Client Human Resources Director
Remote Executive Assistant/Human Resources Job
Note: This is a remote opportunity.
Start a new career as a Client Human Resources Director with Procare HR!
At Procare HR, we're on a mission to transform workforce outcomes for care providers through our industry-focused HR services model. We offer comprehensive HR services, including payroll processing, benefits administration, workers compensation management, and general HR support. Our core values drive our culture, emphasizing positivity, curiosity, accountability, gratitude, and growth.
Why choose Procare HR?
Salary is $85,000 - $105,000/year | Credit given for experience
Great Benefits Available
This is a remote work opportunity with weekly travel to client's local Senior Care communities
How you will make an impact:
As the Client Human Resources Director, you will act as the principal liaison and advocate for our clients. You will play a key part in the client's leadership structure, providing insight into HR strategies and Procare services that are tailored to the individual needs of the client. The right candidate for this role will have extensive experience in HR within senior care settings, specifically Skilled Nursing Facilities and will have presentation, project management, and consulting skills that will make them an asset to our team and the clients they serve.
What you will need:
Must be a resident of Massachusetts
Bachelor's degree in Human Resources, Business, or a related field.
Master's degree in Human Resources, Business or a related field (Preferred).
Minimum of 8 years of progressive experience in Human Resources.
Minimum of 3 years of experience in a manager-level role.
Minimum of 1 year of experience in a skilled nursing facility setting.
Proficiency in HRIS platforms (especially UKG Ready).
Human Resources certifications such as PHR, SHRM-CP/SCP, etc. (Preferred).
Benefits Available:
Health insurance with company paid premium for employee only coverage
FSA and HSA options available
Company paid dental insurance for employee only coverage
Company paid life insurance
Company paid short- and long-term disability insurance
A 401K plan with company match and safe harbor contribution
Paid Time Off
Additional ancillary benefits including Vision, Critical Illness, Voluntary Life/AD&D, and Accident
Join us in reshaping the future of HR services!
This job posting contains some general information about what it is like to work with us and is not a complete job description. We perform a number of different tasks every day, and this posting does not list all of the essential functions of the job.
We provide equal employment opportunities to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Discrimination of any type will not be tolerated.
We are an Equal Opportunity Employer.
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Executive Assistant to the CEO and Office Manager
Executive Assistant/Human Resources Job In Merrifield, VA
At Lenderworks , we believe our team is our competitive edge. Since 2011, we've combined innovation with deep industry expertise, providing unparalleled growth opportunities for our team and supporting a collaborative, client-focused culture. If you're ready to make an impact and be part of a forward-thinking team, Lenderworks is where your career can thrive.
The Executive Assistant and Office Manager will be a crucial partner to the CEO, ensuring efficient management of executive tasks and operations at our Merrifield, VA corporate office. This role is ideal for a highly organized and proactive individual who can seamlessly handle day-to-day executive support, manage office responsibilities, and facilitate smooth operations for the entire team.
Executive Assistant Duties:
Calendar Management: Handle the CEO's calendar with meticulous attention to detail, prioritizing critical appointments and ensuring effective time management.
Document Preparation and Signature Management: Draft, edit, and manage various documents on behalf of the CEO, including memos, emails, and key communications. Coordinate document reviews and ensure timely completion of signature requests.
Meeting Coordination: Organize and prepare for meetings by scheduling, sending reminders, and arranging catering or other logistics as needed. Track and prepare follow-up tasks to maintain momentum post-meetings.
Travel Arrangements: Plan and manage all aspects of travel, including booking flights, accommodations, and transportation, ensuring that the CEO's travel experience is seamless and aligned with business objectives.
Communication Support: Act as the first point of contact for inquiries directed to the CEO, ensuring clear and efficient communication with internal and external stakeholders.
Record Maintenance: Maintain and organize comprehensive and accurate records, including meeting notes, action items, and essential documentation.
Office Manager Duties:
Office Operations: Welcome and assist guests, ensuring a positive and professional experience for all visitors.
Supply Management: Monitor and manage office supply levels, coordinating orders and restocking as needed to maintain a well-equipped office environment.
Mail and Package Handling: Oversee incoming and outgoing mail and package distribution, ensuring timely and secure processing.
Office Maintenance: Assist with light office housekeeping tasks to maintain a welcoming, organized space.
Access Coordination: Work with IT to oversee access for employees and visitors to the office and parking facilities, ensuring security and smooth operations.
Requirements:
High Organizational Skills: Ability to prioritize and manage a wide range of tasks efficiently.
Excellent Interpersonal Abilities: Strong communication and interpersonal skills to engage positively with team members at all levels.
Attention to Detail: Strong focus on accuracy and completeness in all tasks.
Time Management: Demonstrated ability to manage multiple priorities and meet deadlines.
Professional Communication: Exceptional verbal and written skills to support high-level communications.
Proactive Problem-Solving: Strong ability to anticipate needs, make decisions, and work independently.
Industry Knowledge: Familiarity with the mortgage or technology industry is a plus.
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Senior Executive Assistant
Remote Executive Assistant/Human Resources Job
The Senior Executive Assistant serves as a trusted partner to the CEO, providing high-level administrative support while ensuring seamless coordination of executive operations. Key responsibilities include managing complex scheduling, coordinating CEO travel, copy editing executive communications, and preparing keynote presentations for high-profile events. The role also involves tracking and reconciling multiple budgets, compiling critical reports, and maintaining executive correspondence. A deep understanding of corporate initiatives and key stakeholders is essential to prioritize tasks effectively. This role acts as the primary liaison to the Gridiron Board of Directors, managing board meetings, travel logistics, and expense processing. Additionally, the Senior Executive Assistant leads a team of two administrative professionals, overseeing their workflow and development.
THE COMPANY
Vistage is the world's largest CEO coaching and peer advisory organization for small and midsize business (SMB) leaders. We offer the most effective approach for SMB enterprises to achieve better results and grow faster and for SMB leaders to maximize their impact.
The 45,000+ members we serve are CEOs, owners and executives of SMB organizations located across the US and in 40 counties worldwide. These SMB executives spend a day or more with Vistage every month, immersing themselves in our comprehensive platform to become better leaders, make better decisions and get better results. Our platform features three core elements: valuable perspectives from a trusted group of peers, professional guidance and meeting facilitation from an accomplished business leader (the Chair), as well as deep insights from subject matter experts.
Vistage was founded more than 65 years ago, and we've grown every year since then by innovating to stay on the cutting edge of business and relentlessly delivering value to our members. Our success is demonstrated by Vistage member companies growing 2.2 times faster than non-Vistage peer companies. Learn more about us at ****************
VISTAGE EMPLOYEE LIFE
Vistage's success is anchored by a unique culture that reinforces employee commitment to the Vistage mission. It is a spirit of collective success and achievement which is also reflected in our workplace. Here's a sample of the employee experience that helps drive our success:
Welcome to our home. Our US headquarters sits in the heart of San Diego's UTC area. It features an open, modern aesthetic with lots of collaboration spaces and opportunities to interact with co-workers. We stay fueled up with free snacks and a weekly free lunch day, along with free lattes and nitro cold brew coffee on tap! From our San Diego base, we collaborate with colleagues based across the country and around the world.
We sweat the details. Our on-site gym is decked out with Peloton bikes and other top-tier fitness equipment to keep your workout challenging and fresh. Our campus also offers access to an additional gym, volleyball courts, and a scenic office park, perfect for getting in those midday steps!
We invest in your career. Each employee has an actionable career progression plan developed through individual collaboration with their manager. We focus on promoting from within, and employee progression plans are complemented by all-staff development days held in our state-of-the-art learning center. Employees also have access to tons of individualized development resources and a generous tuition reimbursement program.
We invest in you. Our employee benefits program is one of the most generous you'll find. Fully-paid healthcare is provided for employees through Anthem Blue Cross, along with access to company-subsidized dental, vision, and life insurance coverage available to employees at very low rates. Take care of your financial future with eligibility for 401(k) matching funds after your first month as an employee. Use the free individual investment counseling we provide to help you grow the money you've saved. You'll also start with 16 days of paid time off + 12 paid holidays per year to allow you to relax and recharge; employees receive additional annual paid days off based on tenure.
We keep it fun! Whether you're with us in the Padres luxury suite enjoying our summer baseball outing, unwinding during an employee happy hour, or toasting your co-workers at our epic annual holiday party, you'll see that we take having fun as seriously as helping our members succeed! The office vibe is business casual with flexible schedules and the freedom to work from home three days per if you so choose! We value mutual respect and laughter . . . we hate stiff formality. You'll have regular access to Vistage executives-our CEO even buys everyone doughnuts to fuel his informal employee chats!
Vistage's culture and sense of mission drive employee loyalty: more than half of our staff has been with the company for five years or longer. Are you ready to start your Vistage journey?
RESPONSIBILITIES:
Serve as a trusted strategic partner to the CEO, ensuring seamless coordination of executive operations.
Act as the primary liaison to the Gridiron Board of Directors, managing board materials, scheduling quarterly meetings, coordinating travel (air, hotel, car) for external board members, and processing expenses.
Lead and manage two direct reports, overseeing their workflow and professional development.
Coordinate CEO travel for San Diego visits, including flights, accommodations, transportation, meetings, and team events.
Proofread and edit all CEO communications to members, Chairs, and staff, ensuring clarity, professionalism, and consistency.
Develop keynote presentations for high-profile events, such as ChairWorld.
Compile monthly Chair video content, including performance statistics and anniversaries.
Manage and reconcile five budgets, collaborating with finance for monthly reporting.
Draft and distribute Chair Emeritus letters on behalf of the CEO.
Maintain and update CEO-related content on internal platforms (e.g., MyVistage's "The Bridge") and public sites (e.g., Vistage.com/about/ELT).
Monitor the CEO's email inbox (@CEO), directing inquiries to the appropriate teams for response.
Maintain and update executive email distribution lists (_ELT).
Handle confidential information with discretion and a deep understanding of corporate priorities, relationships, and objectives.
QUALIFICATIONS
Bachelor's degree or equivalent experience required.
Minimum 5 years of experience supporting C-suite executives, with a proven ability to handle high-level administrative responsibilities.
Strong professional presence, with the ability to build credibility with senior leadership, staff, Chairs, and external stakeholders.
Exceptional time management and prioritization skills, with the ability to work independently under minimal supervision.
Strong verbal and written communication skills, including professional phone etiquette, executive-level correspondence, and presentation preparation.
Proactive self-starter with strong attention to detail, problem-solving skills, and the ability to manage multiple projects simultaneously.
Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
Experience with meeting and event planning is a plus.
TOTAL COMPENSATION RANGE
$90,000 - $105,000 Salary + Corporate Bonus (salary based in San Diego, CA)
JOB LOCATION
Hybrid in San Diego; onsite and offsite days will fluctuate depending on Executives schedule.
Human Resources Business Partner
Executive Assistant/Human Resources Job In Ashburn, VA
Who We Are
Our purpose at CloudHQ is to provide flexible, efficient and resilient data center solutions to businesses of all sizes. Our growing organization was founded by the pioneer of data center REITs. CloudHQ has state-of-the-art data center sites located in two Northern Virginia locations, as well as London, Frankfurt, Paris, Milan, and Sao Paulo, and we anticipate exponential growth over the next several years both in the US and abroad.
What The Role Entails
CloudHQ seeks a strong Human Resources Business Partner/Human Resources Manager to play a pivotal role in the full employee life cycle, from onboarding to separation. The successful candidate will have strong employee relations experience, know how to pivot and focus on a multitude of priorities and communicate effectively with all team members from entry-level to C-suite.
This individual will serve as the Human Resources Business Partner and first point of contact for assigned client groups on all HR-related matters, focusing their efforts on talent management and employee relationships. The successful candidate will collaborate with the global Human Resources team to optimize the comprehensive HR function.
What You Get to Do
Serves as the Human Resources Business Partner for assigned client groups to ensure workforce management aligns with business objectives
Oversee the management of ClouqHQ's top-tier talent including professional development, performance appraisals, and general performance management process
Collaborates with HR Operations to ensure proper completion of employee actions including new hires, transfers, pay changes, status changes, and terminations, ensuring that all appropriate steps are completed in a timely and accurate manner
Ensure job descriptions are regularly updated and are compliant with all local, state and federal regulations
Investigate and document employee issues and conflicts and bring them to resolution
Manages new hire onboarding including organization and delivery of new hire orientation for assigned client groups
Educates and assists employees on company policies, practices, and tools to encourage efficiency in resolution
Participates in compliance management with applicable employment laws as well as internal compliance audits that support company certifications or registrations related to HR
Ensure all company HR policies are applied equally and consistently
In collaboration with the HR team, responds to routine inquiries regarding HR matters including policies, benefits, payroll, paid time off
Provides regular and ad hoc reports on HR information maintained in Paylocity and other systems
Provides backup coverage for HR team members as needed
Management of or participation in the company's social impact initiatives including community outreach, and ESG efforts.
Collaborates with Office Administration on employee health and safety matters, event planning, and employee morale initiatives
Updates and maintains process documentation, FAQs, and other internal resources on the HR intranet and other platforms with the goal of creating efficiencies
Effective management of junior HR team members
Participates in other HR initiatives and projects as needed
Local travel regularly required, with occasional travel outside the commuting area
What You Bring to The Role
Bachelor's degree in Human Resources or related field
PHR or SHRM-CP certification
Minimum six (6) years of experience in an HRBP role with progressive responsibilities
Knowledge of HR laws including EEO, FLSA, FMLA, USERRA, ERISA, NLRA, ADAA, etc.
High proficiency with Human Resources Information Systems (HRIS)
Strong proficiency in Microsoft Office, with advanced skills in Excel
Excellent verbal and written communication skills
Self-motivated with an exceptional degree of ethics and professionalism
Impeccable ability to handle confidential information with professional discretion
Excellent interpersonal skills with an emphasis on focus on internal customer service
Proactive and flexible with the ability to take initiative where appropriate
Superior organization and time management skills with the ability to maintain progress against important deadlines
Exceptional attention to detail with a strong work ethic and self-motivation
Ability to use independent judgment and sound decision-making skills in situations that impact project timetables, direction, and outcome
Strong teaming skills; work well with internal and external client groups and drives execution through collaboration and networking
Ability to manage multiple projects in a fast-paced environment
Ability and willingness to work across multiple sites in Loudoun County and Prince William County, Virginia; potentially additional travel domestically and internationally
Qualified Candidates Will Also Possess
Paylocity HRIS
International HR experience, highly preferred (e.g. LATAM region)
What We Offer
CloudHQ's people and culture are the most enriching aspects that make us a great place to work. We are strengthened by industry experts who bring extensive knowledge, skill, and experience; leaders who bring vision, innovation and commitment to our people; and an expanding team of individuals who believe in that vision, and bring their best to support their customers and team.
Our employees enjoy competitive compensation and rewarding incentives, comprehensive benefits (medical, dental, vision, life insurance, disability), 401(k) with match, 12 paid holidays, generous PTO, development opportunities, and the ability to closely impact and contribute to the growth of an exceptional organization.
Equal Employment Opportunity
CloudHQ is an equal-employee-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected veteran status, or other legally protected status.
Human Resources Manager
Executive Assistant/Human Resources Job In Richmond, VA
H2 Recruit's manufacturing partner is seeking a Human Resources Manager in Pulaski, Virginia. The Human Resources Manager partners with employees at all levels to provide expertise and counseling for all people issues affecting operations. You will carry out all policies and procedures relating to personnel activity while ensuring compliance with federal, state, and local laws and guidelines including EEO and ADA. Drive change and improvement in bottom-line results and implement corporate organizational initiatives and programs with a high degree of efficiency and accuracy.
RESPONSIBILITIES
Establishes rapport and acts as business partner with plant management on all issues affecting plant operations
Partnering with plant managers to design/develop workforce planning and recruitment strategy, maintain staffing documents, interview candidates and develop staff
Collaborating with plant and staff managers to provide performance appraisal input and ensuring performance reviews are completed and delivered on time
Attending management meetings to understand or revise plant operations, determining ways to develop staff, reviewing any employee relations issues, and sharing organizational knowledge
Driving manufacturing programs and standard work to support continuous improvement within HR department and across the site
Reviewing Employee Engagement Survey results with managers to identify process improvements upon plant procedures
Identifying needs and securing management training in interviewing, selection, terminations, promotions, performance management, sexual harassment, or other areas as needed
Mages and carries out the employee relations programs, policies and procedures, and oversees all personnel activity
Maintaining excellent communication and a positive relationship with employees to promote employee satisfaction
Providing an internal communication strategy with workforce and ensuring effective communications
Communicating Company goals to employees and ensuring they are recognized and crating value for employees
Overseeing communication regarding benefits, compensation, employee referral program, EAP programs, etc.
Auditing HRIS data to meet the needs or the organizations goal of 95% accuracy in regards to HRIS
Overseeing personnel transactions such as hires, promotions, transfers and terminations
Conducting and reviewing exit interviews to determine reasons behind voluntary separations
Ensures compliance with EEO and ADA guidelines while establishing a positive employee relations environment
Continually stating informed on employment law concepts, practices, and procedures
Ensuring employees' needs are met, designing policies and procedures to keep employees gainfully employed while continuing to execute business strategy
QUALIFICATIONS
Bachelor's Degree in Human Resources, Business Management or a related field required
5+ years of Human Resources experience in a generalist capacity with a minimum of 3 years' experience managing Employee Relations, compensation, benefits administration, training, and/or recruitment
Ability to work onsite everyday with an early start time
Proven leadership, management, and communication skills
Ability to communicate effectively and influence across all levels and functions
Proactive involvement and understanding of all level of employees and the related nuances of their working environments
Expertise in providing insightful HR consultation to location leaders and employees
Thorough understanding of complex business requirements
Ability to objectively coach, influence, and mentor employees and management through complex or difficult issues
Knack in making quick and accurate decisions to solve a problem or reach a goal
Ability to work within existing policy structure to meet the needs of management and employees
Excellent organizational skills, including the ability to work effectively under pressure and deal with multiple priorities
Demonstrated advanced skills with the stand features of various programs including Microsoft Word, Excel, and PowerPoint
Executive Assistant
Executive Assistant/Human Resources Job In Arlington, VA
About The Academy:
The Health Management Academy (The Academy) brings together health system leaders and innovators to collectively address the industry's biggest challenges and opportunities. By assisting executives in cultivating peer networks, understanding key strategic trends, establishing pragmatic partnerships, and developing next-generation leaders, our members are better positioned to lead industry transformation.
The Academy offers a dynamic atmosphere with significant opportunities for employees. If you are interested in contributing to a member-centric, creative, and collaborative workforce while deeply influencing top leaders and institutions in healthcare, The Academy could be the right place for you!
Position Summary:
Reporting to the Sr. Director, Executive Office the Executive Assistant works to keep our CEO and President organized, enabling them to drive company strategy, goals and performance. This role is more than just scheduling - the EA is at the center of operations for the office of the CEO and President. They have exposure to C-level initiatives, interface with The Academy's members, and represent the office of our CEO and President in all interactions internally and externally.
This role is expected on-site at least 4 days per week in Arlington, VA.
Primary Job Duties:
Perform array of administrative tasks such as calendar management, travel booking and scheduling
Ensure CEO is prepared for member calls with thorough research, talking points, and assisting with any material preparation
Communicate proactively and professionally on behalf of the CEO and President when interacting with Members and Member organizations
Anticipate needs of leadership and other team members to help projects stay on track, resolving issues or barriers ahead of time
Use knowledge of the business, current company initiatives, and the CEO's priorities to make decisions and recommendations and project manage
Collaborate with the CEO's Chief of Staff to support organizational communications, key initiatives, project planning, and building efficiency into existing operations
Work with the People & Culture team to facilitate engagement, rewards, and recognition from the CEO's office across the company
Collaborate with other senior leaders on projects as needs arise
Minimum Qualifications:
Bachelor's degree required
5+ years as an Executive Assistant or in project management
Interpersonal Skills & Attributes:
Collaborative
Discreet and upholds confidentiality
Can manage multiple competing priorities
Ability to influence others at senior levels
Organizational skills from planning to execution of tasks and projects
Process oriented with the ability to drive a project to completion
Attention to detail
Self-directed and resourceful
Strong written and verbal communication skills
Ability to create agendas and drive preparation for key internal meetings
Ability and comfort with upward management
Proactive approach
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required talk and hear. Specific vision abilities required by the job include close vision, and distance vision.
Notice of Equal Opportunity Employment:
The Academy is committed to providing equal employment opportunity to all persons regardless of age, color, national origin, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, The Academy will provide reasonable accommodations for qualified individuals with disabilities. The Academy's goal is for our people to reflect the communities in which we live and serve and to ensure representation of women, people of color, veterans and individuals with disabilities in our organization.
Compensation:
Pay is $60,000-100,00 per year plus benefits depending on experience.
THMA offers a comprehensive slate of benefits including health insurance, dental insurance, vision insurance, 401(k) matching, cell phone and commuter reimbursements, generous paid time off, and paid parental leave. We also offer non-monetary benefits designed to support team members fully including learning and development programs, coaching for working parents and caregivers, free therapy and professional coaching sessions, one-on-one financial coaching, and free legal support services.
Senior Human Resources Manager
Executive Assistant/Human Resources Job In Richmond, VA
The Senior Manager, Human Resources will proactively engage with the Richmond Innovation and Design Center (RIDC) teams to develop an outstanding and high-performing work environment. This role will provide HR leadership and expertise, work closely with RIDC leadership to achieve the short and long-term goals, and partner closely with HR Business Partners that directly support the businesses and functional groups located at the Richmond Office.
The Senior Manager, Human Resources, will build strong partnerships with leaders and employees and broker support of the full HR function to ensure the location HR needs and business objectives are achieved. This role will establish themselves as the “go-to” HR person by establishing strong communication and building trust amongst the employees.
How you will impact WestRock:
Provide excellent and effective direct partnership with Smurfit Westrock leaders and team members.
Work with business and HR leaders and employees to support culture and engagement actions to ensure a highly engaged work environment.
Support effective employee relations by coaching and advising on the appropriate deployment of HR and compliance policies and the development of a culture of positive employee engagement.
Work closely with the business HR leaders to implement and sustain organizational initiatives.
Manage and support initiatives which serve to advance the business and location agenda and ensure we have strong programming in place to attract, develop and retain the talent and capabilities needed to meet business objectives.
Assist in creation and execution of key HR initiatives and provide change management expertise to support critical business and functional priorities.
Ensure compliance with local, state and federal labor laws and regulations.
Promote a safe working environment by supporting health and safety initiatives
Support other projects, programs, and processes as assigned.
What you need to succeed:
Bachelor's Degree in Human Resources, Business Administration or related discipline.
7+ years of HR generalist experience in a fast-paced HR business partner role.
Experience in employee relations, organizational development & planning, talent management, and compensation/rewards.
Demonstrated ability in applying functional knowledge to drive business solutions.
A hands-on, self-motivated and goal-oriented individual who is an agent for positive change.
A proven ability to take initiative to anticipate customer needs and recommend actions to address challenges.
Business and financial acumen, able to work with credibility and influence functional leaders.
Experience with HR operational areas including HRIS, Total Rewards and Talent Management.
Proven ability to take initiative and anticipate client needs/recommend actions.
Strong communications and ability to work in a matrixed environment.
Ability to build and maintain strong partnerships at all levels and across businesses.
Strong organizational, analytical and project management skills.
Ability to multitask and manage a variety of projects simultaneously.
What we offer:
Corporate culture based on integrity, respect, accountability and excellence
Comprehensive training with numerous learning and development opportunities
An attractive salary reflecting skills, competencies and potential
A career with a global packaging company where Sustainability, Safety and Inclusion are business drivers and foundational elements of the daily work.
Smurfit Westrock is an Equal Opportunity Employer. We strive to create and maintain a diverse workforce where everyone feels valued, respected, and included. Smurfit Westrock does not discriminate on the basis of race, color, religion, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other basis protected by federal, state or local law.
Executive Assistant
Remote Executive Assistant/Human Resources Job
JOB TITLE: Executive Assistant
STATUS: Full-Time
Duties & Responsibilities
All aspects of administrative support for the
Managing Partner, two Partners and Principal
:
Manage and maintain all aspects of calendars; schedule all calls and meetings, anticipate schedule conflicts, keep the team on time and moving.
Assist other members of investment team with on-site meetings as necessary.
Heavy and complex travel planning, including both commercial and occasional private flights.
Manage all aspects of onsite meetings, including planning from beginning to end of the day events (meals, meetings, materials).
Monthly credit card reconciliation.
Expense report processing.
Perform miscellaneous tasks to meet in-office needs, i.e., copying, faxing, securing signatures, document handling, etc.
Assist extended investment team, including affiliates, with travel and other administrative needs, as needed.
Back-up administrative support for other Investment Professionals when necessary.
Other Office Duties
Event planning. Start to finish, may act as lead or assist.
At times, may assist portfolio companies with administrative needs - minimal.
Other projects as needed, or as there is interest and opportunity.
Knowledge, Skills, And Key Traits
Prefer candidates with 10 or more years of successful
Executive
Admin experience working with multiple C-level Executives
Bachelor's degree preferred. Will consider equivalent work experience
Proficient in Microsoft Office Suite of products. Computer literate with working knowledge of Outlook, Word, Excel, and PowerPoint
Expert-level ability to interact with a wide range of personalities, with a proven record of consistently being a positive individual and supportive team player
Solid leadership skills and strong conflict management skills
Robust organizational skills and ability to prioritize and multitask. Prioritizes own time and high-level manager's time
Superb attention to detail bordering on obsessiveness - providing “white glove” treatment
High sense of urgency
Sharp, energetic, and creative, with the ability to “think on your feet.” Quick learner
Customer service focused on both internal and external customers
Outgoing, positive cheerful, dependable, and willing to help, no task too small or too large
Ability to work with speed and accuracy while juggling multiple competing priorities and deadlines
Ability to take initiative, work independently or as a team, problem solve, and anticipate needs appropriately
Excellent written and verbal communication skills, with sensitivity to audience.
Ability to work and maintain composure under pressure - unflappable
Self-starter who holds others and self to the highest standards
Demonstrated ability to exercise management skills in a support function
Proactively anticipate needs and eradicate issues before they exist
Unquestionable integrity and ethics
Strict confidentiality in handling sensitive information
Highly self-competitive - always raising the bar for self, as well as others, through example
This position has a hybrid schedule with flexibility to work remotely depending on the schedules of the Investment Professional Team.
Executive Assistant to Chief Executive Officer
Executive Assistant/Human Resources Job In Arlington, VA
GTT is a leading global provider of secure cloud networking solutions for multinational organizations. We design and deliver solutions that leverage advanced cloud, networking and security technologies. We complement our solutions with a suite of professional services and exceptional sales and support teams in local markets around the world. We serve thousands of national and multinational companies with a portfolio that includes SD-WAN, security, Internet, voice and other connectivity options. Our services are uniquely enabled by our top-ranked, global, Tier 1 IP backbone, which spans more than 260 cities on six continents. The company culture is built on a customer-first service experience reinforced by our commitment to operational excellence and continuous improvement in our business, environmental, social and governance practices. For more information, visit gtt.net.
Job Scope:
The Executive Assistant (EA) to the CEO will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO. The EA will also be a key liaison to the Board of Directors and will assist the Chief of Staff in organizing senior leadership meetings. The ideal candidate will have impeccable organizational skills, the ability to anticipate the needs of the CEO, and a proactive approach to problem-solving.
Duties and Responsibilities:
Manage the CEO's calendar and schedule meetings, appointments, and travel arrangements.
Prepare and edit correspondence, communications, presentations, and other documents.
Conduct research and compile reports as needed.
Serve as a point of contact for the Board of Directors, ensuring effective communication and timely dissemination of information.
Coordinate and organize Board meetings.
Assist in the preparation and distribution of Board meeting packets.
Support the Chief of Staff in organizing and coordinating Senior Leadership Meetings, Operations Review Meetings and All Staff Meetings. Assist in the preparation of meeting agendas, materials, and follow-up action items.
Ensure effective communication and collaboration among senior leadership team members.
Oversee the efficient functioning of the CEO's office, ensuring a smooth and professional environment.
Handle confidential and sensitive information with discretion and integrity.
Undertake special projects as assigned by the CEO or Chief of Staff, providing support and coordination as needed.
Assist in the planning and execution of company events and initiatives.
Work closely with the other EAs supporting Senior Leadership, lead a weekly meeting to ensure smooth coordination and communication.
Required Experience/Qualifications:
Proven experience as an Executive Assistant or similar role supporting senior executives.
Excellent organizational and time management skills.
Strong written and verbal communication abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, MsTeams).
Ability to handle confidential information with discretion.
Proactive and solution-oriented mindset.
This position may require occasional after-hours work.
The role requires a high level of dedication and flexibility.
Core Competencies
Meeting Management: Knowledge of both productive and unproductive meeting management practices; ability to effectively prepare, conduct, participate in, and facilitate meetings and group discussions.
Service Excellence: Knowledge of customer service concepts and techniques; ability to meet or exceed customer needs and expectations and provide excellent service in a direct or indirect manner.
Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.
Confidentiality: Knowledge of practices and policies governing disclosure of information about the organization, its business activities, and employees; ability to apply this knowledge appropriately to diverse situations.
Flexibility and Adaptability: Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.
Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
Project Management: Knowledge of effective project management strategies and tactics; ability to plan, organize, monitor, and control projects, ensuring efficient utilization of technical and administrative resources to achieve project objectives.
Calendaring: Knowledge of office electronic scheduling software; ability to use scheduling software to create, review or manage schedules.
Office Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams.
Data Gathering and Reporting: Knowledge of tools, techniques, and processes for gathering and reporting data; ability to practice them in a particular department or division of a company.
Universal Competencies
Continuous Improvement: Knowledge of transformation initiatives to drive fundamental changes, enhance responsiveness and efficiency to core business practices. Ability to drive cultural changes from best effort to results oriented.
Customer First (Non-Customer Facing): Knowledge of internal customer interactions, creating a culture of accountability, collaboration, and partnership. Ability to build an environment supporting internal customer value creation at every level.
Operational Excellence: Understanding the system-driven processes for consistency and scalability. Ability to re-focus processes and systems from integration activity to maximizing a positive customer impact and anticipating future trends.
EEO Statement
GTT provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, GTT complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
GTT expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of GTT's employees to perform their job duties may result in discipline up to and including discharge.
Executive Assistant
Executive Assistant/Human Resources Job In McLean, VA
Attain Partners is an innovative consulting firm dedicated to disrupting the status quo to change the world and improve the lives of those we touch. From strategy to technology and everywhere in between, our experts use their unique skills to advance the important missions of education, nonprofit, healthcare, and state and local government clients.
People are at the center of all we do, and that's why we empower career growth, provide industry-leading benefits packages, encourage a flexible work environment, and foster a culture of inclusion to support the needs of our team. We share a collective passion for our mission and our people. Guided by our seven core values, The Attain Way, our vision is the foundation of our culture-to be and
attain
the best.
What You Will Do:
Perform a broad range of administrative tasks, including creating, reviewing, and editing presentation, agenda, and itineraries; compiling meeting materials; tracking and completing monthly expense reports; and other administrative duties as assigned.
Assist in managing high-volume email inboxes for two senior executives, identifying and flagging critical items, and preparing a daily summary of key priorities.
Coordinate all logistics for business and personal travel, including booking commercial and private flights, arranging car services, managing detailed itineraries, and adapting to last-minute changes.
Organize and synchronize meetings and appointments, ensuring executives are prepared with relevant background, talking points, and other materials.
Serve as a calendar gatekeeper, ensuring schedules are followed and prioritized effectively.
Collaborate closely with the Partner and Office of the CEO teams to keep them informed of upcoming commitments and responsibilities, proactively following up and maintaining clear, consistent communication.
Demonstrate leadership to maintain credibility, trust, and support with senior leadership and team members.
Prioritize conflicting needs, address matters promptly, and ensure tasks are completed successfully, often under deadline pressures.
The ideal candidate is:
Trustworthy. Proven ability to exercise discretion and independent judgment in interactions with executives, clients, partners, and team members.
Flexible. Adaptable to shifting priorities and able to multitask in fast-paced environment, responding proactively to unexpected challenges.
Articulate. Possesses excellent written and verbal communication skills.
Self-starter. Takes initiative and ownership of projects, prioritizing tasks to completion with minimal supervision.
Critical Thinker. Excels in problem solving, decision making, organization, and time management.
Attentive. Willing to work beyond standard hours when needed to accommodate business and personal needs.
Tech Savvy. Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point, Teams); knowledge of Salesforce is a plus.
Detail Oriented: Consistently maintains high standards of accuracy and thoroughness in all work.
Years of Experience: 3+ years of successful administrative experience
Minimum Education Required: Bachelor's Degree required.
Work Environment: This role is primarily on-site Monday - Friday in McLean, VA
Additional Information
Attain Partners values your mental, emotional, and physical health and wellbeing. Our comprehensive benefits package starts on your first day of employment and includes benefits such as:
Competitive health, dental, and vision coverage, HSA and FSA accounts, life and disability insurance, fertility and family planning benefits, and employee assistance and discount programs
11 paid federal holidays and flexible unlimited time off (UTO)
Generous 401(k) matching with immediate vesting
Flexible career paths - our career tracks provide advancement, mobility, and flexibility as you continue to grow with us
A healthy environment where we value unique experiences, and care about everything that makes you, you. Our IDEA-Inclusion, Diversity, Equity, and Allyship-Program maximizes a sense of belonging by creating an environment where diverse experiences are embraced, and authenticity is welcomed.
Attain Partners is committed to fair and equitable compensation practices. Individual base salary for this position is unique to each candidate and will be commensurate with experience, education, and skills, ranging from $75,000 - $85,000. In addition to base salary, this role is eligible for an annual discretionary bonus.
Interested in this position but the compensation isn't quite right? Let us know your expectations, and we'll see if we can make it happen based on your qualifications.
Attain Partners is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.
Applicants have rights under Federal Employment Laws. For more Information visit EEO, EEO Poster Supplement, Family and Medical Leave Act (FMLA), and Employee Polygraph Protection Act (EPPA).
If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.
Executive Assistant to Chief Executive Officer
Executive Assistant/Human Resources Job In Richmond, VA
Part-Time Executive Assistant to the CEO (20 hours per week)
We are seeking a highly organized and proactive Executive Assistant to support our RVA client's CEO and executive team. This part-time position (20 hours per week, 3 days per week) offers the opportunity to work closely with top leadership while providing crucial administrative support.
Must be accessible for on-site work at the office(s) in Richmond, VA or Atlanta, GA
Must have 2+ years of Executive Assistant experience or Senior/C-level Admin Support
Key Responsibilities:
Calendar management for the CEO, ensuring efficient scheduling and time management.
Travel coordination, including booking flights, accommodations, and itineraries.
Project coordination and management to ensure tasks are completed on time and within scope.
Communication management, handling correspondence and responding to inquiries.
Board of Directors support, including meeting preparation and follow-up.
Providing high-level administrative support to the CEO and executive team.
Qualifications:
2-5 years of experience in an executive assistant or similar role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Previous experience supporting C-Suite executives is preferred.
Strong organizational skills and the ability to multitask.
Excellent written and verbal communication skills.
Ability to maintain confidentiality and exercise discretion.
This is an exciting opportunity to work in a dynamic and fast-paced environment while supporting key leadership. If you are detail-oriented, efficient, and thrive in a professional setting, we want to hear from you!
Executive Assistant
Executive Assistant/Human Resources Job In Tysons Corner, VA
Chesapeake Search Partners is seeking a proactive and resourceful Executive Assistant to join our client's professional services firm. The ideal candidate will be highly organized and capable of handling a variety of tasks, from day-to-day office management to supporting key personnel. This is a hybrid opportunity based in Tyson's Corner, Virginia.
Responsibilities:
Provide direct comprehensive administrative support to the President.
Oversee day-to-day office operations.
Coordinate and schedule meetings.
Manage expense reports and bill reconciliations.
Assist with hiring and onboarding.
Support sales and marketing teams.
Qualifications:
Proven experience in administrative support and/or office management.
Excellent time management and multitasking skills.
Highly organized.
Ability to maintain confidentiality.
Human Resources Director
Executive Assistant/Human Resources Job In Richmond, VA
Our client, a prominent player in the construction industry near Richmond, VA, is seeking a strategic and experienced Director of Human Resources to lead their HR initiatives. In this key role, you will drive organizational growth, foster a high-performing culture, and ensure their people strategies align with their business objectives.
Position reports to the VP of Human Resources, and has 6 direct reports. Some local travel required.
Key Responsibilities
Strategic Leadership
Talent Acquisition and Retention
Employee Development
Culture and Employee Engagement
HR Operations
The ideal candidate will come from the construction or heavy manufacturing industry, have experience as a leader of people and culture.
Qualifications
Education and Experience
Bachelor's degree in human resources, Business Administration, or a related field.
10+ years of progressive HR experience, with at least 5 years in a leadership role.
Experience in the construction, heavy civil, or related industry preferred.
Skills and Competencies
Comprehensive knowledge of employment laws and regulations in Virginia.
Proven experience leading HR strategies.
Strategic thinker with a hands-on approach to implementation and problem-solving.
Proficiency in HR software and tools, such as HRIS and ATS platforms.
If interested, please submit the following information to be considered for this role:
Updated resume
Provide reason you are interested in leaving your current position, or if in transition, why.
Provide a short blurb on your experience as it relates to the areas listed above.
Confirm you can work 100% onsite in the Richmond, VA area.
Confirm you can travel as needed (by car).
Provide your salary requirements.
Executive Assistant
Executive Assistant/Human Resources Job In Arlington, VA
The position reports to the Chief of Staff (COS) and provides administrative support to the CEO and Chief of Staff (COS), managing their schedules and correspondence and ensuring tasks are completed efficiently. They work closely with the CEO and COS to keep them informed of upcoming commitments, anticipate their needs, and coordinate project tracking for the Governance & Strategy Center.
Position Responsibilities
Support to CEO and COS
Completes a broad variety of administrative tasks including managing appointments; completing expense reports; composing and preparing correspondences that are sometimes confidential; arranging travel plans, itineraries, and agendas; drafting documents for meetings; providing support for meetings; and compiling various lists and reports.
Works closely and effectively with the CEO and COS to keep them well informed of upcoming commitments and responsibilities, following up appropriately and ensuring related tasks are tracked, this includes anticipating the need for speeches, remarks and presentations, etc. and proactively assisting with drafting materials as needed.
Manages CEO and COS's schedule on a day-to day basis including proactive monitoring for and resolving conflicts and capturing key takeaways and action items from meetings, ensuring that follow-up actions are tracked and completed.
Supports the CEO and or SNA President at conferences and meetings, as assigned, by monitoring and coordinating the on-site schedule for the CEO and/or President and ensuring meetings, presentations, promotional activities, and other onsite engagements are kept on track.
Coordinates VIP seating at the Annual National Conference.
Prepare the CEO for all meetings and on-site interactions by providing relevant materials, briefing notes, and background information on meeting participants and topics.
Coordinates project tracking for the CEO and Governance & Strategy Center.
Governance Support
Assists the CEO in scheduling and preparing communications for SNA leadership to attend multiple conferences and meetings throughout the year, including developing schedules, sending calendar invitations and tracking housing for the Executive Committee and Board members.
Drafts and sends correspondence to the Board, provides logistical support for in-person Board activities (e.g., finding dinner locations, coordinating Board gifts, etc.), and assists with coordinating materials for Board meetings.
Develops and maintains monthly SNA Leadership calendar and ensures all Centers' events are included on the calendar.
Monitors SNA commitments for the Board President and Vice President, coordinating with various Centers and serving as a conduit for scheduling to minimize overlap and ensure commitments are honored and volunteer leaders are not overutilized.
Maintains leadership listings in the database for each leadership cycle including Board of Directors, Standing Committees, Strategic Committees, Advisory Councils and others and annually assists the Senior Specialist with producing the
Directory of Leaders
. Position Requirements
Education
Bachelor's degree or high school diploma with equivalent combination of experience and training.
Qualifications
Three or more years of experience with relevant duties, in a non-profit or association preferred.
Experience tracking goals, work assignments, task lists, action item follow up, etc. and proactively conducting outreach to ensure appropriate follow-up.
Experience taking minutes for conference calls and meetings and providing administrative support for leadership roles.
Excellent workload organization skills, including identifying and handling priorities quickly, balancing short and long-term assignments, adapting to changes in priorities, and keeping pace with daily operational demands.
Experience leveraging technology tools to increase efficiency in administrative processes.
Ability to handle sensitive and confidential information discreetly and with good judgment Demonstrated problem-solving skills with an ability to research and identify solutions.
Demonstrated ability to successfully work independently and as part of a team with the ability to draw connections between day-to-day job responsibilities and the goals of the organization.
Excellent writing and editing skills for drafting, editing, and proofing correspondence, writing emails, presentations, reports, summaries, and other communications for a wide variety of internal and external audiences.
Detail-oriented, organizational skills with the ability to manage multiple tasks with different timelines in a fast-paced environment with fluctuating workloads and changing priorities.
Excellent verbal and interpersonal communication skills with the ability to and patience to work with and provide customer service to a wide variety of internal and external stakeholders.
Demonstrated experience using a database to access customer or member information, using the internet to conduct research, and proficiency in Microsoft tools such as Teams, SharePoint, Word, Excel, PowerPoint and Outlook, as well as virtual meeting platforms such as Zoom.
Experience working in a non-profit or association preferred
Position Relationships
Works with SNA staff, leadership and members.
Communicates with vendors, consultants, contractors, legal representatives, hotel staff representatives, Board of Directors, volunteers, and other CEO contacts and their representatives.
Supervision
Receives general supervision and direction from position's supervisor. Exercises some independent judgment and discretion
Executive Assistant to Chief Executive Officer
Executive Assistant/Human Resources Job In Forest, VA
Job Description: Executive Assistant to the CEO
American Association of Christian Counselors (AACC)
The American Association of Christian Counselors (AACC) is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide top-level administrative support to the CEO. This individual will act as a trusted partner, managing the CEO's daily operations, communications, and strategic initiatives. The ideal candidate will thrive in a fast-paced, in-office environment, possess exceptional writing and communication skills, and align with the mission and values of the AACC. An MBA graduate is preferred, as the role includes strategic and business-focused responsibilities such as creating proposals and managing professional contacts.
Key Responsibilities:
Administrative Support
Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
Prepare and organize materials for meetings, presentations, and events.
Handle confidential and time-sensitive information with the utmost discretion.
Draft, proofread, and edit correspondence, reports, and documents with precision and professionalism.
Communication Management
Serve as the primary point of contact between the CEO and internal/external stakeholders.
Screen and prioritize emails, calls, and other communications to ensure timely responses.
Coordinate and facilitate communication with AACC members, partners, and organizational leaders.
Proposal and Content Creation
Assist the CEO in developing and drafting proposals, presentations, and other business documents.
Collaborate with various teams to create basic contracts, agreements, and professional correspondence.
Research and compile information to support proposal development and organizational initiatives.
Operational Coordination
Assist in planning and executing key organizational events, including webinars, live conferences, and other AACC initiatives.
Collaborate with various departments to ensure alignment with the CEO's directives and organizational goals.
Track deadlines, action items, and follow-ups to ensure effective execution of projects and commitments.
Strategic Support
Conduct research and prepare briefings to support the CEO's decision-making process.
Assist in the development and execution of strategic initiatives.
Leverage business insights to streamline operations and optimize organizational efficiency.
Create drafts of basic agreements and LOI's, as well as create and manage a contract management system.
Relationship Management
Build and maintain positive relationships with key stakeholders, including board members, donors, partners, and AACC staff.
Coordinate hospitality for visitors, meetings, and events.
General Support
AACC is the parent ministry of many different ministries and entities. This candidate may be tasked to help the CEO with his envovlement in those ministries as well.
Qualifications:
Bachelor's degree required; MBA or other Masters degree preferred.
Minimum of 3-5 years of experience in executive-level administrative support.
Exceptional writing, editing, and verbal communication skills with a keen attention to detail.
Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
Experience drafting proposals, contracts, and other business-focused documents.
Proficiency in Microsoft Office Suite and project management tools.
High level of discretion and professionalism in handling sensitive information.
Alignment with AACC's mission and Christian values.
Work Environment:
This position is in-office and requires the candidate to be physically present during standard business hours.
Availability for occasional evening or weekend events as needed.
Why Join AACC?
By joining the AACC team, you'll play a pivotal role in supporting a mission-driven organization dedicated to equipping counselors, pastors, and caregivers with resources to promote mental health and spiritual well-being in their communities.
Executive Assistant
Executive Assistant/Human Resources Job In Richmond, VA
ProspectBlue seeks an experienced Executive Assistant for our top-notch client!!
The ideal candidate for this position will excel if they can keep their calm in a high-pressure environment coordinating the logistics of the CEO of the company. The candidate should have some relevant experience to the role that highlights their capability to conduct all administrative work, making sure the CEO's operations run smoothly. Thus, the candidate should be detail-oriented and a creative problem solver.
Responsibilities
Assist with organizational, financial, and personal administration daily.
Provide personal support, including scheduling appointments, managing household or family-related logistics, and handling other individual tasks as needed.
Manage calendars and organize meetings, including coordinating global and domestic travel itineraries.
Prioritize and manage multiple projects simultaneously, ensuring timely follow-through on all issues.
Communicate and handle incoming and outgoing electronic communications.
Ensure key dates, events, and deadlines are highlighted and communicated beforehand.
Prepare materials for executive meetings, Board of Directors meetings, and senior management team meetings.
Organize documents requiring signatures and coordinate with executive staff members on relevant projects.
Assist with special projects and ad hoc tasks as required.
Work with IT support to troubleshoot phone and computer issues.
Qualifications
Bachelor's degree required.
Minimum of 5 years experience in administrative and personal assistant roles at the executive level.
Exceptional attention to detail, accuracy, and quality in all tasks.
Excellent written and verbal communication skills.
Comfortable working with a diverse range of people and stakeholders.
Proven ability to manage multiple projects and responsibilities simultaneously.
Flexible and capable of exercising sound judgment under pressure.
Human Resources Business Partner
Executive Assistant/Human Resources Job In Fairfax, VA
The Human Resources (HR) Business Partner is responsible for providing exceptional service through strategic partnerships with senior leaders on business decisions related to Inova Health System's HR strategy. Partners with business leaders while providing team member relations, compensation, recruiting and organizational development support. Provides feedback to leaders to improve individual and team performance. Develops strategies to address performance related issues and ensures compliance with organizational policies and relevant laws. Reviews and recommends compensation strategies within the organization's pay philosophy, practices and guidelines for new hires, promotions, transfers and equity and merit adjustments.
HRBP Job Responsibilities
Engages with the workforce and leadership to develop talent strategies, succession planning, analyze performance management trends and identify, develop and conduct applicable training opportunities
Ensures compliance with organizational policies and relevant laws and stays current of all regulatory and legislative issues that directly impact Inova
Supports new business development efforts by engaging with clients in organization design, team chartering, training, retention plans and developing integration and transition strategies
Successfully prioritizes and resolves Human Resources related issues to ensure consistent internal and external customer satisfaction
Develops and delivers leadership training to curriculum on performance improvement, standards of behavior, coaching and counseling difficult team member relations issues and change management
Provides consultation to management on team member relations, EEO and other job related issues. Initiates interventions and provides advice/counseling to resolve issues
Serves as a trusted advisor and counsel for all HR programs and activities including team member relations, compensation, performance management, policies, procedures, talent acquisition, organizational communications, reporting (including trends and analysis) and any special projects as assigned
HRBP Minimum Requirements
3 years of experience in Human Resources
Bachelor's Degree in related field (or relevant experience in lieu of degree equivalent to 4 years)
HRBP Preferred Qualifications
Experience working in a heavily matrixed environment
Experience supporting client groups of 500 employees or more, preferably in corporate functions (finance, IT, etc)
Healthcare experience nice to have
*This is a hybrid role with weekly onsite requirements.
HR Administrator - $50K-$60K - Tysons, VA
Executive Assistant/Human Resources Job In Tysons Corner, VA
Our client, an expanding automotive company, is seeking a direct-hire HR Administrator to join their growing team!
About the Job:
Handle payroll reporting for auditing and other purposes and process benefit payments.
Support the HR team through on/off-boarding, maintaining employee files, and verify employment.
Maintain internal systems, databases, accounts, and other related business needs.
Support recruiting functions including posting jobs and facilitating onboarding.
Collaborate and contribute to the department's goals through additional tasks as requested.
About You:
2+ years of human resources experience are required.
Microsoft Office and HRIS proficiency.
Proactive communication skills with the ability to multi-task.
Demonstrated ability to develop strong relationships with colleagues and clients.
About the Position:
$50K-$60K (DOE).
100% onsite in Virginia, with frequent travel to work sites in Maryland.
Not metro accessible; a vehicle is required for frequent travel to conduct orientations.
Supportive opportunity for growth!
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: *****************************************
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting *************
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
Executive Assistant to the President and CEO
Executive Assistant/Human Resources Job In Richmond, VA
Organizational Information: The mission of the Medical College of Virginia Foundation (“MCV Foundation”) is to support and foster VCU Health and VCU Health Sciences through philanthropy, stewardship, innovation, communications, and collaboration. Since 1949, MCV Foundation has supported the MCV Campus, a nationally recognized urban academic health center in downtown Richmond.
The MCV Foundation's campus partners include: VCU College of Health Professions, VCU School of Dentistry, VCU School of Medicine, VCU School of Nursing, VCU School of Pharmacy, VCU School of Population Health, VCU Massey Comprehensive Cancer Center and VCU Medical Center. The MCV Foundation currently manages more than $1 billion in assets to ensure that the VCU Health Sciences Campus remains at the forefront of excellence and innovation in patient care, education, and research.
Position Summary:
The primary point of contact for internal and external constituencies on all matters pertaining to the President. This position acts as a liaison to the board of trustees, and foundation staff, and is responsible for organizing and coordinating executive outreach and external relations efforts, including overseeing special projects.
Duties/Responsibilities:
Completes a broad variety of administrative tasks for the President including:
managing an extremely active calendar of appointments;
soliciting, or processing and preparing background materials for review in advance of meetings;
completing expense reports;
composing and preparing correspondence that is sometimes confidential;
arranging complex and detailed travel plans, itineraries, and compiling documents for travel-related meetings;
drafts agendas for the President's meetings with various constituents, colleagues, etc.
Communicates directly, and on behalf of the President, with Board members, donors, Foundation staff, and others, on a variety of matters; communicates with the President on behalf of the staff.
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
Tracks and follows up on all projects/requests for the President; ensures tasks are completed in a timely fashion.
Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the President.
Prioritizes conflicting needs; handles matters expeditiously, and follows-through on projects to successful completion, often with deadline pressures.
Manages, coordinates, and schedules President's outreach activities, committee meetings, and arrangements with attention to accuracy, detail, and allocation of time to promote productivity and recognizes the need to reprioritize as appropriate.
Manages Board Chair's calendar, activities, and committee meetings.
Manages information flow. Coordinates appropriate materials for meetings, appointments, and presentations.
Compiles, creates, and maintains various reports, databases and charts using project management and other software applications that may require an advanced level of expertise.
Maintains a high level of integrity and discretion in handling confidential information and professionalism in dealing with people inside and outside the Foundation.
Prepares Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of the President and objectives for the organization.
Organizes, plans, coordinates, oversees, and executes all Board of Trustees and former Trustees functions, communications, and events - Quarterly Board of Trustee meetings and Committee meetings to include:
*agenda development,
*communication of content such as meeting materials,
*follow-up communications/action item tracking,
*coordination of presenters, timelines and preparation of meeting minutes,
*Board social and educational events, annual Trustee paperwork and term letters.
*Serves as main point of contact for Trustees,
*Drafts meeting minutes for 3 committees, 2 task forces, 3 standing subcommittees, and any ad hoc subcommittees,
*Coordinates preparation of quarterly Board of Trustees report from the President and sends to trustees.
Maintains an updated database including details for all Trustees (currently 37) and former Trustees, 7 Standing Committees, and 2 Task Forces. Manages and trains new Trustees on the web platform OnBoard.
Provides additional support to foundation leadership team as needed.
Assists in the implementation of the strategic plan. Creates timelines, updates materials, monitors progress, and assigns tasks for Foundation leadership and Committees.
Pulls information from the Customer Relationship Management (CRM) database, Blackbaud, and creates database reports as needed.
Required Skills/Abilities:
Must possess exceptional written, verbal, and interpersonal communication skills.
Adept at working effectively across cultural boundaries.
Proficient with Microsoft Office applications (Including heavy calendar management in Outlook) and domestic travel arrangements.
Attention to detail and strong organizational skills required
Works independently on projects and able to juggle priorities
Performs under pressure and handles a wide variety of activities
Ability to exercise good judgment in a variety of situations
Must be able to maintain confidentiality
Education and Experience:
At least 5 + years of experience assisting at an executive level.
Proficiency using Microsoft Office applications: Outlook, Word, Excel, PowerPoint.
Prefer experience with project management software.
This full-time, exempt position is located in our offices in Richmond, Virginia. The Foundation offers a very competitive total compensation and benefits package.
MCV Foundation is an equal opportunity employer. Qualified applicants will be considered without regard to race, traits historically associated with race, color, physical or mental disability, medical condition, age (40 or older), marital status, religion/creed, national origin or citizenship, political activity or affiliation, veteran status, military status, genetic information, sexual orientation, sex or gender (which gender identity or expression, pregnancy, childbirth or related medical conditions), taking or requesting statutorily protected leave, or any other basis prohibited by law.
Please send your resume and/or cover letter to Sara Curry, our Director of Human Resources, at ************************ for consideration.
Human Resources Benefits
Executive Assistant/Human Resources Job In Richmond, VA
We are seeking an experienced HR Consultant with expertise in benefits administration to join our team on a short-term basis. This role will focus on managing day-to-day benefit administration tasks, ensuring data accuracy, and resolving errors in collaboration with ADP platforms. The ideal candidate will have hands-on experience with ADP EV6 (Enterprise Version 6) and ADP HWSE (Health & Welfare Service Engine), along with a deep understanding of health and welfare benefits administration.
Key Responsibilities:
Data Management:
Perform data entry in ADP EV6 and ADP HWSE platforms, ensuring accurate input and system updates.
Monitor and manage the accuracy of the enrollment process and data transmission to benefit providers for all employee statuses (new hires, terminations, etc.).
Benefits Administration:
Handle life events, new hire enrollments, and leave of absence benefit processing.
Assist with errors from data transmission between EV6 and HWSE, working closely with the ADP support team to resolve issues.
Work with carriers to complete urgent enrollments.
Compliance & Reporting:
Provide required information for government filings, including 5500 filings, ACA reporting, COBRA, PBGC, and audits.
Conduct benefits data audits to verify enrollment, eligibility, and premium contributions for accuracy.
Retiree and Life Insurance Management:
Maintain benefit and retirement files for active employees and retirees.
Create and distribute letters/forms to retirees aging-up and transitioning to new medical plans.
Process life insurance claims, communicate with beneficiaries and carriers, and initiate beneficiary payments.
Requirements:
Technical Expertise:
Proficiency with ADP EV6 (Enterprise Version 6) and ADP HWSE (Health & Welfare Service Engine) is mandatory.
Benefits Knowledge:
In-depth understanding of health and welfare benefits for both active employees and retirees.
Familiarity with benefits compliance, government filings, and audits.
Attention to Detail:
Strong ability to manage data accuracy and identify/resolve discrepancies.
Communication Skills:
Excellent verbal and written communication skills to interact with carriers, beneficiaries, and team members.