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Executive assistant/human resources skills for your resume and career

Updated January 8, 2025
5 min read
Quoted experts
Laura McCloud Ph.D.,
Dan Wiljanen Ph.D.
Executive assistant/human resources example skills
Below we've compiled a list of the most critical executive assistant/human resources skills. We ranked the top skills for executive assistants/human resources based on the percentage of resumes they appeared on. For example, 26.6% of executive assistant/human resources resumes contained human resources as a skill. Continue reading to find out what skills an executive assistant/human resources needs to be successful in the workplace.

15 executive assistant/human resources skills for your resume and career

1. Human Resources

Human resources is a set of people in a business or a corporation that are designated to locate, interview, and recruit new employees into the company. They are also responsible to maintain the integrity of the employees and help them sort their problems out. They try to introduce and manage employee-benefit programs.

Here's how executive assistants/human resources use human resources:
  • Handled regular Human Resources tasks at a security company, including payroll and verification of references of applicants.
  • Supervised and facilitated work of Administrative Assistants contributing to the administrative support of the Human Resources Department.

2. Payroll

Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.

Here's how executive assistants/human resources use payroll:
  • Resolved and/or delegated issues related to internal/external audits regarding confidential files, payroll, and personnel information/reports.
  • Coordinated accounting payroll data and maintained employee file system in accordance with Department of Labor regulations.

3. PowerPoint

Here's how executive assistants/human resources use powerpoint:
  • Prepared, maintained, and distributed organizational charts for the entire North American operation utilizing organization chart software and MS PowerPoint.
  • Created and updated PowerPoint presentations concerning employee benefits, new hire orientation, company organizational charts, and investor information.

4. Expense Reports

Here's how executive assistants/human resources use expense reports:
  • Organized extensive domestic and international travel itineraries; including air/hotel/ground accommodations and booking venues, prepared and submitted expense reports.
  • Scheduled calendar, coordinated international/domestic travel arrangements with travel agency and preparation through payment on expense reports with intranet systems.

5. Calendar Management

Here's how executive assistants/human resources use calendar management:
  • Led administrative efforts for senior leadership team, encompassing appointment scheduling, calendar management, travel arrangement, and reporting.
  • Performed heavy calendar management and meeting coordination for employee/union relations meetings with managers, nurse staffing and administration.

6. Background Checks

Here's how executive assistants/human resources use background checks:
  • Liaised between candidates and recruiters in scheduling interviews, confirming information, facilitate background checks, and communicating results.
  • Supported recruitment efforts - sourced and interviewed candidates, completed reference/background checks and extended offers to candidates.

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7. Financial Reports

Here's how executive assistants/human resources use financial reports:
  • Provided corporate monthly financial reports and handled month-end closing procedures.
  • Schedule meetings and coordinate Board Member conferences (finalizing financial reports) Gather requisitions and process PO's using Fourth-Shift software.

8. Provides Administrative Support

Here's how executive assistants/human resources use provides administrative support:
  • Assist with the day-to-day operation of the HR Department and provides administrative support to the HR Manager.
  • Assist with the day-to-day operation of the HR Department and provides administrative support to the HR Manager.

9. Meeting Minutes

Here's how executive assistants/human resources use meeting minutes:
  • Coordinated monthly Property Manager's meeting including distribution of all meeting materials i.e., meeting minutes, agendas and presentation materials.
  • Provided extensive administrative support, including confidential correspondence, report writing, meeting minutes and travel itineraries.

10. Office Equipment

Here's how executive assistants/human resources use office equipment:
  • Maintained office equipment including contacting service and repair personnel.
  • Managed outside vendor relationships for office equipment.

11. Event Planning

Here's how executive assistants/human resources use event planning:
  • Scheduled and facilitated meetings, performed event planning and coordinated office activities.
  • Coordinate domestic/international travel arrangements, assist with company event planning.

12. Administrative Tasks

Here's how executive assistants/human resources use administrative tasks:
  • Prepared and distributed reports and correspondence, including creating/drafting of reports, presentations, official communications, and general administrative tasks.
  • Managed the calendar, travel arrangements and daily administrative tasks for executives.

13. HRIS

Here's how executive assistants/human resources use hris:
  • Manage day-to-day activities to support HRIS, Talent Development, Global Compensation and Benefits and other inter-related business functions.
  • Maintained an HRIS database; tracking incoming and outgoing sailors and all pertaining personnel records including pay, vacation and benefits.

14. Telephone Calls

Telephone calls are a communication means through which a caller is connected to the called party. The call is done through a telecommunications device called a telephone. The caller can use a landline, mobile phone, or satellite phone to make the call.

Here's how executive assistants/human resources use telephone calls:
  • Managed domestic/international travel arrangements for three Directors and several Senior Managers; maintained several calendars; and screened/answered telephone calls.
  • Received and screened telephone calls, greeting visitors/and guest visiting firm answering questions or addressing concerns or providing necessary information.

15. Conference Calls

Conference calls are call that involves three or more people who can speak at the same time. One of the persons connected may add the person to confer through the phone whose voice can be heard by all of those on the line. This can be done when the phone is used as a feature for a conference call that allows the initial caller to add more listeners or speakers on the same line without losing the first person he called. This is used to listen or communicate to different people at the same time that would save time, effort and avoid repeating the same discussion.

Here's how executive assistants/human resources use conference calls:
  • Managed calendar using Outlook, scheduled both domestic and international conference calls, booked interviews and arranged meetings between senior executives.
  • Arranged internal client meetings, and organized/initiated conference calls.
top-skills

What skills help Executive Assistants/Human Resources find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What skills stand out on executive assistant/human resources resumes?

Laura McCloud Ph.D.Laura McCloud Ph.D. LinkedIn profile

Associate Professor of Sociology, Pacific Lutheran University

I think the pandemic will prioritize people's ability to work independently and to collaborate virtually. I don't fully believe we'll see the end of offices that some people are speculating, but we will see an increase in virtual work for many professions. Students who can communicate effectively in-person and online will be at an advantage when trying to get a job. I think experience with collaborative software will also benefit them. While they are missing out on some of the advantages of face-to-face learning, online learning gives students many opportunities for building digital communication skills.

What hard/technical skills are most important for executive assistant/human resourceses?

Dan Wiljanen Ph.D.

Affiliate of Practice Professor, SHRM Student Chapter Adviser, Grand Valley State University

Knowledge of the HR Discipline
-Personnel and Human Resources - Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
-Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
-Law and Government - Knowledge of laws, government regulations, and executive orders.
-Education and Training - Knowledge of principles and methods for training design, implementation, and evaluation.
Technology Skills
-Enterprise resource planning ERP software
-Human resources software - Human Resource Information Systems (HRIS)
-Office suite software
-Project management software
-Web page creation and editing software
-Word processing software
Do you want to know more?
Read more about what experts have to say about executive assistant/human resources

List of executive assistant/human resources skills to add to your resume

Executive assistant/human resources skills

The most important skills for an executive assistant/human resources resume and required skills for an executive assistant/human resources to have include:

  • Human Resources
  • Payroll
  • PowerPoint
  • Expense Reports
  • Calendar Management
  • Background Checks
  • Financial Reports
  • Provides Administrative Support
  • Meeting Minutes
  • Office Equipment
  • Event Planning
  • Administrative Tasks
  • HRIS
  • Telephone Calls
  • Conference Calls
  • Word Processing
  • SharePoint
  • Administrative Functions
  • Open Enrollment
  • I-9
  • Executive Support
  • SVP
  • Office Management
  • Meeting Agendas
  • Exit Interviews
  • Organizational Charts
  • International Travel Arrangements
  • ADP
  • Cobra
  • Office Operations
  • Direct Reports
  • Health Insurance
  • Kronos
  • Executive Administrative Support
  • Reference Checks
  • PTO
  • SR
  • FMLA
  • Corporate Events
  • Unemployment Claims
  • Benefits Administration
  • Executive Management
  • QuickBooks
  • PeopleSoft
  • Performance Reviews
  • Interview Process
  • Scheduling Interviews
  • Confidential Correspondence
  • Confidential Administrative Support

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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