Executive Assistant/Human Resources remote jobs - 436 jobs

A leading AI research company in San Francisco seeks an Administrative Business Partner to support executives through calendar management, travel coordination, and meeting organization. The role requires 4-6 years of administrative experience, exceptional organizational skills, and proficiency in Google Suite. Employees enjoy a hybrid work model of 3 days in office per week. Relocation assistance is provided, but remote applicants are not considered. #J-18808-Ljbffr

max RTE is on a mission to help hospitals and health systems maximize their revenue so they can focus on what matters most-caring for patients. We've been growing 30% year-over-year with industry-leading margins, and now we're looking for a VP of Finance & HR to build these functions from the ground up and help us scale to the next level. You'll be the CEO's right hand-translating vision into execution, building a world-class team, and ensuring our team and external stakeholders have an exceptional experience. You'll lead the strategy and execution across core processes such as invoicing, pricing, investor reporting and employee onboarding. This role is perfect for an ambitious operator who thrives in fast-growth environments and wants to make a tangible impact on healthcare. What You'll Do Reporting & Budgeting: Own budget, financial audit, and lender and Board reporting. Lead cross-functional alignment and approval processes. Finance Operations: Simplify and optimize financial processes, including reporting, invoicing, and collections, to ensure clarity and speed. HR Operations: Oversee compensation strategy, culture building and retention across functions. Lead recruitment efforts, enabling leadership to source high-quality candidates. Own payroll, onboarding and offboarding processes and 2x annual offsite planning. Pricing Optimization: Drive revenue growth by revamping our pricing strategy. Team & Function Building: Build a team of A-players, hiring and expanding the team as the company and its needs grow. Who You Are A proven builder: You have 5+ years of experience leading operations or finance in a high-growth SaaS or tech-enabled services company. You know what “good” looks like and how to get there. Detail-oriented: You take full responsibility & accountability for core processes (payroll, financial reporting), ensuring accuracy and timeliness of all deliverables. Execution-focused: You thrive in fast-paced, high-growth environments. You know how to prioritize, make tradeoffs, and deliver results without dropping the ball. Strategic + hands‑on: You can zoom out to set vision and strategy-and then roll up your sleeves to solve problems alongside your team. An exceptional communicator: You build trust quickly cross‑functionally. You can translate complex challenges into clear action plans and escalate issues timely. Mission-driven: You're passionate about making healthcare better for providers, patients, and their communities. Resourceful + entrepreneurial: You don't wait for answers-you create them. You have a bias for action and a knack for finding creative solutions. We're committed to investing in our people. As part of max RTE, you'll get: Competitive salary + bonus + equity Unlimited PTO 401k plan Health, dental, vision, and life insurance Career acceleration, mentorship, and training opportunities We're a fully remote, U.S.-based team. We stay connected through regular collaboration and 2x annual off‑site team events. #J-18808-Ljbffr

A premier research institution is seeking a Senior HR Strategy Partner to provide strategic HR consultation within the Human Resources Division. This role involves diagnosing complex personnel challenges and leading HR initiatives to enhance organizational effectiveness. Applicants should have a Bachelor's degree in Human Resources, a minimum of eight years of HR experience, and a proven ability to engage with senior leaders. The position offers a hybrid work schedule and a competitive salary range of $136,000 to $166,000, depending on experience and qualifications. #J-18808-Ljbffr

Planisware is a global provider of software solutions for project portfolio management. Planisware solutions are specifically designed to support product development, engineering and IT business processes. For more than 25 years, Planisware has been helping its customers to achieve strategic and innovative excellence, make valid business decisions and increase portfolio value. Today, over 1,000 companies worldwide rely on Planisware products to manage their projects, resources and portfolios. A global organization, Planisware offices are located in the United States, Canada, United Kingdom, Germany, France, and Japan. What you'll do Planisware is seeking a motivated and detail-oriented Junior HR Business Partner (Jr. HRBP) to join our dynamic team. In this role, you will work closely with our Operations teams to address strategic HR challenges and opportunities. Your responsibilities will include addressing employee needs and concerns, collaborating with team leaders to identify talent needs, develop workforce plans, and resolve employee relations issues. You will support and drive HR initiatives, including implementing commission plans, managing recruitment and onboarding efforts, fostering a culture of engagement and inclusion, and ensuring compliance with policies and procedures. As a trusted partner, you will help improve work relationships, build morale, and increase productivity and retention to inform business decisions. This role will initially serve as a generalist, providing broad support across HR functions while learning and understanding the organizations' process, culture, and business needs. As the individual becomes more familiar with the company's strategic goals, the role will transition into a business partner position to our Sales and Marketing teams, taking on more specialized responsibilities and working closely with Business Unit Heads to drive organizational success and align HR strategies with the business objectives. If you excel at building strong relationships and are passionate about integrating HR practices with business objectives, we encourage you to apply. Job Duties General: Serve as the first point of contact for employees, addressing needs and concerns. Collaborate with team leaders to identify talent needs, develop workforce plans, and resolve employee relation issues. Support change management initiatives and foster a culture of engagement and inclusion. Drive HR initiatives by working closely with management and employees to improve work relationships, build morale, and increase productivity and retention Support the planning, implementation, and monitoring of commission plans to ensure alignment with business goals and accurate payouts. Act as a change management agent to drive organizational and team effectiveness. Talent Acquisition & Onboarding: Coordinate with the HR, training and sales enablement team to ensure seamless onboarding experiences. Partner with business units to support workforce planning and recruitment strategies. Manage full-cycle recruitment efforts, including sourcing, interviewing, hiring, and onboarding. Employee Relations: Support performance improvement plans and address employee relations concerns. Ensure compliance with HR policies, address concerns about compensation, benefits, and workplace conditions, and maintain accurate personnel records. Support in monitoring and handling performance improvement plans Training & Compliance: Partner with HR and Training teams to ensure employee participation in learning and development programs. Ensure compliance with Return-to-Office (RTO) policies and other organizational requirements. Support the performance management system to drive continuous improvement. Ensure compliance with hybrid RTO policy HR Administration & Data Management: Maintain accurate employee records in systems such as ADP and HR databases. Ensure compliance with documentation requirements (e.g., I-9 forms). Generate HR reports and provide data insights to support business decisions. Planisware currently has a hybrid policy of working in the office four days per week, with remote work allowed on Friday. This is subject to change as the company sees fit. What is expected from you Qualifications Required: Bachelor's degree (BA or BS) and 2-4 years of experience in HR or related fields. Excellent written and verbal communication skills. Strong organizational skills with the ability to multitask effectively. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint). Preferred: Prior experience in a HR Coordinator, Administrator, or Generalist role. Experience with talent acquisition and recruitment efforts. Experience in designing and implementing commission and bonus plans. Medical, dental, and vision insurance 3 weeks of paid vacation 9 paid holidays Up to 4 months maternity leave Paternity leave Life, short and long-term disability insurance 401(k) plan with company variable contribution Profit sharing FSA and HSA plan, including employer contribution Cell phone, internet and wellness allowance Company annual kick-off trip Quarterly events/monthly happy hours Community outreach Annual stipend for education, training, or courses Please, tick here to confirm you accept our data protection policy . We will only use your data for the application. * #J-18808-Ljbffr

A leading technology services firm is seeking an Enterprise Architect / Solution Executive to join its Client Growth team in Chicago. This role focuses on large deals within the Public Sector, requiring deep skills in digital transformation leveraging Cloud, Data, and AI. The ideal candidate should have over 12 years of experience, a relevant Bachelor's degree, and a proven record in designing complex solutions. Competitive salary offered with a flexible work arrangement. #J-18808-Ljbffr

Symetra has an exciting opportunity to join our team as a Sr. Administrative Assistant! About the Role As a Sr. Administrative Assistant you will support VPs and/or SVPs and function as a support to the Executive, their direct reports/team and department. You will provide a range of moderately difficult to complex administrative tasks. Responsibilities include the organization, prioritization, and coordination of a multitude of tasks. You'll handle confidential information. Duties include providing exceptional service as needed, editing and proofreading various department documents, creating and maintaining filing systems, calendar management, reconciling invoices and expense reports, light project coordination. What you will do Provide admin support to SVP, RVPs and RSDs Draft presentations as required Assist with leadership communications Take notes and draft summaries for key meetings Schedule on-boarding and training sessions Maintain sponsorship tracker and handle invoices Review expenses vs budget and provide reporting Assist with budget development and periodic reporting Address budget changes and requests from leadership Support AVP Sales Effectiveness with OPEX reviews Work with conveyed reps on transition issues Resource for Dearborn related questions Support migration requirements (DAWG; Proj Plan) Assist with training of WBI reps Why work at Symetra "Do what you love and find people who will support you while you do it!" - Ting Ting J., Executive Assistant "If you want to invest in yourself and build a career, this is a great place to work. If you don't want to put in the effort to learn the industry and become a student of the business (it takes real effort!), there are easier places to work."- Cris H., VP Internal Sales What we offer you We don't take a "one-size-fits-all" approach when it comes to our employees. Our programs are designed to make your life better both at work and at home. Flexible full-time or hybrid telecommuting arrangements Plan for your future with our 401(k) plan and take advantage of immediate vesting and company matching up to 6% Paid time away including vacation and sick time, flex days and ten paid holidays Give back to your community and double your impact through our company matching Want more details? Check out our Symetra Benefits Overview Compensation Hourly Range:$27.10 - $45.16 plus eligibility for annual bonus programs Who you are College degree or equivalent work experience. 5-7 years of cumulative, relevant experience. Requires extensive knowledge of duties. Must have excellent verbal and written communications skills, typically developed through a combination of job-related training and experience. Uses initiative and independent judgment within established procedural guidelines. High school diploma required. We empower inclusion At Symetra, we aspire to be the most inclusive insurance company in the country. We're building a place where every employee feels valued, respected, and has opportunities to contribute. Inclusion is about recognizing our assumptions, considering multiple perspective, and removing barriers. We accept and celebrate diverse experiences, identities, and perspectives, because lifting each other up fuels thought and builds a stronger, more innovative company. We invite you to learn more about our efforts here. Creating a world where more people have access to financial freedom Symetra is a national financial services company dedicated to helping people achieve their financial goals and feel confident about the future. In our daily work, we're guided by the principles of Value, Transparency and Sustainability. This means we provide products and services people need at a competitive price, we communicate clearly and openly so people understand what they're buying, and we design products--and operate our company--to stand the test of time. We're committed to showing up for our communities, lifting up our employees, and standing up for diversity, equity and inclusion (DEI). Join our team and help us create a world where more people have access to financial freedom. For more information about our careers visit: careers Work Authorization Employer work visa sponsorship and support are not provided for this role. Applicants must be currently authorized to work in the United States at hire and must maintain authorization to work in the United States throughout their employment with our company. Please review Symetra's Remote Network Minimum Requirements: As a remote-first organization committed to providing a positive experience for both employees and customers, Symetra has the following standards for employees' internet connection: Minimum Internet Speed:100 Mbps download and 20 Mbps upload, in alignment with the FCC's definition of "broadband." Internet Type: Fiber, Cable (e.g., Comcast, Spectrum), or DSL. Not Permissible: Satellite (e.g., Starlink), cellular broadband (hotspot or otherwise), any other wireless technology, or wired dial-up. When applying to jobs at Symetra you'll be asked to test your internet speed and confirm that your internet connection meets or exceeds Symetra's standard as outlined above. Identity Verification Symetra is committed to fair and secure hiring practices. For all roles, candidates will be required (after the initial phone screen) to be on video for all interviews. Symetra will take affirmative steps at key points in the process to verify that a candidate is not seeking employment fraudulently, e.g. through use of a false identity. Failure to comply with verification procedures may result in: Disqualification from the recruitment process Withdrawal of a job offer Termination of employment and other criminal and/or civil remedies, if fraud is discovered #LI-BV1 #LI-Remote

A leading technology services firm is seeking a Strategic People Partner in San Francisco to provide comprehensive guidance for cross-functional teams. This role requires over 12 years of HR experience and influences senior leaders to drive people strategies. The candidate should excel in a fast-paced environment, possess strong problem-solving skills, and demonstrate the capacity for data-driven decision-making. Competitive pay ranging from $248,000 to $330,000 annually, along with extensive health benefits and employee programs. #J-18808-Ljbffr

An organization committed to equity in child outcomes seeks a Chief Financial and Administration Officer. This crucial role involves strategic financial leadership and oversight of operations for a national organization with a budget exceeding $30 million. The ideal candidate will have a strong background in nonprofit management, federal compliance, and a proven ability to manage complex budgetary structures. This position offers competitive compensation, ranging from $190,000 to $205,000, and is fully remote, allowing for flexibility across the United States. #J-18808-Ljbffr

*If you are a recruiter or staffing firm, please don't reply to this job posting. Thank you.* About the Company E2 is a clean energy tech company providing rapid-installation power solutions for businesses and communities. Our solutions rely on industry-leading, American-made components currently performing in markets throughout the world. EnergyTwo DevCo LLC designs, develops and manages clean energy generation, storage and electric vehicle (EV) charging systems for businesses and streamlines construction by containing all components and digital smarts in one unit, the E2 PowerPad. About the Role We're looking for a highly capable Executive Assistant who operates at the strategic level - someone who can be “in the room,” anticipate needs, organize priorities, and create clarity in a fast-moving environment. This is a right-hand partnership to the CEO of a solar tech/virtual powerplant company with event coordination and cross-functional involvement. Ideal for someone who enjoys being at the center of relationships, operations, and execution. Responsibilities Serve as trusted partner and point-of-coordination for the CEO across business, travel, and operational needs. Manage and protect the CEO's schedule, priorities, and focus. Prepare briefs, presentations, investor materials, and follow-up communications. Coordinate travel, speaking events, and stakeholder engagements. Support internal leadership team alignment and cross-department organization. Maintain discretion, situational awareness, and executive poise in high-stakes settings. Qualifications 10+ years in executive support, operations, or chief-of-staff-type roles. Experience in clean tech, finance, venture, or high-growth environments. Comfortable traveling and working in dynamic, evolving contexts. Highly organized, emotionally intelligent, and confident working with executives and investors. Remote work will be considered but the CEO will be based out of Kings Beach, Lake Tahoe and need to travel there frequently (hybrid remote role).

A global consulting firm seeks a Senior Director for its Mergers & Acquisitions team in San Francisco. This role involves generating M&A revenue, managing a team of 25 consultants, and developing client relationships to drive business growth. Applicants should have 10+ years in M&A, strong analytical and communication skills, and an undergraduate degree. The position offers a competitive salary range and comprehensive benefits package, with the option for remote work. #J-18808-Ljbffr

A global healthcare company located in Foster City, California, is looking for a Director, HR Business Partner. This role involves partnering with the U.S. Commercial organization, providing strategic HR support, and participating in leadership teams while promoting an inclusive culture. Candidates should have extensive experience in HR, strong communication skills, and the ability to manage complex organizational dynamics. The position offers a hybrid work model, a competitive salary range, and comprehensive benefits. #J-18808-Ljbffr

A leading technology company seeks an Associate Partner in Digital HR Transformation to drive large-scale HR transformation programs. Responsibilities include increasing sales, managing AI-driven HR transformations, and maintaining executive client relationships. The ideal candidate has over 10 years in HR consulting, a strong presence with C-level stakeholders, and expertise in platforms like Workday and Oracle HCM. This position can be performed remotely from anywhere in the US, fostering a diverse working environment. #J-18808-Ljbffr

A dynamic educational organization is seeking a Director of HR Business Partnering to lead a team of HR Business Partners. This strategic role involves acting as an advisor to senior leaders, enhancing organizational effectiveness, and managing HR processes. Ideal candidates should have extensive experience in HR strategy and team leadership, with strong coaching and analytical skills. This position is remote, offering a competitive salary range of $163,000 to $179,000. #J-18808-Ljbffr

Are you ready to take the next step in your Human Resource (HR) career? The Office of Administration, Department of Corrections Human Resource Office is seeking a dedicated Human Resource Analyst 1 to join our team in Region 1. If you have exceptional analytical and organizational skills and are eager to develop expertise in labor relations, this is the opportunity for you! DESCRIPTION OF WORK As a Human Resource Analyst 1, you will partner with Employee Relations Managers to support labor relations across the Cambridge Springs, Albion, and Mercer State Correctional Institutions (SCI). You will investigate performance and disciplinary issues, facilitate formal conferences, and issue official correspondence. Your role also includes reviewing Workers' Compensation claims for accuracy and system entry, as well as assisting with recruitment and staffing initiatives. Your contributions will be key to operating our institutions effectively and fostering a positive workplace for everyone. Interested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional Information: Full-time employment, 37.5 hours per week Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch. This position is based at SCI Mercer. However, you will be required to travel throughout the region as necessary. Telework: You may have the opportunity to work from home (telework) part-time upon successful completion of a 6-month probationary period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Mercer. The ability to telework is subject to change at any time. Additional details may be provided during the interview. Salary: In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: Successful completion of the Human Resource Management Trainee program (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or One year as a Human Resource Assistant 2 or an Equal Opportunity Assistant (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or One year of paraprofessional analytical experience and a bachelor's degree; or An equivalent combination of experience and training. Other Requirements: You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency. You must be able to perform essential job functions. Legal Requirement: You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements. How to Apply: Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. Your application must be submitted by the posting closing date . Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans: Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to ************************************************ and click on Veterans. Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. EXAMINATION INFORMATION Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). Your score is based on the detailed information you provide on your application and in response to the supplemental questions. Your score is valid for this specific posting only. You must provide complete and accurate information or: your score may be lower than deserved. you may be disqualified. You may only apply/test once for this posting. Your results will be provided via email.

About the Company: Redesign Health is a global venture and applied technology firm focused on building next-generation healthcare companies. We manage venture capital and venture buyout strategies, each powered by an AI operating system and team of leading technologists, entrepreneurs, and investors. Our venture capital strategy backs exceptional founders at the earliest stage-often before an idea is fully formed-and provides first institutional capital and an unmatched degree of strategic leverage and domain expertise through exit. Our venture buyout strategy partners with proven management teams through control investments and delivers outsized value by rewiring core products and workflows with AI. Since inception in 2018, Redesign and our portfolio companies have touched the lives of more than 15 million patients, raised over $1.5 billion from premier institutional, sovereign, and strategic investors, and built distinctive partnerships with marquee healthcare organizations and senior leaders around the world. Redesign is based in New York and has offices in Bengaluru, Los Angeles, and Riyadh. About the Role: We are seeking a proactive, highly organized, and adaptable Executive Assistant & Workplace Operations leader to provide executive support to members of our leadership team and own the workplace experience for our NYC office. This role is a blend of executive support, owning our office experience and culture, and occasional event support- ideal for someone who thrives in a fast-paced environment and enjoys juggling multiple priorities at once. This role is primarily based in-person working from the office Monday-Thursday with the option to work remotely on Fridays. This role will be part of the People & Operations team and report to the company's Chief of Staff & Director of People & Operations. What You'll Do:Executive Support: Manage the CEO and additional leaders' calendars with extreme attention to detail and thoughtfulness Manage executive travel logistics for domestic and international travel Oversee the approach for EA support across the entire leadership team managing virtual EAs and AI-powered administrative tools Office Management & Experience: Foster a warm, welcoming, and professional office culture that reflects our values and supports high performance Develop rituals, touchpoints, and experiences that make in-office days feel energizing, connected, and purposeful for our local team Greet visitors to the office, ensuring they have a welcoming and pleasant experience Oversee daily office operations including managing vendors, supplies, and equipment In Q1 2026, we will be moving to a new office within Manhattan. The first major priority for this role will be leading the office move Event & Project Support: Lead logistics for quarterly US onsites and annual leadership and global team offsites Support other US-based Founder, Investor, and team events as needed Lead AI or tooling initiatives that help scale administration support across the company by championing scheduling automations and other admin tools There will be the opportunity to jump into many additional projects across the org based on interest and capacity What You'll Need: 4+ years of experience in executive support, office management, or operations role You are exceptionally organized, detail-oriented, and able to anticipate needs before they arise You operate with a high degree of discretion, professionalism, and sound judgment in all interactions You communicate clearly and effectively, both written and verbal We are open to candidates who do not have EA experience, but have demonstrated excellence in other domains Who You Are: Action-Oriented: You readily take action on new opportunities with a sense of urgency, high energy, and enthusiasm. You display a can-do attitude and step up to handle tough issues with a keen eye for detail. Instills Trust: You gain the confidence and trust of others through honesty, integrity, and authenticity, following through on commitments and ensuring consistency between your words and actions. Manages Ambiguity: You deal comfortably with the uncertainty of change and set the course without clear direction. You are calm and productive, even when things are up in the air. Technology Innovator: Ability and drive to proactively leverage AI and other emerging technology tools to create extraordinary productivity and impact within their functional area. Demonstrates visionary thinking about the future evolution of their role and independently experiments, adopts, and refines technology-driven solutions.

Job Overview:The Senior Executive Administrative Assistant plays a pivotal role in supporting the Chief Marketing Officer (CMO) in a dynamic, fast-paced environment by enabling the organization's strategic initiatives, streamlining administrative functions, and enhancing operational efficiency. The ideal candidate demonstrates a strong business acumen, exercises sound judgment, and makes independent decisions to ensure the seamless execution of senior-level administrative tasks-all while upholding the highest standards of confidentiality and professionalism. A proactive mindset, critical thinking skills, and the ability to anticipate needs and propose effective solutions are highly valued in this role. This position is based in our Frisco, TX office and will have a hybrid schedule (3 days in the office, 2 days work from home on a weekly basis) Key Responsibilities: Planning & OrganizationManage the CMO's calendar, proactively scheduling and prioritizing meetings, conferences, and events while resolving conflicts. Oversee travel arrangements, including booking flights, hotels, and rental cars, and preparing detailed itineraries. Process and track T&E expense reports using Concur, ensuring accuracy, compliance, and timely reporting. Customer Service & CommunicationServe as a strong operational partner to the Chief of Staff for the CMO, ensuring seamless alignment on priorities, communication flow, and execution of strategic initiatives Function as a primary point of contact for employees, executives, customers, and vendors, delivering exceptional service. Anticipate the CMO's needs, proactively addressing issues and escalating critical matters when necessary. Build strong relationships and facilitate communication between the CMO and key stakeholders. Marketing Culture & Team EngagementSupport team culture initiatives, organizing in-person and virtual events, milestone celebrations, and engagement activities. Foster collaboration among Marketing administrative assistants and across KDP, sharing best practices and promoting teamwork. Meeting & Event CoordinationManage meeting logistics, including scheduling, AV setup, room bookings, and catering arrangements. Support team-wide and offsite meetings, such as planning sessions, workshops, and team-building activities. Ensure seamless guest experiences by coordinating meeting details and escorting attendees as needed. Business, Operations & Technology SupportDevelop industry and business knowledge to enhance strategic support and administrative efficiency. In partnership with the marketing transformation office, provide operational support to enhance efficiency, including process improvement initiatives and optimization across the team. Utilize technology tools for scheduling, planning, and meeting management, including:PowerPoint: Create professional presentations with embedded visuals and multimedia. Excel: Develop spreadsheets, pivot tables, and reports for data analysis. Workday: Navigate system features to support administrative tasks. Microsoft Teams: Optimize collaboration and communication in virtual environments. Total Rewards:Salary range $76,000 - $120,000Actual placement within the compensation range may vary depending on experience, skills, and other factors Benefits, subject to election and eligibility: Medical, Dental, Vision, Disability, Paid Time Off (including paid parental leave, vacation, and sick time), 401k with company match, Tuition Reimbursement, and Mileage Reimbursement Annual bonus based on performance and eligibility Requirements:Bachelor's degree preferred. 7+ years of experience providing executive support to C-level leaders in a dynamic, fast-paced environment. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) with expertise in the latest versions. Exceptional writing, editing, and grammatical skills with strong attention to detail. Superior organizational skills with the ability to manage multiple priorities efficiently. Outstanding interpersonal skills with the ability to build and maintain strong relationships with internal and external stakeholders. Proactive problem-solving mindset, with strong decision-making capabilities. Proven ability to handle confidential information with discretion, adapt to competing priorities, and uphold the highest level of customer service and professionalism. Company Overview:Keurig Dr Pepper (NASDAQ: KDP) is a leading beverage company in North America, with a portfolio of more than 125 owned, licensed and partner brands and powerful distribution capabilities to provide a beverage for every need, anytime, anywhere. We operate with a differentiated business model and world-class brand portfolio, powered by a talented and engaged team that is anchored in our values. We work with big, exciting beverage brands and the #1 single-serve coffee brewing system in North America at KDP, and we have fun doing it! Together, we have built a leading beverage company in North America offering hot and cold beverages together at scale. Whatever your area of expertise, at KDP you can be a part of a team that's proud of its brands, partnerships, innovation, and growth. Will you join us? We strive to be an employer of choice, providing a culture and opportunities that empower our team of ~29,000 employees to grow and develop. We offer robust benefits to support your health and wellness as well as your personal and financial well-being. We also provide employee programs designed to enhance your professional growth and development, while ensuring you feel valued, inspired and appreciated at work. Keurig Dr Pepper is an equal opportunity employer and recruits qualified applicants and advances in employment its employees without regard to race, color, religion, gender, sexual orientation, gender identity, gender expression, age, disability or association with a person with a disability, medical condition, genetic information, ethnic or national origin, marital status, veteran status, or any other status protected by law. A. I. Disclosure: KDP uses artificial intelligence to assist with initial resume screening and candidate matching. This technology helps us efficiently identify candidates whose qualifications align with our open roles. If you prefer not to have your application processed using artificial intelligence, you may opt out by emailing your resume and qualifications directly to kdpjobs@kdrp. com.

Apollo.io is the leading go-to-market solution for revenue teams, trusted by over 500,000 companies and millions of users globally, from rapidly growing startups to some of the world's largest enterprises. Founded in 2015, the company is one of the fastest growing companies in SaaS, raising approximately $250 million to date and valued at $1.6 billion. Apollo.io provides sales and marketing teams with easy access to verified contact data for over 210 million B2B contacts and 35 million companies worldwide, along with tools to engage and convert these contacts in one unified platform. By helping revenue professionals find the most accurate contact information and automating the outreach process, Apollo.io turns prospects into customers. Apollo raised a series D in 2023 and is backed by top-tier investors, including Sequoia Capital, Bain Capital Ventures, and more, and counts the former President and COO of Hubspot, JD Sherman, among its board members. Apollo is hiring a Senior Executive Assistant/Chief of Staff to support the General Counsel and scale the operating rhythm of the Legal function. This is not a traditional “calendar-only” EA role-this person will operate as a true force-multiplier: running executive operations, owning key Legal team enablement resources, and taking on high-trust special projects that require precision, discretion, and excellent judgment. While this role will partner across G&A and the executive team, its center of gravity is the Legal team: creating clarity and follow-through on priorities, keeping Legal's systems current and useful, and helping the team run smoothly week-to-week. Key responsibilities Executive support & executive operations Own complex calendar management for the General Counsel: prioritization, trade-offs, conflict resolution, and proactive time protection for focus and recovery time. Drive meeting excellence: ensure the right attendees, clear purpose, pre-reads where needed, decisions captured, and follow-ups tracked to completion. Act as an extension of the General Counsel-anticipating needs, surfacing risks early, and operating with exceptional discretion and accuracy. Legal team enablement and communications, and resource ownership Own the Legal team's Notion workspace: maintain structure, update core pages, keep process documentation current, and ensure the team can quickly find the latest information. Build and maintain checklists and lightweight operating systems for recurring Legal workflows (planning, team communications, templates, tracking, etc.). Support Legal team communications and cadence: agendas, action tracking, and ensuring key decisions and updates are documented and shared appropriately. Litigation and discovery enablement Act as a trusted proxy to support litigation: coordination with outside counsel, document workflows, deadlines, internal stakeholder scheduling, and status tracking. Help establish repeatable, auditable processes to reduce friction and increase responsiveness during high-volume phases of litigation. Board & governance support Support board and committee preparation as needed: timelines, stakeholder coordination, and ensuring materials are accurate, final, and delivered on time. Manage board-facing distribution workflows with strong version control and confidentiality norms. Cross-functional partnership Partner cross-functionally across G&A and the executive team on behalf of the General Counsel (e.g., planning rhythms, leadership communications, or special initiatives). Support periodic events/offsites and leadership cadences as needed. Competencies Precision and reliability: accurate, responsive, and deadline-driven. Executive judgment: knows what to escalate, how to prioritize, and how to optimize leadership time. Thoughtful approach: builds trust across stakeholders; communicates clearly even under pressure. Strategic orientation: thinks in systems, anticipates dependencies, and drives outcomes. Ownership mindset: sees gaps, proposes solutions, and drives work to closure. Qualifications Required 5-10+ years supporting senior executives (VP+), ideally including experience as a senior EA / executive business partner in a fast-paced, high-growth environment. Demonstrated excellence in complex calendaring, meeting preparation, stakeholder coordination, and operating with high accuracy under pressure. Strong systems orientation and documentation habits (checklists, templates, trackers, knowledge bases); ability to keep information current and useful. Exceptional written and verbal communication skills; consistently creates clarity and alignment. Impeccable discretion handling sensitive and confidential information. High proficiency with Google Workspace and comfort navigating myriad tools (Notion, Slack, Jira, etc.). Preferred Legal experience (in-house, law firm, legal ops, or frequent partnership with legal teams/outside counsel). Experience supporting governance workflows and/or board materials preparation. Bay Area proximity for periodic in-person support (not required). The listed Pay Range reflects total compensation range, except for sales roles, the range provided is the role's On Target Earnings ("OTE") range, meaning that the range includes both the sales commission/sales bonus targets and annual base salary for the role. This pay range may be inclusive of several career levels at Apollo and will be narrowed during the interview process based on a number of factors, including the candidate's experience, qualifications, and location. Applicants interested in this role and who are not located in the US may request the annual salary range for their location during the interview process. Additional benefits for this role may include equity; company bonus or sales commissions/bonuses; 401(k) plan; at least 10 paid holidays per year, flex PTO, and parental leave; employee assistance program and wellbeing benefits; global travel coverage; life/AD&D/STD/LTD insurance; FSA/HSA and medical, dental, and vision benefits. Annual Pay Range$170,000-$210,000 USDWe are AI Native Apollo.io is an AI-native company built on a culture of continuous improvement. We're on the front lines of driving productivity for our customers-and we expect the same mindset from our team. If you're energized by finding smarter, faster ways to get things done using AI and automation, you'll thrive here. Why You'll Love Working at Apollo At Apollo, we're driven by a shared mission: to help our customers unlock their full revenue potential. That's why we take extreme ownership of our work, move with focus and urgency, and learn voraciously to stay ahead. We invest deeply in your growth, ensuring you have the resources, support, and autonomy to own your role and make a real impact. Collaboration is at our core-we're all for one, meaning you'll have a team across departments ready to help you succeed. We encourage bold ideas and courageous action, giving you the freedom to experiment, take smart risks, and drive big wins. If you're looking for a place where your work matters, where you can push boundaries, and where your career can thrive-Apollo is the place for you. Learn more here!

Arkestro has an exciting opportunity for an Executive Assistant looking to jump into the fast-paced world of ads. This role will support two directors within a Vice Presidents org, providing unique exposure to some of Arkestro most innovative and interesting partnership engagements. A proven track record of effective time management, taking initiative, working independently, delivering exceptional results, and exceeding expectations is important. Candidates should thrive under pressure, have an interest in strategic business, andmost importantlypossess a good sense of humor (our team prides itself on its fun culture!). This role requires attention to detail, the ability to meet tight deadlines, efficient organizational skills, and the ability to switch gears at a moment's notice. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is key. The successful candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture. Key job responsibilities Responsibilities Include But Are Not Limited To Effectively and proactively providing support for two EU-based directors Complex calendar management Expense reimbursement Coordinate global schedules, travel arrangements, and seamless meeting logistics such as video conferencing and conference calls for internal and external meetings. Assist with event coordination (including team meetings, offsites, and morale events) Catering and supply orders Basic Qualifications 5+ years of experience assisting at the executive level or equivalent 5+ years of experience with Microsoft Outlook, Word, Excel, PowerPoint, SharePoint Preferred Qualifications Bachelors degree or 6+ years work experience in an administrative assistant role Positive, proactive and very detail oriented and driven to succeed Ability to handle confidential information with discretion and deal with professionals inside and outside the company Experience with reconciling expenses, booking travel, and exercising sound judgement Exceptional written, verbal, and interpersonal communication skills Ability to work in a highly ambiguous environment Management of complex calendar and scheduling to support teams in multiple locations in multiple time zones Ability to look around corners and anticipate needs or areas for improvement Act as a trusted business partner to Directors and management Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events) Work closely with the leadership team and other Executive Assistants to provide support to the organization

At Globe Life, we are committed to empowering our employees with the support and opportunities they need to succeed at every stage of their career. We take pride in fostering a caring and innovative culture that enables us to collectively grow and overcome challenges in a connected, collaborative, and mutually respectful environment that calls us to help Make Tomorrow Better. Role Overview: Could you be our next Manager, Workday HR Admin & Product Owner? Globe Life is looking for a Manager, Workday HR Admin & Product Owner to join the team! In this role, you will serve as a key strategic business leader at the intersection of HR process, people, and technology - driving innovation, efficiency, and excellence in our people systems. This role will partner with business leaders and IT to enhance the vision for Workday's HCM functionality, ensuring workflows align with business objectives, meet compliance requirements, and deliver excellent employee experience. Acting as the voice of the customer within HR Technology as the Product Owner, the Manager will collaborate closely with HR leaders, IT technical teams, and stakeholders to translate strategic priorities into scalable Workday solutions that enable data-driven decisions and operational success. As the Manager of the HR Admin team, this role will lead and develop Workday administrators, each specializing in specific workstreams such as Core HCM, Compensation, Benefits, Learning, Talent, and Payroll. The Manager will oversee productivity, ensuring their collective work aligns to a unified product vision and consistently delivers value-driven support to the organization. This is a remote / work-from-home position. What You Will Do: Product Owner Responsibilities: Own and prioritize the product backlog for Workday HCM features based on business value, stakeholder feedback, and technical dependencies. Translate business requirements into detailed user stories with clear acceptance criteria and definition of final deliverables. Collaborate directly with development and configuration teams to ensure user stories are well-defined and actionable. Facilitate sprint planning, backlog refinement, and sprint reviews to maintain development velocity and quality. Conduct regular stakeholder demos and gather feedback to validate deliverables and inform backlog priorities. Make tactical product decisions within the established product roadmap and strategy. Coordinate user acceptance testing and validate that delivered features meet acceptance criteria. Manage release coordination with IT teams to ensure proper testing and deployment processes. Serve as the primary point of contact between HR stakeholders and the technical delivery team. People Leadership Responsibilities: Lead and develop a team of Workday HR administrators across Core HCM, Compensation, Benefits, Talent, Learning, and Payroll modules. Set clear performance expectations and provide regular coaching and feedback to team members. Conduct performance reviews and create individual development plans aligned with career growth objectives. Foster cross-functional collaboration and knowledge sharing among team members to build expertise across modules. Ensure team adherence to governance standards, security protocols, and best practices. Manage team capacity and workload distribution to optimize delivery and prevent burnout. Recruit, onboard, and retain top talent for the Workday administration team. What You Can Bring: Bachelor's degree in business administration, computer science, or related field. 3-5 years Workday HCM experience with hands-on configuration and administration. 2-3 years of leadership experience with technical or HR teams. Workday certification, preferred. Knowledge of employee lifecycle, compensation planning, benefits administration, talent management, and payroll operations. Knowledge of data privacy, compliance requirements, and security protocols. Understanding of Workday APIs, data flows, integration requirements, and system architecture principles. Scrum, sprint planning, backlog management, and user story writing. Able to translate business needs into technical language and specifications. Relationship and expectation management across multiple departments. Able to balance competing priorities based on business value, technical constraints, and stakeholder priorities. Understanding of UAT processes and validation of acceptance criteria. Understanding of HR processes and compliance requirements. Experience creating clear requirements, process maps, and decision logs. Able to translate between technical and business stakeholders. Successful record of leading teams through system updates and process improvements. Development of team members' technical, professional, and specialized functional skills. Able to facilitate successful cross-training programs. Applicable To All Employees of Globe Life Family of Companies: Reliable and predictable attendance of your assigned shift. Ability to work full time and/or part time based on the position specifications. How Globe Life Will Support You: Looking to continue your career in an environment that values your contribution and invests in your growth? We've curated a benefits package that helps to ensure that you don't just work, but thrive at Globe Life: Competitive compensation designed to reflect your expertise and contribution. Comprehensive health, dental, and vision insurance plans because your well-being is fundamental to your performance. Robust life insurance benefits and retirement plans, including company-matched 401k and pension plan. Paid holidays and time off to support a healthy work-life balance. Parental leave to help our employees welcome their new additions. Subsidized all-in-one subscriptions to support your fitness, mindfulness, nutrition, and sleep goals. Company-paid counseling for assistance with mental health, stress management, and work-life balance. Continued education reimbursement eligibility and company-paid FLMI and ICA courses to grow your career. Discounted Texas Rangers tickets for a proud visit to Globe Life Field. Opportunity awaits! Invest in your professional legacy, realize your path, and see the direct impact you can make in a workplace that celebrates and harnesses your unique talents and perspectives to their fullest potential. At Globe Life, your voice matters.