Executive assistant jobs in Idaho Falls, ID - 163 jobs

American Fabrication is an Employee-Owned company and has openings for new team members! We are currently recruiting for an Administrative Assistant who can assist project managers and estimators, must be able to type 40 WPM, Proficient in Office Products, specifically Microsoft Excel worksheets, has experience in accounts payable, accounts receivable, QuickBooks, and payroll. Prepare and send out Invoices. Building and Maintaining worksheets and Data, protect confidential information, good communication skills and able to help assist our managers meet deadlines. Standard shifts include Monday through Thursday and half day on Friday. Compensation is based upon your level of experience and qualifications. Ideal candidates will have a valid driver's license, pass a preemployment drug screening, and demonstrate aptitude through skills testing. Additional benefits include Health Insurance, Paid Leave, 401k retirement plan with employer match, and ESOP benefits. Visit AMFAB.US to learn more about this exciting career opportunity! If interested go to our careers section and complete an online application and attach current resume. Equal Opportunity Employer, including disabled and veterans.

Zions Bancorporation is one of the nation's premier financial services companies operating as a collection of great banks under local brands and management teams in high-growth western markets. Zions is regularly recognized by American Banker as one of the "Best Banks to Work For" and as having a top banking team in its list of "The Most Powerful Women in Banking." Our customers consistently vote us as the best bank in our local markets., We value our employees, and we are committed to search out, recognize and create fulfilling opportunities for outstanding people within our organization, rewarding them for their contributions to our success. We recognize that banking is a "local" business, and that to be successful, we must have very strong ties to the communities we serve and strong relationships with our customers. With benefits starting on day one, 11 bank holidays, profit sharing and company-matched 401(k) contributions, Zions is dedicated to being an employer of choice in our communities. At Zions, the possibilities are endless. You bring the talent; we bring the opportunity. We are looking for a Trust Administrator Specialist in Boise, ID. In this role, you will work with an experienced team dedicated to providing excellent service to their clients and business partners. As part of the Idaho Corporate Trust team you will provide support to Trust Administrators and learn about the interesting corporate trust industry, with opportunities for career advancement. Ideal candidates will have the skills and experience necessary to : Assist a team of Trust Administrators coordinating and executing all transactional activity. Work closely with clients and business partners to maintain a high level of customer service, communication, and satisfaction. Prepare calculations, such as rates, debt service, accrued interest, etc. Prepare and settle investment trades. Generate internal reports and complete audit confirmations as requested. Open and close accounts, monitor account compliance, and file all account related documents. Adhere to details and multiple daily deadlines while working well under pressure. Perform other duties as requested. What you need to bring to the table : College degree preferred. Clear communication, strong problem solving and critical thinking skills. General banking knowledge. Highly detail oriented. Excellent organizational skills. Proficient in MS Office programs, especially Excel. Benefits: Medical, Dental and Vision Insurance - START DAY ONE! Life and Disability Insurance, Paid Parental Leave and Adoption Assistance Health Savings (HSA), Flexible Spending (FSA) and dependent care accounts Paid Training, Paid Time Off (PTO) and 11 Paid Federal Holidays, and any applicable state holidays 401(k) plan with company match, Profit Sharing, competitive compensation in line with work experience Mental health benefits including coaching and therapy sessions Tuition Reimbursement for qualifying employees enrolled in an accredited degree program related to the needs of the business, maximum of $5,250 per calendar year, employees are eligible for the program upon hire Employee Ambassador preferred banking products

Starting Hourly Wage: $18.00 per hour The Administrative Specialist provides customer service and performs clerical and administrative support to the Juvenile Probation Department. This position requires a high degree of thoroughness and accuracy. Familiarity with legal forms and procedures is required to perform these duties. The work is performed under the supervision of the Lead Administrative Specialist, but some latitude is granted for the exercise of independent judgment and initiative. The principal duties of this class are performed in a general office environment. Key Responsibilities * Customer Service: o Answers incoming calls and greets walk-ins o Refers youth and families to probation officers o Determines family needs through interviewing and communication exchange * Administrative and Clerical Support: o Provides clerical support to department staff by setting appointments and taking messages o Prepares, distributes department mail o Transcribes recordings into reports for probation officers o Types reports accurately and timely o Edits and formats reports for probation officers o E-files documents o Verifies Juvenile Probation calendar to the iCourt calendars as assigned * Financial and Payments: o Takes payments from youth and families o Manages daily petty cash o Reconciles payments in iCourt and the case management system * Data Entry and Database Updates: o Enters petitions, diversions, and probation violation case information o Scans case-related documents to the Case Management System o Records drug test results and assists probation officers in managing referrals to outside agencies * Other Duties: o Performs all work duties and activities following county policies, procedures and safety practices o Other duties as assigned Qualifications Skills and Abilities: * Legal terminology and legal forms, methods and procedures * Basic bookkeeping skills * Court procedures and practices * Office equipment, practices and procedures * English grammar and punctuation * Department policies and operations as applied to the work performed * Work cooperatively and constructively with fellow workers and members of the public to provide the highest level of customer service * Follow oral and written instructions * Perform multiple tasks simultaneously, including handling interruptions, and return to and complete tasks promptly * Type a minimum of 50 wpm Special Qualifications * Successfully complete a background investigation * Ability to become a Notary Public Education and Experience * High school diploma or GED equivalency * One to three years of experience in relevant roles or industries Essential Physical Abilities * Clear speech with or without an accommodation, to effectively convey detailed or important instructions or ideas accurately, loudly and/or quickly * Sufficient clarity of hearing with or without reasonable accommodation to enable the employee to hear average or normal conversations and receive ordinary information * Visual acuity, with or without an accommodation, to read instructions, review and organize documents * Requires sufficient personal mobility and physical reflexes, which permits the employee to function in a general office environment to accomplish tasks * Ability to lift to 50lbs Disclaimer: To perform this job successfully, an individual must be able to perform the primary job responsibilities satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job. This is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice. Canyon County is an Equal Opportunity Employer. Employment decisions related to recruitment and selection are made without regard to race, color, religion, sex, national origin, age, disability or genetics.

Requirements Bachelor's degree or equivalent combination of education and experience. Minimum of 7-10 years of progressively responsible administrative or executive assistant experience, supporting senior leadership. Demonstrated experience supporting federal government or government-contracting environments. Exceptional organizational, communication, and time-management skills. Proven ability to manage competing priorities with minimal supervision. Strong proficiency with Microsoft Office tools (Word, Excel, PowerPoint, Outlook) and collaboration platforms. Ability to handle sensitive information with discretion and professionalism. Preferred Qualifications Prior experience supporting Senior Executive Service (SES) officials or equivalent senior leadership. Experience within DOE, other federal agencies, or national laboratory environments. Familiarity with DOE administrative procedures, reporting structures, and records management practices. Experience supporting multiple executives or programs simultaneously. Salary Description 75,000 - 95,000

Job DescriptionSalary: Booth Management Consulting LLC (BMC) is a diverse CPA firm that provides accounting, auditing, and management consulting services to public and private clients nationwide. Our employee-friendly company environment emphasizes quality of life, initiative, creativity, strong work ethics, and loyalty. We seek qualified, motivated, and progressive individuals to join our team as aSenior Executive Assistant. Position Summary This position will support the U.S. Department of Energy, Idaho Operations Office (DOE-ID), in collaboration with the Office of Nuclear Energy (NE) programs and other Department of Energy offices, by providing high-level administrative and management support to senior executives (e.g., Deputy Assistant Secretary). Key Responsibilities Manages complex calendars, meeting requests, and logistics (including virtual setups, building access, and escorts). Liaises with internal and external stakeholders, facilitates correspondence control, arranges domestic and international travel, and develops office SOPs. May attend meetings on behalf of the executive and provide written readouts. Will handle sensitive and confidential information, including classified correspondence. Experience & Qualifications High School Diploma or GED plus 7 years of progressively responsible executive-level administrative support experience; OR Associate's Degree plus 5 years' experience; OR Bachelor's Degree plus 3 years' experience. Exceptional organizational, communication (written and verbal), and interpersonal skills. Highly proficient in calendar management and meeting coordination. Extensive experience with federal travel regulations (FTR), correspondence control systems, and document management. Ability to handle sensitive and classified information with discretion. Advanced proficiency in Microsoft Office Suite. Experience working in a DOE environment is preferred. BMC is an equal employment opportunity (EEO)/affirmative action (AA) employer that is committed to providing a workplace that is free from discrimination based on race, color, ethnicity, religion, sex, national origin, age, marital status, sexual orientation, gender identity and expression, disability, veteran status, pregnancy, genetic information or any other status protected by applicable federal, state, local or international law. These protections also extend to applicants.

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $41.39/hour to $56.88/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

The Senior Executive Assistant provides advanced, strategic, and confidential administrative support to one or more Chiefs or Executive Vice Presidents and serves as the anchor for the Executive Assistant team. This role combines executive-level administrative excellence with leadership, mentorship, and process consistency, and provides continuity of operations in the absence of the Manager Executive & Governance Support. The Senior Executive Assistant ensures alignment between executive priorities, departmental workflows, and organizational objectives, while modeling proactive and strategic partnership behaviors across the Executive Support function. Responsibilities * Partners with assigned executives to anticipate needs, prepare for upcoming decisions, and manage competing priorities * Operates independently, and uses independent judgement to lead administrative projects including event planning and community facing support initiatives * Understands organizational strategy and aligns support efforts with executive and institutional goals * Serves as a trusted advisor and extension of executive leadership, maintaining momentum on key initiatives * Demonstrates strong judgment, diplomacy, and decision-making support in executive operations * Manages executive calendars, correspondence, and meeting logistics with precision, and interprets executive preferences and adapts workflows accordingly * Leads planning and logistics for executive meetings, retreats, and strategic sessions, ensuring materials are accurate and timely * Manages agendas, packets, and minutes for assigned steering committees, board governance committees, and community boards in alignment with executive community roles and organizational standards * Utilizes Microsoft 365 applications (Outlook, Teams, SharePoint, Loop, OneNote, Power Automate) to enhance efficiency and collaboration * Tracks key deliverables and ensures follow-up items are completed with accountability and accuracy * Mentors and onboards new Executive Assistants, sharing expertise in systems, expectations, and team standards * Supports consistency across the Executive Assistant team through adherence to naming conventions, documentation protocols, and scheduling practices * Serves as a point of contact for questions related to administrative processes, policies, and best practices * Acts as a backup to the Manager Executive & Governance Support, triaging requests, maintaining meeting cadence, and ensuring continuity of operations when needed * Leads light-lift internal projects such as administrative recognition events, director onboarding coordination, and team documentation updates * Models the professional presence, service mindset, and strategic partnership posture expected of the Executive Support team * Acts as a culture ambassador, fostering collaboration and reinforcing the department's identity as strategic partners and operational leaders * Maintains awareness of executive and departmental milestones, coordinating recognition efforts (e.g., birthdays, anniversaries, and professional milestones) * Supports team morale, inclusion, and engagements through thoughtful consistent communication and collaboration * Engages in monthly professional development through independent study, peer learning, or participation in free or low-cost professional resources (e.g., webinars, articles, or professional communities) * Demonstrates curiosity, continuous improvement, and initiative to advance both individual and team performance * Participates in projects and conversations that drive the evolution of the Executive Support function at Kootenai Health * Serves as a role model for adaptability, composure, and solution-oriented thinking * Relies on experience and judgment to plan and accomplish goals * Regular and predictable attendance is an essential job function * Performs other related duties as assigned * Competent to meet age-specific needs of the unit assigned Requirements and Minimum Qualifications * High school diploma or equivalent required; associate or bachelor's degree preferred * Minimum 7 years' experience supporting C-suite executives * Leadership experience preferred * Proficient with Microsoft 365 (Outlook, Teams, SharePoint, OneNote, Loop, Power Automate) * Excellent written and oral communication skills * Must be skilled in handling time-sensitive and confidential matters * Must be commissioned as a Notary Public in the State of Idaho or obtain commission within 6 months of employment Working Conditions * Must be able to lift and move up to 20 lbs * Typical equipment used in a clinical job * Must be able to maintain a sitting position * Must be able to move or traverse with/without accommodation Continue your career with Kootenai Health! At Kootenai Health, you can continue learning, growing, and advancing. With 397 beds licensed on the main campus, two critical access hospitals, and more than 50 clinics, we offer an almost endless array of meaningful opportunities. Our Internal Recruiters are dedicated to providing personalized service to our team members. They are available to answer internal mobility questions and assist you in navigating options to transition and expand your career and skills. If you're interested in learning more about other roles, inquiring about the internal hiring process, or better understanding career pathways opportunities, please contact the Internal Recruitment team. We look forward to assisting you in finding a position that meets your lifestyle, goals, talents, and current and future skills. What to Expect after you transfer: * If you change your title or department, you will receive a new badge. Badges are printed and available in Security on the Wednesday of the week following your transfer. * Your benefits may change if your position status (FT, PT, or PRN) has been updated. Please talk with your Recruiter if you have any questions about your status and benefits. * Those with a primary position as a PRN will receive per diem pay. Per Diem rates are tiered depending on number of years of employment. * If you are moving into a new role, HR will provide you with a new job description to review and sign. HR will also request documentation for any new requirements for your position, including experience, education, licensure, certification, etc. * If EPIC training is required for your role and you have not completed the required module for your position, please complete an EPIC Fast Track Attestation at **************************** * If an advanced background check with Health and Welfare is required for your role and you have not completed one previously, you will need to complete the process before your transfer date. Kootenai Health provides exceptional support for extraordinary careers. We value investing in our employees and look forward to supporting you to find a position that best meets your needs, passions, and goals! Apply today! Please contact Stephanie by emailing [email protected]. You can also contact the HR Front Desk at ************ or email [email protected] with any questions. Kootenai Health complies with applicable federal civil rights laws and does not discriminate on the basis of race, color, national origin, age, disability, veteran status, or sex. Kootenai Health does not exclude people or treat them differently because of race, color, national origin, age, disability, veteran status, or sex.

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Job Responsibilities: Provide administrative support to the executive team. Work closely with the executive team, clients, other partners and manage the flow of information with accuracy. Schedule meetings, contribute to their preparation, and record minutes during the meetings. Collect and organize data for documents to be reviewed by the executives and other higher officials as well as the board of directors. Supervise the work of all the employees. Prepare progress reports and produce them in front of the authorities. Make arrangements for the office supply inventories. Search information for composing emails, memos, and presentations for internal and external communication. Manage office filling system and ensure confidentiality of sensitive information. Oversee the complex administrative work that needs independent attention. Take care of accommodation and travel arrangements and prepare travel expense reports. Job Skills: Bachelor's degree in relevant houses. Proven experience in executive roles and as an assistant. Excellent organizational skills, time management skills, and ability to work without constant guidance. The capacity of giving amazing results even in a fast-paced and changing environment. Decision-making capacity and good problem-solving skills. Well-versed with MS Office Suite and other essential office gadgets. Outstanding verbal and written communication skills.

At MCI we are committed to fostering an environment where professionals can build meaningful careers, access continuous learning and development opportunities and contribute to the success of a globally expanding, industry-leading organization. We are seeking a highly organized, well-established, and detail-oriented Virtual Executive Assistant to join our remote team. As a Virtual Executive Assistant, you will perform a variety of high-level administrative tasks and support our company's senior-level managers. The Executive Assistant's responsibilities include managing calendars, making travel arrangements, and preparing expense reports. The Ideal candidate should be well-organized, have great time management skills, and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members. Hours: Monday, Friday, Tuesday 2pm - 10pm EST & Saturday, Sunday 10 - 7pm EST To be considered for this role, you must complete a full application on our company careers page, including all screening questions and a brief pre-employment test. POSITION RESPONSIBILITIES Key Responsibilities: Managing a complicated and busy schedule Performing planning, logistics, and operations work Provide comprehensive administrative support Coordinate individual and group travel Handle confidential and sensitive information with appropriate judgment and discretion Providing administrative support in a variety of capacities, including data entry, assisting with the completion of assigned projects, event/meeting planning, filing, mail handling, and processing of letters/correspondence Organize meetings summits from start to finish Phone call screening, correspondence and document preparation, bill payment, record keeping Various errands as needed Create and maintain personal action items, to-do list, and follow up and follow through pro-actively maintaining and providing status updates Be comfortable with Chief of Staff level duties and/or Project Management Be comfortable with procurement and/or logistics-level duties CANDIDATE QUALIFICATIONS WONDER IF YOU ARE A GOOD FIT FOR THIS POSITION? All positive, driven, and confident applicants are encouraged to apply. Ideal candidates for this position are highly motivated and dedicated. Proven experience as an Executive Assistant or Personal Assistant (within a BPO preferred) Excellent command of English Has excellent judgment in handling confidential information with discretion. Knowledge of office management systems and procedures Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work. Attention to detail and problem-solving skills. Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task Have a wired, high-speed internet connection (Download speed of 20Mbps+) COMPENSATION DETAILS WANT AN EMPLOYER THAT VALUES YOUR CONTRIBUTION? At MCI, we believe that your hard work deserves recognition and reward. Our compensation and benefits packages are designed to be competitive and to grow with you over time. Starting compensation is based on experience, and we offer a variety of benefits and incentives to support and reward our team members. What You Can Expect from MCI: We understand the importance of balance and support, which is why we offer a variety of benefits and incentives that go beyond a paycheck. Our team members enjoy: Paid Time Off: Earn PTO and paid holidays to take the time you need. Incentives & Rewards: Participate in daily, weekly, and monthly contests that include cash bonuses and prizes ranging from electronics to dream vacations and sometimes even cars! Health Benefits: Full-time employees are eligible for comprehensive medical, dental, and vision coverage after 60 days of employment, and all employees have access to MEC medical plans after just 30 days. Benefit options vary by location. Retirement Savings: Secure your future with retirement savings programs, where available. Disability Insurance: Short-term disability coverage is available to help protect you during unexpected challenges. Life Insurance: Access life insurance options to safeguard your loved ones. Supplemental Insurance: Accident and critical illness insurance Career Growth: With a focus on internal promotions, employees enjoy significant advancement opportunities. Paid Training: Learn new skills while earning a paycheck. Fun, Engaging Work Environment: Enjoy a team-oriented culture that fosters collaboration and engagement. Casual Dress Code: Be comfortable while you work. Compensation & Benefits that Fit Your Life MCI takes pride in tailoring our offerings to fit the needs of our diverse team across subsidiaries and locations. While specific benefits and incentives may vary by geography, the core of our commitment remains the same: rewarding effort, providing growth opportunities, and creating an environment where every employee feels valued. If you're ready to join a company that recognizes your contributions and supports your growth, MCI is the place for you. Apply today! PHYSICAL REQUIREMENTS This job operates in a professional office environment. While performing the duties of this job, the employee will be largely sedentary and will be required to sit/stand for long periods while using a computer and telephone headset. The employee will be regularly required to operate a computer and other office equipment, including a phone, copier, and printer. The employee may occasionally be required to move about the office to accomplish tasks, reach in any direction, raise or lower objects, move objects from place to place, hold onto objects, and move or exert force up to forty (40) pounds. CONDITIONS OF EMPLOYMENT All MCI Locations Must be authorized to work in the country where the job is based. Subject to the program and location of the position Must be willing to submit up to a LEVEL II background and/or security investigation with a fingerprint. Job offers are contingent on background/security investigation results. Must be willing to submit to drug screening. Job offers are contingent on drug screening results. REASONABLE ACCOMMODATION It is the policy of MCI and affiliates to provide reasonable accommodation when requested by a qualified applicant or employee with a disability unless such accommodation would cause undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment. If reasonable accommodation is needed, of Human Resources. EQUAL OPPORTUNITY EMPLOYER At MCI and its subsidiaries, we embrace differences and believe diversity benefits our employees, company, customers, and community. All aspects of employment at MCI are based solely on a person's merit and qualifications. MCI maintains a work environment free from discrimination, where employees are treated with dignity and respect. All employees are responsible for fulfilling MCI's commitment to a diverse and equal-opportunity work environment. MCI does not discriminate against any employee or applicant on the basis of age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances. MCI will consider qualified applicants with criminal histories for employment in a manner consistent with local and federal requirements. MCI will not tolerate discrimination or harassment based on any of these characteristics. We adhere to these principles in all aspects of employment, including recruitment, hiring, training, compensation, promotion, benefits, social and recreational programs, and discipline. In addition, MCI's policy is to provide reasonable accommodation to qualified employees with protected disabilities to the extent required by applicable laws, regulations, and ordinances where an employee works. ABOUT MCI (PARENT COMPANY) MCI helps customers take on their CX and DX challenges differently, creating industry-leading solutions that deliver exceptional experiences and drive optimal performance. MCI assists companies with business process outsourcing, staff augmentation, contact center customer services, and IT Services needs by providing general and specialized hosting, software, staff, and services. In 2019, Marlowe Companies Inc. (MCI) was named by Inc. Magazine as Iowa's Fastest Growing Company in the State of Iowa and was named the 452nd Fastest Growing Privately Company in the USA, making the coveted top 500 for the first time. MCI's subsidiaries had previously made Inc. Magazine's List of Fastest-Growing Companies 15 times, respectively. MCI has ten business process outsourcing service delivery facilities in Georgia, Florida, Texas, New Mexico, California, Kansas, Nova Scotia, South Africa, and the Philippines. Driving modernization through digitalization, MCI ensures clients do more for less. MCI is the holding company for a diverse lineup of tech-enabled business services operating companies. MCI organically grows, acquires, and operates companies that have synergistic products and services portfolios, including but not limited to Automated Contact Center Solutions (ACCS), customer contact management, IT Services (IT Schedule 70), and Temporary and Administrative Professional Staffing (TAPS Schedule 736), Business Process Management (BPM), Business Process Outsourcing (BPO), Claims Processing, Collections, Customer Experience Provider (CXP), Customer Service, Digital Experience Provider (DXP), Account Receivables Management (ARM), Application Software Development, Managed Services, and Technology Services, to mid-market, Federal & enterprise partners. MCI now employs 10,000+ talented individuals with 150+ diverse North American client partners across the following MCI brands: MCI BPO, MCI BPOaaS, MarketForce, GravisApps, Gravis Marketing, MarchEast, Mass Markets, MCI Federal Services (MFS), OnBrand24, The Sydney Call Center, Valor Intelligent Processing (VIP), BYC Aqua, EastWest BPO, TeleTechnology, and Vinculum. ................ The purpose of the above is to provide potential candidates with a general overview of the role. It's not an all-inclusive list of the duties, responsibilities, skills, and qualifications required for the job. You may be asked by your supervisors or managers to perform other duties. You will be evaluated in part based on your performance of the tasks listed in this . The employer has the right to revise this at any time. This job description is not an employment contract, and either you or the employer may terminate employment at any time for any reason.

Full-time Description This role is for you if… You're the kind of person who finishes the loop, not just starts the task. You can juggle details without dropping the ball, keep things polished and professional, and you're energized by being the go-to person who makes an office run smoothly. Do you… Love turning messy, real-life details into clean lists, trackers, and follow-through? Stay calm when priorities shift and requests come in fast? Take pride in professional, polished output - especially printed materials, packets, and client-facing documents? If so, keep reading. Role Overview We're hiring an Executive Assistant & Office Coordinator to support RELA's leadership team and keep our Boise office operations running smoothly. This is an assistant/support role - you'll coordinate with department owners (HR/recruiting/compliance, accounting/finance, scheduling leaders) and help get work done, documented, and followed through. You are not the primary owner of HR, accounting, or scheduling - but you are expected to be a dependable Boise-based operator who helps keep things moving and closes loops. Executive & Leadership Support Manage calendars, meetings, agendas, and follow-ups. Draft professional emails and internal communications. Track action items and deadlines; drive tasks to completion. Support special projects, research, and miscellaneous “make this happen” requests. Boise Office Operations (The “Office Glue”) Be the Boise point of contact for walk-ins/visitors and interpreter support. Keep the office organized and running; supplies, facility needs, vendor coordination. Coordinate logistics for on-site meetings, interpreter training, and orientation. Handle mail/shipping and secure document handling. Maintain clean digital/physical filing and documentation standards. Translation Coordination Own translation projects end-to-end: intake, requirements gathering, quoting inputs, and delivery timelines. Assign work to the right translator/reviewer, track progress, and keep stakeholders updated. Review final deliverables for completeness and client-ready formatting/polish; coordinate revisions when needed. Deliver the final product to clients professionally and on time; maintain a clean translation log/status tracker. Ensure translation billing details are complete and hand off clean documentation for invoicing. Coordinate certified/notarized translation needs when applicable. Print Production & Polished Materials (This matters here) Print, laminate, trim, and distribute badges and OPI/VRI cards cleanly and consistently. Produce professional office/client-facing materials (signs, packets, handouts). Apply strong visual attention to detail: alignment, margins, spacing, borders, color, consistency. Update simple materials using templates (e.g., Canva, Word/PowerPoint layout, PDF tools). You can reliably produce clean, aligned, consistent badges/cards/packets (not crooked, not off-center, not sloppy) Finance/Billing Support (Non-Accounting) Receive and record client payments (checks). Prepare/coordinate deposits and deposit documentation (audit trail). Send confirmations/supporting docs to accounting for recordkeeping. Support invoice inputs and routing (details, PO numbers, job references, translation vs interpreting). Assist with collections support (tracking, documentation, follow-up). Chase clarifications on time/actuals mismatches and invoice exceptions. Compliance & Onboarding Support (Assist HR Team) In-person Boise support for interpreter onboarding and document collection/scanning. Track and follow up on compliance requirements and escalate at-risk deadlines. Keep interpreter files accurate, current, and clean (no duplicates/outdated docs). Support status changes and ensure updates “stick” across tools (as directed). Operations Follow-Up Engine Maintain action-item and open-loop trackers. Send clear status updates so leadership doesn't have to chase people. Coordinate across teams to ensure Boise-side steps are completed and documented. Light Phone Coverage / Scheduling Support (Backup Only) Triage overflow calls and route correctly while capturing key intake details. Perform simple scheduling support tasks only when delegated (confirm availability, send templates, update notes). What Success Looks Like (90-Day Win) Leadership feels a real reduction in mental load because follow-ups and tracking are handled. Boise office looks and feels organized, welcoming, and reliable. Printed materials (badges/cards/packets) look consistently professional. Tasks don't stall - work moves forward with clear documentation and closed loops. The Fine Print Position: Executive Assistant & Office Coordinator Status: Full-Time (35+ hours/week), Non-exempt (W-2). Work Location: In-office position at our Boise office. Compensation: $22-$25/hour depending on experience. Probation: 90-day introductory period with performance review. Schedule: 35-40 hours per week, Monday-Friday between 9:00 AM-5:30 PM & occasional needs on weekends & evenings. 30-minute paid lunch. How to Apply Send your resume and a brief cover letter. If you want to stand out, include a short note answering: 1. Why you're a great “follow-up engine.” 2. A time you built a simple tracker/process that made work easier. 3. Optional: attach a sample of your work (a flyer, one-pager, checklist, or any printed/visual piece you're proud of). About RELA RELA Language Professionals provides interpretation and document translation services in over 80 languages, facilitating communication in healthcare and other community, business and legal settings, by enabling language access for Limited English Proficient individuals in our communities while simultaneously helping our clients effectively reach, serve, communicate seamlessly and foster understanding with each other through our interpreters and translators. We support our language professionals by providing professional work opportunities for them to serve their local communities and foster a supportive network for language professionals to excel in their skills and careers with ongoing professional development. Requirements What You'll Need Experience & Skills 2+ years of administrative support, office coordination, or executive support. Strong written communication and professional judgment with confidential information. Excellent organization, follow-through, and “finish what you start” discipline. You can reliably produce clean, aligned, consistent badges/cards/packets (not crooked, not off-center, not sloppy) Must-Have Traits Calm under pressure, resourceful, and solution-oriented. Warm, professional, and confident with walk-ins and phone interactions. High ownership, low ego - accountable and reliable. Strong attention to detail, including visual/presentation polish. Nice-to-Have Canva/basic design/layout comfort. Notary Public (Idaho) or willingness to obtain within an agreed window. Experience in fast-paced, high-growth environments. Salary Description $22 - $25 / hr depending on experience/credentials

Job Title: Corporate Meat Assistant Primary Supervisor: Corporate Meat Manager Status: Non-Exempt The Corporate Meat Assistant will support the Corporate Meat Manager in overseeing the meat departments across all store locations. This role involves assisting in the development and implementation of strategies to ensure the highest quality of meat products, maintaining compliance with food safety regulations, managing vendor relationships, and providing training and support to store-level meat department teams. The Corporate Meat Assistant will also play a key role in inventory management, merchandising, and ensuring customer satisfaction with our meat products. Essential Duties and Responsibilities: * Assist the Corporate Meat Manager in the execution of strategies and policies to enhance the performance and quality of meat departments. * Assist in managing relationships with meat suppliers to ensure consistent supply and quality. * Provide training and support to store-level meat department teams to ensure compliance with company standards and procedures. * Help monitor inventory levels, order supplies, and manage stock to reduce waste and ensure availability of products. * Ensure all meat departments comply with federal, state, and local food safety regulations and company policies. * Assist in developing and implementing effective merchandising strategies to enhance product presentation and drive sales. * Monitor product quality and conduct regular inspections to ensure the highest standards are maintained. * Address customer inquiries and concerns, ensuring a high level of satisfaction with our meat products. * Maintain accurate records and reports related to inventory, sales, and departmental performance. * Travel to various store locations as necessary to support the operational needs of meat departments, working flexible days and shifts throughout the week. Knowledge: * In-depth knowledge of meat products, including cuts, grades, and quality standards. * Understanding of food safety regulations and best practices in meat handling and storage. * Familiarity with inventory management principles and techniques. Skills: * Strong organizational skills with the ability to manage multiple tasks and priorities. * Excellent communication skills, both verbal and written, for interacting with vendors, store teams, and customers. * Proficiency in Microsoft Office applications (Excel, Word, PowerPoint). * Effective problem-solving skills with the ability to address issues promptly and efficiently. Abilities: * Ability to work collaboratively with store teams and other departments. * Ability to train and mentor store-level staff in meat department operations. * Ability to maintain high standards of quality and compliance in all meat department activities. * Ability to travel to store locations as needed. Minimum Qualifications: * High school diploma or equivalent * At least 2 years of experience in a retail meat department or a similar role. * Strong understanding of meat products and food safety regulations. * Experience in training and supporting staff. * Excellent organizational and communication skills. * Ability to work flexible hours and travel to multiple store locations.

Job Title: Corporate Meat Assistant Primary Supervisor: Corporate Meat Manager Status: Non-Exempt The Corporate Meat Assistant will support the Corporate Meat Manager in overseeing the meat departments across all store locations. This role involves assisting in the development and implementation of strategies to ensure the highest quality of meat products, maintaining compliance with food safety regulations, managing vendor relationships, and providing training and support to store-level meat department teams. The Corporate Meat Assistant will also play a key role in inventory management, merchandising, and ensuring customer satisfaction with our meat products. Essential Duties and Responsibilities: Assist the Corporate Meat Manager in the execution of strategies and policies to enhance the performance and quality of meat departments. Assist in managing relationships with meat suppliers to ensure consistent supply and quality. Provide training and support to store-level meat department teams to ensure compliance with company standards and procedures. Help monitor inventory levels, order supplies, and manage stock to reduce waste and ensure availability of products. Ensure all meat departments comply with federal, state, and local food safety regulations and company policies. Assist in developing and implementing effective merchandising strategies to enhance product presentation and drive sales. Monitor product quality and conduct regular inspections to ensure the highest standards are maintained. Address customer inquiries and concerns, ensuring a high level of satisfaction with our meat products. Maintain accurate records and reports related to inventory, sales, and departmental performance. Travel to various store locations as necessary to support the operational needs of meat departments, working flexible days and shifts throughout the week. Knowledge: In-depth knowledge of meat products, including cuts, grades, and quality standards. Understanding of food safety regulations and best practices in meat handling and storage. Familiarity with inventory management principles and techniques. Skills: Strong organizational skills with the ability to manage multiple tasks and priorities. Excellent communication skills, both verbal and written, for interacting with vendors, store teams, and customers. Proficiency in Microsoft Office applications (Excel, Word, PowerPoint). Effective problem-solving skills with the ability to address issues promptly and efficiently. Abilities: Ability to work collaboratively with store teams and other departments. Ability to train and mentor store-level staff in meat department operations. Ability to maintain high standards of quality and compliance in all meat department activities. Ability to travel to store locations as needed. Minimum Qualifications: High school diploma or equivalent At least 2 years of experience in a retail meat department or a similar role. Strong understanding of meat products and food safety regulations. Experience in training and supporting staff. Excellent organizational and communication skills. Ability to work flexible hours and travel to multiple store locations.

Join Our Campus Community! Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today! Why Choose Us? At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include: Generous Retirement Contributions: The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan. Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs. Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure. Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth. Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources. At the University of Wyoming, we're committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW's Benefits Summary. JOB TITLE: Office Assistant, Senior JOB PURPOSE: Perform general office support tasks including basic data entry, scheduling and/or reception duties at front desk of medical clinic at UW Family Medicine in Cheyenne, Wyoming. ESSENTIAL DUTIES AND RESPONSIBILITIES: Perform basic front desk/receptionist support of the UW Family Medicine Clinic. Perform light bookkeeping duties which may include: accepting patient payments, applying patient payments to accounts, assist patients with applications for sliding fee scale application. Discuss problem accounts or billing issues for problem resolution; refer difficult or complicated issues to supervisor. Provide data entry; modify or correct designated information on the electronic medical record; Set up and use a variety of specialized typing formats; type detailed and/or technical data. Perform customer relations receptionist duties, screen calls and individuals, and make appointments. Proofread and edit own work, or the work of others, to correct errors in grammar, punctuation, spelling, sentence and paragraph structure. Provide resolution to forms processing problems. SUPPLEMENTAL FUNCTIONS: Perform miscellaneous job-related duties as assigned. Attend and participate in training and other professional development activity. Participate in performance-related goal setting and achievement to meet personal and organizational goals and objectives. COMPETENCIES: Ability to learn Adaptability Attention to detail Initiative Quality Orientation Work Prioritization & Management MINIMUM QUALIFICATIONS: Education: High School Diploma or GED Experience: 1 year progressively responsible work-related experience Required licensure, certification, registration or other requirements: None DESIRED QUALIFICATIONS: Experience in a medical clinic or healthcare setting Strong attention to detail Strong communication skills Customer Service experience REQUIRED APPLICATION MATERIALS: Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application: Cover letter Resume or C.V. Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position). This position will remain open until filled. Complete applications received by 10/06/2025 will receive full consideration. Due to a current system limitation, you may only be prompted to upload your resume/CV and a Cover Letter. To ensure your application is complete, we recommend you put all of your application materials into one file with your cover letter. However, if you're experiencing any issues in doing so, please send any additional application materials to ****************, and a recruiter will manually add them to your application packet. To help us process your application more efficiently, please include the 6-digit job ID number (located at the bottom of the job posting) in your email. WORK LOCATION: On-campus: This position provides support to clinic patients, and the successful candidate must be available to work on site at our clinic, UW Family Medicine clinic located in Cheyenne, Wyoming. WORK AUTHORIZATION REQUIREMENTS: The successful candidate must be eligible to work in the United States. Sponsorship for H-1B work authorization or work visa is not available for this position. HIRING STATEMENT/EEO: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at ************ or email ****************. ABOUT CHEYENNE: Cheyenne is the capital city of Wyoming. It's home to the Cheyenne Frontier Days Old West Museum, with exhibits about early rodeos and artifacts like 19th-century passenger wagons. The landscaped Cheyenne Botanic Gardens includes a labyrinth. Collections at the Wyoming State Museum include dinosaur fossils. For more information on Cheyenne and Laramie County please visit: *************************

Executive Assistant / Office Administrator This executive assistant will be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on the executive assistant to be flexible and consistent while maintaining the confidentiality of high-level systems and operations. Objectives of this role Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows Manage communication with employees by liaising with internal and external executives on various projects and tasks Plan and orchestrate work to ensure that senior executives' priorities are met, organizational goals are achieved, and best practices are upheld Responsibilities Executive Assistant Duties: Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database Maintain professionalism and strict confidentiality with all materials Organize team communications and plan events, both internal and off-site Office Administrative Duties: Oversee day-to-day office operations to ensure a smooth and efficient working environment. Serve as point of contact for vendors, facility management, and service providers. Order and maintain office supplies, equipment, and kitchen stock. Coordinate team events, company meetings, and morale-building activities. Onboard new employees and manage access, workspace setup, and orientation. Manage incoming/outgoing mail and shipping logistics. Required skills and qualifications Four or more years of experience in an administrative role reporting directly to upper management Excellent written and verbal communication skills Strong time-management skills and an ability to organize and coordinate multiple concurrent projects Proficiency with office productivity tools and an aptitude for learning new software and systems Flexible team player, willing to adapt to changes and unafraid of challenges Ability to maintain confidentiality of information related to the company and its employees Preferred skills and qualifications Experience in overseeing budgets and expenses Experience in developing internal processes and filing systems Salary: $45,000-$55,000 DOE Qualifications Required skills and qualifications Four or more years of experience in an administrative role reporting directly to upper management Excellent written and verbal communication skills Strong time-management skills and an ability to organize and coordinate multiple concurrent projects Proficiency with office productivity tools and an aptitude for learning new software and systems Flexible team player, willing to adapt to changes and unafraid of challenges Ability to maintain confidentiality of information related to the company and its employees Preferred skills and qualifications Experience in overseeing budgets and expenses Experience in developing internal processes and filing systems

To work as part of a team in the delivery of professional, effective, high quality corporate secretarial and statutory services on behalf of private equity/hedge funds and their underlying companies as well as a number of listed companies, ensuring KPI's and targets set by senior management are met. Job Duties in Brief: * Maintenance of statutory registers, records and minute books for clients * Ensuring all requisite filings with the Guernsey Registry are made within the statutory deadline * Be aware of the general obligations and requirements of, primarily, Guernsey Companies Law * Keep up to date with local regulation. Highlight areas of impact to clients to team leader and colleagues as appropriate; * Liaise with auditors, lawyers, notaries and other professional external parties as required; * Review of prime documents for clients (e.g. M&A, Prospectus/Scheme Particulars etc); * Organise, prepare agendas for and take minutes of client board meetings and general meetings as required as well as any follow up action; * Establishment of companies, limited partnerships and limited liability partnerships; winding up/dissolution of same About You: * ICSA qualified or part qualified or a similar academic background; * At least 2 years of relevant industry experience; * Commercial, service-minded, hands-on and dynamic attitude plus international mind-set; * Strong analytical skills and leading by example; * Excellent (interpersonal) communication skills, both verbal and written; * Good planning and time management/prioritization skills; * Ability to work in a team and autonomously as well as liaising with other departments within a large organisation; * Demonstrate a 'can do' attitude in all aspects of the role, be self-motivated, focused on and take pride in the achievement of personal, team and organizational goals.

Job Description The Opportunity This role starts as a Project/Office Administrator and is designed to grow into a true Executive Administrator as the company expands. You'll be the connective tissue across owners, field teams, subs, and clients. In the near term, that means driving day-to-day project and office operations. Long term, you'll help protect executive time, refine systems, and build out the administrative backbone of the business. This is a fit for someone who: Likes to build systems, not just “do tasks” Enjoys wearing multiple hats in a growing small business Is curious about automation, AI tools, and smarter workflows Wants a long-term home where they can grow with the company Key Responsibilities Project & Office Administration Support project set-up, documentation, and closeout (contracts, COIs, permits, change orders, etc.) Track invoices, pay applications, and basic job cost-related admin (routing, approvals, follow-up) Maintain organized digital and physical files for projects, vendors, and clients Handle incoming calls, mail, and general office coordination; route items to the right person quickly Executive & Owner Support Triage owners' inboxes and highlight what actually needs their attention Own calendar management, meetings, and basic travel coordination Draft and polish emails, client updates, and internal communications for owner review Protect focus time by filtering requests, setting expectations, and organizing priorities Workflow, Systems & Automation Map how admin work currently flows: from emails and invoices to approvals, payments, and follow-through Spot friction, delays, and repeat issues in existing workflows and recommend improvements Use tools like AI, templates, and basic automations to reduce repetitive work across email, scheduling, and documentation Periodically audit admin workflows and systems for accuracy, time savings, and clarity Operational Gatekeeping Act as the first filter for incoming requests: should this be automated, delegated, scheduled, or escalated? Help build simple SOPs so recurring tasks don't bounce back to the owners Keep admins, field staff, and owners aligned on what is urgent vs. important Core Competencies The right person brings a mix of: Administrative Workflow Understanding Sees the full path of a process (e.g., invoice intake → approval → payment → filing) Can track and manage workflows even if they aren't doing every step Notices where things typically stall or get messy AI & Automation Competency Uses tools like ChatGPT and other AI platforms to draft emails, summarize notes, and build light SOPs Asks, “How can this be automated?” before defaulting to manual work Interested in staying current on basic productivity and automation tools Executive Time Protection & Operational Gatekeeping Filters inputs so the owners focus on the few things that truly need their involvement Knows how to say “not now” gracefully and reroute requests Organizational Design Mindset Thinks in systems, not individual tasks Wants to build structures that run smoothly with minimal owner involvement Industry Familiarity (Nice to Have) Background in construction, trades, or residential remodeling is helpful but not required Comfortable working with subs, suppliers, and clients in a project-based environment Ideal Background 3-7+ years in administrative roles (project admin, office admin, coordinator, EA, or similar) Experience in construction, trades, field services, or another project-based business is required. Strong written and verbal communication; can draft clear, concise, professional messages High comfort with technology: email, calendars, shared drives, task tools, and AI platforms Track record of making things simpler, faster, and easier for leadership teams High integrity, discretion, and maturity in handling sensitive information

Parking Administration Associate JOB TITLE: Parking Administration Associate CLASSIFICATION: Non-Exempt DEPARTMENT: Police Department SUPERVISOR: Parking Administration Manager SALARY: $37,219 to $44,663 Annually GENERAL JOB DESCRIPTION Conducts patrols in an effort to gain compliance with city parking regulations. Parking Administration Associates will enforce city parking regulations when necessary. This position is a limited authority uniform position. PRIMARY DUTIES AND RESPONSIBILITIES Enforce city parking regulations by patrolling city streets in a vehicle, on foot, or other approved means of transportation. Issue parking violations without preferential treatment. Collect photograph evidence of parking violations and provide testimony to their accuracy. Maintain records and secure confidential documents. Complete forms and reports as necessary Immobilize vehicles when authorized by the placement of a device. Operate an on-board license place recognition camera system; perform minor maintenance or update software. Train coworkers in area of responsibility as needed. Operate an electronic techet writing system. Operate a computer terminal, mobile data terminal, copiers, and printers. Answer telephones, respond to requests and inquiries from the public and departmental personnel in a courteous manner, and provide general information regarding department policies, procedures, and regulations. Operate a motor vehicle in various weather conditions. Communicate via police radio and mobile data terminal. Maintain assigned equipment and supplies and arrange for the repair and routine maintenance of assigned vehicles and equipment. Perform assigned duties with significant independence. Communicate with the public in a professional and courteous manner while demonstrating high professional standards as a representative of the City of Cheyenne. SECONDARY DUTIES AND RESPONSIBILITIES Attend various trainings. Parking Administration Associates are sworn in as Community Service Officers (CSO) and may assist on an as-needed basis as a CSO. Perform other duties and responsibilities as required KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of and ability to interpret and apply pertinent local laws. Knowledge of first aid principles and infectious disease exposure practices. Knowledge of interviewing and interrogation techniques. Skills to prepare clear, accurate and grammatically correct written reports. Ability to exercise sound judgement and rational thinking under stressful circumstances while choosing an appropriate and reasonable course of action. Ability to maintain a high level of confidentiality. Ability to communicate clearly and concisely, both orally and in writing. Ability to establish and maintain cooperative working relationships. Ability to interact and communicate with the public in a manner that promotes trust and legitimacy with the City of Cheyenne. QUALIFICATIONS FOR THE JOB Required: High school diploma or equivalent and three (3) years of support systems management plus two years of supervisory responsibility required. PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading, and writing. The employee is also required to maintain physical condition necessary for operating assigned equipment, walking, standing, kneeling, repeated bending or sitting for prolonged periods of time and lifting to 30 pounds. Maintain mental capacity which allows the capability of making sound decisions demonstrating intellectual capabilities. This is safety sensitive position and is subject to random drug and alcohol testing. Working Environment : Work closely with others in an office utilizing a computer and other various office equipment. Must be willing to submit to a background investigation, a polygraph and have no prior felony convictions.

Parking Administration Associate JOB TITLE: Parking Administration Associate CLASSIFICATION: Non-Exempt DEPARTMENT: Police Department SUPERVISOR: Parking Administration Manager SALARY: $37,219 to $44,663 Annually GENERAL JOB DESCRIPTION Conducts patrols in an effort to gain compliance with city parking regulations. Parking Administration Associates will enforce city parking regulations when necessary. This position is a limited authority uniform position. PRIMARY DUTIES AND RESPONSIBILITIES * Enforce city parking regulations by patrolling city streets in a vehicle, on foot, or other approved means of transportation. * Issue parking violations without preferential treatment. * Collect photograph evidence of parking violations and provide testimony to their accuracy. * Maintain records and secure confidential documents. * Complete forms and reports as necessary * Immobilize vehicles when authorized by the placement of a device. * Operate an on-board license place recognition camera system; perform minor maintenance or update software. * Train coworkers in area of responsibility as needed. * Operate an electronic techet writing system. * Operate a computer terminal, mobile data terminal, copiers, and printers. * Answer telephones, respond to requests and inquiries from the public and departmental personnel in a courteous manner, and provide general information regarding department policies, procedures, and regulations. * Operate a motor vehicle in various weather conditions. * Communicate via police radio and mobile data terminal. * Maintain assigned equipment and supplies and arrange for the repair and routine maintenance of assigned vehicles and equipment. * Perform assigned duties with significant independence. * Communicate with the public in a professional and courteous manner while demonstrating high professional standards as a representative of the City of Cheyenne. SECONDARY DUTIES AND RESPONSIBILITIES * Attend various trainings. * Parking Administration Associates are sworn in as Community Service Officers (CSO) and may assist on an as-needed basis as a CSO. * Perform other duties and responsibilities as required KNOWLEDGE, SKILLS, AND ABILITIES * Knowledge of and ability to interpret and apply pertinent local laws. * Knowledge of first aid principles and infectious disease exposure practices. * Knowledge of interviewing and interrogation techniques. * Skills to prepare clear, accurate and grammatically correct written reports. * Ability to exercise sound judgement and rational thinking under stressful circumstances while choosing an appropriate and reasonable course of action. * Ability to maintain a high level of confidentiality. * Ability to communicate clearly and concisely, both orally and in writing. * Ability to establish and maintain cooperative working relationships. * Ability to interact and communicate with the public in a manner that promotes trust and legitimacy with the City of Cheyenne. QUALIFICATIONS FOR THE JOB Required: High school diploma or equivalent and three (3) years of support systems management plus two years of supervisory responsibility required. PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading, and writing. The employee is also required to maintain physical condition necessary for operating assigned equipment, walking, standing, kneeling, repeated bending or sitting for prolonged periods of time and lifting to 30 pounds. Maintain mental capacity which allows the capability of making sound decisions demonstrating intellectual capabilities. This is safety sensitive position and is subject to random drug and alcohol testing. Working Environment: Work closely with others in an office utilizing a computer and other various office equipment. Must be willing to submit to a background investigation, a polygraph and have no prior felony convictions.