Executive assistant jobs in Hoffman Estates, IL - 603 jobs

Duravant is a global engineered equipment company with an over 100-year operating history. Through our portfolio of operating companies, we deliver trusted end-to-end process solutions for customers and partners through engineering and integration expertise, project management and operational excellence. With worldwide sales distribution and service networks we provide immediate and lifetime aftermarket support to all the markets we serve in the food processing, packaging and material handling sectors. Duravant's market-leading brands are synonymous with innovation, durability and reliability. POSITION SUMMARY: The Executive Assistant to the CEO and CFO serves as a trusted partner to the company's two most senior executives, providing high-level administrative support while also owning independent projects that advance strategic, operational, and organizational priorities. This role requires exceptional judgment, discretion, and the ability to operate with autonomy in a fast-paced, dynamic environment. The ideal candidate is proactive, detail-oriented, and comfortable working at the executive and Board level, with the confidence and capability to manage complex priorities and contribute beyond traditional administrative responsibilities. ESSENTIAL RESPONSIBILITIES: Executive Support (CEO & CFO) Manage complex calendars, travel arrangements, and meeting logistics across multiple time zones Anticipate executive needs and proactively resolve scheduling conflicts and priorities Prepare briefing materials, agendas, presentations, and meeting summaries Serve as a gatekeeper and liaison between executives and internal/external stakeholders Support Board of Directors and executive leadership meetings, including materials coordination and follow-up actions Independent Project Support Own and execute discrete projects on behalf of the CEO and CFO, often cross-functional in nature Conduct research, prepare analyses, and develop executive-ready summaries and recommendations Track progress on strategic initiatives and follow up on action items across the organization Support special projects related to strategy, communications, operations, or governance Drive projects independently with minimal oversight, ensuring deadlines and quality standards are met Communication & Coordination Draft and edit executive communications with a high degree of professionalism and confidentiality Coordinate with senior leaders, external partners, and advisors Represent the CEO and CFO with credibility, tact, and sound judgment Confidentiality & Judgment Handle highly sensitive information with discretion and integrity Exercise strong judgment in prioritizing issues and escalating matters appropriately Maintain professionalism in high-pressure or ambiguous situations POSITION REQUIREMENTS: 5+ years of experience supporting senior executives (C-suite preferred) Demonstrated ability to manage complex schedules and competing priorities Strong written and verbal communication skills Proven ability to work independently and exercise sound judgment High level of discretion and professionalism Advanced proficiency in Microsoft Office and collaboration tools PREFERRED QUALIFICATIONS: Experience supporting both a CEO and CFO or multiple senior executives Exposure to Board-level governance or public/private company environments Experience managing projects or initiatives beyond traditional EA responsibilities Bachelor's degree preferred CORE COMPETENCIES: Executive presence and confidence Exceptional organizational and time-management skills Proactive problem-solving mindset Ability to synthesize information and communicate clearly Adaptability and comfort with ambiguity Strong interpersonal skills and relationship management Duravant is committed to a culture that promotes long-term career satisfaction and provides an opportunity for personal and professional growth. We succeed by operating within our core values of Integrity, Teamwork, Respect, Sense of Urgency, and Winning Spirit. Competitive compensation package Comprehensive benefits package designed to support our employees' health, well-being, and financial security Work/life programs designed to provide a safe, secure, and balanced environment Education and training programs to develop and grow a high-performance workforce Performance-based rewards

A mission-driven non-profit organization is seeking an Executive Assistant to join their team. This full-time, hybrid position in Chicago offers a salary of $75,000-$95,000 and reports directly to the CEO. This role requires a highly organized, extroverted, and career-oriented professional with exceptional attention to detail, a proactive mindset, and the drive to take on a dynamic role supporting executive leadership. This position provides a unique opportunity to work closely with the CEO, contributing directly to the efficiency and effectiveness of the organization's executive operations. The position includes a comprehensive benefits package, including medical, dental, vision, life insurance, 401(k), paid time off, and short- and long-term disability coverage. Responsibilities of the Executive Assistant: Anticipate the CEO's needs and provide high-level, confidential, and solution-oriented executive support, proactively managing priorities and workflows. Oversee and optimize the CEO's calendar, including scheduling, travel arrangements, and meeting logistics, ensuring effective time management. Act as the CEO's representative and gatekeeper, cultivating strong relationships while exemplifying the organization's mission, values, and professional standards. Serve as the primary liaison between the CEO and internal/external stakeholders, including Board members, investors, philanthropic partners, and senior leadership. Plan, coordinate, and manage Board and Committee meetings, including preparation of agendas, materials, presentations, minutes, and follow-up. Lead special projects and initiatives that enhance executive operations, administrative systems, and cross-functional collaboration. Coordinate executive communications, reports, and presentations, ensuring all deliverables meet organizational standards and professional quality. Collaborate with and mentor other administrative staff, modeling accountability, teamwork, and a growth-oriented mindset. Maintain clear, professional, and timely communication between the CEO and internal/external stakeholders while safeguarding sensitive information. Support the organization's culture, equity, diversity, and inclusion initiatives, actively participating in learning opportunities and mission-driven programs. Assume ownership of additional projects as assigned, managing them from inception through completion with initiative and independence. Qualifications of the Executive Assistant: Bachelor's degree preferred 7-10 years of experience providing high-level support to C-level executives, preferably within a non-profit organization. Demonstrated expertise in governance, Board relations, and leading cross-functional initiatives. Proven ability to manage projects independently from start to finish, ensuring timely and high-quality deliverables. Exceptional organizational skills with meticulous attention to detail and the ability to balance multiple priorities effectively. Outstanding verbal and written communication skills, demonstrating professionalism and confidence in all internal and external interactions. Extroverted, proactive, and highly career-oriented, with a strong initiative and results-driven mindset. High emotional intelligence, sound judgment, and discretion in sensitive or high-pressure situations. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and social media/web platforms. Flexibility for occasional local and organizational travel, extended hours, early starts, or evening/weekend work as needed. P - 5

Job Title: Executive Assistant to Vice President & Chief Investment Officer Industry: Financial Services Compensation: $75,000 - $80,000 Work Schedule: 9 AM to 5 PM, 35 hours per week Benefits: This position is eligible for medical, dental, vision, and 401(k). About Our Client: Our client is a mission-driven organization focused on meaningful social impact and innovative solutions to major global and local challenges. They value professionals who are proactive, collaborative, and committed to supporting leadership in a fast-paced, strategic environment. Job Description: The Executive Assistant will provide high-level administrative and project management support to the Vice President and Chief Investment Officer (CIO). This role ensures smooth operation of the Investment Office by managing calendars, preparing reports and materials, coordinating internal and external communications, and leading special projects. The Executive Assistant acts as a liaison between the CIO, internal teams, and external stakeholders, maintaining professionalism and discretion at all times. Key Responsibilities: Manage complex calendar scheduling, meeting preparation, and priority alignment for the VP and CIO. Serve as primary contact for CIO communications, preparing summaries and background materials for meetings. Coordinate domestic and international travel arrangements; support on-site meetings and events. Draft and review communications, presentations, and reports with attention to accuracy and professionalism. Lead production of Investment Committee and board meeting materials, including agenda creation, logistics, quality control, minutes, and action-item tracking. Manage cross-functional projects, ensuring timelines are met and stakeholders are informed. Support day-to-day Investment Office operations, including workflow management, departmental calendars, budget tracking, and expense approvals. Coordinate meetings and events using AV/Zoom/Teams and maintain follow-up actions. Participate in special projects and professional development opportunities as assigned. Qualifications: Bachelor's degree or equivalent experience with 6+ years supporting senior executives and/or leading complex projects. Experience in financial services, investments, or related fields preferred; knowledge of financial concepts and investment reporting a plus. Strong project management skills; able to scope initiatives, coordinate cross-functional teams, and meet deadlines. Exceptional writing, editing, and presentation abilities. High discretion and professionalism; comfortable interacting with executives, trustees, and external partners. Advanced Microsoft Office skills (Outlook, Excel, PowerPoint); virtual meeting proficiency. Meticulous, proactive, and able to manage multiple priorities independently. Additional Details: Hybrid position, 2 to 3 days onsite Direct hire opportunity Perks: Flexible work schedule within core hours. Opportunity to support senior leadership in a mission-driven environment. Exposure to high-level investment and strategic operations. Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request. #Admin2

Experienced Executive Assistants! This is a chance to step into a highly visible role supporting the CEO of a leading professional association during a critical period. This contract offers an immediate start and the opportunity to make an immediate impact by managing schedules, coordinating logistics, and ensuring each day runs smoothly. If you thrive in fast-paced environments, enjoy being a trusted partner to senior leadership, and can hit the ground running, this role offers meaningful responsibility and exposure from day one! Responsibilities Provide proactive, high-level administrative support to the CEO, ensuring effective time and priority management in a fast-paced environment. Manage and maintain a complex calendar, including scheduling internal and external meetings, anticipating conflicts, and making real-time adjustments as priorities shift. Coordinate conference registrations, speaking engagements, and related logistics, ensuring deadlines, materials, and follow-ups are handled seamlessly. Arrange detailed domestic travel, including flights, hotels, ground transportation, and itineraries, with a focus on efficiency and cost awareness. Serve as a central point of contact for the CEO, handling inquiries with professionalism and discretion. Prepare, edit, and format correspondence, reports, and presentations using Microsoft Office and Adobe tools. Support in-person and virtual meetings, including scheduling, Zoom meetings, material preparations, and follow-up action items. Maintain organization of digital files, documents, and records to ensure easy access and continuity throughout the contract. Ideal Experience College degree preferred. 7-8 years of experience supporting senior-level executives, ideally a CEO or equivalent. Anticipates the CEO's needs and takes initiative to solve problems before they arise. Ability to exercise good judgment in diverse situations, understand business priorities, and make sound decisions on the CEO's behalf. Mastery of written and verbal communication, with the confidence and competence to interact with people at all levels. Exceptional ability to prioritize tasks, meet deadlines, and manage a high-paced environment. Strong technical proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Zoom, and Adobe. Proven strength in calendar management, logistics, and executive support. High level of professionalism, discretion, and attention to detail. The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.

Fantastic opportunity to work for a highly reputable family in the Northern Suburbs of Chicago. Job Title: Property Manager / Executive Assistant The House Manager / Executive Assistant will provide comprehensive personal, household, and administrative support to a High Net Worth Individual. This role requires exceptional discretion, organizational excellence, and the ability to manage complex, fast-moving priorities across both professional and personal domains. The ideal candidate is proactive, detail-oriented, service-driven, and comfortable operating with a high degree of autonomy. Key Responsibilities Household & Property Management Oversee day-to-day operations of private residence Coordinate maintenance, repairs, renovations, and vendor relationships Manage household budgets, expenses, invoices, and petty cash Ensure property is maintained to the highest standards at all times Executive & Personal Assistance Manage the Principal's calendar, scheduling, and reminders Coordinate travel, including flights, accommodations, ground transportation, and itineraries Handle correspondence, phone calls, emails, and confidential communications Assist with personal projects, research, and ad hoc requests Act as a gatekeeper and point of contact on behalf of the Principal Maintain organized digital and physical filing systems Financial & Administrative Support Track personal and household expenses; prepare reports as needed Manage bill payments, subscriptions, and account administration Support compliance, insurance, and documentation management Confidentiality & Risk Management Handle highly sensitive personal, financial, and business information with absolute discretion Anticipate issues and proactively resolve problems Ensure privacy, security, and confidentiality at all times Qualifications & Experience Experience as a House Manager, Executive Assistant, Personal Assistant, or similar role supporting a HNI, or C-level executive Strong organizational and multitasking skills with exceptional attention to detail High level of professionalism, discretion, and emotional intelligence Excellent written and verbal communication skills Tech-savvy; proficient in calendars, email, spreadsheets, and household management tools

Job Title: Senior Executive Assistant Employment Type: Full-time We are seeking an experienced Senior Executive Assistant to provide dedicated support for investor and advisor relationships within a fast-growing technology organization. Reporting to the Director of Strategy & Investments, this role is responsible for managing complex scheduling, coordination, and logistics that support high-value, confidential investor engagement. This is an execution-focused role requiring sound judgment, discretion, and the ability to operate effectively in high-stakes environments. Key Responsibilities Serve as a trusted point of coordination between investors, advisors, and internal leadership Manage complex, multi-party calendars across time zones Triage and prioritize investor communications, ensuring timely follow-up Coordinate investor meetings, calls, and events end-to-end, including agendas and materials Plan and manage detailed travel itineraries for investors and senior leaders Support investor events, offsites, and hosted gatherings, including vendor coordination Prepare and organize materials for investor meetings and strategic discussions Track action items, requests, and follow-ups related to investor interactions Maintain organized records while handling sensitive information with discretion Experience & Qualifications 8-10+ years of experience supporting C-level executives or senior leaders Experience supporting investor, board, or advisor relationships Proven ability to manage complex scheduling, travel, and logistics independently Background in fast-paced, high-performance environments (tech, finance, or similar) Strong written communication and proficiency in Microsoft Office (PowerPoint, Word, Excel) Key Traits High discretion and strong judgment Highly organized, detail-oriented, and reliable Calm under pressure and proactive in problem-solving Execution-driven with the ability to anticipate needs

The Executive Assistant provides high-level administrative and project management support to help ensure the Investment Office runs smoothly and efficiently. This role is responsible for managing C-level calendar and priorities, preparing and overseeing key investment-related reporting for leadership meetings, coordinating communication and logistics, and supporting cross-functional projects across multiple teams. The Executive Assistant also serves as a key liaison between internal leadership, board-level stakeholders, and external partners. Key Responsibilities Executive Support & Priority Management Manage complex calendar, meeting preparation, and shifting priorities, proactively resolving scheduling conflicts Act as the primary point of contact for communications, helping gather and summarize materials in advance of meetings Coordinate domestic and international travel planning, itineraries, and onsite support when needed Support communication with senior stakeholders including board members, external advisors, and investment partners, handling interactions with professionalism and discretion Draft and edit executive-level memos, presentations, and communications to maintain clarity, consistency, and tone Process travel expenses and ensure compliance with internal guidelines Investment Committee & Board Support Own end-to-end preparation for Investment Committee meetings including agendas, materials organization, proofreading, distribution, meeting logistics, minutes, and tracking follow-up action items Partner closely with investment team members and other internal stakeholders to ensure materials are accurate and delivered on time Strategic Projects & Cross-Functional Execution Lead and organize projects such as improving internal processes, implementing tools, and coordinating team planning/offsite meetings Manage timelines, stakeholders, risks, and decisions across initiatives, and provide progress updates as needed Investment Office Operations Run weekly investment team meeting rhythms: build agendas, consolidate inputs, take notes, publish summaries, and track follow-ups through completion Maintain day-to-day operational workflow and internal information flow, including shared calendars and collaboration channels Support budgeting and forecasting work by tracking administrative spending and preparing periodic updates Process contracts, invoices, and vendor payments, approving routine expenses when appropriate Coordinate complex meetings and events (including AV and virtual platforms) and ensure deadlines and action items are met Additional Duties Participate in special projects, working groups, and professional development Perform other responsibilities as assigned Qualifications Bachelor's degree (or equivalent) plus at least 4 years of experience supporting senior executives and/or managing complex operations or projects Experience or exposure to investments, finance, or business is a plus Background in financial services, asset management, endowments, or foundations is strongly preferred Comfortable working with investment-related reporting and basic financial concepts (performance reports, portfolio summaries, manager updates, etc.) Strong project management ability - capable of planning and coordinating work across multiple teams and meeting deadlines Excellent writing, editing, and presentation skills, including review of documents that include financial/investment information Highly organized, proactive, and able to manage multiple priorities independently Advanced Microsoft Office skills (especially Outlook, Excel, and PowerPoint), and strong skills in virtual meeting tools Professionalism, discretion, and strong judgment when working with senior and external stakeholders

Our client, a boutique financial firm, is hiring an Executive Assistant for their expanding Downtown office. They are known for their collaborative culture and low turnover. This is the ideal role for an Executive Assistant experienced working in a fast-paced environment and supporting a team of Finance Associates/Principal. You'll be serving in a highly visible role, developing relationships essential to the daily operations of this collaborative and fast-growing firm. **Note this position requires an in-office presence 5 days a week. The firm covers commute costs. Responsibilities: Manage the dynamic calendars of the Finance team (5 total) providing quick turnaround and response times Provide event planning coordination both internally and externally, including larger event support as needed Coordinate and communicate travel plans through meticulous documentation Oversee the expense reporting process Proactively communicate often sensitive information and updates to executive team and key stakeholders Manage both internal and external relationships on behalf of the team Requirements: 3+ years of Executive Assistant experience supporting Execs along with travel planning coordination Bachelor's degree strongly preferred Proficiency in Microsoft Office Suite preferred Ability to manage multiple projects simultaneously to a high level of detail A team-centered work ethic with an eye to developing relationships and conflict resolution Excellent communication skills including the handling of confidential materials Ability to work in-office 5 days Benefits: 100% company-paid benefits, unlimited PTO, exciting events and team collaboration, 401k w/ match, bonus eligible role, commute reimbursement

A global supply chain with real time visibility and industry leading logistics technology. We are seeking a highly organized, proactive Executive Assistant to support senior leadership in a fast paced, high growth environment. This person will be tasked with helping to organize global day-to-day operations, manage administrative functions, and assist on key strategic projects alongside our executive operations team. Responsibilities: Provide high level administrative support to senior executives, including calendar management, travel coordination, and expense reporting Serve as a trusted gatekeeper and liaison between executives and internal and external stakeholders Prepare meeting materials, presentations, and briefing documents Coordinate leadership meetings, offsites, and company events Track action items and follow up to ensure execution Handle confidential and sensitive information with discretion Identify opportunities to improve processes and executive efficiency Qualifications 5+ years of experience supporting senior executives in a fast paced environment Exceptional organizational and time management skills Strong written and verbal communication abilities High level of professionalism, judgment, and discretion Adaptable to cultures, work styles, personality types + can build advocacy Ability to adapt quickly, prioritize effectively, and stay composed under pressure Proficiency with Google Workspace, Microsoft Office, and modern collaboration tools

Collabera is looking for an Admin Assistant/Coordinator to support the HR team of a Global Hospitality Company. This person will handle day-to-day administrative responsibilities, pull and summarize reports using Excel, and prepare PowerPoint materials for leadership. The role focuses on gathering and organizing information and requires close collaboration with senior leaders, including VPs, to support HR initiatives. Day to day: Provide comprehensive administrative support to HR leadership, including travel, expenses, meeting coordination, recognition initiatives, and preparation of HR Town Halls and leadership presentations. Manage HR financial and billing processes, including invoice processing, billbacks, legal and vendor billing, and special project and contractor/taskforce expenses. Maintain and administer HR leader workflows and onboarding processes, including system access setup, leader movement tracking, reporting, and weekly communications. Coordinate HRD orientation and development programs, supporting scheduling, communications, materials, logistics, surveys, and leadership assessments. Qualifications: 2-4 years of experience as an Administrative Assistant or Coordinator Expert-level Excel skills, including pivot tables and report creation Experience pulling and summarizing data and preparing PowerPoint materials for leadership Strong administrative, coordination, and organizational skills Strong written and verbal communication skills with experience supporting senior leaders Nice to Haves: Prior experience supporting an HR team The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time, hours of paid vacation time, weeks of paid parental leave, and paid holidays annually - as applicable.

Administrative Coordinator $50,000 - $54,000 medical, dental, life, 401k, ltd, std, profit sharing, vacation days, sick days, holidays We are growing and need to hire an optimistic go-getter. We will give you carte blanche to grow this position around yourself... basic responsibilities will involve assisting with customer service and all things data related for an order once it has been received. This is a tight knit team and you will be trusted as the liaison for mission critical information exchange between the customer and the internal departments. Productively neurotic or neurotically productive? Either way, you would be a good fit for this fast paced project coordinating role within this unique corporate culture; year, is truly a place where you will hear the employees describe their careers as "rewarding", "challenging" and "fun" - all in the same sentence. A rare combination, but then again, this is no ordinary company! This position has a strong project oriented focus. Your critical thinking, natural intuitiveness and excellent communication skills along with the ability to self-motivate and thrive in the midst of an ever-changing atmosphere will be the catalyst for you to prosper in this career! recent college grads, administrative assistant, entry level or experienced customer service, and all self-motivated, project oriented, digital and brand channel manager, human resources, pro-active, ambitious go-getters please send you resume TODAY!!

: The mission of the Vibration Institute is to provide practical information on evaluating machinery behavior and condition without commercial bias. The Institute offers programs that include education, training, and certification, as well as opportunities for exchanging technical knowledge, information, procedures, and data through meetings, publications, formal training, and networking. Role Description: We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. The ideal candidate will play a crucial role in supporting the Vibration Institute's operations by coordinating office functions and assisting with training, certification, and conference programs. This role strengthens member services and provides direct support to the Manager of Operations and staff. Key Responsibilities: Administrative & Office Support: • Provide comprehensive administrative support to the Manager of Operations and staff. • Coordinate and manage supply ordering for the office, training courses, and events. • Act as primary liaison with office vendors, including printer services, shipping providers, and building management. • Support membership functions such as mailings, webinars, and delivery of member benefits (e.g., magazine, technical resources, video library). • Process and maintain accurate records for store orders and manage online store inventory. • Perform database updates and maintenance as required. • Assist with special projects and initiatives as assigned. • Carry out additional administrative duties to ensure efficient office operations. Training & Certification Program Support: • Enter and maintain accurate data in the VI database for all customer and participant activities (domestic and international). • Assist in coordination of logistics for public training, corporate training, correspondence & online courses. • Assist in preparation and distribution of course materials, support documents and shipments in a timely manner. • Review, process, and maintain proctor database and certification records. • Assist with exam preparation, grading, proctor administration, certification issuance, and recertification requests. • Ensure quality control and consistency of all training and certification materials. • Scan, file, and archive all certification and training-related forms. • Cross-train to support both domestic and international program procedures. Conference & Committee Support: • Assist with administrative and logistical duties for the Annual Training Conference. • Support assigned Vibration Institute Committees as staff liaison as needed. Experience & Qualifications: Experience: • 2-4 years of administrative or office coordination experience, preferably in a nonprofit, association, or educational/training environment. • Experience supporting events, training programs, or certification activities strongly preferred. • Hands-on experience with databases or CRM systems (Association Management Systems a plus). • Demonstrated success in customer or member service roles, with strong communication skills. • Prior experience managing vendors, supplies, or office logistics is desirable. Skills: • Proven organizational and time management skills with strong attention to detail. • Exceptional written and verbal communication, with the ability to clearly convey ideas across diverse audiences. • Demonstrated ability to multitask, take initiative, and follow through in a fast-paced environment is required. • Must possess strong analytical and problem-solving skills with the ability to troubleshoot and resolve challenges as they arise. • Collaborative team player with ability to also work independently. Working Conditions: • Office-based with occasional travel (5-10%) • Ability to lift and carry up to 50 lbs. Compensation and Benefits: • Compensation is commensurate with experience and qualifications. • Health insurance, paid time off, retirement plan, professional development opportunities Application Process: Interested candidates should submit a resume and cover letter to ****************************. Applications will be reviewed on a rolling basis until the position is filled. References: Upon request

We are looking for a part-time Administrative Assistant to provide essential support to our Managing Partners in a dynamic and flexible work environment. This hybrid role offers the opportunity to engage in diverse tasks, ensuring the smooth operation of the firm while maintaining a high level of professionalism. Client does not offer health benefits and pay range for this position is $28-$32 hourly. Client offers flexibility working 24-30 hours a week Recruiter: Connie Stathopoulos Responsibilities: • Organize and manage schedules for the Managing Partners, ensuring efficient time management. • Coordinate activities involving clients and candidates, including meetings and follow-ups. • Prepare detailed reports, presentations, and documentation as required. • Serve as a point of communication for internal and external inquiries, maintaining professionalism. • Handle special projects with a focus on accuracy and meeting deadlines. • Conduct research and gather information to support decision-making for the Managing Partners. • Maintain and update records and databases, ensuring data accuracy and accessibility. • Provide administrative support for daily operations, including answering inbound calls and data entry. • Assist with receptionist duties, creating a welcoming environment for visitors and clients. • Utilize technology tools and applications to streamline processes and enhance efficiency. • Proven experience in administrative roles, showcasing strong organizational abilities. • Exceptional interpersonal skills, with the ability to effectively interact with team members, clients, and partners. • Demonstrated proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. • Ability to conduct internet research and quickly adapt to new technologies and applications. • Strong problem-solving skills, with a proactive approach to identifying and addressing challenges. • Detail-oriented and capable of managing multiple tasks while maintaining accuracy. • A flexible and adaptable mindset, ready to take on new responsibilities as needed. • Familiarity with tools like ACT! or similar CRM platforms is a plus. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster

For nearly four decades, Friedman + Huey Associates LLP has been providing high-level tax and business consulting services across the United States and in nearly 30 countries around the world. With a tremendous team of professionals, we place a keen focus on providing exceptional service to our clients. Our associates enjoy great camaraderie and an excellent work culture. We work hard/play hard and continue to maintain team relationships even while working remotely/hybrid. We are looking for an onsite Administrative Assistant to join our team in our Northbrook office. This position will provide administrative support to all levels of the firm. The Administrative Assistant will regularly interact with Partners, all levels of staff and clients. This role requires supreme integrity, trust, and commitment to confidentiality and diplomacy. The ideal candidate should be self-driven, resourceful and think outside of the box. Functions will include some but not all of those listed below. Essential Functions Answer and direct phone calls in a friendly manner. Sort and distribute incoming mail. Schedule meetings accordingly using Outlook/Teams. Send/distribute incoming faxes. Prepare US mailings, UPS, FedEx, and messenger packages. Finalize letters/notices and draft engagement letters. Scan client documents and monthly statements. Assign returns to interns and manage 1040 queue. Create client codes, create locators, and update account in practice management program. Prepare, print, and collate tax organizers. Organize and process incoming client data. Downloading/uploading client data from portals/websites. Create SurePrep binders and import into GoSystem. Assemble tax returns (individual, trust, entities, gift tax, estate tax) - paper and electronic. Coordinate and prepare batch filing. Record chargeable client expenses. Draft, review & post client invoices. Prepare various reports as requested. Prepare 1099s annually and as requested. Coordinate services to maintain the office as directed by Firm Administrator. Experience Bachelor's degree preferred. Experience in the accounting industry preferred. Minimum of 5 years of administrative experience supporting multiple individuals in a fast-paced, confidential, professional services environment. Possess an intermediate skill level (at minimum) in the following: Microsoft programs - Excel, Outlook, PowerPoint, Teams, Word. Knowledge with programs a plus - e-Form RS, GFR, GoSystem, PracticePro 365, SafeSend, SurePrep. Demonstrate skills in the areas of time management, communication, interpersonal skills, high-level of emotional intelligence, relationship building, collaboration, and problem solving. Ability to incorporate creative approaches to various projects by taking initiative and working independently. Keen sense of accuracy, attention to detail. Basic accounting knowledge a plus. Benefits Highly competitive compensation and benefits package Medical/Dental/Vision/Life/Disability/401k/Profit Sharing/PTO Perk offerings in a family friendly environment If you are seeking an employee-centric firm who cares about its employees as individuals and provides career growth opportunities for its team members, we encourage you to apply.

Russell Tobin is seeking a proactive and detail-oriented Administrative Assistant to support executives within a fast-paced Asset & Wealth Management team. Responsibilities include calendar and travel management, expense processing, meeting coordination, and handling confidential information. Must have excellent communication, multitasking skills, and proficiency in Microsoft Office and SAP Concur. Prior experience in financial services or similar high-pressure environments is preferred. Job title: Administrative Assistant Location: Chicago IL Duration: 6months Pay rate: $23-$24/hour Position Description: A global financial company is seeking a Junior Banker Assistant. Our Junior Banker Assistants are responsible for providing extensive administrative support to 25+ Junior Bankers at Analyst, Associate up to Junior VP level. This role works within a team of assistants supporting various bankers within an industry group team. The Junior Assistant will be provided with full training alongside ongoing support from their Team Supervisor during the engagement. This would suit someone with a Customer Service/ Administrator background with experience of dealing with a high-volume workload. This is a demanding role which requires extensive support from a highly competent, proactive, independent, and process driven individual. Experience of working in a remotely managed environment is a bonus. As a division, our strategic objectives include: • To be the world's pre-eminent investment bank - trusted advisor, financier, and risk manager for our clients on their most important transactions • Build long-term relationships with clients and bring them world-class execution by "delivering the firm” over time • Drive superior returns for our stakeholders • Be the employer of choice for all career levels by providing a highly dynamic, meritocratic, diverse and rewarding workplace The duties of the role include: • Coordinating and scheduling of meetings and conference calls across multiple time zones • Managing high volume of phone calls and emails, relaying information in a timely and accurate manner • Calendar management for bankers (Associate level+) • Coordinating room bookings for internal/external meetings and VCs across multiple locations • Coordinating travel arrangements for the team, including Visa applications, International flight and accommodation bookings • Car bookings • Expense processing and timely expense management • Invoice processing • Taking on ad hoc tasks while maintaining workflow • Supporting teams in day-to-day issues, needs and queries • Providing phone / holiday coverage for colleagues Skills: • Excellent Microsoft Word, Excel and Outlook skills • Able to manage competing time-sensitive priorities and tasks • Demonstrates dependability and high attention to detail along with the ability to multi-task • Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels • Comfortable working with people at all organizational levels, internally and externally • Must be a team player that works well under pressure within a changing environment • Flexible and adaptable to work and support across multiple teams • Be resourceful and able to use own initiative in solving issues • Proactive attitude when managing diaries • Discretion to deal with confidential business matters • Friendly, polite and approachable with a "can do” attitude • Zero to one year of experience Hours of Work: Generally, Monday to Friday 9:00am to 5:00pm (1 hour lunch break). Flexibility with hours is essential. Education High School Diploma Required Bachelor's Degree Preferred “Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”

IDR is seeking an Administrative Assistant to join one of our top clients in Bolingbrook, IL. This role is pivotal in supporting global operations by ensuring seamless project coordination and administrative excellence. If you are looking for an opportunity to join a growing organization and work within an ever-growing team-oriented culture, please apply today! Position Overview/Responsibilities for the Administrative Assistant: Manage executive and team calendars, coordinate meetings, and organize both domestic and international travel logistics. Support cross-functional and international projects by maintaining project plans, timelines, and deliverables using tools like SharePoint, Monday.com, or Smartsheet. Serve as a liaison across international and cross-functional teams to support communication flow and collaboration. Maintain a centralized project documentation repository and prepare professional documents, meeting summaries, and reports. This is a 6-month contract position with the possibility of extension. Required Skills for Administrative Assistant: Minimum of 2 years of experience supporting multiple leaders with scheduling and travel arrangements. At least 2 years of project coordination experience, including managing timelines and deliverables. Proficiency in Microsoft Office, particularly Outlook, Word, and PowerPoint. Experience with SharePoint and either Monday.com or Smartsheet is preferred. Strong writing skills for clear recaps, meeting notes, and professional emails. What's in it for you? Competitive compensation package Full Benefits; Medical, Vision, Dental, and more! Opportunity to get in with an industry-leading organization Close-knit and team-oriented culture Why IDR? 25+ Years of Proven Industry Experience in 4 major markets Employee Stock Ownership Program Medical, Dental, Vision, and Life Insurance ClearlyRated's Best of Staffing Client and Talent Award winner 12 years in a row

Job Title: Customer and Office Coordinator Type: Full Time Level: Individual Contributor The Company - Driven to Create Healthy and Comfortable Spaces Modern Air Solutions is a family owned and operated business that enables residential and commercial customers to maintain the peak performance of their HVAC system through our experienced maintenance service. Our mission is to give each customer the best service and a great name brand! We won't leave until our customers are 100% satisfied. With us its personal! Position Summary Do you enjoy meeting people, being on the phone, building relationships, and solving problems? If so, you have found the right role for you! The Customer and Office Coordinator will be the point person to dispatch team members to customers, keep systems updated, and collaborate with team members and leadership on a regular basis. This role makes a direct impact each day! Duties and Responsibilities Provide phone coverage and dispatch team members to various jobs Deliver great customer service to internal and external customers Conduct follow up on install, service, maintenance agreements etc. Manage office amenities and supplies General office duties such as copying, file maintenance, shipping, record keeping tasks and miscellaneous project work All other duties as assigned The Ideal Customer and Office Coordinator Is welcoming, outgoing and makes customers and team members comfortable Is polite and professional on the phone Comfortable processing orders and following through Savvy with technology i.e., CRM, excel etc. Has great attention to detail Thrives in a fast-paced environment Our Team Members Are committed - to the work, their leaders, the organization and the business Believe - they understand the importance of what we do and are all in! Are polished - present themselves professionally and represent the company well Are hardworking - care about the quantity and quality of their work and roll up their sleeves Role Requirements Minimum of two (2) years of experience providing administrative and customer support Superior communication skills Strong customer service skills Technology savvy HVAC experience is not required but is a plus Sales experience is a plus Please Note: The standard hours for this role are 10 AM to 6 PM or 11 AM to 7 PM with Saturday 9 AM to 1 PM There is flexibility to take one day off during the week and replace it with Saturday coverage. This description does not list all the duties of the job. You may be asked to perform other instructions and duties. This job description may be revised from time to time.

We are seeking a highly reliable, discreet, and polished Executive Assistant to support the Director of Strategy & Investments. This role is critical to the smooth execution of investor-related operations and day-to-day strategic support. You will act as a trusted extension of the Director-handling scheduling, coordination, and follow-through for high-value investor interactions while serving as on-the-ground support in the Chicago office when leadership is remote. This is an execution-focused role with exposure to senior leaders and investors. While prior investor relations experience is not required, professionalism, judgment, and confidentiality are essential. Key Responsibilities Provide direct day-to-day support to the Director of Strategy & Investments Manage calendars and scheduling, including coordination for 1-2 external investors who may require assistance Coordinate investor meetings and calls, including agendas, materials, and follow-ups Serve as a professional point of contact for external stakeholders, maintaining discretion at all times Triage communications, assess priority, and ensure timely responses and follow-through Prepare and organize materials for meetings (presentations, briefs, reference documents) Track action items, requests, and next steps tied to investor conversations Maintain organized records of meetings, communications, and documentation Anticipate scheduling or logistical issues and proactively resolve them Act as the “eyes and support” in the Chicago office while the executive is based in Los Angeles Experience & Qualifications Approximately 4-6 years of experience in an executive assistant, operations, or administrative support role Comfortable supporting senior leaders and interacting with external, client-facing stakeholders Strong organizational and time-management skills Excellent written and verbal communication High level of discretion and trustworthiness with sensitive information Proficiency with standard business tools (calendar systems, email, Microsoft Office / Google Workspace) Willingness to learn and grow into the role; learning on the job is expected Nice-to-Have (Not Required) Exposure to investor relations, finance, or venture-backed environments Notary certification Valid passport

We are seeking a proactive, detail-oriented Administrative Assistant to join a fast-growing real estate firm and play a key role in the day-to-day operations of a dynamic commercial real estate portfolio. This is an excellent opportunity for someone who is not only eager to learn the industry but genuinely excited to build a long-term career within a company that is expanding quickly and values internal growth. The ideal candidate is sharp, organized, and naturally resourceful. Someone who takes initiative, thrives in a fast-paced environment, and enjoys being the person who keeps everything running smoothly behind the scenes. You will be entrusted with responsibilities that directly impact tenant relationships, vendor partnerships, and overall property performance. If you enjoy variety, problem-solving, and being the dependable backbone of a busy team, this role offers the perfect blend of challenge and opportunity. Responsibilities Provide day-to-day support to the Property Manager as needed. Maintain and track Tenant and Vendor Insurance Certificates. Communicate with contractors, vendors, and on-site teams to support ongoing property operations. Assist with Accounts Payable functions, including PayScan, tenant invoicing, and bill-backs. Support monthly and quarterly reporting requirements. Set up new vendors and ensure proper documentation is collected. Conduct occasional on-site property visits within the Chicago metro area. Assist with special projects, certified mail-outs, and other written correspondence. Manage and draft tenant correspondence; communicate with on-site security teams as needed. Support Accounts Receivable, including rent collections and tenant communications. Track and record tenant sales monthly. Maintain organized electronic filing systems and track utilities across properties. Update and manage internal spreadsheets and operational logs. Ideal Experience 2-3 years of relevant experience, with commercial real estate experience required. Experience working in Accounts Receivable or handling payments within a real estate environment. Confident, professional communication style, capable of handling challenging interactions. Ability to work in a reactive, fast-paced environment while maintaining professionalism and composure. Experience with Yardi, PayScan, Commercial Café, and Microsoft Office applications (especially Word and Excel). Strong organizational skills, attention to detail, and the ability to juggle multiple priorities. A desire to learn, grow, and advance within the company. #117938 The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.