Executive assistant jobs in Huntsville, AL - 38 jobs

COLSA is seeking a Senior Executive and Personal Assistant to provide high-level executive administrative support to the Chairman and other senior executives, ensuring that both professional and private matters run efficiently and smoothly. This is an on-site role at our Corporate Headquarters in Huntsville, Alabama. This role is part of the Executive Support Office, reports to the Executive Director of Executive Support, and directly supports the Chairman, CEO/President, Vice President of Community Affairs/Chief of Staff, and other senior executive leaders. The ideal candidate will be very detailed oriented, proactive, solution-oriented, and able to anticipate needs before they arise. They will act as a trusted gatekeeper, liaison, and right-hand partner. This role requires exceptional discretion, a service-first mindset, and the ability to thrive in a fast-paced, dynamic environment where priorities can shift quickly. Job Duties: Executive Administration & Support * Assist the Executive Director, Executive Support in coordinating and executing executive priorities & support * Provide administrative support to the Chairman, CEO/President, VP of Community Affairs/Chief of Staff, and other executives * Manage complex calendars and coordinate meetings, special projects, and high-sensitivity activities with precision. * Arrange executive travel, prepare detailed itineraries, and process expense reports. * Coordinate executive engagements, corporate hospitality, and leadership-related events. * Support executive meal coordination (daily/weekly), including setup and cleanup. Executive Suite Management & Hospitality * Maintain the executive suite (including meeting rooms and dedicated areas) to ensure a polished, professional environment. * Greet and host visitors, providing high-level hospitality and client-facing support. * Answer and direct calls on multi-line phone systems with professionalism and discretion. Office & Financial Operations * Purchasing, financial reconciliations, and credit card expense tracking for Executive Support Office * Maintain and organize digital and physical filing systems. * Handle executive correspondence with professionalism and confidentiality. * Support payroll and accounts payable processing for associated business entities. * Track receipts, manage petty cash, and maintain related documentation. * Perform occasional local errands and manage the company courier vehicle. Personal Support * Coordinate personal engagements, gifting, benevolence initiatives, and special events when appropriate. * Facilitate personal meal arrangements, purchasing support, and household or service coordination. * Arrange repairs, services, and maintenance for select executive-related properties. * Perform additional administrative, logistical, financial, and personal support tasks based on executive priorities, including after-hours responsiveness when required. At COLSA, people are our most valuable resource and centered at our core value. We invite you to unite your talents with opportunity and be a part of our "Family of Professionals!" Learn about our employee-centric culture and benefits here. Required Experience Required Qualifications * Bachelor's degree or higher required; preferably in business-related discipline. * Minimum of 5-8 years of experience supporting C-level executives; combined executive/personal assistant capacity preferred. * Availability required during business hours and outside of standard hours, as needed. * Exceptional situational awareness, emotional intelligence, and relationship management skills; able to maintain composure, clarity, and professionalism in dynamic situations * Excellent interpersonal, written, and verbal communication skills. * Exceptional problem-solving, critical thinking, and attention to detail. * Highest degree of integrity, respect for confidentiality, professionalism, diplomacy, and discretion in all interactions. * Proven ability to manage sensitive, high-priority, and non-routine information. * Dependable, results-oriented, and highly resourceful, with a strong sense of urgency and excellent judgment. * Outstanding organizational skills and the ability to prioritize tasks, adapt to unexpected requests, and meet deadlines in a fast-paced environment. * Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook), Microsoft Teams and similar productivity software * U.S. Citizenship required; must be able to undergo criminal background investigation prior to hire. Preferred Qualifications * Active security clearance * Experience with QuickBooks or similar accounting/financial management software. * Background in bookkeeping, expense processing, financial tracking, or accounts payable/expense reconciliation * Prior experience supporting senior military or government leaders, or familiarity with US military protocols, customs, and organizational structure * Experience planning and supporting executive or VIP events, including guest coordination, seating logistics, and protocol considerations * Prior executive support in a family-owned business or multi-entity environment where priorities span business and personal matters Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. COLSA Corporation is an Equal Opportunity Employer, Minorities/Females/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. The salary range, if referenced, represents a good faith estimate. COLSA considers various factors when determining base salary offers, but not limited to, location, the role, function and associated responsibilities, a candidate's particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements. COLSA offers a comprehensive and customizeable benefits program which includes Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, Accidental Death & Dismemberment, Supplemental Income Protection Programs, 401(k) with company match, Flexible Spending Accounts, Employee Assistance Program, Education & Certification Reimbursement, Employee Discount Program, Paid Time Off and Holidays. This position will be posted for a minimum of 3 business days. If a candidate has not been selected at that time, it will continue to be posted until a suitable candidate is selected or the position is closed.

Department: Planning/General Affairs Key Responsibilities: Perform the role of Executive Assistant to the CEO Manage the CEO's personal schedule Accompany the CEO on business trips as needed Translate or interpret documents Participate in meetings and take minutes Proficient in using PPT and Excel Qualifications: Experienced candidate preferred Native-level proficiency in both English and Korean Must be able to drive during business trips Work Location: Flexible

The incumbent provides proactive, high-level operational, administrative, and project management to the Vice President for University Advancement (VPUA) for a wide range of University issues, with primary focus on relations with senior administration, UAH Foundation trustees, dignitaries, donors, community members, staff, alumni, and students, in a highly visible and dynamic environment. In addition, the incumbent provides high-level project and administrative management to the Executive Director and the Board of Trustees of the UAH Foundation (UAHF). Manages the diverse, complex, and often confidential daily operations of the Office of the VPUA and UAHF with minimal supervision, requiring independent judgment and initiative. This critical position requires strong managerial, organizational, project management, and written/oral communication skills. Attention to detail and excellent proofreading/editing skills are priorities. Duties/Responsibilities Office of VP for University Advancement * Performs complex and varied administrative duties for the VPUA requiring a significant degree of decision-making, technical knowledge, and independence of action * Serves as a liaison with University leadership, assisting in relationship building with various constituents and leadership offices * Liaises on University matters with individuals from the commercial, government, and external university sectors, including but not limited to leaders from the corporate community, elected officials, and Alabama universities. Provides responses on own initiative when decisions by VPUA are not required * Serves as budget manager with responsibilities that include budgetary analysis, planning, and monitoring of University Advancement State and Foundation accounts; initiates guidance and reviews management and reconciliation of Division budgets. Analyzes, defines, and achieves financial targets * Coordinates all travel arrangements for VPUA; maintains and controls VPUA's schedule and calendar, anticipating the needs of the executive. Manage a high volume of demands for the VPUA's time by anticipating and resolving potential conflicts * Supports the VPUA in scheduling and coordinating prospect visits in an effort to support the overall fundraising initiatives of the University * Facilitates communication, coordinates schedules, and manages meetings with internal and external constituents, which includes community leaders and donors * Conducts research and analysis of budget reporting; initiates, edits, and prepares materials and presentations for meetings/conferences * Independently composes, reviews, revises, and edits confidential documents, reports, fundraising materials, and correspondence; provides analysis and consultations for written material of VPUA and colleagues * Undertakes special projects as needed, including coordinating campus visits by high-level dignitaries, donors, and others UAH Foundation Board of Trustees * Serves as central liaison for UAH Foundation Board Trustees, who are major donors to the University * Plans and manages meetings for the Board of Trustees, Executive Committee, Finance Committee, Development Committee, Nominating Committee, and Real Estate Committee, including meeting minutes * Initiates and prepares materials for meetings involving complex, sensitive issues and/or matters of significance to the University, including fundraising and real estate dealings. Independently prepares presentations, talking points, and meeting agendas * Generates and disseminates copy for internal and external records and reports to include (but not limited to) regularly scheduled and any special Board of Trustees reports and information regarding the UAH Foundation * Initiates, plans, and implements special events to engage Trustees with the University * Re-designs documents and analyzes/updates processes and procedures * Initiates and manages the annual sensitive Code of Ethics Conflict of Interest disclosure process for Trustees Division of University Advancement * Provides proactive day-to-day direction for a staff within the Division of University Advancement under the advisement, as needed, of the VPUA * Advises and provides administrative and budgetary analysis for departments within University Advancement. Establishes administrative processes and procedures * Interprets University administrative policies and communicates policy compliance within the Division * Serves as departmental personnel/human resources representative, duties which include making recommendations to the Vice President on employee staffing issues. Manages departmental hiring process, with direct contact with applicants. Manages search committees for the Executive team. Mentors, guides, and trains new employees Minimum Requirements: * Bachelor's degree or an equivalent combination of education and years of experience. * Five years of professional administrative work experience (three of which include providing executive-level support to a senior-level manager/executive. * Ability to build and maintain relationships with a broad range of campus/community members. * Professional demeanor with meticulous attention to detail; effective communication skills; excellent writing/editing skills. * Proficiency in MS Office Suite with/ database, budget, and accounting experience; working knowledge of Banner Financial software. A cover letter is required in order to be considered for this position. Desired Qualifications: * Knowledge of UAH processes, protocols, and procedures. * Budget management experience and knowledge of human resources best practices. * Working knowledge of CRM donor relational database. * University and Board management experience preferred. * Demonstrated performance in position requiring sound judgment dealing with complex issues. * Six to eight years of full-time experience in an administrative, project manager, or budget position (minimum six years as assistant for an executive-level manager is preferred). Published Salary (if available): $60,000 - $68,000 Advertised: Jan 16 2026 Central Standard Time Applications close:

Job Description Executive Assistant Schedule (FT/PT): FT Travel Required: Yes Shift: Day Remote Type: On-site Clearance required: Secret Division: Security Cooperation Who is ACT1 Federal? ACT1 Federal LLC is a 100% employee-owned company. We've served the Department of Defense (DoD) for nearly thirty years. Our core missions include weapon systems engineering, logistics, space domain expertise, global defense and security, business and financial management for security assistance and major defense articles, as well as military training and arctic security. Join us! Description: Provide executive administrative support and recommendations for Army Security Assistance Command. Support shall include anticipation and execution of USASAC supervisor expectations regarding communication, material preparation, and office administration. Responsibilities: Interpret and adapt guidelines, including unwritten policies, precedents, and practices, which are not always completely applicable to changing situations. Compose correspondence on own initiative about administrative matters and general office policies for supervisor's approval, based on knowledge of the supervisor's views. Anticipate and prepare materials needed by the supervisor for conferences, correspondence, appointments, meetings, telephone calls, etc., and inform supervisor on matters to be considered. Read publications, regulations, and directives and acts or refer those that are important to the supervisor and staff. Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc., under general directions. Use greater judgment and initiative to determine the approach or action to take in non-routine situations. Requirements A minimum of five (5) years of executive administrative experience is required. Associate degree in such disciplines as Operations Research, Physical Sciences, Mathematics, Business/Finance, Accounting, Economics, Human Resource Management, Education, Social Science, Strategic Studies, Foreign Policy, International Studies, Political Science, Liberal Arts, or other related discipline from an accredited training institution. Proficient with Power Point, Excel, Share Point, and other business operations tools. Active Secret Clearance required. Extensive knowledge/experience w/ US Army Security Assistance enterprise with specific experience in Foreign Military Sales (FMS) activities is desired. Former US Army Logistician or Army Foreign Area Officer is desired. Benefits · Medical/Dental/Vision Insurance · ACT1 Employee Stock Ownership Plan (ESOP) · Company Paid Life and AD&D Insurance · Company Paid Short-Term Disability · Voluntary Long-Term Disability · Flexible Spending Accounts (FSA) · Health Savings Account (HSA) · 401K with employer match · Paid Time Off · Paid Holidays · Parental Leave · Military Leave · Education, Training & Professional Development · Voluntary Accidental Injury/Critical Illness/Hospital Care · Voluntary Pet Insurance, Legal Resources, and Identity Protection ******************************** Our people-first culture prioritizes the benefits of flexibility and collaboration, whether that happens in person or remotely. If this position is listed as remote or hybrid, you'll periodically work from a ACT1 Federal or client site facility. If this position is listed as onsite, you'll work with colleagues and clients in person, as needed for the specific role. All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, local or international law.

Executive Assistant Schedule (FT/PT): FT Travel Required: Yes Shift: Day Remote Type: On-site Clearance required: Secret Division: Security Cooperation Who is ACT1 Federal? ACT1 Federal LLC is a 100% employee-owned company. We've served the Department of Defense (DoD) for nearly thirty years. Our core missions include weapon systems engineering, logistics, space domain expertise, global defense and security, business and financial management for security assistance and major defense articles, as well as military training and arctic security. Join us! Description: Provide executive administrative support and recommendations for Army Security Assistance Command. Support shall include anticipation and execution of USASAC supervisor expectations regarding communication, material preparation, and office administration. Responsibilities: * Interpret and adapt guidelines, including unwritten policies, precedents, and practices, which are not always completely applicable to changing situations. * Compose correspondence on own initiative about administrative matters and general office policies for supervisor's approval, based on knowledge of the supervisor's views. * Anticipate and prepare materials needed by the supervisor for conferences, correspondence, appointments, meetings, telephone calls, etc., and inform supervisor on matters to be considered. * Read publications, regulations, and directives and acts or refer those that are important to the * supervisor and staff. * Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc., under general directions. * Use greater judgment and initiative to determine the approach or action to take in non-routine situations. * A minimum of five (5) years of executive administrative experience is required. * Associate degree in such disciplines as Operations Research, Physical Sciences, Mathematics, Business/Finance, Accounting, Economics, Human Resource Management, Education, Social Science, Strategic Studies, Foreign Policy, International Studies, Political Science, Liberal Arts, or other related discipline from an accredited training institution. * Proficient with Power Point, Excel, Share Point, and other business operations tools. * Active Secret Clearance required. * Extensive knowledge/experience w/ US Army Security Assistance enterprise with specific experience in Foreign Military Sales (FMS) activities is desired. * Former US Army Logistician or Army Foreign Area Officer is desired. * Medical/Dental/Vision Insurance * ACT1 Employee Stock Ownership Plan (ESOP) * Company Paid Life and AD&D Insurance * Company Paid Short-Term Disability * Voluntary Long-Term Disability * Flexible Spending Accounts (FSA) * Health Savings Account (HSA) * 401K with employer match * Paid Time Off * Paid Holidays * Parental Leave * Military Leave * Education, Training & Professional Development * Voluntary Accidental Injury/Critical Illness/Hospital Care * Voluntary Pet Insurance, Legal Resources, and Identity Protection ******************************** Our people-first culture prioritizes the benefits of flexibility and collaboration, whether that happens in person or remotely. * If this position is listed as remote or hybrid, you'll periodically work from a ACT1 Federal or client site facility. * If this position is listed as onsite, you'll work with colleagues and clients in person, as needed for the specific role. All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, local or international law.

Description: Job Posting: Executive Administrative Support Specialist - DAU South Region Position Type: Full-Time | Hybrid (Onsite & Situational Telework) Salary Range: $60K to $70K Job Description: Escalate Technologies is seeking an experienced and highly professional Executive Administrative Support Specialist to provide direct support to the Dean, Associate Deans, and Senior Service Executive Director for the Defense Acquisition University (DAU) - South Region under the Educational Support Services (ESS) contract. This position requires exceptional organizational skills, strong communication abilities, and the capacity to work independently with sound judgment, diplomacy, and tact. This role supports high-level regional and enterprise functions, manages complex scheduling requirements, ensures accurate reporting, and coordinates communication and workflow across DAU-South's academic and operational activities. Location: DAU South Campus Huntsville, AL Key Responsibilities: Senior Leadership Administrative Support Serve as the primary liaison with the DAU President's Office and senior stakeholders. Retrieve, compile, and publish VIP and Significant Activity Reports. Draft, proofread, edit, and coordinate official internal and external correspondence. Schedule, Calendar & Facility Coordination Coordinate complex schedules across multiple leaders, faculty, and facility spaces. Manage virtual and in-person campus arrangements for meetings, workshops, and events. Records & Certification Management Manage records, including tracking and archiving faculty certification documents. Maintain and update the DAU-South online portal and related administrative systems. Travel & Financial Documentation Support Assist with the preparation and review of travel authorizations and vouchers. Support administrative requirements tied to budget tracking and documentation. Communication & Stakeholder Engagement Prepare and respond to phone and email communications on behalf of senior leaders. Direct inquiries, manage referrals, and ensure timely routing of sensitive information. Professional Development Tracking Coordinate and track faculty and staff professional development activities. Maintain documentation and reporting requirements for PD initiatives. Qualifications High school diploma or equivalent (ESS PWS §2.4). Proven experience supporting senior executives or organizational leaders. Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Excellent written and verbal communication skills with superb attention to detail. Ability to independently manage work, prioritize tasks, and handle sensitive information. Preferred Qualifications Experience supporting DoD, federal agencies, or academic programs. Experience coordinating complex calendars, executive correspondence, and events. Familiarity with DAU processes, government travel systems, or federal administrative protocols. Requirements:

Provide administrative and confidential support services to the Executive Vice President, General Manager of Carbon Fiber Division and members of the executive team as required. Serve in a bilingual (Japanese) capacity as duties dictate. Duties and Responsibilities · Coordinates schedules for meetings, arrange appointments, and schedule visitors as necessary for EVP, GM of CF div. · Coordinates the calendar for the EVP, GM of CF div. and solve scheduling conflicts. · Coordinate travel arrangements & housing needs, and provides interpretive services for EVP, GM of CF div, VP and guests. · Serve as liaison with Toray Japan staff to facilitate EVP, GM of CF div.'s timely review of proposals correspondence, guidance and documentation. Serve in a bilingual (Japanese) capacity as duties dictate · Keep track of business travelers' expense and create expense report via Concur System. · Organize and maintains confidential files and records for EVP, GM of CF div. · Interface with Japanese speaking internal/external contacts requiring considerable discretion and initiative. · Support & help implement Visitor Management System to DE Plant and maintain system. · Provide support to Corporate GA Sr. Manager as directed. · Support HR/GA with local events, VIP visits, Corporate Social Responsibility Activities and special events as needed. · Provide backup services to Sr. Executive Assistant as necessary. Skills and Specifications Strong verbal and written communication skills. Advanced translation skills, preferred. Ability to utilize/operate a computer, peripheral equipment and appropriate software, such as Microsoft Office applications including Word and PowerPoint and other word processing software. Possess a high level of knowledge of administrative support techniques and procedures. Ability to work well under pressure. Ability to set priorities. Ability to self-motivate and take initiative. Ability to develop close working relationships with external and internal customers. Education and Qualifications · High school degree or GED required. · Three plus years' experience in an administrative executive support field or equivalent field required. · Personal computer experience in Microsoft applications such as Word, PowerPoint, and Excel, required. · Japanese word processing software skills preferred. College degree in Business Administration or related field preferred. Familiarity with Japanese culture and customs preferred. · This position involves working with technologies and information which are subject to U.S. export control regulations. Under these regulations, Toray CMA must review certain candidate information including citizenship, basis of United States work authorization and country of origin. This information would be used for export control screening purposes only. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Job tasks are usually performed in an office environment. Position requires the ability to read, write, speak and understand English at a level necessary to successfully perform assigned responsibilities. Ability to utilize interpersonal and teamwork skills, perform basic mathematical computations, and to understand and apply work specifications in the completion of work tasks. The ability to hear, speak, use hands/fingers and the repetitive motions of hands/wrists are frequent. Ability to occasionally lift 10 pounds. Vision abilities require the adjustment and focus of sight. #INDCMA

A current, active secret clearance is required. Job Title: Mid/Senior-Level Program Analytical Assistant (Aviation) Seeking a Mid/Senior-Level Program Analytical Assistant to support an Army Aviation contract. Travel may be required. Job Description/Requirements: Directly support the Project Manager and Project Office by performing administrative and program management duties as a Program Analytical Assistant for the Apache PM. A solid understanding how to utilize MS office software package. Ability to coordinate briefings/presentations and agendas that are necessary to perform programmatic support to the Apache PM. Serve as the Program Analytical Assistant providing organization task management to include but not limited to calendar and telephone communication management for the assigned office with the AAH PMO. Review all correspondence to assure that it is accordance with AR 25-50. Execute all civilian travel in the Defense Travel Systems (DTS) in support of assigned Apache Division. Complete and track all travel orders and vouchers. Analyze and integrate data from AAH PMO meetings, briefings, working groups, conferences, and program reviews by tracking internal actions and coordinating with the AAH divisions and product offices in providing responses/feedback to resolve program management, planning, and integrations issues. Candidate should demonstrate the ability to quickly grasp, understand and interpret key aspects of Army programs. Candidate should also be able to communicate, advise and help formulate solutions to senior Government leadership and work in a fast-paced, rapidly changing team environment, reacting quickly to changing requirements and schedules. Travel may be required (approximately 10%). Other duties as assigned. Adhere to the company's AS9100 and QMS policies, procedures, and guidelines. Education/Experience: Minimum of 4 years relevant experience. Minimum of a HS Diploma or equivalent. Demonstrated ability to independently act as a consultant, to set priorities, to organize tasks, monitor assignments, and ensure completion of assigned work. Strong capability operating Microsoft Office Suite (Excel, PowerPoint, and Outlook). Basic understanding of USG acquisition process (DoD System Acquisition Life Cycle) and common documents. Security clearance is required.

Job Title: Executive Administrator Canvas is seeking a highly motivated Executive Administrator in Huntsville, AL to perform mid-level administrative functions for the International Apache Project Office. *Contingent upon award Duties: Specific duties include but are not limited to the following. Administrative functions include office automation secretarial functions (typing, checking and correcting documents for spelling, grammar, and proper formatting per AR 25-50 and other policy documents) in support of INTL Apache PdM, DPdM, Product teams, Functional teams, and special staff). Must be proficient or familiar in the usage of GlobalProtect, VMware, MS TEAMS, teleconferencing, and videoconferencing tools. Receives visitors and telephone calls; quickly ascertains best individual or team for forwarding calls and visits. Plans, coordinates, and schedules briefings and conference rooms. Manages multiple calendars and appointments, including key leaders, the INTL Apache Master Calendar, and the INTL Apache Long Range Calendar. Plans travel and prepares travel authorizations and vouchers. Coordinates and prepares agendas for meetings. Organizes and coordinates conferences and ceremonies. Must be familiar with formatting and processing awards and the lead times required for the given level of award submission. Must be proficient or familiar with both the Defense Travel System (DTS) and the Automated Time and Attendance Production System (ATAAPS); performs reviews and administrative functions for both programs. Must be proficient in utilizing Office automation equipment. Receives and reviews incoming and outgoing messages. Maintains subject matter files. Inprocesses incoming, and outprocesses departing personnel. Assists PdM, DPdM, and Ops specialist with developing office policies and procedures and keeping them current. Conducts analysis of requirements, develops recommendations and plans, establishes and schedules for required working groups, and coordinates and manages resources through completion of assigned special projects. Ensures proper handling and distribution of classified materials. Responds to requests for information and routes to appropriate action agent. Collects and reports daily personnel accountability to INTL APache Ops. Performs other duties as assigned. U.S Citizenship required. Requirements: Minimum Bachelor's degree with 8 years of relevant work experience Strong interpersonal Skills Proficient in Microsoft Office with a strong background in Excel and PowerPoint Desired Qualifications Proficient or familiar in the usage of GlobalProtect, VMware, MS TEAMS, teleconferencing, videoconferencing tools and ETMS2 Tasker tracking system Proficient or familiar with both the Defense Travel System (DTS) and the Automated Time and Attendance Production System (ATAAPS). Security Clearance: Must have an active Secret clearance. About Us Founded in 2007, Canvas connects a passion for going beyond the expected with the knowledge and expertise to deliver what our clients need now and in the future. Canvas has been recognized as a Great Place to Work Certified ™, Fortune Best Small Workplace ™, Fortune Best Workplace for Millennials ™ (2022), Best Place for Working Parents (2022 & 2023), HIRE Vets Gold Medallion Awardee (2021 & 2022), Best Places to Work Awardee, 2019 Government Contracting - Technology Business of the Year, and Woman-Owned Small Business of the Year (2018) by the Huntsville/Madison Chamber of Commerce. Benefits of Working with Canvas To reflect our company culture, Canvas offers an exciting array of benefits that makes up our employees' total rewards package. Those benefits may include: Competitive Wages* Medical, Rx, Dental & Vision Insurance Generous company-funded Basic Life Insurance Company-funded Short-Term & Long-Term Disability 11 Paid Federal Holidays Generous Paid Time Off (PTO) Dependent Care and Medical Flexible Spending Accounts 401(k) retirement plan with company match and 100% immediate vesting Tuition Reimbursement for ongoing training, continuing education, or advanced degree programs Robust Employee Assistance Program Employee Referral Bonus Program Corporate Sponsored Events & Community Outreach Spot Awards for exemplary individual performance Discretionary performance-based bonuses And many more! *Final compensation for this position is determined by a variety of factors, such as a candidate's relevant work experience, skills, certifications, and geographic location. Canvas is an Equal Opportunity Employer Canvas is an equal opportunity employer and a VEVRAA federal contractor who affords equal employment opportunity to protected veterans and people with disabilities. Canvas has equal employment opportunities that are based upon a candidate's qualifications and capabilities to perform the essential functions of a particular job and are free from discrimination based on race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, protected veteran status, genetic information, or any other characteristic protected by law. For our complete EEO/AA and Pay Transparency statement, please visit our Careers page. U.S. citizenship is required for most positions. Canvas is committed to expanding access to employment for people with disabilities and disabled veterans. If you are a qualified individual with a disability or a disabled veteran, and your disability prevents you from applying, please advise what reasonable accommodation Canvas can provide to assist you in applying for one of our open positions. You may contact us by sending an email to *********************. Reasonable accommodations are considered on a case-by-case basis. Please note that only those inquiries concerning a request for reasonable accommodation for applying for a specific posted position will be responded to. Requests will be kept confidential and shared strictly on a need-to-know basis. Please be aware, scammers may try to impersonate our company by reaching out regarding job opportunities. We will never ask you for bank account information, checks, or other sensitive information as part of our hiring process. If you're unsure, please email ********************* with questions. For further information on Canvas including more information on employee benefits and our company culture, visit our website. If an offer of employment is extended, applicant must have the ability to pass a background check. Offer of Employment is contingent upon the results.

This position is available in multiple Alabama locations: Huntsville, Auburn, Mobile, Birmingham and Montgomery Requirements Responsibilities Supports the Operations Manager in team development and works with staff at other levels to ensure an efficient workflow and smooth communication to achieve the team's success Follows standard operating procedures established by management Receives, inspects, handles, and stocks inbound products Receives returns, counts and confirms quantities, determines the condition and completes paperwork Assigns delivery tasks to delivery drivers according to the volume of goods in the warehouse Shares knowledge with other branches and headquarters on effective practices, competitive intelligence, business opportunities and needs Interacts with customers and suppliers, answer questions, and resolving issues Tracks and reporting on operational performance Maintains policy and procedure documents Optimizes operational processes and procedures for maximum efficiency while maintaining quality standards Assists with the implementation of new processes and procedures Qualifications Bachelor's degree preferred. Must be Bilingual in either Spanish or Mandarin Ability to analyze and improve operational processes Strong people management and organizational skills Excellent communication skills, both written and verbal Strong problem-solving and time management skills Benefits 401(k) Dental insurance Health insurance Paid time off Parental leave Tuition reimbursement Vision insurance 19-26/hour Relocation Package H1B Sponsorship Morning shift 6:30AM-3PM

This position provides administrative support to SageLife Financial Consultants. This role is critical to our member experience and requires a friendly, upbeat demeanor. The incumbent supports the daily operations of the practice, including, but not limited to: answering the phones, meeting/greeting members, handling/distributing postal mail and practice email, ordering supplies, utilizing Thrivent Financial computer systems and programs in support of client relations, and other administrative tasks as assigned. The Administrative Assistant reports to and is employed by SageLife Financial Consultants. This position is full time, working Monday - Friday (9 am to 5 p.m.) Compensation ranges between $18-21/hr dependent upon experience. Benefits include PTO and holiday pay. This is an on-site, in office position. Job Description Position Roles/Responsibilities/Accountabilities Handles incoming telephone calls to SageLife Financial Consultants and responds to requests for information Performs routine administrative duties such as maintaining office supplies and processing mail Prepares or coordinates the preparation of routine correspondence, reports, and special projects typically of a routine nature Supports projects, administration of various programs, and processing functions as needed Drive client/member facing activity in the practice by scheduling meetings with client/members on behalf of the practice's Financial Advisors Update the contact management system with client/member contact and preference information Assist Financial Advisors in the preparation and follow up for the client/member meetings Tracks practice expenses and oversees the practice bill paying Provides back-up support on tasks that do not require any type of licensing or registration for other staff members, as needed Completes other miscellaneous tasks as assigned Position Qualifications Previous administrative/secretarial experience desired Strong technical computer aptitude and knowledge of business tools (e.g., Microsoft Word, Excel, PowerPoint) or ability to learn Ability to handle multiple tasks and maintain a high quality of work while experiencing frequent interruptions Ability to maintain integrity of sensitive/confidential information Basic understanding of our products and services, and Thrivent Financial Competencies Planning/Organizing Customer Focus Communication Interpersonal Skills Teamwork and Collaboration Adaptability/Flexibility External/Internal Dependencies Must be able to work with all roles of the team Must be able to represent the organization in work with external clients Must be able to cultivate and maintain relationships with outside organizations As part of SageLife Financial Consultants' recruiting/hiring/contracting process, a verification of a candidate's background will be made to complete the hiring/contracting process. In addition, fingerprints will be taken for submission to the Federal Bureau of Investigation for review against nationwide fingerprint records. All persons with access to Wealthscape are deemed Access Persons and are subject to Compliance with the firm's Code of Ethics which requires all outside brokerage accounts to be maintained at one of the firms designated by TIMI.

We firmly believe that our employees drive the success of the company! With success in mind as the ultimate goal, we strive to create and provide an environment that offers challenging, stimulating and financially rewarding opportunities. We are looking for The Right One to join our team! Are you experienced, flexible and self-motivated? Are you skilled and energized by collaboration and continuous improvement? Do you enjoy a challenging and vibrant work environment? If this sounds like you, you may be The Right One! Please continue on to learn more about this opportunity. Don't forget to take a look at our comprehensive benefits! SUMMARY Administrative Coordinator assists with departmental administrative and clerical functions ranging from accounting to logistics to helping support the improvement and development of operations. ESSENTIAL DUTIES/RESPONSIBILITIES DUTIES & RESPONSIBILITIES Duties reflect substantial variety and complexity. Assignments are broad in nature and usually require some originality or ingenuity. Serves as a resource to others in resolving complex problems and issues. Works with general supervision. May be designated as Lead worker (orient, train, assign, and check work of other administrative. Applies advanced skills. Adapts procedures and techniques. Other duties and projects. BENEFITS Competitive Salary with Bonus Opportunities Paid Time Off Comprehensive Medical, Dental and Vision Benefits (Low Premiums!) Flexible Spending and Health Savings Accounts Disability and Life Insurance 401(k) with Company Contribution Educational Tuition Reimbursement Flexible Work Schedule / Telework Program - Work Life Balance!

Working across the globe, V2X builds smart solutions designed to integrate physical and digital infrastructure from base to battlefield. We bring 120 years of successful mission support to improve security, streamline logistics, and enhance readiness. Aligned around a shared purpose, our $3.9B company and 16,000 people work alongside our clients, here and abroad, to tackle their most complex challenges with integrity, respect, responsibility, and professionalism. V2X's National Security Programs (NSP) has an immediate opportunity for a Senior Administrative Specialist with a background in Special Access Program (SAP) administrative operations. The employee will support the V2X Program Manager (PM) and shall have oversight for all employees at their respective site, ensuring that requirements of the Performance Work Statement (PWS) are met. The employee will also provide administrative and tasking support to the customer. The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive. Responsibilities Administrative and Tasking Duties Include: + Support Directorate and Agency event management and workflow, event coordination and logistics, work center management and administration, staff action policies and procedures. + Manage and perform Office Operations Tasks + Manage all front office Directorate functions; Manage office files and plans, correspondence, space/seating assignment, and track actions assigned to the directorate. + Manage SAP VTC & Conference Room Scheduling + Support Government Human Resource Activities; maintain personnel files, timekeeping, track leave/TDY/Training. + Perform Executive Administrator (EA)/Receptionist Functions, Control visitor access, Answer Phone, Escort Visitors, Interface with senior officials, Travel (local and non-local), Personnel and Office calendars. + Manage Directorate-run Meetings and Other Major SAP Events + Manage the Directorate sponsorship program for personnel in- and out-processing. + Manage office space and seating assignments for Directorate managed suites. + Conduct special studies, perform a variety of analysis, and prepare various reports related to office operations and Directorate activities + Maintain the Directorate calendar of major events. Coordinate among MDA Directorates, staff organizations, and program offices within and outside the Agency. + Staff read-aheads and other packages requiring coordination. + Manage forms and publication libraries. + Manage the Agency's SAP Annual Awards program. + Manage the Directorates unclassified and classified website portal. + Perform additional duties as required Qualifications Education / Certifications: + Bachelor's or Associate Degree with 5 years of experience OR + High school diploma (or equivalent) with 10+ years in a similar position + Position requires U.S. citizenship and a final DoD TOP SECRET clearance with most recent investigation (SSBI, SBPR, PPR, T5, T5R) completed within the last 6 years. Required experience: + Prior experience with Department of Defense Agencies + Prior experience with Special Access Programs + Proficiency with Microsoft Office + Experience in collecting, organizing, and analyzing data and generating data-driven reports. + Active TS/SCI clearance required Skills & Technology Used: + Demonstrated experience with MS Office Tools, SharePoint, and Adobe PDF. + Decision making skills that promote working autonomously when managing and executing projects, tasks, and work assignments. + Excellent organization skills with the ability to manage multiple concurrent deadlines. + Excellent written and verbal communication skills and attention to detail. At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.

Administrative Assistant Job Description The duties of the Administrative Assistant include and but are not limited to: Provide administrative and clerical support for the Administrators and Office Manager Answer and direct phone calls to the proper parties Assist with the coordination of staff schedules and maintaining schedules in client binders Assist the Company Recruiter with staff recruitment and interview scheduling Assist with the Start of Care meetings with Clients Maintain contact list in the Company directory Maintain employee and client filing systems, both electronic and physical Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies Provide polite and professioal communication Provide support to CNA and Nurse staff Ability to maintain office confidentiality Ability to maintain and safeguard client and employee records Intermittent may require: Completing start of care documents for new clients Client visits Filling in for Home Health or CNA's when required Digital and in person marketing

Encadria Staffing Solutions places employees at Georgia-Pacific and many other Koch companies across the country. The Koch family of companies is built on principles of integrity and respect. We pride ourselves on doing the right thing... for you, for us, and for the companies we partner with. We provide opportunities for temporary, temporary-to-hire and full-time employment. If you are looking for your next career move, consider this- Encadria Staffing Solutions, a Georgia-Pacific company is currently hiring an Administrative Assistant to work at Georgia-Pacific in Perdue Hill, AL. This is a temporary assignment estimated to last for at least 6 months. Schedule: Monday-Friday (40 Hrs/Week) Address: 2373 Lena Landegger Highway, Perdue Hill, AL 36470 Pay: $20/hr Job Responsibilities: Employee Certification Process Print and bind Knowledge-Based Learning (KBL) documents and Q Cards Scan and securely shred completed paperwork Maintain organized certification documentation processes New Hire Orientation Maintain and oversee the orientation schedule for all new hires Print and bind orientation materials in advance Coordinate lunch orders for orientation sessions Support new hires with computer-based training (CBT) system issues Gather and prepare new hire supplies for each session Convergence Administrator Assign training modules to employees as needed Serve as the point of contact for Convergence training platform requests, including audit and reporting needs Connected Worker Program Manage setup and deployment of tablets across the mill Maintain scheduling and records for tablet issuance Track and issue inventory related to the Connected Worker program Qualifications: High School Diploma or GED Proven experience working in an administrative role requiring daily interaction with Microsoft Word, Excel, and Outlook, and regular use of PowerPoint Experience working in an administrative role in a corporate/manufacturing environment Experience with training platforms (e.g., Convergence) is a plus Equal Opportunity Employer, including disability and protected veteran status. Except where prohibited by state law, some offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. Please visit the following website for additional information: https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf Job Types: Full-time, Temporary Benefits: Dental insurance Health insurance Life insurance Vision insurance

Ignite has an established reputation that each direct employee working in support of a customer and each member of the corporate staff seeking to enable the employee in the field, provides the highest quality of service. Employee owners of Ignite seek to promote this legacy of quality through hiring practices, daily actions, and future development. Founded in 2001, Ignite has enjoyed steady growth and has been listed in Inc. Magazine's Top 100 fastest growing aero-defense service firms. As a minority owned ESOP, Ignite's corporate growth is rooted in the cultivation and retention of shared success among its entire team. Ignite is an ISO 9001:2008 certified Service-Disabled Veteran-Owned Small Business (SDVOSB) headquartered in Huntsville, AL. By design, Ignite is a provider of professional services to customers in educational, federal, and commercial industries and in every action seeks to be the preeminent provider within this business space . Ignite upholds our values of competency, collaboration, innovation, reliability, and results through everything we do. Job Description Ignite is currently recruiting for an Administrative Assistant II to support our efforts within the Missile Defense Agency (MDA). This position(s) will be full-time and within a long-term contract. Duties may include, but are not limited to: General Administrative Support, Access Control, Travel Support, Correspondence Support, Calendar Management, Meeting Support, Policy and Guidance Communication, Training and Education Monitoring, Staff In-Processing, and Command Suite Reception Support. Qualifications Capable of providing mid-executive level (O-6 military, GS-15 civilian or below), and/or general administrative support in all facets of administration. Works as a member of teams and assists with solving complex problems. Ability to work independently and have experience with DoD support. The ideal candidate will have: - 5 years of experience providing administrative support to Defense Agencies or similar experience. Required Education: - An AA/AS/AAS degree and 3 years of experience may be substituted Additional Information - Must have or the ability to obtain a DoD security clearance - Must work on-site at location

* $0 Cost Individual Health/Dental Premium * RSA - Retirement Benefits is $18.50 per hour, based on experience. is 7:30AM to 4PM, Monday through Friday. This position provides administrative support to the department. Responsible for answering a multi-line phone system and ,assisting citizens and employees. Performs work under the general direction of the Director. • Provide administrative support to the department. * Provide general clerical support to the department, including writing correspondence, filing, appointment coordination, data entry, record keeping, etc. * Assist the department with various tasks and projects. * Answer a multi-line phone system, screens and forwards calls, records and relays messages and follows up with assistance to citizens. * Relay messages and instructions to department personnel. * Provide back-up support/coverage to other administrative positions in the department, as needed. * Serve as timekeeper in the Department. * Create and maintain forms and spreadsheets. * Greet visitors and direct them to the proper person or place. * Sorts and distributes mail. * May serve as backup in processing requests for payment and purchasing orders and other requisition tasks. * Maintains inventory of supplies and equipment. Secondary Functions: * Purchase various supplies for department. * Perform other related duties as required. Job Conditions: * Flexibility to work additional hours when needed. * Frequent interruptions. * Duties are performed in an office environment while sitting at a desk or computer terminal or standing at a counter. May be required to lift equipment and office supplies ranging in weight up to 25 lbs. * Can be a fast-paced and stressful work environment with little "down time." • High school diploma required, with advanced office skill training or experience preferred. * One (1) year experience working in clerical field performing similar tasks to job responsibilities. * Experience with receptionist work, including answering a multi-line phone system and foot-traffic. * Strong work history of dependability and performance. Knowledge, Skills, and Abilities: * Knowledge of office procedures, filing, phone etiquette and office machines operation. * Must be proficient with MS Office, including Word, Excel and Outlook. * Advanced skills in Excel to maintain high volume of data, including use of formulas and functions. * Ability to enter data timely with a high degree of accuracy and to double-check work. * Have an eye for detail and accuracy. * Ability to consistently demonstrate a high level of judgment and discretion required for maintaining confidential and sensitive information. * Strong verbal and written communication skills. * Ability to understand instructions, policies, and general written correspondence. * Ability to work independently without close supervision. * Ability to work at a fast pace to complete a high volume of work. * Ability to stay on task and professional while on the job. * Ability to answer multiple phone lines. * Ability to work on multiple projects with frequent interruptions. * Ability to remain calm and professional when confronted with irate, rude or stressed individuals. * Skill in mathematical computation to add, subtract, multiply and divide. * Must be dependable with a strong work ethic. Physical Capabilities: * This position's physical requirements involve sedentary work exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. * The work is performed while sitting at a desk or table or while intermittently sitting, standing, or stooping. * The employee occasionally lifts light objects. * The employee may be exposed to noise, dust, dirt, and occasional cold or inclement weather. * Must be able to hear and communicate with citizens clearly and loudly over the telephone.

Shermco Industries is seeking administrative/office management support to help successfully and efficiently help run our office, as well as provide exceptional support to our employees, managers and customers Shermco Industries, Inc is seeking an Administrative Assistant Responsibilities Collect and enter data into ERP (Navision) and other databases (i.e. PowerDB) Organize and ensure completeness of reports Answer incoming telephone calls, route callers to intended recipient or take messages as appropriate Assist Operations with purchasing and billing activities as assigned Provide administrative support functions as needed or requested by the operations team Typing, filing, copying, project assistance, and form updates Schedule travel arrangements as requested Perform timecard compilation and reporting for all staff Assist in the generation, design and conformity of all corporate forms, business cards, stationery, calendars, as well as tags, stickers and specialty QA forms Interface with accounting on paperwork problems or investigation requirements Maintain and keep office and safety supplies Coordinate the acquisition of PPE and technician uniforms Scan and post all credit card receipts as needed Perform special projects as requested Other duties as needed or assigned by Management Qualifications High School diploma; some college a plus Professional in appearance and attitude both internally and with the public At least 2 years of successful experience working in an administrative support role Able to work in a fast-paced, self-directed entrepreneurial environment Exceptional verbal and written communication skills Highly proficient computer skills; including MS Word, Excel, Outlook, and Internet search skills Excellent telephone personality skills Strong organization skills; excellent time management skills Highly energetic and self-starter Able to multi-task the activities with shifting priorities Must be honest and reliable Must be able to read, write, and fluently speak English. EQUAL OPPORTUNITY EMPLOYER | DRUG-FREE WORKPLACEShermco is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status. Shermco is a drug-free workplace. NO AGENCIES PLEASE Pay Range USD $20.00 - USD $36.00 /Hr.

COLSA is seeking a Senior Executive and Personal Assistant to provide high-level executive administrative support to the Chairman and other senior executives, ensuring that both professional and private matters run efficiently and smoothly. This is an on-site role at our Corporate Headquarters in Huntsville, Alabama. This role is part of the Executive Support Office, reports to the Executive Director of Executive Support, and directly supports the Chairman, CEO/President, Vice President of Community Affairs/Chief of Staff, and other senior executive leaders. The ideal candidate will be very detailed oriented, proactive, solution-oriented, and able to anticipate needs before they arise. They will act as a trusted gatekeeper, liaison, and right-hand partner. This role requires exceptional discretion, a service-first mindset, and the ability to thrive in a fast-paced, dynamic environment where priorities can shift quickly. Job Duties: Executive Administration & Support · Assist the Executive Director, Executive Support in coordinating and executing executive priorities & support Provide administrative support to the Chairman, CEO/President, VP of Community Affairs/Chief of Staff, and other executives Manage complex calendars and coordinate meetings, special projects, and high-sensitivity activities with precision. Arrange executive travel, prepare detailed itineraries, and process expense reports. Coordinate executive engagements, corporate hospitality, and leadership-related events. Support executive meal coordination (daily/weekly), including setup and cleanup. Executive Suite Management & Hospitality Maintain the executive suite (including meeting rooms and dedicated areas) to ensure a polished, professional environment. Greet and host visitors, providing high-level hospitality and client-facing support. Answer and direct calls on multi-line phone systems with professionalism and discretion. Office & Financial Operations Purchasing, financial reconciliations, and credit card expense tracking for Executive Support Office Maintain and organize digital and physical filing systems. Handle executive correspondence with professionalism and confidentiality. Support payroll and accounts payable processing for associated business entities. Track receipts, manage petty cash, and maintain related documentation. Perform occasional local errands and manage the company courier vehicle. Personal Support Coordinate personal engagements, gifting, benevolence initiatives, and special events when appropriate. Facilitate personal meal arrangements, purchasing support, and household or service coordination. Arrange repairs, services, and maintenance for select executive-related properties. Perform additional administrative, logistical, financial, and personal support tasks based on executive priorities, including after-hours responsiveness when required. At COLSA, people are our most valuable resource and centered at our core value. We invite you to unite your talents with opportunity and be a part of our “Family of Professionals!” Learn about our employee-centric culture and benefits here .