Executive assistant jobs in Irondequoit, NY - 91 jobs

Hours: 40 Schedule: This position is hybrid and remote eligible for up to 40% of the time. The office location for this position is at ESL Corporate Headquarters in Rochester, NY. Hours are Monday - Friday 8:00 a.m. - 5:00 p.m. Must be flexible to meet current and future business needs. Comprehensive Benefits: ESL offers a competitive benefits package which focuses on providing a work life balance for all employees. Our benefits include robust options such as our wellness program, family assistance plan, 401k with match, paid volunteer time and Learning & Development training among many others. Pay and Incentive Plan: $27.62 In addition to competitive pay and benefits, we offer an annual performance-based incentive that rewards eligible employees for their contributions to our success. Purpose of Position: As an Executive Assistant to our Senior Leadership team at ESL, you'll play a key role in driving meaningful impact within the organization. Acting as a trusted partner, you'll ensure they can focus on high-level goals by expertly managing schedules, coordinating meetings, and handling critical tasks. Your proactive approach will help streamline operations and foster seamless communication across departments. This position is part of our AST team currently supporting the Community Impact, Purpose and Financial Wellness departments. Accountabilities: Support assigned senior manager's organization with a broad range of administrative and executive assistant duties. •Prioritize competing tasks to ensure time is managed effectively •Support senior leadership with internal and external corporate committees; including but not limited to creating agendas, preparing documentation, and distributing information. •Coordinate and schedule internal and external meetings and presentations. Resolve scheduling conflicts as appropriate. •Plan, coordinate, and prepare travel, travel itineraries and expense reports. •Plan and execute committee, management and employee activities. •Liaise with vendors and manage records. •Manage employee information as appropriate. •Support departmental budget reporting for senior managers. Proactively anticipate business and administrative needs •Takes initiative and creatively problem-solves tasks and deliverables. •Order supplies and manage inventories for assigned department or organization. •Maintain electronic and paper filing systems critical to department operations. •Maintain up-to-date electronic documentation of critical organizational administrative tasks. •Recommend efficiency changes and maintain a mindset of continuous improvement. •Develop specialized knowledge or skill in supported organization practices and systems when required to support organizational needs and changes. Increase knowledge and skill set to provide increasing value to ESL. •Evolve technical adaptability and knowledge of various departments and systems across the company to support changes. •Provide back-up support to fellow team members. •Stay abreast of administrative industry trends and apply best practices. Qualifications: High School diploma or High School equivalency diploma required. AAS degree or 2 years equivalent experience required. A minimum of 5 years' experience in an Administrative Assistant position or office environment role supporting Senior Management is required. Strong experience in Microsoft Office, including Word, Excel, PowerPoint and Outlook. Must possess the ability to learn and integrate new software applications into business practices. Proven ability to communicate clearly at multiple levels and with diverse audiences. Ability to prioritize, plan, schedule and organize multiple projects simultaneously. Ability to pinpoint problems and find creative solutions. Acute attention to accuracy, consistency and quality of work. We're committed to diversity, equity, and inclusion. We believe we are a stronger, more successful organization because of this commitment. We strive to ensure a robust talent pool of qualified candidates with a variety of skillsets and capabilities for all our openings. We hire great people and welcome all new hires to our award-winning work environment, which has been recognized by the Great Place to Work Institute since 2010. #LI-KZ1

Requirements Qualifications: · 3+ years of experience in an administrative or office management role, preferably supporting the office of the CEO. · Experience interacting with C-suite executives strongly preferred · Exceptional communication and interpersonal skills · Demonstrated ability to work in a fast-paced, high-pressure environment · Outstanding organizational and time management skills with a keen attention to detail · Ability to handle multiple priorities independently and effectively · Proficient in Microsoft Office Suite. · Proven discretion and professionalism in handling confidential information Why Join Indus Hospitality Group? At Indus Hospitality Group, we offer a dynamic work environment that fosters growth, innovation, and collaboration. Our team provides exceptional service and creates memorable experiences for both our guests and employees. Joining us means being part of a supportive, inclusive culture where your contributions are valued, and your career development is a priority. We are committed to providing you with opportunities for personal and professional growth, ensuring that you have the tools and resources to thrive in your role. If you are a self-motivated, detail-oriented individual with a passion for supporting the office of CEO, we invite you to apply for this exciting opportunity to make a meaningful impact on our team and help shape the future of our organization. Come grow with us at Indus Hospitality Group! Salary Description 65,000 - 75,000

This role provides comprehensive administrative support to the Chief Financial Officer (CFO), Corporate Compliance Officer, and other Directors in the Finance Division. The Administrative Assistant will also manage day-to-day office activities for the Fiscal Services and Revenue Cycle Services departments. Key Responsibilities: Manage meeting arrangements, prepare board portals and PowerPoint presentations for monthly Board Audit & Finance Committee meetings. Coordinate scheduling, food services, and special needs for meetings; maintain reports and minutes. Prepare correspondence and reports for the CFO, Controller, Sr. Director of Revenue Cycle Services, Director of Budget & Reimbursement, and other members of the Finance Division as needed. Compose and edit correspondence; perform research for projects, surveys, and applications. Support the Corporate Compliance Officer with compliance activities, including preparing documents for Corporate Compliance Committee meetings. Track and maintain Business Associate Agreements. Manage schedules for the CFO and other Directors in the Finance Division. Analyze and prioritize incoming mail and emails for significance and appropriate follow-up. Develop and maintain department records to ensure timely access to financial information. Answer and direct phone calls promptly and professionally. Perform other duties as assigned. Qualifications: Education: Associates Degree (minimum) Experience: 2+ years of relevant administrative support experience Skills: Strong proficiency in Microsoft Excel, with the ability to generate reports and present data clearly. Proficiency in Microsoft Word and PowerPoint. Excellent organizational skills and attention to detail. Strong interpersonal and customer service skills. Ability to manage multiple schedules and prioritize tasks effectively. Experience in corporate compliance is beneficial but not required.

Executive Secretaries and Executive Administrative Assistants Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

Job Description As a full-time Executive Assistant at Great Lights Electric in Rochester, NY, you'll play a pivotal role in supporting leadership and ensuring smooth operations across the business. This is an opportunity to join a trusted family-owned company where your reliability, professionalism, and attention to detail truly make a difference. Pay: $18-$20 hourly ABOUT US: Great Lights Electric is more than just an electrical service provider; we are a devoted, family-owned business committed to delivering exceptional service to the Greater Rochester area and Monroe County since 2012. Our steadfast dedication to superior craftsmanship and excellent customer care distinguishes us from the rest. When you join our team, you become part of a supportive environment that values every individual, promoting collaboration and celebrating each contribution. We prioritize fair treatment and offer competitive compensation because we believe that your hard work should be rewarded. At Great Lights Electric, you'll have the chance to truly make a difference. We strive to create win-win-win scenarios for our customers, employees, and the wider community. When you become part of our team, you join a mission that positively impacts lives through quality installations, repairs, and upgrades. If you're eager to advance your career in a dynamic, enjoyable, and fulfilling setting, we would love to hear from you! Light up your future with Great Lights Electric. YOUR RESPONSIBILITIES: Collaborate effectively with clients, vendors, and internal team members Maintain discretion and professionalism when handling confidential information Support scheduling, project coordination, and day-to-day operations Ensure organizational tasks are completed accurately and on time Serve as a dependable and trustworthy liaison for leadership's needs OUR IDEAL EXECUTIVE ASSISTANT: High school diploma or equivalency, possessing an associate's or bachelor's degree is preferred 1+ years of experience in an administrative, customer service, or support role Excellent organization and time management Strong written and verbal communication skills Problem-solving mindset and resourcefulness Strong interpersonal skills Reliable, self-motivated, and able to work independently Professional and friendly Flexible and adaptable High attention to detail and accuracy Dependable and trustworthy Ability to handle confidential and sensitive information with discretion If you think this Executive Assistant job aligns with your requirements, then applying is simple. In fact, you can complete the initial application in about three minutes. Good luck! Must have the ability to pass a background check and drug screening test.

St. John Fisher University is an independent, liberal arts institution that provides a transformative education to approximately 3,800 undergraduate, master's, and doctoral students each year. Across its five Schools, Fisher offers nearly 40 majors in the humanities, social sciences, natural sciences, business, education, and nursing; 11 pre-professional programs; and master's and doctoral programs in business, nursing, education, pharmacy, and public health. The University's residential campus boasts a robust living and learning community and a successful intercollegiate athletics program. Fisher is a community where all are welcome, regardless of religious or cultural background. The University continues to honor its founders, the Congregation of St. Basil, by embracing their motto, "Teach Me Goodness, Discipline, and Knowledge." We are located in Pittsford, N.Y., seven miles outside of the city of Rochester. The campus is situated on 164 park-like acres-a beautiful setting for a warm, friendly campus community. Job Responsibilities This position will support the Office of the Provost. Tasks include: * Provide administrative support to the Office of the Provost and ensure efficient day-to-day operations of the office * Screen incoming calls and receive visitors for the Office of the Provost. * Manage the budgets and expenses for the Office of the Provost, Faculty Development, Special Projects and manage the invoice and PO approval process. * Coordinate calendars for the Office of the Provost which includes scheduling appointments, assigning meeting rooms, and ensuring other necessary logistic arrangements are made. * Manage and respond to incoming emails in a timely and professional manner. * Manage communication workflows. * Manage expense reports. * Oversee budgets for faculty development. * Produce data reports and provide initial analysis as needed. * Provide support for the Faculty Load and Compensation (FLAC) system as needed. * Create and distribute surveys as requested. * Oversee website updates. * Oversee ordering of supplies and equipment as needed by the Office. * Maintain filing system for the Office of the Provost. * Provide Support for Special Projects (reserve venues, manage budgets, place catering orders, etc.). * Schedule travel arrangements for the Office of the Provost. * Other duties as assigned. Education / Experience Minimum related AAS degree; preferred Bachelor's degree, or significant experience required. Office experience in a higher education environment is highly desirable. Competencies / Skills * Excellent communication and interpersonal skills * Ability to work independently and be self-motivated * Excellent time management and organizational skills * Familiarity with Microsoft suite of products * Ability to problem solve * Manage sensitive data with discretion and integrity * Familiarity with Qualtrix (preferred) * Familiarity with Banner (preferred Physical Demands * Ability to remain in a stationary position for extended periods (e.g., sitting at a desk, working on a computer). * Ability to communicate clearly and effectively in person, by phone, and via email. * Occasional lifting or moving of items up to 10-20 pounds (e.g., office supplies, files). * Ability to navigate office environment, including walking short distances and bending or reaching as needed. Supervision of Employees None Work Environment Traditional office environment Equipment to be Used Computers and peripherals, copier, printer, telephone, A/V equipment Job Type Full-time Work Hours Typically 8:30-4:30 with infrequent support for evening/weekend events Full time/12 month/35 hours weekly Special Conditions for Eligibility Minimum Number of References Requested 2 EEO Statement It is the policy of St. John Fisher University to provide Equal Employment Opportunity to all employees and applicants for employment in accordance with the applicable federal, state, and local laws governing non-discrimination in employment in each locality in which the University has employees. The University does not discriminate against applicants or employees in hiring, promotion, termination or the terms and conditions of employment on the basis of race, color, religion, gender, sex, perceived sex, gender identity, gender expression, the status of being transgender, sexual orientation, national origin, citizenship, age, disability, marital status, military status, veteran status, predisposing genetic, characteristics or genetic information, arrest or conviction record, status as a victim of domestic violence, or any other characteristic protected by law. The Title IX Coordinator is the designated University official with primary responsibility for coordinating compliance with Title IX and related federal and state laws. The Title IX Coordinator, Meg Flaherty, Ph.D., can be reached by phone **************, email (titleix@sjfc.edutitleix@sjfc.edu>), in-person in Campus Center 209, or outside of business hours by contacting the Office of Safety and Security **************. Work Location FLSA Non-Exempt Salary / Hourly Range $25.50-$30.00 per hour Notes The salary range for this role is set based on a variety of factors, including but not limited to internal equity, qualifications, experience, and education. The above hiring range is one component of the University's competitive Total Rewards package which can be viewed here Posting Detail Information Posting Number S00777P Desired Start Date 03/01/2026 Open Date Open Until Filled Yes Special Instructions to Applicant

(Hiring) Executive Administrative Assistant We are seeking an Executive Administrative Assistant to join our team! You will provide high-level administrative support for an Executive at our company. Responsibilities: Handle administrative needs of Executive Arrange conference calls and meetings Plan work-related travel details Receive visitors Train and supervise lower-level clerical staff Maintain and order supplies Qualifications: Previous experience as an executive secretary, administrative assistant, or in other related fields Strong organizational skills Ability to prioritize and multitask Strong attention to detail Email Resumes To: Admin@viperstaffing.com

Polarson Inc, is looking for a Senior Office Assistant to join our downtown Albany, NY office. In this position, you'll play a critical role in keeping our office a positive, welcoming and productive environment. You'll also get the chance to interact with all levels of staff and various customers and clients. The ideal Office Assistant is responsible for keeping the office supplied and organized. This involves lots of small duties, like typing and taking notes during meetings, but their overall responsibilities are essential.

We are seeking a detail-oriented Administrative Assistant to support our Program Management division. This position will require you to work full-time from our client's office in Rochester, NY. The Program Management Services Division at LaBella provides comprehensive management services for complex projects and multi-year capital programs. Project teams are established to provide a customized mix of business consulting, project management, financial control and monitoring, administrative, and technical support services. The Administrative Assistant will provide support for space and facilities-related activities, helping maintain records, process work orders, and manage drawings and documentation. This role works closely with internal teams and client representatives to ensure accurate information, smooth coordination, and timely support. The ideal candidate is an organized administrative professional who is comfortable working with standard office software and is eager to be trained on facilities-related systems and AutoCAD file management. Key Responsibilities Support the client's work order system, including entering requests, tracking status, and coordinating with site contacts Maintain and organize AutoCAD drawings and facilities files Update and maintain occupancy and space-related data in internal databases Prepare reports, spreadsheets, and presentations using Excel, Word, and PowerPoint Assist with basic data tracking, metrics, and documentation Support facilities requests, including processing quotes and purchase order documentation Coordinate administrative tasks related to office moves, space changes, and facilities requests. Provide general administrative support as needed. Requirements Ability to obtain a U.S. security clearance Strong administrative and office support experience Proficiency in Microsoft Excel, Word, and PowerPoint High attention to detail with strong organizational and time-management skills Ability to manage multiple tasks and adjust priorities Clear written and verbal communication skills Comfortable learning new systems and processes Ability to work independently and as part of a team Preferred Experience with AutoCAD or technical drawings Experience with work order systems, facilities databases, or similar tools Familiarity with office or corporate environments Benefits Body, mind, and wallet-LaBella's benefits support a holistic approach to your health and wellness, creating the foundation for physical, mental, and financial well-being. Our benefit offerings cover the must-haves (healthcare and retirement), the just-in-cases (insurances and employee assistance programs), and the cherry-on-tops (fitness reimbursements, year-end incentive pay, and tuition assistance). Visit our website for more details on benefits listed below. o Flexible Work Schedule o Health/Dental Insurance o 401k Plan with Employer Match o Short & Long Term Disability o Profit Sharing o Paid Time Off o Leadership Development Program o Fitness Reimbursement o Tuition Reimbursement o Referral Bonus Program o Wellness Program o Team Building Events o Community Service Events

Provides comprehensive administrative support for the Snowsports School. Duties include, but are not limited to, snowsports office administration, staff onboarding, scheduling, payroll submission, and other administrative duties as they arrive. Responsibilities: Assist the Snowsports Director in day-to-day operations to meet staff and guests needs Assist with hiring, and responsible for onboarding new and returning staff Coordinate interviews, employee orientation and trainings Oversee staff scheduling for season long and daily lesson programs Responsible for verifying payroll time cards for Snowsports School staff and submitting for payroll processing Manage distribution of information to staff for clinic dates and sign-ups Maintains recordkeeping for various manuals, training logs, staff certifications, etc. Assist the Snowsports Director in upholding the staff to program policies and procedures Communicate effectively with Director, Supervisors, and Snowsports Staff Answers and routes telephone inquiries. Must have a good working knowledge of the company's products, policies, and services Book private lesson requests from guests and assign staff Updates and distributes department calendars and schedules Ensures that office equipment is properly stocked and operating efficiently Assists in maintaining a clean office environment. Keeps work area clean and organized. Performs other administrative duties and assists other roles withing the department in a team-oriented fashion as necessary Requirements Requirements Qualifications: 18 years of age or older and prior work experience Must have excellent verbal and written communication skills Professional individual with superior organizational skills Ability to remain focused and organized in a busy environment Detail oriented and proficient in Microsoft Office applications Prior experience as an instructor in a PSIA-AASI Member School Level 1 PSIA or AASI certification preferred, but not required Hours: Hours of employment are dependent on business demands Must have weekend and evening availability and flexible weekday availability Expected pay range is $18.00 to $20.00 per hour

J.P. Morgan Asset & Wealth Management, with client assets of $2.8 trillion, is a global leader in investment and wealth management. Its clients include institutions, high-net-worth individuals and retail investors in every major market throughout the world. The division offers investment management across all major asset classes including equities, fixed income, alternatives, multi-asset and money market funds. For individual investors, the business also provides retirement products and services, brokerage and banking services including trusts and estates, loans, mortgages and deposits. As a Trust Administrator within the Global Trusts & Estates Practice, you will play a crucial role in delivering our Trusts and Estates services. You will work under the supervision of the Trust Officer in the administration of accounts, ensuring the proper set-up of account records, communicating with beneficiaries and co-trustees, and handling ongoing day to day administration of accounts. You will also be responsible for risk management, client relationship management, and personal development and training. This role provides an opportunity to develop your skills in the trust and estates industry, work with a diverse range of clients, and contribute to a team with a long history of excellence in serving as a corporate fiduciary for families. Job Responsibilities: Work with the Account Opening Group to open estate or trust accounts. Interpret the governing instrument and applicable law to ensure the proper set-up of account records, including payments, fee schedules (when appropriate) and tax records. Communicate with beneficiaries and co-executors or co-trustees to outline administrative procedures. Analyze Wills and trust documents for legal, tax, administrative and investment issues and coordinate delivery of services. Handle ongoing day to day administration of accounts, and proactively manage account base in an effort to avoid and minimize service and operational issues. Work with Tax Officers and trust counsel to resolve tax issues Assist the Trust Officer to maintain current information on beneficiaries and their changing needs and circumstances in order to prudently carry out the firm's fiduciary duties and to provide superior client service. Assist Trust Officer to partner with client's other advisors (attorney, accountant); highly respected by external professional advisor community. Develop, retain and deepen client relationships. Assist the Trust Officer and partner with Wealth Advisors, Bankers, Investors, and Trust Officers to grow the trust and estate business. This includes participating in team discussions and strategy around structuring, pricing and closing trust and estate services including: estates, family trusts, charitable trusts, and specialized Delaware trusts. Required Qualifications, Skills and Capabilities Bachelor's degree required Relevant years of experience in the trust and estates industry Experience in the administration and support of trust and estates including general understanding of fiduciary products and concepts, including legal, tax and investments knowledge Client Servicing - client knowledge, client relationships, proactive communication Teamwork/Personal Effectiveness - clear and concise communication, time management, adaptability to delegate, coaching and training Preferred Qualifications, Skills and Capabilities Knowledge of trust and estate law, income, transfer, and generation skipping taxation, with ability to apply that knowledge to post-mortem planning exercises and account administration. Advanced degree such as JD, industry certification such as Certified Trust and Financial Advisor (CTFA) or paralegal certificate, with paralegal experience in trust and estate practice

What You'll Do As Administrative Assistant with Easterseals New York (ESNY) in Rochester, you will report to the Regional Director and perform a variety of administrative and staff support duties in a residential special education school and in support of the entire facility. Your Responsibilities Will Include: Preparing, filing, and maintaining confidential documents related to budget, operational, client and personnel issues in an orderly fashion, accessible to authorized staff and with appropriate discretion. Coordinating records requests, meetings, phone conferences and similar with school districts, community providers, and government agencies. Supporting transportation for day students including monitoring and reporting on arriving and departing buses, coordination with transportation departments, families, and community based residential homes. Monitoring entrance and exit from buildings by staff, clients, and community members including security procedures at the main office. Assisting with proper implementation of Fire Drill/Emergency procedures as directed. Answering and directing telephone calls, greet and announce visitors. Supporting purchasing, billing, receipts and monitoring and maintaining various accounts such as petty cash and Wegmans accounts ensuring required policy and procedures are being implemented. Assisting Residential Manager and Principal with parent communication for Kessler Residential Programs, including but not limited to memos on staffing, program changes and contact lists. Receiving staff call off notifications and inform administration of such in a timely manner to ensure appropriate supervision levels. Maintaining custodial logs and follow up with concerns when appropriate. Maintaining van logs and follow up with appropriate administration regarding staff reported safety concerns. Assist Principal with data entry, including but not limited to RIA forms. Supporting the IEP (Individualized Education Program) Coordinator with progress reports and other mailings to districts and families. Receiving and distributing incoming mail to staff and clients. Assist with mailings and outgoing mail needs of all staff. Maintain HIPAA and FERPA confidentiality requirements for all client documents and information. Managing and recording keys, supplies, and equipment for program and/or departments. Preparing purchase orders for vendors and staff and assisting with coding and processing invoices. You're a great fit for this role if you have: High school, two (2) years of business college or similar preferred Four (4) years of directly related experience preferred Working knowledge of office methods, practices and operation of standard office equipment Computer proficiency specifically with Microsoft Office products (Outlook, Word, Excel, Teams) and internet access Valid driver's license and reliable transportation Compensation $18-$24/hr The Fedcap Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We are an EEO employer committed to diversity. EOE

Insurance Services of Northern Kentucky has proudly served the insurance needs of Northern Kentucky, greater Cincinnati, and Southeastern Indiana since 2001. Our independent agency can help you find the best value on auto, home, commercial, medicare and more. Contact us now for free, competitive quotes. Job Description The Administrative Coordinator will answer and route calls, guide visitors to the appropriate parties, field interdepartmental communications, and perform office tasks, including answering emails, delivering or responding to mailings, and maintaining employee and customer records. You will also analyze office processes and policies, develop creative solutions to problems, answer questions, and take part in financial planning and decision making. To succeed as an Administrative Coordinator, you should be committed to providing attentive support for internal and external parties and ensuring consistent, efficient operations. You should be courteous, analytical, proactive, and organized. Administrative Coordinator Responsibilities: Hiring, supervising, and evaluating staff members. Delegating tasks and ensuring that they are completed in accordance with existing policies and procedures. Greeting and directing visitors to the appropriate parties. Handling basic office duties, such as answering and routing phones, responding to emails, maintaining employee, financial, and client records, and data entry and reporting. Answering questions and finding information for employees, vendors, clients, and lenders. Supporting employees by facilitating interdepartmental communications and interactions between internal and external parties. Ensuring that the office is well-maintained, organized, and secure. Assisting with special projects, such as process improvements and budget development. Developing and implementing new policies and processes. Qualifications Administrative Coordinator Requirements: High School Diploma or equivalent, degree may be preferred. Experience in administrative support field. Professional appearance and courteous manner. Clear, polite phone voice. Exceptional interpersonal and written and verbal communication skills. Proficiency with office technology and equipment, including fax machines, printers, copiers, scanners, and computers. Creativity and strong problem solving skills. Solid presentation skills. Strong task and time management skills. Basic math skills and understanding of basic financial concepts. Additional Information All your information will be kept confidential according to EEO guidelines.

At Thompson, your organizational talents directly support our clinical leadership-and in turn, improve patient care. You'll work alongside experienced Nursing Directors and our Chief Nursing Officer who welcome your ideas, recognize your contributions, and empower you to grow. Schedule: Full time, days. Pay Range: $20.00-$25.00, based on experience. Comprehensive benefits: Medical, dental, vision; retirement plan with matching; free parking. Tuition reimbursement up to $6,000/year. Four weeks paid time off plus wellness resources-onsite gym, Zen Room, biometric screenings, Success coaches. A culture built on CARES values (Commitment, Action, Respect, Excellence, Service) and peer-driven recognition through Shining Stars and CARESCount. Main Function: As the Administrative Assistant for Nursing Administration, you'll be a central figure that keeps our department running smoothly. Your proactive coordination, meticulous attention to detail, and clear communication will ensure that critical nursing initiatives stay on track-and that our leadership team can focus on strategic priorities. Key Responsibilities: High-Level Meeting & Calendar Management - Own scheduling and logistics for multi-hour, high-visibility nursing committees (e.g., Nursing Practice Council). - Prepare agendas, take and distribute detailed minutes, and track follow-up action items. Executive Support & Back-Up Coverage - Step in for the Executive Assistant when needed, maintaining continuity in daily operations. Event Coordination & Departmental Celebrations - Plan and execute Nurses Week events and other recognition programs, partnering with interdisciplinary teams to ensure seamless delivery. - Assist with budget tracking, vendor selection, and on-site logistics. Professional Development Tracking Process Improvement & Daily Operations - Identify opportunities to streamline administrative workflows-whether through template creation, automation, or revised standard operating procedures. - Serve as a point of contact for ad hoc requests, ensuring that urgent tasks receive prompt attention. Qualifications: AAS in Secretarial Sciences or equivalent experience. 1-3 years' administrative support in a hospital or clinical environment. Expertise in Microsoft Office Suite (Word, Excel, PowerPoint, OneNote) and comfort with database-style applications. Working knowledge of medical/nursing terminology-enough to navigate policy documents and clinical schedules. Exceptional prioritization skills: you can juggle competing deadlines without dropping the ball. Discretion and professionalism in handling sensitive patient and staff information. A proactive mindset: you anticipate needs, offer solutions, and follow through to completion. Pay Range: $20.00-$25.00 Starting Rate: Based on Experience Thompson Health is an EOE encouraging individuals with disabilities and veterans to apply.

Job DescriptionDescription: We're looking for an energetic, hardworking, customer service minded Administrative Specialist that can assist our onsite teams to success. This part-time position assists in supporting our District and Community Managers in all aspects of property management. Candidates must have proven experience in administrative related roles. Experience with property management is a plus as our Administrative Specialists are responsible for maintaining the rental office including collecting site income, maintaining site bookkeeping and keeping accurate files and records in accordance with company policies and procedures. Here is a summary of the benefits we offer: 401k Retirement Plan with Company Match Paid Time Off Paid Holidays Annually Landsman is proud of the fine reputation we have earned as a high-quality professional real estate management organization and would like you to join our team. Contact us now to learn more about this great opportunity! Landsman Development Corp. (LDC) was established in 1971 by its founder and initial shareholder, Elliott Landsman. Since its inception, the company has developed and invested in a wide variety of projects including industrial, commercial, office, retail, and multi-family residential, both subsidized and conventional. Most of the properties developed are owned by partnerships in which LDC has retained an interest as managing general partner or managing member. Mayzon Management Corporation was incorporated in 1972 to manage real estate developed by its parent company, Landsman Development Corp. The company name has evolved over the years, and the name has been changed to Landsman Real Estate Services, Inc. Landsman has grown to manage more than 2,400 rental units and over three million square feet of industrial, commercial and office space and has also become the property management company of choice for several third-party owners. Requirements: Minimum Educational Requirements: High School Diploma or equivalent. Must be Certified Occupancy Specialist (affordable sites). Knowledge of LIHTC (affordable sites) NYS Notary License must be obtained within six months of hire. Must obtain CMH (Affordable) or ARM (Market) within one year of hire. Special Skills/ Work Conditions Required: Must be able to communicate in Spanish (verbal and written) with residents. Must have complete knowledge of all phases of leasing and resident retention. Must have excellent interpersonal, customer service, organization, time management, conflict resolution, and verbal and written communication skills. Must be computer proficient in Microsoft Office and ability to navigate the Internet. Must be able to manage a flexible schedule including overtime. Must be able to walk, lift and move light loads (20 lb. max), bend, stoop, and climb stairs on a regular basis.

Milton Rents (a division of Milton CAT) is seeking an Administrative Assistant. The primary responsibilities of this job are to manage the paperwork flow of the business, file and maintain all pertinent documents, and provide business information to customers and staff as requested. Milton Rents offers challenging career opportunities, extensive training and employee development along with an opportunity to grow your career and thrive under our reputation for excellence. Whether you're looking for a steady job with great benefits, or an exciting place to start your career and grow within the organization, Milton Rents can meet your needs! We offer excellent benefits and supply you with the tools you need to maximize your potential. Pay: $17-20 per hour (based on education and experience) Hours: Monday-Friday, 8am-5pm Benefits include: Paid Time Off + 8 company paid holidays Medical, Dental and Vision insurance options for Employee and Family Disability & Life Insurance Packages Competitive Retirement Plan Tuition Reimbursement - available to FT employees with 1 year+ of service Employee Assistance program (EAP) Additional supplemental offerings and discount programs Employee Referral Program Responsibilities Office supply ordering Daily filing and organization of paperwork Daily bank run and post office run Maintaining Customer insurance records Maintaining Vendor/subcontractor insurance files Any errands needed from management Assist with department mailings Taking customer phone payments Any miscellaneous accounting data entry Qualifications Excellent phone, verbal and written skills Working knowledge of office equipment such as computers, copiers, fax machine Working knowledge of Microsoft Word and Excel Preferred Education and Experience A high-school diploma or Grade Equivalency Diploma (GED) is required for this job Two years of experience in an office/clerical position This job description is not intended to be all-inclusive. Your supervisor may request and assign similar duties. Resumes that are mailed, emailed or hand-delivered to Milton CAT or any employee will not be considered. You must apply online. A background check and drug test are required as part of our pre-employment process. Milton CAT is an equal opportunity employer that values the strength diversity brings to the workplace. We encourage applications from individuals with disabilities, minorities, veterans, and women. Applicants receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, sexual orientation, gender identity, handicap, disability, veteran status, genetic data, or other legally protected status. We base all employment decisions to further this principle of equal employment opportunity. VEVRAA Federal Contractor. EEO/AA employer. Milton CAT is a Drug-Free workplace.

The Arc Ontario Administrative Assistant Salary: $17.50 - $18.64 Position Overview: The Administrative Assistant for the Day Services program provides vital administrative and clerical support to the Director, Day Services, as well as management and site staff. This position involves maintaining confidentiality, handling office tasks such as record-keeping, scheduling, and correspondence, and ensuring the smooth operation of the program. The role requires professional communication with families, participants, staff, and external service providers, both in person and through various forms of correspondence. The Administrative Assistant plays a key role in managing daily attendance records, office supplies, and clerical support, contributing to the overall efficiency and success of the Day Services program. Work Location: Canandaigua, NY Schedule: 8-12 M-F; Flexibility in schedule required to meet agency needs As a team member at The Arc Ontario, you will receive... Health and retirement benefits Paid time off Sick Time Growth potential/Opportunity for advancement within my agency Educational Assistance Employee Assistance Program Access to a Fitness Center in the Main Facility Pay on Demand Free Telehealth with EZaccessMD Emergency Assistance Funding And more Our Culture Investing in our staff while thriving in a flexible and fun work environment! The Arc Ontario Story: Founded in 1954 we believe that All individuals with disabilities or other challenges are one with their community. Responsibilities Performs typing, word processing, copying and filing services for program management, including, but not limited to, billing compliance, correspondence, budgetary documents, personnel-related memos, program policies and procedures manual, plans of correction, record keeping forms, etc. Generates written drafts of correspondence, as requested. Upon occasion, transcribes recorded reports generated by staff and consultants. Maintains records at the request of program management, including, but not limited to, all attendance records, supply usage, and staff call-ins. Maintains accurate daily participant attendance database, as the basis for program billing for Day Service programs. Works with other program management staff to ensure the accurate and timely submission of the program attendance. Acts as primary receptionist for the Eberhardt Center, answering and screening incoming telephone calls, connecting calls to the appropriate staff/voicemail. Greets and directs all visitors to their appropriate destination. Maintains all sign in/out documentation insuring all visitors are registered before leaving the reception area. Requirements High school diploma preferred and three years of experience in business, customer service, sales, marketing or a related field. Excellent communication and computer skills required. Working knowledge of word processing, databases, and spreadsheets, preferably Microsoft Suite (Word, PowerPoint, Publisher, Excel and Access). The Arc Ontario is an equal opportunity employer and is committed to creating an inclusive and diverse workplace. The Arc Ontario does not discriminate in hiring or employment on the basis of any characteristic protected by local, state, or federal laws.

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post. As the nation's largest producer of clean, carbon-free energy, Constellation is focused on our purpose: accelerating the transition to a carbon-free future. We have been the leader in clean energy production for more than a decade, and we are cultivating a workplace where our employees can grow, thrive, and contribute. Our culture and employee experience make it clear: We are powered by passion and purpose. Together, we're creating healthier communities and a cleaner planet, and our people are the driving force behind our success. At Constellation, you can build a fulfilling career with opportunities to learn, grow and make an impact. By doing our best work and meeting new challenges, we can accomplish great things and help fight climate change. Join us to lead the clean energy future. TOTAL REWARDS Constellation offers a wide range of benefits and rewards to help our employees thrive professionally and personally. We provide competitive compensation and benefits that support both employees and their families, helping them prepare for the future. In addition to highly competitive salaries, we offer a bonus program, 401(k) with company match, employee stock purchase program; comprehensive medical, dental and vision benefits, including a robust wellness program; paid time off for vacation, holidays, and sick days; and much more. Expected hourly pay range of $29-32/hr, varies based on experience, along with comprehensive benefits package that includes bonus and 401(k). PRIMARY PURPOSE OF POSITION Schedules appointments, gives information to callers, takes dictation, and otherwise relieves non-VP department head of clerical work and minor administrative and business detail. Familiar with a variety of the field's concepts, practices, and procedures. Relies on experience and judgment to plan and accomplish goals. Performs a variety of complicated tasks. Reports to a manager or head of a unit/department. PRIMARY DUTIES AND ACCOUNTABILITIES Provide general office and secretarial support to the Manager or Director, including, typing, transcription, file maintenance, handling inquiries, scheduling meetings and appointments and other office support functions Review time sheets and reports and input payroll. Monitor budget activities and analyze trends. Participate or handle special projects as appropriate. Additional Qualifications/Responsibilities MINIMUM QUALIFICATIONS High School diploma or GED. At least 3 years of administrative work experience. Demonstrated knowledge and understanding of PC and mainframe applications, including Windows, EXCEL, PowerPoint, Access, EERS, PCARD, TIME, Passport, PeopleSoft, etc. Demonstrated ability to work independently, exercise sound judgment and discretion and coordinate multiple projects simultaneously. Demonstrated administrative, organizing and planning skills. Demonstrated ability to conduct research, identify data requirements and create research tools. Demonstrated knowledge of corporate and business unit policies procedures and practices. Proven ability to perform effectively in a high performance culture. Demonstrated ability to build consensus, establish trust and communicate effectively (written & verbal). Demonstrated business acumen, customer awareness and ability to create value.

Job Description Responsibilities Artificial Intelligence; Advanced Technology; The very best in patient care. With decades of expertise, we are Radiology Forward . With dynamic cross-training and advancement opportunities in a team-focused environment, the core of our success is its people with the commitment to a better healthcare experience. When you join us as a Radiology Assistant, you will be joining a dedicated team of professionals who deliver quality, value, and access in the 21st century and align all stakeholders- patients, providers, payors, and regulators to achieve the best clinical outcomes. The Radiology Assistant is responsible for providing administrative and scheduling support for the Radiologists and Technologists. You Will: Schedule biopsies and MRIs Check Mammography and ultrasound schedules and requisitions for accuracy Respond to requests and questions efficiently, effectively, and in a positive fashion Remain aware of appointment delays and changes to schedules Communicate with patients, referring physicians, etc. professionally over the phone Obtain and follow up on Pathology reports Call stat reports Obtain prior imaging and ensure the images are moved into our system Obtain patient information and conduct interviews needed to schedule biopsies Administrative duties; charts, files, etc. Other tasks to support the Radiologists when they are reading images You Are: Experienced in a healthcare setting Knowledgeable of computers and Microsoft Office software Able to provide clear written and verbal communication To Ensure Success In This Role, You Must Have: Intermediate computer skills Effective organizational skills and attention to detail A high-level of integrity, confidentiality, and business ethics Medical terminology knowledge Recent work experience in a medical/radiology office (preferred) We Offer: Comprehensive Medical, Dental and Vision coverages. Health Savings Accounts with employer funding. Wellness dollars 401(k) Employer Match Free services at any of our imaging centers for you and your immediate family.