Executive assistant jobs in Indiana - 321 jobs

Job title: Marketing & Operations Assistant to VP Company: Indianapolis Roofing LLC Employment type: Full-time ⸻ Indianapolis Roofing LLC is a family-owned roofing and construction firm headquartered in Carmel, Indiana, serving clients throughout Carmel, Indianapolis, and the surrounding region. We specialize in residential and commercial roofing, state and federal contracts, roof repairs, insurance restoration, gutters, siding, and a full range of exterior services. ⸻ The Role This is a hybrid-function role (marketing + operations + executive assistant), and it is 100% on-site in Carmel, IN: • ~50% Marketing & Growth (digital + local) • ~25-35% Operations & Company Support • ~15-25% Executive & Personal Assistant support to the VP This position is designed for a marketing professional who wants to grow into executive-level operations and leadership. There are clear vertical growth paths and long-term earning potential that can exceed $200,000/year as you take on more responsibility, drive results, and move into higher-level management roles. It's ideal for someone with a degree or equivalent experience in Marketing, Communications, Business, or similar who wants to grow into Marketing Management or even Company Operations/General Management over the next few years. You'll be hands-on with day-to-day execution while helping us build the systems and foundations for growth. If you're excited about this role but don't meet every single requirement, we still encourage you to apply. We know great candidates come from a variety of backgrounds and experiences. ⸻ What You'll Do Marketing & Growth (≈ 50%) • Plan, build, and schedule email marketing campaigns to past clients, leads, and referral partners • Help create simple automations and follow-up sequences • Optimize and maintain our Google Business Profile • Post daily content across: • Facebook • Instagram • TikTok • Pinterest • X/Twitter • Threads • Publish YouTube Shorts and long-form content on a regular cadence • Do basic video editing for job-site clips, testimonials, and educational content • Use bulk posting / scheduling tools to repurpose content across platforms • Leverage AI tools (e.g., ChatGPT and similar platforms) to: • Draft and refine posts, emails, and landing page copy • Generate campaign ideas and content outlines • Help create SOP drafts, checklists, and internal documents faster • Help drive affiliate & partnership marketing: • Find places to get us posted, mentioned, or featured (local blogs, podcasts, digital magazines, neighborhood groups, trade partners, etc.) • Benefit from financial incentives tied to qualified referrals and successful partnerships generated through your outreach • Help manage and optimize paid ads (Google, social platforms) • Coordinate and/or implement website updates and changes, including: • Service pages • Landing pages • Blogs • Portfolio photos • Lead forms • Collaborate with any external web/SEO partners • Actively request, collect, and showcase testimonials, including: • Written reviews • Video testimonials • Before/after stories • Track and report key marketing metrics (lead volume, close rates, campaign performance) ⸻ Operations & Company Support (≈ 25-35%) • Help keep jobs, leads, and tasks organized for the VP and the team • Update CRM and project tracking tools • Maintain status boards for leads, inspections, estimates, and active jobs • Coordinate communication with: • Internal team members • Subcontractors/crews • Vendors and suppliers (as needed) • Assist in building and documenting SOPs (checklists and repeatable processes for sales, marketing, and operations) • Help monitor key business metrics: • Weekly/monthly sales • Job progress and timelines • Collections and customer feedback • Support hiring and HR: • Posting job listings • Screening applicants • Scheduling interviews and helping with onboarding checklists ⸻ Executive & Personal Assistant Support to VP (≈ 15-25%) • Work closely with the VP to: • Prioritize daily and weekly tasks • Maintain and protect the calendar (meetings, calls, focus blocks) • Prepare short summaries and action lists after key meetings • Act as a direct support and right hand to the VP in day-to-day decision-making and follow-through • Occasionally assist with personal/logistical tasks that support the VP's productivity (organizing documents, filing, light travel coordination) ⸻ About You Education & Experience • Bachelor's degree (or equivalent experience) in Marketing, Communications, Business, or related field preferred • 1-3+ years of experience in: • Marketing coordination, digital marketing, or content/social media • Operations, admin, or assistant work is a plus • Experience in roofing, construction, trades, or home services is a bonus, not a requirement Skills & Competencies • Comfortable with: • Social platforms: Facebook, Instagram, TikTok, Pinterest, X/Twitter, Threads, YouTube, Google Business Profile • Basic video editing and simple graphic tools (or eager to learn) • Email marketing platforms and basic list management • Proficient using AI tools (e.g., ChatGPT or similar) for professional work, including: • Drafting and refining social posts, emails, and website copy • Researching topics and summarizing information • Creating outlines, checklists, and SOP drafts to speed up execution • Strong writing skills for posts, emails, and simple landing pages • Highly organized and detail-oriented; able to manage multiple moving pieces • Tech-comfortable: • Google Workspace / Microsoft Office • CRM/project management tools (training provided) Personal Qualities • Ambitious and excited to grow into leadership in marketing and/or operations • Professional, mature, and comfortable working closely with ownership • Creative, proactive, and solutions-focused • High integrity, reliable, and consistent • Enjoys a fast-moving, entrepreneurial environment where you help build the system, not just follow it ⸻ Growth & Compensation • Clear path to: • Marketing Manager (owning strategy, budget, and future team), or • Operations / General Manager (helping run the company day-to-day) • Direct exposure to: • Strategic decisions • System building • Leadership and business scaling • Compensation: Competitive base salary (DOE) with performance-based bonus potential (including referral/partnership incentives and long-term earning potential that can exceed $200,000/year in senior roles) • Schedule: Full-time, standard business hours (100% on site) • Location: On-site role based in Carmel, IN, serving Carmel, Indianapolis, and surrounding areas ⸻ How to Apply Please apply via LinkedIn with: • Your resume • A short note or cover letter answering: • Why does this hybrid marketing + operations + assistant role appeal to you? • How do you see yourself growing with Indianapolis Roofing LLC over the next 3-5 years? • (Optional) Links or examples of: • Social accounts you've managed • Email campaigns, content, or portfolio pieces

BACKGROUND The Jewish Federation of Greater Indianapolis (JFGI) is the central fundraising and community planning organization for the Indianapolis Jewish Community. With an Annual Campaign of $4.6 million and Endowment assets under management of $90 million, the Federation supports and enriches the lives of Jews locally, nationally, in Israel, and around the world. We provide funding to several local and regional agencies, many national and overseas partners, and numerous independent programs that provide deeper connection and create Jewish community in Central Indiana. The Federation resides on and manages the operations of a 40-acre campus, and programs funded by the Federation create life-sustaining and life-changing impact, while inspiring and engaging members of the Indianapolis Jewish Community. SUMMARY Reporting to the Chief Marketing Officer, the Administrative Coordinator will be an organized, detail-oriented multi-tasker who enjoys managing a diverse set of responsibilities. The successful candidate will have the opportunity to work closely with fellow professionals, volunteers and donors alike. The team member will provide administrative support to the CEO, work with the Federation Board and committees, be responsible for general office management, and assist with programs and events in all departments. Working with the Development team in the organization's CRM system, the Administrative Coordinator will be responsible for general and event data, managing data hygiene, and communicating with donors. This position is full time and requires working in the office 5 days a week during normal business hours. REPRESENTATIVE FUNCTIONS OR DUTIES · General Office Reception · Office Supplies and Organization · Mail Intake and Check Recording · CEO Administrative Support · Board and Committee Administrative Support · Donor Acknowledgement Letters · General and Event CRM Data Entry · Lifecycle Recognition and Correspondence · Travel Support · Federation Event and Program Support · Other duties as assigned QUALIFICATIONS Maintains a positive and engaging demeanor Excellent interpersonal communication skills, both verbal and written Organized with strong aptitude for detail and prioritization Able to work 5 days a week in office with occasional evening/weekend program support Manage sensitive and confidential information with strong sense of discretion Overall internet and computer literacy and proficiency with Outlook, Word, Excel, Adobe, and familiarity with CRM databases Ability to represent JFGI and its values and ideals with the highest integrity A minimum of 2 years' experience in an office environment BENEFITS · Full Time · Competitive Salary · Paid personal, sick and vacation leave · Medical, Vision, Dental Insurance · Retirement Plan Interested, qualified candidates should forward resumes and cover letters to ********************. The Jewish Federation of Greater Indianapolis is an Equal Opportunity Employer. The Jewish Federation of Greater Indianapolis does not discriminate on the basis of an individual's race, color, sex, national origin, disability, religion, age, or sexual orientation.

Details Admin Assistant Company: Japanese Manufacture Salary: 45-50K Status: Full-time, Hours: 9:00am-5:00pm schedule with minimal overtime Benefits Medical, Dental, and Vision insurance: 99% company-paid Company-paid Life Insurance and Short- and Long-Term Disability 401(k) with company match Performance-based bonus program Paid Time Off (PTO) and paid vacation days Responsibilities Handle external communication including answering phone calls and responding to inquiries Update and maintain VTC (virtual time clock software) for payroll Manage office supplies, company cell phones, and company vehicle maintenance and records Assist with minor accounting tasks (e.g., invoicing, aging report review) Manage office building maintenance and repair, and janitorial services Lead Emergency Response Team (ERT) activities (e.g., safety training, flu clinic coordination, etc.) Support HR tasks (e.g., new hire orientation) Other general administrative tasks (e.g., ordering business cards, organizing company events, etc.) Perform other duties as assigned by the supervisor or management Qualifications Bachelor's degree (any major) preferred, or equivalent experience Prior administrative or similar experience preferred Ability to understand company issues from multiple perspectives and maintain a big-picture view Proactive mindset with the ability to identify potential problems in advance Strong multi-tasking ability; able to work independently with attention to detail Proficiency in Microsoft Office (Excel, Word, PowerPoint) Japanese Language is a big plus

About Us Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects. The Role We Want You For The Field Administrative Assistant takes the lead in providing comprehensive support to Clayco Project Managers, Project Engineers, Superintendents, Mission Control and Technical Services, as assigned. Prepare daily and monthly reports, checks outboxes and distributes mail. Assist Clayco in document management by entering and processing of subcontracts, purchase orders, letters of intent, change orders, safety audits, submittals, bid packages, entering punch-list items and updating the information thru the completion of the job and other paper work processing. Follow up with subcontractors and suppliers if executed documents are missing. Arrange meetings, travel, and ordering food if required, In addition; greet and direct visitors, workers, deliveries, and overall assistance to the entire project team and activities taking place on job site with whatever is needed to accomplish the company's objectives. Acts on own initiative, with a minimal amount of supervision, and yet is a team player. This person is assigned to project teams and will need to be organized, focused and a quick learner. The Specifics of the Role: Prepares correspondence (typing). Readily assists with whatever is needed to accomplish the company's objectives. This includes typing, filing, copying, binding, scanning, and whatever else is necessary. This will also include document retrieval for auditing and litigation as needed. Retrieves, scans, transmits and electronically (or physically) distributes executed subcontracts, change orders and other documents associated with projects. This is an extremely important responsibility. May type contracts, change orders, letters of intent, meeting minutes, etc., and distribute as required. May also help obtain, assemble and assist with project closeout. May assist in entering punch list items and updating the information thru the completion of the job. Routinely will run reports and dunning letters on projects as required. Enter Daily Reports for Clayco and Subcontractors each day and follow up with Subcontractors on missing paperwork. Update rack drawing with the most current issues on a timely basis. This may be daily. Requirements: Interested in learning the business - evolving into someone who will look for solutions to issues and not just pass along messages. A diligent, mature, responsible individual - who is a self-starter, is detail-oriented and attentive to the needs of others. Able to handle deadlines in pressure situations, with a sense of urgency about the work being performed. Organized with the ability to set priorities and take direction. A Team Player, ready to assist in any role, who is positive, with a winning attitude, and one who enjoys a challenge. Embraces change and recognizes the benefits with a positive outlook. Is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problems. Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills Why Clayco? 2025 Best Places to Work - St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal. 2025 ENR Midwest - Midwest Contractor (#1). 2025 ENR Top 100 Design-Build Firms - Design-Build Contractor (Top 5). 2025 ENR Top 100 Green Contractors - Green Contractor (Top 3). 2025 ENR Top 25 Data Center Builders - Data Center Contractor (Top 3). Benefits Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more! Compensation The hourly pay for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 5+ years of relevant experience providing administrative support to 1 or more executives 11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. BA/BS 16. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites 17. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones 18. Experience maintaining confidentiality and discretion in all areas of work **Public Compensation:** $47.16/hour to $67.50/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Apply now Work Type: Office Working Employment Type: Permanent Job Description: * This roles requires strong administrative supporting skills, communication skills. The ideal candidate requires to have good interpersonal skills to communicate with multiple stakeholders across the globe. Key Responsibilities Business * Facilitation of stationary needs : Requirement gathering, Vendor Quotes, liaison and procurement of Stationary for Core Finance, Change * Visitor Facilitation : Visa invites for visitors, Travel arrangements, Access card management, High Tea / Dinner and coordination * Logistical support for new employees, employee relocation, Team outing logistics, etc * Seamless facilitation of Town Halls for Core Finance * Travel calendar and travel facilitation both Local and International for Head, Core Finance * Interaction with Finance team and facilitate Core Finance invoicing / POs, Vendor payments, etc. * Due diligence on Team expenses including travel expenses of individuals * Travel settlement for Head of function * Maintain calendar, including meeting room booking / VC calls coordination * Facilitate travel including raising travel request, stay facilitation and calendar along with meeting schedules / appointments * Take personal responsibility for embedding the highest standards of ethics, including regulatory and business conduct, across Standard Chartered Bank. This includes understanding and ensuring compliance with, in letter and spirit, all applicable laws, regulations, guidelines and the Group Code of Conduct Key Stakeholders * COO Management teams * Controllership Teams * Subledger Technology Teams * Finance Downstream Teams * Regional Change Champions * GFS MT * External Vendors Skills and Experience * Graduate with 3-5 years of work experience as a Functional coordinator and EA * MS Tools - Outlook, Work, PPT, Excel, OneNote * Time Management * Strong communication and stakeholder management skills * Investment banking experience (finance or product control experience preferred) * Strong self-starter with minimal need for guidance/supervision * Experience with waterfall & agile methodologies About Standard Chartered We're an international bank, nimble enough to act, big enough for impact. For more than 170 years, we've worked to make a positive difference for our clients, communities, and each other. We question the status quo, love a challenge and enjoy finding new opportunities to grow and do better than before. If you're looking for a career with purpose and you want to work for a bank making a difference, we want to hear from you. You can count on us to celebrate your unique talents and we can't wait to see the talents you can bring us. Our purpose, to drive commerce and prosperity through our unique diversity, together with our brand promise, to be here for good are achieved by how we each live our valued behaviours. When you work with us, you'll see how we value difference and advocate inclusion. Together we: * Do the right thing and are assertive, challenge one another, and live with integrity, while putting the client at the heart of what we do * Never settle, continuously striving to improve and innovate, keeping things simple and learning from doing well, and not so well * Are better together, we can be ourselves, be inclusive, see more good in others, and work collectively to build for the long term What we offer In line with our Fair Pay Charter, we offer a competitive salary and benefits to support your mental, physical, financial and social wellbeing. * Core bank funding for retirement savings, medical and life insurance, with flexible and voluntary benefits available in some locations. * Time-off including annual leave, parental/maternity (20 weeks), sabbatical (12 months maximum) and volunteering leave (3 days), along with minimum global standards for annual and public holiday, which is combined to 30 days minimum. * Flexible working options based around home and office locations, with flexible working patterns. * Proactive wellbeing support through Unmind, a market-leading digital wellbeing platform, development courses for resilience and other human skills, global Employee Assistance Programme, sick leave, mental health first-aiders and all sorts of self-help toolkits * A continuous learning culture to support your growth, with opportunities to reskill and upskill and access to physical, virtual and digital learning. * Being part of an inclusive and values driven organisation, one that embraces and celebrates our unique diversity, across our teams, business functions and geographies - everyone feels respected and can realise their full potential. Apply now Information at a Glance * * * * *

Old National Bank has been serving clients and communities since 1834. With over $70 billion in total assets, we are a regional powerhouse deeply rooted in the communities we serve. As a trusted partner, we thrive on helping our clients achieve their goals and dreams, and we are committed to social responsibility and investing in our communities through volunteering and charitable giving. We continually seek highly motivated and talented individuals as our people are critical to our success. In return, we offer competitive compensation with our salary and incentive program, in addition to medical, dental, and vision insurance. 401K, continuing education opportunities and an employee assistance program are also included in our benefit suite. Old National also offers a variety of Impact Network Groups led by team members who are passionate about driving engagement, creating awareness of diverse backgrounds and experiences, and building inclusion across the organization. We offer a unique opportunity to join a growing, community and client-focused company that is firmly rooted in its core values. Responsibilities Old National Bank is seeking to fill the position of Executive Assistant, Sr. The Executive Assistant, Sr provides administrative support to the ELT member(s) and/or Senior Leader(s), as assigned. This role also provides administrative and general office support to Old National Leaders and provides administrative support and assistance to other Old National staff as directed. Salary Range The salary range for this position is $21.50/hr. - $37.50/hr.. The base salary indicated for this position reflects the compensation range applicable to all levels of the role across the United States. Actual salary offers within this range may vary based on a number of factors, including the specific responsibilities of the position, the candidate's relevant skills and professional experience, educational qualifications, and geographic location. Key Accountabilities Assist and support daily activities of Management Assist in projects as directed by Management and others Coordinate, schedule, and participate in meetings as required (take minutes, prepare agendas, maintain records); Assist in meetings as directed by Management and others Assist with administration of invoices and expense reimbursements Prepare & distribute reports, presentations, spreadsheets as needed Maintain office organization and supplies Manage incoming mail and documents Ensure timely handling of sensitive documents Manage incoming phone calls from vendors, customers, etc. Assist with sponsorship requests, payments, and other items as directed Assist with internal and community meetings and events Coordinate meetings and travel arrangements for ONB Leadership Serves as property liaison with property management company and other corporate departments Provide administrative support to other ONB staff as directed Key Competencies for Position Communication: Effectively shares information and ideas with individuals and groups; displays self-awareness and self-management, tailors the delivery to the audience, and selects suitable delivery method(s). Collaboration: Actively seeks, develops, and maintains trusted relationships with others to achieve business goals and objectives. Planning and Organizing: Ability to determine a course of action, set and manage priorities, and ensure optimal resources to achieve individual and/or team objectives; Adapts to unexpected changes in circumstance to ensure targets/deadlines are met; Consistently meets goals, milestones, and deliverables within the expected timeframe Technical Knowledge: Possesses the required technical knowledge to perform the role effectively; continuous learning to adopt new trends or expertise Qualifications and Education Requirements High School diploma or GED Equivalent; Associates Degree in Administrative Services/Business preferred Minimum five years of administrative and/or banking experience preferred Strong working knowledge of full Microsoft suite: Word, Excel, PowerPoint, Outlook, TEAMS, Forms, Stream, Yammer, SharePoint and other Video Conference software Strong communication and organizational skills Must be able to demonstrate flexibility and agility in approach to work and manage changing priorities and deadlines Ability to ensure proper management of confidential information Ability to communicate with team members at all levels within the organizations Excellent organizational skills with the ability to prioritize a multitude of tasks by volume, urgency, etc. Proficient in administrative tasks, filing, and general office skills; detail-oriented Ability to cross-functionally coordinate/collaborate various team projects & initiatives. Ability to demonstrate creative design abilities used in the creation of a wide variety of content preferred Key Measures of Success/Key Deliverables Effective administration of responsibilities Contribute to the assigned team by achieving goals and delivering results Meet administrative support needs of assigned ELT member(s) or Sr Leaders Old National is proud to be an equal opportunity employer focused on fostering an inclusive workplace and committed to hiring a workforce comprised of diverse backgrounds, cultures and thinking styles. As such, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, status as a qualified individual with disability, sexual orientation, gender identity or any other characteristic protected by law. We do not accept resumes from external staffing agencies or independent recruiters for any of our openings unless we have an agreement signed by the Director of Talent Acquisition, SVP, to fill a specific position. Our culture is firmly rooted in our core values. We are optimistic. We are collaborative. We are inclusive. We are agile. We are ethical. We are Old National Bank. Join our team! We can recommend jobs specifically for you! Click here to get started. If you're qualified for a position but need additional help with the application because of a disability, please email ************************** (This email will respond to accommodation requests only.)

Belong. Believe. Be You. Belden. Propel your career surrounded by a diverse team of innovative, goal-oriented individuals who are pursuing the next generation of connectivity solutions. At Belden, you'll participate in work that will challenge you and position you to excel. You'll collaborate with colleagues from around the world, gaining exposure to a broad base of expertise and perspectives. Together, we'll continue on a journey of innovation, creating a connected world and paving the way for automation. Join us and let's build the future. The Project Coordinator & Executive Assistant supports the Vice President of Project Bridge IT and the Vice President of Project Bridge Business in delivering on Belden's complex, global, multi-year project (Project Bridge) to adopt and implement a single Enterprise Resource Planning (ERP) system called SAP S/4. This dual role blends project coordination, executive support, and cross-functional collaboration to ensure alignment, efficiency, and measurable impact within Belden's digital transformation journey.

Come join our AMAZING HR TEAM at TLC Management! Now Hiring for a Executive Assistant in Finance!! Are you ready to take on a dynamic role that supports the heart of our financial operations? As the Executive Assistant to the CFO, you'll be an integral part of TLC Management's financial department and team, ensuring smooth and efficient operations. Your contributions will be vital in maintaining the high standards of our business conduct and professional excellence. As an employee for TLC Management, look at what benefits you can enjoy: Competitive starting wage with additional pay for experience $1,000 new employee referral program Paid life insurance 401k opportunities after your first year DailyPay! Work today, get paid today! Medical, Vision and Dental Insurance Plus More!! Responsibilities The primary purpose of this position is to provide administrative assistance to the CFO. This includes performing any/all duties necessary for the overall function of TLC Management's financial department and team. Primary Responsibilities Primary Responsibilities: Assist the CFO in managing the overall Financial department, ensuring compliance with TLC Management's Code of Business Conduct, federal/state laws, and professional standards. Support the CFO with finance documents and records, including accounts receivable (A/R) and accounts payable (A/P). Receive and screen telephone calls, take messages, schedule appointments, and maintain the CFO's calendar. Manage banking and loan records, ensuring compliance reporting for closing and related documents. Oversee online banking for various assigned companies. Handle all correspondence for the CFO, including preparing, sending, and screening emails and letters. Compile and prepare Excel spreadsheets and other reports as requested. Manage, maintain, and prepare leases and agreements for corporate and various companies, including equipment leasing. Maintain copier information such as financing, leasing, and new copier quotes for corporate and facilities. Manage corporate non-resident shareholder withholding. Maintain all corporate vehicle records. Prepare PowerPoint presentations as needed. Provide and maintain bookkeeping using specific computer software (e.g., QuickBooks). Preparing deposits and writing checks for various companies including TLC. Managing corporate records for smaller companies such as checks, dividends, payroll, taxes and financials. Assisting CFO with corporate secretary duties, corporate records management and state filings. Assist Risk Manager. Assisting with insurance and bond management; Taking dictation and minutes as directed; & Managing and maintaining Bonus Program records. Performing other duties as assigned by the CFO. Qualifications Minimum Qualifications/Requirements: Must possess specific educational and experience requirements such as: A high school diploma or GED; & An Associates Degree in Business, Accounting or related field, however, experience will be considered in lieu of degree. Have a thorough understanding of the principles of best Executive Assistance practices. Must possess administrative, managerial and interpersonal skills such as: The ability to follow written and verbal instructions, function independently and make independent decisions when circumstances warrant such action; Personal integrity and the ability to deal tactfully with residents, family members, visitors, government agencies and personnel; The ability to work harmoniously with professional and non-professional personnel; Judgment in prioritizing the performance of tasks, duties and responsibilities in accordance with established standards, policies and procedures; The ability to be discrete and protect the integrity of confidential information and stay within TLC Compliance and HIPAA; Patience, a cheerful disposition, enthusiasm and a willingness to handle residents based on whatever maturity and physical level in which they are currently functioning; The ability to adhere to professional code of ethics, and The ability to relate information concerning a resident's condition to the appropriate staff members. Knowledge on the use of personal computers, e-mail accounts, software programs such as Word and Excel and minor office machines such as faxes and copiers; & The ability to work in the office Monday-Friday during normal business hours and the ability to work overtime as needed.

Arrow McLaren is the McLaren Racing IndyCar team located on the West side of Indianapolis. By joining our team, you'll be part of an exhilarating racing program that aims to set the standard for high performance in sport. Our values define what matters most to us: Innovative - Respectful - Inclusive - Energetic - Brave Every day, we want members of this team to come to work with a simple goal in mind: Build better race cars and develop better ways to go racing. Focus on the process, enjoy the process of continual improvement and the results will take care of themselves. Purpose of the Role: The Executive Assistant will provide comprehensive, one-to-one support to a senior executive, managing both professional administrative functions and select personal and household responsibilities. This role requires exceptional organization, discretion, and the ability to anticipate needs in a fast-paced environment. Principal Accountabilities: * Serve as the primary point of contact for the executive, managing calls, emails, correspondence, and inquiries with professionalism and discretion. * Manage the executive's calendar-both business and personal-scheduling meetings, appointments, family activities, and coordinating all related logistics. * Prepare and organize meeting materials, book rooms, and confirm details with attendees to ensure seamless execution. * Create, update, and distribute documents, reports, presentations, and internal communications. * Coordinate all travel arrangements for the executive-business and personal-including flights, hotels, ground transportation, itineraries, and working with internal travel coordinator when needed. * Manage personal errands, deliveries, returns, and any ad-hoc tasks that arise to support the executive's daily life. * Assist with planning and supporting corporate or personal events, including invitations, attendee coordination, and on-site support. * Support the executive with both professional and personal communications, including responding to shared inboxes as requested. * Maintain strict confidentiality across all business, personal, and household matters. Job requirements Knowledge, Skills and Experience: * 3-7+ years of experience as an Executive Assistant or similar high-level support role, preferably supporting a single executive or principal. * Experience balancing both corporate administrative duties and personal/household management. * Proven track record managing complex calendars, domestic and international travel, and sensitive communications. * Experience handling confidential information and working in roles requiring a high degree of discretion and trust. * Prior experience working in a fast-paced environment with shifting priorities. Total Rewards: * Comprehensive Medical, Dental, & Vision benefits * 401(k) Retirement match * Voluntary life, short-term and long-term disability benefits * Annual bonus plan * Competitive time off plan * Company discounts, including kit apparel Arrow McLaren is committed to equal employment opportunity. All applicants will receive consideration for employment without regard to age, disability, ethnicity, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status or condition protected by applicable federal, state, or local laws

The Program Specialist provides advanced administrative and program support for the external award nomination processes and faculty digital reporting tool for the Colleges of Health and Human Sciences (40%), Pharmacy (30%), and Veterinary Medicine (30%). The position works under limited supervision and collaborates closely with college leadership, school/division heads, faculty, and staff to support effective use of a digital reporting tool that tracks teaching/learning, service/engagement, and research/innovation activities and generates associated reports across the three colleges. Reporting to and coordinating with the Associate Deans for Faculty Affairs in each college, the Program Specialist uses data from the digital tool to identify strong candidates and to coordinate, edit, and help draft faculty nomination packets for prestigious awards and recognitions. This experienced professional plays a key role in elevating faculty accomplishments and ensuring accurate, consistent, and meaningful reporting that supports college-level decision-making and recognition efforts At Purdue, you'll find unrivaled pride and unlimited potential as we persistently pursue the next giant leap together. Take the next step in your career journey - apply now to help build a better world at Purdue University. About Us: When you join Purdue University, you join a community that keeps moving forward. For more than 150 years, we've been known for not only our groundbreaking work in STEM research, but also for our collective imagination, ingenuity and innovation. About Us Within the Colleges of Pharmacy, Health and Human Sciences, and Veterinary Medicine, we share a common mission: to prepare future leaders in health, science, and care through world-class education, groundbreaking research, and meaningful engagement. Our collaborative environment bridges disciplines to address complex challenges in health and wellness, ensuring that our students, faculty, and staff thrive in a culture of excellence and impact. When you join Purdue University, you join a community that keeps moving forward. For more than 150 years, we've been known for not only our groundbreaking work in STEM research, but also for our collective imagination, ingenuity and innovation. What You Need to Know : Education and Experience Qualified candidates will need: * Bachelor's degree in Organizational/Industrial Psychology, Organizational Leadership, English, Communication, Science, Education, or health-related field. * Minimum two (2) years of experience in higher education Skills needed: * Evidence of successfully designing and presenting training programs * Experience in: * writing and editing for academic and lay audiences * creating reports for decision-making * Demonstrated ability to cultivate and maintain collaborative and effective work relations with faculty, management, staff, administration, and academic personnel * Proven ability to: * effect change * maintain confidentiality, foster trust with all parties, and project a positive, customer-centered attitude * Excellent: * written and oral communication skills that enable the ability to synthesize information quickly and effectively from web pages, faculty activity sheets and other sources to develop highly * compelling written descriptions of faculty research, education, or engagement contributions * time management and organizational skills * Ability to: * identify and determine problems, analyze information, and implement solutions related to enterprise-reporting tools * understand and effectively articulate the value of digital reporting to faculty * prepare and conduct instructional training material for the digital reporting tool What is helpful: * Master's degree preferred * Experience: * with enterprise-reporting tools to design or create reports for a variety of audiences preferred * working with faculty and administrators preferred What We Want You To Know: * Purdue University will not sponsor employment authorization for this position * A background check will be required for employment in this position * FLSA: Non-Exempt (Eligible for Over-time) * Retirement Eligibility: Non-Exempt Defined Contribution Waiting Plan * Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days * All applications must be held the first 5 business days due to our Equal Opportunity Employment policy What Sets Us Apart What makes this opportunity unique is the intersection of three dynamic colleges working together to elevate faculty success and student outcomes. You'll be part of a team that values innovation, collaboration, and continuous improvement. Our commitment to faculty recognition and data-driven decision-making ensures that achievements are celebrated and resources are aligned for maximum impact. Career Stream Professional 2 * Pay Band S060 * Job Code #20002086 Link to Purdue University's Compensation Guidelines: ************************************************************ Who We Are Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture. Equal Opportunity Employer Purdue University is an EOE employer. Apply now Posting Start Date: 12/19/25

WELCOME TO INDIANAPOLIS PUBLIC SCHOOLS! At IPS, we believe in the transformative power of education. We work collectively every day to prepare our students for success in the classroom and in life by providing equitable, high-quality educational experiences across our family of schools. IPS is a place to make an impact, grow your career, and ensure every student has access to a high quality education, all while earning a good living in a district on the move. While the work is challenging, it is deeply meaningful and impactful. We seek innovators and trailblazers who bring varying experiences and expertise and share our belief that every child deserves access to an exceptional education. As part of TeamIPS, you'll create lasting connections, find a sense of belonging, and feel supported to make a meaningful difference in students' lives. In return, no matter your role here, we expect a commitment to excellence and accountability. You'll be held to high standards. Resilience and passion are key-you must be adaptable, handling adversity with flexibility while putting students at the heart of everything you do. Ethical conduct, clear communication, and mutual respect are fundamental. Being a dependable, collaborative team player who builds meaningful relationships is essential. Together, we are Proving What's Possible by building a community where everyone belongs and each student has the opportunity to fulfill their potential. A Career in IPS Offers… Purpose and Impact: * Essential Contributions: In every non-teaching and non-leadership role, your work directly supports the success of IPS students and schools. Whether you're maintaining facilities, providing student services, or managing administrative operations, you play a key part in ensuring an equitable and high-quality educational environment. * Belonging and Community: IPS is a place where every employee is valued. You'll join a supportive community that promotes respect, teamwork, and a shared commitment to serving students and families. Professional and Personal Growth: * Training and Development Opportunities: IPS offers a variety of training programs to help staff build new skills and grow professionally. This includes access to development opportunities for administrative, technical, and operational roles, as well as pathways to becoming a certified teacher. * Skill Enhancement: Whether you're new to your role or seeking to deepen your expertise, IPS provides resources and support for continuous improvement. Comprehensive Compensation and Benefits: * Fair Compensation: IPS ensures competitive wages and regularly reviews pay structures to maintain equity. * Extensive Benefits Package: Employees enjoy comprehensive health coverage, dental and vision plans, life insurance, disability insurance, and retirement plans. Additional financial benefits include flexible spending accounts and eligibility for federal loan forgiveness programs. Work-Life Balance and Well-being: * Generous Leave Policies: IPS offers vacation, personal, and sick leave, along with paid holidays. Twelve-month employees benefit from floating holidays, and unused personal leave rolls into the sick leave balance. * Wellness Programs: IPS prioritizes staff well-being with access to wellness initiatives, including health screenings and an employee assistance program for confidential support and counseling. What We Expect: * Professionalism and Reliability: Every role at IPS is vital to the district's success. We expect staff to demonstrate professionalism, dependability, and a commitment to providing excellent service to students, educators, and families. * Collaboration and Communication: IPS values teamwork. Working collaboratively with your colleagues ensures a supportive environment for all. Clear communication and mutual respect are key to maintaining this culture. * Flexibility and Problem-Solving: As a large, dynamic district, IPS needs staff who are adaptable and proactive in solving problems to meet the ever-changing needs of students and schools. JOIN US! Indianapolis Public Schools is more than a workplace; it's a community where purpose, impact, and belonging come together to help Prove What's Possible - in your career and in your school. If you're ready to embrace challenges, strive for excellence, and make a meaningful impact, IPS is the place for you. SUMMARY OF OPPORTUNITY: Indianapolis Public Schools is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the Chief Systems Officer (CSO). This role is critical to the effective operation of the Systems Office, which oversees the district's technology infrastructure, data management, and operational systems. The ideal candidate will be a meticulous planner, an excellent communicator, and a strategic partner who can manage multiple priorities in a fast-paced environment. This position requires a high degree of confidentiality, professionalism, and the ability to anticipate the needs of the CSO and the broader team. WHAT YOU'LL DO: The following outlines what your core duties and responsibilities will be for this position and provides a sample overview of what your day-to-day may look like. Core Duties and Responsibilities * Calendar and Schedule Management: Proactively manage a dynamic calendar, scheduling meetings, appointments, and travel arrangements for the CSO. Prioritize meeting requests, anticipate conflicts, and ensure all logistical details are handled seamlessly. * Communication & Correspondence: Serve as the primary point of contact for internal and external stakeholders. Draft, proofread, and manage email correspondence, memos, and presentations on behalf of the CSO, ensuring a professional and timely flow of information. * Meeting Support: Prepare agendas, presentations, and other materials for meetings. Attend key meetings, take detailed notes, and track action items to ensure timely follow-up and completion. * Project and Task Management: Assist with the coordination of departmental projects, track deadlines, and follow up with team members to ensure milestones are met. Maintain organized electronic and physical filing systems. * Information and Data Coordination: Facilitate the collection and organization of key data for reports and strategic documents. Maintain confidential information with discretion and integrity. * Administrative Support: Handle expense reports, procurement requests, and other administrative tasks as needed to support the Systems Office. * Collaborate with department teams to ensure seamless day-to-day operations Supervisory Responsibilities/Direct Reports: * The Executive Assistant directly manages multiple systems, programs, supports, resources, and relationships with schools, staff, and partner organizations. This position has no direct reports Personal Work Relationships: The individual in this position works with a wide range of IPS staff, partners, administrators and service providers on routine and diverse problems encountered to fulfill its duties. The individual must possess and employ a variety of personal and interpersonal skills in the discharge of the position's responsibilities. This position requires a positive attitude when dealing with staff and IPS constituents. Good judgment, discretion and individual initiative are necessary for the effective discharge of the position's significant responsibilities. WHAT YOU'll BRING: SKILLS AND MINDSETS: As an ideal candidate for this role, you will be able to achieve the following: This role provides privileged access to the inner workings of district leadership and their work streams. The successful candidate will be discrete, high-energy, agile-minded, strategic, proactive, a direct communicator, highly-organized and committed to the vision and values of Indianapolis Public Schools (IPS) and the executive leadership team. As an ideal candidate for this role, you will be able to achieve the following: * Technical Proficiency: Advanced proficiency with Google Workspace (Docs, Sheets, Slides, Calendar, and Outlook). Experience with project management software (e.g., Trello, SmartSheet) is a plus. * Communication Skills: Exceptional written and verbal communication skills with a strong ability to interact with a diverse group of stakeholders, from teachers and administrators to technology partners. * Organizational Skills: Proven ability to manage complex calendars, organize information, and prioritize tasks with keen attention to detail. * Interpersonal Skills: A proactive and positive attitude, with the ability to build strong working relationships and work collaboratively as part of a team. * Problem-Solving: Strong analytical and critical-thinking skills, with the ability to anticipate potential issues and solve problems independently. Language Skills * Ability to write reports, procedural documents, correspondence and executive summaries. * Ability to speak effectively before groups of all sizes. Mathematical Skills * Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Reasoning Ability * Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. EDUCATION, CERTIFICATION, AND LICENSURE REQUIREMENTS: * Bachelor's degree in Business Administration, Communications, or a related field preferred; relevant experience may be considered in lieu of a degree. * Minimum of 5 years of experience as an executive assistant or in a similar administrative support role. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace. * Strong written and verbal communication skills. * Exceptional organizational and multitasking abilities. * High level of discretion and professionalism in handling sensitive information. * Ability to work independently and collaboratively in a dynamic environment. * Strong problem-solving skills and attention to detail. * Experience in K-12 education or public sector administration is a plus. FLSA CLASSIFICATION: At the discretion of the Chief Communications and Engagement Officer and the Chief Systems Officer. ELIGIBILITY FOR REMOTE WORK: Not eligible PHYSICAL REQUIREMENTS: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; talk or hear. The employee frequently is required to stand and walk. The employee is occasionally required to sit; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. EEOC STATEMENT: Indianapolis Public Schools, in accordance with its nondiscrimination policies, will not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, homelessness or any other legally recognized protected basis under federal, state or local laws, regulations, or ordinances. Indianapolis Public Schools does not tolerate any form of retaliation or bias-based intimidation, threat, or harassment that demeans individuals' dignity or interferes with their ability to learn or work. DISCLAIMER: Essential functions, as defined under the Americans with Disabilities Act, may include any of the above representative duties, knowledge, and skills. This is illustrative only, and is not a comprehensive list of all essential functions and duties performed by the occupant of this position. Factors such as regular and punctual attendance are not routinely listed in job descriptions, but are an essential function. *************************************************************

The Executive Assistant will support our President. The ideal candidate is an experienced, self -motivated, proactive, and detail -oriented professional who can multitask and enjoy a variety of responsibilities. This role requires both traditional administrative support functions and unique responsibilities such as project coordination, light video editing, graphic design, and social media management in an entrepreneurial and retail technology environment. The position is a structured hybrid schedule of approximately 25 hours per week. The Executive Assistant is a vital link in the organization, providing support to the President/ in a one -on -one working relationship. This role involves high -level administrative tasks, project coordination, and participation in special assignments. The Executive Assistant will also manage the President's schedule, coordinate meetings, and be responsible for internal and external communication and, on occasion, may be the face of the company. Demonstrate leadership to maintain credibility, trust, and support within the company. Manage, create, and distribute internal and external communications. Facilitate smooth internal communication, acting as a bridge between the President's office and internal departments. Prepare agendas, reports, presentations, and other necessary documentation for meetings. Coordinate the President's daily scheduling, travel arrangements, and meeting logistics. Assist in coordinating and managing projects led by the President, ensuring deadlines and milestones are met. Manage and curate the company's social media presence under the guidance of the President Light video editing and graphic design tasks for presentations and social media posts. Maintain discretion and confidentiality in relationships with all board members. Other duties as assigned. Requirements Bachelor's degree or equivalent experience in Business Administration or a related field. Minimum of 3 years of experience as an Executive Assistant reporting directly to senior management. Advanced Microsoft Office skills, with an ability to learn task related and firm -specific programs and software. A team mindset with a proficiency for collaboration, accepting and utilizing delegation of duties. Strong organizational, project management, attention to detail, and problem -solving skills Benefits

Dept/Div: Mayor/N/A FLSA Status: Non-Exempt Salary: $39,319 General Definition of Work Performs difficult skilled administrative support work for the Mayor's Office and the Office of Strategic Initiatives. Work is performed under the supervision of both the Mayor and Director of Strategic Initiatives. Qualification Requirements To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions. Essential Functions Collects, prepares, and provides information for use in discussions and meetings on behalf of both divisions with Common Council committees, department heads, staff members, and citizens. Composes letters and memoranda; responsible for preparing, typing, and distributing, inter-office and press-related memos and documents issued by both divisions. Schedules meetings and maintains the Mayor's calendar, answers phone calls, communicates with department heads and various departments throughout the City; communicates with various department heads concerning issues that require the Mayor's attention; refers inquiries to the appropriate individual or department. Prepares and coordinates purchase orders and requisitions for supplies and requests for both divisions. Processes invoices for payment. Writes RFPs/RFQs, requests contracts, and presents the same to appropriate boards. Manages the tax abatement process, i.e. compliance forms, application receipts, ordinance requests, Riverfront licensing. Reviews contracts and various documents from City departments for Mayor's signature and forwards to other departments. Types proclamations, correspondence, certificates, and board appointments. Maintains work, absence, and vacation schedules for both divisions. Reviews emails and correspondence, sorts mail for Mayor's office, and maintains meeting room schedules. Picks up mail for the City building, sorts it for the appropriate departments and/or staff. Knowledge, Skills and Abilities Thorough knowledge of City functions, organization, and policies; thorough knowledge of state and local laws concerning the City and applicable department/division; thorough knowledge of drafting and preparing agendas, correspondence, and reports; thorough knowledge of standard office procedures, practices, equipment and arithmetic; skill in the use of personal computers, associated software packages, hardware, and peripheral equipment; skill in organization and time management; skill in providing customer service; ability to communicate effectively orally and in writing with detail to spelling, grammar, and punctuation; ability to understand and apply laws and established policies to the maintenance of records; ability to understand, interpret, explain and apply policies and procedures; ability to disseminate information; ability to perform extensive research, collect and organize data, and prepare detailed reports; ability to work and maintain composure under pressure; ability to handle confidential information according to established procedure; ability to interpret and apply policies and procedures; ability to meet critical and specified deadlines; ability to take and transcribe dictation and type accurately and at a reasonable rate of speed; ability to work independently with little supervision; ability to establish and maintain effective working relationships with associates, business and community leaders, department directors and management, elected officials, outside agencies, and the general public. Education and Experience High School diploma or GED and moderate experience with data entry, in an office setting or equivalent combination of education and experience. Physical Requirements This work is sedentary and requires little to no exertion of force; work regularly requires speaking or hearing, using hands to finger, handle or feel and reaching with hands and arms, frequently requires sitting and occasionally requires standing, walking and stooping, kneeling, crouching or crawling; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic). Special Requirements Valid driver's license in the State of Indiana.

About Ossium Ossium's mission is to improve the health, vitality, and longevity of human beings through bioengineering. We develop, manufacture, and bank cell therapy products that apply the power of stem cell science to revolutionize treatment for patients with blood, immune, and orthopedic diseases. At Ossium, we empower our employees, maintain the highest standards of operational excellence, and are a force for good. About the Job We're hiring an experienced, exceptionally organized, and positive Executive Assistant/Office Manager to support our Chief Science Officer (CSO) and the needs of the Indianapolis office. In this role, you will serve as a trusted partner and organizational anchor-someone who thrives on making things run smoothly, anticipates needs before they arise, and brings a friendly, can-do attitude to every interaction. You'll manage complex scheduling, communications, travel, and office coordination while supporting team operations in a fast-paced, mission-driven environment. This is a great opportunity if you love creating order out of chaos, enjoy helping others succeed, and take pride in being the “go-to” person who makes things happen. Required Qualifications 3+ years of experience as an Executive Assistant or in a similar high-level administrative role, ideally supporting C-level executives Excellent written and oral communication skills Proven ability to stay organized and maintain exceptional attention to detail in a dynamic, fast-paced environment Strong time management skills and ability to juggle multiple priorities gracefully High degree of professionalism, discretion, and judgment when handling sensitive information Positive, friendly, and proactive attitude-you take ownership and get things done Proficiency with Microsoft Office Suite and Google Workspace (Docs, Drive, Gmail, Calendar) This position is based on-site full time (Monday - Friday) in our Indianapolis office Preferred Qualifications Previous experience working in a startup or entrepreneurial setting Experience as an office manager Familiarity with HR systems, travel coordination, and interview scheduling tools (e.g., Rippling, Zoom, Google Drive) Key Responsibilities Executive Admin (70%) Manage a complex executive calendar, anticipating conflicts, reviewing and resolving double-bookings, and ensuring seamless scheduling Coordinate Tier meetings and other leadership meetings, including scheduling, agenda preparation, materials, and clear communication of schedules and expectations Book and manage all travel arrangements, ensuring efficiency, cost-effectiveness, and a smooth experience Track and support the CSO's continuing education requirements, deadlines, and related logistics Prepare, edit, and maintain high-quality PowerPoint presentations for internal and external meetings Capture meeting notes, ensure consistency in documentation, and follow through on action items Support recognition efforts, including reminders, coordination, and execution of acknowledgments and milestones Handle communications with professionalism, discretion, and positivity on behalf of the CSO Process expenses, manage invoices, and maintain organized, accessible documentation Take on new challenges with enthusiasm-no task too big or too small-while continuously looking for ways to improve efficiency and consistency Represent Ossium with warmth and professionalism in all internal and external interactions Office Manager Responsibilities (30%) Support onboarding for new hires and coordinate candidate interviews to ensure a positive, organized experience Manage day-to-day operations of the Indianapolis office, including office supplies, catering, events, and vendor relationships Greet visitors and ensure proper sign-in and escort procedures Partner with the People Team to plan company events, celebrations, and recognition moments In your first six months some projects you'll work on include: Designing and owning a streamlined internal communications rhythm, including a monthly newsletter and consistent weekly digital site updates to keep teams informed and connected Establishing and maintaining clear, consistent meeting documentation, presentation standards, and executive workflows Supporting a smooth and scalable onboarding experience as Ossium continues to grow Partnering with leaders and the People Team to support culture-improvement ideas and initiatives for 2026 We offer a full slate of employee benefits including: Competitive salaries Stock options 401(k) matching Medical, dental and vision coverage Four weeks of PTO accrued (vacation & sick time) annually + 11 company holidays Employer paid life insurance and long term disability Gym membership/recreational sports reimbursements Ossium provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or gender expression. Ossium Health provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, sexual orientation, gender identity, gender expression, or any other protected characteristic. Our Equal Employment Opportunity Policy Statement and the Know Your Rights: Workplace Discrimination is Illegal Poster reaffirm this commitment. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. If reasonable accommodation is needed, please contact our People Team at ************************ or ************. Ossium Health complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. Principals / direct applicants only please. Recruiters, please do not contact this job poster. Equal Opportunity Employer/Veterans/Disabled

Job Description The data collection staff will assist the Department in its statutory responsibilities related to sex and violent offender registration. Incumbent reports to the Sex and Violent Offender Registration and Victim Services Division of the Department of Correction. Essential Functions: Research and collect court documents Analyze and interpret the documents collected Communicate with local and state law enforcement agencies Enter data into a designated web portal and data systems Perform related duties as assigned by Division Staff Job Requirements: Broad experience with data collection and data entry. Broad knowledge of the Criminal Code. Thorough knowledge of the Department of Correction, as well as all levels of the Criminal Justice System. Experience and comfortability with court documents and legal jargon Excellent written, verbal, and interpersonal communication skills. Strong organizational and time management skills. Ability to read and process data including information on crimes that is detailed, thorough, and contains sensitive material Ability to establish cooperative working relationships with department staff and external agency staff. Difficulty of Work: Incumbent must be able to handle multiple, complex tasks and make good decisions based on his or her knowledge and understanding of each specific question and assignment. Incumbent must use multiple methods in accomplishing an end result or outcome of a particular task and must be timely and accurate in completion of all tasks. Incumbents work must be accurate. Consequences of inaccurate data include a negative public perception of the Department and potential public safety risks to the communities. Incumbent works independently with work being reviewed on a periodic basis for accuracy, compliance with policy, and overall Department goals. Personal Work Relationships: Incumbent must maintain working relationships with all Department personnel to discuss projects related to their needs. Minimum Qualifications: Bachelors Degree required Masters Degree preferred Equivalent work experience may also be considered

The Office Executive Assistant plays a critical role in supporting the daily operations by providing high-level administrative and organizational support to the Chief Executive Officer (CEO). This role is responsible for managing schedules, coordinating travel, facilitating communication, and ensuring seamless office functions. The ideal candidate is exceptionally organized, detail-oriented, professional, and capable of handling multiple priorities with discretion and efficiency. Key Responsibilities: Provide comprehensive administrative support to the CEO, including calendar management, travel arrangements, expense reporting, and correspondence. Arrange travel, including organizing the schedule of company jet, and accommodations for CEO and any other senior leadership who may travel with the CEO. Communicate all travel arrangements, travel schedules, and accommodation details with others who need to know. Respond to last minute changes and quickly reorganize travel needs for all travelers. Serve as a key liaison between the CEO and internal/external stakeholders, always maintaining professionalism and confidentiality. Manage office communications and workflows to ensure smooth day-to-day operations. Coordinate meetings, prepare agendas, and ensure all materials and logistics are in place. Answer and direct incoming calls from the Novae Markle mainline to appropriate departments or personnel. Track and follow up on action items, deadlines, and deliverables on behalf of the CEO. Maintain and organize electronic and physical files, reports, and confidential documents. Screen, prioritize, and manage phone calls, emails, and other communications to ensure that the executive's focus remains on strategic priorities. Drafting and responding to correspondence, organizing mail, filing / scanning / printing paperwork, as requested. Manage expense reports for CEO for timely submission and reimbursement; organize receipts, complete reimbursement forms with proper cost coding and authorizations, and submit to accounting. Organize details for Board Meeting for CEO and other senior staff as requested, including all logistics of travel, support content preparation, and coordinate planning with liaison from investment partner. Organize details of the Town Hall meetings and large group meetings held by the CEO, including setting up Zoom meetings and supporting content preparation. Liaise with internal staff at all levels on behalf of CEO. Ensure compliance for flight logs by accurately recording flight data for Novae Aero's jet when pertaining to travel of CEO and/or other senior staff. Perform general office tasks including maintaining records, upkeep of travel log, ordering supplies, and basic bookkeeping. Assist in other areas and perform other duties, as needed. (This is not intended to be a comprehensive list of activities, duties, or responsibilities required for this job.) Be available outside of standard business hours to coordinate urgent travel or schedule changes, as needed. Qualifications and Requirements Associate's Degree in business related field required or the equivalent demonstrated skills, abilities, and experience. Bachelor's Degree preferred. High level proficiency in Microsoft Office software, quickly adaptable to learn updates and new software. Ability to think independently and adapt quickly; without much supervision. Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines in order to prioritize responsibilities in a timely manner. Requires excellent communication and interpersonal skills and ability to provide information and service to a wide range of internal and external contacts. Ability to maintain confidentiality and handle sensitive information with discretion and professionalism. Ability to function well in a fast-paced and rapidly changing environment, adaptability.

Job Description The Office Executive Assistant plays a critical role in supporting the daily operations by providing high-level administrative and organizational support to the Chief Executive Officer (CEO). This role is responsible for managing schedules, coordinating travel, facilitating communication, and ensuring seamless office functions. The ideal candidate is exceptionally organized, detail-oriented, professional, and capable of handling multiple priorities with discretion and efficiency. Key Responsibilities: Provide comprehensive administrative support to the CEO, including calendar management, travel arrangements, expense reporting, and correspondence. Arrange travel, including organizing the schedule of company jet, and accommodations for CEO and any other senior leadership who may travel with the CEO. Communicate all travel arrangements, travel schedules, and accommodation details with others who need to know. Respond to last minute changes and quickly reorganize travel needs for all travelers. Serve as a key liaison between the CEO and internal/external stakeholders, always maintaining professionalism and confidentiality. Manage office communications and workflows to ensure smooth day-to-day operations. Coordinate meetings, prepare agendas, and ensure all materials and logistics are in place. Answer and direct incoming calls from the Novae Markle mainline to appropriate departments or personnel. Track and follow up on action items, deadlines, and deliverables on behalf of the CEO. Maintain and organize electronic and physical files, reports, and confidential documents. Screen, prioritize, and manage phone calls, emails, and other communications to ensure that the executive's focus remains on strategic priorities. Drafting and responding to correspondence, organizing mail, filing / scanning / printing paperwork, as requested. Manage expense reports for CEO for timely submission and reimbursement; organize receipts, complete reimbursement forms with proper cost coding and authorizations, and submit to accounting. Organize details for Board Meeting for CEO and other senior staff as requested, including all logistics of travel, support content preparation, and coordinate planning with liaison from investment partner. Organize details of the Town Hall meetings and large group meetings held by the CEO, including setting up Zoom meetings and supporting content preparation. Liaise with internal staff at all levels on behalf of CEO. Ensure compliance for flight logs by accurately recording flight data for Novae Aero's jet when pertaining to travel of CEO and/or other senior staff. Perform general office tasks including maintaining records, upkeep of travel log, ordering supplies, and basic bookkeeping. Assist in other areas and perform other duties, as needed. (This is not intended to be a comprehensive list of activities, duties, or responsibilities required for this job.) Be available outside of standard business hours to coordinate urgent travel or schedule changes, as needed. Qualifications and Requirements Associate's Degree in business related field required or the equivalent demonstrated skills, abilities, and experience. Bachelor's Degree preferred. High level proficiency in Microsoft Office software, quickly adaptable to learn updates and new software. Ability to think independently and adapt quickly; without much supervision. Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines in order to prioritize responsibilities in a timely manner. Requires excellent communication and interpersonal skills and ability to provide information and service to a wide range of internal and external contacts. Ability to maintain confidentiality and handle sensitive information with discretion and professionalism. Ability to function well in a fast-paced and rapidly changing environment, adaptability.

Old National Bank has been serving clients and communities since 1834. With over $70 billion in total assets, we are a regional powerhouse deeply rooted in the communities we serve. As a trusted partner, we thrive on helping our clients achieve their goals and dreams, and we are committed to social responsibility and investing in our communities through volunteering and charitable giving. We continually seek highly motivated and talented individuals as our people are critical to our success. In return, we offer competitive compensation with our salary and incentive program, in addition to medical, dental, and vision insurance. 401K, continuing education opportunities and an employee assistance program are also included in our benefit suite. Old National also offers a variety of Impact Network Groups led by team members who are passionate about driving engagement, creating awareness of diverse backgrounds and experiences, and building inclusion across the organization. We offer a unique opportunity to join a growing, community and client-focused company that is firmly rooted in its core values. Responsibilities Old National Bank is seeking to fill the position of Executive Assistant, Sr. The Executive Assistant, Sr provides administrative support to the ELT member(s) and/or Senior Leader(s), as assigned. This role also provides administrative and general office support to Old National Leaders and provides administrative support and assistance to other Old National staff as directed. Salary Range The salary range for this position is $21.50/hr. - $37.50/hr.. The base salary indicated for this position reflects the compensation range applicable to all levels of the role across the United States. Actual salary offers within this range may vary based on a number of factors, including the specific responsibilities of the position, the candidate's relevant skills and professional experience, educational qualifications, and geographic location. Key Accountabilities * Assist and support daily activities of Management * Assist in projects as directed by Management and others * Coordinate, schedule, and participate in meetings as required (take minutes, prepare agendas, maintain records); Assist in meetings as directed by Management and others * Assist with administration of invoices and expense reimbursements * Prepare & distribute reports, presentations, spreadsheets as needed * Maintain office organization and supplies * Manage incoming mail and documents * Ensure timely handling of sensitive documents * Manage incoming phone calls from vendors, customers, etc. * Assist with sponsorship requests, payments, and other items as directed * Assist with internal and community meetings and events * Coordinate meetings and travel arrangements for ONB Leadership * Serves as property liaison with property management company and other corporate departments * Provide administrative support to other ONB staff as directed Key Competencies for Position * Communication: Effectively shares information and ideas with individuals and groups; displays self-awareness and self-management, tailors the delivery to the audience, and selects suitable delivery method(s). * Collaboration: Actively seeks, develops, and maintains trusted relationships with others to achieve business goals and objectives. * Planning and Organizing: Ability to determine a course of action, set and manage priorities, and ensure optimal resources to achieve individual and/or team objectives; Adapts to unexpected changes in circumstance to ensure targets/deadlines are met; Consistently meets goals, milestones, and deliverables within the expected timeframe * Technical Knowledge: Possesses the required technical knowledge to perform the role effectively; continuous learning to adopt new trends or expertise Qualifications and Education Requirements * High School diploma or GED Equivalent; Associates Degree in Administrative Services/Business preferred * Minimum five years of administrative and/or banking experience preferred * Strong working knowledge of full Microsoft suite: Word, Excel, PowerPoint, Outlook, TEAMS, Forms, Stream, Yammer, SharePoint and other Video Conference software * Strong communication and organizational skills * Must be able to demonstrate flexibility and agility in approach to work and manage changing priorities and deadlines * Ability to ensure proper management of confidential information * Ability to communicate with team members at all levels within the organizations * Excellent organizational skills with the ability to prioritize a multitude of tasks by volume, urgency, etc. * Proficient in administrative tasks, filing, and general office skills; detail-oriented * Ability to cross-functionally coordinate/collaborate various team projects & initiatives. * Ability to demonstrate creative design abilities used in the creation of a wide variety of content preferred Key Measures of Success/Key Deliverables * Effective administration of responsibilities * Contribute to the assigned team by achieving goals and delivering results * Meet administrative support needs of assigned ELT member(s) or Sr Leaders Old National is proud to be an equal opportunity employer focused on fostering an inclusive workplace and committed to hiring a workforce comprised of diverse backgrounds, cultures and thinking styles. As such, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, status as a qualified individual with disability, sexual orientation, gender identity or any other characteristic protected by law. We do not accept resumes from external staffing agencies or independent recruiters for any of our openings unless we have an agreement signed by the Director of Talent Acquisition, SVP, to fill a specific position. Our culture is firmly rooted in our core values. We are optimistic. We are collaborative. We are inclusive. We are agile. We are ethical. We are Old National Bank. Join our team!