Executive assistant jobs in Irving, TX

Confidential | Executive Assistant to CEO (Dallas, TX) Onsite | Up to $100K base + OT + bonus State Thomas District We're partnering with a privately owned, globally recognized real estate firm to identify a high-caliber Executive Assistant to support the CEO of one of their key business lines. This is a newly created position offering the opportunity to work alongside a dynamic, down-to-earth leader who splits time between New York and Dallas. You'll also collaborate closely with the New York-based Executive Assistant. This is an onsite role, five days a week in the firm's Dallas office-ideal for someone who values visibility, collaboration, and being at the center of operations. The ideal candidate: You're proactive, resourceful, and thrive in a fast-paced, high-performance environment. You're known for your strong communication skills, exceptional organization, and ability to anticipate needs before they arise. Key Responsibilities: Provide seamless administrative support to the CEO Manage complex calendars and coordinate across multiple time zones Arrange domestic and international travel Process expense reports and liaise with Finance Assist with presentations and materials for meetings and events Coordinate client dinners, internal meetings, and team initiatives Serve as a trusted point of contact and maintain discretion with sensitive information Qualifications: 3+ years of EA experience supporting senior executives Proven experience in a corporate or fast-paced professional environment Bachelor's degree required Highly proficient in Microsoft Outlook, Word, Excel, and PowerPoint You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

The Executive Assistant provides high-level support to the Executive Team by creating professional presentations, planning and executing on and off-site events, assisting with confidential projects, coordinating community involvement/outreach efforts, and performing clerical functions such as preparing correspondence, travel planning, scheduling and documenting meetings, receiving visitors, expense reporting, and arranging conference calls. We are looking for a local candidate for our corporate headquarters in Carrolton, Texas. What will you be doing? Create/edit market-ready, professional presentations, reports, and communications with input from executives. Plan and execute executive on-site and off-site functions Coordinate with venues, caterers, A/V teams, transportation, and vendors to manage logistics end-to-end. Be the onsite point of contact during events and manage setup, troubleshooting, materials, budgets, timelines, attendee communications, and ensuring a professional experience. Assist with special projects, including data entry, research, and report generation, providing critical administrative support to key initiatives. Coordinate administrative details of Executive meetings. Organize and prepare meeting schedules. Taking notes and recordings as needed. Follow-up to ensure executive meeting action items are documented, communicated, and completed in the timeframe required. Support the Executive Team - handling clerical tasks, booking flights, accommodations, transportation, and managing itineraries. Provide occasional coverage to front desk reception, including greeting visitors, managing calls, and handling correspondence. Handling highly sensitive and confidential information. Proactively identify and implement process improvements to streamline tasks. Maintain professional and technical/product knowledge by attending educational workshops, reviewing technical/specialty publications, and participating in professional associations. What are we looking for? Associate's or Bachelor's degree in business administration, communications, marketing, or related field. 3-5 years of experience in similar roles in manufacturing. Advanced skill level with Microsoft Office Suite; Word, Excel, Project, and PowerPoint. - Strong design and formatting skills to create professional engaging presentations. Experience using graphic design and interactive tools in multimedia presentations such as brainsharks, videos, etc. Why apply? Empowerment: You'll work as part of a global team in a flexible work environment, learning and enhancing your expertise. Innovation: You embrace challenges and want to drive ambitious change. Integrity: You are results-oriented, reliable, straightforward, and value being treated accordingly. If you are interested in working for a top-notch employer with an outstanding wage and benefit plan, this is the position for you. For more information on 4Front Engineered Solutions, please visit our website at *****************

Executive Personal Assistant to President, Thriving Innovative Educational Non-Profit, Dallas, Texas The President of an innovative and creative educational non-profit is looking for an Executive Personal Assistant to support him and be a “true” right hand collaborator on many projects and initiatives.The ideal candidate has a creative mindset to think outside the box and try to come up with solutions-a true problem-solver. The ideal candidate also has at least 5 years' experience working alongside a very busy executive and knows how to deal with key donors, internal and external stakeholders as well as public figures with “high touch” diplomacy. About the job: ● Manag the Presidents' complex calendar, prioritizing and understanding shifting priorities, personal and professional. ● Manage travel arrangements with detailed itineraries personal and professional. ● Create and update presentations for meetings. Prioritize emails; craft emails and correspondence on his behalf ● Help prepare President for Board of Directors meetings ● Prepare President for donor meetings including any collateral materials and research; Plan dinners/events. ● Manage information flow with his direct reports Ad hoc projects; personal errands Base Salary, Comprehensive Health Benefits About You: A minimum of 5 years of experience as an Executive Personal Assistant supporting a busy high- level executive Bachelor's Degree Strong interpersonal skills to interface with donors, internal stakeholders, external stakeholders and public figures with “high touch” diplomacy Want to be a trusted confident to the President and handle confidential information with discretion Very detail oriented with the ability to change gears quickly Excellent Microsoft Office Suite skills, very tech savvy Excellent written and verbal communication skills A creative thinker who thrives on finding solutions to problems; high intellectual bandwidth Engaging, warm, energetic and polished who will thrive on taking as much off the President's plate so he can focus on the success of the organization.

A well-established, fast-growing company is seeking a Confidential Executive Assistant / Personal Assistant to provide high-level administrative, operational, and occasional personal support to the CEO. This position requires exceptional organizational skills, professionalism, and discretion. The right candidate will be highly reliable, resourceful, and comfortable managing a wide range of responsibilities - from executive scheduling and communications to local driving and logistical coordination. Responsibilities: Manage and prioritize the CEO's daily schedule, appointments, and travel logistics. Coordinate meetings, prepare agendas, take notes, and track follow-up actions. Draft, edit, and prepare correspondence, presentations, and reports. Serve as liaison between the CEO and internal/external stakeholders, maintaining confidentiality at all times. Manage special projects and assist in planning company meetings and off-site events. Provide occasional personal support, including driving the CEO to meetings, events, and airport drop-offs/pickups. Ensure vehicle cleanliness, readiness, and safe transport at all times. Handle confidential and sensitive matters with discretion and professionalism. Anticipate needs and proactively resolve issues to ensure smooth daily operations. Requirements: Bachelor's degree or equivalent professional experience. Minimum 7+ years of experience supporting senior or executive-level leadership. Exceptional organizational, time-management, and multitasking abilities. Excellent written and verbal communication skills. Professional demeanor with strong attention to detail and follow-through. Valid driver's license and clean driving record (MVR required). Ability to maintain confidentiality and use sound judgment in all matters. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Flexibility to assist with personal errands, occasional after-hours needs, or short trips as required. Must be reliable, discreet, and able to represent the CEO and organization with the utmost professionalism. What's Offered: Competitive base salary commensurate with experience. Comprehensive health, dental, and vision insurance. 401(k) with employer match. Generous paid time off and holidays. Flexible hybrid work arrangement when not driving or on-site. Opportunity for long-term growth within a respected organization. Professional and supportive environment working directly with executive leadership.

MHW Search has exclusively partnered with a Real Estate Private Equity firm in Dallas. We are in search of an Executive Assistant. The ideal candidate will provide top-level assistance for high level executives. Please apply for more information. Executive Support · Provide direct support to the company's two partners on both business and personal matters · Manage calendars, schedule meetings, coordinate travel, and handle reservations · Assist with tracking and follow up on projects, deadlines, and deliverables · Prepare and edit reports, letters, presentations, and other documents on behalf of leadership · Act as a gatekeeper and handle inbound communication (calls, emails, voicemails) · Perform personal tasks (e.g. errands, booking travel, scheduling appointments, researching/purchasing gifts and other items, home maintenance coordination, taking vehicles for maintenance, paying bills, etc.) Bookkeeping / Finance · Utilize QuickBooks Online to manage basic bookkeeping tasks including recording and reconciling bank and credit card transactions and generating monthly P&L reports · Prepare checks and bill payments, deposit checks, and monitor bank accounts Office Administration · Oversee office operations to keep the office organized and running smoothly · Act as the point of contact for vendors, suppliers, and building management · Order and manage office supplies, equipment, and snacks/drinks to keep the office stocked · Ensure the office environment is clean and welcoming for visitors · Maintain office records, contact databases, and filing systems (paper and digital) · Maintain an organized, professional, and welcoming office environment · Coordinate onboarding processes for new hires (e.g. IT setup, documentation, etc.) · Assist with payroll processing and data collection (e.g., timesheets, PTO tracking, mileage reimbursements) · Assist with managing benefits coordination, including health insurance enrollment and communication · Help implement and uphold company policies and best practices Investor & Team Communication · Serve as a liaison with investors regarding payments, documentation, and distribution of tax forms · Maintain and manage a shared company calendar, coordinating internal meetings, team events and lunches · Proactively monitor, organize, and respond to multiple email accounts · Attend and take notes during weekly team meetings General · Proactively find tasks, anticipate needs and take initiative during slower periods · Learning, implementing and utilizing new technologies for payroll processing, coordinating company tasks, reporting to investors, recurring company website updates, and company LinkedIn posts · Handle miscellaneous projects and tasks as assigned · Use discretion and integrity while handling confidential information QUALIFICATIONS & REQUIREMENTS · Minimum of 3+ years of relevant experience · Self-Starter with the ability to work in a fast-paced environment while mostly working independently · Highly organized, thorough, and detail oriented · Ability to multi-task, prioritize tasks, meet deadlines, and adapt to shifting demands · Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) · Ability to quickly adopt new technology · Experienced with basic bookkeeping software (e.g. QuickBooks Online) · Ability to take an unclear assignment and figure it out · Strong written and verbal communication skills with a professional demeanor

The Executive Assistant to the CEO to provide administrative, operational, and strategic support to the CEO in support of achieving the Company's outcomes through effective and efficient working relationships with the Owner's representatives, their Senior Leadership Team (SLT) direct reports, Home Office Staff, J. Hilburn field representatives, vendors, and other external parties as needed. Core Accountabilities and Responsibillities Executive Support: Scheduling and Coordination: Manages the CEO's calendar, including scheduling meetings, prioritizing requests, and resolving conflicts. Screens and prioritizes emails, calls, and correspondence on behalf of the CEO. Prepares briefings, agendas, and supporting documents ahead of meetings. Creates work reminders to ensure the CEO's time is managed daily, weekly, and monthly to achieve their work output targets. Co-ordinates the communication and logistics arrangements for internal and external meetings. Ensures the CEO is well-prepared and equipped for internal and external meetings. Operational Efficiency: Anticipates the CEO's needs and proactively solves problems before they arise. Streamlines daily work processes to improve time management and communication flow. Organize documents (hard and soft copies as required) in an easily retrievable way. Organizes and maintains up-to-date contacts in an easily retrievable and accessible way. Manages company travel, logistics, expense reimbursements, memberships, subscriptions, and other such administrative arrangements for the CEO. Assists with personal and/or family logistics as required. Communication and Coordination Communications Coordination: Acts as the first point of contact between the CEO and internal and external stakeholders. Drafts, reviews, edits, and, when approved, circulates presentations, reports, minutes of meetings, and other such information as required. Maintain CEO Representation: Represents the CEO in meetings, responds to correspondence, reaches out to parties on behalf of the CEO, and performs other such representations as required. Projects and Events Company Projects: Co-ordinates cross-departmental initiatives at the CEO's direction. Monitors and reports on projects directly linked to the CEO's deliverables to flag issues and ensure that progress is on time and in line with the CEO's priorities. Assists with research, data-gathering, and analyses to inform CEO and SLT decision-making where required. CEO-led Events: Supports the design of the event, and when approved, sources appropriate venues and suppliers. Manages the communication and logistical arrangements. Participates and provides support at events as required. Executive Relationships Management Ownership Coordination: Coordinates with Ownership Executive Assistants (EAs) on joint J. Hilburn and Ownership projects, events, meetings, and other such initiatives. Manages the communication and communication arrangements as assigned. Participates and provides support at events, meetings, and other such initiatives as required. VIP Relationships: Builds and maintains strong relationships with key external and internal partners and leaders. Serves as an Ambassador for the CEO and the Company, in promoting the Company's direction, Client Value Proposition, and core values. Handles VIP interactions with professionalism and discretion. superior business results. Required Education and Experience Undergraduate degree, preferable in Business Administration or a related field. 5 years of proven experience as an Executive Assistant to the CEO or next level down. Exceptional organizational, communication, and problem-solving skills. Strong relationship-building skills. Proven ability to handle confidential information with discretion. Professional presence.

A leading global law firm, advising clients on significant transactions and disputes, is seeking a highly qualified Legal Executive Assistant with Corporate and Litigation experience, to support a group of partners and Of Counsels as part of a team-based support structure within the Firm's Legal Administrative Services Department. Based in Dallas, this Legal Executive Assistant will be responsible for working with their assigned attorneys to coordinate daily activities and provide the highest level of administrative support and practice coordination. Duties & Responsibilities: Providing executive support as part of a team of Legal Executive Assistants to a group or partners and Of Counsels within both the litigation and transactional practice groups. Collaborating closely with assigned partners to effectively manage day-to-day coordination of the partner's respective practices. Managing a broad range of complex administrative duties, such as scheduling meetings, preparing reports and meeting materials, entering time, editing documents, responding to routine correspondence, assisting with technical support, processing expense reports, and answering telephone calls. Managing client on-boarding, billing, and relationship management activities. Organizing complex domestic/international travel arrangements, with detailed itineraries both personal and professional. Coordinate flights, hotel accommodations, car service, visas, dining reservations, etc. Providing back-up support to peers and liaising with other firm departments and key stakeholders to complete tasks effectively and efficiently. Qualifications: Bachelor's degree is a plus! 5-10 years relevant experience in corporate and litigation , preferably in a law firm environment. Highly skilled in Microsoft Office Suite and quickly learn industry specific computer applications. Experience in Adobe, Workshare Compare, Best Authority and Litera Forte preferred. Must have experience supporting Partners/Of Counsel within a law firm environment. Attention to detail in composing, typing and proofing materials and meeting deadlines. Must be able to work in a fast-paced environment with ability to juggle multiple competing tasks and demands with minimal supervision. Exceptional verbal and written communication and people skills, with the ability to collaborate effectively with stakeholders and clients. Ability to work independently and with a team, and to delegate and manage resources effectively. Exhibit high degree of initiative and critical-thinking skills in exercising independent judgment and making decisions in managing multiple in a fast-paced, deadline driven work environment. Creative thinker who is resourceful and anticipatory of the needs of their assignments. Ability to work overtime as needed. Compensation & Benefits: The firm provides a competitive benefit package to include parking, 7.25 hour day, benefits start ASAP, 401(k), performance bonus, etc. in beautiful offices in Dallas! The firm offers one day working from home and four days in the office after a 90-day probation period! Salary: $80,000-$100,000 DOE

Title: Executive Assistant Job Level: Individual Contributor Employment Status: Exempt Primary Location: Dallas At Applied Digital, we are the epicenter of AI innovation, crafting cutting-edge data center solutions tailored for the demands of high-performance computing. Designed from the ground up to support AI and machine learning workloads, our infrastructure is the backbone of tomorrow's technological advancements, including AI-driven video and generative platforms. We are: Forward-Thinkers: With a keen eye on current market trends and future innovations, we adapt swiftly and lead technological evolution. Resilient: We navigate complex challenges and emerge stronger, delivering robust and reliable solutions for industry pioneers. Innovative Designers: Leveraging the latest technologies, we create visionary solutions that redefine industry standards. At Applied Digital, we are committed to solving intricate problems, advancing business initiatives, maximizing operational efficiency, and reducing our carbon footprint. We are a team of resilient, forward-thinking innovators driving the AI revolution. Position Summary: Applied Digital is seeking an Executive Assistant to join our growing and dynamic organization. This role will support our Chief of Staff and a small team of executives, provide high-level administrative support, and contribute to smooth office operations. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities with discretion and professionalism. The ideal candidate will be proactive, resourceful, and able to adapt to the evolving needs of our executives and organization. Key Responsibilities Coordinate and schedule complex travel arrangements for the Chief of Staff, other executives and board members as needed. Assist in planning, developing, and executive company events (e.g. Leadership retreats, conferences, etc.) Review and approve expense reimbursement requests through tools such as Navan. Assist in building, maintaining, and tracking monthly expenses regarding office purchases and supplies. Assist with coordinating office access (e.g. key fobs, parking permits) for personnel such as new hires, departing employees, etc. Manage office invoices, ensuring timely payments and record-keeping. Distribute pertinent office communications to staff such as building notices, company events, and other relevant updates Oversee corporate logistics accounts such as Uber Business Collaborate with cross-functional teams to ensure company objectives and goals are achieved Basic Qualifications Associate's or bachelor's degree in Communications, Business Administration, or a related field. 2+ years of experience as an executive assistant or administrative assistant. Experience using Microsoft Suite (e.g. Word, Excel, Teams, etc.). Excellent verbal and written communication skills. Able to adapt swiftly and effectively to changing workloads and day-to-day tasks. Preferred Qualifications Prior experience handling office management functions. Please note that Applied Digital is currently unable to sponsor new applicants for employment authorization or provide immigration-related support for this position. This includes, but is not limited to, visa categories such as H-1B, F-1 OPT, F-1 STEM OPT, F-1 CPT, J-1, TN, E-2, E-3, L-1, O-1, and any Employment Authorization Documents (EADs) or other work authorizations that require employer sponsorship. Essential Skills: Communication: Clear verbal and written communication to document incidents and ensure proper shift handoffs. Collaboration: Ability to work closely with team members, supervisors, and cross-functional partners. Adaptability: Flexible in responding to changes in process, tools, environment, and shift assignments. Accountability: Takes ownership of assigned tasks and follows through with minimal supervision. Attention to Detail: Maintains thorough and accurate logs, inspections, records, and documentation. Time Management: Manages time effectively to meet performance expectations and service levels. Integrity: Adheres to company policies, safety protocols, and professional ethics always. Continuous Improvement Mindset: Recommends and supports efficiency, safety, and system innovations. Documentation Discipline: Maintains clear, consistent records for operational continuity and compliance. Security Compliance: Maintains awareness of data center physical and logical security expectations. Digital Literacy: Uses productivity tools (e.g., Outlook, Teams, Excel, ticketing systems) for communication and documentation in office or hybrid settings. Physical Requirements: Able to remain in a seated position for an extended period and to lift and carry up to 15 lbs. (office manuals, case notebooks, case files, case materials, standard boxes, report binders, etc.) as needed. The company has reviewed this to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this and/or assign tasks for the employee to perform, as the company may deem appropriate. This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents acknowledge that they possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship. The company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.

GP Strategies Corporation has a need for a Corporate Training Administrative Assistant in Dallas, TX. This is an onsite position and it's a full-time, benefitted role. For this position, we are seeking candidates with an administrative/coordination background as well as Outlook scheduling and Excel experience. Job Summary: We are currently seeking an Administrative Assistant who will play a role in supporting the end-to-end coordination and administrative tasks throughout the life cycle of learning and training events for our global client. As a part of our team, you will provide administrative and scheduling support for our client's training programs. Key responsibilities include: • Scheduling activities for the client's Leadership programs • Managing multiple calendars • Utilizing Excel to track schedules, rosters and survey data • Operations activities that include communications, compiling training survey data, budget management, vendor management and roster management Qualifications: • Experience in an Administrative/Coordinator type role in a corporate setting • Experience with Outlook (scheduling, managing multiple calendars) • Experience with Excel (ability to manage data in spreadsheets) We are seeking candidates with the following abilities: • Proven effective communication skills, including verbal and written • Excellent organizational skills with a customer focused approach • Ability to prioritize and manage a range of tasks simultaneously • Efficient and organized with good attention to detail GP Strategies Corporation is one of the world's leading talent transformation providers. By delivering award-winning learning and development solutions, we help organizations transform through their people and achieve meaningful change. GP Strategies has delivered our innovative consulting, learning services, and talent technology solutions to over 6,000 organizations globally. From our global experience working across thousands of projects and initiatives over the past 55 years, we've learned that relationships, business, work, innovation, strategy, and transformation are all about people. And, to put it simply, GP Strategies is about our people - an extensive global network of learning experts. Additional information can be found at ********************* With more than 4000 employees in over 30 countries, diversity at GP Strategies is second nature! Beyond our locations, our culture focuses on performance and revolves around respect, fairness, and working collaboratively to achieve our goals. We support our People, no matter who they are or where they are from, because we all have valuable and unique perspectives and approaches. That's how great ideas are born, which enable us to work smarter. GP Strategies is committed and proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth and related conditions, sexual orientation, and gender identity), national origin, age, veteran status, disability, or any other federally protected class. #LI-AB1

Why IT GOAT? At IT GOAT, we don't just work - we take ownership. Every team member is empowered to lead, make decisions, and drive results. Our culture is built on accountability, teamwork, and an unrelenting commitment to excellence. We're looking for someone who thrives in a fast-paced environment, communicates with confidence, and takes pride in every task - big or small. If you believe in getting things done, staying organized, and being the person others can rely on, you'll fit right in here. Why IT GOAT is the best place to work? At IT GOAT, we believe success starts with our people. We hire those who take ownership of their work, support their teammates, and continuously strive to grow. In return, we invest deeply in our team - providing the tools, benefits, and environment to help every employee thrive both personally and professionally. Here's why IT GOAT stands out as one of the best places to build your career: Competitive Pay, 401k, Paid time off, Comprehensive Health Insurance, Professional Growth and Development are just a few. Our headquarters in Dallas, TX is where collaboration, innovation, and energy come together. We work in person because we believe strong teams are built face-to-face - through trust, communication, and shared goals. : The Administrative Coordinator plays a key role in supporting daily office operations, managing administrative tasks, and assisting leadership with scheduling, expense tracking, HR recruitment, and team coordination. This position is ideal for someone who enjoys a variety of responsibilities, takes initiative, and thrives in a fast-paced, people-focused environment. Key Responsibilities: The Administrative Coordinator plays a key role in supporting daily office operations, managing administrative tasks, and assisting leadership with scheduling, expense tracking, HR recruitment, and team coordination. This position is ideal for someone who enjoys a variety of responsibilities, takes initiative, and thrives in a fast-paced, people-focused environment. Office & Administrative Support Open and organize mail daily; prepare and deposit checks. Maintain office organization - including inventory, supplies, and common areas. Manage kitchen and breakroom inventory (snacks, drinks, etc.) and coordinate reorders. Handle office decor and seasonal displays to keep the workspace welcoming and engaging. Coordinate office maintenance, deliveries, and client drop-offs/pickups. Answer incoming calls, direct inquiries, and assist clients, partners, and vendors. Serve as the office “Fire Marshall” Executive & Calendar Management Support executive scheduling by monitoring and optimizing the President's calendar. Prepare materials for meetings and on-site visits (ensure conference room is ready). Prepare and stock marketing/event materials (“Marketing Bag”), as well as SWAG for client meetings. Finance & Expense Management Process daily and weekly financial tasks, including scanning and logging receipts, especially President and other team members as needed. Manage company card and credit card accounts, ensuring all expenses are recorded in Minute7 and Excel tracking systems. Match, reconcile, and pay invoices accurately; maintain organized digital financial records. HR Recruiting Work with each department to draft and post job descriptions on job boards (Indeed, LinkedIn, etc.). Share openings internally or through employee referrals. Review resumes to shortlist candidates matching the role requirements. Categorize applicants (qualified, maybe, not suitable). Send acknowledgment emails to applicants. Schedule interviews or phone screenings. Arrange interview times with hiring managers. Send calendar invites and interview reminders. Prepare interview questions or evaluation forms. Update candidate information in an Applicant Tracking System (ATS) or spreadsheet. Maintain a record of interview outcomes and feedback. Send offer letters and collect required documents. Coordinate background checks or reference verification. Help with onboarding scheduling and welcome materials. Event & Culture Coordination Assist with planning and setting up quarterly Town Halls and company-wide events. Such as Happy Hour, holiday events. Coordinate employee recognition, birthdays, and work anniversaries (cards, gifts, and celebrations). Manage health & wellness initiatives using the Healthcare provider's Well-Being program. Order and distribute employee swag, promotional materials, and recognition gifts. Client & Partner Coordination Answer incoming sales and support calls, route inquiries to the appropriate teams, and assist with client satisfaction follow-ups. Manage client review responses by calling clients and requesting Google or G2 reviews. Support recruiting and subcontractor partnership processes by following internal templates and agreements. Shipping & Inventory Management Prepare outgoing shipments and drop off packages at FedEx as needed. Track and maintain marketing, inventory, and apparel stock; reorder when necessary. Ensure all shipment records, serial numbers, and tracking details are accurately logged. Qualifications Competitive base + uncapped commission Health, dental, and vision insurance 401(k) with company match PTO, holidays, and flexible work options Energetic, tech-driven culture with real career growth opportunities A brand you can be proud to represent Benefits: Health insurance 401(k) with company matching Dental insurance Flexible spending accounts Vision insurance Health savings account Life insurance On-site gym, covered parking with an onsite car wash availa Company events 12 days earned paid time off Company holidays Schedule: 8-hour shift Monday through Friday Work Location: Onsite at IT GOAT's Dallas Headquarters

Greeting from Newt Global, We are hiring the potential Candidates for our direct Clients, please go through below Job Description share me your updated resume if you are looking for a job change. Role: Admin Assistant Location: Irving TX Duration: Part Time Responsibilities: Good communication and good knowledge of MS office is good enough. Support travel , scheduling, following up with customers/partners for meetings/ attend meeting , take recording and create and sending minutes of meeting Help do research in simple things like LinkedIn / companies etc for running campaign

Administrative Assistant needed (Finance and HR) Southlake, Texas Plaza Premium Group *Please note, this is an on-site role 4 days a week in our beautiful Southlake Office* Plaza Premium Group is the global leader in airport lounges and hospitality! With over 25 years of experience, we are redefining travel by creating seamless, world-class airport experiences in over 350 locations worldwide. From award-winning lounges to premium airport services, we take pride in delivering exceptional comfort, convenience, and care to travelers. As a dynamic and fast-growing company, we offer exciting career opportunities, a diverse and inclusive workplace, and the chance to be part of a team that's shaping the future of travel. If you're passionate about hospitality and thrive in a fast-paced, customer-focused environment, we'd love to have you on board! We are looking for an experienced Administrative Assistant to join the PPG Team at the US HQ here in Southlake. While the company has over 25 years in business, we are still new to the US market and quickly growing! Responsibilities Handle Travel Requests and book travel for employees Expense Reports for a couple of Senior Leaders Account Payable duties as required Handle and coordinate active calendars Schedule and confirm meetings Provide ad hoc support around office as needed Qualifications Prior experience as an Administrative Assistant or similar. Strong interpersonal, customer service, and communication skills Experience with Concur desired Proficient in the Microsoft Office Suite.

The District Administrative Assistant will be responsible for the timely and orderly preparation of meeting Agendas, filing of meeting Agendas, and meeting arrangements for monthly District Board meetings. Responsibilities • Prepare and revise Agendas for Board meetings for Legal Assistant and Attorney to review • Post completed Agenda with appropriate County and District • Place quorum calls to Board members to ensure required attendance • Revise meeting Minutes as requested • Email and mail meeting packets to clients • Arrange and review posting certificates from consultants and Counties • Follow up on pending projects/documents • Coordinate and schedule meeting arrangements • All other duties as assigned Qualifications • 5-7 years professional work experience • Strong oral and written communication skills • Proficiency in Microsoft Office • Strong experience in Outlook • Ability to meet deadlines with a strict attention to detail • Ability to communicate with a variety of people • Ability to work independently on multiple projects • Strong proficiency at multi-tasking Typical work schedule is Monday through Friday, 8:30a -5:00p, with extended hours as business dictates

Omni Hotels & Resorts is seeking a proactive and highly organized Administrative Assistant to support the Chief Human Resources Officer and the Corporate Human Resources team. This role is pivotal in ensuring the smooth and efficient operation of the HR department by providing exceptional administrative and organizational support. This is a great opportunity for someone who enjoys working in a fast-paced, collaborative environment and takes pride in keeping people and projects organized. The ideal candidate will be a polished professional with strong communication skills, meticulous attention to detail, and the ability to handle sensitive information with discretion. This position will be in office Monday through Friday, located in Dallas, TX. Serve as a key point of contact for internal and external stakeholders, ensuring timely communication and coordination across projects. Provide comprehensive administrative support for recurring meetings, including scheduling, room and AV setup, agenda preparation, and minute-taking. Manage complex travel arrangements and prepare detailed itineraries and trip files (pre- and post-travel). Prepare, process, and track executive expense reports with accuracy and efficiency. Assist with the creation of presentations, reports, and PowerPoint materials for executive meetings. Collaborate and liaise with corporate departments and hotel properties on behalf of HR executives. Manage calendars, coordinate meetings, and anticipate scheduling needs. Support departmental invoicing, rebills, and budget tracking. Compile monthly reports and assist with HR documentation and recordkeeping. Draft and edit memos, agendas, and correspondence. Coordinate webinars, conference calls, and virtual meetings, including managing technology and logistics. Maintain and update contact databases, distribution lists, and intranet content. Handle highly confidential materials such as performance reviews, compensation data, and executive communications with utmost professionalism. Collect, organize, and archive HR documents, including evaluations, incentive plans, and organizational charts. Provide administrative support to the Operations and Food & Beverage teams as needed. Perform additional ad-hoc projects and administrative duties as assigned. Bachelor's Degree preferred Must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Must be highly organized and detail oriented Excellent verbal and written communication Must be able to work independently as well as work well with others Experience with supporting Senior Level Executives, preferably within an HR High level of discretion and confidentiality Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster and its supplement are available using the following links: EEOC is the Law Poster and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement

Compensation: 46K-50k Primary Purpose: Job Title: Executive Assistant Exemption Status/Test: Nonexempt Reports to: Deputy Superintendent of School Leadership Date Revised: 03/2025 Dept./School: DSSL Primary Purpose: The Executive Assistant to the Deputy Superintendent of School Leadership provides high-level administrative, operational, and financial support to ensure the effective functioning of the School Leadership Department. This role requires exceptional organizational skill, confidentiality, accuracy, and the ability to manage multiple priorities in a fast-paced charter environment. The Executive Assistant serves as a key point of coordination for department operations, leadership meetings, communications, and executive-level support. Qualifications: Education/Certification: High school diploma or GED required; associate degree or higher preferred. Special Knowledge/Skills: ● Prior experience supporting senior or executive-level leadership, preferably in an educational or charter school setting. ● Strong organizational, time-management, and multitasking skills. ● Excellent written and verbal communication abilities. ● Proficiency with Microsoft Office Suite, communication platforms, and general office software. ● Ability to handle confidential information with discretion and sound judgment. ● Demonstrated ability to work independently, prioritize responsibilities, and meet deadlines. ● Strong attention to detail and ability to maintain accuracy in financial, operational, and administrative tasks. Experience: Two years of secretarial experience Major Responsibilities and Duties: ● Manage all incoming communications for the Deputy Superintendent across multiple communication platforms. ● Prepare purchase requisitions, check requests, reconciliations, and other business-related transactions. ● Perform routine bookkeeping for the department and assist with the preparation of the budget. ● Reconcile the department credit card and the Deputy Superintendent's credit card. ● Plan and coordinate monthly leadership meetings, including securing venues, contracts, lodging, and catering. ● Organize agendas, track action items, and support follow-up for planning meetings. ● Draft professional correspondence and formal documents. ● Record and maintain confidential minutes and documentation for School Leadership meetings. ● Manage the Deputy Superintendent's calendar, scheduling appointments and coordinating meetings. ● Maintain strict confidentiality and ensure compliance with charter policies and safety procedures. Supervisory Responsibilities: None. Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (under 30 pounds) Environment: May work prolonged or irregular hours; occasional districtwide travel Mental Demands: Work with frequent interruptions; maintain emotional control under stress This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. Reviewed by Date Received by Date

Crosslands International, LLC is a specialized firm focused on the sale of aircraft parts to Central and South America and providing expert international aviation consulting services. We are seeking a highly detail-oriented and trustworthy professional, with a strong background in finance, to be the anchor of our administrative and financial operations. Job Summary We are seeking a versatile and proactive Administrative Assistant / Financial Coordinator to handle the essential back-office functions supporting our sales and consulting operations. This key role requires a professional who can expertly manage bookkeeping, administrative duties (including vital international sales documentation), and foundational HR tasks. This position will be an onsite position, at our Cresson, TX location. Key Responsibilities and Time Allocation1. Bookkeeping & Financial Management (Approx. 50%) Accounts Payable/Receivable: Manage the entire A/P cycle for vendor and parts procurement. Accurately generate and track customer invoices, ensuring timely payments and A/R tracking. Data Entry & Reconciliation: Record and reconcile all financial transactions daily, ensuring the general ledger accurately reflects all activities. Financial Reporting: Assist in the preparation of internal reports, ensuring the accurate tracking of sales and expenses related to international projects and shipments. Banking & Treasury: Perform monthly bank and credit card statement reconciliations. Generate payments to vendors and track incoming payments from clients. Expense Management: Review, process, and reconcile all employee expense reports, especially those related to international travel. Payroll Support: Prepare and process all required documentation for bi-weekly payroll submission, coordinating closely with the external payroll service provider. 2. General Administration & International Coordination (Approx. 30%) Executive Support: Manage complex calendars, schedule meetings across international time zones, and meticulously coordinate domestic and international travel logistics (flights, visas, accommodation) for key executives. International Documentation: Maintain meticulous digital files for sales orders, purchase orders, shipping manifests, and export documentation. Ensure accuracy in paperwork critical for customs clearances and international compliance. Office Operations: Oversee all general office functions, including procurement of supplies, and managing communications (phone, email, mail). Document Control: Organize and format complex consulting proposals, presentations, and maintain essential company contracts and agreements. 3. Human Resources (HR) Support (Approx. 20%) Record Keeping: Maintain confidential employee personnel files, ensuring all records are up-to-date and compliant with basic HR standards. Onboarding/Offboarding: Coordinate the orientation process for new hires, ensuring all paperwork is completed accurately. Benefits Administration: Serve as the first point of contact for employee inquiries regarding benefits (e.g., PTO, health insurance, 401k). Qualifications Experience: 3+ years of administrative experience with a strong focus on finance or bookkeeping within a firm involved in international trade, sales, or logistics. Experience within the aviation industry will be considered a strong asset. Bookkeeping: Demonstrated expertise in bookkeeping principles is mandatory. Proficiency in QuickBooks or similar accounting software is required. Education: A minimum of an associate's degree is preferred, but candidates with extra years of experience will be considered in lieu of a degree. Language: Fluency or high proficiency in Spanish or Portuguese is highly desirable to support communication with Central and South American partners and clients. Software Skills: Advanced proficiency in Microsoft Office Suite (especially Excel for financial tracking and reporting). Characteristics: Unquestionable integrity, proven ability to handle a high volume of detail-oriented financial tasks, and absolute discretion regarding sensitive company data. References will be required and will be contacted for this position. How to Apply Please submit your resume, a minimum of 3 references (preferrably 5), and a cover letter detailing your relevant experience, especially your bookkeeping expertise and any experience within the aviation industry, to ********************************.

Be a part of team that is growing. This bank is looking for a Commercial Lending Assistant for a their Collin County team. Candidates with a Commercial Lending Assistant OR SBA loan processor with customer service skills, please apply. You will report to the Market President and support the Lenders and Credit Analysts. You will push the loan through the lending process, by speaking with the internal team and 3rd party vendors. Closing will be handled by another group. QUALIFICATIONS: 2 or more years working as a Commercial Loan Processor or Lending Assistant Ability to multitask, be a self-starter and prioritize Excellent oral and written communication skills needed Have the ability to work with a remote team Babich Associates is the oldest placement service in Texas. We pride ourselves in providing only the highest service and standards to our customers. Please send a resume in .pdf or MS Word document format to ***************** For more information call Sharon Leposki, Banking Placement Manager, at Babich & Associates ************ or send a resume to ***************** Thank you for your prompt reply and I look forward to working with you. Please contact Sharon Leposki Babich & Associates Texas' Oldest Placement and Recruitment Firm 6030 E. Mockingbird, Dallas, TX 75206 Direct: ************ ***************** | *********************

Job DescriptionWe are seeking a highly organized and proactive Executive/Personal Assistant in Highland Village, TX to directly support a CEO across their portfolio of 5-6 businesses. This dynamic role requires someone who thrives in a fast-paced environment, is comfortable juggling multiple priorities, and takes pride in being the go-to person who keeps everything running smoothly. You'll manage day-to-day operations, coordinate complex calendars, and serve as the gatekeeper for all events and commitments. Proficiency in Google Workspace is essential, as is a willingness to handle everything from event planning and light accounting to running errands and stocking supplies. No task is too small-this role is for someone who's all in and ready to make a big impact.Requirements: Minimum 2+ years as an Executive Assistant or Personal Assistant role Proficiency in Google Workspace CRM software experience is a plus Hours: Monday - Friday 9:00 AM-5:00 PM, must have open availability in evenings and weekends as needed for events and some travel etc.Benefits: 10 days PTO and 6 paid holidays Opportunity for bonuses Professional growth Compensation: $50,000 - $60,000 Annually For immediate consideration, apply now!DG651390822 #ZR

Job Description Denton Community Focus Location: Denton, TX Full-Time | In-Person | High Visibility | High Impact We're looking for a highly organized, socially confident individual to serve as the right hand to the CEO of a multi-brand automotive group with a major presence in Denton. This is more than an assistant role-it's part personal assistant, part chief-of-staff, and part community ambassador. About the Role: The ideal candidate already calls Denton home and knows the community well-someone who can represent the business with local leaders, coordinate employee events, and make sure the CEO's world runs seamlessly. What You'll Do: • Manage calendars, appointments, travel, and daily priorities for the CEO • Plan and execute employee events, celebrations, and team-building activities • Act as a connector with Denton community leaders, organizations, and local events • Support marketing and community outreach initiatives • Anticipate needs, streamline operations, and ensure follow-through on key tasks Who You Are: • Based in Denton (or nearby) and well-connected in the community • Polished, personable, and comfortable engaging with executives, employees, and civic leaders • A proactive self-starter who thrives in a fast-paced environment • Strong organizational and planning skills, with creative problem-solving abilities • Experience in sales, marketing, event planning, or public relations is a plus Why This Role? • A unique opportunity to grow alongside a respected local business • A role you can shape around your strengths-limitless growth potential • Competitive compensation, benefits, and direct access to top leadership • A chance to help build a brand that's deeply tied to Denton's community and values. If you live in Denton and love being at the center of people, events, and ideas, we'd love to talk. Apply today!