Executive assistant jobs in Hempstead, NY - 1,473 jobs

Our client is revolutionizing property management. As a successful start-up, they provide the most advanced tech-driven leasing experience. We're looking for a highly organized and proactive Executive Assistant to support the CEO. You will play a key role in managing daily office operations and supporting their rapid growth. If you enjoy working in a dynamic environment, take pride in bringing structure to a growing organization, and want to be part of a team redefining how people find their next home, we'd love to hear from you. Responsibilities Maintain and proactively manage the CEO's calendar, including scheduling new meetings, modifying existing appointments, and resolving conflicts to ensure optimal time management. Arrange domestic and international travel, including flights, lodging, and ground transportation, prioritizing cost-effective and efficient options. Coordinate gifting initiatives, handwritten correspondence, and personalized touches; oversee packaging and shipping to ensure timely and accurate delivery. Manage outbound and inbound shipments by confirming accurate addresses, contents, and delivery timelines; communicate status updates as needed. Order and maintain office supplies, equipment, and materials; ensure the office remains fully stocked with necessary resources, including operational tools, technology accessories, and refreshments. Assist with recruiting efforts by conducting email outreach, coordinating interview schedules, and supporting interview logistics. Coordinate new hire onboarding logistics, including ordering equipment, distributing instructions, and ensuring a smooth first-day experience. Provide discreet and professional personal support as needed, including coordinating prescriptions, food orders, and related arrangements. Respond effectively to frequent, last-minute changes in travel plans, schedules, and meeting logistics with flexibility and professionalism. Ideal Experience Bachelor's degree is preferred but not required; equivalent professional experience will be considered. 1-3 years of administrative or office support experience in a corporate or professional environment. Demonstrated interest in and enthusiasm for working in a fast-paced, entrepreneurial or start-up setting. Highly motivated, proactive, and adaptable, with a positive attitude and willingness to take initiative. Prior experience in smaller office settings or a start-up organization is ideal. Previous experience or exposure to the real estate industry is strongly preferred. #117945 The Larko Group is a premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temporary-Hire, and Temporary/Project placements across a range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chiefs of Staff, Office Managers, Receptionists, General Office and Labor, Event Support, Project Management, and Customer Service.

We're creating something big for babies. Come join our team at one of our locations across the US: New York City, Pennsylvania, Iowa, and Oregon. Fully paid medical, dental, and vision insurance for all employees. Generous PTO Flexible paid time off for vacation and sick days. FSA & HSA Available to all employees to help cover healthcare costs. 401(k) Match Helping you plan for your future. Company Equity Because when we succeed, we succeed together. Paid Company Holidays 13 company holidays each year, plus 2 days for additional religious holidays. Paid time off to participate in your choice of community service. New Parent Support Robust parental leave plus support for off-boarding and returning to work. In-person & Virtual Events Like our annual company retreat, yoga, and quarterly wine o'clock. #J-18808-Ljbffr

Executive Assistant to the Chief Operating Officer Full-Time / Permanent Role - Midtown Manhattan, NYC HQ Our client, a fast-growing private equity and brand management firm based in Midtown Manhattan, is seeking a sharp, poised, and highly capable Executive Assistant to support their Chief Operating Officer. This full-time, on-site role offers the opportunity to work directly with a key member of the C-suite in a dynamic, fast-paced, and high-performance environment. This role is ideal for a detail-oriented, resourceful professional with a proven track record of supporting senior executives. You'll serve as a strategic partner to the COO, managing critical priorities, ensuring operational efficiency, and maintaining strong communication across the organization. Core Responsibilities Provide high-level administrative and operational support to the COO, including complex calendar management, scheduling, and prioritization Act as a liaison between the COO and internal/external stakeholders, handling all communications with professionalism and discretion Draft, edit, and manage executive-level correspondence, reports, and internal communications Track cross-functional projects, key deliverables, and action items to ensure seamless execution Coordinate domestic and international travel arrangements and detailed itineraries Process expense reports and handle time-sensitive administrative requests Qualifications Hands on experience supporting a C-suite executive in a fast-paced environment Exceptional communication skills (written and verbal) with executive presence and professionalism Strong organizational abilities with the capacity to manage multiple priorities High degree of discretion and sound judgment when handling confidential matters Tech-savvy and proficient in Microsoft Office and other business platforms Calm under pressure, proactive, and solutions-focused What's Offered: Annual bonus Equity participation 401K with employer match Comprehensive medical, dental, and vision insurance (starting Day 1) Generous PTO and paid holidays Exceptional team culture with long-term growth opportunit

THE CLIENT Our client is a globally recognized alternative investment firm with over 40 years of industry leadership. Headquartered in New York and with offices all over the world, it has an outstanding reputation. You'll be surrounded by high-performing, driven, and genuinely kind colleagues in a culture that values its people and invests in their growth. With thoughtful benefits and a strong focus on professional development, this is a place where careers thrive. We've proudly partnered with this firm for over a decade, placing exceptional talent who have gone on to build remarkable careers. THE ROLE This firm is seeking Executive Assistants to support senior executives across various teams. This is a dynamic and high-volume support role ideal for a proactive, detail-oriented individuals who thrive in fast-paced, team-oriented environments. EAs here are critical to the smooth functioning of the business, juggling complex calendars, international travel, and tight deadlines with grace and precision. Key responsibilities include but are not limited to: Manage complex calendars (100+ meetings/week) Coordinate international and domestic travel, including visas and multi-stop itineraries Process expenses Prepare meeting materials Work closely with internal teams and fellow EAs across the globe to ensure seamless support and coverage Assist with high-level administrative projects, help streamline processes, and contribute to overall team efficiency THE CANDIDATE The ideal candidate is calm under pressure, solution-focused, and thrives in a structured, high-performance environment. You'll be the right fit if you bring a can-do attitude, a commitment to excellence and genuine care for the work that you do and the impact it has on your team. 5-7+ years of experience in a similar administrative role, ideally within financial services Excellent communication and organizational skills High proficiency in Microsoft Office, Zoom, and Teams Demonstrated ability to manage shifting priorities with professionalism and composure Positive, humble, and proactive with a strong sense of ownership THE COMP/BENEFITS Salary ranges between $85,000 - $130,000 base Hybrid - 4 days in office (core hours: 9:00 AM - 6:00 PM) Paid OT built into core hours and a generous discretionary bonus Great benefits including 100% healthcare coverage (medical, dental, vision), 401(k) plan, free breakfast, lunch, snacks daily, an on-site fitness center, and 15 vacation days + 7 sick days + public holidays (including Columbus Day and day after Thanksgiving) Joss Search is proud to be an Equal Opportunity Employer, committed to fostering an inclusive and diverse workplace. We celebrate individuality and strive to create an environment where everyone feels valued and empowered.

Executive Assistant to Senior Executive - Global Asset Manager Compensation: $110,000-$125,000 base + OT + Bonus Overtime: Eligible (estimated compensation at ~$142,500-$165,000 depending on hours worked) + bonus (~20%) Hours: 45-50 hours/week Benefits: 100% paid Medical/Dental/ Vision, daily lunch provided Overview A leading Global Asset Manager is seeking a high-caliber Executive Assistant to support a Senior Executive in the firm's New York office. This role is ideal for someone who “just gets it”-a proactive, thoughtful, and highly reliable EA who brings strong judgment, a friendly and humble demeanor, and a desire to contribute meaningfully to the executive's success. You'll be part of a tight-knit, high-performing team environment where flexibility, polish, and a can-do attitude are essential. The right person is upbeat, collaborative, low-ego, and scrappy, with the ability to pivot quickly and stay two steps ahead. This is a long-term-growth opportunity for someone who wants to grow with the executive and deepen their career within asset management. Key Responsibilities Provide high-touch executive-level administrative support, including complex calendar and inbox management, scheduling, and coordination across global time zones. Anticipate needs and “look around corners” to ensure the executive is always prepared. Coordinate domestic and international travel, itineraries, logistics, and occasional personal support as needed. Prepare meeting materials, presentations, briefing documents, and follow-up communication. Serve as a warm, professional representative of the executive with internal and external stakeholders. Partner closely with other assistants and teams to ensure seamless operations and information flow. Manage expense reports, invoices, purchase orders, and other administrative systems. Handle last-minute changes with grace, perseverance, and a calm, solutions-oriented mindset. Participate in team initiatives, culture-building activities, and process improvements. Qualifications 3+ years of Executive Assistant experience within asset management or financial services (required). Strong business judgment, intuition, and the ability to anticipate needs before they arise. Friendly, positive personality with a willingness to pitch in and “do whatever it takes.” Team-oriented, collaborative, and genuinely enjoys supporting others. Polished communication skills (verbal and written), with a professional presence. Flexible, adaptable, and able to pivot quickly in a fast-paced environment. Strong perseverance, follow-through, and attention to detail. Ability to maintain confidentiality and exercise discretion at all times. Compensation & Benefits Base salary: $110,000-$125,000 Overtime: Eligible (estimated compensation at ~$142,500-$165,000 depending on hours worked) + bonus (~20%) Bonus: Annual performance-based Benefits: 100% employer-paid Medical, Dental, and Vision Free lunch daily Additional perks and firm-wide benefits

Highly respected Midtown, NYC Asset Management firm is seeking a bright, loyal and pro-active administrative assistant with stable, impressive work exposure, a Bachelors' degree and 3+ years administrative experience, to support a very Sr. Executive of the firm. Manage intricate calendar, coordinate meetings, organize global travel, conduct research, prepare meeting materials, and process expense reports. Great opportunity for someone with exceptional administrative skills, a can-do attitude, solid attention to detail, and a true desire to succeed both personally and financially. Proficiency in all MS Office programs required. Base salary up to 120K with an extremely generous bonus and sensational benefits and perks. Bachelors' degree required.

Who We Are JOYC Brands is a multi-disciplinary brand studio dedicated to incubating and scaling disruptive consumer products. As the parent company of Tinkr, JOYC, and a growing portfolio of lifestyle brands, we combine thoughtful design with omnichannel expertise to captivate modern audiences. Visit JOYCbrands.com to see what we're building. The Opportunity We are looking for a hungry, high-energy individual to serve as the right hand to our CEO. This is a hybrid role that blends the organization of an Executive Assistant with the strategic execution of a Chief of Staff. You will not just be taking notes; you will be holding the team accountable. You will not just be booking travel; you will be spotting the next big trend. Critically, you must be an AI-native. We need someone who leverages Artificial Intelligence to work faster, smarter, and more efficiently than the average person. Who You Are AI-Powered: You don't write emails from scratch; you prompt them. You don't summarize meetings manually; you use tools. You are constantly finding new ways to use AI to 10x your output. Hyper-Organized: You are obsessed with order. You anticipate problems before they happen and have a system for everything. Nothing slips through the cracks. Trend-Savvy: You have your finger on the pulse of culture. You know what is "cool," what is selling, and where the market is going before the data even shows it. Thick-Skinned & Vocal: You aren't afraid to hold people accountable-whether that's the CEO or the sales team. You follow up relentlessly. What You Will Do 1. The CEO's Right Hand (Operations) AI-Driven Efficiency: Utilize LLMs (ChatGPT, Claude, etc.) to draft communications, summarize research, and automate repetitive tasks. The "Enforcer": Attend meetings, take detailed notes, and chase down team members to ensure deliverables are met on time. Gatekeeping: Manage the CEO's calendar and inbox with military precision, ensuring focus remains on high-priority growth tasks. 2. Strategic Growth (Sales & Product) Product Development: Research emerging trends and assist in line development. Use AI tools to visualize concepts or analyze market data to keep us ahead of the curve. Sales Support: Manage sales follow-ups and ensure the pipeline is moving. You will be the engine that keeps our deals from stalling. Requirements AI Fluency is a MUST: You must be highly proficient in prompting and utilizing AI tools (ChatGPT, Midjourney, Perplexity, etc.) to accelerate work. In-Office Requirement: Our office is in Brooklyn, NY. You must be willing and able to travel to the office daily. Tech Stack: Proficiency in Slack, Notion/Asana, and CRM tools. A "Figure It Out" Mindset: When you don't know the answer, you find it immediately.

The Opportunity Home/Life Services Inc. is seeking a high-caliber, mission-driven professional to serve as the inaugural Special Assistant to the CEO. Following a period of significant growth, Home/Life has recently expanded its executive leadership team comprising an Interim Chief Executive Officer (CEO), long-tenured Chief Financial Officer (CFO), and new Chief Operative (COO), and General Counsel (GC). This role is not a traditional administrative position; it is a strategic "right-hand" role designed for a candidate who thrives at the intersection of operations, policy, and executive governance. This position is ideal for a candidate looking for a 2-5 year high-impact "tour of duty" before potentially transitioning into a Chief of Staff role at this organization or elsewhere, or pursuing a terminal degree (JD, MPA, MPP) at a top-tier institution. You will have a front-row seat to the complexities of the NYC social services ecosystem and the internal mechanics of a large-scale non-profit. About Home/Life Services Inc. Established in 1995, Home/Life Services Inc. is a cornerstone of the NYC human services landscape. We provide safe, therapeutic environments and comprehensive support services for families impacted by homelessness. Our mission is to break the cycle of housing instability through innovative programming, case management, and economic empowerment. ________________________________________ Key Responsibilities 1. Strategic Executive Support & Coordination CEO Leverage: Serve as a force-multiplier for the CEO, ensuring their time is focused on the highest-priority strategic initiatives. Executive Team Integration: Act as a central nervous system for the newly expanded executive suite. You will support the CFO, COO, and GC on cross-functional projects, ensuring that the CEO's vision is translated into actionable results across departments. Meeting Preparation: Prepare the CEO for all high-stakes meetings (City officials, Board of Directors, community partners) by drafting briefings, talking points, and strategic agendas. 2. Research, Policy & Special Projects Policy Analysis: Conduct deep-dive research on NYC housing regulations, legislative changes, and social service trends to inform executive decision-making. Inaugural Function Design: As the first person in this role, you will help design the systems and workflows for how the Executive Office interacts with the broader organization. Project Management: Lead "special projects" that fall between departmental silos-ranging from the implementation of new organizational technologies to the development of new programmatic pilots. 3. Communications & Stakeholder Engagement High-Level Writing: Draft sophisticated correspondence, Board reports, and policy memos on behalf of the CEO. Internal Liaison: Serve as a diplomatic bridge between the Executive Team and site-level staff, ensuring organizational culture and goals are communicated effectively across all facilities. Crisis Management: Assist the General Counsel and CEO in responding to urgent operational or legal matters with speed and discretion. 4. Executive and Administrative Operations Strategic Scheduling: Oversee the CEO's calendar not just for logistics, but for strategic alignment with organizational priorities. Support other executive team members with scheduling needs. Office Administration: Handle administrative tasks including filing, generating reports, managing mail, and ensuring all tracking sheets are up to date. Information Management: Design and maintain tracking systems (project management tools) to ensure no executive-level deliverable falls through the cracks. General Clerical Support: Perform necessary clerical duties such as scanning, photocopying, and responding to inquiries. Event Planning: Help organize and execute team activities, including staff meetings, social events, and off-site retreats ________________________________________ The Ideal Candidate We are looking for a versatile professional who possesses: Exceptional Intellectual Curiosity: You are a fast learner who can pivot from a budget discussion with the CFO to a legal compliance review with the GC. Advanced Writing Skills: You can synthesize complex information into crisp, persuasive memos and presentations. High Emotional Intelligence: You can navigate NYC's complex political and social service landscape with diplomacy, maintaining confidentiality and professional poise under pressure. Career Ambition: You are likely seeking a 2-5-year window to gain "under-the-hood" experience in non-profit management before moving toward a Chief of Staff role or a terminal degree in Policy, Law, or Administration. Qualifications Education: Bachelor's Degree required; Master's (MPA, MPH, MPP) or JD candidates (including those taking a gap before/after law school) are highly encouraged to apply. Experience: 2+ years of professional experience in a relevant environments (e.g., government, legal, management consulting, or large-scale non-profit operations). Technical Savvy: Expert-level proficiency in project management tools preferred Resilience: Ability to serve as an "essential employee," responding to the dynamic needs of a 24/7 shelter provider in NYC. Salary Range: $95,000 to $120,000

The Role Nerd Apply is building the data layer for education. As the company grows, focus and execution matter more than ever. As the Executive Assistant & Office Admin, you'll be a force multiplier for the founders and leadership team. You'll own day-to-day coordination, protect time and attention, and help the company operate smoothly as we scale. You'll be close to decision-making, trusted with sensitive information, and expected to anticipate needs before they become issues. Mission Enable the leadership team to operate with clarity, focus, and momentum by owning coordination, logistics, and operational follow-through. Salary + Benefits $60k - $80k + Equity Healthcare Location NYC Office at Bryant Park (12 In-Person Employees) What You'll Do Own executive support and coordination Manage calendars, scheduling, and priorities for founders and senior leaders Anticipate conflicts, deadlines, and prep needs before they arise Handle sensitive communications with discretion and professionalism Keep the organization running smoothly Coordinate meetings, offsites, and in-office logistics Track action items and ensure follow-through across teams Help maintain clear operating rhythms as the company grows Support company operations Assist with onboarding logistics for new hires Coordinate travel, events, and office setup Help manage vendor relationships and recurring operational needs Be a trusted partner to leadership Serve as a sounding board and thought partner when needed Handle confidential information with care and good judgment Step in wherever necessary to keep things moving Who You Are Prior experience supporting executives or senior leaders in fast-paced environments Highly organized and comfortable managing multiple priorities at once Trusted, discreet, and calm under pressure Strong written and verbal communicator NYC-based and comfortable working in-office How You Work You're organized and proactive, with strong attention to detail You anticipate needs and solve problems before they escalate You communicate clearly and follow through consistently You stay calm and grounded in high-velocity environments You take pride in helping others do their best work What Success Looks Like Leaders are focused, prepared, and well-supported Calendars, meetings, and priorities run smoothly Operational details are handled without friction The office and team operate with clarity and momentum About Nerd Apply Nerd Apply is building the data layer for education. Counselors guide some of the most important decisions students and families make, yet they've historically lacked access to clear, reliable outcomes data. Nerd Apply partners with counselors to responsibly aggregate real admissions results and turn them into usable insight. This shared data helps counselors advise with greater confidence, helps schools and districts understand what's actually working, and creates a foundation for better decisions across the education system. We're building Nerd Apply with a high bar for trust, respect for professional judgment, and the ambition to create infrastructure education can rely on for decades.

Our client, a high-growth financial firm is hiring an Executive Assistant for their expanding Midtown office. This is a highly visible role, supporting a dynamic group of investment professionals. This is an ideal role for an experienced Executive Assistant with experience in a fast-paced, ever-changing environment. You'll be joining a supportive, collaborative EA team, playing a key role in the success of the investment partners, and the company as a whole. This role is a remote position, requiring occasional back-up, in-office support on high volume days. Due to this, candidates must be NYC-based. Responsibilities: Manage the executive team's constantly shifting calendars consisting of stakeholder meetings, executive activities, and industry events. Organize and execute complex domestic and international travel plans, including tracking flights, anticipating issues, and providing prompt resolutions. Oversee expense reporting through Concur. Assist in conference and event coordination, including registration, material preparation, client dinners, and team events from planning to execution. Proactively communicate needed information and updates to executive team and key stakeholders. Work collaboratively with other administrative team members by partnering on team projects and providing back-up support as needed. Requirements: 5+ years of administrative support experience. Background in fast-paced financial services environment required. Experience in a high-growth start-up highly preferred. Bachelor's Degree preferred. Proficiency in MS Office and Zoom required, experience with Concur preferred. A collaborative and growth minded work ethic with strong problem-solving and conflict resolution skills. Ability to simultaneously execute multiple projects in a fast-paced environment to a high level of detail.

For over twenty years, the Posen Library has produced print and digital collections of primary sources (images as well as excerpts from texts translated from more than twenty languages). Experts in the field have curated these sources, which represent a variety of voices from Jewish culture and history, from all over the world and from the biblical to the contemporary periods. Through them, the Posen Library seeks to fulfill its mission to provide an expansive view of Jewish culture and history and to combat the tendency to reduce and simplify debates about Jews, Jewishness, and Judaism. We will soon complete the print volumes and seek a highly organized, people-oriented, early career professional to assist the CEO in day-to-day operations as well as meeting and scheduling support. The position is a split role, with both administrative and communications components. This person will help the project expand its user-base by using their excellent writing skills to bolster external communications and by serving as a thought partner to the CEO on outreach efforts. Candidates must be committed to an understanding of Jewish culture that includes a multiplicity of voices and viewpoints. This is an ideal position for someone who has recently graduated with a university-level degree and has experience in Jewish communal or campus work, particularly across political and/or religious lines. This role is also an opportunity to learn from a seasoned colleague with twenty years of experience in the field. Executive Assistant tasks (~70% of the position) include but are not limited to: Manage ever-changing calendar for the CEO Support logistics for virtual & in-person meetings, including arranging travel Establish and maintain constructive and cooperative relationships with advisors, the funder, colleagues, and external contractors Maintain and improve electronic filing systems Ensure contracts are signed in a timely manner Reconcile expenses Prepare internal reports, collect and prioritize information from diverse stakeholders including staff and advisors Communications Associate tasks (~30% of the position) include but are not limited to: Promote the Posen Library online and through communications work, including working with consultants and the CEO to write and edit promotional and email copy in alignment with the project mission, brand, and core values Reignite the project's social media accounts and manage them, including developing creative content (written & graphic), soliciting content from colleagues, and managing the social media calendar Serve as a thought partner to the CEO around outreach & growth strategy, particularly focused on university communities Attend relevant events and build the organization's network, connections, and profile Qualifications At least 2 years of experience in project administration and logistics support A basic understanding of Jewish terms and culture Excellent communication skills digitally and in-person Ability to hold and manage multiple viewpoints and perspectives Social perceptiveness, active listening skills, discretion, and the ability to communicate diplomatically Demonstrated track record of increasing user bases and/or community engagement through social media, ideally around Jewish topics Demonstrated ability to manage and prioritize multiple tasks and logistics Independent initiative and resourceful problem-solving Reliability and punctuality A passion for inclusive learning environments Excitement to be part of a people-centered team committed to one another's growth Desire for mentorship A sense of humor and ability to roll with the punches Proficiency in common work and content creation applications, including Google Drive, Microsoft Office, Dropbox, Slack, Canva, as well as an enthusiasm to learn more Term This is a salaried, full-time position. Must be able to legally work in the United States or Canada and have the ability to travel nationally and internationally for occasional meetings, events, and conferences. Preference will be given to those based in the NYC area. Please send a letter of interest and CV to managing editor Sarah Shectman at ************************** by Wednesday, January 28. Compensation $75,000 annual salary plus a generous benefits package including: 20 days of paid vacation, 12 days of flexible time off, select holidays Employer contribution toward medical, dental, and vision premiums Up to $2,000 annual reimbursement for non-covered medical expenses Up to $1,000 annual professional development support Up to $1,000 annual childcare coverage reimbursement for work-required travel 3 months of paid family leave 3 months fully paid sabbatical, eligible after 4 years of full-time employment

**W2 Contract**Englewood Cliffs, NJ**ONSITE**$30-35/hr** Top Must-Have Skills Exec Admin Experience Bilingual in Korean and English Required Have can-do spirit The main function of an administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication manager for an office. Responsibilities Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. Prepare invoices, reports, memos, letters, financial statements, and other documents. File and retrieve corporate documents, records, and reports. Open, sort and distribute incoming correspondence, including faxes and emails. Prepare responses to correspondence containing routing inquiries. Qualifications: Bachelor's Degree required 3+ years' Executive Administrative experience required Verbal and written communication, multi-tasking, customer service and interpersonal skills. Ability to work independently and manage one's time. Ability to keep information organized and confidential. Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint

A small Greenwich company in the luxury consumer goods industry is looking for an Executive/Personal Assistant to support the President. The company is run from the Principal's home and this is an in-person position, working from the fully equipped home office. Key Responsibilities: Executive Assistant Responsibilties- Provide day-to-day administrative support to the President Coordinate extensive travel (domestic and international), transportation, accommodations and logistics Draft and prepare correspondence and documents Manage calendars, appointments, and meetings (in-person and virtual) Maintain organized filing systems (digital and physical) Order office supplies and provide general office assistance Track tasks, follow up on action items, and project management Personal Assistant Responsibilties: Coordinate repairs, maintenance, and service providers for the household Manage scheduling and projects for the home Handle errands and day-to-day logistical tasks, as needed Anticipate needs and proactively address issues Qualifications & Skills: Bachelor's Degree Preferred 3-5 years of experience in an administrative or personal assistant role CRM experience a plus Strong organizational and time-management skills Clear written and verbal communication skills High level of discretion and confidentiality Detail-oriented with excellent follow-through Proactive and able to work independently Comfortable working in a small, in-home office environment

House of SpeakEasy | New York, NY House of SpeakEasy is seeking a resourceful, discreet, and mission-aligned Executive Assistant to support the integration of all staff and programs. This is a vital operational role that ensures the seamless execution of our creative, literary, and educational work-on stage, in schools, and on the road. The Executive Assistant will anticipate, plan, execute, and follow through on needs, manage communications and calendars, and keep our fast-moving organization coordinated and on track. Ideal candidates will thrive in a dynamic, purpose-led environment and bring a calm, proactive, and creative mindset to each task, big or small. We are looking for someone with demonstrated experience as a team player. Key Responsibilities Administrative support Schedule people, programs, and calendars. Coordinate meetings, travel, and logistics. Organize and prioritize emails, phone calls, and other correspondence. Anticipate needs and resolve scheduling conflicts. Plan for success, own failures. Communication Liaise between the Executive Director, staff, and external partners. Draft, edit, and proofread communications, presentations, and reports. Represent House of SpeakEasy with professionalism, warmth, clarity, and a deep understanding of our mission. Document management Maintain organized records and systems across platforms. Support grant and donor communications with timely document prep and coordination. Event and project coordination Provide scheduling and logistics support for Seriously Entertaining, the SpeakEasy Gala, and Bookmobile and educational events. Coordinate retreats, leadership meetings, and partner engagements. Track progress and ensure accountability with internal and external projects. Strategic assistance Conduct research, synthesize, findings, and prepare teams for meetings. Provide ad hoc support across programming, development, and storytelling initiatives. The Ideal Candidate Will Have Skills Excellent written and verbal communication. High emotional intelligence and impeccable discretion. Proficiency with Google Workspace, Microsoft Office, Zoom, and other productivity tools. Superb organizational and time-management skills. Culture A can-do attitude and a collaborative spirit. Attention to detail with a love of systems. Ability to remain calm and responsive amid shifting priorities. Genuine interest in literature, storytelling, and educational equity. Experience 2+ years supporting senior leadership or executive teams. Comfort managing multiple stakeholders and sensitive communications. Experience in nonprofit, arts, publishing, or education sectors preferred. Contract Details Location: NYC, Gramercy Schedule: Full time, on-site, (40 hours/week, plus occasional evening and weekend events) Type: Contract Compensation: $52,500 Apply: Send resume, cover letter, and relevant links to *************************** We offer health insurance, paid time off, and participation in a 401K savings plan. Applications reviewed on a rolling basis.

A leading financial institution is seeking a Private Equity Fund Admin Associate to manage daily client deliverables for Private Equity fund administration. The role encompasses maintaining books and records, calculating management fees, and overseeing capital events. Candidates should have a CA/CPA qualification, 4+ years of experience in fund administration, and proficiency in accounting for complex transactions. Strong communication and team collaboration skills are essential for managing client expectations and resolving issues effectively. #J-18808-Ljbffr

Administrative & Graphics Assistant to Senior Director As the Administrative & Graphics Assistant to a Senior Director on Meridian Retail Leasing, you will provide comprehensive support across administrative, operational, and marketing functions, ensuring seamless management of his business and team activities. This role requires strong organizational skills, Salesforce proficiency, attention to detail, and the ability to collaborate effectively across multiple departments. Key Responsibilities: Maintain and update Salesforce account, ensuring all records are accurate and up to date Utilize Salesforce efficiently to track client information, commissions, and other critical data Prepare and print leases for signings Review exclusive agreements, leases, and related documents to extract necessary information Handle general administrative tasks Act as primary point of contact between Senior Director and Meridian operations Create commission calculations Invoice landlords and follow up on outstanding commissions Support invoicing and tracking of commissions Manage all marketing initiatives for Senior Director's team, including Team marketing, listing email blasts, and collateral creation Design and coordinate retail leasing flyers, signage, and area maps highlighting business, transportation, and points of interest around properties Submit traded posts Collaborate with Meridian's Marketing team for marketing requests Manage calendar Coordinate lease hand-offs, key hand-offs, and other logistics with landlords, co-brokers, and clients. Qualifications & Skills: Strong proficiency in Salesforce and general CRM systems. Excellent organizational and multitasking skills. Strong attention to detail and accuracy. Ability to collaborate across departments and manage multiple stakeholders. Graphic design and marketing collateral experience preferred. Flexible and able to work extended hours when necessary Additional Information: Base salary for this position will be determined during the interview process and will vary based on various factors, including but not limited to prior experience, relevant expertise, and geographic location. The expected base salary for the role will generally be between $70,000 and $85,000 per year at the commencement of employment, plus a discretionary bonus. However, the final salary offered may be outside this range based on these factors and individual circumstances.

A leading, highly respected real estate investment and fund management firm is seeking a high-caliber Administrative Assistant to support senior leadership in a fast-paced, dynamic environment. About the Role This position will provide primary support 2 Managing Directors. The ideal candidate thrives in a hands-on support role, values discretion, and takes pride in being a true administrative partner. Details: Hours: 9:00am-5:30/6:00pm (flexibility required, especially with travel) Compensation: $90,000-$110,000 base (paid hourly) + overtime eligibility + discretionary bonus Location: Hudson Yards, NYC (Onsite 5 days) Responsibilities Include: Heavy calendar management across time zones; anticipating conflicts and handling last-minute changes Extensive domestic and international travel coordination (business + occasional personal) Expense report preparation and processing Acting as a trusted gatekeeper handling sensitive and confidential matters Supporting onboarding, technology setup, and office operations Assisting with presentations, reports, and executive materials Coordinating security-related events and trainings Office organization, supply management, and special projects as needed Providing occasional personal assistance, including private travel arrangements Requirements: 3-5+ years of executive-level administrative experience Experience supporting multiple senior executives Exceptional professionalism, discretion, and maturity Strong organizational skills with the ability to multitask and prioritize Excellent written and verbal communication skills Advanced Outlook skills; proficiency in Word, Excel, and PowerPoint (Visio/Adobe a plus) Comfortable in a fast-paced, high-expectation environment Bachelor's degree required What We're Looking For: Someone who genuinely loves administrative work, is a team player with no ego, and believes no task is too big or too small. This is an opportunity for a career Administrative Assistant who understands the value they bring to leadership and team success.

Executive Assistant Finance and Investment firm is looking for an experienced Executive Assistant. In this role, the Executive Assistant will provide comprehensive Administrative assistance to a Senior Executive and his team. Responsibilities Include: Provide comprehensive administrative support Coordinate complex, senior-level internal/ external meetings and conference calls Handle a high volume of phone calls and interacts with high level business leaders in a professional and effective manner Prepare presentations and other materials for meetings Maintain complex and extremely detailed calendars and prioritizes meeting requests and related logistics Coordinate domestic travel arrangements Process and track expense reports Personal assistant tasks as needed Qualifications Include: Bachelor's Degree preferred Minimum of 3 years of administrative experience Requires excellent interpersonal and communication skills Ability to maintain high standards despite pressing deadlines Demonstrates high degree of integrity and confidentiality Strong organizational skills Team player with a positive attitude Strong proficiency in MS Word, Excel, PowerPoint and Outlook

About KRE Kushner Real Estate Group (KRE) is a family-owned real estate company committed to creating well-managed, thoughtfully operated residential communities across New Jersey and Pennsylvania. Our Property Management team plays a central role in shaping the living experience for thousands of residents. With a growing garden-style portfolio supported from our Jersey City headquarters, we combine operational excellence with a commitment to reliable, resident-focused service. About the Role We're looking for a highly organized, systems-minded Administrative Assistant who will be the champion of operational excellence for our Property Management portfolio located in New Jersey and Pennsylvania. This role sits at the center of operations-supporting vendor relationships, tracking critical documentation, resolving issues before they escalate, and ensuring our teams have the information they need to operate effectively. If you enjoy bringing structure to complexity, thrive in a multifaceted environment, and find satisfaction in being the steady force behind a team's success, this role offers an opportunity to make a meaningful impact. You'll work closely with the Director of Property Management and collaborate with onsite teams, vendors, and internal departments across the company. What You'll Work On Contract & Compliance Coordination Own the accuracy and organization of the vendor contract database Monitor renewal dates and ensure action items stay on track Support the preparation of finalized and approved contracts Lead COI compliance efforts and partner with Accounts Payable to keep all systems current Operational Support Across the Portfolio Investigate tenant insurance cancellations or non-payment notices Help build a more efficient process for tracking renter's insurance Review vendor statements, resolve discrepancies, and support timely payments Assist in addressing utility shut-off notices or billing concerns Administrative Excellence Manage incoming mail and route time-sensitive documents for the portfolio Initiate RFPs and perform quality checks on proposals before review Maintain organized and accessible records of reports, municipal notices, and vendor documentation You'll thrive in this role if you: Bring 2+ years of experience in administrative support, office management, or AP/AR, and take pride in getting things done right the first time Are comfortable with Microsoft Office Suite and enjoy creating systems, trackers, and processes that keep teams running smoothly Have experience with Yardi or other property management software (or a willingness to learn quickly) Communicate clearly, collaborate seamlessly across teams, and keep information flowing effortlessly Excel at juggling multiple priorities in a multifaceted environment, while staying detail-oriented and organized Take ownership of your work, work independently, and adapt to the needs of different properties Are motivated by being the operational champion who ensures our teams and portfolio run efficiently Can commit to working onsite in Jersey City, Monday through Friday, providing consistent support to both corporate and onsite teams What We Offer Generous PTO and a genuine commitment to work-life balance A collaborative, supportive Property Management team Stability and long-term growth within a respected real estate organization Opportunities to learn contract management, compliance, operations, and vendor coordination A welcoming Jersey City office with convenient transportation access KRE conducts background checks and MVR checks (if applicable). EOE/AA Employer/Vets/Disability