Executive assistant jobs in Hawthorne, CA

Executive Assistant / Personal Assistant (EA/PA) Type: Full-Time, On-Site About the Opportunity A rapidly scaling, privately backed organization at the intersection of real estate, hospitality, and venture-backed initiatives is seeking a highly dependable, proactive, and exceptionally organized Executive Assistant / Personal Assistant (EA/PA) to support a senior principal across both business and personal priorities. This role is ideal for someone who thrives in a fast-moving environment, can confidently handle a wide range of responsibilities, and is comfortable being the right hand to a busy founder/executive with rapidly evolving needs. You must be open to a non-traditional schedule, able to take on personal tasks, and bring a high degree of professionalism, judgment, and follow-through. What You'll Do Business Support Manage complex calendars, scheduling, and day-to-day coordination for the principal and leadership team Prepare meeting agendas, take notes, and drive action items to completion Maintain systems for files, documents, and operational processes Handle business travel arrangements, itineraries, and logistics Prepare and edit presentations, reports, and correspondence Serve as a liaison between the principal and internal teams, partners, and vendors Bring strong business judgment to vendor interactions, negotiations, and administrative decisions Personal Support Manage personal calendars, appointments, and family-related coordination Oversee household operations, service providers, and vendor communication Run errands and provide hands-on support as needed Arrange personal travel, reservations, and logistics Ensure the principal's personal and professional priorities stay aligned and on track What You Bring Prior experience as an EA, PA, or in a similarly high-touch support role Exceptional organizational skills and comfort juggling multiple priorities Excellent communication and interpersonal skills High discretion and the ability to manage sensitive or confidential information Proficiency with scheduling tools and productivity software Flexible, proactive, solutions-oriented approach - willing to step in wherever needed Preferred Qualities Experience supporting an entrepreneur, founder, or small, fast-growing organization Confidence handling vendor management, negotiations, and operational tasks Strong ability to anticipate needs and independently drive tasks to completion Resourceful, grounded, team-oriented presence with a “no job too small” mindset

Omninet Capital is seeking a highly organized, proactive, and resourceful Executive Administrative Assistant to support the Chief Financial Officer and Senior Vice President of Operations. This role goes beyond traditional administrative tasks, someone who can anticipate needs, keep projects moving forward, and act as a true partner in helping leadership deliver results. The ideal candidate thrives in a fast-paced environment, brings strong judgment and attention to detail, and is energized by making it easier for executives to focus on strategic priorities. Key Responsibilities Provide day-to-day support to the CFO and SVP of Operations, ensuring priorities are managed and deadlines are met Manage calendars with a focus on internal and external meetings (minimal travel coordination) Serve as a project coordinator-tracking deliverables, following up on next steps, and ensuring accountability across teams Prepare presentations, reports, agendas, and other executive-level materials Act as a liaison between executives and internal departments, streamlining communication and ensuring alignment Attend key meetings to capture notes, document action items, and drive follow-through Monitor email communications, prioritize messages, and draft responses when needed Handle sensitive information with the utmost discretion and professionalism Support operational needs such as expense reporting, document organization, and light office management tasks Qualifications 3+ years of executive administrative support or project coordination experience Strong organizational and time-management skills with proven ability to manage multiple priorities Excellent written and verbal communication skills Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) High degree of professionalism, discretion, and judgment Positive, proactive, and collaborative approach Omninet Capital, LLC is an Equal Opportunity Employer and is committed to maintaining a workplace free from discrimination and harassment. We recruit, employ, train, compensate, and promote without regard to race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, marital status, veteran or military status, or any other status protected by applicable federal, state, or local laws. All employment decisions are based on qualifications, merit, and business needs. Omninet complies with all applicable state and local fair employment practices laws, including the California Fair Employment and Housing Act (FEHA).

Job Title: Office Manager / Executive & Personal Assistant Industry: Property Management / Real Estate Schedule: Monday-Friday, 8:00 a.m. - 5:00 p.m. Salary: 65k-80k A well-established property management and real estate investment firm based in the South is seeking an organized, proactive, and personable Office Manager / Executive & Personal Assistant to oversee daily office operations while providing light personal support. This is a highly visible, front-facing role that combines office management, administrative coordination, and executive support. The ideal candidate will be a polished professional with excellent judgment, discretion, and the ability to keep both business and personal affairs running smoothly. Key Responsibilities Office Administration (Primary Focus) Oversee front office operations, including visitor reception, vendor management, and supply ordering Manage calendars, coordinate meetings, and handle correspondence for company leadership Prepare agendas, take meeting minutes, and track follow-up items Coordinate internal office events, holiday décor, and staff appreciation activities Support accounting and property management teams with administrative tasks, document organization, and light bookkeeping Maintain filing systems (digital and physical) and assist with invoice tracking or expense coding in QuickBooks Serve as the central point of contact for vendors, maintenance, and building management needs Executive & Personal Assistant Support Arrange travel itineraries, accommodations, and reservations for the owner and family as needed Coordinate property maintenance schedules with the house manager in Montana Handle personal scheduling, reservations, and light household coordination Assist with vendor communication and contractor scheduling for personal properties Support expense tracking, bill payment, and light personal correspondence as requested Requirements Must-Haves: 5+ years of administrative, office management, or executive assistant experience Strong organizational skills with the ability to manage competing priorities Excellent written and verbal communication skills Proficiency in Microsoft Office Suite (Outlook, Excel, Word) Proven discretion, professionalism, and confidentiality Willingness to support both professional and personal administrative tasks Preferred: Experience in real estate or property management Familiarity with QuickBooks or light accounting support California Notary Public certification (or willingness to obtain - company will cover cost) Tech-savvy and comfortable learning new software or AI tools for workflow optimization Bachelor's degree preferred but not required

Target compensation: $125,000 - $145,000 + 10% Bonus This role needs a very organized and proactive Senior Executive Assistant who can support the CEO, manage daily tasks, and keep everything running smoothly with little supervision. You will help the CEO by managing schedules, handling email communication, coordinating tasks, and ensuring follow-through across the organization. This role is ideal for someone who thrives in a small, fast-paced environment, can juggle multiple priorities, and takes initiative without needing constant direction. Key Responsibilities Provide direct support to the CEO Manage the CEO's calendar, appointments, and daily schedule Oversee the CEO's inbox by handling or coordinating responses, clearing unnecessary emails, directing messages to the right people with follow-up, organizing priorities, and preparing drafts for review. Maintain your own task list, the CEO's assigned tasks, and a master to-do list with regular updates Assist 1-2 other managers when needed Handle occasional personal errands Support planning and coordination of company events Track delegated tasks using task management tools - set deadlines, send reminders, and ensure timely, high-quality completion Take initiative on complex tasks, make sound decisions, and use good judgment Prepare reports as needed Stay open to learning, taking on new responsibilities, and supporting projects across different departments Required Qualifications At least 7 years in administrative or executive support Bachelor's degree Experience working in a small company environment. Excellent organization, time-management, and attention to detail Strong writing and communication skills Comfortable managing complex tasks, projects, and making decisions independently Proficient in Microsoft Outlook, Word, and Excel Fast learner, proactive, and able to work with minimal supervision

We are partnering on a confidential search for an exceptionally hands-on and professional Executive/Personal Assistant to serve as the strategic right hand to a high-profile Principal with a complex, multi-property lifestyle and a diverse portfolio of business and philanthropic interests. This individual will operate at the highest level of discretion and service, ensuring seamless organization, anticipating needs, and providing sophisticated oversight across business, household, and travel priorities. The ideal candidate has supported UHNW leadership for 10+ years, excels in fast-moving environments, and brings a calm, service-minded presence to an ever-evolving schedule. Overview of Responsibilities: Full-scale management of an intricate calendar, ever-changing schedules, and real-time coordination across multiple teams and properties Oversight of highly detailed private travel, including complex domestic and international itineraries Cross-functional communication with household staff, business teams, and philanthropic partners to streamline priorities Hands-on organization of systems, workflows, and environments to ensure the Principal is fully prepared at all times This role requires uncompromising professionalism, sound judgment, and absolute confidentiality. Flexibility to travel is essential, including extended time on the East Coast during summer months. $200,000 - $225,000: Compensation is Dependent on Experience + Full Comprehensive Medical Provided

JRN #2315 We are currently seeking a proactive and self-sufficient Executive/Personal Assistant with a strong background in social media management, to support the CEO of a start-up beauty brand. The CEO is also a lifestyle content creator and the candidate will be involved in all facets of the CEO's creative ventures and personal life. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. Candidates must be local to Los Angeles in order to be considered. Responsibilities (but not limited to): Executive and Personal Support: Manage calendar, including scheduling and booking appointments, meetings, travel arrangements, and events. Act as the primary point of contact for scheduling and correspondence with internal and external stakeholders. Handle expense tracking, invoicing, and budget management - both personally and professionally. Handle personal errands, and household management. Coordinate with vendors and service providers to address household needs. Prepare for meetings; organizing agendas, taking notes, and following up on action items. Research and summarize information for brand deals, projects, and key decisions. Organize and maintain files, documents, and records for efficient access. Maintain confidentiality and handle sensitive information with discretion. Develop and implement organizational systems to improve efficiency. Social Media Management: Develop and execute content ideas in alignment with the CEO's content pillars and key events happening in the CEO's life. Maintain an organized and up to date content calendar. Brainstorm content ideas, write content scripts, and concepts for CEO's review. Monitor social platforms to stay up to date on trends. Create, schedule, and post content across platforms, including Instagram, TikTok, and YouTube. Engage with followers and audience on Instagram, TikTok, YouTube, and other platforms as needed. Oversee CEO's brand partnerships by managing deliverables, coordinating contracts, scheduling filming, editing assets, and ensuring accurate and on time submission. Monitor analytics to track performance, engagement, and growth. Assist in brainstorming and planning campaigns, collaborations, and partnerships for the beauty brand. Assist with the beauty brand's content requests for retailers, including scheduling filming, editing videos, and delivering accurate assets in a timely manner. Schedule: Monday-Friday with required flexibility after hours and on weekends Compensation: Up to $100,000/yearly + benefits Location: Marina Del Rey, CA || Hybrid Looking to hire immediately!

Leading Non-Profit Organization is seeking a fun, and hardworking Executive Assistant to join their team! Salary range: $90,000-$110,000. Job Description: Sr. Executive Assistant The Executive Assistant is responsible for performing multiple administrative functions that support the office. The Executive Assistant provides executive support in a one-on-one working relationship and serves as a liaison to the board of directors and senior management teams. Position Duties & Responsibilities: • Sustains the executive's daily calendar of meetings and events and manages contacts. • Prepares Word, Excel, and PowerPoint presentations, agendas, reports, meeting minutes, special projects, and other documents in support of objectives for the organization. • Arranges travel and accommodation for executives. • Screens incoming telephone calls; takes and delivers accurate messages; responds to requests by gathering and providing information and referring non-routine calls to the appropriate staff. • Coordinates executive communications, including taking high-level phone calls, responding to emails, and interfacing with key stakeholders. • Responds to emails/texts/phone calls, with some contact outside normal business hours. • Represents the organization and executive in a positive and professional light through great follow-through skills and sound judgment. • Conserves the executive's time by reading, researching, collecting, and analyzing information as needed, in advance. • Creates and maintains an organized filing system of paper and electronic documents. • Manages sensitive matters with a high level of confidentiality and discretion. • Performs additional duties as assigned. Required Skills & Abilities: • Is creative and enjoys working in a fast-paced environment. • Exercises good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills. • Is able to maintain a realistic balance among multiple priorities. • Has strong organizational, project management, and problem-solving skills with impeccable multitasking abilities. • Has a high level of discretion to handle confidential information and sensitive data. • Shows excellent attention to detail and consistent ability to meet deadlines. • Demonstrates a friendly, helpful, and professional demeanor. Required Education & Experience: • Minimum of 5 years of professional experience as an executive assistant to senior leadership. • Comprehensive knowledge of Word, PowerPoint, Excel, and Outlook. A bachelor's degree is required for this position; a Master's is an added bonus. Featured benefits Medical insurance Vision insurance Dental insurance 401(k) Please submit your resume for consideration! We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

The Company We're a fast-paced recruitment firm known for our high standards, tight-knit team, and strong internal culture. With a focus on excellence and a lean, agile setup, we're looking to bring on an organized, dependable team player to help keep everything running smoothly behind the scenes. This is an ideal role for someone with a few years of admin, scheduling, or operational support experience - particularly in recruiting, staffing, market research, or client service settings. The Role The Executive Assistant will play a central role in our day-to-day operations, supporting team members across scheduling, internal systems, data entry, meeting coordination, and general workflow management. This person should love organizing information, creating structure, and being the one others rely on to “get it done.” While this is not a formal operations role, it will touch operations, recruiting logistics, internal tools, and team support. We're looking for someone who is comfortable in an in-office environment and eager to be part of a close, collaborative team. Key Responsibilities Coordinate internal calendars, team meetings, and interview scheduling Book and confirm candidate and client appointments Maintain accuracy in recruitment systems (e.g., Bullhorn) and internal trackers Support basic reporting, data entry, and process documentation Assist with ad-hoc internal projects and general office tasks Be a go-to team member for light operational needs and internal logistics Create a sense of order and flow across busy days and shifting priorities Qualifications 1-3 years of experience in an administrative, coordinator, or support role Background in recruiting, market research, or professional services a plus Strong calendar management and organizational skills Proficient with office tools (Google Suite, MS Office, CRMs/ATS platforms like Bullhorn) Friendly, calm under pressure, and known for being “on top of it” Comfortable working in-office with a close-knit team

Unplug is a modern meditation company on a mission to make meditation easy, powerful, and accessible. Through our flagship studio in Los Angeles, our globally loved app, corporate wellness programs, and world-renowned teacher training, we provide practical tools to help people reduce stress, sleep better, and live with more intention and positivity. Providing the best teachers in the world, Unplug supports people through life's everyday challenges-offering guidance, simplicity, and inspiration every step of the way. We're seeking a highly adaptable, proactive, and organized Executive Assistant to support our CEO and small but mighty corporate team. This is a pivotal, one-in-a-million opportunity to work directly alongside the Founder-keeping day-to-day operations running smoothly while helping drive initiatives that expand Unplug's reach and global impact. The ideal candidate thrives in fast-paced environments, loves variety, and is eager to take initiative across multiple areas of the business-from operations and logistics to brand strategy and creative projects. This role comes with a high degree of trust, autonomy, and responsibility, offering hands-on experience, professional development, and strong potential for both career and financial growth based on performance and company expansion-all while contributing to a meaningful mission that's improving lives around the world. KEY RESPONSIBILITIES: Executive & Administrative Support Serve as trusted right-hand to the CEO and corporate team members across all business matters Manage calendars, scheduling, and communications Serve as a liaison between the CEO, internal teams, and external partners Provide confidential support and offer thoughtful feedback on strategic decisions Handle a wide variety of professional tasks as needed Business Operations Support Assist with daily business functions across departments (e.g. studio, app, corporate, marketing, partnerships, events, trainings, etc.) Help maintain systems and platforms such as Asana, Google Drive, Dropbox, Mindbody, Mailchimp, Squarespace, and others Track expenses, process invoices, manage vendor relationships, follow up on outstanding payments, and oversee company budgets Manage financial responsibilities including budget creation, expense reporting, revenue tracking, and financial data analysis Liaise with bookkeepers and accountants to review monthly P&Ls, reconcile accounts, and support tax preparation and compliance Coordinate legal and compliance matters, including contract review, negotiation, and acting as liaison with external counsel and consultants Help manage insurance policies, trademark filings, payroll, HR tasks, and other business-related filings Unplug App Support Help oversee Unplug app operations: content creation & curation, customer support, troubleshooting & maintenance, and feature development Help manage customer service team, platforms (e.g. Zendesk), user inquiries, and training documentation Track expenses, user acquisition efforts, and product performance Conduct market research, competitor analysis, and customer feedback surveys Marketing & Brand Support Coordinate marketing campaigns, content calendars, brand partnerships, and editorial features Update and manage website content (SEO, blog, landing pages, etc.) Assist in strategy and execution of newsletters, social media, and press opportunities Teacher Training Program Support Promote upcoming teacher training programs through coordinated outreach, marketing support, and ongoing communication with prospective applicants Track, organize, and engage with current students, graduates, and prospective applicants Set up and support each training cohort, including platform setup, communication, and materials distribution Serve as a point of contact for trainees before, during, and after training Support the key leaders of the teacher training in managing logistics and communications Facilitate the Week 6 virtual intensive, including full Zoom monitoring, managing breakout rooms, sharing real-time resources, and actively listening for cues to support instructors and trainees; assist trainees with tech issues, scheduling, or curriculum questions; and create and continuously update the training agenda throughout the week Organize virtual reunions and continued engagement with training graduates WHAT WE'RE LOOKING FOR: 3+ years of experience in executive support, operations, or a similar role Exceptional organizational and communication skills A natural problem-solver with strong attention to detail Comfortable wearing multiple hats and switching between strategic, creative, and tactical tasks Highly tech-savvy with experience managing digital tools and platforms Ideally experienced with mobile app development or product management Kind, positive attitude and a collaborative spirit Discreet, trustworthy, and professional in handling confidential matters Mission-aligned with a passion for meditation, wellness, or personal growth Experience in startups, creative businesses, or wellness industries a plus WHY JOIN US: This is more than just a job-it's a rare opportunity to learn directly from the Founder of a purpose-driven company that's helping people everywhere live better. You'll wear many hats, help shape big ideas, and play an essential role in a small team that moves quickly and thinks creatively. Every day is different, fulfilling, and full of growth-professionally, personally, and purposefully. This is a chance to build something meaningful while making a positive impact on people's lives globally. ANNUAL SALARY $70,000-$75,000 This is the starting range for the role, with strong potential for growth based on performance, responsibility and company expansion. COMPANY BENEFITS: Comprehensive health insurance Paid vacation time Paid sick time Unlimited free classes at the studio 30% discount on studio workshops & retail Free access to the Unplug app Trade partnerships at multiple other wellness/fitness studios Professional growth & mentorship MORE ABOUT UNPLUG: Unplug is the world's first drop-in meditation studio and a global app, founded in 2014 by former fashion editor Suze Yalof Schwartz. Unplug has gained significant recognition and acclaim for its modern approach to meditation, and has been featured in every major news outlet including The New York Times, Washington Post, CNN, Forbes, and the Today Show. Unplug's mission is to demystify meditation and make it easy, accessible, and inspirational for as many people as possible around the world. Unplug's wide variety of classes, led by a diverse roster of world renowned experts, offer a blend of simplicity and fun to cater to busy skeptics and modern soul-seekers alike. Unplug's app meditations have been viewed by over one million people around the world. ************** @unplugmeditation

Owner of Capital Equity company seeks Executive Assistant to support his highly demanding work life. He owns four companies, has partial stakes in many more, is hands-on and his concerns are growing. He needs someone who can provide solid, comprehensive support, who doesn't get overwhelmed by varied demands, who doesn't show stress, who gets things right, who works relatively long hours and who is available at other times when needed. He is a focused, high-stakes person. Requirements BA/BS from US college or equivalent Minimum 8 years' EA experience Minimum 3 years' C-level EA experience MS Office, Google Workspace, Tech fluency Being good with logistics Capacity for concierge-level support Responsibilities Heavy calendar Domestic & International Travel, Commercial & Private Composing detailed flawless itineraries Gatekeeping Coordination with teams Meeting planning: agendas, summaries Personal assistance M-F 7:30am-5pm $150K-$185K/year

Executive Assistant - Santa Monica Financial Firm On-Site | $100-120K + Excellent Benefits | Mon-Fri, 8:30-4:30 Start Date can be in December or January. A boutique financial firm in Santa Monica (near the beach!) is looking for a tech-savvy, upbeat Executive Assistant to support two Partners. If you love staying organized, anticipating needs, and being the go-to person for busy executives, this is an amazing opportunity with great work-life balance. What You'll Do Manage two fast-paced executive calendars Handle all administrative tasks and meeting coordination Book appointments, dinner reservations, and assist with personal/professional requests Set up meetings in Outlook and Microsoft Teams Partner closely with the experienced East Coast EA What They're Looking For C-suite support experience Strong skills in Outlook, Microsoft Teams, and modern tech tools Exceptional organization and time management Friendly, bubbly, and positive personality-assertive when needed Able to handle demanding personalities with ease Schedule & Benefits Monday-Friday, 8:30 AM-4:30 PM (amazing hours!) On-site in Santa Monica Medical/Dental/Vision, 15 vacation days, paid holidays 401K with 8% company match Supportive team with long-term stability (previous EA stayed 5 years!) If you're a proactive, polished EA who loves keeping executives on track, we'd love to hear from you! Brooke@LexingtonEHStaffing.com

Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in the Miracle Mile neighborhood of LA. RESPONSIBILITIES The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to: Answer management phones and assist with tenant needs Respond to inquiries by providing routine information and/or taking and delivering messages Prepare and distribute correspondence Process incoming and outgoing mail Assist with meeting, event and other scheduling and coordination Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events Assist with publication and distribution of tenant newsletter, maintenance of property website Maintain inventory of office supplies and property staff directory Maintain accurate and up to date tenant, team and vendor contact lists Maintain compliant certificates of insurance for tenants and vendors Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs Coordinate tenant survey process, including annual action plan implementation Assist team with vendor coordination as requested or assigned Assist with preparing and administering service agreements Establish and maintain good record keeping and filing systems for tenant, vendor and property files Responsible for accounts payable, accounts receivable and reporting at the property level Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding Track invoices to ensure vendors are submitting timely Prepare and distribute Tenant billings Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested Assist with budget preparation as requested POSITION REQUIREMENTS High school diploma required, associate or bachelor's degree preferred Experience with MRI and Yardi software / property management preferred but not required Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases Possess professional demeanor and excellent interpersonal and customer service skills Have access to reliable transportation Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook Excellent communication skills, both verbal and written Ability to work independently Able to prioritize tasks and projects and thrive in a fast-paced environment On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week

At Kia, we're creating award-winning products and redefining what value means in the automotive industry. It takes a special group of individuals to do what we do, and we do it together. Our culture is fast-paced, collaborative, and innovative. Our people thrive on thinking differently and challenging the status quo. We are creating something special here, a culture of learning and opportunity, where you can help Kia achieve big things and most importantly, feel passionate and connected to your work every day. Kia provides team members with competitive benefits including premium paid medical, dental and vision coverage for you and your dependents, 401(k) plan to match of 100% up to 6% of the salary deferral, and paid time off. Kia also offers company lease and purchase programs, company-wide holiday shutdown, paid volunteer hours, and premium lifestyle amenities at our corporate campus in Irvine, California. Status Nonexempt General Summary This position will require you to be onsite, 5-days a week, at our headquarters in Irvine, CA. Manages and provides detailed administrative support to the President and CEO in support of Executive Office operations. Serve as a liaison between Executive Office and internal executive staff. Perform all duties with the utmost discretion and confidentiality. Authorized to make most day-to-day decisions required by the position independently and without further approvals. The contract will be from October 2025 - March 2026. Essential Duties and Responsibilities 1st Priority - 60% Manages and performs detailed administrative duties regarding all aspects of the work required in support of the position, including maintaining and coordinating travel schedules, meetings and daily schedules, work with Kia Headquarters (Kia HQ) assigned executive coordinators as required, act as liaison between the President and CEO and executive staff on various administrative matters, maintain confidential filing system, develop tracking reports to monitor assigned projects, process all expense reports, serve as a liaison between Kia HQ, Kia North America (Kia NA) and Kia America (KUS) on various administrative matters. Authorized to make most day-to-day decisions required by the position independently and without further approvals. 2nd Priority - 35% Perform various ad hoc duties as assigned by the President and CEO which may include, but not limited to, leading and coordinating various dignitary visits (including developing plans and logistical arrangements using professional judgment and discretion), preparing communications to external customers/entities with minimal to no direction, coordinating executive dinners, including al logistical arrangements and assisting other internal Kia NA and KUS offices with various Corporate Social Responsibility initiatives when time permits. 3rd Priority - 5% Track executive budget and work with Finance on budgetary issues, using professional judgment and discretion in resolving issues. Qualifications/Education Education: Bachelor's degree or equivalent work experience required. Job Requirement Overall Related Experience: Minimum 2-3 years of EA/administration management experience in a corporate environment. Bilingual in English/Korean is required Specialized Skills and Knowledge Required: Excellent communication skills required (written and oral). Knowledge of project planning preferred. Proficient in MS Office, including Word, Excel, PowerPoint and Outlook. Practical administrative skills. Ability to multi-task, juggle competing demands, prioritize and work with other team members at all levels within the company, especially executive levels. Ability to maintain the utmost confidentiality on all matters with the Executive Office. Competencies Care for People Chase Excellence Every Day Dare to Push Boundaries Empower People to Act Move Further Together Pay Range $38 - $43/hour Pay will be based on several variables that are unique to each candidate, including but not limited to, job-related skills, experience, relevant education or training, etc. Benefits On-site café with diverse catering options On-site Kia Gym including free scheduled wellness classes (e.g., strength training, pilates, yoga) Quiet rooms for focus and relaxation Fun company events with free goodies Equal Employment Opportunities KUS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, ancestry, national origin, sex, including pregnancy and childbirth and related medical conditions, gender, gender identity, gender expression, age, legally protected physical disability or mental disability, legally protected medical condition, marital status, sexual orientation, family care or medical leave status, protected veteran or military status, genetic information or any other characteristic protected by applicable law. KUS complies with applicable law governing non-discrimination in employment in every location in which KUS has offices. The KUS EEO policy applies to all areas of employment, including recruitment, hiring, training, promotion, compensation, benefits, discipline, termination and all other privileges, terms and conditions of employment. Disclaimer: The above information on this job description has been designed to indicate the general nature and level of work performed by employees within this classification and for this position. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Join Yorke Engineering, LLC, an Environmental Consulting leader in California that implements Environmental Engineering and Compliance solutions for our clients throughout the western US. We're a family-owned and operated company with over 90 employees. We are looking for a sharp and reliable Executive Personal Assistant. This is a part-time or full-time position based on the candidate's preferences at 30-40 hours per week from our corporate office in San Juan Capistrano, CA during our normal business hours. We offer a full benefits package including Paid Time Off, Holidays, Full Medical/Dental/Vision, along with a 401k with a generous company match for full-time staff. Position Summary: The Executive Personal Assistant assists the Executive Management team by learning the needs of the Executive team and taking on a variety of personal and company responsibilities to create more availability for the Executive Management team to focus on top priorities. The position requires a professional individual with a high standard of quality, efficiency, and organization. This position will require the candidate to prioritize multiple responsibilities. The candidate will be required to think critically and solve problems in a self-sufficient manner with support provided as needed. The candidate responsibilities and qualifications will include: Support Executive Management with special assignments including: Ensure the Executive Management team is fully prepared for leading staff training presentations by creating, organizing, and distributing presentation materials; Record and accurately file key takeaways, decisions, and action items following client presentations, internal-staff meetings, and training events; Create content for a variety of tasks using Excel, PowerPoint, and Word formats; Create content, messaging, and activities for Staff Meeting, holiday party, and special events support; Prepare, print, and organize training materials for clients and staff; Coordinate projects between Executive Management and employees; Collect client feedback and help company leaders create training opportunities based on key improvement areas; Special projects and filing in SharePoint. Manage Outlook calendars and filter emails based on priorities; Submit expense reports and schedule travel; Team-driven individual that's motivated to support other team members when needed; Schedule and complete personal tasks for example: Grocery shopping, mail processing, copying keys, schedule appointments, and returning items to vendors or stores; Supervise vendors for home maintenance, renovations, and landscaping; Car services drop-off pickups for routine maintenance. Candidate Qualifications include: Associates degree or Bachelor's degree from an accredited university with minimum GPA of 3.2; GPA will be verified; 8-12+ years of professional experience, most recently as an Executive and/or Personal Assistant for 3+ years; Solid organizational skills including the ability to multi-task, prioritize, and work independently; Excellent verbal and written communication skills; Available to work in-office at our San Juan Capistrano office during business days; Strong software skills including Microsoft Office 365: Outlook, SharePoint, Word, Excel, and PowerPoint.

Adecco is seeking a bilingual Korean Executive Assistant/ Business Support Assistant to provide exceptional logistical and administrative support for executive operations. This role is pivotal in ensuring the smooth planning and execution of executive itineraries, while contributing to broader business support activities within the office. The ideal candidate is flexible, proactive, and detail-oriented, with strong organizational skills and a collaborative mindset. Pay Rate $32/hr 12 months assignment Must be comfortable with up to 40% domestic travel , including trips to New York and Washington, D.C. , and additional travel during major U.S. events such as the World Cup. Key Responsibilities Executive Visit Planning: Coordinate logistics for executive visits, including scheduling, agenda management, and on-site support. Travel Arrangements: Manage travel bookings (flights, hotels, restaurants) to ensure seamless experiences for visiting executives. Office Environment Oversight: Support the maintenance and improvement of the office environment, including canteen and cafeteria operations. Administrative Support: Prepare reports, presentations, and documentation; assist with general administrative and operational tasks. Cross-Cultural Communication: Utilize Korean language skills to assist with communication and documentation for Korean-speaking executives. Qualifications Fluency in Korean (spoken and written) required. 3+ years of Executive Assistant experience 40% travel requirements Proven experience in business support, travel coordination, or hospitality services. Strong organizational and multitasking abilities. Proficiency in Concur and Microsoft Office Suite (especially Excel and PowerPoint). Benefit offerings available for our associates include: Medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and a 401K plan Flexibility to choose the type of coverage that meets individual needs Eligibility for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ********************************************** The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance

Full job description We are a top-performing insurance brokerage in Southern California known for our high-energy culture, exceptional client service, and strong leadership within the industry. Our CEO is a dynamic entrepreneur, business coach, motivational speaker and industry thought leader. We are seeking an experienced Executive Assistant who thrives in a fast-paced environment, loves taking initiative, and is eager to grow professionally. Position Overview The Executive Assistant to the CEO will serve as the primary point of contact and right hand to our CEO. This role requires exceptional organizational skills, strong business judgment, and the ability to manage multiple priorities with confidence and efficiency. The ideal candidate is highly driven, brings great energy, and is comfortable working in a dynamic, evolving environment. Key Responsibilities Provide high-level administrative support to the CEO, including calendar management, scheduling, task prioritization, and project coordination Manage email communications, screen inquiries, and ensure timely follow-up Prepare documents, presentations, reports, and meeting materials Coordinate travel arrangements, itineraries, and logistics for both local and international trips Assist with personal tasks and business-related errands as needed Facilitate communication between the CEO and internal/external stakeholders Support strategic initiatives, special projects, and operational tasks Maintain confidentiality and handle sensitive information with professionalism Represent the CEO with polished communication, excellent judgment, and a proactive approach Qualifications Minimum 4 years of experience supporting CEOs or senior-level executives Bilingual in English and Spanish (spoken and written) Strong organizational skills with the ability to multi-task and prioritize effectively Excellent written and verbal communication skills High energy, self-motivated, and driven to excel Ability to anticipate needs and solve problems before they arise Proficiency with Google Workspace, Microsoft Office Suite, and task management tools Ability to travel as required Professional demeanor, positive attitude, and eagerness to learn Experience supporting entrepreneurs, coaches, or fast-paced leaders is a plus What We Offer The opportunity to work directly with a CEO who is an established business coach and entrepreneur, providing significant exposure to high-level strategy, leadership, and business development A dynamic, growth-oriented environment Opportunities for professional development and mentorship What You Get Real growth path into leadership or operations roles Training in business, systems, and leadership Work directly with a top-performing entrepreneur and clients who run 7- and 8-figure companies Who This Is For This is not for entry-level assistants. This is for someone who already knows how to lead from behind, keep things moving, and protect the executive's time like it's their own. If you're confident, dependable, and ready for a fast-paced role where you can grow and win-apply now. Job Type: Full-time Pay: $70,000.00 - $75,000.00 per year Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Application Question(s): What is your background in being an Executive Assistant? What is your best contact phone number and email? Experience: Executive administrative support: 4 years (Preferred) Language: Spanish (Preferred) Ability to Commute: Irvine, CA 92614 (Required) Work Location: In person

The annual base salary range for this position in California is $90,000 to $110,000 per year. The starting pay for the successful candidate depends on various job-related factors, including but not limited to the candidate's geographic location, job-related knowledge, skills, experience, education/training, internal value, peer equity, external market demands, and organizational considerations. We seek an experienced Executive Assistant to support the President, Anaheim Ducks Hockey Club. This role oversees and manages the flow and exchange of information, streamlines interactions, and facilitates initiatives for the President, ADHC. The Executive Assistant performs administrative duties requiring confidentiality, discretion, tact, diplomacy, sound judgment, and excellent decision-making skills. Success in this role requires a positive attitude, a strong work ethic, outstanding communication and customer skills, high-level project management skills, and close attention to detail. Responsibilities Work as a team with the President, ADHC to provide administrative, operations, and project/initiative management assistance to support various departments within the organization Communicate with members of the NHL League offices and Club teams. Perform clerical and administrative tasks, including drafting letters, spreadsheets, memos, invoices, reports, presentations, and other documents for senior staff Answer and transfer phone calls, screening when necessary Maintain filing systems and records as assigned, including digitally Retrieve information as requested from records, email, minutes, and other related documents Maintain business calendar for ADHC president collaborating with other supported executives and leadership staff Coordinate and schedule meetings, appointments, travel, and accommodations Proofread legal documents and generate redlines and final formatted documents Receive and transmit invoices from third parties and assist in tracking department expenditures Gather and analyze data housed in internal and external databases as requested Draft internal and external communication and correspondence on behalf of the President, ADHC Collaborate with other Executive Assistants to successfully coordinate projects and schedules Provide administrative support to the ADHC General Counsel including subpoena requests and other administrative matters Prepare agendas and schedules for meetings Prepare and submit expense reports Participate in special projects Maintain the highest quality service standards working with internal/external partners Maintain professionalism and strict confidentiality with all materials Perform other related duties as assigned Skills Bachelor's degree in a related field preferred Minimum 10 years of experience in an administrative role, preferably supporting a high-level executive Excellent verbal and written communication skills Excellent interpersonal and customer service skills Excellent organizational skills and attention to detail Extremely proficient in Microsoft Office Suite or related software with the ability to learn new or updated software Basic understanding of clerical procedures and systems such as recordkeeping and filing Able to work independently Able to work nights, weekends and holidays in accordance with game schedule and other team events Knowledge, Skills, and Experience Education - Bachelor's Degree Experience Required - 10+ Year This position is on-site.

The Administrative Assistant will play a key role in supporting the office's administrative functions and assisting the leadership team. This role involves handling tasks such as data entry, managing the main phone line, providing executive administrative support, scheduling appointments, managing calendars, and effectively communicating with clients and agents. Additional responsibilities include taking dictation, completing special projects across departments, and relieving office leadership of various clerical and administrative duties. The Administrative Assistant will collaborate with multiple departments, including IT, Facilities, the Market Leader, and Regional Recruiting Coordinators, to ensure seamless operations. This role is based in our El Segundo, CA office. RESPONSIBILITIES: Office Administration: Serve as the first welcoming point of contact for clients and visitors, direct them to the appropriate party, while ensuring a positive first impression Ordering, stocking, inventory, and expense report of office supplies Costco, Amazon, etc. Coffee supplies stocking (daily) Liaison for MRIES and New Hire agent for smooth on-boarding and off-boarding process Computer set up, phones etc. Welcome packets and New Hire collateral Building and office card access Updating seating chart in Box and in Atlas Workstation setup as needed Clean out agent cube if terminated Liaison between building management and MREIS Handle on-site building requests Restocking public restroom, light not working, A/C issues, etc. Required emergency course education Parking validations Office equipment management Reload and troubleshoot Pitney Bowes system Printer supplies (toner and paper) and stocking (daily) Printer troubleshooting and handle troubleshooting with vendor Manage and answer the main phone line Ensure company voicemail is checked daily and messages are relayed to the appropriate party Provide wire instructions Mail pickup and delivery (daily) Cleaning up office Keeping organized and presentable (daily) Clean refrigerator (weekly) Setup conference room for conference calls and meetings Monday morning meeting Setup live trainings Stocking collateral and water for meetings Setting up recruiting presentations Coordinating with vendors for miscellaneous office tasks Assisting agents with basic technology needs Expense reimbursements Coordinating and supporting internal office events Market Leader Administrative Support: Office Competition Support Interview scheduling & administrative support Miscellaneous tasks Training Support: Act as the office point of contact for Matthews University Program and assisting Training and Recruiting Team ad hoc Preparing first day collateral Posting training calendar around office Organizing mixers and activities Ordering catering and setting up for Summer Training Events Prepare conference room for live trainings and herd summer class REQUIREMENTS: Associates Degree or higher 2+ year(s) relative experience Expert knowledge of Microsoft Office including but not limited to Word, Excel, OneNote, and Outlook Ability to work in a fast-paced, demanding environment while maintaining strong attention to detail and time management Excellent interpersonal and communication skills Exceptional problem-solving skills Ability to apply common sense and understanding to interpret instructions and perform duties efficiently The ideal candidate is extremely detail oriented, intelligent, confident, and professional. This person must be proactive with the ability to anticipate potential problems and solve them before they occur. The candidate should be driven, ambitious, excited by new challenges, and thrive in a fast-paced, high-energy work environment. This is an entry-level opportunity with the potential for considerable career growth within the firm. Matthews™ is an Equal Opportunity Employer; employment with Matthews™ is subject to proven merit, competence and qualifications and will not be influenced in any manner by race, color, gender, religion, national origin/ethnicity, disability status, veteran status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status. Hourly Wage range - $20 - $25

About the Role We're looking for a detail-oriented professional to support order management and project coordination activities for construction/architectural equipment projects. This role involves reviewing documentation, managing schedules, coordinating with internal teams, and ensuring projects move smoothly from order to shipment. Key Responsibilities Review quotes, orders, surveys, and booking packages for accuracy and completeness. Coordinate project flow from prescreening to release, ensuring on-time shipment. Analyze architectural drawings, submittals, and documentation to prepare project data. Create and maintain production schedules based on customer requirements. Process release orders to suppliers and update job information in internal systems. Communicate with sales, project managers, manufacturing, and customers to resolve issues. Maintain job files, drawings distribution, and documentation accuracy. Respond to internal/external requests within defined service levels. Qualifications Experience in project coordination within construction, architecture, engineering, or manufacturing preferred. Strong communication and customer service skills. Proficiency in Microsoft Office (Excel, Word, Outlook) required. Ability to read/interpret drawings and technical documentation (preferred). Comfortable working with fractions, percentages, and basic math. Highly organized, detail-oriented, and able to manage multiple projects simultaneously.