Executive assistant jobs in Hoover, AL - 110 jobs

SHR Talent is partnering with a client in its search for a highly organized Executive Assistant to support the Chief Executive Officer (CEO) and select members of the executive leadership team at its Birmingham office. The Executive Assistant role is ideal for a proactive, detail-oriented professional who enjoys being close to leadership, managing priorities, and helping run the day-to-day rhythm of a fast-moving business. The ideal candidate is polished and resourceful with strong organizational, time management, and prioritization skills, excellent communication abilities, a proactive, solutions-oriented mindset with attention to detail, maintains a high level of discretion, professionalism, and emotional intelligence, is comfortable operating in a fast-paced, evolving environment, and thrives in an office-based leadership support role. The Executive Assistant role blends traditional executive assistant responsibilities with broader business management support, requiring strong communication skills, discretion, and the ability to anticipate needs in a dynamic environment and offers strong visibility, meaningful responsibility, and the opportunity to grow alongside an organization that is continuing to scale. Responsibilities: Provide high-level administrative and operational support to the Chief Executive Officer and select executive leaders Manage complex calendars, scheduling, and meeting coordination Serve as a gatekeeper and liaison between leadership and internal and external stakeholders Prepare meeting materials, agendas, notes, and follow-ups Assist with business operations, special projects, and executive initiatives Coordinate travel arrangements and expense reporting Help maintain office organization, workflow, and communication cadence Track action items and ensure follow-through across leadership priorities Handle confidential and sensitive information with discretion and professionalism Support ad hoc projects as needed to help leadership operate efficiently Qualifications: Bachelor's degree preferred, but not required with relevant experience 5+ years of experience as an Executive Assistant or similar role Experience supporting C-level or senior executive leadership Strong proficiency in Microsoft Office or Google Workspace

Full-time Description You thrive on getting things right, the first time. You anticipate needs, spot potential issues before they arise, and bring structure to fast-moving environments. As the Executive Assistant to our CEO, you'll be the behind-the-scenes force that keeps priorities aligned, calendars on track, and communication crisp. This isn't just a support role, it's a business-critical partnership. You'll be trusted with sensitive information, high-stakes decisions, and complex coordination. In return, you'll gain a front-row seat to company strategy, a close working relationship with executive leadership, and the chance to contribute to the success of RFG at the highest level. If you're energized by supporting high-level leadership, take pride in precision, and thrive in fast-paced environments, this role puts you at the center of it all. We're looking for candidates who have proven experience supporting executives at the highest level in entrepreneurial, high-growth settings -and the mindset to anticipate, adapt, and execute relentlessly. If that's you, we're excited to hear from you. What You'll Do: Expertly manage complex, ever-changing calendars, including scheduling meetings, appointments, and conferences with high attention to detail and foresight. Coordinate all logistics for travel - flights, hotels, cars - always optimizing for time, cost, and comfort using preferred partners. Keep the CEO's schedule on track by giving timely cues, launching Zoom meetings when needed, and ensuring awareness of what's coming next. Collaborate with the Executive Ops team to schedule C-squad and Board meetings and support strategic planning. Own internal meetings and events - ensuring the right people are in the room and new team members are added to Huddles, Town Halls, and other key calendar rhythms without missing a beat. Help plan and execute internal and client events - from small team offsites to client seminars and firmwide meetings. Support executive-level projects including research, presentation prep, and special assignments. Pitch in on personal tasks to remove distractions from the CEO's bandwidth. Be a warm, responsive, professional point of contact for our Advisors and executive guests. What We Offer: Competitive salary + annual bonus based on company performance. Generous PTO, holidays, and a paid charitable workday. Health, dental, and vision insurance with company stipend. 401(k) with Safe Harbor contribution. Paid parental leave. Company-paid disability and life insurance - plus optional coverages for you and your dependents. Dependent Care and Medical FSAs and HSA. Cell phone reimbursement + Surface Pro + home office setup. Professional development support. Loads of RFG swag! Requirements Who You Are: An organized operator who gets things done - accurately, efficiently, and confidentially. You enjoy solving puzzles, optimizing systems, and perfecting processes. You hold yourself (and others) to high standards. You're calm under pressure, focused amidst distractions, and serious about deadlines. Reserved and professional, you're someone people trust with sensitive information. What You Bring: Bachelor's degree preferred. 2-5 years of experience supporting a C-suite executive in a high-growth company or professional services environment. Exceptional planning and time management skills - juggling balls, spinning plates, keeping trains on tracks. Excellent written and verbal communication skills with a keen sense of tone, timing, and tact. Mastery of Microsoft Office Suite and general tech-savviness with scheduling platforms, video conferencing, etc. Discretion, integrity, and professionalism in everything you do. About RFG Advisory At RFG Advisory, we're building the RIA of the Future, empowering growth-minded Independent Advisors to scale their businesses without compromise. We deliver to our Advisor partners a fully integrated, award-winning platform and a vibrant culture of collaboration, innovation, and execution. We remove friction so Advisors can focus on what matters most: building meaningful relationships and growing enterprise value. From strategic marketing and flexible talent solutions to modern technology, concierge-level Investment Management, and transition support, we deliver everything Advisors need to grow on their terms. But we're not just here to support Advisors. We take care of each other first. We're here to empower people like you: smart, passionate, curious A-players who want to do great work with a team that's got their back. Our culture is high energy, all-in, awesome. We show up with servant heart and growth mindset. We iterate to excellence, lead boldly, and commit to getting 1% better every day. We value action over talk, ideas over hierarchy, and impact over ego. Here, your ideas matter. Your growth matters. And your work contributes to something real. If you're driven to build, ready to collaborate, and energized by possibility, you'll fit right in. Let's build something great, together. ************************** Salary Description $75,000-85,000 DOE

The Executive Assistant provides detailed administrative support for multiple leaders through managing extremely active calendars in Outlook, compiling and submitting expense reports, and arranging complex and detailed travel plans, itineraries, and agendas, all while exercising discretion, sound independent judgement, integrity, and time management. Essential Job Responsibilities Include: Manages multiple extremely active calendars in Outlook Compiles and completes expense reports in accordance with Accounting Department's requirements and deadlines Approves expense reports on behalf of leader(s) after confirming they meet company policies Screens incoming calls and emails; takes and delivers accurate messages; responds to requests by gathering and providing information and referring non-routine calls to the appropriate party Arranges complex and detailed travel plans, itineraries, and agendas Coordinates and attends meetings (when requested) including preparing agenda, taking notes, and distributing follow-ups to attendees Provides or arranges onsite support as needed for meetings and events Creates, maintains, and stores assigned organizational charts on a regular cadence Assists with preparation of materials for meetings including detailed creating and formatting of professional presentations and documents Exercises discretion, integrity, and sound independent judgment Partners with Marketing to organize events, meetings, or conferences, and travels to provide onsite support of said events when requested Performs light project management tasks including tracking project milestones Provides back-up support for absent teammates Researches and executes special projects Performs other related duties as assigned Required Skills / Experience: Bachelor's degree strongly preferred 3+ years' experience as an executive assistant Highly proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Visio, Adobe Acrobat, and Concur Ability to work independently in a remote environment and provide prompt support to multiple leaders across multiple time zones High degree of integrity Strong time management and organizational skills Service and client focused mentality Written and verbal communication skills Emotional intelligence Ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response Based on relevant market data and other factors, the anticipated hiring range for this role is $64,200 - 78,000 annually. Final compensation rates will be determined based on various factors, including but not limited to experience, skills, knowledge, and internal equity considerations. This role is also short-term incentive eligible. Incentive amounts will vary by individual and business goals. We are committed to fair and equitable compensation practices. The final salary offered to the selected candidate may vary from the posted range due to individual qualifications. Our goal is to ensure that all teammates are compensated fairly and competitively based on their contributions to our organization. RxBenefits is also committed to providing best in class benefits to our teammates. We offer a robust total rewards package that includes: Remote first work environment Choice of a HDHP or PPO Medical plan, we pay 100% of the premium for the HDHP for you and your eligible family members Dental, Vision, Short- and Long-Term Disability, and Group Life Insurance that we also pay 100% of premiums (for your family too on Dental and Vision) Additional buy-up options for Short- and Long-Term Disability and Life Insurance 401(k) with an employer match up to 3.5% available after 60 days Community Service Day to give back and support what you love in your community 10 company holidays including MLK Day, Juneteenth, and the day after Thanksgiving plus a floating holiday to use as you like Reimbursements for high-speed internet, we'll send you a computer and monitors to help you do your best work Tuition Reimbursement for accredited degree programs Paid New Parent Leave that can be used for adoption or birth Pet insurance to protect your furbabies A robust mental health benefit and EAP service through Spring Health to support you when you need it most

Full-time Description DataPerk is a people-first managed IT services company dedicated to delivering exceptional technology support while building strong, trusted relationships with our clients. We value professionalism, accountability, collaboration, and continuous improvement. As we continue to grow, we are seeking an experienced Executive Assistant to play a key role in supporting executive leadership and ensuring strategic priorities move forward with clarity and follow-through. Position Overview The Executive Assistant will provide high-level administrative and operational support and is critical to ensuring executive initiatives, priorities, and decisions are documented, tracked, and carried through to completion. The ideal candidate is exceptionally organized, proactive, and detail-oriented, with the ability to manage competing priorities, support executive meetings, track action items, and drive follow-through across the leadership team. This position requires sound judgment, strong communication skills, discretion, and the ability to work independently in a fast-paced environment. Key ResponsibilitiesExecutive & Administrative Support Provide comprehensive administrative support to the President and Director of Finance & Administration, including calendar management, meeting coordination, travel arrangements, expense reports, and executive correspondence Manage complex and frequently changing calendars to ensure executive time is aligned with priorities Prepare agendas, presentations, and supporting materials for executive and leadership meetings Executive Meetings & Follow-Through Attend executive and leadership meetings as needed to support organization and accountability, including: Taking clear, concise meeting notes Capturing decisions, action items, owners, and deadlines Distributing timely meeting summaries and follow-up communications Maintain action-item trackers and proactively follow up to ensure commitments are completed Help establish and reinforce meeting norms, cadences, and documentation standards Initiative & Priority Management Track executive initiatives, deadlines, and dependencies to ensure nothing falls through the cracks Serve as a central point of coordination for administrative and operational initiatives assigned by leadership Assist with planning, organizing, and documenting new processes, internal initiatives, and operational norms Communication & Coordination Act as a liaison between executive leadership and internal teams to ensure clear communication and timely follow-up Research, prioritize, and respond to requests or issues on behalf of executives when appropriate Draft executive correspondence, summaries, and internal communications that support leadership priorities Confidentiality & Judgment Handle sensitive and confidential information with the highest level of discretion and professionalism Exercise sound judgment in determining when to escalate issues and when to resolve independently Qualifications Exceptional organizational and time-management skills with strong attention to detail Excellent written and verbal communication skills, including the ability to summarize complex discussions clearly Highly proactive with a demonstrated ability to anticipate needs and follow through independently Strong problem-solving skills and a forward-thinking mindset focused on process improvement Trustworthy, discreet, and adaptable when managing confidential information Able to balance multiple priorities and shifting deadlines in a fast-paced environment Effective both as an independent contributor and as a collaborative partner to executive leadership Requirements Education & Experience Bachelor's degree preferred (or required, depending on your final preference) 3+ years of experience supporting senior leaders or executives Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat Experience taking meeting notes, tracking action items, or supporting leadership initiatives strongly preferred

The Executive Director is responsible for the overall leadership, management, and strategic direction of the assisted living community. This role involves overseeing all operational aspects of the organization, including clinical services, administrative functions, financial management, and community relations. The Executive Director will work closely with the PACS regional team to develop and implement the community's strategic goals and objectives, ensuring compliance with regulatory requirements and fostering a culture of excellence and compassion. A successful candidate for Executive Director for Homewood Assisted Living will actively display and implement the PACS values of Love, Excellence, Trust, Accountability, Mutual Respect and Commitment, ultimately leading to a high degree of quality care to its residents.. The Executive Director may expect a base salary of $95,000-110,000, for our community of 44 assisted living apartments. Essential Duties * Responsible for the overall operational functioning of the facility as required by applicable law. * Oversee the provision of quality care, with the assistance of the Health and Wellness Director, Resident Care Coordinator, and other clinical care personnel. * Monitor resident census on a daily basis. * Plan, develop, organize, implement, evaluate and direct programs and activities. * Formulate and monitor the community budget and performance to facilitate the financial health of the community. * Oversee the adoption of policies, procedures and professional standards of practice that govern the operation of Homewood Assisted Living. * Hold direct reports accountable. * A role model for the mission, vision and values. Work to ensure all employees, residents and families are treated with love and respect. * Involved in community groups and developing/maintaining relationships with local hospital leadership and other key community leaders. * Monitor legal and regulatory changes applicable to community operations. * Understand staffing level requirements and be compliant in staffing. * Monitor and direct execution of policy and procedural changes. * Actively resolve HR and risk management situations within the facility. * Oversee capital improvements. * Develop and maintain a good reputation within the industry and local community. * Develop strong relationships with the PACS support team as they assist in meeting/exceeding community goals. * Responsible for contract negotiations with vendors. * Support clinical efforts by understanding QA measures and holding applicable personnel accountable. * Keeps abreast of collections and A/R on a daily basis. * Develop and execute creative ideas to increase employee engagement and reduce turnover. * Understand and review quality measures with the facility's clinical leadership on a regular basis. * Actively participate and respond to state and federal healthcare surveys/inspections. * Conduct daily meetings with appropriate staff during facility inspections to discuss survey findings and formulation of plans of action/correction. * Review deficiencies noted during the exit conference, seeking to address concerns expressed by the surveyors. * Assist in developing plans of correction for cited deficiencies. Ensure such plans incorporate timetables and methods of monitoring in an effort to ensure that such deficiencies do not recur. Supervisory Requirements Responsible for the entire community. Managing and overseeing multiple levels of employees either directly or indirectly. Responsibilities may include, but not limited to, hiring, training, budgeting, appraising performance, rewarding and disciplining employees, addressing complaints, resolving problems and terminations. Qualifications Education and/or Experience * Must possess, as a minimum, a Bachelor's Degree from an accredited college/university, or equivalent. * To perform this job successfully, a candidate must maintain licensing credentials for an Executive Director. * Master's Degree or MBA preferred. Language Skills * Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. * Ability to write reports, business correspondence, and procedure manuals. * Ability to effectively present information and respond to questions from managers and employees. Mathematical Skills * Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations. Reasoning Ability * Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. * Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Certificates, Licenses, Registrations * To perform this job successfully, a candidate must maintain licensing credentials for an Executive Director. * An individual must be proficient in the suite of Microsoft Office products. Physical Demands, Work Environment * The employee must occasionally lift and/or move up to 25 pounds. * Prolonged use of a desktop or laptop computer. * While performing the duties of this job, the employee is regularly required to sit, stand; walk and talk, read or hear. * Frequent use of all office related equipment to include; copier/scanner/fax, telephone, and calculator. * Travel by auto or airline may be required on occasion. * The noise level in the work environment is usually low to moderate. The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

4P Consulting Inc. is seeking a highly organized and proactive Administrative Assistant to provide comprehensive administrative and office support to multiple professionals, including managers, managing directors, and partners. The ideal candidate will have a minimum of 10 years of administrative experience and a strong ability to thrive in a fast-paced, dynamic work environment. This position requires excellent organizational skills, attention to detail, and a proactive approach to problem-solving. Key Responsibilities: Perform administrative duties such as answering phone calls, greeting and directing visitors, filing, scanning, copying, and placing meal orders. Manage and organize calendars, ensuring appointments, meetings, and deadlines are met. Make travel arrangements, including booking flights, accommodations, and transportation. Prepare and proofread documents, emails, and presentations for accuracy and clarity. Utilize various software applications including word processing, spreadsheets, databases, and presentation software. Prioritize daily tasks and manage workload effectively in a rapidly changing environment. Provide ongoing support to senior professionals, ensuring smooth office operations and timely completion of tasks. Communicate with internal and external stakeholders in a professional manner, both in writing and verbally. Address any issues or challenges in a proactive and solution-oriented manner. Qualifications: Minimum of 10 years of administrative experience, with a proven ability to support senior-level professionals. Strong proficiency in office software, including Microsoft Word, Excel, PowerPoint, and other office tools. Exceptional organizational and time-management skills, with the ability to manage multiple tasks simultaneously. Strong verbal and written communication skills, with the ability to proofread and edit materials for accuracy and professionalism. Ability to learn new tasks quickly and adapt to changing priorities in a fast-paced work environment. A proactive, problem-solving approach with excellent decision-making abilities. Demonstrated ability to meet deadlines and handle a variety of responsibilities under pressure. Skills: Strong attention to detail Calendar and travel management Document preparation and proofreading Multitasking and prioritization Professional communication skills Proactive problem-solving If you have a passion for supporting senior professionals and enjoy working in a dynamic, fast-paced environment, we encourage you to apply for this rewarding opportunity at 4P Consulting Inc.

Job Description Childcare Resources is a Birmingham, Alabama based non-profit organization whose mission is to make quality care and education of children happen by providing information, education, and assistance to families, providers of child care, and the community. Central Alabama's only child care resource and referral agency, Childcare Resources was created as the outgrowth of a child care task force convened by United Way of Central Alabama in 1984 to address critical child care needs identified in Jefferson, Shelby and Walker Counties, with Blount County added to the service area in 1988. Job Summary As a vital member of our team, you will provide executive-level administrative support, contributing to the success of our mission. Executive / Administrative Assistant Responsibilities Include: • Performs clerical and administrative tasks including making calls, drafting letters, memos, invoices, timesheets, and attendance reports, and other documents - Maintain executive calendars, schedule appointments, and coordinate meetings - Manage travel arrangements and itineraries - Prepare and edit correspondence, memos, and other documents - Answer and direct phone calls, take messages, and handle inquiries - Assist with project management and provide support for special projects as assigned Qualifications • Proven experience as an executive administrative assistant or similar role, showcasing exceptional organizational and multitasking abilities • Outstanding verbal and written communication skills, with the ability to interact professionally with individuals at all levels • Proficiency in MS Office Suite and the ability to quickly learn new software and tools • Strong attention to detail, ensuring accuracy and completeness in all tasks and projects • Ability to maintain a high level of confidentiality, integrity, and professionalism in handling sensitive information Benefits • Incentive Bonus Plans • Comprehensive Medical, Dental, and Vision benefits • 401K with Company Match • 9 Paid Holidays • Generous Paid Time Off Packages • Paid Parental & Family Leave Additional Information We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Schedule: Monday - Friday, Day Shift Directs, plans, organizes, controls, negotiates, presents, monitors and evaluates a complex variety of functions involving financial affairs, operations, research, risk management, personnel, faculty recruitment and retention, compliance and physical facilities/space analysis in a large clinical department. This position is the primary departmental representative to outside agencies and works closely with governmental agencies, foundations, and industry in the management of intramural or extramural programs. Coordinates all managerial aspects of research activities with appropriate University officials assuring the integrity of all policies and procedures with the University and the research and grants administration office. Interviews, hires, trains, evaluates, disciplines and discharges subordinate personnel. Position Requirements: EDUCATION AND EXPERIENCE: Required: Bachelor's degree in a business, finance, or a related field required and ten (10) years of related experience required. Work experience may NOT substitute for education requirement. Preferred: MBA or other relevant Master's degree or equivalent certification, e.g. CPA TRAITS & SKILLS: Must be self-directed / self-motivated; must have excellent communication and possess outstanding customer service and interpersonal skills. Must be able to: (1) perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure; (2) accept responsibility for one's own work; (3) work independently; (4) recognize the rights and responsibilities of patient confidentiality; (5) convey empathy and compassion to those experiencing pain, physical or emotional distress and/or grief; (6) relate to others in a manner which creates a sense of teamwork and cooperation; (7) communicate effectively with people from every socioeconomic, cultural and educational background; (8) exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment; (9) perform effectively when confronted with emergency, critical, unusual or dangerous situations; (10) demonstrate the quality work ethic of doing the right thing the right way; and (11) maintain a customer focus and strive to satisfy the customer's perceived needs. • Proven ability to manage and lead staff in a changing environment. • Knowledge, experience and ability to manage complex information and computer systems. • Understand managerial accounting and finance principles (including practice management). • Understanding of the evolving health care marketplace. • Ability to identify opportunities to enhance income from development and revenue sources as well as identifying how best to promote, schedule and charge for various initiatives. • Demonstrated ability to work effectively with a diverse population of faculty, staff and students; experienced in the supervision of administrative and support staff personnel. • Ability to provide initiative, judgment and creativity in the resolution of complex problems • Effective communication/presentation skills and a proven track record of forming collaborative and effective working relationships with physicians and administrative leaders. • Ability to establish realistic and achievable priorities and the ability to lead staff to achieve departmental goals and objectives. UA Health Services Foundation (UAHSF) is proud to be an AA/EOE/M/F/Vet/Disabled employer.

We're looking for a dependable and organized Administrative Personal Assistant to support an executive with daily scheduling, communication, and administrative tasks. This role is ideal for someone who enjoys creating order, staying on top of details, and helping others work more efficiently. This position may be full time or part time. Responsibilities: Manage email inbox, draft responses, and prioritize messages Maintain calendars and schedule meetings, appointments, and travel Prepare documents, presentations, and simple reports Coordinate meetings, send reminders, and track follow-up items Assist with personal errands and tasks as needed Handle sensitive information with confidentiality Qualifications: Previous experience in an administrative or assistant role Strong organizational and communication skills Comfortable with Microsoft Office and calendar/email systems (Outlook or Google Workspace) Proactive, reliable, and adaptable to changing priorities

Job Description Duties and Responsibilities: Makes arrangements for meeting and trainings, as needed Provide quality customer service Serves as the contact person for the Behavioral Health Department/SUD Program Screen calls, emails, and other correspondence sent from reception Manage multiple clinical and meeting calendars for Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator Functions as administrative support for Director of Behavioral Health and SUD Coordinator Organize, maintain, and file digital files and records Prepare and edit correspondence, reports, spreadsheets, and presentations Complete special projects as assigned Assisting with other overflow work as directed by the Director of Behavioral Health Prompt, Regular attendance at the office Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with hard deadlines and quick turnaround times. Manages MAT Referral Spreadsheet to ensure accuracy and up-to-date information Schedules suboxone intake and MAT Clinic appointments for all CMC locations (Centerville, West End, Bessemer) Contacts behavioral health patients on behalf of the Director and SUD Coordinator, as needed Maintains registries (suboxone, behavioral health, School based health referral, psych consult, mental health hotline) for the Director of Behavioral Health Receives and processes referrals for the Behavioral Health Department Completes monthly medicaid verifications for patients enrolled in the Ryan White Program Inputs Ryan White Data in monthly/quarterly reports, update spreadsheets as needed Assist in scheduling Ryan White patients for initial intakes, follow ups and missed appointments Any other duties as assigned by the Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator Required Skills: Knowledge of behavioral health and social work concepts Excellent organizational, interpersonal and communication skills Strong computer and internet research skills, including high comfort level with office software products (such as Google Apps, Microsoft Office, Adobe) Project coordination experience Ability to work well with various levels of internal management and staff as well as outside vendors and clients High level of flexibility and willingness to help with the daily tasks

Job DescriptionSnelling is recruiting a qualified professional for a Reception/Administrative Support role in the Birmingham area. The Receptionist is the first point of contact for clients, visitors, and staff in a professional accounting firm. This role is essential for managing front desk operations, supporting administrative functions, and ensuring a smooth, organized office environment that enables our accountants to focus on client service and technical work. Salary: $50,000, 1st shift schedule Front Desk Operations Welcome and direct clients, visitors, and staff in a courteous and professional manner. Answer and route incoming calls; manage voicemail and general inquiries, including those from clients regarding tax, audit, and consulting services. Maintain a clean and organized reception area, reflecting the firm's commitment to professionalism. Administrative Assistance Schedule meetings, manage calendars, and coordinate appointments for accountants, auditors, and firm leadership. Prepare and distribute internal communications, client correspondence, and appointment reminders. Assist with document management, filing, scanning, and basic reporting as needed. Order office supplies and coordinate facility maintenance requests. Client Service Support Assist with client intake, including gathering basic information and directing clients to the appropriate staff member. Support the accounting team with administrative tasks related to client engagements, such as organizing tax documents, audit files, and engagement letters. Always maintain confidentiality of sensitive client and firm information. Communicate effectively with staff at all levels to support office operations and client service. Provide general support to accounting, tax, audit, and administrative teams as needed. Participate in team meetings and contribute to process improvement discussions. Qualifications of Reception/Administrative Support role High school diploma or equivalent required; associate's degree or higher preferred. Previous experience as a receptionist, administrative assistant, or office support role, ideally in a professional service or accounting environment. Strong organizational skills and attention to detail. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with accounting software or document management systems is a plus. Ability to handle confidential information with discretion. Positive attitude, adaptability, and willingness to learn new systems and processes. How to Apply: Qualified candidates should email their resume to ************************* for immediate consideration. Resumes will be reviewed promptly, and applicants who meet the criteria will be contacted to schedule an interview. For more information, contact Whittney Taylor at ************. Snelling is a full-service recruiting firm, proudly serving Jefferson and Shelby Counties for 75 years. We place candidates in temporary, temp-to-hire, and direct hire roles. Snelling is a drug-free workplace. All inquiries are strictly confidential, and all search fees are paid by our clients.

+ Experience managing calendars, inbox, and incoming calls. + Experience with timekeeping, expense reporting, arranging travel, and coordinating meetings. + Ability to manage calendar, travel, inbox, and incoming calls with minimal distractions. + Ability to confidentially screen emails, upon request, and the ability to proactively prioritize the handling/processing of requests. + Demonstrated proficiency using Microsoft Office products and Tools (Word, Excel, Power Point, Access, Outlook, OneNote and Teams). + Past experience supporting Client. + Experience with MAXIMO and Client ORACLE systems. + PowerPoint presentations. + Demonstrate proficiency to learn Client applications for invoice, expense, timekeeping, and procurement needs. + This role will support the Director, 4 Managers, as well as individuals within the organization. **About US Tech Solutions:** US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** (*********************************** . US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Downtown Birmingham $38,000 - $45,000 DOE Vaco is assisting a client seeking a detail-oriented and organized Administrative Coordinator to support their daily operations. If you're a proactive professional with excellent communication and organizational skills, we'd love to hear from you! Key Responsibilities: Provide administrative support to teams and leadership. Manage schedules, appointments, and correspondence. Coordinate office activities, meetings, and events. Maintain and organize records, files, and databases. Assist with budgeting, invoicing, and expense tracking. Serve as the point of contact for vendors and office supplies. Ensure smooth day-to-day office operations. Qualifications & Skills: Proven experience in administrative or coordinator roles. Strong organizational and multitasking abilities. Excellent written and verbal communication skills. Proficiency in [Microsoft Office Suite/Other relevant software]. Ability to work independently and in a team setting. Detail-oriented with problem-solving skills. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

4P Consulting Inc. is seeking a highly organized and proactive Administrative Assistant to provide comprehensive administrative and office support to multiple professionals, including managers, managing directors, and partners. The ideal candidate will have a minimum of 10 years of administrative experience and a strong ability to thrive in a fast-paced, dynamic work environment. This position requires excellent organizational skills, attention to detail, and a proactive approach to problem-solving. Key Responsibilities: Perform administrative duties such as answering phone calls, greeting and directing visitors, filing, scanning, copying, and placing meal orders. Manage and organize calendars, ensuring appointments, meetings, and deadlines are met. Make travel arrangements, including booking flights, accommodations, and transportation. Prepare and proofread documents, emails, and presentations for accuracy and clarity. Utilize various software applications including word processing, spreadsheets, databases, and presentation software. Prioritize daily tasks and manage workload effectively in a rapidly changing environment. Provide ongoing support to senior professionals, ensuring smooth office operations and timely completion of tasks. Communicate with internal and external stakeholders in a professional manner, both in writing and verbally. Address any issues or challenges in a proactive and solution-oriented manner. Qualifications: Minimum of 10 years of administrative experience, with a proven ability to support senior-level professionals. Strong proficiency in office software, including Microsoft Word, Excel, PowerPoint, and other office tools. Exceptional organizational and time-management skills, with the ability to manage multiple tasks simultaneously. Strong verbal and written communication skills, with the ability to proofread and edit materials for accuracy and professionalism. Ability to learn new tasks quickly and adapt to changing priorities in a fast-paced work environment. A proactive, problem-solving approach with excellent decision-making abilities. Demonstrated ability to meet deadlines and handle a variety of responsibilities under pressure. Skills: Strong attention to detail Calendar and travel management Document preparation and proofreading Multitasking and prioritization Professional communication skills Proactive problem-solving If you have a passion for supporting senior professionals and enjoy working in a dynamic, fast-paced environment, we encourage you to apply for this rewarding opportunity at 4P Consulting Inc.

Schedule: Flexi Day Shift Under general supervision, work consists of a variety of routine clerical duties in support of office operations. Duties may consist of data entry, posting information to logs, typing labels and forms, maintaining filing system, answering phones, making appointments, copying material, monitoring inventory and other clerical duties of a non-complex nature. Position Requirements: EDUCATION AND EXPERIENCE: High school diploma or equivalent; 1 year clerical experience; must be able to type 40 wpm; successful completion of a credit check using banking industry criteria maybe required in determining the eligibility of candidates. LICENSE, CERTIFICATION AND/OR REGISTRATION: Required: None TRAITS & SKILLS: Must be self-directed / self-motivated; must have excellent communication and possess outstanding customer service and interpersonal skills. Must be able to: (1) perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure; (2) accept responsibility for one's own work; (3) work independently; (4) recognize the rights and responsibilities of patient confidentiality; (5) convey empathy and compassion to those experiencing pain, physical or emotional distress and/or grief; (6) relate to others in a manner which creates a sense of teamwork and cooperation; (7) communicate effectively with people from every socioeconomic, cultural and educational background; (8) exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment; (9) perform effectively when confronted with emergency, critical, unusual or dangerous situations; (10) demonstrate the quality work ethic of doing the right thing the right way; and (11) maintain a customer focus and strive to satisfy the customer's perceived needs. UA Health Services Foundation (UAHSF) is proud to be an AA/EOE/M/F/Vet/Disabled employer.

Duties and Responsibilities: Makes arrangements for meeting and trainings, as needed Provide quality customer service Serves as the contact person for the Behavioral Health Department/SUD Program Screen calls, emails, and other correspondence sent from reception Manage multiple clinical and meeting calendars for Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator Functions as administrative support for Director of Behavioral Health and SUD Coordinator Organize, maintain, and file digital files and records Prepare and edit correspondence, reports, spreadsheets, and presentations Complete special projects as assigned Assisting with other overflow work as directed by the Director of Behavioral Health Prompt, Regular attendance at the office Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with hard deadlines and quick turnaround times. Manages MAT Referral Spreadsheet to ensure accuracy and up-to-date information Schedules suboxone intake and MAT Clinic appointments for all CMC locations (Centerville, West End, Bessemer) Contacts behavioral health patients on behalf of the Director and SUD Coordinator, as needed Maintains registries (suboxone, behavioral health, School based health referral, psych consult, mental health hotline) for the Director of Behavioral Health Receives and processes referrals for the Behavioral Health Department Completes monthly medicaid verifications for patients enrolled in the Ryan White Program Inputs Ryan White Data in monthly/quarterly reports, update spreadsheets as needed Assist in scheduling Ryan White patients for initial intakes, follow ups and missed appointments Any other duties as assigned by the Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator Required Skills: Knowledge of behavioral health and social work concepts Excellent organizational, interpersonal and communication skills Strong computer and internet research skills, including high comfort level with office software products (such as Google Apps, Microsoft Office, Adobe) Project coordination experience Ability to work well with various levels of internal management and staff as well as outside vendors and clients High level of flexibility and willingness to help with the daily tasks

Advanced Administrative Support Specialist We are seeking an experienced and highly organized professional to provide advanced administrative support to our team. The ideal candidate will leverage their 6-10 years of experience to ensure smooth operations and efficient processes. Key Responsibilities: Calendar and Schedule Management: Independently manage calendars, schedules, and appointments for team members. Optimize time management and prioritize critical tasks effectively. Meeting and Event Coordination: Organize and coordinate meetings, conferences, and events, including logistics, agendas, and follow-up actions. Ensure all details are managed with meticulous attention to detail. Document Preparation and Editing: Prepare and edit documents, reports, presentations, and correspondence. Demonstrate a high level of proficiency in Microsoft Office Suite and other relevant software tools. Research and Reporting: Conduct research, gather data, and compile reports to support decision-making and strategic planning. Confidentiality and Professionalism: Handle sensitive and confidential information with the utmost discretion. Maintain a high level of confidentiality and professionalism at all times. Financial Support: Assist in budget management, expense tracking, and financial reporting. Ensure accuracy and compliance with organizational policies. Stakeholder Communication: Serve as a point of contact for internal and external stakeholders. Provide exceptional communication and interpersonal support. Qualifications: 6-10 years of experience in advanced administrative support roles. Proven ability to manage complex schedules and prioritize tasks. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Exceptional organizational skills and attention to detail. Strong written and verbal communication skills. Ability to handle confidential information with discretion. Experience in budget management and financial reporting is a plus.

Schedule: Monday-Friday Day Shift Benefits include: 100% tuition assistance, wellness initiatives, generous paid time off, paid parental leave, Public Service Loan Forgiveness Program eligible employer, plus more. In addition to our many benefits and perks, UAB Medicine provides a variety of resources to support employees both personally and professionally. Under minimal supervision; this position serves as a lead to other clerical employees. Provides administrative support for the Division Director and the Gastroenterology, Hepatology and Nutrition and administrative support. Acts as a liaison between GI Division and other departments. Provides general clerical support for the Division as requested for task such as Division calendars and other assigned support projects. Position Requirements: Required: Position requires a high school diploma or equivalent. Four (4) years progressive secretarial experience. Must: (1) type 50-60 words per minute accurately; (2) demonstrate proficiency in a Windows environment; (3) be knowledgeable of basic math & bookkeeping skills; (4) possess exceptional telephone & customer service skills; (5) Must have excellent grammar and spelling skills. Preferred: Knowledgeable of medical office and administrative experience preferred. LICENSE, CERTIFICATION AND/OR REGISTRATION: Required: N/A TRAITS & SKILLS: Must be self-directed / self-motivated; must have good communication and interpersonal skills. Must be able to: (1) perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure; (2) accept responsibility for the direction, control and planning of an one's own work; (3) work independently; (4) recognize the rights and responsibilities of patient confidentiality; (5) convey empathy and compassion to those experiencing pain, physical or emotional distress and/or grief; (6) relate to others in a manner which creates a sense of teamwork and cooperation; (7) communicate effectively with people from every socioeconomic, cultural and educational background; (8) exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment; (9) perform effectively when confronted with emergency, critical, unusual or dangerous situations; (10) demonstrate the quality work ethic of doing the right thing the right way; and (11) maintain a customer focus and strive to satisfy the customer's perceived needs. UA Health Services Foundation (UAHSF) is proud to be an AA/EOE/M/F/Vet/Disabled employer.

Duties and Responsibilities: * Makes arrangements for meeting and trainings, as needed * Provide quality customer service * Serves as the contact person for the Behavioral Health Department/SUD Program * Screen calls, emails, and other correspondence sent from reception * Manage multiple clinical and meeting calendars for Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator * Functions as administrative support for Director of Behavioral Health and SUD Coordinator * Organize, maintain, and file digital files and records * Prepare and edit correspondence, reports, spreadsheets, and presentations * Complete special projects as assigned * Assisting with other overflow work as directed by the Director of Behavioral Health * Prompt, Regular attendance at the office * Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with hard deadlines and quick turnaround times. * Manages MAT Referral Spreadsheet to ensure accuracy and up-to-date information * Schedules suboxone intake and MAT Clinic appointments for all CMC locations (Centerville, West End, Bessemer) * Contacts behavioral health patients on behalf of the Director and SUD Coordinator, as needed * Maintains registries (suboxone, behavioral health, School based health referral, psych consult, mental health hotline) for the Director of Behavioral Health * Receives and processes referrals for the Behavioral Health Department * Completes monthly medicaid verifications for patients enrolled in the Ryan White Program * Inputs Ryan White Data in monthly/quarterly reports, update spreadsheets as needed * Assist in scheduling Ryan White patients for initial intakes, follow ups and missed appointments * Any other duties as assigned by the Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator Required Skills: * Knowledge of behavioral health and social work concepts * Excellent organizational, interpersonal and communication skills * Strong computer and internet research skills, including high comfort level with office software products (such as Google Apps, Microsoft Office, Adobe) * Project coordination experience * Ability to work well with various levels of internal management and staff as well as outside vendors and clients * High level of flexibility and willingness to help with the daily tasks