Executive assistant jobs in Iowa

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 5+ years of relevant experience providing administrative support to 1 or more executives 11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. BA/BS 16. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites 17. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones 18. Experience maintaining confidentiality and discretion in all areas of work **Public Compensation:** $47.16/hour to $67.50/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Secretarial/Clerical District: Bettendorf Community School District Join our team as a Executive Administrative Assistant to the Superintendent! Job Responsibilities: Supports the mission, goals, and interests of the district and its students; maintains a collaborative and positive attitude with students, administrators, Board of Education, staff, parents, and the community. Serves as Executive Assistant to the Superintendent and acts as liaison between the Superintendent and the public; responds to phone calls, emails, and correspondence directed to the Superintendent's Office. Works closely with the Superintendent to ensure timely completion of all responsibilities related to the Superintendent's Office. Maintains the Superintendent's calendar; schedules appointments; prepares agendas and minutes; and coordinates conferences and meetings. Coordinates meetings for the district administrative team, central office staff, secretarial staff, Parent Executive Council, and other administrative committees, and prepares minutes as requested. Demonstrates proficiency with integrated computer software and Microsoft Office, and Google. Please see attached for more details Hours: 7:30-4:30 Preferred Qualifications: Associates Degree or equivalent Salary: $57,000 Knowledge, Skills, and Abilities: Previous experience providing secretarial support in an educational setting. The ability to greet and deal with school staff, students, and public appropriately and courteously by phone and in person. Ability to work well under pressure, set priorities, and handle confidential matters while maintaining a calm demeanor. Ability to work independently in the absence of specific instruction and/or continuous supervision. Description: Please see attached complete job description. Application Procedure: Use the quick link below to apply online specifically for Bettendorf Community School District openings: ****************************************************************************************************** Note: Watch your inbox (and spam folder) for important automated messages about your application. It is the policy of the Bettendorf Community School District not to discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age (for employment), marital status (for programs), sexual orientation, and socioeconomic status (for programs) in its educational programs and its employment practices. For assistance or consultation, contact the Executive Director of Human Resources. The Bettendorf Community School District is an Equal Opportunity Affirmative Action Employer. CLICK HERE TO LEARN MORE ABOUT OUR DISTRICT Attachment(s): JD - Executive Assistant to the Superintendent.pdf

The Executive Assistant to the CEO/Board of Directors is responsible for providing comprehensive support to the CEO, Board of Directors, and Executive Team members and managing the organization's office operations, including working both remotely and on premises at Jellen Enterprises Inc. stores. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. Duties of the position include, but are not limited to: Replenish office materials such as printer supplies, paper, office supplies, etc. Provide event management support as requested. Provide hospitality to all guests and help to create a welcoming environment. Answer business calls and respond to inquiries. Process and distribute daily mail. Invest in building long-lasting relationships both externally and internally. Manage petty cash reimbursements and reconciliation. Other projects/duties as assigned for the overall wellness of the company Compensation: $450.00 per week HUDDLE HOUSE is a unique member of the communities it serves. The bonds created between our team members and our customers are unlike those seen in most other chain restaurants. Our Company Purpose reflects this unique element of the Huddle House dining experience: Bringing Friends and Families Together over Delicious Food Served from the Heart. At Huddle House, we believe it's “YOUR HOUSE. YOUR KITCHEN.” Huddle House is the place where the guest is the boss. We're giving families across America a place that gives them exactly what they want: freshly prepared food, any way they like it. Whether it's a quick bite before work, or a place to sit, chat and laugh with family and friends, we tell guests: “Get comfortable…this is YOUR HOUSE and YOUR KITCHEN”. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Huddle House Corporate.

Kemin Nutrisurance is seeking a Senior Executive Assistant to provide high-level administrative and project support to the President, requiring exceptional organizational skills, discretion, and independent judgment to manage complex schedules, coordinate events, and ensure seamless communication while maintaining professionalism and confidentiality. Join the Kemin Team and Transform Lives! We are a privately held, family-owned-and-operated global biotechnology company driven by curiosity and committed to transforming the quality of life for people, pets, and the planet. We create solutions that strengthen health and wellbeing, provide nutrition and immune support for pets and production animals, safeguard the planet's natural resources, and protect the global food supply chain for generations to come. We supply over 500 specialty ingredients for various industries, including human and animal health and nutrition, pet food, aquaculture, nutraceutical, food technologies, crop technologies, textiles, biofuels, and animal vaccines. We employ 3,500 global employees and operations in 90 countries, including manufacturing facilities in Belgium, Brazil, China, Egypt, India, Italy, San Marino, Singapore, South Africa, and the United States. As a valued member of our team, you'll enjoy a comprehensive benefits package designed to support your financial, physical, and professional well-being: * Competitive Financial Package: Enjoy a rewarding salary, uncapped bonus opportunities, a 401k match program, and generous paid vacation and holidays. * Health and Wellness Support: Stay fit and healthy with our fitness reimbursement for the whole family, access to an on-site fitness center, a restaurant offering seasonal fresh food options, and free fresh fruit in break areas. * Career Development and Advancement: Unlock your potential with opportunities for growth and development throughout your entire career. * Continued Learning Opportunities: Grow your skills with our in-house learning platforms, offering thousands of training resources both live and online, and take advantage of tuition reimbursement for external post-secondary pursuits. * Service Opportunities: Make a positive impact with paid time off for service, partnerships with The World Food Programme and Habitat for Humanity, and local community initiatives. Responsibilities * Lead and coordinate projects and events which support the company's business cause. * Regularly must be engaged in projects and tasks where the exercise of independent judgement are required (e.g. initiate calendaring projects, coordinate business travel to align with executive travel in different time zones, develop meeting agendas). * Responsible for tasks and special projects requiring an analysis of situations and data, as well as formulating and executing the plan. * Responsible for all travel, including anticipating special travel needs, passport or visa issues, and resolutions of travel conflicts during trips (regardless of time zone), etc. * Responsible for prioritizing all requests for meetings and appointments. Must proactively manage the calendar in all cases, and make necessary adjustments. Conflicts are to be recognized and avoided, plus amounts of time to complete tasks estimated. * Active participation in meetings and creation of meeting minutes, ensuring complete confidentiality in these situations is an absolute requirement. * Responsible for a variety of administrative tasks including creating and formatting of letters and/or data and information, and for drafting, formatting, and finalization of documents. * Responsible to proactively initiate and/or return telephone calls in a timely manner for Executives as appropriate. * Responsible for gathering information or data from the President and/or Executive's direct reports and compile into reports/presentations. * Responsible for organizing a variety of domestic and international meetings. This includes working with hotels, conference centers, advance team activity (including but not limited to restaurant and outside activities, quality of exercise venues, etc.) and ensuring that arrangements and financial aspects are effectively managed. * Responsible for tactful interaction with others to successfully screen meeting requests, handle last-minute meeting cancellations, and convey messages or directives from the President and/or Executives to further advance the vision and mission of the company through these contacts. * Independently coordinate facility logistics, equipment, and presentation needs for meetings with customers, vendors or Kemin employees. * From time to time, may interact with difficult people and challenging situations, but is required to maintain a professional and courteous demeanor, both in person and over the telephone. * Must maintain strict confidentiality. Qualifications * Education and Experience: * Bachelors Degree with 5-7 years of related experience OR * Associates Degree with 7-10 years of related experience OR * High School Diploma with 10+ years of related experience * High potential candidates with less experience may be considered for a role commensurate with their skills and work history * Proven experience coordinating and booking both domestic and international travel arrangements. * Must be reliable and work with integrity with all contacts inside or outside the company. * High attention to detail and ability to multitask. * Ability to effectively anticipate the daily needs of the President and/or Executives and proactively make arrangements, provide information, and contact sources to gather information. * Skilled in Microsoft Office Programs and technologically proficient and comfortable in technology-driven environments. A post-offer background check and drug screen is required. Additional pre-employment requirements may be necessary based on position. Kemin is an equal opportunity employer, and all reasonable accommodations will be considered. Kemin is a drug-free and tobacco-free campus. #LI-MN1

Executive Assistant to the President Job Group: Professional & Scientific Required Minimum Qualifications: Bachelor's degree and 5 years of related experience Preferred Qualifications: Proficiency in Microsoft Office Suite and calendar management/scheduling. Experience supporting C-suite/senior administrators in a complex organization. Demonstrated experience managing projects. Experience in higher education environments. Experience with committee support, document management, and interoffice collaboration. Job Description: Summary Join us at Iowa State University! The Office of the President is excited to invite candidates to apply for the Executive Assistant to the President position - a pivotal member of our team. This forward-facing role will support the 17th president of Iowa State in fostering meaningful relationships within the President's Office and help ensure smooth, open communication across the President's Cabinet and support staff. This position will serve as a main contact with the Iowa Board of Regents staff. We're seeking someone who is collaborative, hands-on in their project management approach, and committed to fostering a positive and supportive work environment. Additionally, we're looking for an independent thinker with strong scheduling skills, sound judgment, and the ability to delegate effectively-someone who can prepare materials, coordinate event logistics, and bring a consistently positive mindset. Exceptional executive-level support experience, particularly in fast-paced and dynamic environments, will be essential for success in this role. At Iowa State, you'll discover a community that truly values collaboration and innovation. We seek a colleague who is organized, resourceful, and always ready to lend a helping hand. If you enjoy finding creative solutions, maintaining confidentiality, and making others feel valued, you'll feel right at home in our office. We look forward to welcoming someone who will help make Iowa State an even more vibrant place to work and learn. Key Responsibilities * Provide confidential executive and administrative support to the President, including managing communications, scheduling, and preparing materials for meetings, presentations, and events. * Screen and triage email and print mail, prioritize correspondence, and draft communications for the President's review and signature. * Oversee document retention and maintain records in accordance with university policies. * Plan and execute arrangements for meetings with senior leadership, committees, and special events, including those hosted for the Iowa Board of Regents. * Arrange domestic and international travel for the President. * Collaborate with university offices and external organizations to ensure seamless travel and event logistics. * Hire, train, and supervise student employees; coordinate coverage and support staff meetings. Level Guidelines * Senior-level position possessing high-level professional and/or technical skills working independently under minimal supervision to support ISU's mission and department or work unit goals * Applies senior-level professional knowledge and expertise to work requiring greater latitude * Solves moderately complex problems and regularly exercises judgment to determine appropriate action * Regularly exercises judgment to resolve problems and determine appropriate action on a broad set of issue and problems. May provide recommendations regarding problems/issues outside the bounds of defined procedures and practices * Responds to complicated inquiries, provides training, and provides direction to lower-level staff * May provide supervision for one to two other staff (i.e., leads a small work team) * May lead projects for which well-defined practices and procedures may not exist * Provides guidance to students Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. Immigration sponsorship is not available for this position. This posting will be open until filled. However, to receive full consideration, please apply before January 1, 2026. Appointment Type: Regular Number of Months Employed Per Year: 12 Month Work Period Time Type: Full time Pay Grade: PS810 Application Instructions: To apply for this position, please click on "Apply" and complete the Employment Application. Please be prepared to enter or attach the following: 1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter If you have questions regarding this application process, please email ********************** or call ************ or Toll Free: **************. Why Choose ISU? Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as: * Retirement benefits including defined benefit and defined contribution plans * Generous vacation, holiday and sick time and leave plans * Onsite childcare (Ames, Iowa) * Life insurance and long-term disability * Flexible Spending Accounts * Various voluntary benefits and discounts * Employee Assistance Program * Wellbeing program Original Posting Date: December 9, 2025 Posting Close Date: Job Requisition Number: R18250

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

When you work at Cottage Grove Place, you have a front-row seat to the amazing life stories of the wisest people on earth. What's more, you are part of an extraordinary company - one that's investing in the future of senior living by investing in you. Don't just do a job. Be part of an extraordinary life! Cottage Grove Place is recruiting for a hospitality focused Executive Assistant to join our team! This position serves as the primary support person for the Executive Director preforming complex and confidential secretarial related functions. Here are a few of the daily responsibilities of an Executive Assistant: * Prepare various reports, letters, memos, and documents addressing many topics. * Schedule meetings and maintain the Executive Director's calendar. * Coordinate meeting space and amenities for Executive meetings to include ensuring all participants are notified of the meetings and take notes/minutes as directed. * Attend Board of Director, Foundation Board of Directors, and committee meetings to take notes and distribute the meeting minutes to appropriate personnel in a timely manner. * Prepare other necessary documents requested by the Board President. Here are a few of the qualifications we need you to have: * Experience with project management and the ability to research and develop a project with minimal supervision and direction. * Must be proficient with computers. Position requires knowledge of a variety of computer software applications with emphasis on Microsoft products to include word processing, spreadsheets, database, desktop publishing, and presentation software. * Able to communicate with clarity and in a friendly manner. * Able to operate standard office equipment (telephone, copier, fax, personal computer, calculator, printer, etc.). Pay Range: $25.00-26.00/hour Hospitality Promises * We greet you warmly, by name and with a smile. * We treat everyone with courteous respect. * We anticipate your needs and act accordingly. * We listen and respond enthusiastically in a timely manner. * We hold ourselves and one another accountable. * We make you feel improtant. * We embrace and value our differences. * We ask, "Is there anything else I can do for you?" * We maintain a high level of professionalism, both in conduct and appearance, at all times. * We pay attention to the details. Benefits: Full-Time offerings include Medical, Dental Vision, Life, Short-Term Disability, Long-Term Disability, Medical and Dependent Flexible Spending Accounts, 403(b) Retirement, Holiday Pay, Vacation Time, Sick Time, Personal Time, Employee Assistance Program (EAP) and Mount Mercy Educational Partnership. If you're an enthusiastic, compassionate, senior care professional who is passionate about hospitality and senior engagement- please apply, we'd love to get to know you! EEO Employer

Kemin Nutrisurance is seeking a Senior Executive Assistant to provide high-level administrative and project support to the President, requiring exceptional organizational skills, discretion, and independent judgment to manage complex schedules, coordinate events, and ensure seamless communication while maintaining professionalism and confidentiality. Join the Kemin Team and Transform Lives! We are a privately held, family-owned-and-operated global biotechnology company driven by curiosity and committed to transforming the quality of life for people, pets, and the planet. We create solutions that strengthen health and wellbeing, provide nutrition and immune support for pets and production animals, safeguard the planet's natural resources, and protect the global food supply chain for generations to come. We supply over 500 specialty ingredients for various industries, including human and animal health and nutrition, pet food, aquaculture, nutraceutical, food technologies, crop technologies, textiles, biofuels, and animal vaccines. We employ 3,500 global employees and operations in 90 countries, including manufacturing facilities in Belgium, Brazil, China, Egypt, India, Italy, San Marino, Singapore, South Africa, and the United States. As a valued member of our team, you'll enjoy a comprehensive benefits package designed to support your financial, physical, and professional well-being: Competitive Financial Package : Enjoy a rewarding salary, uncapped bonus opportunities, a 401k match program, and generous paid vacation and holidays. Health and Wellness Support : Stay fit and healthy with our fitness reimbursement for the whole family, access to an on-site fitness center, a restaurant offering seasonal fresh food options, and free fresh fruit in break areas. Career Development and Advancement : Unlock your potential with opportunities for growth and development throughout your entire career. Continued Learning Opportunities : Grow your skills with our in-house learning platforms, offering thousands of training resources both live and online, and take advantage of tuition reimbursement for external post-secondary pursuits. Service Opportunities : Make a positive impact with paid time off for service, partnerships with The World Food Programme and Habitat for Humanity, and local community initiatives. Responsibilities Lead and coordinate projects and events which support the company's business cause. Regularly must be engaged in projects and tasks where the exercise of independent judgement are required (e.g. initiate calendaring projects, coordinate business travel to align with executive travel in different time zones, develop meeting agendas). Responsible for tasks and special projects requiring an analysis of situations and data, as well as formulating and executing the plan. Responsible for all travel, including anticipating special travel needs, passport or visa issues, and resolutions of travel conflicts during trips (regardless of time zone), etc. Responsible for prioritizing all requests for meetings and appointments. Must proactively manage the calendar in all cases, and make necessary adjustments. Conflicts are to be recognized and avoided, plus amounts of time to complete tasks estimated. Active participation in meetings and creation of meeting minutes, ensuring complete confidentiality in these situations is an absolute requirement. Responsible for a variety of administrative tasks including creating and formatting of letters and/or data and information, and for drafting, formatting, and finalization of documents. Responsible to proactively initiate and/or return telephone calls in a timely manner for Executives as appropriate. Responsible for gathering information or data from the President and/or Executive's direct reports and compile into reports/presentations. Responsible for organizing a variety of domestic and international meetings. This includes working with hotels, conference centers, advance team activity (including but not limited to restaurant and outside activities, quality of exercise venues, etc.) and ensuring that arrangements and financial aspects are effectively managed. Responsible for tactful interaction with others to successfully screen meeting requests, handle last-minute meeting cancellations, and convey messages or directives from the President and/or Executives to further advance the vision and mission of the company through these contacts. Independently coordinate facility logistics, equipment, and presentation needs for meetings with customers, vendors or Kemin employees. From time to time, may interact with difficult people and challenging situations, but is required to maintain a professional and courteous demeanor, both in person and over the telephone. Must maintain strict confidentiality. Qualifications Education and Experience: Bachelors Degree with 5-7 years of related experience OR Associates Degree with 7-10 years of related experience OR High School Diploma with 10+ years of related experience High potential candidates with less experience may be considered for a role commensurate with their skills and work history Proven experience coordinating and booking both domestic and international travel arrangements. Must be reliable and work with integrity with all contacts inside or outside the company. High attention to detail and ability to multitask. Ability to effectively anticipate the daily needs of the President and/or Executives and proactively make arrangements, provide information, and contact sources to gather information. Skilled in Microsoft Office Programs and technologically proficient and comfortable in technology-driven environments. A post-offer background check and drug screen is required. Additional pre-employment requirements may be necessary based on position. Kemin is an equal opportunity employer, and all reasonable accommodations will be considered. Kemin is a drug-free and tobacco-free campus. #LI-MN1

The Executive Operations Assistant is a key support role, working closely with the VP of Operations and CEO to ensure efficient executive functions and smooth business operations. This position requires a highly organized and proactive individual with exceptional administrative, communication, and project coordination skills. The ideal candidate will serve as a strategic partner, handling executive support duties while also contributing to operational efficiency and organizational success. Key Responsibilities:Executive Support: Manage the calendars, schedules, and travel arrangements for the VP of Operations and CEO. Prepare reports, presentations, and executive correspondence. Act as a liaison between the executives and internal/external stakeholders. Coordinate and organize executive meetings, board meetings, and company-wide initiatives. Handle confidential information with discretion and professionalism. Operations & Project Coordination: Assist the VP of Operations in monitoring and tracking key operational projects. Support process improvements and workflow efficiencies within the organization. Conduct research, gather data, and provide insights to support strategic decision-making. Ensure smooth communication between departments and executive leadership. Help manage operational budgets, expense reports, and vendor relationships. Administrative & Office Management: Oversee office operations, including supply management and facilities coordination. Assist with HR-related tasks such as employee onboarding, policy updates, and engagement initiatives. Maintain and organize company records, ensuring easy access for executives. Draft internal communications and announcements as needed. Qualifications & Skills: Education: Bachelor's degree in business administration, management, or a related field preferred. Experience: 3-5+ years in executive assistance, operations support, or a similar role. Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and project management tools (Asana, Trello, Monday.com, etc.). Exceptional organizational and multitasking abilities. Strong problem-solving skills with attention to detail. Ability to work independently, prioritize tasks, and meet tight deadlines. Excellent written and verbal communication skills with a professional demeanor. Experience handling sensitive and confidential information with discretion.

Work Arrangement: In-office A Day in the Life: A typical day as a Senior Administrative Assistant might include the following: * Coordinating various management and committee meetings including reserving resources, ordering catering and recording minutes as needed; ensures follow-up on open discussion points. * Coordinating with the marketing team to ensure industry business development objectives are being met. * Monitoring executive's mail and e-mail and determines level of priority; drafts responses or replies by phone or e-mail when necessary. * Composing and preparing confidential correspondence, reports, presentations and other complex documents. * Ensuring timely and accurate performance on assigned projects. * Utilize tax and accounting software and other software applications to complete a wide range of tasks. * Assist with new client set up and delivery of client related projects, including report preparation, monitoring client portal and processing uploaded documents and jobs and communicate regularly with partners and managers. * Make arrangements for various client or internal staff meetings and department training via conference calls, video conference or in person. * Provide general administrative support to partners, managers and staff with integrity and professionalism. Tasks include answering phones and greeting clients, typing, faxing, copying, scanning, emailing, preparing correspondence and PowerPoint presentations, assisting with travel arrangements, preparing expense reports. * Participates in and coordinates campus recruitment efforts for their office. * Demonstrate an ability to multi-task and meet deadlines. * Open to new challenges and assist with special projects as requested. Who You Are: * You have an Associate's Degree in Business Administration or a related field preferred. * You have 5+ years of experience in administrative support at the executive level required; experience working in a professional service or accounting firm preferred. * You have excellent organizational and customer relation skills. * You thrive in a high-volume, fast-paced work environmen with the ability to multitask * You hold yourself to the highest professional standards and maintain strict client confidentiality. * You love collaborating and being part of a team with a positive attitude, but also enjoy working alone with limited supervision. * You have strong written and verbal communication skills. * You can work on multiple projects and meet deadlines by setting priorities with work projects. * You embrace technology and can demonstrate you have the skills to use computer-based technology to complete different tasks. * You are proficient in: * Microsoft Excel: including the ability to create spreadsheets, perform data entry, use basic formulas, format worksheets. * Microsoft Word: including formatting, creating tables, headers & footers, and utilizing mail merge functions. * DocuSign: including creating, sending, and tracking documents for e-signature. * Adobe Acrobat: including creating, editing, and commenting on PDFs. * Microsoft Outlook and Teams. * This position requires prolonged standing and sitting, some bending, stooping, and stretching, and the ability to lift 20 lbs. Must be authorized to work in the United States now or in the future without visa sponsorship. Making an Impact Together People join Eide Bailly for the opportunities and stay because of the culture. At Eide Bailly, we've built a collaborative workplace based on integrity, authenticity, and support for one another. You'll find opportunities for education and career growth, a team dedicated to your success, and benefits that put your family's needs first. Hear what our employees have to say about working at Eide Bailly. Compensation Our compensation philosophy emphasizes competitive and equitable pay. Eide Bailly complies with all local/state regulations regarding displaying ranges. Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity. Benefits Beyond base compensation, Eide Bailly provides benefits such as: generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, lifestyle spending account, certification incentives, education assistance, and a referral program. Next Steps We'll be in touch! If you look like the right fit for our position, one of our recruiters will be reaching out to schedule a phone interview with you to learn more about your career interests and goals. In the meantime, we encourage you to learn more about us on Facebook, Twitter, Instagram, LinkedIn or our About Us page. For extra assistance in your job search journey, explore EB Career Resources-a complimentary external tool that offers career exploration, resume workshops, interview prep and other professional development options. Eide Bailly LLP is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws.

Full-time Description About the Role The Executive Administrative Assistant works under the general supervision of the Chief Executive Officer to manage a variety of administrative functions supporting agency leadership, the Board of Directors, and daily executive operations. This role requires strong organizational skills, attention to detail, and the ability to handle confidential information with professionalism. Why You'll Love Working Here Generous paid time off and sick leave 8 paid holidays Comprehensive benefits: medical, dental, and vision Company-provided life and disability insurance 401(k) with company match Employee Assistance and Referral Programs What You'll Do Provide high-level administrative support to the CEO, including managing schedules, travel, correspondence, reports, phone calls, and meetings. Support the Board of Directors and committees with scheduling, documentation, communication, meeting logistics and annual board manual updates. Partner with the part-time virtual CEO assistant to complete meeting action items, including meeting minutes. Assist senior leadership with special projects approved by the CEO, such as adoption record requests, correspondence, and data gathering. Coordinate and manage conference registrations and travel arrangements for staff and board members. Maintain confidentiality while managing office equipment, documents, and supply coordination with the Business Office. Be Part of Something Extraordinary! Children & Families of Iowa does not discriminate on the basis of race, color, religion, gender, gender identity, sexual orientation, national origin, age, disability, or any other characteristic protected by law. We encourage individuals from all backgrounds to apply. Requirements Education & Experience Associate degree (A.A.) or equivalent from a two-year college or technical school, or Demonstrated experience in high-level clerical or administrative work requiring attention to detail, confidentiality, and adherence to deadlines. Minimum of one year of experience or training in preparing and formatting formal meeting minutes. Qualifications and Requirements Proficiency with Microsoft Office software is required. Maintain all required training and meet standards set by applicable licensing, accreditation, contractual, and agency guidelines. Demonstrate strong attention to detail, accuracy, and openness to feedback. Maintain a professional, diplomatic, and confidential demeanor at all times, serving as a role model of integrity for the agency. Exhibit a positive and supportive attitude when working with senior leadership and other staff members. Effectively manage and minimize interruptions while maintaining productivity

The Department of Orthopedics is seeking an Admin Services Coordinator to manage administrative responsibilities for faculty members within the Department of Orthopedics and Rehabilitation. This position is located at Medical Center North Liberty. Duties to include: Provide administrative support to faculty within the department, including, but not limited to, managing and organizing schedule, assisting with travel arrangements, and developing and distributing correspondence. Assist with clinical needs including patient management and triaging patient calls. Coordinate and schedule operative cases including preoperative care. Composes non-routine correspondence requiring judgment in the application of policies and procedures in both the assigned and related work areas. Monitors, renews, and files faculty licenses, certifications, memberships, and professional societies. Assist with educational needs such as CME credits. Manage and update faculty CV and professional records. May keep track of ongoing grants, especially end dates and communicating and scheduling meetings with grant PIs and assist in creating budgets for new research projects. The new University of Iowa Health Care North Liberty Campus opened in the Spring of 2025. This 469,000 square foot facility is home to UI Health Care's nationally recognized Orthopedics service line, offering comprehensive, coordinated, and accessible care across the outpatient, inpatient and surgical venues. These state-of-the-art clinical facilities will also include a full-service community imaging center, laboratory services, physical therapy, retail pharmacy, and emergency department as well as an array of support services. The facility has been designed to support a superior patient and staff experience; excellence across our patient care, teaching and research missions; convenient access to services; and engaging community partnerships. UI Health Care is seeking a welcoming, highly-skilled and collaborative workforce to be a part of the opening team for this superb new campus, and to help further our mission of: Changing Medicine. Changing Lives. Hybrid within Iowa: This position is eligible for a combination of on-campus and remote work. Remote work must be performed within Iowa and will require a work arrangement form to be completed upon the start of your employment. Per policy, work arrangements will be reviewed annually, and must comply with the remote work program and related policies and employee travel policy when working at a remote location. This position is full-time, 100% Education Required Bachelor's degree or equivalent combination of education and experience is required. Experience Requirements 1 year of recent experience providing administrative support (within last 5 years). Excellent customer service, public contact and written/verbal communication skills. Proficiency in Microsoft Office applications including Outlook, Excel, PowerPoint and Word. Experience coordinating and maintaining calendars and schedules. Desirable Qualifications Knowledge of University policies, procedures, regulations and guidelines as well as familiarity with UI Health Care entities and functions. Experience in an academic medical setting. Experience working with EPIC. Knowledge of medical terminology. Please attach a resume as part of the application process. Cover letter encouraged, but not required. Job openings are posted for a minimum of 7 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. For questions or additional information, please contact Amanda Petersen, *************************. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. This position is not eligible for University sponsorship for employment authorization. Additional Information Compensation Contact Information

Job DescriptionDescription: Administrative Specialist BUSINESS UNIT: Business Services FUNCTION: Support Services REPORT TO: Director of Human Resources CLASSIFICATION: Exempt EDUCATION: Associate's or Bachelor's Degree in Business Administration, Human Resources, Communications, or a related field. EXPERIENCE: 5+ years experience Who We Are Looking For CCR builds and delivers innovative technology solutions and products for partners local and across the globe. We are seeking a proactive and detail-oriented Administrative Specialist to be a vital part of our team. This role is essential for ensuring the smooth and efficient operation of our office environment, with a strong focus on providing exceptional customer service and supporting our internal communications processes. This position reports directly to the Director of HR and will be required to work in the office every day. Our ideal candidate thrives in an innovative and agile environment, is a go-getter who works collaboratively and partners across matrixed teams to plan, implement, and support our technology by developing strong relationships. This role will also play a key part in supporting the Human Resources department with critical administrative tasks. What You'll Accomplish and Experience Office Operations & Support In-Office Presence: Required to work in the office five days a week to ensure continuous support for all team members and office functions. Front Desk & Visitor Management: Serve as the first point of contact for visitors, clients, and vendors by greeting them and directing them to the appropriate team member or department. Answering Phones: Handle incoming phone calls in a timely and courteous manner. Assist callers with inquiries and route calls to the appropriate team members. Scheduling and Calendar Management: Assist with scheduling appointments, meetings, and conference calls for team members. Maintain and update calendars. Office Supplies and Inventory Management: Monitor and maintain inventory of office supplies, placing orders as needed. Keep office supplies organized and accessible to team members. General Administrative Support: Provide general administrative support to various departments as needed, including photocopying, filing, and data entry. Meeting and Internal Event Planning Support: Assist in coordinating internal company meetings, team gatherings, and team member events. This includes scheduling venues, arranging catering, preparing materials, and managing RSVPs to ensure successful, efficient gatherings that support internal communication and morale. Company Travel Coordination: Act as the lead point of contact for team members traveling on behalf of the company. Assist in arranging travel itineraries and ensuring compliance with travel policies. Human Resources Administrative Support Interview Scheduling & Coordination: Manage the scheduling of candidate interviews across multiple stakeholders. Coordinate all necessary logistics for virtual and in-person interviews, ensuring a positive candidate experience. Confidential Admin Support: Assist the HR Director with the organization, maintenance, and filing of confidential team member records and HR documents, including support for TM Life Event Support administration. Onboarding & Offboarding Support: Provide administrative support for new hire onboarding, including coordinating first-day logistics and scheduling stay interviews. Expense Management: Assist in managing expense reports and reimbursements for team members, ensuring timely and accurate processing and compliance with company policies. Team Member Recognition: Distribute Birthday & Anniversary Reminders. Manage the fulfillment and tracking of Apparel store gift cards for new hires and process gift card purchasing requests for recognition programs. Cross-Functional Collaboration & Projects Contributing to Internal Communications: Assist in the development and dissemination of internal communications materials, including newsletters and announcements. Help maintain the company intranet. Cross-Functional Backup: Serve as a key resource by providing back up support for the CEO. Assisting on Special Projects: Collaborate with team members to provide administrative support for special projects as needed. Perform other duties as assigned. Desirable Previous Experience Proven experience in an administrative role, preferably in a fast-paced office environment. Excellent communication skills, both written and verbal. Strong customer service orientation with a friendly and professional demeanor. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. Ability to multitask, prioritize, and manage time effectively. Strong attention to detail and organizational skills. Strong diagnostic and problem-solving skills. Dedicated customer service and support. Ability to work in a fast-paced, innovative environment. Demonstrate support and enthusiasm for change and innovation. Thorough and resourceful in completing tasks independently. Ability to work effectively within matrixed teams by developing, maintaining and strengthening partnerships with others inside and outside the organization. Ability to exercise a high degree of good judgment and independence. Continually seeking opportunities to gain new knowledge. Why CCR CCR is a privately held corporation that was founded in 1986 that provides technology services to large and small businesses nation-wide from our location in Cedar Rapids, IA. Our achievements include: Top quartile revenue growth for each of the last 5 years as per the worldwide Service Leadership Index precision benchmark. Nationally recognized as “Great Place to Work” - 10 years in a row 10-years consecutively listed on Inc. 5000 - Fastest Growing Privately Owned Companies in America 8x top 100 listing on MSPMentor 501 internationally Nationally awarded Platinum HIRE Vets Medallion 4x TAI IT Service Provider of the Year Learn more about CCR and our values: ************************* CCR offers a unique work-life balance and environment. Our competitive benefits package includes free daily lunch for onsite employees in Cedar Rapids, gym membership reimbursement, health, dental, and vision insurance, paid time off and paid holidays, a 401k program, quarterly profit sharing, short & long term disability and life insurance and lots of development opportunities to help you grow your professional career. Learn about our culture: ********************************************************** Requirements:

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $40.38/hour to $55.48/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Kemin Nutrisurance is seeking a Senior Executive Assistant to provide high-level administrative and project support to the President, requiring exceptional organizational skills, discretion, and independent judgment to manage complex schedules, coordinate events, and ensure seamless communication while maintaining professionalism and confidentiality. Join the Kemin Team and Transform Lives! We are a privately held, family-owned-and-operated global biotechnology company driven by curiosity and committed to transforming the quality of life for people, pets, and the planet. We create solutions that strengthen health and wellbeing, provide nutrition and immune support for pets and production animals, safeguard the planet's natural resources, and protect the global food supply chain for generations to come. We supply over 500 specialty ingredients for various industries, including human and animal health and nutrition, pet food, aquaculture, nutraceutical, food technologies, crop technologies, textiles, biofuels, and animal vaccines. We employ 3,500 global employees and operations in 90 countries, including manufacturing facilities in Belgium, Brazil, China, Egypt, India, Italy, San Marino, Singapore, South Africa, and the United States. As a valued member of our team, you'll enjoy a comprehensive benefits package designed to support your financial, physical, and professional well-being: Competitive Financial Package : Enjoy a rewarding salary, uncapped bonus opportunities, a 401k match program, and generous paid vacation and holidays. Health and Wellness Support : Stay fit and healthy with our fitness reimbursement for the whole family, access to an on-site fitness center, a restaurant offering seasonal fresh food options, and free fresh fruit in break areas. Career Development and Advancement : Unlock your potential with opportunities for growth and development throughout your entire career. Continued Learning Opportunities : Grow your skills with our in-house learning platforms, offering thousands of training resources both live and online, and take advantage of tuition reimbursement for external post-secondary pursuits. Service Opportunities : Make a positive impact with paid time off for service, partnerships with The World Food Programme and Habitat for Humanity, and local community initiatives. Responsibilities Lead and coordinate projects and events which support the company's business cause. Regularly must be engaged in projects and tasks where the exercise of independent judgement are required (e.g. initiate calendaring projects, coordinate business travel to align with executive travel in different time zones, develop meeting agendas). Responsible for tasks and special projects requiring an analysis of situations and data, as well as formulating and executing the plan. Responsible for all travel, including anticipating special travel needs, passport or visa issues, and resolutions of travel conflicts during trips (regardless of time zone), etc. Responsible for prioritizing all requests for meetings and appointments. Must proactively manage the calendar in all cases, and make necessary adjustments. Conflicts are to be recognized and avoided, plus amounts of time to complete tasks estimated. Active participation in meetings and creation of meeting minutes, ensuring complete confidentiality in these situations is an absolute requirement. Responsible for a variety of administrative tasks including creating and formatting of letters and/or data and information, and for drafting, formatting, and finalization of documents. Responsible to proactively initiate and/or return telephone calls in a timely manner for Executives as appropriate. Responsible for gathering information or data from the President and/or Executive's direct reports and compile into reports/presentations. Responsible for organizing a variety of domestic and international meetings. This includes working with hotels, conference centers, advance team activity (including but not limited to restaurant and outside activities, quality of exercise venues, etc.) and ensuring that arrangements and financial aspects are effectively managed. Responsible for tactful interaction with others to successfully screen meeting requests, handle last-minute meeting cancellations, and convey messages or directives from the President and/or Executives to further advance the vision and mission of the company through these contacts. Independently coordinate facility logistics, equipment, and presentation needs for meetings with customers, vendors or Kemin employees. From time to time, may interact with difficult people and challenging situations, but is required to maintain a professional and courteous demeanor, both in person and over the telephone. Must maintain strict confidentiality. Qualifications Education and Experience: Bachelors Degree with 5-7 years of related experience OR Associates Degree with 7-10 years of related experience OR High School Diploma with 10+ years of related experience High potential candidates with less experience may be considered for a role commensurate with their skills and work history Proven experience coordinating and booking both domestic and international travel arrangements. Must be reliable and work with integrity with all contacts inside or outside the company. High attention to detail and ability to multitask. Ability to effectively anticipate the daily needs of the President and/or Executives and proactively make arrangements, provide information, and contact sources to gather information. Skilled in Microsoft Office Programs and technologically proficient and comfortable in technology-driven environments. A post-offer background check and drug screen is required. Additional pre-employment requirements may be necessary based on position. Kemin is an equal opportunity employer, and all reasonable accommodations will be considered. Kemin is a drug-free and tobacco-free campus. #LI-MN1

Position Title:Executive Assistant to the PresidentJob Group:Professional & ScientificRequired Minimum Qualifications:Bachelor's degree and 5 years of related experience Preferred Qualifications:Proficiency in Microsoft Office Suite and calendar management/scheduling. Experience supporting C-suite/senior administrators in a complex organization. Demonstrated experience managing projects. Experience in higher education environments. Experience with committee support, document management, and interoffice collaboration. Job Description: Summary Join us at Iowa State University! The Office of the President is excited to invite candidates to apply for the Executive Assistant to the President position - a pivotal member of our team. This forward-facing role will support the 17th president of Iowa State in fostering meaningful relationships within the President's Office and help ensure smooth, open communication across the President's Cabinet and support staff. This position will serve as a main contact with the Iowa Board of Regents staff. We're seeking someone who is collaborative, hands-on in their project management approach, and committed to fostering a positive and supportive work environment. Additionally, we're looking for an independent thinker with strong scheduling skills, sound judgment, and the ability to delegate effectively-someone who can prepare materials, coordinate event logistics, and bring a consistently positive mindset. Exceptional executive-level support experience, particularly in fast-paced and dynamic environments, will be essential for success in this role. At Iowa State, you'll discover a community that truly values collaboration and innovation. We seek a colleague who is organized, resourceful, and always ready to lend a helping hand. If you enjoy finding creative solutions, maintaining confidentiality, and making others feel valued, you'll feel right at home in our office. We look forward to welcoming someone who will help make Iowa State an even more vibrant place to work and learn. Key Responsibilities Provide confidential executive and administrative support to the President, including managing communications, scheduling, and preparing materials for meetings, presentations, and events. Screen and triage email and print mail, prioritize correspondence, and draft communications for the President's review and signature. Oversee document retention and maintain records in accordance with university policies. Plan and execute arrangements for meetings with senior leadership, committees, and special events, including those hosted for the Iowa Board of Regents. Arrange domestic and international travel for the President. Collaborate with university offices and external organizations to ensure seamless travel and event logistics. Hire, train, and supervise student employees; coordinate coverage and support staff meetings. Level Guidelines • Senior-level position possessing high-level professional and/or technical skills working independently under minimal supervision to support ISU's mission and department or work unit goals • Applies senior-level professional knowledge and expertise to work requiring greater latitude • Solves moderately complex problems and regularly exercises judgment to determine appropriate action • Regularly exercises judgment to resolve problems and determine appropriate action on a broad set of issue and problems. May provide recommendations regarding problems/issues outside the bounds of defined procedures and practices • Responds to complicated inquiries, provides training, and provides direction to lower-level staff • May provide supervision for one to two other staff (i.e., leads a small work team) • May lead projects for which well-defined practices and procedures may not exist • Provides guidance to students Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. Immigration sponsorship is not available for this position. This posting will be open until filled. However, to receive full consideration, please apply before January 1, 2026. Appointment Type:RegularNumber of Months Employed Per Year:12 Month Work PeriodTime Type:Full time Pay Grade:PS810Application Instructions: To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following: 1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter If you have questions regarding this application process, please email ********************** or call ************ or Toll Free: **************. Why Choose ISU? Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as: • Retirement benefits including defined benefit and defined contribution plans • Generous vacation, holiday and sick time and leave plans • Onsite childcare (Ames, Iowa) • Life insurance and long-term disability • Flexible Spending Accounts • Various voluntary benefits and discounts • Employee Assistance Program • Wellbeing program Original Posting Date:December 9, 2025Posting Close Date:Job Requisition Number:R18250

The Administrative Services Coordinator provides operational, administrative, and project support for the Finance and Accounting team. This position manages daily workflow, coordinates communications, supports information gathering, and ensures efficient execution of projects, meetings, and financial or HR-related activities. The role requires exceptional organizational skills, professionalism, and the ability to exercise moderate autonomy while supporting directors, managers, and staff across finance and accounting. Position Responsibilities: Operational Support & Management Coordinate daily operations for the finance leadership team, ensuring efficient workflow and timely execution of work assignments. Provide high-level administrative support including Outlook scheduling, meeting preparation, drafting correspondence, and maintaining shared drive documentation. Prepare project updates, executive summaries, presentations, and meeting materials. Review existing processes and develop recommendations to improve operational efficiency and workflow. Manage mail distribution and serve as the primary operational contact for designated areas. Financial Responsibility Initiate purchasing requests for supplies/equipment and serve as a liaison for budget-related transactions. Monitor accounts and expenditures and reconcile financial statements. Prepare and assemble operational and financial data for reporting, presentations, and leadership decision-making. Human Resources Support Provide administrative support for recruitment activities including applicant review, interview scheduling, and preparation of interview materials. May provide functional guidance or administrative supervision to student employees or temporary staff. Serve as a primary bi-weekly ELMS approver for staff. May provide functional and/or administrative supervision of staff. Information & Communications Management Serve as the primary contact for internal and external inquiries related to assigned programs, projects, or operations. Gather information from multiple data sources (ELMS, Epic, spreadsheets, reports) to support leadership reporting needs. Prepare and distribute correspondence, communications, and updates on behalf of Finance leaders. Ensure clear, professional, service-oriented communication aligned with UI Health Care customer service expectations. Strategic & Project Support Assist in coordinating strategic initiatives and project plans that support Finance goals. Proofread and edit documents related to planning, regulatory requirements, performance monitoring, and process improvements. Support leadership by organizing project workflows, monitoring progress, and assisting with follow-up actions. Serve as a liaison between Finance and Accounting, PFS leadership, UI Health Care teams, the Carver College of Medicine, and external partners on project-specific matters. Required Qualifications: Bachelor's degree or equivalent combination of education and administrative/project experience. 1 year of administrative or project support experience in a fast-paced, high-volume environment. Experience managing confidential information and supporting daily office or departmental operations. Demonstrated excellence in written and verbal communication; ability to communicate respectfully. Proficiency with Microsoft Office Suite. Ability to collect, analyze, and interpret information with strong attention to detail. Desired Qualifications: 3 years of administrative or project support experience in a fast-paced, high-volume environment. Knowledge of UI Health Care policy and procedures. Experience supervising or providing functional guidance to staff. Experience with UI Financial Systems, such as p-req, APPO, pro-trav. Application Process: To be considered, applicants must upload a cover letter and resume (under the submission of relevant materials) that clearly address how they meet the listed required and desired qualifications of this position. Job openings are posted for a minimum of 7 calendar days. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process. For questions, contact Sharon Walther at ************************. This position is not eligible for University sponsorship for employment authorization now or in the future. Additional Information Compensation Contact Information

BUSINESS UNIT: Business Services FUNCTION: Support Services REPORT TO: Director of Human Resources CLASSIFICATION: Exempt EDUCATION: Associate's or Bachelor's Degree in Business Administration, Human Resources, Communications, or a related field. EXPERIENCE: 5+ years experience Who We Are Looking For CCR builds and delivers innovative technology solutions and products for partners local and across the globe. We are seeking a proactive and detail-oriented Administrative Specialist to be a vital part of our team. This role is essential for ensuring the smooth and efficient operation of our office environment, with a strong focus on providing exceptional customer service and supporting our internal communications processes. This position reports directly to the Director of HR and will be required to work in the office every day. Our ideal candidate thrives in an innovative and agile environment, is a go-getter who works collaboratively and partners across matrixed teams to plan, implement, and support our technology by developing strong relationships. This role will also play a key part in supporting the Human Resources department with critical administrative tasks. What You'll Accomplish and Experience Office Operations & Support In-Office Presence: Required to work in the office five days a week to ensure continuous support for all team members and office functions. Front Desk & Visitor Management: Serve as the first point of contact for visitors, clients, and vendors by greeting them and directing them to the appropriate team member or department. Answering Phones: Handle incoming phone calls in a timely and courteous manner. Assist callers with inquiries and route calls to the appropriate team members. Scheduling and Calendar Management: Assist with scheduling appointments, meetings, and conference calls for team members. Maintain and update calendars. Office Supplies and Inventory Management: Monitor and maintain inventory of office supplies, placing orders as needed. Keep office supplies organized and accessible to team members. General Administrative Support: Provide general administrative support to various departments as needed, including photocopying, filing, and data entry. Meeting and Internal Event Planning Support: Assist in coordinating internal company meetings, team gatherings, and team member events. This includes scheduling venues, arranging catering, preparing materials, and managing RSVPs to ensure successful, efficient gatherings that support internal communication and morale. Company Travel Coordination: Act as the lead point of contact for team members traveling on behalf of the company. Assist in arranging travel itineraries and ensuring compliance with travel policies. Human Resources Administrative Support Interview Scheduling & Coordination: Manage the scheduling of candidate interviews across multiple stakeholders. Coordinate all necessary logistics for virtual and in-person interviews, ensuring a positive candidate experience. Confidential Admin Support: Assist the HR Director with the organization, maintenance, and filing of confidential team member records and HR documents, including support for TM Life Event Support administration. Onboarding & Offboarding Support: Provide administrative support for new hire onboarding, including coordinating first-day logistics and scheduling stay interviews. Expense Management: Assist in managing expense reports and reimbursements for team members, ensuring timely and accurate processing and compliance with company policies. Team Member Recognition: Distribute Birthday & Anniversary Reminders. Manage the fulfillment and tracking of Apparel store gift cards for new hires and process gift card purchasing requests for recognition programs. Cross-Functional Collaboration & Projects Contributing to Internal Communications: Assist in the development and dissemination of internal communications materials, including newsletters and announcements. Help maintain the company intranet. Cross-Functional Backup: Serve as a key resource by providing back up support for the CEO. Assisting on Special Projects: Collaborate with team members to provide administrative support for special projects as needed. Perform other duties as assigned. Desirable Previous Experience Proven experience in an administrative role, preferably in a fast-paced office environment. Excellent communication skills, both written and verbal. Strong customer service orientation with a friendly and professional demeanor. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. Ability to multitask, prioritize, and manage time effectively. Strong attention to detail and organizational skills. Strong diagnostic and problem-solving skills. Dedicated customer service and support. Ability to work in a fast-paced, innovative environment. Demonstrate support and enthusiasm for change and innovation. Thorough and resourceful in completing tasks independently. Ability to work effectively within matrixed teams by developing, maintaining and strengthening partnerships with others inside and outside the organization. Ability to exercise a high degree of good judgment and independence. Continually seeking opportunities to gain new knowledge. Why CCR CCR is a privately held corporation that was founded in 1986 that provides technology services to large and small businesses nation-wide from our location in Cedar Rapids, IA. Our achievements include: Top quartile revenue growth for each of the last 5 years as per the worldwide Service Leadership Index precision benchmark. Nationally recognized as “Great Place to Work” - 10 years in a row 10-years consecutively listed on Inc. 5000 - Fastest Growing Privately Owned Companies in America 8x top 100 listing on MSPMentor 501 internationally Nationally awarded Platinum HIRE Vets Medallion 4x TAI IT Service Provider of the Year Learn more about CCR and our values: ************************* CCR offers a unique work-life balance and environment. Our competitive benefits package includes free daily lunch for onsite employees in Cedar Rapids, gym membership reimbursement, health, dental, and vision insurance, paid time off and paid holidays, a 401k program, quarterly profit sharing, short & long term disability and life insurance and lots of development opportunities to help you grow your professional career. Learn about our culture: **********************************************************

As an Administrative Support & Billing Specialist, you will work under the FCS Quality Assurance and Billing Manager to manage billing processes, provide administrative support, and ensure compliance with financial and contractual guidelines. Your role will involve processing invoices, maintaining accurate records, supporting staff with administrative tasks, and ensuring smooth daily operations. This is an opportunity to play a crucial role in the success of family-centered services by ensuring financial accuracy and operational efficiency. WHAT YOU'LL DO (AND WHAT'S IN IT FOR YOU): Billing & Financial Accuracy Process and verify invoices, ensuring accuracy and compliance with state and agency requirements. Track service authorizations, billing records, and reimbursements to ensure timely payments. Maintain accurate financial records and assist with audits by ensuring all documentation is complete and accessible. Collaborate with the Quality Assurance and Billing Manager to identify and resolve billing discrepancies. Administrative Support & Office Coordination Assist in maintaining organized records for client services, financial transactions, and program documentation. Provide general administrative support to staff, including scheduling, document preparation, and communication with external agencies. Support staff with data entry and report generation, ensuring compliance with contractual requirements. Coordinate meetings, training sessions, and internal events, ensuring all logistical needs are met. Communication & Compliance Act as a liaison between billing teams, program staff, and external agencies to ensure efficient operations. Ensure compliance with state and federal regulations regarding documentation and billing procedures. Assist in training staff on billing procedures and administrative policies to promote consistency across the organization. Monitor service contracts and authorizations to prevent lapses in billing or compliance. Requirements Education & Experience: Associate degree required; bachelor's degree preferred in accounting, business administration, or a related field. Two years of experience in billing, administrative support, or financial processing. Experience working in human services or healthcare billing is a plus. Technical & Organizational Skills: Proficiency in billing software, spreadsheets (Excel), and data management systems. Strong ability to multitask, stay organized, and meet deadlines in a fast-paced environment. Attention to Detail: Must have a high level of accuracy in processing invoices and maintaining records. Other Requirements: Valid driver's license & reliable transportation may be required for occasional travel. Ability to handle sensitive financial and client information with professionalism.