Executive assistant jobs in Hialeah, FL - 572 jobs

At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing excellent service and meaningful experiences. Andaz Miami Beach is now recruiting an Executive Administrative Assistant to join the hotel's opening team. An art-deco building and architectural landmark is home to the newest luxury lifestyle hotel located in the heart of Mid-beach. The property boasts 287 guestrooms including 34 breathtaking suites and the ONLY Ocean-view arrival experience in Miami Beach. The design features elements of texture, art, and pops of color that create a unique and captivating experience. Each suite is designed with floor-to-ceiling windows, most with deep-soaking tubs, and cozy reading nooks. Guests can also enjoy private outdoor terraces with stunning views of the Atlantic and the Miami skyline. Unmatched amenities include a full-service spa, a well-equipped fitness center, a destination dining experience by José Andrés, two pools, and a Beach Club catering to the who's who of Miami. Spanning 25,000 square feet of innovative indoor and outdoor event space, Andaz Miami Beach will become a landing spot for guests and locals seeking celebratory gatherings that embrace the city's culture of music, art, and fashion. A refined and highly organized professional supporting the General Manager and senior leadership team through exceptional administrative coordination, guest-experience analytics, and operational excellence. This role blends luxury-level guest relations with high-impact executive support to uphold the Andaz brand's commitment to personalized, elevated service. Key Responsibilities Serve as the primary liaison for Medallia and World of Hyatt elite guest feedback, ensuring timely, thoughtful, and brand-aligned communication. Partner closely with the General Manager to interpret guest-experience data and implement strategies that enhance satisfaction and loyalty. Maintain a polished, service-driven approach in all guest interactions, reflecting the Andaz Miami Beach ethos. Manage the General Manager's complex calendar, including travel arrangements, conferences, internal meetings, and external appointments. Screen and direct incoming calls with professionalism and discretion. Welcome and vet visitors, ensuring seamless access to appropriate leaders and departments. Review, prioritize, and route incoming correspondence-including memos, agendas, reports, and emails-to ensure timely follow-up and action. Prepare executive-level reports, presentations, and data summaries for leadership review. Collect, analyze, and interpret operational and financial data, including P&L statements, income reports, and guest-satisfaction metrics. Support strategic decision-making through accurate, well-organized information delivery. Maintain office inventory and supplies; anticipate needs and expedite orders as required. Manage issuance, repairs, and returns of company cell phones in accordance with Hyatt policies. Support cross-departmental initiatives and complete additional responsibilities assigned by the General Manager.

Fully onsite in Doral, FL - Need someone to start asap. Responsibilities Act as the point of contact among executives, employees, clients and other external partners Manage information flow in a timely and accurate manner Manage executives' calendars and set up meetings Make travel and accommodation arrangements Rack daily expenses and prepare weekly, monthly or quarterly reports Oversee the performance of other clerical staff Act as an office manager by keeping up with office supply inventory Format information for internal and external communication - memos, emails, presentations, reports Take minutes during meetings Screen and direct phone calls and distribute correspondence Organize and maintain the office filing system Requirements and skills Work experience as an Executive Assistant to the CEO 5 years of experience within a large global company Bachelor's degree. Bilingual in Spanish Outstanding organizational and time management skills Excellent verbal and written communications skills

Type: Full-time Seniority: Intermediate (2-3+ Years Experience) Reports to: CEO and CPO Works closely with: Senior Executive Assistant (EA) About FanBasis FanBasis is a leading platform enabling entrepreneurs, experts, and creators to build and scale digital product and service-based businesses. It offers tools for managing offers, courses, communities, memberships, and more, simplifying operations with built-in payment processing, subscription management, and engagement features. As a one-stop shop for the internet economy, FanBasis empowers its growing seller base through innovative, scalable solutions. With strategic partnerships, FanBasis is revolutionizing how digital businesses operate and thrive. Role Description The Executive Personal Assistant (EPA) serves as a trusted right hand to both the CEO and the Chief Product Officer (CPO), providing high-level support across executive priorities with a strong emphasis on discretion, anticipation, and operational excellence. This role supports both business and personal matters for the CEO, and personal assistant tasks only for the CPO. The EPA works hand-in-hand with a Senior Executive Assistant to divide and conquer projects, ensure seamless coverage, and keep leadership priorities moving forward. With a 24/7 mindset, this role requires adaptability, sound judgment, and the ability to stay several steps ahead in a fast-paced, high-growth environment. As the face of the office, the EPA is positioned at the front of the office to welcome high-level clients, investors, and stakeholders, creating a polished and professional first impression. Key Responsibilities Executive & Personal Support - CEO Manage and optimize the CEO's complex calendar and daily schedule (business + personal) Coordinate domestic and international travel for the CEO (business + personal), as well as company-wide travel coordination when needed using a centralized travel management platform Screen, prioritize, and respond to incoming communications as appropriate Set up meetings, attend when needed, take notes, and ensure follow-ups are completed Prepare expense reports and track reimbursements Administer vendor and contractor payments via payment platforms Support time-sensitive projects including: Building presentations Designing materials in Canva Compiling research Drafting documents Coordinating cross-functional follow-ups Handle confidential and high-priority personal matters with discretion Personal Support - CPO Manage personal calendar scheduling and logistics Book personal travel, reservations, and appointments Assist with personal errands, purchases, and one-off requests Track personal project timelines and reminders (Note: This role does not handle business or operational responsibilities for the CPO.) Office Management & Front Office Presence (In coordination with the Senior EA) Serve as the primary greeter for high-level clients, investors, and external stakeholders Maintain office and breakroom supplies; manage inventory levels Liaise with vendors, property management, and tech support Support office culture initiatives and internal events Collaboration with Senior Executive Assistant Work closely with the Senior EA to align on priorities, workflows, and coverage Partner on large initiatives and special projects Ensure clear handoffs and communication across leadership support functions Qualifications Exceptional organizational skills managing complex schedules and priorities High level of discretion and confidentiality with sensitive information Proactive, resilient, and adaptable in a fast-paced environment Strong attention to detail and follow-through Tech-savvy with Google Workspace, payment platforms, and Canva Experience with office management and vendor coordination Flexible availability with a 24/7 support mindset Prior experience as an Executive Assistant or Personal Assistant preferred Who You Are You are a highly reliable, proactive Executive Personal Assistant who thrives in a high-touch, fast-moving environment. You understand that supporting senior leadership sometimes extends beyond standard office hours and are comfortable being available as needed to ensure priorities are handled seamlessly. You take pride in being hands-on and resourceful-whether that means coordinating complex schedules, handling last-minute requests, or stepping out to run personal errands when required. No task is beneath you; you approach every responsibility with professionalism, discretion, and a solutions-first mindset. Benefits Competitive salary and benefits package Gym membership packages Paid time off and company-paid holidays In-person work environment in Miami, FL Team-Buidling events, company lunches, and swag Opportunity to be a part of a fast-growing team of Industry Experts. Work Environment Collaborative, in-office environment with regular interaction among leadership and team members. Occasional short trips outside the office for errands or task-related needs. Minimal to no travel required.

JRN #2362 We are looking for an Executive & Personal Assistant to act as a highly trusted extension of the CEO, providing comprehensive support across a fast-moving, high-growth organization while also overseeing the day-to-day coordination of her professional and personal affairs. This role calls for exceptional organizational skill, discretion, forward-thinking, and the ability to work autonomously with strong judgment. The ideal candidate is a polished communicator with a flexible, responsive, and proactive approach, well-suited to supporting a dynamic executive. OPEN TO CANDIDATES INTERESTED IN RELOCATING TO MIAMI. Key Responsibilities Oversee and maintain the CEO's calendar, managing both business and personal commitments. Proactively structure and manage daily and weekly schedules for the CEO and family. Coordinate all executive travel in close partnership with the travel team, including domestic and international flights, accommodations, ground transportation, and end-to-end logistics. Ensure the CEO is fully prepared for meetings by compiling, organizing, and summarizing relevant materials, presentations, and key information. Support daily office operations by organizing the CEO's workspace, preparing meeting spaces. Prepare, submit, and track expense reports. Act as a central point of communication between business and personal contacts. Run ad hoc errands as needed and manage office and supply inventory for both the CEO's home office and company offices. Serve as a strategic gatekeeper and trusted thought partner to the CEO by anticipating needs, identifying conflicts or pressure points, and proactively recommending solutions to protect time, focus, and energy. Oversee personal and professional gifting, important dates, and key touchpoints (birthdays, holidays, thank-yous, and special occasions). Qualifications 8-10+ years of relevant experience supporting senior-level executives in high-paced, complex environments Bachelor's degree required Strong “no task too big or too small” mentality with a positive, solutions-oriented attitude Advanced proficiency in Microsoft and Google Suites, iCloud/iCal (Slack and Asana a plus) Exceptional ability to anticipate needs and plan several steps ahead Polished communication skills, sound decision-making, and consistent professionalism Proven discretion and ability to manage confidential and sensitive information Highly adaptable, with the ability to think creatively and propose solutions as priorities evolve Extremely organized and detail-driven Location: on-site daily in Miami, Fl. Salary: up to $160k DOE, BENEFITS, PTO, ETC. RELOCATION ASSISTANCE PROVIDED FOR CANDIDATES RELOCATING TO MIAMI.

Executive and Personal Assistant for MaxTheMeatGuy This is not a traditional assistant role. We're hiring a highly trusted right-hand person to support both the MaxTheMeatGuy team and the logistics that make the work possible. This role blends content operations, coordination, errands, and personal support. No two days will be the same and there will be a large variety of responsibilities we will lean on you for which are listed out below (but not limited to the below). We need someone who is tech savvy, responsible, loves to work hard, stays calm in stressful situations and is ready for anything. Brand & Work Support • Posting and scheduling content • Sorting, organizing, and sending footage to editors • Planning videos and tracking shoot needs • Sourcing ingredients and props (sometimes last-minute) • Communicating with editors, designers, contractors, and collaborators • Assisting with travel logistics • Acting as a point of contact for the team • Setting up sets, cameras and prepping the studio for filming days • Drafting scripts for videos • Staying on top of deadlines for branded content Personal Support • Checking on cats • Meeting cleaners or service providers • Running errands (sometimes far away) • Helping with gifting • Handling small but critical tasks that free up filming time Qualifications • Extremely reliable and detail-oriented • Proactive and adaptable • Organized but flexible • Comfortable driving and running errands • Tech-capable with files, messages, and posting • Calm, discreet, and professional This Role is Not for Someone Who • Needs a fixed daily schedule or 9-5 • Is uncomfortable with last-minute tasks or changes • Only wants creative work and not logistics or errands • Is looking for a purely remote role Pay & Structure • Competitive pay based on experience • Hybrid role (remote + in-person support required) • Full-time commitment with support needed on the weekends • Must live in Miami and have a car How to Apply Please apply here or send your resume to ********************** along with a short introduction explaining why this role excites you and your relevant experience.

We are working with a client in Fort Lauderdale that is looking for an experienced Executive Assistant to join their team. This role is 100% onsite. The Executive Assistant is responsible for the day-to-day administrative support of the C-Suite Leadership. This position will be privy to highly confidential and sensitive information and materials and must be able to manage information in a professional and private manner. Executive Assistant Responsibilities: Provides administrative assistance, such as preparing presentations in Word, Excel, and / or PowerPoint, conducting research for related materials on behalf of C-Suite leadership. Manages calendars and meetings, including sending reminders, event preparation and organizing catering, when necessary. Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting, analyzing, and proof-reading information, initiating telecommunications. Completes expense reports on behalf of C-Suite leadership. Organizes materials for all meetings including preparation of research, briefing / event memos, and related materials. Acts as a liaison with other departments, centers, and outside agencies / companies at the highest executive level, (i.e., CEO's, staff members, volunteers, executive assistants, etc.) Provides excellent customer service to all staff, board, volunteers, members, and guests. Maintains confidential, sensitive information and materials in a professional and private manner. Implements all work assignments required from the C-SUITE with a sense of urgency, including budget preparation, supply fulfillment, filing and assist with other specialized business functions within the Association as assigned. Works as a cohesive member of the Executive Assistant team with the day-to-day operations of Senior Management; ensuring proper coverage of Senior Management assistance and with events and projects as assigned. Other duties as assigned. Executive Assistant Qualifications: Bachelor's degree or comparable experience in related field. Minimum of five years of experience working in an Executive Assistant role supporting C-Level executives. Advanced proficiency in Microsoft Office (Word, Excel, and Power Point). Excellent communicator, able to interact with people of all levels in a confident and professional manner. Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. Ability to maintain confidentiality and manage sensitive situations. Excellent customer service skills.

Executive Operations Manager (CEO Support) Art of Tea is a leading wellness tea brand rooted in craftsmanship, ritual, and intentional living. We are seeking a highly capable, proactive Executive Operations Manager to serve as a trusted partner to our CEO as the company continues to scale nationally and expand operations in Florida. This is a high-trust, high-impact role for someone who thrives in a fast-paced environment, thinks several steps ahead, and takes pride in creating clarity, momentum, and leverage for leadership. About the Role This role goes beyond traditional executive assistance. You will act as an extension of the CEO-anticipating needs, protecting time and focus, and ensuring key initiatives move forward without friction or bottlenecks. The ideal candidate is deeply organized, calm under pressure, discreet, and energized by bringing structure to complexity. You are comfortable operating across business and personal priorities and are excited to use modern tools (including AI) to work smarter and more efficiently. This role is hybrid, with in-person presence in Boca Raton expected several days per week and as needed for meetings, events, and projects. Key Responsibilities Executive & Strategic Support Serve as a trusted thought partner to the CEO, anticipating needs, flagging risks, and proactively solving problems Prepare weekly agendas, track priorities, and ensure consistent follow-through on action items Support business scaling initiatives through research, analysis, and coordination Calendar & Time Management Own and manage the CEO's calendar with a high level of discretion and judgment Anticipate overload, travel logistics, and time-zone complexity before issues arise Protect focus time and ensure meetings are purposeful, prepared, and confirmed Inbox & Information Flow Triage the CEO's inbox multiple times per day Escalate critical items and filter non-essential communications Provide concise summaries of key open items 2-3x per week Cross-Functional & Relationship Support Act as a liaison between the CEO, executive team, and external partners Support client-facing needs, internal coordination, and relationship management Assist with employee appreciation initiatives and internal communications Project & Operations Support Provide project management support for launches, marketing initiatives, leadership meetings, and office expansion Coordinate with local vendors, municipalities, and service providers as needed Support light accounting and operational tasks (payments, reporting, compliance follow-ups) AI & Systems Enablement Use tools like ChatGPT and other AI platforms to streamline workflows, summarize information, draft communications, and improve efficiency Continuously look for ways to reduce friction and improve systems across the CEO's workflow What Success Looks Like (First 6-12 Months) The CEO's calendar runs smoothly with minimal intervention The inbox is triaged daily with clear prioritization and concise summaries Action items are consistently tracked, delegated, and closed Key initiatives (office expansion, launches, events) move forward without bottlenecks The CEO gains 10-15 hours per week of reclaimed time to focus on strategic priorities Qualifications Proven experience as an Executive Assistant, Executive Operations Manager, or similar senior support role Strong organizational and project management skills (Asana, Excel, or similar tools) Excellent written and verbal communication skills High level of discretion, dependability, and trustworthiness Comfortable managing multiple priorities in a dynamic environment Proficiency with digital tools, social platforms, and modern productivity systems Based in or near Boca Raton, FL, with reliable transportation Ability to travel occasionally as needed Passion for wellness and mission-driven work strongly preferred Why Join Art of Tea Work directly with the CEO of a respected, growing wellness brand Play a meaningful role in shaping how the company scales Flexible, hybrid work environment with room for growth Competitive compensation package If you are energized by ownership, clarity, and creating leverage and want to make a meaningful impact inside a purpose-driven company we'd love to hear from you.

Hanwha Aviation is a commercial aeroengine leasing and maintenance platform headquartered in Singapore, with offices in Singapore, Seoul, Dublin, Miami, and Boca Raton. Role Description This is a full-time, on-site role located in Boca Raton, FL, for an Executive Assistant to the Chief Executive Officer. The Executive Assistant will support the CEO by managing daily schedules and appointments, preparing expense reports, handling correspondence, and providing comprehensive executive and administrative assistance. The role also involves organizing meetings, maintaining effective communication, and ensuring timely follow-ups on tasks, while maintaining confidentiality and professionalism. Qualifications Proficiency in Executive Administrative Assistance and Executive Support Experience in managing Expense Reports and Diary Management Strong Administrative Assistance skills Outstanding organizational and time management abilities Effective communication skills, both written and verbal Ability to handle confidential information with discretion Bachelor's degree preferred or proven equivalent experience Proficiency in office productivity software and tools

Founded in 1950, Club Med pioneered the all-inclusive vacation concept and has become the global leader in its market. The company embodies an upscale, friendly, and multicultural spirit, operating 70 resorts in some of the most beautiful locations worldwide, as well as a cruise ship and luxury villas and chalets. Club Med is synonymous with dreams and happiness, offering a unique, family-friendly, and upscale all-inclusive experience. Office Manager and CEO & VP Administrative Assistant Reporting Structure The Office Manager and CEO & VP Administrative Assistant reports directly to the CEO and is based in Miami. Key Missions and Responsibilities CEO & VP Administrative Assistant Coordinate all travel arrangements for the CEO and executive team. Maintain and update the CEO's calendar, including travel, vacations, and team schedules. Enter expenses into the system promptly for payroll purposes for the Executive Committee Team. Schedule meetings as required. Prepare internal and external communications, such as memos, emails, presentations, and reports. Act as the primary point of contact among executives, employees, clients, and external partners. Process expenses through MSH. Office Manager Oversee and support all administrative functions in the office to ensure smooth operations. Manage office supplies inventory and place orders when necessary. Coordinate the assignment of captains for Fire/Evacuation plans in the building. Greet visitors and handle incoming and outgoing mail, including FedEx packages. Ensure the postage machine is operational and coordinates with accounting Assist with office layout planning, office moves and managing IT infrastructure. Manage the office budget. Identify and implement opportunities for process and office management improvements. Offer additional administrative support as needed, including scheduling group meetings, maintaining calendars, conducting research, and preparing reports. Requirements Proven experience as an Executive Administrative Assistant supporting C-level executives. Excellent proficiency in MS Office applications. Superior organizational and time management skills. Familiarity with office gadgets and applications, such as e-calendars and copy machines. Exceptional verbal and written communication skills. Discretion and confidentiality in handling sensitive information. High School diploma required; PA diploma or certification is a plus.

Role Description The President of RDY Advisors, LLC, a boutique real estate investment and advisory firm based in Fort Lauderdale, is looking to hire an executive/personal assistant for approximately 5-7 hours per day, Monday to Friday. Tasks will vary day-to-day and span personal assistant tasks (booking travel, dog walking, running errands etc.), executive assistant tasks (email dictation, file organization, to-do lists, etc.), and real estate related tasks (market research, preparing client presentations, redlining documents, etc.). We are looking for someone who is very driven, solution-oriented, and able to juggle many projects, tasks, and topics at once. This is a very engaging role with great potential for professional growth. Position Overview: Assisting President in all day-to-day functions Office and administrative management Operations and office organization Support President's work in the commercial real estate industry and personal affairs What We're Looking For: A problem solver who thrives in a dynamic, fast-paced environment Excellent communication skills with clients and colleagues Tech-savvy with high proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneDrive), Zoom/Teams, Dropbox, Apple OS; familiarity with real estate platforms (LoopNet, CoStar, Crexi) a plus, but not required Highly organized with strong attention to detail Business acumen and ability to work independently Self-starter who takes initiative, anticipates needs, and is eager to learn Ability to hit the ground running and enable the President to focus on clients and new deal development ON TIME OR EARLY for work Daily Tasks Include: Review and flag email inbox Prepare client reports and presentations Research real estate comps and create comp reports/availability surveys Create Excel spreadsheets to track cashflow and check for discrepancies in financial analyses Transcribe dictated emails Update and maintain to-do / project list Update and maintain calendar Book travel and dining reservations Scan & organize documents for files/Dropbox Redline documents Miscellaneous day-to-day items: Online orders (Instacart, Amazon, etc.), run errands, pick up mail, tech problem-solving as needed (iPhone, Laptop, Wifi, printer) Additional Details: Location: in-person position located in Fort Lauderdale Pay: $25.00/hour Current schedule: 8:00 am-2:00 pm, Monday - Friday* Start time: immediately *Additional hours may be available for the right candidate

The Legal Executive Assistant- Personal Injury (PI) is responsible for supporting and enhancing the operational effectiveness of the firm's Personal Injury department across multiple states. This role provides organizational leadership, training development, workflow oversight, and system management to ensure consistency, efficiency, and compliance in PI case handling. You will work closely with attorneys, case managers, HR, and leadership to support staff, manage metrics, and optimize Litify and related systems. Key Responsibilities Departmental Organization & Strategy Support Personal Injury departmental organization by defining and documenting roles and responsibilities. Assist in creating and maintaining individualized PI matter plans for out-of-state offices. Support the creation and structuring of PI matter teams across all states. Assist PI attorneys in all states with complex and escalated operational or case-related tasks. Training, Manuals & Standardization Create and maintain PI position manuals for case openers, case managers, and related roles. Develop PI tutorial and training videos to support onboarding and ongoing staff education. Provide out-of-state training for case managers and case openers to ensure consistent practices. Provide general guidance and operational support to both onshore and offshore case management teams. Case Management Oversight & Metrics Assist in overseeing case opener and case manager metrics for Florida operations. Conduct welcome calls and follow up on overdue tasks as needed. Monitor and follow up on overdue tasks for Texas and other out-of-state matters. Assist with identifying workflow gaps and recommending process improvements. Systems & Technology (Litify & Related Platforms) Manage Litify PI templates for all states, including creation, editing, updating, and optimization. Provide feedback and recommendations on Litify PI intakes, matters, reports, SOPs, and dashboards. Ensure consistency in system usage and adherence to firm-wide PI standards. Staffing, Communication & Coordination Schedule and coordinate all Case Management meetings. Notify HR, attorneys, and leadership of any known or emerging staff issues. Ensure new PI hires located in Florida are properly onboarded and set up, including: Litify access Nelvin access HR systems Phone and communication tools Qualifications Required 4 or more years of experience in law firm administration, PI operations, or legal case management. Strong understanding of Personal Injury workflows and multi-state case handling. Experience working with legal case management systems (Litify preferred). Excellent organizational, communication, and follow-up skills. Ability to manage multiple priorities and support teams across different jurisdictions. Preferred Prior experience in training development or instructional design. Experience working with offshore legal support teams. Familiarity with legal metrics, reporting, and performance dashboards. Skills & Competencies Strong leadership and cross-functional collaboration skills Process improvement and documentation expertise High attention to detail and consistency Technical proficiency in legal systems and reporting tools Professional judgment and discretion when handling staff and operational issues Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law. Contact information Jessica Prado

Mission Statement: Take2 Consulting is seeking an Administrative Specialist to work at our hybrid office in Miami, FL. This role will support the United States Coast Guard (USCG) Civil Engineering Unit (CEU). EU Miami is crucial for maintaining Coast Guard facilities and managing significant communications infrastructure, working with other units like Sector Miami and MSST Miami Role Overview: Performs office admin, contract admin and facility operation activities. Assists in all business, cost containment, and accounting activities. Provides cost control advice to management. Prepares correspondence and maintains filing and tracking system for easy retrieval. Maintains calendar of management activity. Assists in preparing management progress reports. Review Real Property Leases, CAD drawings, Land Surveys, Deeds, Transfer of Sale documents of assets including, Buildings, Houses, Aids to Navigation (ATONs) and Easements. Add new Ingrants into USCG Real Property system of record (SAM) using corresponding data from Lease agreement and all relevant acquisition documentation. Verify Lease start/end dates, renewal options, Lessor/Grantor info and monthly rental amounts are accurate in the system of record based on supporting documentation. Review and update Ingrants in SAM to reflect current Real Property Specialist (RPS) assignment according to area of responsibility (AOR). Run various ad-hoc reports for Ingrants in SAM in support of further analysis. Organize CEU Miami's SharePoint & Teams Document Library for ease of use and access. Review checklist to gather materials needed for tracking and organizing, lease agreements, construction and planning documents, site photos, email correspondence and all acquisition documents. Verify active Ingrants have accurate OPFAC and Lessor/Grantor info. Confirm leases are paid timely. Identify areas for process improvement and coordinate with Deloitte team members to implement change. Requirements: 2-5 years of experience Attention to detail and ability to manage high-volume, deadline-driven tasks. Extremely organized with effective communication skills. Can pick up the CAD experience (experience with this would be a big plus) Have to be willing to research and dig for their questions; sometimes this information is difficult to find Internal audit background would be helpful Good worker, attention to detail, can manage own work Degree preferred, not required

The Flacks Group of companies is seeking and executive assistant to support its executive team in it newly planned head office in Coral Gables, Florida Founded in 1983, The Flacks Group of companies operates a portfolio with $4 billion in assets. The company specializes in acquiring and revitalizing distressed businesses in the manufacturing, industrial, processing, and engineering sectors, with revenues between $50 million and $2 billion and distressed real estate. The objective is to build and hold long-term, and create value through strategic acquisitions and management initiatives. The Executive Assistant will provide high-level administrative support to the CEO and other Executive Committee members, reporting directly to the CEO. The Executive Assistant will provide support to the management team, including the Chairmen, CEO, CFO and CIO. The Executive Assistant also serves as a liaison to the CEOs and management teams of the portfolio companies; organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Key Responsibilities: Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company. Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization. Arrange travel and accommodations for executives. Prepare expense reports. Ability to function well in a high-paced environment; performs additional duties as assigned by executives. Manage the Executive's contacts. Assist in preparing and managing presentations and decks. Prepare and manage financial reports. Skills Required: Bachelor's degree required 5+ years of related experience required in working in an executive assistant role supporting C-Level executives. Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) Ability to communicate effectively and professionally Salary: $60k-$70k based on experience plus benefits

About The Role: A highly desirable international design studio is seeking a friendly, organized, and reliable Part-Time Administrative Assistant to support their Miami office 3 days/week. This role is ideal for someone who enjoys being helpful, has a positive attitude, and is looking for a steady, part-time position within a creative environment. This role will provide light front-of-house and general studio support and will act as the first point of contact for guests and clients when needed. This position will still assist with day-to-day office needs and basic administrative support for the team. Responsibilities will include coordinating meetings, ordering supplies, helping with simple logistics, and supporting the team as needed. This is a great opportunity for a capable admin who is a quick learner and enjoys contributing to a warm, collaborative workplace. Key Responsibilities: Welcome visitors and assist with any light front-of-house needs. Help maintain studio organization, kitchen, and shared spaces Assist with setting up meetings, calls, and occasional presentations Provide general administrative support to the studio team Help with ordering supplies and basic inventory tracking Support onboarding needs and occasional studio initiatives Coordinate with vendors or IT support as needed Assist with ad-hoc tasks to help keep the office running smoothly Key Skills/Requirements: Prior experience in an administrative, office support, or coordinator role Organized, dependable, and comfortable managing light multitasking Friendly, professional, and approachable with a positive attitude Quick learner who is happy to pitch in where needed Proficient in Microsoft Office and Outlook Team-oriented and comfortable in a lower-volume, flexible office environment To apply for this position please click on the apply button to attach your resume (and portfolio for design positions). By applying for this role, you are confirming that you agree to our Privacy Policy (full details are shown at the bottom of our website), and that all details submitted by you are correct and to the best of your knowledge. The Crowd is an equal opportunities employer and agency.

Gulla CPA is a rapidly growing CPA and advisory firm dedicated to delivering exceptional client service. We are looking for an Administrative Assistant professional who will serve as the first point of contact for clients, visitors, and callers. This role is essential to maintaining the smooth operation of the office and ensuring every client interaction reflects the professionalism and service standards of Gulla CPA. Role Summary The Administrative Assistant ensures that every client, visitor, and caller receives friendly, prompt, and professional support. This position supports daily office operations, assists with administrative tasks, and helps the team stay organized during a period of rapid company growth. Key Responsibilities 1. Client and Visitor Interaction Answer incoming phone calls promptly and professionally, directing them to the appropriate team members Greet clients and visitors warmly upon arrival and ensure they feel welcomed Manage client check-ins and assist with meeting coordination and logistics Represent Gulla CPA with a positive, professional, and service-oriented attitude 2. Administrative Support and Daily Operations Perform daily administrative tasks including scanning, copying, filing, and organizing documents Handle all incoming and outgoing mail, packages, and deliveries Support scheduling, appointment coordination, and meeting preparation as needed Maintain office supplies, ensuring the workspace is well-stocked, organized, and operating smoothly 3. Communication and Coordination Act as a primary communication link between clients and staff Record accurate messages and deliver them promptly to the appropriate team members Assist the Super Admin and Operations team with document collection and basic client coordination Maintain strict confidentiality and professionalism when handling sensitive or private information Qualifications Previous experience in an administrative, front desk, or customer-facing role Strong communication and interpersonal skills Professional, friendly, and polished demeanor Ability to multitask, prioritize, and stay organized in a fast-paced environment Basic computer skills, including proficiency with email, calendars, and office software Dependable, punctual, and committed to high-quality client service What We're Looking For Someone who enjoys helping people and creating a welcoming environment A professional who can represent the brand well, whether answering phones, greeting clients, or supporting the team A reliable team member who keeps the office running smoothly Someone who thrives in a growing company and is ready to support day-to-day operations What We Offer A role where your work makes a real impact on the success of the firm A collaborative culture that values reliability, initiative, and growth Competitive compensation based on experience PTO, holidays, 401(k), and health insurance for full-time employees A chance to grow alongside a firm that's scaling nationally Who We Are at Gulla CPAs & Advisors Since 2019, Gulla CPA has grown from a humble local firm to a trusted financial partner serving business owners across the U.S. and internationally. Our Mission: To empower business owners with financial clarity and proactive strategies so they can take control of their financial journey. We're a dynamic CPA and advisory firm offering: Accounting Tax Compliance Tax Advisory & Consulting Fractional CFO Services Ready to be the person who keeps everything running smoothly? Apply today and help us build something extraordinary.

We are currently seeking an experienced Administrative Assistant to join our Team in Ft. Lauderdale. If you're ready to work alongside an incredibly fun and passionate team, this is a great opportunity for you! We are looking for a team member who is: Is a proactive thinker Takes a proactive approach to managing day to day functional activities Enthusiastic to successfully collaborate with team members and contribute solutions to challenges with a positive attitude Do you have? A bachelor's degree in Business Administration or a related field A year office of experience in a similar role Excellent written and communications skills with a strong attention to detail Knowledge of Microsoft (preferred) Experience in travel arrangements (preferred) Experience with expense reports (preferred) Job responsibilities will include: Reception and front desk responsibilities Office operations including but not limited to: Mail coordination, collection and distribution; Common space upkeep, and supply inventory and replenishment; Maintain and schedule us of office conference rooms and onsite guesthouse Create and update expense reports while verifying relevant support documents Handle communication with employee, clients and vendors via phone, email and in-person with a positive and professional approach Assist with coordination of firm events, meetings, and celebrations Assist with coordination and tracking of internal trainings and meeting sessions Assist with scheduling candidate interviews and coordination with hiring teams At EDSA, we are creative thinkers, enthusiastic collaborators and passionate about design. We spend our days designing the most amazing places and we have a fun time doing it. Are you ready to join our talented team? We're looking for dedicated, innovative professionals who are passionate about working for a firm that is shaping the future through planning, landscape architecture and urban design. We care deeply about our team members, both in and outside of the office. That's why we provide each of our employees with the following total rewards package: Competitive salaries Employee benefits paid for at 100% Biannual bonuses A gracious wellness stipend Firmwide cultural celebrations Financial wellness initiatives with a 401(k) And much more

We have a unique opportunity for the right person! Our top producing group is seeking an energetic and enthusiastic licensed real estate sales associate to join our luxury real estate team! The ideal candidate must have an active FL real estate license, superior analytical and writing skills, a great customer service demeanor, and the ability to learn quickly in an extremely fast paced environment. This position will require administrative tasks as needed. If you thrive on juggling multiple tasks and would enjoy collaborating with a team that is consistently breaking records, please submit your resume ASAP! Job Functions Prepare homes to be shown to prospective buyers, secure home after showings show homes, describe features, as needed. set appointments for showings and maintain calendar, prepare itineraries attend inspections and walk through appointments keep informed of market conditions, develop market analysis in selling area update seller on showing activities, strategic listing adjustments schedule and host open houses, brokers opens and special events maintain list of visitors review client list to ensure entry into CRM and follow up respond to leads, answer prospect calls accurately prepare correspondence, documents, Contracts, etc audit listing inventory maintain key controls deliver presentations, client gifts write copy and assist marketing department Desired Skills Strong intiative Proficient in MLS Matrix, Microsoft Office Suite, Top Producer Team Player Able to work under pressure and meet short deadlines Flexible multi-tasker with the ability to prioritize assignments Willing to do administrative and personal work as needed Requirements FL Real Estate Sales Associate Real Estate: 1 year Spanish & English required Marketing background or interest Reliable transportation Work 5 days per week including weekends Ability to read and write English & Spanish accurately Job Type: Full-time Experience: Customer Service: 1 year (Preferred) License/Certification: Florida Real Estate Sales Associate License (Required) Driver's License (Required)

Open Requirements for Person with Disability Role- Billing Executive Work Mode- Work from Office Interview Mode- Walk in Interview Experience- 3-5 Years Ctc- 4-6LPA Disability Type- Locomotor Disability, Low Vision, Hard of Hearing, Dwarfism, Muscular Dystrophy, Blood Disorder Job Description- 1. Prepare picking list and share with dispatch team 2. Prepare invoices for customer 3. Prepare report for billing as per management requirement 4. Ensure accounts teams has all up to date data Qualifications Diploma and B.E Additional Information All your information will be kept confidential according to EEO guidelines.

Executive Assistant / Office Coordinator Compensation: $60,000-$70,000 Join a dynamic, high-growth real estate investment and development team that is reshaping city skylines and building some of the most exciting urban projects in South Florida. This is a fast-paced, entrepreneurial environment where every day brings new challenges, high-profile deals, and the opportunity to make a visible impact on the organization's success. If you thrive in a polished, professional, and forward-thinking setting, this is where your skills will shine. This is more than just an administrative position-it's your chance to become the right-hand to senior leadership, the hub of office operations, and the person who keeps the team running like a well-oiled machine. You'll be entrusted with critical tasks, from coordinating high-level meetings to managing complex schedules and overseeing office operations. If you love variety, enjoy being at the center of action, and want a role where your contributions are highly visible and valued, this is the opportunity you've been waiting for. Key Responsibilities Be the ultimate partner to senior executives, managing calendars, travel, and meetings with precision and flair Serve as the main point of contact for internal teams, clients, and partners, handling communications with professionalism and energy Own the daily operations of the office, keeping everything organized, efficient, and running seamlessly Coordinate and track projects across multiple teams, ensuring deadlines are met and priorities are clear Manage and maintain key documents, contracts, and confidential materials with discretion Support special initiatives, presentations, and high-impact projects that contribute directly to business growth Anticipate needs, solve problems proactively, and be the go-to person who keeps the office and leadership one step ahead Qualifications 3+ years of experience as an Executive Assistant, Office Manager, or similar role Proven track record of supporting senior leadership in fast-paced, high-stakes environments Exceptional organizational, multitasking, and prioritization skills High level of discretion, professionalism, and reliability Excellent written and verbal communication skills Proficiency with Microsoft Office and general office systems Fully in-office in Miami and comfortable operating in a fast-moving, entrepreneurial environment Compensation Base salary range: $60,000-$70,000, commensurate with experience Full-time, in-office role based in Miami