sensitive and confidential information in compliance with HIPAA guidelines. The Administrative Secretary's responsibilities involve: Screening potential participants over the phone and during the intake process. Provide administrative and clerical support to the program, ensuring effective coordination between support staff and the program team. Schedule intake assessments and update participant attendance records. Oversee the maintenance of participant records and facilitate communication with both internal and external sources. The skills required for this role include answering phones, welcoming and assisting office visitors, and operating personal computers and other office equipment. This dynamic position requires a significant level of initiative, independent judgment, and discretion in managing calls, visitors, and mail, as well as handling requests for information. EDUCATION AND TRAINING REQUIREMENTS High school, plus additional courses or specialized training at business or community college, or other formal training facility or program. Requires ability to understand and carry out assigned duties effectively. Knowledge needed such as stenography, office routines, elementary accounting procedures; operation of equipment such as bookkeeping and billing machines, tabulating equipment, transcription machines. EXPERIENCE Over one year, up to and including two years. SPECIAL KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED Must possess significant organizational skills to perform assignments. Competent use of computers, to include use of MS Word and Excel spreadsheet applications. Able to operate office machines such as facsimile machines, and photocopier machine. Familiar with Zoom and Teams Platforms to schedule meetings and minor technology support. OTHER POSITION REQUIREMENTS This position is subject to a criminal background investigation and continued employment is contingent on a record clear of convictions. Requires contacts both inside and outside the organization in order to furnish or obtain information and/or provide participant services. Normal courtesy, tact and discretion required. At Child & Family Service, we are proud to be an equal opportunity employer and prohibit discrimination and harassment of any type without regard to race, color, religion, age, national origin, disability status, genetics, veteran status, sex, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We apply this to all aspects of employment, including, but not limited to, recruiting, hiring, promotion, transfer, leave of absence and termination.

Job DescriptionDescriptionExecutive Assistant Pay scale: up to $56K - 72K annually, depending on experience Hire on Incentives MyTeam Medical Staffing Services seeks to fill an Executive Assistant positions. Position is full time located in Honolulu, HI. Interested candidates should have a minimum of 5 years of current executive team required. Executive Assistant provides administrative support and assistance to the CEO/Executive Director. The position also assists other members of the Executive team as needed. The Executive Assistant is expected to operate as a business partner on important matters with little oversight. Regular and reliable on-site attendance is required. Key Responsibilities Welcome guests, vendors, applicants and other visitors by greeting them and addressing inquires while maintaining excellent customer service. Protect operations by keeping information confidential. Provide historical reference by developing and utilizing filing and retrieval systems. Record meeting minutes and file accordingly. Coordinate activities for Board meetings, All-Staff meetings, Provider meetings and other meetings and training sessions. Work effectively as an individual contributor and as a member of a team on select and ongoing projects. Open, sort, and distribute incoming mail and other correspondence. Sort, stamp and otherwise process outgoing mail and other correspondence. Maintain an organized and efficient work space. Skills, Knowledge and Expertise Bachelor's degree from an accredited college or university required Minimum 5-years of experience supporting an Executive team required. Demonstrated ability to deliver desired results Proficient in Excel, Work, and Outlook High level of attention to detail Strong organizational skills Ability to prioritize key business objectives and respond quickly to changing priorities Able to multi-task and work in a fast-paced environment

About the Role: Are you an organized, proactive, and detail-oriented individual looking to take your career to the next level? Our client is seeking a highly skilled and adaptable Executive Assistant to join their dynamic team. This role is for someone who excels in providing seamless administrative support while thriving in a fast-paced, technology-driven environment. As an Executive Assistant, you will play a pivotal role in optimizing organizational efficiency and acting as a critical support system to the executive leadership. Key Responsibilities: + Act as the main point of contact between executives and internal/external stakeholders. + Manage schedules, coordinate meetings, and oversee travel arrangements. + Prepare and process expense reports, spreadsheets, and presentations. + Support workflow automation and cross-functional process improvements. + Handle confidential information with discretion. + Provide digital and technical support, including CRM management and basic data analytics. + Collaborate across departments to ensure smooth operations and timely responses to shifting priorities. + Assist with special projects and administrative initiatives as needed. Requirements Key Qualifications: + Proven experience as an Executive Assistant or similar role. + Exceptional organizational, time-management, and problem-solving skills. + Strong verbal and written communication abilities. + Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint); experience with CRM platforms is a plus. + Ability to work both independently and collaboratively in a fast-paced environment. + A service-oriented mindset with excellent interpersonal skills. + Knowledge of emerging technologies in automation and digital workflow tools is highly desirable. Why Join Us? + Opportunity to work with an innovative and forward-thinking team. + Professional growth in a blended role combining classic administrative support with tech-forward initiatives. + Competitive compensation and benefits package. + A supportive team environment emphasizing collaboration, efficiency, and adaptability. Next Steps: Do you have what it takes to thrive in this exciting role? Submit your resume today and let's explore how we can take your career to the next level! TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .

The authorized level of the position is Program Specialist III. Applications are being accepted down to the Professional Trainee I in the event of recruiting difficulties. Salary Range: All new external applicants will be placed on the initial step of the salary range. However, placement above the initial step of the salary range will be based on special characteristics and critical needs of the position, an applicant's exceptional qualifications, the availability of funds, and other relevant factors. Such appointments require prior approval. Hawaii State Department of Education employees will be placed on the salary range in accordance with Department regulations. Professional Trainee I, SR-16: $4,243.00 - $5,162.00 per month Professional Trainee II, SR-18: $4,590.00 - $5,588.00 per month Program Specialist III, SR-20: $4,961.00 - $6,043.00 per month Examples of Duties The position is responsible for the planning, organizing, coordinating, monitoring, administrative support of operations, and professional learning networks in support of statewide parent, family, and community engagement activites, including but not limited to , School Community Councils, (SCCs), Community Children's Councils (CCCs), Parent Community Networking Centers (PCNCs) and Military Impacted Schools. Examples of duties are: * Engages, administers, and bridge networks of communities such as SCC, CCC, and PCNC. * Negotiates and maintain professional relationships with community members, partner agencies and school personnel. * Conducts research into changes in State and Federal laws, rules, and regulations. * Provides direct instructional services and deliver training workshops. * Assist with volunteer organizations. * Conducts studies and analyses of major, unprecedented or controversial issues regarding the agency services and operations. * Formulates and recommends major new policies, program goals or objectives. * Supports collecting communication materials in partnership with the Communication Office about strong parent, family, and community engagement. Minimum Qualifications Basic Education Requirement: Graduation from an accredited four-year college or university with a Bachelor's degree. Excess work experience as described under the Specialized Experience below or any other responsible administrative, professional or analytical work experience which provided knowledge, skills and abilities comparable to those acquired in four years of successful study while completing a college or university curriculum leading to a baccalaureate degree may be substituted on a year-for-year basis. To be acceptable, the experience must have been of such scope, level and quality as to assure the possession of comparable knowledge, skills and abilities. The education or experience background must also demonstrate the ability to write clear and comprehensive reports and other documents; read and interpret complex written material; and solve complex problems logically and systematically. Experience Requirements: Except for the substitutions provided for in this specification, applicants must have had progressively responsible experience of the kind and quality described in the statements below and in the amounts shown in the following table or any equivalent combination of training and experience: Class TitleSpclzd Exp (Yrs) Supvy Exp (Yrs) Total Exp (Yrs) Professional Trainee I000Professional Trainee II1/201/2 Program Specialist III1-1/201-1/2 Specialized Experience: None for the Professional Trainee I; six (6) months for Professional Trainee II; and for Program Specialist III, one and one-half (1½) years of progressively responsible professional experience in one or a combination of the following: * Progressively responsible professional experience which demonstrated the ability to conduct studies and analyses of programs or projects through active participation in the planning, coordination, development and/or evaluation of programs and/or program activities. The experience must have involved performing professional work concerned with program interrelationships, effectiveness or intra-program integration. It must further have demonstrated a high degree of analytical skill involving the ability to identify information needs, collect and analyze data, and identify problems and alternative solutions and their advantages and disadvantages and develop logical recommendations for a course of action and the ability to read, comprehend and interpret complex material such as State statutes and/or federal regulations and draft comprehensive reports of findings and conclusions. * Progressively responsible professional work experience which involved providing assistance and support to individuals and families in need of social services or other related community resources. Substitutions Allowed: Possession of a Master's degree from an accredited college or university in business administration, public administration or a field pertinent to the agency's programs and activities may be substituted for one (1) year of Specialized Experience. Selective Certification Experience Requirement: Of the Specialized Experience Requirement, applicants must possess a minimum of one (1) year of professional experience as described in Specialized Experience Type 2 above. Such experience may have been gained concurrently or separately in meeting the Specialized Experience requirement. Driver's License Requirement: Applicant must have a current, valid driver's license. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that applicant has the ability to perform the duties of the position for which applicant is being considered. Supplemental Information Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years. Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below: * A copy of the applicant's TA History Report or equivalent system-generated report; * A signed letter from the applicant's supervisor that includes the applicant's name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or, * Copies of the applicant's signed SF-10 Forms. Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education. Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force. Equal Opportunity The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes. Payday New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month. 12-month civil service and SSP employees enjoy a range of competitive benefits: * Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year. * Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. * Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits. * Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan. * Group Life Insurance: The State provides a free life insurance policy for employees and retirees. * Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld. * Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis. * Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits. * Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products. * Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available. * Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program. * Social Security: As an employer, the State also contributes to an employee's social security account. * Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation. * Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining. The above is intended as a general summary of the benefits offered and is subject to change. This does not constitute a contract or binding agreement. Benefits vary by type of employment appointment and collective bargaining agreements. 01 DRIVER'S LICENSE REQUIREMENT: Do you possess a current, valid driver's license? NOTE: To receive credit, you must submit a clear copy of your driver's license. A conditional/instructional permit to drive is not acceptable. * Yes * No 02 PROGRAM SPECIALIST EDUCATION REQUIREMENT: Which statement below describes your education qualification? Note: You must submit an original or a legible copy of your official college/university transcripts from each institution to receive credit. * I have a Bachelor's degree from an accredited four-year college or university. * I have four (4) years of responsible administrative, professional or analytical work experience which provided knowledge, skills and abilities comparable to those gained from completion of a baccalaureate degree from an accredited university. * In addition to a. above, I have a masters degree from an accredited college or university in business administration, public administration or a field pertinent to the agency's program. * I do not have any of the above mentioned education or experience. 03 PROGRAM SPECIALIST SPECIALIZED EXPERIENCE REQUIREMENT: Do you possess progressively responsible professional work experience which demonstrated the ability to conduct studies and analyses of programs or projects through active participation in the planning, coordination, development and/or evaluation of programs and/or program activities? The experience must have involved performing professional work concerned with program interrelationships, effectiveness or intra-program integration. It must have demonstrated a high degree of analytical skill involving the ability to identify information needs, collect and analyze data, and identify problems and alternative solutions and their advantages and disadvantages and develop logical recommendations for a course of action and the ability to read, comprehend and interpret complex material such as State statutes and/or federal regulations and draft comprehensive reports of findings and conclusions. * Yes, I possess at least three and a half (3½) years of professional work experience as described. * Yes, I possess at least two and a half (2½) years, but less than three and a half (3½) years of professional work experience as described. * Yes, I possess at least one and a half (1½) years, but less than two and a half (2½) years of professional work experience as described. * Yes, I possess at least one half (½) year, but less than one and a half (1½) years of professional work experience as described. * No, I do not possess professional work experience as described. 04 SPECIALIZED EXPERIENCE REQUIREMENT (Cont.): If "YES", for EACH employer/position you wish to be considered, provide: (A) Name of the employer; (B) Your official job title; (C) Dates of employment (from-mm/yy - to-mm/yy); (D) Average number of hours worked per week; (E) Describe your experience in conducting studies and analyses of programs or projects through active participation in the planning, coordination, development and/or evaluation of programs and/or program activities; (F) Explain your experience in performing professional work concerned with program interrelationships, effectiveness or intra-program integration; (G) Describe your experience in identifying information needs, collect and analyze data, and identify problems and alternative solutions and their advantages and disadvantages and develop logical recommendations for a course of action; and, (H) Describe your experience in reading, comprehending and interpreting complex material such as State statutes and/or federal regulations and draft comprehensive reports of findings and conclusions. Identify and treat each employer or change in position separately. Note: Use specific language that clearly describes the extent of your involvement and experience. Do not copy/paste or give reference to your resume as a response to this question. If your write up is unclear, you may be asked to provide a copy of your official job/position description. If you do not have experience, type "None" in the space provided. 05 SPECIALIZED EXPERIENCE - TYPE 2 REQUIREMENT: Do you possess at least one (1) year of progressively responsible professional work experience which involved providing assistance and support to individuals and families in need of social services or other related community resources? Such experience may have been gained concurrently or separately in meeting the minimum qualification requirements. * Yes * No 06 SPECIALIZED EXPERIENCE - TYPE 2 REQUIREMENT (Cont.): If "YES", for EACH employer/position you wish to be considered, provide: (A) Name of the employer; (B) Your official job title; (C) Dates of employment (from-mm/yy - to-mm/yy); (D) Average number of hours worked per week; (E) Provide a detailed description of your experiences which involved providing assistance and support to individuals and families in need of social services or other related community resources.; and, (F) Name and title of your immediate supervisor and an explanation of how your duties differed from your supervisor's. Note: Identify and treat each employer or change in position separately. Do not copy/paste or give reference to your resume as a response to this question. If your write up is unclear, you may be asked to provide a copy of your official Job/Position Description. If you do not have any experience, please type "None" in the space provided. 07 TRANSCRIPTS, CERTIFICATIONS, AND OTHER VERIFYING DOCUMENTS: Official or copies of official transcripts, certifications (front and back), and other verifying documents must be received in our office within ten (10) calendar days from the date of your application. If these documents are NOT received by the deadline, your application may be rejected. * I understand, and will submit the required documents to CSSP Recruitment within ten (10) calendar days. * I understand, but I will not submit the required information. I understand that my application may be rejected. * I have previously submitted my verifying documents for another recruitment. Required Question Employer Hawaii State Department of Education Address P.O. Box 2360 Honolulu, Hawaii, 96804 Website ***********************************

*This is a fully on-site, in-person role based near Honolulu, Hawaii*Job Purpose This role plays a critical role in managing financial operations across multiple projects, ensuring accuracy, compliance, and strategic insight. This position supports job costing, vendor payments, payroll coordination, and audit readiness, while collaborating closely with project managers, field teams, and administrative staff. Duties and Responsibilities 1. Job Costing & Budget Tracking + Maintain detailed cost records for each project, including labor, materials, equipment, and subcontractor expenses + Reconcile budget vs. actuals and flag variances for project managers 2. Accounts Payable & Receivable + Process vendor invoices and record receivable invoices and payments received + Support WIP (Work-in-Progress) reporting and revenue recognition 3. Compliance & Documentation + Ensure adherence to GAAP, tax regulations, and industry-specific requirements (e.g., certified payroll, retention tracking) + Maintain audit-ready records including insurance certificates and licensing 4. Payroll & Labor Coordination + Collaborate with HR and field supervisors to verify timecards, union rates, and job allocations + Assist with payroll processing and labor cost distribution 5. Systems & Process Optimization + Utilize construction accounting software (e.g., Sage 300, QuickBooks Contractor, Procore Financials) + Recommend improvements to financial workflows and reporting tools + Organize and process payments for all vendor invoices + Record transactions in the company's accounting system with proper GL coding Required Education and Experience + Experience with Sage 300 Accounting Software + Bachelor's degree in Accounting, Finance, or related field (CPA or construction accounting certification preferred) + Minimum 3 years of accounting experience in construction or project-based industries + Proficiency in accounting and project management software + Strong understanding of job costing, progress billing, and compliance documentation + Excellent communication skills and ability to collaborate across departments Competencies + Previous experience in accounting, bookkeeping, or accounts payable/receivables + Proficiency in Sage 300 Accounting Software (QuickBooks a plus, but not required) + Strong knowledge of general accounting principles and practices (GAAP) + Proficiency in Microsoft Word, Excel, and Outlook + Ability to type a minimum of 45 WPM + Excellent attention to detail and accuracy + Strong organizational and time management skills + Ability to work independently and meet deadlines + Effective written and verbal communication skills + Team-oriented attitude Required Education and Experience + Experience with Sage 300 Accounting Software + Bachelor's degree in Accounting, Finance, or related field (CPA or construction accounting certification preferred) + Minimum 3 years of accounting experience in construction or project-based industries + Proficiency in accounting and project management software + Strong understanding of job costing, progress billing, and compliance documentation + Excellent communication skills and ability to collaborate across departments Job Type & Location This is a Contract to Hire position based out of Honolulu, HI. Pay and Benefits The pay range for this position is $25.00 - $41.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Honolulu,HI. Application Deadline This position is anticipated to close on Nov 18, 2025. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Benefits: 401(k) 401(k) matching Dental insurance Health insurance Opportunity for advancement Vision insurance SERVPRO - Maui is hiring an Administrative Assistant! BenefitsSERVPRO - Maui offers: Competitive compensation Superior benefits Career progression Professional development And more! As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and generally being a helpful and positive presence in the workplace. Key Responsibilities Perform fundamental daily administrative tasks to assist the office team Coordinate crew and job scheduling Perform detailed and accurate data entry Assist other departments, as needed Position Requirements High school diploma/GED (preferred) Must be knowledgeable in Microsoft Office Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task Skills/Physical Demands/CompetenciesThis is a role in a fast-paced office environment. Some filing is required which would require the ability to lift files, open filing cabinets, and bending or standing as necessary. Ability to successfully complete a background check subject to applicable law. Pay to commensurate with applicable experience. Each SERVPRO Franchise is Independently Owned and Operated. All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated Servpro Franchise. Servpro Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of Servpro Industries, LLC or Servpro Franchisor, LLC (the Franchisor), in any manner whatsoever. All Sample Forms provided by Servpro Industries to Servpro Franchises should be reviewed and approved by the Franchise's attorney for compliance with Federal, State and Local laws. All Sample Forms are provided for informational purposes and Servpro Franchises may choose whether or not to use them. Compensation: $17.00 - $21.00 per hour Picture yourself here fulfilling your potential. At SERVPRO , you can make a positive difference in people's lives each and every day! We're seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. With nearly 2,000 franchises all over the country, finding exciting and rewarding SERVPRO career opportunities near you is easy! We look forward to hearing from you. All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO Franchise. SERVPRO Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.

Title: Administrative & Fiscal Support Specialist 0079229 Hiring Unit: Administrative Affairs - Business Office Additional Salary Information: Pay band A: Minimum $4,458 / Month Full Time/Part Time: Full Time Permanent/Temporary: Permanent Funding: General Funds Other Conditions: This is NOT a remote position - the job requires in-person work. Duties and Responsibilities: (denotes essential functions) * Serves as a resource person for all cashiering functions at the University of Hawaii Maui College. * Responsible for the planning and implementation of procedures, requirements, and guidelines for the processing of all registration payments, financial aid scholarship check disbursements, and student refunds. * Responsible for the daily tuition and fee collections, campus collection activities, external and internal accounts receivable collections via Banner, Kuali Financial System (KFS), and/or Destiny, and recordation of cash receipts on the deposit forms. * Responsible for the maintenance of the computerized registration cashiering system, in terms of setting up for each registration period, and adjusting for system errors when necessary. * Works with faculty, staff, and administrators to solve problems relating to the registration process affecting the cashiering operations. * Analyzes student statements and determines accuracy in credits/charges. Advises students in financial aid, admissions, and registration policies as they relate to payments and/or refunds. Resolves fiscal/administrative registration and payment problems with students, parents, University System personnel, and scholarship agencies, and makes necessary adjustments. * Works with students to set up accounts to make payments for their tuition; follow up in cases of non-payment and utilize judgment in making exceptions for special circumstances. * Responsible for the review, audit, and posting of all refunds for student-related credits. Interprets the Banner system procedures, analyzes problems, and maneuvers the system to maximize solutions. * Assist in preparing Internal Billing (IB) edoc in Kuali Financial System (KFS) using accounting information entered on the University of Hawaii Cashiers Office (IDO) form to transfer funds from the expense account to the income account. * Assists in the training and supervising of support staff in all areas of cashiering. * Participates in regular meetings with the University of Hawaii Maui College Banner User Committee staff to provide input for improvements or to settle problem issues. * Responsible for developing and maintaining written internal Departmental instructions and operational procedures. Provide expertise and assistance in all areas of cashiering, including registration and financial aid policies, student refunds, distance education, and student accounts receivable. * Interprets policies and procedures and makes decisions in the day-to-day operations. This may require direct contact with outside agencies, Central Admin personnel, faculty, staff, students, and the general public. * Responsible for the maintenance of all accounts receivable for the Business Office and Campus. Follows up on Campus receivables, such as library charges, non-credit tuition charges, food service, health center, Pharos, etc. Maintains financial obligation files on all clients owing monies to the College. * Recommends accounts for tax set-off, collection agency, or write-off as appropriate. Processes all documents in support of these activities. * Assists supervisor in reconciling all deposits to account records. Also assists the supervisor in gathering appropriate information for requested reports such as cash-flow analyses, tuition and fee revenue reporting, financial statements, etc. * Assist Campus Programs with developing and maintaining standard operating procedures to ensure proper accounting controls are in place, including clear segregation of duties for receiving, recording, authorizing, and reconciling of cash receipts. * Conducts regular cash handling and deposit audits of all Campus Programs to ensure separation of duties from cash collection and cash deposits, and ensures that procedures are followed and that corrective action is taken promptly. * Ensure that all sales proceeds generated by Campus Programs are deposited daily with the bank. * Assist in meeting the Campus's financial management responsibilities for all revenue-generating and financially self-sustaining programs. * Ensure that all Program billing and accounts receivable processes follow a prescribed campus protocol to ensure timely posting of accounts receivable, invoices, and collections. * Assist in monthly reconciliation of all Campus Program point of sale (POS), registration, and/or separate accounts receivable sub-systems, and inventory control systems, with the University general ledger. * Acts on behalf of his/her supervisor whenever he/she is unavailable. * Other duties as assigned Minimum Qualifications: Education and Professional Experience * Possession of a baccalaureate degree in Accounting, Business Administration, or a related field; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills, and abilities as indicated. Knowledge, Skills, and Abilities * Functional knowledge of principles, practices, and techniques in Cashiering and or Accounting demonstrated by knowledge, understanding, and ability to apply concepts, terminology. * Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations, and systems associated with Cashiering and or Accounting. * Demonstrated ability to recognize problems, identify possible causes, and resolve the full range of problems that may commonly occur in the area of Cashiering and Accounting. * Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations. * Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members, and individuals. * Demonstrated ability to operate a personal computer and apply word processing software. Supplemental Minimum Qualifications: * Knowledge of the principles, practices, and techniques of asset, liability, revenue, and expenditure accounting. Desirable Qualifications: * Knowledge of the theories, principles, practices of organization and management. * Knowledge of the principles and practices of personnel administration. * Ability to analyze, interpret, and apply financial and general administrative rules and regulations to a variety of work situations. Inquiries: Name: UH Maui College, Human Resources Phone: ************ Email: ***************** INCOMPLETE APPLICATIONS WILLNOTBE CONSIDERED To Apply: Click on the "Apply" button on the top right corner of the screen to complete an application and attach the required documents. In addition to the Application, applicants must attach the following: * Aone- to two-page statementoutlining ways in which you meet the minimum and desirable qualifications; * Official graduate and undergraduate transcript(s) showing degree and coursework to date appropriate to the position (copies of official transcripts are acceptable; however, original official transcripts will be required at the time of hire.) Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. The expense of the evaluation shall be borne by the applicant. * Academic record/grade summaries will NOTbe accepted. * Diplomas and copies will NOTbe accepted. * Resume * Three (3) professional references with contact information (including email addresses) * Optionalletters of recommendation. Incomplete applications will NOTbe considered. NOTE: * The application will be incomplete if materials are unreadable, illegible, password-protected, missing, or corrupted; therefore, late or incomplete applications will not be considered. All requested documents/information become the property of Maui College and will not be returned. * Please do not include any self-identifying photos and redact any references to confidential information on submitted documents (social security number, date of birth, etc.). If you have not applied for a position before using NEOGOV, you will need to create an account. EEO, Clery Act, ADA The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: ******************************************** Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at:***************************************************** or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office. In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: *********************************************************

We are looking for talented professionals to be a part of a dynamic team. We place a focus on professionalism, kindness, integrity, and a high level of confidentiality, with the goal to deliver best in class service while providing a positive working experience for its staff. Job Summary The Facilities CMMS & Administrative Coordinator supports the Sr. Manager, Facilities Engineering and the Facilities Team by managing the Computerized Maintenance Management System (CMMS) platform and performing administrative functions that ensure efficient operation and maintenance on a private estate. This position is primarily responsible for maintaining accurate maintenance data, optimizing CMMS workflows, and supporting users in the system. This role focuses on CMMS operations, reporting, and data management, and involves administrative and coordination tasks supporting overall Facilities operations. Essential Duties & Responsibilities CMMS Platform Management Administer and maintain the CMMS platform, ensuring accurate and up-to-date data on assets, work orders, preventive maintenance, and inspections Create, assign, and track work orders, ensuring timely completion and proper documentation by technicians and vendors Develop and maintain preventive maintenance schedules for all facilities systems and equipment Review and analyze CMMS data to identify trends, recurring issues, and opportunities for improvement Generate and distribute maintenance performance reports to management Support continuous improvement by optimizing CMMS workflows and implementing system updates or enhancements Training Facilities staff and supervisor on CMMS usage, data entry, and best practices Coordinate integration of CMMS data with inventory management, procurement, and vendor systems Maintain asset database and update equipment records, warranty information, and service history Ensure data integrity, compliance, and standardization across all CMMS functions Administrative & Coordination Support Provide administrative support to the Sr. Manager, Facilities Engineering and Facilities Team, including scheduling meetings, preparing documents, and coordinating communications Assist with tracking budgets, processing invoices, and generating expense reports Maintain organized records of contracts, service agreements, and compliance documentation Coordinate with vendors, contractors, and service providers for scheduled service and repairs Support team onboarding training logistics, and documentation updates Perform other related duties as assigned Job Skills & Qualifications Strong knowledge and experience with CMMS platforms Ability to train and support end users on system processes and best practices Knowledge of maintenance operations, facilities terminology, and asset management concepts Ability to manage multiple priorities Experience in facilities or maintenance coordination role, managing or supporting a CMMS system Valid Driver's License Education Requirements High School Diploma or equivalent Physical Demands & Work Conditions Required to lift more or carry items up to 50 lbs Prolonged periods sitting at a desk and working on a computer Standard office environment with occasional outdoor work in varying weather conditions Able to drive a side-by-side Utility vehicle (UTV) Competencies Trustworthiness and Integrity: Always acting in the best interest of the owner Communication: Ability to communicate clearly and concisely, both written and verbal, to relate insights and understanding of issues or problems in a skillful way to supervisors, colleagues, external parties and owners; understanding of the necessity and protocol to pass on important information Team Player: Connects with coworkers, leaders, and external vendors in an effective manner; considers how his/her actions affect other groups or team members; models a spirit of cooperation with other members of the work group; works effectively and cooperatively across groups; understands the need for and requirements of the chain of command Flexibility: Ability to work both independently and in a team setting; willingness to work in a wide range of roles, as needed; willingness to assist other departments, as needed Critical Thinking: Asks the right questions to obtain the information needed to assess situations properly; anticipates and responds quickly to problems; finds ways to get projects accomplished efficiently; positively impacts the team by managing time effectively Attention to Detail : Ability to listen and understand information and ideas presented; ability to execute projects and tasks with excellence Proactive: Goes above and beyond what needs to be done; has the confidence to initiate action independently and address unexpected problems or opportunities without prompting Discretion: Understanding of the nature of private family service and the need for absolute privacy and confidentiality Salary Range$36-$42 USD We are an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to equal employment opportunities for all employees as well as providing them with a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, or any other status protected by the laws or regulations in the various locations where we operate. We encourage applicants from all ages and backgrounds.

Are you looking to work for mission driven and passionate professionals like yourself? Looking to grow within an organization? The Company: We are Ohana Pacific Health. We positively impact thousands of lives each year with the "Ohana Experience", an organizational culture based on excellence and genuine care. Hawaii's largest, locally owned post-acute healthcare company. Our vision is to transform how healthcare is provided throughout Hawaii. The Position: We are looking for friendly and compassionate Administrative Assistant, who will assist our Assistant Administrator with secretarial support duties. Other duties include: Monitoring and answering correspondence. Special Event planning. Prepares and collects operational reports. Resolves administrative concerns and inquiries. Requirements: Bachelor's Degree in Administration or combination of relevant education and experience. Two (2) years' experience in administration, secretarial or executive assistant role. Must be able to communicate effectively and concisely. The Benefits: Paid Time Off (PTO) Tuition Reimbursement & Scholarship Opportunities Medical/Dental/Vision/401K match Excellent growth and advancement opportunities Mission Driven Ohana & Dedicated Team Culture Competitive pay and benefits Ohana Pacific Health is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by federal or state law. Learn more: EEO is the Law and EEO is the Law Supplement. Ohana Pacific Health participates in the E-Verify program in certain locations as required by law. Learn more at: E-Verify Applicants with a disability who require a reasonable accommodation for any part of the application or hiring process can contact our Talent Acquisitions team.

Assist Personal Trust Officers with the administration of IRA, agency, trust, probate, and guardianship accounts. Fulfill routine account administration needs in the Trust Officer's absence. Senior: Use independent judgment and discretion to perform essential functions. Performs all duties and interacts with internal and external customers in a manner that is expressly aligned with the Company's Core Values of approaching all actions with a "Voyaging Spirit" and being "Positively Ohana". Exhibits core competencies that result in consistent delivery of positive Customer Interactions, Empowerment and Ownership and demonstrates key professional and performance skills such as Active Listening, effective Oral and Written Communication, Action and Solution Oriented and Thoroughness. Primary Accountabilities: * Perform administrative/compliance reviews, correspondence, and service clients. * Assist trust officers with satisfying internal and external audit requirements. * Administrative tasks include client bill payments, account distributions and fund transfers, preparation of account reviews and memos for Trust Management Committee and Board Trust. * Coordinate account set up and closing with Operations personnel. Assist with asset transfers. * Input and retrieve information and generate reports from trust accounting system, and other duties as assigned. * Obtain quotes from third party providers (appraisal, contracting, real estate rental/sales, insurance, etc.). Minimum Qualifications: Education: * High School Diploma or GED equivalency required. Experience: Specialist I: * 1+ years of experience as an Assistant to a trust officer, estate planning attorney, or financial planner, or in the sales of financial or trust products required. Specialist II: * 2+ years of experience as an Assistant to a trust officer, estate planning attorney, or financial planner, or in the sales of financial or trust products required. Specialist III: * 3+ years of experience as an Assistant to a trust officer, estate planning attorney, or financial planner, or in the sales of financial or trust products required. Senior Specialist: * 4+ years of experience as an Assistant to a trust officer, estate planning attorney, or financial planner, or in the sales of financial or trust products required. Physical Requirements & Working Conditions: * Must be able to perform light physical work and to move or lift items including but not limited to boxes, files and papers up to 20 pounds unless otherwise as indicated. * Must be able to operate and proficiently use standard office equipment, including phone, copier, personal computer and/or other work related mechanical or electronic devices and applications. * Must be able to clearly communicate verbally and in writing with all internal and external customers. Must also be able to hear sufficiently to engage in daily discussions and interactions. * Must be able to read and understand bank-related documents. * Must be able to work in a conventional office setting, involving sitting at a desk or workstation for long periods of time. Must also be able to adapt to different work environments as needed to perform the job. We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Job Posting Title Administrative Assistant, Kauluhala Summer Academy Employee Type Temporary On-Call (Fixed Term) Recruiting Start Date 05-19-2025 Job Exempt? No Recruiting End Date Open Until Filled Aloha mai! Mahalo for your interest in Kamehameha Schools. If you are looking for an opportunity to utilize your skills and talents and grow in your profession, while serving and strengthening our Native Hawaiian community, we would love to have you join our ʻohana! Kamehameha Schools Hawaiʻi Campus is seeking an Administrative Assistant to support the high school program of our Kauluhala Summer Academy.To best fit the needs of our summer program, this temporary (on-call) position may be scheduled to work once or twice a month between August and May. During June and July, this position may be scheduled to work full-time hours, Monday - Friday. To learn more about our programs, click this link: ********************************************* Job Summary Provides various departments with administrative support including, but not limited to, coordinating and executing sponsored events and staff travel, preparing and distributing documents (correspondence, reports, newsletters, and other program material), maintaining files and databases, assisting with budget and purchasing activities, and serving as a primary contact for visitors. Essential Responsibilities Administration Provides general administrative support to different departments within the division/group. Receives and screens incoming messages and correspondence. Provides information and responds to inquires. Disseminates information internally. Provides documentation handling including typing of routine correspondence, transmitting, faxing and copying on an as needed basis. Establishes and maintains files, many confidential in nature that may include personnel, payroll, student records, and general office files. Communicates and provides information for visitors and outside sources. Fiscal/Budget Management Assists in the preparation and maintenance of the department budget, including handling purchase requisitions, purchase orders, and reimbursement claims. Event Management Coordinates and arranges staff events. Project Support Assists in preparing reports needed by the department. Provides back up to other administrative staff and cross trains. Position Requirements Minimum Qualifications - An equivalent combination of education and experience may substitute for the requirements listed. High School Diploma/Equivalent. Minimum of 1 year administrative or directly related experience. Ability to work flexibly. Good written, verbal, and interpersonal skills. Good organizational skills. Ability to work with general office equipment. Good computer knowledge. Ability to handle confidential information. Demonstrated knowledge of and/or skill in organizational competencies of accountability, change effectiveness, collaboration and teamwork, communication, Hawaiian cultural commitment, and innovation. Preferred Qualifications Experience working in an educational setting. Physical Requirements Frequently sits, perform desk-based computer tasks and grasp light or fine manipulation, talk or hear. Occasionally stand and/or walk, write by hand, and lift and/or carry, push and/or pull objects that weigh up to 10 pounds. Rarely twist, bend, stoop, squat, kneel, crawl, climb, reach or work above shoulder, or grasp forcefully. Working Conditions Work is conducted in an office environment and may require work to be conducted in non-standard workplaces. Work is typically conducted Monday through Friday at normal business hours. Disclaimer: The above statements are intended to describe the general nature and level of work being performed by incumbents assigned to this job. This is not intended to be an exhaustive list of all the responsibilities, duties and skills required. The incumbent may be expected to perform other duties as assigned. For Internal Use Only: #LI-CAR Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact us at *********** or ************ if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. KS does not accept unauthorized solicitations of candidate referrals from third-party vendors (i.e. Staffing Agencies, Executive Recruitment Firms). Any third-party vendor who has interest in supporting KS's recruiting efforts must be authorized by Human Resources prior to the vendor's candidate applying with KS. Work Year Pay Range 20.73 - 27.48 Hourly Compensation and Benefits Based on the compensation range provided below, salaries are commensurate with job-related experience, skills and competencies, education, internal equity, length of work year, and other organizational needs. At Kamehameha Schools (KS), we recognize that compensation is just one facet of a fulfilling employment experience. Our commitment lies in fostering a positive work environment and equipping employees with the necessary resources to excel every day. Our Total Rewards Program embodies KS's dedication to the physical, mental, and financial well-being of our employee ʻohana. Explore our comprehensive Benefits Summary for more information. Primary Location Hawaii Campus City, State Keaau, Hawaii Additional Locations

ProSidian is a Management and Operations Consulting Services Firm focusing on providing value to clients through tailored solutions based on industry leading practices. ProSidian services focus on the broad spectrum of Risk Management, Compliance, Business Process, IT Effectiveness, Energy & Sustainability, and Talent Management. We help forward thinking clients solve problems and improve operations. Launched by former Big 4 Management Consultants; our multidisciplinary teams bring together the talents of nearly 190 professionals nationally to complete a wide variety of engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes. Our Services are deployed across the enterprise, target drivers of economic profit (growth, margin and efficiency), and are aligned at the intersections of assets, processes, policies and people delivering value. ProSidian clients represent a broad spectrum of industries to include but are not limited to Energy, Manufacturing, Chemical, Retail, Healthcare, Telecommunications, Hospitality, Pharmaceuticals, Banking & Financial Services, Transportation, Federal and State Government Agencies. Learn More About ProSidian Consulting at ****************** Job Description ProSidian Seeks a Administrative Assistant in CONUS/OCONUS - Honolulu, HI to support an engagement for an American agency within the United States Department of Agriculture that is committed to “helping people help the land” - their mission is to provide America's farmers and ranchers with financial and technical assistance to voluntarily put conservation on the ground, not only helping the environment but agricultural operations, too. The ProSidian Engagement Team Members work to will assist NRCS Pacific Islands Area Staff with the assimilation of program documentation, development of correspondence, checking documents for accuracy, processing payments, maintaining spreadsheets, etc. Other tasks include monitoring and tracking commencement and expiration of agreements and prepares agreement modifications and reviewing contract obligating documents and assist in internal auditing of agreements. Administrative Assistant Candidates shall work to support requirements for Program Support and In addition to secretarial duties (filing, taking phone calls, scheduling appointments/meetings, taking meeting minutes, and signing for incoming deliveries) this position will provide administrative support to executive staff in the state office in Honolulu, HI with office management responsibilities to include budgeting, personnel records, setting up video conferences, teleconferences and tracking tasks. The Administrative Assistant may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials. The Administrative Assistant will support the Director and other Leadership Team members as directed. • Provide support with collecting and assembling cost data and processing payment application requests and programs; reviewing a wide variety of invoices, vouchers, and other miscellaneous paperwork associated with NRCS Programs. • Assists with compiling all necessary supporting documents to substantiate payment requests, ensures that payment requests comply with provisions of long term contracting and are within obligated spending limits prior to submission of payment. • Assist with tracking producer requests for wetland compliance and highly erodible land assistance. Maintains wetland determination and highly erodible land case files including producer submitted records, conservation plans and associated maps. Tracks requests for appeals related to issued determinations. • Responsible for establishing and maintaining contracting files and producer records. This includes receiving and assembling program applications and collecting producer eligibility information. Responsible for compiling contract documentation including, but not limited to, conservation plans, maps, photographs, resource data and technical material. • Assists with driving Government vehicles to local shops for routine maintenance; tracks vehicle maintenance and mileage logs. • Provides a variety of technical information to program applicants and participants, such as specific program and land eligibility requirements. • Provides guidance to program applicants and participants on the completion of required conservation planning steps and provide basic explanations regarding practice statements of work and deliverable requirements for conservation program participation. Contractor support will defer to NRCS officials for site specific comments or questions. • Assisting agency staff with program documentation, including but not limited to preparing and processing documents and correspondence, checking documents for accuracy and completeness, gathering information, reconciling payment documents, recording data, establishing and maintaining files, and transmitting information. • Assisting staff with CONCUR (or similar system) to prepare and review Travel Authorizations and vouchers for NRCS staff as necessary. Reviews vouchers for proper documentation, and compliance with Federal Travel Regulations (FTR) and agency guidelines. • Assisting staff with travel arrangements, purchasing, records management and correspondence, mail management and distribution, and other administrative services in support of any NRCS program or operation. Assists staff with preparing reports and answering inquiries. Gathers data for reports, inputs information into databases and helps with special projects. • Contact cooperators to follow-up on the status of conservation plan progress and transfer landowners to the appropriate staff when there are concerns with acceptance of the agreed upon conservation measures. • Some interaction with the general public in an office setting. Will work directly with conservation partners, program technicians in the Farm Service Agency, and NRCS Field Office personnel. Provides a variety of information to program applicants and participants, such as specific program and eligibility requirements, guidance on completion of required program applications, Adjusted Gross Income (AGI), and System for Award Management (SAM). • Data entry in regard to processing contract documents and actions for approved contracts. Monitors and tracks commencement and expiration of contracts, contracts behind schedule, and contracts that have not completed a practice in the first year and prepares modification, termination, waiver, and annual practice reminder letters for signature. Processes annual contract reviews and various audits. Prepares documents for contract appeals and provides documents with open obligation audits. Monitors payment error rates and works to eliminate them. Qualifications The Administrative Assistant shall have consecutive employment in a position with comparable responsibilities within the past five (5) years, Must be able to use a computer to communicate via email; and proficient in Microsoft Office Products (Word/Excel/Power point) and related tools and technology required for the position. Work products shall be thorough, accurate, appropriately documented, and comply with established criteria. The candidate shall ensure that duties are performed in a competent and professional manner that meets milestones/delivery schedules as outlined. • A Bachelor's degree is required • Possess valid state-issued driver's license; *Violations must be noted before use of Govt Furnished Vehicle; • Proficient in word processing; • Knowledgeable and experienced in utilizing a variety of computer hardware and software applications, such as Microsoft Windows, Word, Excel, and Access; • Ability to use e-mail and internet browsers i.e., Microsoft Outlook and Microsoft Internet Explorer; • Knowledgeable and experienced in operating small office machines, such as calculators, fax machines, scanning devices, postage meters, and copy machines; • Knowledgeable and experienced in general office procedures, such as preparing reports, spreadsheets, and filing. Familiarity with certified mail and return-receipt mail procedures; • Capable of working independently; • Possess basic and courteous telephone skills • Ability to learn and assist with entering and maintaining information in the Natural Resources Conservation Service (NRCS) software such as Protracts, Toolkit, Performance Results System. TRAVEL : Travel as coordinated with the technical point of contact and approved in writing by the Contracting Officer in advance, is allowed, in accordance with Federal Travel Regulations. LOCATION: Work shall be conducted at the CONUS/OCONUS - Honolulu, HI U.S. Citizenship Required Excellent oral and written communication skills Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe) All ProSidian staff must be determined eligible for a “Facility Access Authorization” (also referred to as an “Employment Authorization”) by the USG's designated Security Office. Additional Information CORE COMPETENCIES * Teamwork - ability to foster teamwork collaboratively as a participant, and effectively as a team leader * Leadership - ability to guide and lead colleagues on projects and initiatives * Business Acumen - understanding and insight into how organizations perform, including business processes, data, systems, and people * Communication - ability to effectively communicate to stakeholders of all levels orally and in writing * Motivation - persistent in pursuit of quality and optimal client and company solutions * Agility - ability to quickly understand and transition between different projects, concepts, initiatives, or work streams * Judgment - exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications * Organization - ability to manage projects and activity, and prioritize tasks ------------ ------------ ------------ OTHER REQUIREMENTS * Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. * Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. * Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public and social sectors * Curiosity - the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together * Humility - exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference * Willingness - to constantly learn, share, and grow and to view the world as their classroom ------------ ------------ ------------ BENEFITS AND HIGHLIGHTS At ProSidian, we invest in our employees to help them stay healthy and achieve work-life balance. Our team members receive a comprehensive benefits package that includes Competitive Compensation, Group Health Insurance Health Benefits, 401(k) Retirement Savings Plan Contributions, Vacation and Paid Time off (PTO) Benefits, Pre-Tax Payment Programs, Purchasing Discounts & Savings Plans, a ProSidian Employee & Contractor Referral Bonus Program, Performance Incentives, etc. Our comprehensive benefits package includes a medical, dental and vision plan. Our growing list of benefits currently include the following: * Competitive Compensation: Pay range begins in the competitive ranges with full Gold Level (Tier 1) Group Medical Benefits, Pretax Employee Benefit Plan, plus performance incentives * Group Health Insurance Health Benefits: Group Health Insurance Including Medical, Dental And Vision Insurance: Contributions are deducted from pay on a Pretax basis - Employee and family coverage is available with employer contribution of 50% of Employee (only) premiums under the Health and Vision Plan through Blue Cross Blue Shield NC (Blue Options Medical Plan Code: PB07840 / Metallic Level: Gold - - bcbsnc.com ) and Dental Plan (Ameritas - ****************** * 401(k) Retirement Savings Plan: 401(k) Retirement Savings Plans help you save for your retirement. Eligible employees can make before-tax contributions to the 401(k) Retirement Savings Plan to help you save for retirement. Contributions are deducted from pay on a pretax basis the employee can contribute up to $18k. A wide range of investment options are available with a personal financial planner available to assist you. Immediate 100% vesting of both your contribution and the ProSidian matching contribution. The Plan is a Safe Harbor 401(k) Retirement Savings Plan. ProSidian Consulting participates in a Basic Match: 4% of pay for participants who defer at least 5% of their pay. The Basic Match is structured as follows: 100% of the first 3% of pay that is contributed; and 50% of the next 2% of pay that is contributed. * Vacation And Paid Time Off (PTO) Benefits: The flexibility of Paid Time Off (PTO) lets you set your own priorities. Eligible employees use PTO for vacation, a parent-teacher conference, a doctor's appointment, or any number of events in your life. Currently these benefits include Vacation/Sick days - 2 weeks | Holidays - 10 Federal Government. * Pre-Tax Payment Programs: Pre-Tax Payment Programs currently exist in the form of a Premium Only Plan (POP). These Plans offer a full Flexible Spending Account (FSA) Plan and a tax benefit for eligible employees. * Purchasing Discounts & Savings Plans: We want you to achieve financial success. We offer a Purchasing Discounts & Savings Plan through The ProSidian Corporate Perks Benefit Program - Helping You Do More With Less: ************************************* This provides special discounts for eligible employees on products and services you buy on a daily basis. * Security Clearance: Due to the nature of our management and operations consulting engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes; oftentimes there are Security Clearance requirements for Engagement Teams handling sensitive Engagements in the Federal Marketplace. A Security Clearance is a valued asset in your professional portfolio and adds to your credentials based on past, present, and future work. * Leverageable Experience and Thought Leadership: By collaborating with firm leadership, other members of the team, as well as Fellows and collaborating partners in what is a flat organization, you'll make valuable professional connections, interact with clients daily, gain leverageable Experience, and contribute to Thought Leadership while you build a basket of marketable experiences. * ProSidian Employee & Contractor Referral Bonus Program: ProSidian Consulting will pay up to $5k for all referrals (payments made after new hire has been employed for 90 days) for candidates submitted through our Employee Referral Program. * Performance Incentives: Due to the nature of our management and operations consulting engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes there are performance incentives associated with each new client that each employee works to pursue and support. * Flexible Spending Account: Pending ------------ ------------ ------------ ADDITIONAL INFORMATION - See Below Instructions On The Best Way To Apply ProSidian Consulting is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor. All your information will be kept confidential according to EEO guidelines. ProSidian Consulting has made a pledge to the Hiring Our Heroes Program of the U.S. Chamber of Commerce Foundation and the “I Hire Military” Initiative of The North Carolina Military Business Center (NCMBC) for the State of North Carolina. All applicants are encouraged to apply regardless of Veteran Status. Furthermore, we believe in " HONOR ABOVE ALL " - be successful while doing things with the right way. The pride comes out of the challenge; the reward is excellence in the work. FOR EASY APPLICATION USE OUR CAREER SITE LOCATED ON ************************* OR SEND YOUR RESUME'S, BIOS, AND SALARY EXPECTATION / RATES TO ***********************. ONLY CANDIDATES WITH REQUIRED CRITERIA ARE CONSIDERED . Be sure to place the job reference code in the subject line of your email. Be sure to include your name, address, telephone number, total compensation package, employment history, and educational credentials.

NorthStar Memorial Group is seeking a Clerical & Admin Specialist at Maui Memorial Park / Nakamura Mortuary in Maui, HI. Our administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We serve as the cornerstone of our client family support structure, acting as the glue that holds everything together. We are problem solvers and peace-of-mind-providers - we implement checks and balances to maintain consistency and uphold our commitment to care in every interaction. Responsibilities Maintain Master files (e.g. creating/providing copies, merging/duplicating, keeping track, and scanning master files into HMIS.) Operate a telephone system handling a large call volume Ensure that all invoices are double-checked for accuracy and coded before being forwarded to the accounts payable department Assist with the preparation and ordering of materials needed by leadership such as park brochures, business cards, name badges, training materials, etc. Qualifications 1+ years of administrative support experience Computer knowledge (Windows, MS Word, MS Excel, HMIS, word processing, spreadsheets, database and presentation software) Ability to work well in a team-based environment Ability to learn new software and conduct new tasks Professional communication and organizational skills Valid driver's license High School Diploma or equivalent Compensation $20.00.00/hr. Benefits Medical, Dental, and Vision Insurance Health Savings Account (HSA) Life Insurance 401(k) with Employer Matching We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, or veteran status.

Job DescriptionBenefits: 401(k) Bonus based on performance Dental insurance Health insurance Profit sharing Training & development Vision insurance Benefits/Perks Competitive Compensation Paid Time Off ESOP Profit Sharing Plan Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to assist the Office Manager and secretarial support to our engineering staff, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Provide administrative support for the Office Manager and the engineering staff Perform clerical duties, which include word processing, responding to mail and correspondence, scanning, copying, answering incoming phone calls and route them to the appropriate person, faxing and filing Monitor the inventory of office supplies, kitchen supplies, and equipment supplies; order supplies as needed to ensure no shortage. Must be able to lift a case of soda to restock the refrigerator and kitchen cabinets Schedule appointments and maintain a calendar Organize meetings Write emails, memos, and letters and distribute them appropriately Assist with coordinating company events Maintain an organized filing system Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Excel, Outlook, Access, database applications and graphics software (PowerPoint) Highly organized with excellent time management skills and the ability to prioritize projects Demonstrated ability to establish workload priorities and effectively handle multiple tasks simultaneously Possesses excellent customer service skills and values teamwork, achievement, and demonstrates high motivation and initiative. Has excellent communication skills (verbal, written, and listening skills)

Administrative Assistant - Coordinator/Scheduler PuroClean, a leader in emergency property restoration services, helps families and businesses take care of water, fire, mold, biohazard, and other types of property damage. We are a local, stable, family-owned company looking for reliable and friendly individuals who have a desire to help others. Why PuroClean? * Location: Waipio (next to Costco) - avoid traffic * Competitive pay - $16-20/hr, depending on experience * Medical/dental/vision insurance * Paid time off - vacation, holiday, personal * Bonus opportunities available * Free parking * Consistent schedule: Full time (Monday-Friday, 8am-5pm) * Pay frequency - weekly Responsibilities: * Answer phones * Provide great customer service over the phone * Follow up with customers and vendors * Assist with scheduling and coordination * Prepare and format reports * Written/verbal communication * Data entry and make photo copies * General office duties * Administrative projects and support Qualifications: * Experience: minimum of 2 years of office experience * Type at least 40 wpm * Proficient at Microsoft Office (Word, Excel, Outlook) * Good computer skills * Reliable transportation to our office in Pearl City Industrial (near Sam's Club) * Willing to work some nights and weekends answering phones Ideal Qualities: * Passion to serve customers and make a difference * Excellent organizational skills and detail-oriented * Proven track record of managing multiple priorities with time-sensitive deadlines * Friendly and empathetic * Skilled in taking initiative and problem-solving * Effective communication skills - verbal and written * Ability to work under minimal supervision * Thrives in fast paced environments * Knowledge of office administration, work process/flows, clerical work, use of office equipment * Experience with scheduling and job coordination