Executive assistant jobs in Indio, CA - 30 jobs

Do you enjoy working in an office environment? Then AtWork Personnel has a position for you. We are seeking a highly motivated and dynamic Administrative Assistant. The right candidate must have an advance level of experience using Microsoft Excel. T Administrative, Assistant, Administrative Assistant, Staffing, Communication

TempToFT Our client is seeking a professional and proactive Executive Operations Assistant to oversee daily operations in their luxury real estate office. This critical role ensures seamless business operations, exceptional client and agent support, and full coordination and execution of team-sponsored events - all while maintaining a polished office environment that reflects the sophistication of their brand. The ideal candidate is detail-oriented, resourceful, and anticipates the needs of a luxury real estate office managing high-value sales, leasing, marketing, and exclusive community events. Qualifications: Previous experience in real estate office administration, luxury hospitality, or executive support. Strong organizational, time management, and multi-tasking skills. Proficiency with Microsoft Office Suite, Google Workspace, CRM systems, and transaction software. Professional appearance and polished communication skills. Ability to work independently, exercise discretion, and maintain confidentiality. Marketing and design skills (e.g., Canva, Adobe, or similar platforms). Licensed real estate agent is a plus. Personal Attributes: Proactive and solutions-oriented. Highly detail-driven with strong follow-through. Team-oriented but capable of working independently. Confident, approachable, and professional in appearance and demeanor. Passion for luxury real estate and client service excellence. Duties and Responsibilities: Transaction & File Management Maintain compliance-ready transaction files from listing to close. Track escrow timelines, disclosures, and required documents. Manage leasing portfolio, listings, and contracts. Maintain and update a Google Docs timeline for the lease listings portfolio, clearly noting monthly availability for each property. Business Operations & Finance Prepare and track commission reports, invoices, and expense reports. Coordinate weekly Open Houses: Schedule and input days/times into the MLS. Advertise through Constant Contact, Facebook, and Instagram. Manage logistics with agents, guard gate, and placement of open house signs. Manage and maintain inventory of For Sale, Open House, and For Lease signs, ensuring proper signage and lockboxes are available at all times. Keep inventory of listing brochures and marketing materials. Maintain a clean and organized office environment daily. Assist with financial oversight, budgets, and vendor payments. Maintain proper check-in, logging, and accounting for any lease checks received at the office. Maintain accurate records for accounting, vendors, and reporting. Marketing & Communications Create, design, and distribute postcards, flyers, and digital marketing collateral. Manage mailing lists and coordinate direct-mail campaigns. Coordinate and execute team-sponsored events, including planning, logistics, vendor communication, and on-site management. Ensure brand consistency across all marketing channels and community presence. Office Management Oversee office supply inventory and maintain a highly organized supply room. Manage phone calls, front desk inquiries, and visitor reception. Organize and document weekly office team meetings. Promote a professional, positive, and collaborative office culture. Maintain strong professional relationships with Club and HOA management. Agent & Staff Support Provide onboarding support for new agents, including systems setup and training. Serve as the first point of contact for agent and client needs. Anticipate and address future operational needs/issues and report to management. Assist with property inventory, termite inspections, and repair coordination with vendors. Support agents with client reviews and service follow-up. Full-time Pay = $27

Job Description Job Brief: Responsible Executive Assistant to support the Executive Director. The job responsibilities include providing high-quality administrative and clerical assistance. To be successful in this role, you should be proactive, meet deadlines, have a strong ability to multi task and excellent communication and organizational skills. Sensitive to confidential information and professional etiquette. Previous Administrative experience and strong competencies in office management and current technology is required. Main Job Responsibilities: arrange and coordinate meetings and events prepare and edit correspondence, communications, presentations and other documents design and maintain spreadsheets and databases file and retrieve documents and reference materials conduct research, collect and analyze data and prepare reports as directed answer and manage incoming calls monitor, screen, and respond to incoming communications as directed receive and interact with staff, vendors, volunteers, and resident coordinate project-based work assist with event planning and marketing efforts as directed other duties as assigned Education and Experience: Minimum of 3 years experience as an Executive and/or Administrative Assistant with excellent computer skills and in-depth knowledge of relevant software. MS Office suite (Excel, Word, PowerPoint) along with Google Suite, email and internet research. High School diploma required; college education preferred. May be subject to background check and random drug testing.

The Executive Administrative Assistant will provide high-level administrative support to the Director and other senior staff. DUTIES/RESPONSIBILITIES: Provides high-level administrative support and assistance to the Director and/or other assigned leadership staff. Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. Arranges travel and accommodations for executives. Schedules and attends meetings on behalf of executives, taking notes and recording minutes. Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff. Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping. Performs additional duties as assigned by executives. Performs other related duties as assigned. REQUIRED SKILLS/ABILITIES: Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Ability to function well in a high-paced and at times stressful environment. Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. Able to type minimum of 50 words per minute. Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software. EDUCATION AND EXPERIENCE: Bachelor's degree in Business Administration or related field required. Minimum of 4 years of related experience required.

WelbeHealth PACE helps seniors stay in their homes and communities by providing comprehensive medical care and community-based services. We serve the most vulnerable seniors with better quality and compassion in a value-based model. The Home Services Administrative Assistant will collaborate with our Home Services team to contribute to the provision of high quality, safe, compassionate, and efficient care to our participants. Essential Job Duties: Assist with and track the onboarding of WelbeHealth HCAs and vendor built-in caregivers by working closely with HR to ensure that new hires have a positive and seamless onboarding experience and that all requirements are met Ensure Home Care and Home Health documents are uploaded into Athena within the acceptable time frame Conduct monthly Expiration reports for Home Care Authorizations and HCA Certifications to remind appropriate team members of upcoming action items Provide administrative assistance to the operations of the Home Services Departments by assisting with clerical duties as assigned by the supervisor and/or in support of other Home Care and Home Health disciplines as needed Coordinate meetings and assist with scheduling needs Job Requirements: High school diploma or equivalency; professional experience may be substituted Associate's degree preferred Minimum of two (2) years of experience as an Administrative Assistant Demonstrated technological experience with Microsoft Office (Outlook, Word, Excel, PowerPoint) Highly motivated, self-directed, able to efficiently perform tasks in a changing environment, and can make sound decisions in an emergency Benefits of Working at WelbeHealth: Apply your home care expertise in new ways as we rapidly expand. You will have the opportunity to design the way we work in the context of an encouraging and loving environment where every person feels uniquely cared for. Medical insurance coverage (Medical, Dental, Vision) Work/life balance - we mean it! 17 days of personal time off (PTO), 12 holidays observed annually, and 6 sick days 401K savings + match Bonus eligibility - your hard work translates to more money in your pocket And additional benefits Salary/Wage base range for this role is $21.07 - $27.81 hourly + Bonus. WelbeHealth offers competitive total rewards package that includes, 401k match, healthcare coverage and a broad range of other benefits. Actual pay will be adjusted based on experience and other qualifications. Compensation $21.07-$27.81 USD COVID-19 Vaccination Policy At WelbeHealth, our mission is to unlock the full potential of our vulnerable seniors. In this spirit, please note that we have a vaccination policy for all our employees and proof of vaccination, or a vaccine declination form will be required prior to employment. WelbeHealth maintains required infection control and PPE standards and has requirements relevant to all team members regarding vaccinations. Our Commitment to Diversity, Equity and Inclusion At WelbeHealth, we embrace and cherish the diversity of our team members, and we're committed to building a culture of inclusion and belonging. We're proud to be an equal opportunity employer. People seeking employment at WelbeHealth are considered without regard to race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, marital or veteran status, age, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information or characteristics (or those of a family member), pregnancy or other status protected by applicable law. Beware of Scams Please ensure your application is being submitted through a WelbeHealth sponsored site only. Our emails will come from @welbehealth.com email addresses. You will never be asked to purchase your own employment equipment. You can report suspected scam activity to ****************************

Description We are looking for an Administrative Assistant to join our team for a short-term contract position in Thousand Palms, California. This role requires engaging directly with the public at designated bus stops while providing administrative support. Ideal candidates will have strong communication skills and the ability to manage challenging situations calmly and effectively. Responsibilities: - Partner with team members to perform outreach tasks at assigned bus stops. - Interact with the public in a courteous and attentive manner. - Address concerns and assist in resolving issues that may arise during interactions. - Document daily activities and compile reports as needed. - Maintain a clear and organized workflow to ensure smooth operations. - Adapt to varying daily schedules, working up to 8 hours per day. - Collaborate effectively with colleagues to meet outreach goals. - Follow company guidelines and protocols to ensure consistent service delivery. - Communicate updates and feedback to supervisors promptly. - Ensure all administrative duties are completed accurately and on time. Requirements - Minimum of 1 year of experience in administrative or public-facing roles. - Bilingual skills are highly preferred. - Strong interpersonal abilities with a proven track record of handling public interactions. - Ability to remain calm and resolve situations professionally under pressure. - Proficiency in computer systems and basic office software. - Excellent organizational and time management skills. - Flexibility to adapt to varying daily schedules. - Team-oriented mindset with a proactive attitude. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

ODORZX INC. is seeking a detail-oriented and highly organized Administrative Coordinator to join our administrative team. In this role, you will support various departments by performing essential administrative functions that enhance operational efficiency. You will be responsible for facilitating communication between different teams, and ensuring that daily office operations run smoothly. Responsibilities: Assist with project management by tracking progress and ensuring deadlines are met. Prepare and distribute internal communications, including memos and reports. Maintain organized filing systems, both physical and digital, to ensure easy access to documents. Answer and direct phone calls, responding to inquiries professionally. Provide support for office operations including ordering supplies and equipment, and managing lost and found Assist in the preparation of presentations and documentation for meetings. Collaborate with various departments to streamline processes and improve efficiency. Perform additional administrative and clerical duties as assigned. Requirements Qualifications: Previous experience in administrative support or coordination preferred. Strong organizational and multitasking skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent written and verbal communication skills. Ability to work independently and collaboratively in a team environment. Attention to detail and a proactive approach to problem-solving. Ability to prioritize tasks and manage time effectively. Familiarity with office software and office management tools is a plus. High level of professionalism and confidentiality. Join ODORZX INC. and contribute to our dynamic work environment by ensuring our administrative processes run efficiently! Benefits Full Time Benefits Include: Vacation Time (After 1 Year) 401k With Match (After 1 Year) Medical Benefits (Medical, Dental, Vision) Sick Time Personal Days (After 1 Year) Company Paid Holidays (Worked) Company Paid Car, Gas, Insurance (Job Specific) Company Paid Travel (Job Specific) Employee Referral Program Retention Bonus (Job Specific) Rapid Advancement Opportunities ODORZX is a rapidly growing company with unlimited growth opportunities.

Job Description ODORZX INC. is seeking a detail-oriented and highly organized Administrative Coordinator to join our administrative team. In this role, you will support various departments by performing essential administrative functions that enhance operational efficiency. You will be responsible for facilitating communication between different teams, and ensuring that daily office operations run smoothly. Responsibilities: Assist with project management by tracking progress and ensuring deadlines are met. Prepare and distribute internal communications, including memos and reports. Maintain organized filing systems, both physical and digital, to ensure easy access to documents. Answer and direct phone calls, responding to inquiries professionally. Provide support for office operations including ordering supplies and equipment, and managing lost and found Assist in the preparation of presentations and documentation for meetings. Collaborate with various departments to streamline processes and improve efficiency. Perform additional administrative and clerical duties as assigned. Requirements Qualifications: Previous experience in administrative support or coordination preferred. Strong organizational and multitasking skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent written and verbal communication skills. Ability to work independently and collaboratively in a team environment. Attention to detail and a proactive approach to problem-solving. Ability to prioritize tasks and manage time effectively. Familiarity with office software and office management tools is a plus. High level of professionalism and confidentiality. Join ODORZX INC. and contribute to our dynamic work environment by ensuring our administrative processes run efficiently! Benefits Full Time Benefits Include: Vacation Time (After 1 Year) 401k With Match (After 1 Year) Medical Benefits (Medical, Dental, Vision) Sick Time Personal Days (After 1 Year) Company Paid Holidays (Worked) Company Paid Car, Gas, Insurance (Job Specific) Company Paid Travel (Job Specific) Employee Referral Program Retention Bonus (Job Specific) Rapid Advancement Opportunities ODORZX is a rapidly growing company with unlimited growth opportunities.

Full-time Description If you are looking for an exciting career opportunity in the IT, engineering, software development, logistics, and project management fields, Linchpin Solutions is the place to be! We are currently hiring for a dynamic and experienced Logistics Administration Specialist. Clearance: Active DoD Secret Clearance Work Schedule: Fulltime, On-site; limited travel ( Role Overview: The MISTC Logistics Administration Specialist supports daily site operations, logistics, and administrative functions under the direction of the MISTC Site Lead. This role provides end-to-end support for training coordination, travel, procurement, equipment inventory, and documentation management to ensure seamless execution of the Marine Corps Information Systems Training Center (MISTC) mission. MISTC Logistics Administration Specialist play a key role in supporting Command and Control (C2) training by maintaining accountability of Government Furnished Equipment (GFE), assisting with system configuration documentation, and coordinating instructor travel and scheduling. They ensure that all administrative and logistics activities comply with Marine Corps, TECOM, and MSTP policies, enabling Site Leads and instructors to focus on core training objectives. General Skillset Proficiency with Microsoft Office 365 applications (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat Excellent organizational and time-management skills Strong verbal and written communication skills Ability to work collaboratively with instructors, engineers, and administrative staff Detail-oriented with strong recordkeeping and documentation habits Familiarity with military correspondence standards and administrative procedures Specific Skillset Proficiency in applying the Navy/Marine Corps Correspondence Manual (SECNAV M-5216.5) and MCO 5216.20B for document formatting and routing Experience managing equipment inventories, procurement tracking, and GFE accountability in accordance with MISTC and MSTP procedures Familiarity with GCSS-MC or equivalent logistics management systems for requisitions and material tracking Knowledge of Defense Travel System (DTS) or equivalent tools for travel coordination and voucher processing Ability to assist in the creation, editing, and control of MISTC Letters of Instruction (LOIs), trip reports, and deliverables Working knowledge of DD254, DISS, and JPAS procedures for clearance verification and access control Familiarity with C2 system terminology, configurations, and supporting documentation Strong aptitude for learning and documenting new technologies and processes Requirements Education & Certifications High school diploma or GED required; Associate's degree preferred GCSS-MC certification or equivalent logistics system training preferred Microsoft Office Specialist (MOS) Master Certification required within 90 days of hire Experience Requirements Minimum of 3-5 years of administrative or logistics experience supporting DoD or USMC programs Prior experience in a training or operational support environment preferred Experience working in classified or controlled facilities desirable Role Integration The MISTC Logistics/Admin Specialist reports directly to the MISTC Site Lead and provides essential administrative, logistical, and documentation support to the entire training team. They ensure compliance with all administrative reporting, equipment accountability, and procurement processes at their assigned site. In coordination with Systems Engineers, the Logistics/Admin Specialist ensures that C2 system components are inventoried, maintained, and properly configured for training use. They assist in the scheduling and coordination of Instructor travel, MTT deployments, and resource distribution. MISTC Log/Admin personnel also participate in Initial Key Personnel Training (IKPT), New Equipment Training (NET), and internal certification programs to remain proficient in the evolving portfolio of C2 systems, including emerging technologies such as the Joint Battle Command-Platform / Mounted Mission Command-Software (JBC-P/MMC-S). This ongoing development ensures they remain current with the systems, tools, and processes that underpin the MISTC enterprise. Impact The MISTC Log/Admin ensures the smooth, efficient operation of MISTC training sites by managing logistics, equipment, and administrative workflows that directly support the Marine Corps' C2 training mission. Their attention to detail, technical proficiency, and coordination enable instructors and Site Leads to deliver world-class training, sustain readiness, and ensure accountability across the global MISTC enterprise. Build Your Career With Us Linchpin Solutions' professional services organization is committed to delivering qualified candidates that meet or exceed clients' technical and management expectations. Our growth means exciting career opportunities for talented professionals in IT, engineering, software development, logistics, project management, and other key areas. We provide personnel that become valuable assets to the organizations they serve and contribute to the overall skill diversity and strength of the Linchpin Team. Career Choices Linchpin's success comes from the talent and commitment of our professionals. As one team, we share the challenges and rewards that come from growing the company, which reinforces our culture of ownership. All of our professionals benefit from the value we collectively create. Pay Transparency Statement: Linchpin Solutions is committed to compliance with applicable pay transparency laws and regulations. Final compensation for any position will be determined based on a variety of factors, including but not limited to: Relevant prior work experience Education and certifications Specific skills and competencies Federal Government contract labor categories and wage rates Geographic location While salary ranges may be provided for a position, these ranges are not a guarantee of final compensation, which may vary based on individual qualifications and the specific requirements of the contract. Benefits: In addition to competitive compensation, Linchpin Solutions offers a variety of benefits, including: Health, dental, and vision insurance 401(k) plan with company matching Flexible Spending Accounts (FSA) Company-funded disability and life insurance Paid time off (PTO) and company-paid holidays Employee Assistance Program (EAP) Educational assistance and parental leave Please note that the specific benefits and compensation details may vary depending on the employee's position, date of hire, and contract terms. Cyber Security Message Linchpin Solutions follows a specific recruiting practice to protect all candidates. We will never request any financial information immediately. Do not reveal confidential or sensitive information without ensuring the request is coming from Linchpin Solutions directly. Please do not hesitate to contact us at ************** if you suspect any type of social engineering attacks such as phishing, spear phishing, baiting or any other suspicious activity. Equal Opportunity Employment Statement We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Salary Description $42,687.00-$75,965.00

Our Company We care about helping people. Our purpose is to provide help and inspire confidence in our clients and communities everywhere. Our associates feel a sense of belonging in an inclusive place with an amazing history and a sharp focus on our future. Our connected culture is who we are and how we work together to achieve our strategies, accelerate our transformation, and achieve extraordinary results. It's an exciting time to be a part of H&R Block! What you'll do... As an Operations Admin, you will be responsible for providing district(s) operational and hiring support, ordering supplies, and general administrative duties as related to the overall office's operations. Day to day you'll… * Provide seasonal hiring support in the H&R Block applicant tracking system and administrative support to the District Operations Coordinator (DOC) supporting the overall district(s) offices * Provide hands on Tax Office Associate support with Preparer Tax Identification Number (PTIN) renewal/payment * Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support; document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager (DGM) as needed * Communicate with DOC/DGM/Field Associates around Administrative Support Tasks * Source vendors for local facility tickets and set up with approved payment process * Review and verify invoices and prepare payment in Coupa and/or corporate credit card expense for the DOC's approval * Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools; may include internal systems * Attend training related to the effective and efficient performance of job duties * Other duties as assigned by the DOC or in partnership with the CSM What you'll bring to the team... Education: * High school diploma or equivalent Work Experience: * Ability To Communicate Clearly And Calmly On The Telephone, Email, And Chat And Use Effective Customer Service Techniques With Associates Who May Be Under Stress * Ability To Work Independently With Minimal Supervision * Customer Service Experience * Demonstrated Decision Making, Analytical, And Problem-Solving Skills * Demonstrated Organization, Prioritization, And Project Coordination Skills * Effectively Demonstrate Oral, Written, And Interpersonal Communication Skills; Ability To Interact With All Levels Of Associates * Effective Time Management And Organization Skills With The Ability To Handle Multiple Priorities * Experience Working With Windows Environment * Some Experience, Or Ability To Learn To Support Microsoft Operating Systems, Networking Connectivity, Computer Peripheral Equipment, Software Applications, And Remote Tools It would be even better if you also had... Work Experience: * 1-3 years administrative experience Why work for us Since 1955, we have been leaders in tax preparation, financial services, and small business solutions. With 70,000 associates and 9,000 retail tax locations across North America, Australia, Ireland, and India, we have helped millions of clients and countless communities. If you embrace challenges as opportunities, value winning as a team, and seek to make a meaningful difference, join us on our journey. You'll reap the rewards of helping others along with competitive compensation and benefits to support your health and well-being. Specific benefits may vary based on your role. For detailed eligibility requirements and benefits information, visit blockbenefits.com. Equal Opportunity Employer: H&R Block does not tolerate discrimination based on a person's race, color, religion, ancestry, age, sex/gender (including pregnancy, childbirth, related medical conditions and sex-based stereotypes and transgender status), sexual orientation, gender identity or expression, service in the Armed Forces, national origin, physical or mental disability, genetic information, citizenship status or any other status protected by law. Pay Range Information The pay range for this position is listed below. Local minimum wage laws apply. This information is posted pursuant to local requirements to provide applicants with information about what they might be eligible to receive. Individual pay decisions will depend on job-related factors such as experience, education, skill, performance, and geographic location where work will be performed. Successful candidates may be able to participate in one or more incentive compensation or short-term incentive plans, which could generate additional earnings in accordance with the terms of each plan. Qualifying associates can enroll themselves and/or their eligible dependents in medical and prescription drug coverage; can participate in the H&R Block Retirement Savings Plan (401(k) Plan), the Employee Assistance Program, (virtual) fitness center programs, and the associate discount program; are automatically enrolled in Business Travel Accident Insurance; and receive Associate Tax Prep benefit. Pay Range $17.64 - $26.49/Hr. As an Operations Admin, you will be responsible for providing district(s) operational and hiring support, ordering supplies, and general administrative duties as related to the overall office's operations. Day to day you'll… * Provide seasonal hiring support in the H&R Block applicant tracking system and administrative support to the District Operations Coordinator (DOC) supporting the overall district(s) offices * Provide hands on Tax Office Associate support with Preparer Tax Identification Number (PTIN) renewal/payment * Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support; document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager (DGM) as needed * Communicate with DOC/DGM/Field Associates around Administrative Support Tasks * Source vendors for local facility tickets and set up with approved payment process * Review and verify invoices and prepare payment in Coupa and/or corporate credit card expense for the DOC's approval * Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools; may include internal systems * Attend training related to the effective and efficient performance of job duties * Other duties as assigned by the DOC or in partnership with the CSM

Assistant Executive Director - Luxury Senior Living Salary Range: $85,000 - $90,000 RCFE certification and a strong sales oriented leader are preferred. The Carlotta Signature Living is a premier senior living community situated on a beautifully landscaped campus. Managed by Oakmont Management Group, we provide exceptional quality, comfort, and care with five-star services and amenities. Residents enjoy a rewarding lifestyle with individualized comprehensive support that promotes continuing independence. We deliver meaningful lifestyles and relationships with residents, families, and team members by developing a winning culture and living these values: Authenticity * Teamwork * Compassion * Commitment * Resilience. As the Assistant Executive Director, you will play a critical role in supporting the day-to-day operations of our community, ensuring the delivery of high-quality services and resident satisfaction. Responsibilities: Assist the Executive Director in overseeing the overall operations of the community, including resident care, financial management, and regulatory compliance. Partner with department heads to ensure efficient and effective delivery of services across all areas, including dining, housekeeping, maintenance, and health services. Monitor and address operational challenges, implementing solutions to enhance efficiency and resident satisfaction. Cultivate strong relationships with residents and their families, addressing concerns promptly and professionally. Support recruitment, training, and performance management for staff to maintain a high-performing, resident-focused team. Monitor budgets, track expenditures, and identify opportunities for cost savings without compromising quality. Assist in preparing for and participating in audits, inspections, and quality reviews. Contribute to the development and execution of strategic initiatives to enhance community growth, services, and reputation. Qualifications: College course or other education in business administration and/or management preferred. RCFE certification is preferred. Hospitality, guest services, and resident engagement experience are preferred. A sales oriented leader is preferred. Prefer one (1) year of experience supervising and managing employees. Able to operate a personal computer and be proficient in MS Office programs (Word, Excel, Publisher, PowerPoint, etc.) Must pass a Criminal Background check and Health Screening tests, including physical and TB Tests For the health and safety of our team members and residents, Oakmont Management Group may require team members to vaccinate, participate in daily screening, surveillance testing, and to wear face coverings and other personal protective equipment (PPE) to prevent the spread of the COVID-19 or other communicable diseases, per regulatory guidelines. With communities across California, Hawaii, and Nevada, opportunities for career growth, relocation, and travel are significant. In addition, eligible team members may enjoy the following benefits: Medical, Dental, and Vision benefits Vacation, Personal Day, Sick Pay, Holidays Complimentary Meals Company Paid Life Insurance Team Member Discount Program (LifeMart) 401(k) Savings Plan with Company Match Recognition Programs Student Loan Refinancing Tuition Reimbursement Pet Insurance Employee Assistance Program Emergency Financial Assistance Oakmont Management Group, based in Irvine, California, is a recognized leader in the senior living industry that manages a portfolio of communities under the Oakmont Senior Living and Ivy Living brands. OMG serves thousands of seniors across communities in California, Nevada, and Hawaii. At OMG, we strive to create an atmosphere of family and community among team members, residents, and resident family members. We know that caring and meaningful relationships are the foundation of a rewarding life, and our team is hand-selected for their skills, previous experience, and passion for working with the elderly. Our practice is to incorporate joy and laughter alongside our expectations of excellence. Walk into our communities and feel our pride of ownership and commitment to service. Oakmont Management Group is an Equal Opportunity Employer.

Posting Date 01/13/20266120 W By Northwest BlvdSte 120, Houston, Texas, 77040-4906, United States of America This is an integral role supporting our hospital facilities where you will use your administrative skills to impact the lives of our patients and their families. The primary scope of this role is 90% billing. Other duties may include: Assist with Teammate Travel Assistance Billing Payroll HSA Concur Credentialing TM Files DTFM Maintenance Annual tasks (skills checklist, TB RAQ, flu shots, etc.) Assistance with TM meetings Iron Mountain maintenance Calendar management Interviews TM Meetings Birthday/Anniversary reminders Accept Shipments TM file tracking system Records management Assist with TM travel arrangements Team Celebrations Dialysis is serious business. That is why we encourage fun. If you love patient-centered health care with real relationships inside a company that encourages fun on and off the clock, then DaVita is the place for you. We offer career options to fit your lifestyle. Here is what you can expect when you join our Village as an Administrative Assistant: • A community first, company second culture based on Core Values that really matter. • Clinical outcomes consistently ranked above the national average. • Award-winning education and training across multiple career paths to help you reach your potential. • Performance-based rewards based on stellar individual and team contributions. • A comprehensive benefits package designed to enhance your health, your financial well-being and your future. • Dedication, above all, to caring for patients suffering from chronic kidney failure across the nation. We seek a personable individual with excellent computer and clerical skills (Microsoft Office). You must type 60 WPM and have a high school diploma or GED. Medical secretary or secretarial certification is preferred-as is at least 1 year in a related administrative position in a medical setting. Medical billing experience is preferred. Join us as we pursue our vision "To Build the Greatest Healthcare Community the World has Ever Seen." What We'll Provide: More than just pay, our DaVita Rewards package connects teammates to what matters most. Teammates are eligible to begin receiving benefits on the first day of the month following or coinciding with one month of continuous employment. Below are some of our benefit offerings. Comprehensive benefits: Medical, dental, vision, 401(k) match, paid time off, PTO cash out Support for you and your family: Family resources, EAP counseling sessions, access Headspace , backup child and elder care, maternity/paternity leave and more Professional development programs: DaVita offers a variety of programs to help strong performers grow within their career and also offers on-demand virtual leadership and development courses through DaVita's online training platform StarLearning. #LI-JM2 At DaVita, we strive to be a community first and a company second. We want all teammates to experience DaVita as "a place where I belong." Our goal is to embed belonging into everything we do in our Village, so that it becomes part of who we are. We are proud to be an equal opportunity workplace and comply with state and federal affirmative action requirements. Individuals are recruited, hired, assigned and promoted without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, protected veteran status, or any other protected characteristic. This position will be open for a minimum of three days. For location-specific minimum wage details, see the following link: DaVita.jobs/WageRates Compensation for the role will depend on a number of factors, including a candidate's qualifications, skills, competencies and experience. DaVita offers a competitive total rewards package, which includes a 401k match, healthcare coverage and a broad range of other benefits. Learn more at *********************************** Colorado Residents: Please do not respond to any questions in this initial application that may seek age-identifying information such as age, date of birth, or dates of school attendance or graduation. You may also redact this information from any materials you submit during the application process. You will not be penalized for redacting or removing this information.

Clinical Administrative Support Specialist - Part Time/ Full Time Job Reporting Location: Riverside, CA Support the Mobile Health Care team by providing clinical support for the PAT process, student health coverage for local school districts, special events support, community education and multiple outreach programs. These various duties are inclusive of document preparation and review as set forth in the protocols, verify that there are adequate supplies are on hand to support these tasks, administer drug test per DOT standards and other related pre-screenings, vigilant awareness for candidate/employee safety, provide onsite patient care within the scope of practice based upon certification levels. Essential Duties and Responsibilities: * Complete training to comprehend the PAT process. * Complete training to comprehend the individual school district process for health aides. * Complete training and understanding on Drug Screening practices to obtain clearance. * Complete and maintain CPR training certification and any relevant community specialty outreach training. * Ensures that all supplies are ready and available for assigned events. * Reviews the documents completed for accuracy. * Administers the drug test to those testing as per protocol when drug screening is required for events or requested. * Provides support to the PAT Administrator as a spotter to ensure candidates/employees perform the PAT safely * Maintains all certification related to Drug Screening and clinical skills (CPR, C.N.A, MA, etc.). * Adhere to all company policies and procedures. * Adherence to and compliance with information systems security is everyone's responsibility. It is the responsibility of every computer user to: Know and follow Information Systems security policies and procedures. Attend Information Systems security training, when offered. Report information systems security problems. * Drive company vehicles and provide map-reading support * Drive company vehicles in multiple Counties throughout Southern California * Ensure that all related documents for various tasks are accurate and signed by appropriate parties. * Ensure that all related documents are forwarded to the appropriate parties. * Coordinate with HR regarding the scheduling of those that are testing which includes, dates, times and location as well as all preparatory information. * Use / operate standard office equipment and tools. * Use / operate appropriate communications equipment, medical equipment, cleaning equipment, office equipment and tools. Appropriately uses medical equipment such as gurney, airway equipment/airway bag, splints, bandages, and medications in rendering proper medical treatment to patients. Must have the ability to read road maps, drive vehicle, accurately discern street signs and address numbers. Must be able to read medication/prescription labels and direction for usage in quick, accurate, and expedient manner. Must have ability to communicate verbally with patients and significant others in diverse cultural and age groups to interview patient, family members, and bystanders, and ability to discern deviations/changes in eye/skin coloration due to patient's condition and to the treatment given. Must be able to document, in writing, all relevant information in prescribed format in light of legal ramifications of such; ability to converse with dispatcher and EMS providers via phone as to status of patient. * Perform other duties as assigned. Minimum Qualifications: Education/Licensing/Certification: * High School Diploma or equivalent (GED) * Current MA or C.N.A. certificate * Valid CA Driver's license * CPR Card (American Heart Association ONLY, Health Care Provider. Hand written cards are not acceptable) * Driving record in compliance with AMR policy regarding insurability * ICS courses, please refer to link ************************************* * · IS-100B (ICS 100) * IS-200B (ICS 200) * IS-700A (NIMS) * IS-800B (NIMS) * Minimum 3 months or more of clinical, front/back-office experience. Will accept a recommendation from program/course instructor and must have ranked top percentile of students that completed the program. * Effective oral, written and interpersonal skills, ability to work with Oracle, Microsoft Excel and Microsoft Word. Ability to perform basic vitals. Strong organizational skills and ability to multi-task. Why Choose AMR? AMR is one of Global Medical Response's (GMR) family of solutions. Our GMR teams deliver compassionate, quality medical care, primarily in the areas of emergency and patient relocation services. View the stories on how our employees provide care to the world at ************************* Learn how our values are at the core of our services and vital to how we approach care, and check out our comprehensive benefit options at GlobalMedicalResponse.com/Careers. EEO Statement Global Medical Response and its family of companies are an Equal Opportunity Employer, which includes supporting veterans and providing reasonable accommodations for individuals with a disability. Company Benefits: Check out our careers site benefits page to learn more about our comprehensive benefit options, which include medical, vision, dental, 401k, disability, FSA, HSA, EAP, vacation and paid time off. Salary Range: $16.50 - $18.00 DOE (This rate applies to 12hour shift) R0046168

Performs function in support of the Department. Primary function is to provide clerical responsibility in support of the Director of the Department and department staff. Essential Duties and Responsibilities (other duties may be assigned) * Assists the Department staff as required. * Answers all incoming calls and interoffice calls, transfers call accordingly to the appropriate person or department. * Assists in ad hoc projects as defined by the department head * Produce and edit a wide range of documents using various software. Copy, distribute and file as required, while maintaining a professional and secure workstation. * Assists the department with the follow through on action items. * Assists department Director with any details or work that needs to be completed. * Performs clerical duties such as typing, filing, proofreading and sorting mail. * Assists in daily department operations. * Provides excellent service to both guest and internal clients. * Must adhere to all Tribal Ordinance, Regulations, and the ACCRS and SRC System of Internal Controls, and Standard Operating Procedures. * Must be able to travel between all Agua Caliente properties. Supervisory Responsibilities None Access to Sensitive Areas and Information (ACC & SRC) As per the ACGC access matrix. Signatory Ability None

Our client is seeking a professional and proactive Executive Operations Assistant to oversee daily operations in their luxury real estate office. This critical role ensures seamless business operations, exceptional client and agent support, and full coordination and execution of team-sponsored events - all while maintaining a polished office environment that reflects the sophistication of their brand. The ideal candidate is detail-oriented, resourceful, and anticipates the needs of a luxury real estate office managing high-value sales, leasing, marketing, and exclusive community events. Qualifications: Previous experience in real estate office administration, luxury hospitality, or executive support. Strong organizational, time management, and multi-tasking skills. Proficiency with Microsoft Office Suite, Google Workspace, CRM systems, and transaction software. Professional appearance and polished communication skills. Ability to work independently, exercise discretion, and maintain confidentiality. Marketing and design skills (e.g., Canva, Adobe, or similar platforms). Licensed real estate agent is a plus. Personal Attributes: Proactive and solutions-oriented. Highly detail-driven with strong follow-through. Team-oriented but capable of working independently. Confident, approachable, and professional in appearance and demeanor. Passion for luxury real estate and client service excellence. Duties and Responsibilities: Transaction & File Management Maintain compliance-ready transaction files from listing to close. Track escrow timelines, disclosures, and required documents. Manage leasing portfolio, listings, and contracts. Maintain and update a Google Docs timeline for the lease listings portfolio, clearly noting monthly availability for each property. Business Operations & Finance Prepare and track commission reports, invoices, and expense reports. Coordinate weekly Open Houses: Schedule and input days/times into the MLS. Advertise through Constant Contact, Facebook, and Instagram. Manage logistics with agents, guard gate, and placement of open house signs. Manage and maintain inventory of For Sale, Open House, and For Lease signs, ensuring proper signage and lockboxes are available at all times. Keep inventory of listing brochures and marketing materials. Maintain a clean and organized office environment daily. Assist with financial oversight, budgets, and vendor payments. Maintain proper check-in, logging, and accounting for any lease checks received at the office. Maintain accurate records for accounting, vendors, and reporting. Marketing & Communications Create, design, and distribute postcards, flyers, and digital marketing collateral. Manage mailing lists and coordinate direct-mail campaigns. Coordinate and execute team-sponsored events, including planning, logistics, vendor communication, and on-site management. Ensure brand consistency across all marketing channels and community presence. Office Management Oversee office supply inventory and maintain a highly organized supply room. Manage phone calls, front desk inquiries, and visitor reception. Organize and document weekly office team meetings. Promote a professional, positive, and collaborative office culture. Maintain strong professional relationships with Club and HOA management. Agent & Staff Support Provide onboarding support for new agents, including systems setup and training. Serve as the first point of contact for agent and client needs. Anticipate and address future operational needs/issues and report to management. Assist with property inventory, termite inspections, and repair coordination with vendors. Support agents with client reviews and service follow-up. Full-time Pay = $27

Job Description The Executive Administrative Assistant will provide high-level administrative support to the Director and other senior staff. DUTIES/RESPONSIBILITIES: Provides high-level administrative support and assistance to the Director and/or other assigned leadership staff. Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. Arranges travel and accommodations for executives. Schedules and attends meetings on behalf of executives, taking notes and recording minutes. Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff. Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping. Performs additional duties as assigned by executives. Performs other related duties as assigned. REQUIRED SKILLS/ABILITIES: Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Ability to function well in a high-paced and at times stressful environment. Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. Able to type minimum of 50 words per minute. Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software. EDUCATION AND EXPERIENCE: Bachelor's degree in Business Administration or related field required. Minimum of 4 years of related experience required.

Description We are looking for an Administrative Assistant to join our team on a short-term contract basis in Thousand Palms, California. This position offers a unique opportunity to work directly with the public, providing outreach services at designated locations alongside a teammate. The role is ideal for someone with strong interpersonal skills and a proactive approach to handling challenges. Responsibilities: - Partner with a teammate to visit pre-assigned bus stops and conduct outreach activities. - Interact with the public professionally, offering information and assistance as needed. - Maintain accurate records of activities and interactions throughout the day. - Adapt to varying schedules, with work hours ranging from 6 to 8 hours per day. - Address and resolve potential conflicts or issues effectively and calmly. - Follow all guidelines and protocols to ensure a safe and productive environment. - Communicate updates and feedback to the supervisor to improve outreach efforts. - Demonstrate flexibility in performing tasks and adjusting to daily requirements. - Ensure all outreach materials and information are organized and ready for distribution. Requirements - At least 1 year of experience in an administrative or public-facing role. - Bilingual skills are preferred to better serve diverse communities. - Strong communication abilities, both verbal and written. - Ability to handle and de-escalate challenging situations with professionalism. - Computer literacy, including proficiency in basic office software. - Organizational skills to manage time and resources effectively. - A collaborative mindset to work efficiently with a teammate. - Availability for the one-week assignment, covering five business days. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Performs function in support of the Department. Primary function is to provide clerical responsibility in support of the Director of the Department and department staff. Essential Duties and Responsibilities (other duties may be assigned) Assists the Department staff as required. Answers all incoming calls and interoffice calls, transfers call accordingly to the appropriate person or department. Assists in ad hoc projects as defined by the department head Produce and edit a wide range of documents using various software. Copy, distribute and file as required, while maintaining a professional and secure workstation. Assists the department with the follow through on action items. Assists department Director with any details or work that needs to be completed. Performs clerical duties such as typing, filing, proofreading and sorting mail. Assists in daily department operations. Provides excellent service to both guest and internal clients. Must adhere to all Tribal Ordinance, Regulations, and the ACCRS and SRC System of Internal Controls, and Standard Operating Procedures. Must be able to travel between all Agua Caliente properties. Supervisory Responsibilities None Access to Sensitive Areas and Information (ACC & SRC) As per the ACGC access matrix. Signatory Ability None Qualifications Education and/or Experience High school diploma or GED. Ability to quickly and accurately write messages, transcribe dictated material. 1 year experience working with and answering telephones. Good communication skills and must be computer literate. Must be able to communicate in English. Working Conditions/Physical Demands To perform this job successfully, the individual must be able to stand, move and work throughout the office area and properties, including walking up to 1 ½ mile, climbing stairs and sitting at a desk/workstation for the duration of the shift. Must be able to work in a smoke-filled environment. Typically, the individual will be housed in an office environment. The noise level in the work environment is usually moderate but will escalate when located in the casino environment. Must be able to grasp, bend, lift and/or carry or otherwise move goods weighing a minimum of 25 lbs. on an intermittent basis, and sufficient dexterity of hand in order to use office equipment including, but not limited to: a computer keyboard, calculator, general office equipment and multi-line telephone.

Our client, a public agency is seeking a highly organized and professional temporary Executive Assistant to provide administrative and operational support to the Leadership team. The ideal candidate will demonstrate discretion, attention to detail, strong communication skills, and the ability to work effectively in a fast-paced municipal environment. Key Responsibilities Executive Support Provide administrative support to Leadership Assist with preparation, distribution, and organization of meeting materials and agendas Coordinate meeting logistics, including scheduling, room setup, and follow-up documentation Track action items, deadlines, and correspondence Administrative & Office Operations Draft, edit, and proofread correspondence, reports, memoranda, and public-facing documents Manage incoming calls, emails, and public inquiries with professionalism and discretion Maintain electronic and hard-copy filing systems in compliance with records policies Assist with calendar management, travel arrangements, and coordination with internal departments Communication & Public Interaction Serve as a professional point for a variety of stakeholders Support responses to constituent inquiries and interdepartmental communications Maintain confidentiality regarding sensitive or privileged information Minimum Qualifications High school diploma or equivalent (Associate's degree or higher preferred) Minimum of 2-3 years of administrative or executive support experience, preferably in a government, public sector, or professional office environment Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with agenda management software is a plus Strong written and verbal communication skills Excellent organizational skills with the ability to manage multiple priorities and deadlines Knowledge, Skills & Abilities Understanding of professional office procedures and municipal operations Ability to handle confidential information with discretion and professionalism Strong attention to detail and accuracy Ability to work independently and collaboratively with diverse stakeholders Customer service-oriented approach with the ability to interact tactfully with the public Work Environment & Schedule Temporary assignment; duration and schedule based on clients needs Position may require attendance at after-hours meetings, including evenings once per month Full-time Pay = $25-35/hr