Executive assistant jobs in Indianapolis, IN - 180 jobs

BACKGROUND The Jewish Federation of Greater Indianapolis (JFGI) is the central fundraising and community planning organization for the Indianapolis Jewish Community. With an Annual Campaign of $4.6 million and Endowment assets under management of $90 million, the Federation supports and enriches the lives of Jews locally, nationally, in Israel, and around the world. We provide funding to several local and regional agencies, many national and overseas partners, and numerous independent programs that provide deeper connection and create Jewish community in Central Indiana. The Federation resides on and manages the operations of a 40-acre campus, and programs funded by the Federation create life-sustaining and life-changing impact, while inspiring and engaging members of the Indianapolis Jewish Community. SUMMARY Reporting to the Chief Marketing Officer, the Administrative Coordinator will be an organized, detail-oriented multi-tasker who enjoys managing a diverse set of responsibilities. The successful candidate will have the opportunity to work closely with fellow professionals, volunteers and donors alike. The team member will provide administrative support to the CEO, work with the Federation Board and committees, be responsible for general office management, and assist with programs and events in all departments. Working with the Development team in the organization's CRM system, the Administrative Coordinator will be responsible for general and event data, managing data hygiene, and communicating with donors. This position is full time and requires working in the office 5 days a week during normal business hours. REPRESENTATIVE FUNCTIONS OR DUTIES · General Office Reception · Office Supplies and Organization · Mail Intake and Check Recording · CEO Administrative Support · Board and Committee Administrative Support · Donor Acknowledgement Letters · General and Event CRM Data Entry · Lifecycle Recognition and Correspondence · Travel Support · Federation Event and Program Support · Other duties as assigned QUALIFICATIONS Maintains a positive and engaging demeanor Excellent interpersonal communication skills, both verbal and written Organized with strong aptitude for detail and prioritization Able to work 5 days a week in office with occasional evening/weekend program support Manage sensitive and confidential information with strong sense of discretion Overall internet and computer literacy and proficiency with Outlook, Word, Excel, Adobe, and familiarity with CRM databases Ability to represent JFGI and its values and ideals with the highest integrity A minimum of 2 years' experience in an office environment BENEFITS · Full Time · Competitive Salary · Paid personal, sick and vacation leave · Medical, Vision, Dental Insurance · Retirement Plan Interested, qualified candidates should forward resumes and cover letters to ********************. The Jewish Federation of Greater Indianapolis is an Equal Opportunity Employer. The Jewish Federation of Greater Indianapolis does not discriminate on the basis of an individual's race, color, sex, national origin, disability, religion, age, or sexual orientation.

The client is seeking a detail-oriented Contract Executive Assistant with a strong proofreading and document review background to support the Broadband Equity Access and Deployment (BEAD) Program. This role focuses on drafting, reviewing, and compiling contractual documents to ensure accuracy, completeness, and compliance. The ideal candidate brings excellent reading and writing skills, meticulous attention to detail, and prior experience in a legal or contract-driven environment. Key Responsibilities Draft BEAD Master Subgrant Agreements using established template agreements for review by IBO legal counsel. Assist IBO staff in collecting required attachments, exhibits, certifications, appendixes, and other documents identified in the conditions precedent clause of the Master Subgrant Agreement. Review submitted documents for completeness, accuracy, and consistency with agreement requirements. Compile, organize, and support the execution of BEAD Master Subgrant Agreements. Perform additional administrative and document-related tasks as assigned in support of contract drafting and execution. Qualifications & Skills Experience as an Executive Assistant, Administrative Assistant, or similar role with a strong emphasis on proofreading and document review. Solid grammatical and written proofreading skills (not high-level legal or literary editing). Preference for candidates with experience working in a legal, compliance, or contract-based setting. Exceptional attention to detail and organizational skills. Strong reading and writing abilities with the capacity to manage multiple documents accurately. Ability to work independently in a remote environment while collaborating effectively with internal stakeholders. Hours: 10-15 hours per week Contract Length: 3 months (no conversion, opportunity for extension) Work Model: Primarily remote; one in-office day required for training

Details Admin Assistant Company: Japanese Manufacture Salary: 45-50K Status: Full-time, Hours: 9:00am-5:00pm schedule with minimal overtime Benefits Medical, Dental, and Vision insurance: 99% company-paid Company-paid Life Insurance and Short- and Long-Term Disability 401(k) with company match Performance-based bonus program Paid Time Off (PTO) and paid vacation days Responsibilities Handle external communication including answering phone calls and responding to inquiries Update and maintain VTC (virtual time clock software) for payroll Manage office supplies, company cell phones, and company vehicle maintenance and records Assist with minor accounting tasks (e.g., invoicing, aging report review) Manage office building maintenance and repair, and janitorial services Lead Emergency Response Team (ERT) activities (e.g., safety training, flu clinic coordination, etc.) Support HR tasks (e.g., new hire orientation) Other general administrative tasks (e.g., ordering business cards, organizing company events, etc.) Perform other duties as assigned by the supervisor or management Qualifications Bachelor's degree (any major) preferred, or equivalent experience Prior administrative or similar experience preferred Ability to understand company issues from multiple perspectives and maintain a big-picture view Proactive mindset with the ability to identify potential problems in advance Strong multi-tasking ability; able to work independently with attention to detail Proficiency in Microsoft Office (Excel, Word, PowerPoint) Japanese Language is a big plus

As a part of a diverse community of faculty and staff who represent many faith systems and worldviews, Marian University seeks A Senior Administrative Assistant to promote our Catholic Franciscan mission and identity by supporting the Office of the President and the Marian University Board of Trustees. The Sr. Administrative Assistant will support the President of the university with scheduling, meeting preparation and follow up and other administrative needs in collaboration with the President's Executive Assistant, and will provide similar administrative support for other senior university leaders including the Chancellor and COO, the Sr. Vice President for Strategic Partnerships and General Counsel, the Chief Finance and Strategy Officer and the Vice President for Innovation and Growth. This position also will provide administrative support for the committees of the Board of Trustees, including preparation of meeting agendas, materials and minutes, scheduling of meetings and coordinating IT, catering, parking and other meeting details. This position will support the Cold Spring Innovation Corporation Board of Directors including preparation of meeting agendas, materials and minutes, scheduling of meetings and coordinating IT, catering, parking and other meeting details. The administrative assistant is a self-starter with excellent executive management skills. He/she needs to present a professional demeanor and be adept at working with people from a variety of backgrounds internally and externally. This position must be exceptional at juggling multiple demands and performing at a high level in a collaborative and high stress environment. Essential Duties and Responsibilities: * Actively engage the Catholic Franciscan mission and identity of Marian University by modeling the Franciscan Sponsorship Values and honoring the legacy of the founding congregation through transformative education, unity in diversity, leadership through service, integrating faith and life, and institutional policies. * Collaborates closely with the President's Executive Assistant to support the president in office communications, scheduling, travel, meeting preparation and follow up, correspondence, donor activities and events. * Supports the smooth functioning of the Office of the President in collaboration with the President's Executive Assistant. * Provides administrative support for university senior leadership, including Chancellor and COO, the Sr. Vice President for Strategic Partnerships and General Counsel, the Chief Finance and Strategy Officer and the Vice President for Innovation and Growth, including scheduling, travel, office communications, meeting preparation and follow up, correspondence, document management and events. * Organizes all administrative details for Board of Trustee committee meetings, including preparation of meeting agendas, materials and minutes, scheduling of meetings and coordinating IT, catering, parking and other meeting details, in collaboration with the committee chair and staff liaison. * Coordinates and implements all administrative details for Cold Spring Innovation Corporation Board of Directors meetings, including preparation of meeting agendas, materials and minutes, scheduling of meetings and coordinating IT, catering, parking and other meeting details, in collaboration with the board chair and officers of the corporation. * Organizes all administrative details for The Jock and Penny Fortune Institute for Civic Leadership and Capitalism, including scheduling and preparation of the Board of Visitors meeting agendas, materials and minutes, scheduling of meetings and coordinating IT, catering, parking and other meeting details, coordination of special events and communication in collaboration with the Vice President of Innovation and Growth. * Assists with administrative details related to the Riverside Education Innovation District project and the development of the former Larue Carter hospital campus, including marketing and communications, community, corporate and government engagement, event planning and execution and scheduling, preparation and follow up for meetings. * Assists with all administrative details for university boards of visitors and advisory boards, including preparation of meeting agendas, materials and minutes, scheduling of meetings and coordinating IT, catering, parking and other meeting details, in collaboration with the board of visitor's chair, staff liaison and the Executive Director for University Engagement and Events. * Additional responsibilities as assigned by the Executive Assistant to the President, the President, the Chancellor and COO, the Sr. Vice President for Strategic Partnerships and General Counsel, the Chief Finance and Strategy Officer and the Vice President for Innovation and Growth. * Provides support for major university activities, including Board of Trustee meetings and activities and Commencement ceremonies University Expectations: * Knowledge of and a commitment to the mission of Marian University * Adheres to Marian University's policies and procedures * Shows courtesy and respect in interactions with fellow employees, students subordinates, supervisors, and external stakeholders * Communicates regularly with supervisor about Department issues * Consistently demonstrates a high level of productivity and exceptional performance * Adheres to the department budget * Provides assistance to colleagues as needed Educational Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. To be qualified for this position the candidate must have a minimum of five (5) years' experience as an administrative assistant at an executive or C-suite level. Exceptional facility with Word, Excel, PowerPoint, Board Effect, Webex and other office technologies is required. Preference will be given to those with a post-secondary degree or credential. Essential Functions: Work hours necessary to perform job requirements satisfactorily on a regular basis. Manage absence from work in responsible manner to ensure service to clients, work teams, and coworkers. Comply with Marian University policies and practices and seeking clarification of them when necessary. Physical Requirements: The work environment for this position is located in an historic home and requires the ability to climb stairs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, equipment, or controls; and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. Review of applications will begin immediately and continue until the position is filled. For Consideration All Applications Require: * Cover Letter * Current resume or CV * Contact information of three professional references. The reference contact information must be entered after the application is submitted in the "My Presence" section of the applicant profile. * Responses to the supplementary mission & identity questions. Please Review Marian University's Mission & Identity Statement before responding to the supplementary questions on your application: **************************** Marian University is an Equal Opportunity Employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply.

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $41.39/hour to $56.88/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

* #1 Airport in North America and Indiana Chamber's Best Places to Work! * Paid Childcare Reimbursements up to $10k/year, per child. * Paid Tuition Assistance up to $5,250/year * Generous Medical, Dental, Vision and RX * Free Healthcare through Marathon Health * Pet Insurance * Up to 5% Match Retirement Plan * Generous Paid Time Off Programs & MORE! GENERAL SUMMARY The Executive Assistant position provides administrative and clerical assistance to the Senior Directors of business units. This is a position requiring considerable initiative, independent thinking, good judgment, and discretion in all aspects of the position. Duties include, but are not limited to screening calls, visitors, and mail; arranging appointments, meetings, and conferences; and aiding the facilitation of special events. The Executive Assistant must maintain appointment schedules, answer and follow up on requests for information, and assist with public relations activities. This position requires the employee to stay informed of all IAA policies, rules, and regulations. Work assignments may be received with only a broad statement of objectives and may be performed with minimal supervision. The Executive Assistant must be flexible regarding schedule and be able to multi-task and/or shift tasks and priorities as needed. This Assistant must have experience working for a Finance Team and have expert level experience managing Microsoft and Adobe Acrobat software (Word, Excel, RRT, etc) in a professional environment. Essential Job Responsibilities Communications and Interaction with Others The public, other departments, co-workers, board members, governmental agencies, airline officials, and assorted community leaders and business professionals. Essential Functions Enhance executives' effectiveness by providing information management support and representing the executive to others. Executive Assistant Job Duties * Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. * Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. * Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. * Represents the executive by attending meetings in the executive's absence, speaking for the executive. * Project manages full meetings and events lifecycle for the executive and/or department which may include ordering and laying out catering requests, processing table locations requests, cleanup, etc. * Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries. * Maintains customer confidence and protects operations by keeping information confidential. * Prepares reports by collecting and analyzing information. * Provides historical reference by developing and utilizing filing and retrieval systems, recording meeting discussions. * Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. * Liaisons with the IAA Board of Directors to schedule meetings with the two Senior Directors. * Contributes to team effort by accomplishing related results as needed. * Other duties, as assigned. Preferred Education, Experience and Skill * Graduation from an accredited business college or a four-year college or university with major course work in business, English or related fields would be considered an advantage. * Minimum of seven to ten (7-10) years' experience as an assistant to an executive. * Experience working for a Finance Team. * Possess excellent verbal and written skills. * Possess professional demeanor in communication, image and dress. * Possess expert level computer skills including, but not limited to the following Microsoft programs: Word, Excel, Outlook, PowerPoint, and Adobe Acrobat. * Operate a motor vehicle with a valid driver's license. * Operate a computer keyboard/calculator and various other office equipment. * File/Store. * Walk, sit, stand, stoop, bend, climb stairs, and lift up to 50 lbs. * Read and comprehend. * Comprehend, retain and follow oral and written instructions. * Exercise good judgment and set priorities. * Calculate and count. WORK ENVIRONMENT * Work independently and as a team member in an office environment with varied and detailed materials.

Exciting Opportunity to Join Our Legacy of Environmental Leadership! About Us: At Arcwood Environmental, we are more than just a company; we are pioneers in industrial waste management, committed to creating a cleaner, safer world. Since our inception during the environmental movement of the 1970s, we've been at the forefront of solving complex environmental challenges. Headquartered in Indianapolis, Indiana with a dedicated team of 2,000+ employees spread across the United States, we provide innovative and compliant solutions to thousands of clients in diverse industries. Why Arcwood? * Impactful Work: Be part of a team that makes a real difference. Our comprehensive services range from hazardous waste management and emergency response to onsite support and technical solutions, allow us to solve our customers' waste challenges. We are part of the solution. We don't generate any waste ourselves. * Growth Opportunities: At Arcwood, your contribution is valued beyond your job title. We believe in the power of continuous learning and growth, encouraging every employee to expand their skills and take on new challenges. * Safety First: Your health and safety are our top priorities. We foster a culture where every employee is empowered to act safely and ensure the well-being of their colleagues. Our mantra is Safe and Compliant, Always. * Collaborative Environment: Together we can achieve much more. Join a supportive and dynamic team where your ideas and efforts are recognized and rewarded. Our Commitment: We are dedicated to fostering an inclusive and innovative workplace where every employee can thrive. As part of our team, you will have the freedom to contribute your expertise wherever needed, ensuring the success of our mission to protect the environment. Our Vision: Our vision is to be the most trusted partner in the environmental services industry. We put our customers first and deliver agile, sustainable, and innovative solutions. We commit to nurturing top talent and creating lasting value for our customers, shareholders, communities, and the planet. Our Ownership: Arcwood Environmental is backed by the EQT Infrastructure VI fund, enhancing our capabilities, and expanding our reach. EQT is a dynamic global investment powerhouse managing EUR 232 billion in assets (EUR 128 billion fee-generating). With a focus on Private Capital and Real Assets, EQT owns and supports leading companies across Europe, Asia-Pacific, and the Americas, fostering sustainable growth, operational excellence, and market leadership. This exciting ownership positions us for continued impacts and growth in the future. Executive Assistant As an Executive Assistant you will provides essential support to several executive leaders, ensuring the smooth execution of key administrative functions such as calendar management, travel coordination, and high-level communications on behalf of the leadership team. With a sharp focus on proactive organization and strategic alignment, this role is instrumental in driving the efficiency and effectiveness of executive operations. The Executive Assistant also acts as a trusted liaison across the organization, facilitating seamless collaboration and managing upcoming meetings and action items with precision. Success in this role demands exceptional judgment, meticulous attention to detail, accountability, and creative problem-solving. Representing Arcwood Environmental with professionalism and discretion, the Executive Assistant plays a pivotal role in fostering relationships and upholding the integrity of the brand. This position reports directly to the Chief Digital Information Officer (CDIO). Essential Functions & Requirements: Calendar & Schedule Management * Manages various leaders' schedules, organizing meetings, conferences, and teleconferences * Coordinates travel arrangements and reconciles expense reports * Ensures proper setup and logistics for meetings, including technology, hospitality, venue coordination and agenda / presentation preparation Communication & Reporting * Provides daily support and facilitates communication within the team and with external contacts * Prepares status reports and updates to keep the leader informed on major projects and operations within their department * Liaises with other departments and external agencies, maintaining confidentiality * Represents the Company by managing brand representation, information flow, and confidential data Documentation & Information Management * Maintains filing systems, takes meeting minutes, and ensures historical reference * Develops and tracks meeting agendas and action items * Creates professional documents such as spreadsheets, charts, and visual aids * Develops presentations from data and outlines with minimal direction * Maintains organizational and corporate document accuracy Strategic, Operational & Client Support * Implements process improvements to enhance department and office operations * Enhances leadership performance by taking ownership of diverse and high-priority tasks * Provides excellent customer service and timely responses to internal and external inquiries * Prioritizes health and safety by adhering to policies, processes, and maintaining safe practices at all times * Takes on additional duties as assigned to support the team and organization Education: * Associates degree in business administration, human resources, communications or related field (required) Experience: * 5+ years of direct experience providing high-level administrative support to executive leaders, including Vice Presidents, Presidents, COOs or CEOs (required) -OR- * In lieu of a degree, 7+ years of direct experience in providing high-level administrative support to executive leaders, including Vice Presidents, Presidents, COOs or CEOs (required) * Demonstrated experience successfully managing complex schedules, travel logistics, and confidential communications for high-level leadership (required) Competencies: * Ability to navigate fast-paced, dynamic environments while ensuring executive priorities are met with discretion and precision * Strong skillset in anticipating needs and proactively resolving issues to support the strategic effectiveness of C-Suite leaders * Adept at building relationships across all levels of an organization, fostering cross-functional alignment in support of leadership goals * Ability to manager confidential information with discretion, trustworthiness, and sound judgement * Outstanding written and verbal communication skills, with a strong ability to build relationships and represent leadership professionally * Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with fluency in digital collaboration tools * Expertise in planning and executing complex events, coordinating travel logistics, and supporting high-impact business meetings * Ability to maintain a positive, collaborative, and professional demeanor in all interactions * Strong problem-solving capabilities with the agility to meet deadlines and manage competing priorities * Willingness to travel for business needs (less than 10%) and accommodate work outside normal business hours as required * Ability to work at a computer screen for extended periods while maintaining accuracy and focus * Regular and predictable attendance to perform the functions and requirements of this role Benefits, Compensation, & Workforce Diversity: Arcwood offers competitive pay and bonus incentives. Benefits include choice of medical, dental, and vision plans, flexible spending or health savings accounts, employee and dependent life insurance, short and long-term disability, 401(k) savings plan with 7% company match, and tuition reimbursement. Equal Opportunity Employer - Veterans & Disabilities A post-offer drug screen and background check will be required.

Job Description Exciting Opportunity to Join Our Legacy of Environmental Leadership! About Us: At Arcwood Environmental, we are more than just a company; we are pioneers in industrial waste management, committed to creating a cleaner, safer world. Since our inception during the environmental movement of the 1970s, we've been at the forefront of solving complex environmental challenges. Headquartered in Indianapolis, Indiana with a dedicated team of 2,000+ employees spread across the United States, we provide innovative and compliant solutions to thousands of clients in diverse industries. Why Arcwood? Impactful Work: Be part of a team that makes a real difference. Our comprehensive services range from hazardous waste management and emergency response to onsite support and technical solutions, allow us to solve our customers' waste challenges. We are part of the solution. We don't generate any waste ourselves. Growth Opportunities: At Arcwood, your contribution is valued beyond your job title. We believe in the power of continuous learning and growth, encouraging every employee to expand their skills and take on new challenges. Safety First: Your health and safety are our top priorities. We foster a culture where every employee is empowered to act safely and ensure the well-being of their colleagues. Our mantra is Safe and Compliant, Always. Collaborative Environment: Together we can achieve much more. Join a supportive and dynamic team where your ideas and efforts are recognized and rewarded. Our Commitment: We are dedicated to fostering an inclusive and innovative workplace where every employee can thrive. As part of our team, you will have the freedom to contribute your expertise wherever needed, ensuring the success of our mission to protect the environment. Our Vision: Our vision is to be the most trusted partner in the environmental services industry. We put our customers first and deliver agile, sustainable, and innovative solutions. We commit to nurturing top talent and creating lasting value for our customers, shareholders, communities, and the planet. Our Ownership: Arcwood Environmental is backed by the EQT Infrastructure VI fund, enhancing our capabilities, and expanding our reach. EQT is a dynamic global investment powerhouse managing EUR 232 billion in assets (EUR 128 billion fee-generating). With a focus on Private Capital and Real Assets, EQT owns and supports leading companies across Europe, Asia-Pacific, and the Americas, fostering sustainable growth, operational excellence, and market leadership. This exciting ownership positions us for continued impacts and growth in the future. Executive Assistant As an Executive Assistant you will provides essential support to several executive leaders, ensuring the smooth execution of key administrative functions such as calendar management, travel coordination, and high-level communications on behalf of the leadership team. With a sharp focus on proactive organization and strategic alignment, this role is instrumental in driving the efficiency and effectiveness of executive operations. The Executive Assistant also acts as a trusted liaison across the organization, facilitating seamless collaboration and managing upcoming meetings and action items with precision. Success in this role demands exceptional judgment, meticulous attention to detail, accountability, and creative problem-solving. Representing Arcwood Environmental with professionalism and discretion, the Executive Assistant plays a pivotal role in fostering relationships and upholding the integrity of the brand. This position reports directly to the Chief Digital Information Officer (CDIO). Essential Functions & Requirements: Calendar & Schedule Management Manages various leaders' schedules, organizing meetings, conferences, and teleconferences Coordinates travel arrangements and reconciles expense reports Ensures proper setup and logistics for meetings, including technology, hospitality, venue coordination and agenda / presentation preparation Communication & Reporting Provides daily support and facilitates communication within the team and with external contacts Prepares status reports and updates to keep the leader informed on major projects and operations within their department Liaises with other departments and external agencies, maintaining confidentiality Represents the Company by managing brand representation, information flow, and confidential data Documentation & Information Management Maintains filing systems, takes meeting minutes, and ensures historical reference Develops and tracks meeting agendas and action items Creates professional documents such as spreadsheets, charts, and visual aids Develops presentations from data and outlines with minimal direction Maintains organizational and corporate document accuracy Strategic, Operational & Client Support Implements process improvements to enhance department and office operations Enhances leadership performance by taking ownership of diverse and high-priority tasks Provides excellent customer service and timely responses to internal and external inquiries Prioritizes health and safety by adhering to policies, processes, and maintaining safe practices at all times Takes on additional duties as assigned to support the team and organization Education: Associates degree in business administration, human resources, communications or related field (required) Experience: 5+ years of direct experience providing high-level administrative support to executive leaders, including Vice Presidents, Presidents, COOs or CEOs (required) -OR- In lieu of a degree, 7+ years of direct experience in providing high-level administrative support to executive leaders, including Vice Presidents, Presidents, COOs or CEOs (required) Demonstrated experience successfully managing complex schedules, travel logistics, and confidential communications for high-level leadership (required) Competencies: Ability to navigate fast-paced, dynamic environments while ensuring executive priorities are met with discretion and precision Strong skillset in anticipating needs and proactively resolving issues to support the strategic effectiveness of C-Suite leaders Adept at building relationships across all levels of an organization, fostering cross-functional alignment in support of leadership goals Ability to manager confidential information with discretion, trustworthiness, and sound judgement Outstanding written and verbal communication skills, with a strong ability to build relationships and represent leadership professionally Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with fluency in digital collaboration tools Expertise in planning and executing complex events, coordinating travel logistics, and supporting high-impact business meetings Ability to maintain a positive, collaborative, and professional demeanor in all interactions Strong problem-solving capabilities with the agility to meet deadlines and manage competing priorities Willingness to travel for business needs (less than 10%) and accommodate work outside normal business hours as required Ability to work at a computer screen for extended periods while maintaining accuracy and focus Regular and predictable attendance to perform the functions and requirements of this role Benefits, Compensation, & Workforce Diversity: Arcwood offers competitive pay and bonus incentives. Benefits include choice of medical, dental, and vision plans, flexible spending or health savings accounts, employee and dependent life insurance, short and long-term disability, 401(k) savings plan with 7% company match, and tuition reimbursement. Equal Opportunity Employer - Veterans & Disabilities A post-offer drug screen and background check will be required.

Job Description About IHI At Innovative Hematology, Inc. (IHI), we offer a future where people with rare blood disorders flourish. Our experts provide the highest quality comprehensive services and holistic care to patients with bleeding, clotting, and other hematologic disorders, and to their families. What You Will Do As the Executive Assistant you will support various departments and leaders with the administration of day-to-day business operations. The Opportunity Organize and maintain files and records. Plan and schedule meetings and appointments. Manage physician and management calendars. Organize materials for meetings. Organize and support on and offsite functions including rooms, meals and logistics. Prepare and edit correspondence, reports, forms, and presentations. Assist with room set up for meetings. Order and maintain supplies and organize supply rooms. Assist with expense reporting and reconciliation. Arrange travel for staff and visitors including transportation, lodging, and itineraries. Maintain various tracking documents and lists such as attendance at meetings and conferences, legal document workflow, phone lists. Manage large mailings, e.g. patient newsletters. Complete conference registrations on behalf of staff. Handle general correspondence on behalf of physicians and management staff. Access professional medical publication sites to provide manuscripts and articles for physicians. Provide IHI Board meetings support. Performance Requirements: Knowledge: Strong knowledge of computers/technology including Microsoft Office (Word, Excel, PowerPoint). Skills: Strong attention to detail. Effective written communication skills including drafting and editing documents. Skill in customer service. Skill in problem solving. Abilities: Ability to establish/maintain effective relationships with staff at all levels. Ability to project positive and professional image. Requirements Minimum high school diploma; associates or bachelor's degree preferred. Minimum 5 years of related experience required. All IHI employees are expected to enable multi-factor authentication via their personal smartphone or smart device to access IHI systems as a requirement of their role. Benefits Why join our team? IHI is a not-for-profit program based in Indianapolis and offers a competitive salary and benefit package. IHI is the only federally designated comprehensive hemophilia program in Indiana and serves the entire state through services available in Indianapolis and at outreach clinics. IHI is a leader in hemophilia care, education and clinical research and has a dedicated on-site multidisciplinary staff to ensure availability of a wide range of required services. IHI participates in national and international clinical research, including new infusion products and therapies, investigation of long-term outcomes, and the impact of associated conditions. The IHI research program provides patients access to new therapies, and an opportunity to improve care. Our center has more than 50 clinical research projects involving bleeding disorders, sickle cell disease, thrombosis and more. Innovative Hematology, Inc. is an Equal Opportunity Employer.

Are you looking for your next challenge? Are you ready to work with a performance-based small company? At Zantech, we are a dynamic Woman Owned Small Business focused on providing complex, mission-focused solutions with a proven track record of outstanding customer performance and high employee satisfaction. We would love to talk with you regarding the next step in your career. Come join our team! Zantech is looking for a talented Executive Assistant to contribute to the success of our upcoming Program Management Support project for an Onsite role based out of Indianapolis, Indiana . The Executive Administrative Assistant will play a crucial role in providing Program and Administrative assistance to numerous operational, office and clerical duties in support of Law Enforcement Operations throughout the Great Lakes Region in the states of Illinois, Michigan, Ohio, Indiana, Minnesota, and Wisconsin. The Executive Assistant will plan and provide analytical support for facilitation, training, methodology development and evaluation, business management techniques, and organizational development. Supports DHS business process improvements and modernization projects. Responsibilities include, but will not be limited to: Provide executive and administrative support to regional director and leadership. Composing, typing, and entering information into the computer. Enters data from paper or electronic form into computer database and/or electronic spreadsheets. Prepares correspondence, documentation or mailing labels copying data from one record to another and files records accordingly. Receives, sorts, distributes mail, separates documents, number forms and photocopies documents using photocopier. Prepare outgoing mail for delivery to include overnight-express services and use of on- line express mail services. Sets up meetings and conference calls. Attends meetings as requested. Prepares and distributes agenda, as needed, takes minutes/notes on meetings' activities, distributes minutes to appropriate personnel. Coordinates and distributes interoffice communications. Make travel arrangements or work with travel agencies to coordinate transportation and accommodations and/or off-site meeting facilities. Responsible for completing critical incident travel arrangements for personnel. Supports regional emergencies, taskings or projects as directed. Collects and disseminates Government Owned Vehicle mileage and maintenance information on a monthly basis or as required. Assist FPS and other contract personnel in the maintenance, purchase and dissemination of routine supplies. Act as liaison between FPS field personnel and DHS helpdesk services in support of IT, telephone and other services. This will include the initiation, follow-up, resolution and close-out of trouble tickets or helpdesk requests. Maintain, issue, and control facility keys through issuance, hand receipt and inventory. Timekeeping duties for their areas as it pertains to assisting, inputting, reviewing, maintaining all areas in payroll. Assist RD/DRD with: Preparing, reviewing and editing executive correspondence from Regional HQ to HQ FPS, Management Directorate, Office of General Counsel, and Management Directorate Employee Labor Relations office. Monitor HQ assigned tasking suspense items. Receives and collates suspense responses from District Commanders and Branch Chiefs. Prepare suspense correspondence, reports, graphs and charts. Performs research. Assist Regional Federal Freedom of Information Act representative in receiving, tracking and proper distribution of FOIA requests. Assist with HR actions pertaining to employee assignments and hiring actions. Assist with preparation, review and editing of space allocation request documents. Monitor status of space allocation requests and approved projects through telephonic or email coordination with FPS HQ, regional GSA staff and Management Directorate staff. Assist in the management of the RD/DRD daily calendars. Assist in the development of PowerPoint presentations. Manage the executive conference room calendar. Demonstrate accurate spelling, typing and attention to detail. Must have ability to compile and organize reports and use conventional office equipment and associated supplies provided by the Government (desk, filing cabinets, telephone, facsimile, PC computer system, intercom system, photocopier, paper, pens, pencils, staples etc.). Required Experience or Knowledge of the following technologies/functions: Bachelor's degree + 5 years admin experience OR HS diploma + 8 years' experience. Proficient with Microsoft Office Suite, experience with Teams, Visio, WebTA, IT Helpdesk Expertise, Google Chrome, ICE Helpdesk, WebTA or LEIMS. Strong written and verbal communication skills with attention to detail and proofreading abilities. English Language - Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Ability to meet planned and unplanned deadlines in a timely manner. Individuals shall meet a minimum of Business Casual in accordance with dress standards. Physical requirements are primarily sedentary, working while seated, however, individual(s) may periodically be required to bend, lift, and deposit documents, files, and small quantities of office supplies (paper, etc.) in the routine course of daily duties. Preferred Experience or Knowledge of the following technologies/functions: Resourcefulness and ability to function in a fast-paced environment. Professionalism and the ability to interact effectively with others. Required Education/Certifications: High School Diploma (or equivalent) REQUIRED Associates in related field preferred. Required Security Clearance: US Citizenship and the ability to obtain and maintain an active Public Trust or higher clearance, per contract requirements. “Outstanding Performance…Always!” Our corporate motto represents our commitment to build long-term relationships with both our clients and our employees by providing the highest quality service in everything we do. We strive for excellence for our clients and for each other. We embrace the opportunity to hire individuals with new talents and fresh perspectives. Zantech offers competitive compensation, strong benefits, and a vacation package, as well as a fast-paced and exciting work environment. Come join our team!

WELCOME TO INDIANAPOLIS PUBLIC SCHOOLS! At IPS, we believe in the transformative power of education. We work collectively every day to prepare our students for success in the classroom and in life by providing equitable, high-quality educational experiences across our family of schools. IPS is a place to make an impact, grow your career, and ensure every student has access to a high quality education, all while earning a good living in a district on the move. While the work is challenging, it is deeply meaningful and impactful. We seek innovators and trailblazers who bring varying experiences and expertise and share our belief that every child deserves access to an exceptional education. As part of TeamIPS, you'll create lasting connections, find a sense of belonging, and feel supported to make a meaningful difference in students' lives. In return, no matter your role here, we expect a commitment to excellence and accountability. You'll be held to high standards. Resilience and passion are key-you must be adaptable, handling adversity with flexibility while putting students at the heart of everything you do. Ethical conduct, clear communication, and mutual respect are fundamental. Being a dependable, collaborative team player who builds meaningful relationships is essential. Together, we are Proving What's Possible by building a community where everyone belongs and each student has the opportunity to fulfill their potential. A Career in IPS Offers… Purpose and Impact: * Essential Contributions: In every non-teaching and non-leadership role, your work directly supports the success of IPS students and schools. Whether you're maintaining facilities, providing student services, or managing administrative operations, you play a key part in ensuring an equitable and high-quality educational environment. * Belonging and Community: IPS is a place where every employee is valued. You'll join a supportive community that promotes respect, teamwork, and a shared commitment to serving students and families. Professional and Personal Growth: * Training and Development Opportunities: IPS offers a variety of training programs to help staff build new skills and grow professionally. This includes access to development opportunities for administrative, technical, and operational roles, as well as pathways to becoming a certified teacher. * Skill Enhancement: Whether you're new to your role or seeking to deepen your expertise, IPS provides resources and support for continuous improvement. Comprehensive Compensation and Benefits: * Fair Compensation: IPS ensures competitive wages and regularly reviews pay structures to maintain equity. * Extensive Benefits Package: Employees enjoy comprehensive health coverage, dental and vision plans, life insurance, disability insurance, and retirement plans. Additional financial benefits include flexible spending accounts and eligibility for federal loan forgiveness programs. Work-Life Balance and Well-being: * Generous Leave Policies: IPS offers vacation, personal, and sick leave, along with paid holidays. Twelve-month employees benefit from floating holidays, and unused personal leave rolls into the sick leave balance. * Wellness Programs: IPS prioritizes staff well-being with access to wellness initiatives, including health screenings and an employee assistance program for confidential support and counseling. What We Expect: * Professionalism and Reliability: Every role at IPS is vital to the district's success. We expect staff to demonstrate professionalism, dependability, and a commitment to providing excellent service to students, educators, and families. * Collaboration and Communication: IPS values teamwork. Working collaboratively with your colleagues ensures a supportive environment for all. Clear communication and mutual respect are key to maintaining this culture. * Flexibility and Problem-Solving: As a large, dynamic district, IPS needs staff who are adaptable and proactive in solving problems to meet the ever-changing needs of students and schools. JOIN US! Indianapolis Public Schools is more than a workplace; it's a community where purpose, impact, and belonging come together to help Prove What's Possible - in your career and in your school. If you're ready to embrace challenges, strive for excellence, and make a meaningful impact, IPS is the place for you. SUMMARY OF OPPORTUNITY: Indianapolis Public Schools is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the Chief Systems Officer (CSO). This role is critical to the effective operation of the Systems Office, which oversees the district's technology infrastructure, data management, and operational systems. The ideal candidate will be a meticulous planner, an excellent communicator, and a strategic partner who can manage multiple priorities in a fast-paced environment. This position requires a high degree of confidentiality, professionalism, and the ability to anticipate the needs of the CSO and the broader team. WHAT YOU'LL DO: The following outlines what your core duties and responsibilities will be for this position and provides a sample overview of what your day-to-day may look like. Core Duties and Responsibilities * Calendar and Schedule Management: Proactively manage a dynamic calendar, scheduling meetings, appointments, and travel arrangements for the CSO. Prioritize meeting requests, anticipate conflicts, and ensure all logistical details are handled seamlessly. * Communication & Correspondence: Serve as the primary point of contact for internal and external stakeholders. Draft, proofread, and manage email correspondence, memos, and presentations on behalf of the CSO, ensuring a professional and timely flow of information. * Meeting Support: Prepare agendas, presentations, and other materials for meetings. Attend key meetings, take detailed notes, and track action items to ensure timely follow-up and completion. * Project and Task Management: Assist with the coordination of departmental projects, track deadlines, and follow up with team members to ensure milestones are met. Maintain organized electronic and physical filing systems. * Information and Data Coordination: Facilitate the collection and organization of key data for reports and strategic documents. Maintain confidential information with discretion and integrity. * Administrative Support: Handle expense reports, procurement requests, and other administrative tasks as needed to support the Systems Office. * Collaborate with department teams to ensure seamless day-to-day operations Supervisory Responsibilities/Direct Reports: * The Executive Assistant directly manages multiple systems, programs, supports, resources, and relationships with schools, staff, and partner organizations. This position has no direct reports Personal Work Relationships: The individual in this position works with a wide range of IPS staff, partners, administrators and service providers on routine and diverse problems encountered to fulfill its duties. The individual must possess and employ a variety of personal and interpersonal skills in the discharge of the position's responsibilities. This position requires a positive attitude when dealing with staff and IPS constituents. Good judgment, discretion and individual initiative are necessary for the effective discharge of the position's significant responsibilities. WHAT YOU'll BRING: SKILLS AND MINDSETS: As an ideal candidate for this role, you will be able to achieve the following: This role provides privileged access to the inner workings of district leadership and their work streams. The successful candidate will be discrete, high-energy, agile-minded, strategic, proactive, a direct communicator, highly-organized and committed to the vision and values of Indianapolis Public Schools (IPS) and the executive leadership team. As an ideal candidate for this role, you will be able to achieve the following: * Technical Proficiency: Advanced proficiency with Google Workspace (Docs, Sheets, Slides, Calendar, and Outlook). Experience with project management software (e.g., Trello, SmartSheet) is a plus. * Communication Skills: Exceptional written and verbal communication skills with a strong ability to interact with a diverse group of stakeholders, from teachers and administrators to technology partners. * Organizational Skills: Proven ability to manage complex calendars, organize information, and prioritize tasks with keen attention to detail. * Interpersonal Skills: A proactive and positive attitude, with the ability to build strong working relationships and work collaboratively as part of a team. * Problem-Solving: Strong analytical and critical-thinking skills, with the ability to anticipate potential issues and solve problems independently. Language Skills * Ability to write reports, procedural documents, correspondence and executive summaries. * Ability to speak effectively before groups of all sizes. Mathematical Skills * Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Reasoning Ability * Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. EDUCATION, CERTIFICATION, AND LICENSURE REQUIREMENTS: * Bachelor's degree in Business Administration, Communications, or a related field preferred; relevant experience may be considered in lieu of a degree. * Minimum of 5 years of experience as an executive assistant or in a similar administrative support role. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace. * Strong written and verbal communication skills. * Exceptional organizational and multitasking abilities. * High level of discretion and professionalism in handling sensitive information. * Ability to work independently and collaboratively in a dynamic environment. * Strong problem-solving skills and attention to detail. * Experience in K-12 education or public sector administration is a plus. FLSA CLASSIFICATION: At the discretion of the Chief Communications and Engagement Officer and the Chief Systems Officer. ELIGIBILITY FOR REMOTE WORK: Not eligible PHYSICAL REQUIREMENTS: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; talk or hear. The employee frequently is required to stand and walk. The employee is occasionally required to sit; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. EEOC STATEMENT: Indianapolis Public Schools, in accordance with its nondiscrimination policies, will not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, homelessness or any other legally recognized protected basis under federal, state or local laws, regulations, or ordinances. Indianapolis Public Schools does not tolerate any form of retaliation or bias-based intimidation, threat, or harassment that demeans individuals' dignity or interferes with their ability to learn or work. DISCLAIMER: Essential functions, as defined under the Americans with Disabilities Act, may include any of the above representative duties, knowledge, and skills. This is illustrative only, and is not a comprehensive list of all essential functions and duties performed by the occupant of this position. Factors such as regular and punctual attendance are not routinely listed in job descriptions, but are an essential function. *************************************************************

Arrow McLaren is the McLaren Racing IndyCar team located on the West side of Indianapolis. By joining our team, you'll be part of an exhilarating racing program that aims to set the standard for high performance in sport. Our values define what matters most to us: Innovative - Respectful - Inclusive - Energetic - Brave Every day, we want members of this team to come to work with a simple goal in mind: Build better race cars and develop better ways to go racing. Focus on the process, enjoy the process of continual improvement and the results will take care of themselves. Purpose of the Role: The Executive Assistant will provide comprehensive, one-to-one support to a senior executive, managing both professional administrative functions and select personal and household responsibilities. This role requires exceptional organization, discretion, and the ability to anticipate needs in a fast-paced environment. Principal Accountabilities: * Serve as the primary point of contact for the executive, managing calls, emails, correspondence, and inquiries with professionalism and discretion. * Manage the executive's calendar-both business and personal-scheduling meetings, appointments, family activities, and coordinating all related logistics. * Prepare and organize meeting materials, book rooms, and confirm details with attendees to ensure seamless execution. * Create, update, and distribute documents, reports, presentations, and internal communications. * Coordinate all travel arrangements for the executive-business and personal-including flights, hotels, ground transportation, itineraries, and working with internal travel coordinator when needed. * Manage personal errands, deliveries, returns, and any ad-hoc tasks that arise to support the executive's daily life. * Assist with planning and supporting corporate or personal events, including invitations, attendee coordination, and on-site support. * Support the executive with both professional and personal communications, including responding to shared inboxes as requested. * Maintain strict confidentiality across all business, personal, and household matters. Job requirements Knowledge, Skills and Experience: * 3-7+ years of experience as an Executive Assistant or similar high-level support role, preferably supporting a single executive or principal. * Experience balancing both corporate administrative duties and personal/household management. * Proven track record managing complex calendars, domestic and international travel, and sensitive communications. * Experience handling confidential information and working in roles requiring a high degree of discretion and trust. * Prior experience working in a fast-paced environment with shifting priorities. Total Rewards: * Comprehensive Medical, Dental, & Vision benefits * 401(k) Retirement match * Voluntary life, short-term and long-term disability benefits * Annual bonus plan * Competitive time off plan * Company discounts, including kit apparel Arrow McLaren is committed to equal employment opportunity. All applicants will receive consideration for employment without regard to age, disability, ethnicity, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status or condition protected by applicable federal, state, or local laws

Angott Search Group is pleased to partner with an $850 million Indiana Bank in their search for an Executive Secretary. This position is responsible for supporting the Chief Executive Officer (CEO) and the leadership team with professional-related logistics and coordination enabling the group to work as efficiently as possible. This role will coordinate, plan, and organize the CEO's calendar and schedule, produce reports, make travel arrangements, and streamline communications and tasks. Organizing meetings, events, and maintaining records are important tasks of this position as well as effective communication, both written and verbal. High school diploma or equivalent is required. A Bachelor's degree is a plus. At least five years of administrative assistant experience with at least three years of experience supporting executives is required. This is an onsite position.

About Ossium Ossium's mission is to improve the health, vitality, and longevity of human beings through bioengineering. We develop, manufacture, and bank cell therapy products that apply the power of stem cell science to revolutionize treatment for patients with blood, immune, and orthopedic diseases. At Ossium, we empower our employees, maintain the highest standards of operational excellence, and are a force for good. About the Job We're hiring an experienced, exceptionally organized, and positive Executive Assistant/Office Manager to support our Chief Science Officer (CSO) and the needs of the Indianapolis office. In this role, you will serve as a trusted partner and organizational anchor-someone who thrives on making things run smoothly, anticipates needs before they arise, and brings a friendly, can-do attitude to every interaction. You'll manage complex scheduling, communications, travel, and office coordination while supporting team operations in a fast-paced, mission-driven environment. This is a great opportunity if you love creating order out of chaos, enjoy helping others succeed, and take pride in being the “go-to” person who makes things happen. Required Qualifications 3+ years of experience as an Executive Assistant or in a similar high-level administrative role, ideally supporting C-level executives Excellent written and oral communication skills Proven ability to stay organized and maintain exceptional attention to detail in a dynamic, fast-paced environment Strong time management skills and ability to juggle multiple priorities gracefully High degree of professionalism, discretion, and judgment when handling sensitive information Positive, friendly, and proactive attitude-you take ownership and get things done Proficiency with Microsoft Office Suite and Google Workspace (Docs, Drive, Gmail, Calendar) This position is based on-site full time (Monday - Friday) in our Indianapolis office Preferred Qualifications Previous experience working in a startup or entrepreneurial setting Experience as an office manager Familiarity with HR systems, travel coordination, and interview scheduling tools (e.g., Rippling, Zoom, Google Drive) Key Responsibilities Executive Admin (70%) Manage a complex executive calendar, anticipating conflicts, reviewing and resolving double-bookings, and ensuring seamless scheduling Coordinate Tier meetings and other leadership meetings, including scheduling, agenda preparation, materials, and clear communication of schedules and expectations Book and manage all travel arrangements, ensuring efficiency, cost-effectiveness, and a smooth experience Track and support the CSO's continuing education requirements, deadlines, and related logistics Prepare, edit, and maintain high-quality PowerPoint presentations for internal and external meetings Capture meeting notes, ensure consistency in documentation, and follow through on action items Support recognition efforts, including reminders, coordination, and execution of acknowledgments and milestones Handle communications with professionalism, discretion, and positivity on behalf of the CSO Process expenses, manage invoices, and maintain organized, accessible documentation Take on new challenges with enthusiasm-no task too big or too small-while continuously looking for ways to improve efficiency and consistency Represent Ossium with warmth and professionalism in all internal and external interactions Office Manager Responsibilities (30%) Support onboarding for new hires and coordinate candidate interviews to ensure a positive, organized experience Manage day-to-day operations of the Indianapolis office, including office supplies, catering, events, and vendor relationships Greet visitors and ensure proper sign-in and escort procedures Partner with the People Team to plan company events, celebrations, and recognition moments In your first six months some projects you'll work on include: Designing and owning a streamlined internal communications rhythm, including a monthly newsletter and consistent weekly digital site updates to keep teams informed and connected Establishing and maintaining clear, consistent meeting documentation, presentation standards, and executive workflows Supporting a smooth and scalable onboarding experience as Ossium continues to grow Partnering with leaders and the People Team to support culture-improvement ideas and initiatives for 2026 We offer a full slate of employee benefits including: Competitive salaries Stock options 401(k) matching Medical, dental and vision coverage Four weeks of PTO accrued (vacation & sick time) annually + 11 company holidays Employer paid life insurance and long term disability Gym membership/recreational sports reimbursements Ossium provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or gender expression. Ossium Health provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, sexual orientation, gender identity, gender expression, or any other protected characteristic. Our Equal Employment Opportunity Policy Statement and the Know Your Rights: Workplace Discrimination is Illegal Poster reaffirm this commitment. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. If reasonable accommodation is needed, please contact our People Team at ************************ or ************. Ossium Health complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. Principals / direct applicants only please. Recruiters, please do not contact this job poster. Equal Opportunity Employer/Veterans/Disabled

Job Description The data collection staff will assist the Department in its statutory responsibilities related to sex and violent offender registration. Incumbent reports to the Sex and Violent Offender Registration and Victim Services Division of the Department of Correction. Essential Functions: Research and collect court documents Analyze and interpret the documents collected Communicate with local and state law enforcement agencies Enter data into a designated web portal and data systems Perform related duties as assigned by Division Staff Job Requirements: Broad experience with data collection and data entry. Broad knowledge of the Criminal Code. Thorough knowledge of the Department of Correction, as well as all levels of the Criminal Justice System. Experience and comfortability with court documents and legal jargon Excellent written, verbal, and interpersonal communication skills. Strong organizational and time management skills. Ability to read and process data including information on crimes that is detailed, thorough, and contains sensitive material Ability to establish cooperative working relationships with department staff and external agency staff. Difficulty of Work: Incumbent must be able to handle multiple, complex tasks and make good decisions based on his or her knowledge and understanding of each specific question and assignment. Incumbent must use multiple methods in accomplishing an end result or outcome of a particular task and must be timely and accurate in completion of all tasks. Incumbents work must be accurate. Consequences of inaccurate data include a negative public perception of the Department and potential public safety risks to the communities. Incumbent works independently with work being reviewed on a periodic basis for accuracy, compliance with policy, and overall Department goals. Personal Work Relationships: Incumbent must maintain working relationships with all Department personnel to discuss projects related to their needs. Minimum Qualifications: Bachelors Degree required Masters Degree preferred Equivalent work experience may also be considered

Job DescriptionDescription: Are you an experienced Executive Director who enjoys creating a positive work environment for your staff and having a community with happy and engaged residents? Vita of Greenfield Assisted Living facility is looking for a licensed Executive Director to oversee all operations, functions, and activities at our new assisted living and memory care community located in the Greater Indianapolis area. You will be the face of the organization, responsible for giving the proper strategic direction and implementing a high-quality vision. An excellent executive director is an influential manager with the ability to lead and motivate. They have great communication skills and take a holistic approach in managing the organization's operations. The goal is to manage and lead the organization towards the realization of its mission. Responsibilities Ensure that residents receive quality care in accordance with local regulations and service plans. Develop and implement strategies aiming to promote the organization's mission and “voice.” Build an effective team of leaders by providing guidance and coaching to subordinate managers. Ensure adherence of the organization's daily activities and long-term plans to established policies and legal guidelines. Forge and maintain relations of trust with staff, residents, family members, partners, and the community. Oversee the community's budget and ensure targets are met. Promote occupancy growth and act as a partner to the Sales team in promoting the community and creating a positive image. Skills Proven experience as executive director or in other managerial positions, 3 years minimum. Assisted Living or Nursing Home experience preferred. Experience in developing strategies and plans. Ability to apply successful networking techniques. Strong understanding of corporate finance and measures of performance In depth knowledge of corporate governance principles and managerial best practices An analytical mind capable of “out-of-the-box” thinking to solve problems. Outstanding organization and leadership abilities Excellent communication (oral and written) and public speaking skills. Bachelor's degree in relevant field preferred, but years of experience can substitute education. Must hold an RCA or HFA license Requirements: Job Type: Full-time Benefits: 401(k) Dental insurance Disability insurance Employee assistance program Employee discount Health insurance Life insurance Paid time off Vision insurance Schedule: Day shift Monday to Friday On call Weekend availability Supplemental pay types: Bonus pay

The Executive Assistant will support our President. The ideal candidate is an experienced, self -motivated, proactive, and detail -oriented professional who can multitask and enjoy a variety of responsibilities. This role requires both traditional administrative support functions and unique responsibilities such as project coordination, light video editing, graphic design, and social media management in an entrepreneurial and retail technology environment. The position is a structured hybrid schedule of approximately 25 hours per week. The Executive Assistant is a vital link in the organization, providing support to the President/ in a one -on -one working relationship. This role involves high -level administrative tasks, project coordination, and participation in special assignments. The Executive Assistant will also manage the President's schedule, coordinate meetings, and be responsible for internal and external communication and, on occasion, may be the face of the company. Demonstrate leadership to maintain credibility, trust, and support within the company. Manage, create, and distribute internal and external communications. Facilitate smooth internal communication, acting as a bridge between the President's office and internal departments. Prepare agendas, reports, presentations, and other necessary documentation for meetings. Coordinate the President's daily scheduling, travel arrangements, and meeting logistics. Assist in coordinating and managing projects led by the President, ensuring deadlines and milestones are met. Manage and curate the company's social media presence under the guidance of the President Light video editing and graphic design tasks for presentations and social media posts. Maintain discretion and confidentiality in relationships with all board members. Other duties as assigned. Requirements Bachelor's degree or equivalent experience in Business Administration or a related field. Minimum of 3 years of experience as an Executive Assistant reporting directly to senior management. Advanced Microsoft Office skills, with an ability to learn task related and firm -specific programs and software. A team mindset with a proficiency for collaboration, accepting and utilizing delegation of duties. Strong organizational, project management, attention to detail, and problem -solving skills Benefits

Title Executive Associate Dean of Clinical Academic Programs Appointment Status Non-Tenure Track Department IU Indianapolis School of Nursing Location Indianapolis Indiana University School of Nursing (IUSON) is seeking exceptional candidates for the position of Executive Associate Dean of Clinical Academic Programs. This is an outstanding opportunity to be a part of a legacy of nursing excellence and leadership. Our in-person work arrangements facilitate access to an outstanding array of institutional resources, including a robust onboarding program and a high degree of campus engagement and networking. The Executive Associate Dean of Clinical Academic Programs (EADCAP) is the strategic curricular leader and chief academic officer for clinically focused degree and certificate programs at the Indiana University School of Nursing Core (approximately 2200 learners across 3 campuses, of which 2 are designated Carnegie R1). The EADCAP provides leadership to strategically grow and maintain the accreditation and viability of the core's clinically focused academic mission, including oversight of strategic curricular initiatives; pre-licensure, MSN, DNP, and certificate programs; academic program-related grants and contracts; curricular faculty governance committees; and compliance with accreditation and other regulatory requirements. The EADCAP serves as the liaison to university and core campuses' academic offices/leaders and to relevant external entities. This administrator sets the strategy for developing, growing, maintaining, and analyzing the core's educational excellence for clinically focused degree programs. The EADCAP reports to the Dean. The Executive Associate Dean of Clinical Academic Programs is a 12-month appointment with workload at 60% administrative, 20% research or scholarly work, 10% teaching, and 10% service. This administrator has primary responsibility for the vision, institutional alignment, long-term planning, policies, and overall success of the teaching mission for the IUSON core school campuses including: * Meeting accreditation, certification, licensure, and other regulatory requirements of pre-licensure, clinically focused graduate degree, and certificate programs. * Development, implementation, modification, and evaluation of curricula. * Mentoring and professional development programs to ensure a robust portfolio of teaching excellence. * Student recruitment, enrollment, retention, progression, graduation, and success. * Educational collaborations with clinical practice partners and private industry. * New curricular initiatives and funding. * Representing the IUSON core school at relevant campus and university meetings and events. * Representing the IUSON core school at regional, national and international levels to garner recognition for teaching excellence and further the teaching and reputational agenda. * Accountability for the IUSON core school's teaching performance metrics. Basic Qualifications * Earned doctorate, nursing major preferred (e.g., PhD, DNP), and master's in nursing, if doctorate is not in nursing (e.g., EdD). * Licensed or eligible to be licensed as a registered nurse in Indiana. * Eligible for appointment as a Tenured Associate or Full Professor with declared area of excellence in teaching or research or Clinical Full Professor or Teaching Professor with declared areas of excellence in teaching. * Academic administrative experience at senior management level. * Demonstrated experience with teaching and curriculum development in nursing at the undergraduate and/or graduate level(s). * Demonstrated ability to function effectively in a large, complex organization. Department Contact for Questions Richard Griffin ************ Additional Qualifications Salary and Rank Special Instructions The following documents must be submitted on-line to: * Letter of application/Cover Letter (2-page limit) * Curriculum vitae * Statement of Research and Teaching/Personal Statement (5-page limit) outlining achievements and goals in teaching, research, and service e.g. **************************************************************************************************** * Contact list with six references For additional information, please contact Dr. Janet S. Carpenter (email *************** or phone *************. Additional information may also be found on the web site at: nursing.iu.edu. For Best Consideration Date Expected Start Date 05/01/2026 Posting Number IU-101349-2025