Executive assistant jobs in Jackson, MS

SouthGroup Insurance Services, with roots tracing back over 115 years, emerged in 2001 through the merger of 12 of Mississippi's most respected insurance agencies. With 20 branch locations across the state, SouthGroup offers comprehensive insurance and risk management solutions for industries such as agriculture, aviation, construction, engineering, and healthcare. Recognized as one of the Top 100 Privately-Held Insurance Agencies in America by Insurance Journal, SouthGroup has received numerous accolades, including being named a Best Practices agency. The company is dedicated to providing practical and tailored risk management solutions to meet the needs of its clients. Role Description This is a full-time, on-site role for an Administrative Assistant located in Hattiesburg, MS. The Administrative Assistant will be responsible for performing daily clerical tasks such as answering phones, responding to client requests, taking client payments, handling of electronic and physical mail, receiving and putting away supplies, processing of client needs, and some small account management responsibilities. The role includes supporting executive assistant and team activities, ensuring smooth office operations, and acting as a point of contact for internal and external communications. The ideal candidate will provide excellent customer service and contribute to the overall efficiency of the team. Qualifications Strong Administrative Assistance and Clerical Skills to organize documentation and ensure the smooth functioning of client relations. Excellent Phone Etiquette and Communication skills for handling inquiries and interacting professionally with clients and team members. Experience in administrative tasks, including supporting leadership activities. Attention to detail and strong organizational skills to manage multiple tasks efficiently. Proficiency with office software such as Microsoft Office and Google Suite and familiarity with office equipment. Ability to work collaboratively in an on-site environment in Hattiesburg, MS from 8am to 5pm. Previous experience in the insurance industry or related fields is considered a plus. High school diploma or equivalent required; additional certifications such as a property & casualty insurance license or related fields are beneficial.

Title III at Jackson State University is accepting applications for its Executive Assistant / Travel Coordinator position. * A Bachelor's degree is required, with a Master's degree preferred. * Minimum of five years of experience in office administration, including handling requests and ensuring information is accurate before submitting for approval. * Strong organizational and multitasking skills with the ability to manage schedules, filing (electronically and physically), submit travel, submit requisitions, and any logistics that arise in the office. * Capable of managing executive schedules, travel arrangements, meetings, and other logistical needs. Experience in coordinating high-level meetings, events, and conferences. * Proficiency in office productivity tools (e.g., Microsoft Office Suite), familiarity with university systems such as BANNER, and experience with electronic document management systems. * Proven ability to work professionally with vendors, faculty, staff, and occasionally supervise work-study students, ensuring effective communication and collaboration. * Excellent verbal and written communication skills with a professional demeanor to interact with diverse stakeholders and facilitate program coordination. * Demonstrated ability to anticipate administrative challenges and develop creative, effective, efficient solutions to ensure smooth program execution. * Commitment to providing excellent service to students, faculty, and staff, maintaining a supportive and collaborative work environment. Typical Qualifications * Maintain electronic spreadsheets that show daily expenditures for each Title III activity and each Title III grant. * Communicate directly with activity directors, both orally and in writing, on a variety of concerns and personally compose replies to communications that require factual information. * Assist in writing internal evaluation reports and in reviewing external reports. * Assist with all aspects of the preparation of Title III applications, including collecting, organizing, and editing information for accuracy and consistency. * Responsible for the supervision and submission of time of all Work-Study, Work-Aid, or Graduate Assistants that are within the department. * Perform special duties related to the grant. This entails collecting, organizing, and storing required reports for review by university personnel and external evaluators, as well as handling approvals for student workers and ensuring compliance with university and Federal Regulations. * Responsible for all Title III inventory in accordance with University policies and the Federal regulations. * Exercise initiative in learning new office processes and procedures. * Organize and store financial and program records for easy retrieval by authorized personnel for the period required by the United States Department of Education. * Serve as the primary point of contact for travelers, including answering travel-related questions, ensuring they have the necessary travel documents (e.g., tickets, itineraries, and hotel quotes), and providing guidance on regulations and restrictions. * Ensure all travel arrangements comply with Title III guidelines, as well as federal and state travel policies. * Collect and review travel-related documents (such as receipts, itineraries, and reports) for accuracy and compliance before reimbursement, and assist in preparing and submitting travel documentation.

An ambitious CEO and entrepreneur who manages multiple creative ventures across various industries is seeking a Part-Time Executive/Personal Assistant. This role involves managing properties, running errands, and ensuring that both personal needs and business operations run smoothly. The CEO is looking for a sharp, proactive, and solution-oriented Executive/Personal Assistant who can take the initiative to solve problems and explore creative approaches as needed. This position offers a unique opportunity to start part-time, with the potential for increased hours on a more consistent basis. Job Summary The primary goal of this specialized Executive/Personal Assistant role is to optimize the CEO's time and maintain smooth operations, especially during the CEO's travels. Responsibilities ·& & & & & & Property Management: Oversee the management of four Airbnb properties. Duties include (but are not limited to) serving as the primary point of contact for guests, resolving any complaints, scheduling and attending maintenance appointments, coordinating cleaning and laundry, managing inventory, conducting inspections, decorating for holidays, and performing any other related tasks necessary to ensure the smooth operation of the properties. ·& & & & & & Groundskeeping Pet Care: Provide care for the pets and maintain the gardens at each property. ·& & & & & & Errands: Handle various errands, including grocery shopping, supply runs, trips to the farmers' market, visits to the post office, and any other necessary tasks. & Requirements Essential Qualifications: Availability Monday-Sunday 7 AM - 3 PM (Some of the time on standby/on call) Must have a reliable car/transportation Strong willingness to learn High level of efficiency and comprehension. Possess excellent organizational and time management skills, along with the ability to adhere to strict timelines. Strong communication abilities and professional demeanor. Flexibility to adapt to changing priorities and schedules. Ability to work independently with minimal supervision. Tech-savvy with a demonstrated ability to learn new systems quickly Entrepreneurial mindset: Used to working in a start-up business environment and a growth-oriented attitude. Bonus: If you are handy (fix minor repairs) crafty.

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Full-Time | On-Site | Competitive Salary + Benefits A high-profile statewide office is seeking a highly organized, proactive, and discreet Executive Assistant & Scheduler to support senior leadership in managing daily operations, statewide engagements, and public responsibilities. This role requires exceptional judgment, strong communication skills, and the ability to thrive in a fast-paced, high-visibility environment. Key Responsibilities Scheduling & Coordination Manage, evaluate, and prioritize all scheduling requests for senior leadership across administrative, legislative, ceremonial, and statewide commitments. Coordinate internal and external meetings, public appearances, media engagements, and travel, ensuring all required background materials are prepared in advance. Work closely with Communications and Policy staff to ensure briefing materials, talking points, and event information are ready for each scheduled engagement. Include relevant security and staff personnel on meeting notices and provide timely updates to all parties. Prepare detailed daily and weekly schedules and distribute meeting notices. Serve as the primary point of contact for scheduling inquiries from agencies, legislators, organizations, constituents, and internal staff. Anticipate conflicts, identify strategic alternatives, and ensure the schedule aligns with office priorities. Executive Administrative Support Provide direct administrative support, including managing correspondence, calls, documents, and follow-up items. Monitor the office's central email inbox, triage inquiries, and disseminate or respond appropriately. Draft letters, acknowledgments, and official correspondence; coordinate with Communications or Policy staff when subject matter requires. Track phone calls, constituent inquiries, and follow-up actions to ensure timely responses. Maintain strict confidentiality regarding sensitive discussions, constituent matters, legislative considerations, and personnel topics. Office & Stakeholder Coordination Support daily front-office operations and facilitate workflow among staff, agencies, and external partners. Represent the office in interactions with legislators, agency leaders, stakeholders, and constituents with professionalism and courtesy. Assist with special projects, statewide initiatives, and events as needed. Perform additional duties to support the mission and responsibilities of the office. Qualifications Required: Bachelor's degree in public administration, political science, communications, business, or a related field; or equivalent relevant experience. Minimum of 3 years of executive-level administrative or scheduling experience, ideally within government, public service, or political environments. Exceptional organizational and time-management skills with the ability to manage competing priorities. Strong written and verbal communication skills. High level of professionalism, judgment, and discretion. Proficiency in Microsoft Office Suite, Google Workspace, and virtual meeting platforms. Preferred: Experience supporting senior executive leadership or elected officials. Understanding of state government operations, legislative processes, and stakeholder engagement. Experience handling confidential or politically sensitive information. Strong interpersonal skills and the ability to engage with high-level officials and the public. Team-oriented, adaptable, calm under pressure, and solution-driven. Self-starter with strong initiative and the ability to work independently.

Performs administrative support, and office organizational duties. Provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. This is advanced staff work of a varied nature as assistant to an administrative officer. Incumbents in this classification perform responsible administrative duties involving independent judgment. The work includes devising and installing new work methods, interpreting rules and procedures. The incumbent's work is subject to general review through conference post audits, personal inspection and written reports for conformity to established policies and procedures. Reports to the Chief Development Officer and Executive Director. Responsibilities Coordinates calendar and schedules meetings for the Chief Development Officer and Executive Director of the Health Services Foundation Administers and maintains donor database ensuring that information is accurate and timely. Composes letters and memoranda from knowledge of Foundation policy or procedures Distributes correspondence, reports, statistical data, and other materials as necessary. Resolves routine problems in work area Assures that the office area is neat and orderly. Arranges and takes minutes of meetings. Participates in education programs and Inservice meetings. Supports the Foundation's Christian mission and philosophy. Performs other duties as assigned or requested. Performs administrative support duties including answering phones, routing calls, filing, typing, distributing mail and other related tasks. Qualifications Prefer baccalaureate degree in a related field and five years' experience in an administrative support role. Requires heavy interaction with administration, customers/donors, Board members; as well as; department directors, managers, supervisors, and staff employees. Requires extensive knowledge of and experience with personal computers including Word, Excel, and Power Point, Prolonged periods of standing, walking, or sitting while on duty. Lifting, pushing, and pulling up to 10-15 pounds with or without assistance. Visual and auditory acuity and manual dexterity essential to performing designated duties required. Ability to perform effectively in a stressful and fast paced environment. Ability to pass all required health and other screening tests. Physical conditions are clean, neat and well lit. Maybe subjected to unpleasant sights and odors, stressful situations and hazardous or infectious agents where judgment as to precautions need to be taken is essential. Climate control an ambient temperature variance may be experienced. Exposure to limited amounts of hazardous chemicals or substances and infectious disease processes are a possibility. Hours of duty may be irregular or unexpectedly extended due to emergency circumstances. Direct contact with blood or other body fluids to which universal precautions apply. Personal protective equipment is made available and must be worn.

Job Profile: Admin Asst (Quality, Safety, Training) Reports To: VP Quality & Safety ISO Services is a self-performing industrial contracting business. We specialize in a full-range of industrial services including scaffolding, insulation, coatings, heat-tracing, and mechanical. We have branch/maintenance locations in Mississippi, Louisiana, Texas and West Virginia. Quality, Safety, and Training are integral with every aspect of our operation. Position Overview: The ISO Services Administrative Assistant is responsible for providing support for our Quality, Safety, and Training functions. This role is an important position in the day-to-day business operation. This admin assistant role will support management in effective organization and delivery of services in three main areas: * All ISO Services employees have a training/license/certification records that must be planned, tracked, and maintained. * Each of our customers has unique requirements/submittals related to Quality, Safety, and Training. * Our business has regulatory (federal, state, local) compliance requirements/submittals. Other duties include organizing and managing events/meetings for our guests and employees, answering non-routine correspondence and assembling highly confidential and sensitive information. The Administrative Assistant will also deal with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize a diversified workload. Essential Duties and Responsibilities: * Learn our various software platforms, perform the majority of data-entry tasks, and ensure data accuracy. Provide regular reporting from our various software platforms. * Be a resource for others for explaining/training on our software platforms. * Keep ISO Services in a positive light with customers, potential customers, and suppliers. * Perform a variety of clerical and general office tasks; ensure items are delivered and stored according to procedures; maintain jobsite address/telephone lists; run errands; may act as primary operator on a variety of office equipment, such as copier, fax, binding machines, badge IDs, etc. * Organize and prioritize large volumes of information and calls. Answer phones in a professional and friendly manner. Take messages or field/answer all routine and non-routine questions. * Schedule and organize complex activities such as meetings, travel, conferences and department activities for all members of the company. * Establish, develop, maintain and update filing system for the office and the jobsites. Retrieve information from files when needed. * Act as liaison between own department/supervisor and others. * Draft written responses or replies by phone or e-mail when necessary. Respond to regularly occurring requests for information. * Work independently and within a team on special nonrecurring and ongoing projects with all departments including Administrative, Estimating/ Pre-construction, Safety, Marketing/Business Development and Operations. * Type and design general correspondences, memos, charts, tables, graphs, etc. Proofread copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. * Work closely with our various third-party partners for Quality, Safety, and Training. Assist with vendor setup of new partners. Work with Safety Manager and Regional/Branch Managers on suppliers (cost and delivery comparison) and inventory of safety related supplies. * Work closely with both BD/estimating and operations teams to understand schedules and related due-dates for proposals and field/shop start-dates. * Maintain and survey project office supplies and restock order materials as needed. * Provide total commitment to continuous process improvement. * Meet schedules and deadlines, adhere to policies and procedures and maintain a good attendance/tardiness record. * Ensure client satisfaction, both internally and externally, through positive, pleasant, professional and efficient handling of issues. * Exercise good interpersonal skills by gladly assisting others to accomplish work of the organization, even if it is outside the scope of regular duties. * Other duties as defined by VP Quality & Safety. Qualifications: * High school diploma * Minimum three years of experience with construction, engineering, or manufacturing. * Must be a self-starter with the ability to multi-task and work in a team. * Strong verbal and written communication skills. * Ability to act with the required discretion when handling confidential information. * Strong organizational skills and high level of detail orientation with the ability to accurately prepare and enter information to meet deadlines and requirements. * Ability to effectively handle difficult situations that have been escalated. * Flexibility regarding schedule and the ability to mobilize to jobsite when required. * Advanced in Microsoft applications (Word, Excel, Outlook, Teams, OneDrive, Powerpoint). * Advanced in Adobe Acrobat. * Qualifications/Certifications that would add value, but are not required: * Associate or Bachelor Degree * Experience in other software platforms * Sage 100 Contractor, Procore, Vector Solutions, ISNet, Avetta, Bluebeam * Construction safety related certifications and/or experience * Bilingual * Construction jobsite experience All new hires are contingent on the passing of a background check and pre-employment drug screening.

Job Details Jackson, MS EducationDescription FIRST PRESBYTERIAN DAY SCHOOL A Ministry of First Presbyterian Church (PCA), Jackson, Mississippi “Exceptional teaching while planting seeds of Christlikeness in the hearts of children” Job Description for Under The Oaks Summer Program Staff (Part-Time) OVERVIEW AND MISSION OF FPDS First Presbyterian Day School is a private Christian school serving over 600 students from early childhood through Grade 6. Accredited by the Mississippi Association of Independent Schools, FPDS offers academic, fine arts, and sports programs. We are located on the campus of First Presbyterian Church of Jackson, MS. Believing that children are a heritage of the Lord, the mission of FPDS is: Planting seeds of Christlikeness in the hearts of children Pursuing excellence in academics Preparing students for future service In God's kingdom in their homes, churches, and professions If you are interested in working in a challenging, professional, Christian environment where you can teach from a Biblical perspective; where you are treated as a professional; where the school environment is enjoyable, disciplined, and conducive to teaching and learning; and where the pursuit of academic excellence for God's glory is a hallmark of the school, FPDS may be the school for you. Visit our website at **************************** for more information on FPDS. JOB SUMMARY FPDS is seeking dedicated Under the Oaks Summer Program Workers (Part-Time) to assist our Director and teaching staff each day. Under the Oaks (UTO) Summer Workers, under the direction of the UTO Directors, are responsible for providing safe, nurturing, and fun care for students in Preschool 3 through Grade 6, while creating a positive, Christ-centered environment. This role involves assisting teaching staff in a variety of activities, including but not limited to supervising students, and leading recreational activities, all while encouraging the development of Bible-based social skills and modeling Christian values in the students. JOB TYPE, SUPERVISION AND REPORTING RELATIONSHIP This job is for part-time employment during the summer, May 28, 2025 through July 30, 2025. Hours of operation are from 7:30 am - 6:00 pm daily, Monday through Friday. Shifts are typically between 4-5 hours. The job reports to the UTO Director. RESPONSIBILITIES Focus: Reflect the overarching purpose of the school, which is to honor Christ, in every activity. Help enforce the school's behavior and safety policies while maintaining a loving, Christ-centered atmosphere. Supervision and discipline: Supervise students in Preschool 3 through Grade 6 during UTO activities. Assigned activities and student age groups may vary daily. Organize and lead assigned activities such as games and outdoor play that promote social, emotional, and spiritual development. Assist with set-up and clean-up after activities, ensuring spaces are left in good order for the next day. Keep proper discipline in the classroom and on all school premises. Follow the Matthew 18 principle in dealing with conflict. Safety: Ensure students' safety at all times, both indoors and outdoors, by maintaining vigilance and following established protocols. Know the procedures for dealing with emergency situations. Communication: Foster positive relationships with students, encouraging good behavior, kindness, and respect among them. Maintain open communication with the After-School Care Director regarding student behavior, notable incidents, and general atmosphere. PERFORMANCE MANAGEMENT At least once each summer the UTO Director will provide an assessment of each UTO Worker's performance and conformity with the responsibilities and personal qualities required of the job. The assessment will identify areas of excellence, areas needing improvement, and progress on previously identified areas needing improvement. The results of the Director's assessment will be filed in the UTO Worker's performance file. COMPENSATION AND BENEFITS UTO Workers will be compensated on an hourly basis, payable monthly. They are not eligible for FPDS's group benefits. Qualifications REQUIRED PERSONAL QUALITIES Christian faith and daily walk: Have received Jesus Christ as their personal Savior, are a professing Christian, and are living out their faith on a daily basis. Believe and practice the Bible as God's Word and standard for faith and daily living. Are in whole-hearted agreement with FPDS's “Statement of Faith and Christian Philosophy of Education”. Are a member in good standing at a local, evangelical church. Christian character: Have the personal and spiritual maturity to lead by example, modeling Christ-like behavior toward staff and children. Demonstrate the character qualities of enthusiasm, courtesy, flexibility, integrity, humility, gratitude, kindness, gentleness, self-control, teachability, perseverance, and punctuality. Christian behavior: Use acceptable English when communicating with students, parents, and staff. Avoid offensive language. Maintain a personal appearance that is a Christian role model of cleanliness, modesty, good taste, and conforms with the school dress code policy for employees. QUALIFICATIONS, SKILLS AND COMPETENCIES Must be a rising Junior (11th grade) in highschool or older. Previous experience working with children, preferably in a school, after-school, or summer camp setting. Ability to interact positively and constructively with children, parents, and staff. Strong communication and organizational skills. Ability to work independently and as part of a team.

Job Profile: Admin Asst (Quality, Safety, Training) Reports To: VP Quality & Safety ISO Services is a self-performing industrial contracting business. We specialize in a full-range of industrial services including scaffolding, insulation, coatings, heat-tracing, and mechanical. We have branch/maintenance locations in Mississippi, Louisiana, Texas and West Virginia. Quality, Safety, and Training are integral with every aspect of our operation. Position Overview: The ISO Services Administrative Assistant is responsible for providing support for our Quality, Safety, and Training functions. This role is an important position in the day-to-day business operation. This admin assistant role will support management in effective organization and delivery of services in three main areas: All ISO Services employees have a training/license/certification records that must be planned, tracked, and maintained. Each of our customers has unique requirements/submittals related to Quality, Safety, and Training. Our business has regulatory (federal, state, local) compliance requirements/submittals. Other duties include organizing and managing events/meetings for our guests and employees, answering non-routine correspondence and assembling highly confidential and sensitive information. The Administrative Assistant will also deal with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize a diversified workload. Essential Duties and Responsibilities: Learn our various software platforms, perform the majority of data-entry tasks, and ensure data accuracy. Provide regular reporting from our various software platforms. Be a resource for others for explaining/training on our software platforms. Keep ISO Services in a positive light with customers, potential customers, and suppliers. Perform a variety of clerical and general office tasks; ensure items are delivered and stored according to procedures; maintain jobsite address/telephone lists; run errands; may act as primary operator on a variety of office equipment, such as copier, fax, binding machines, badge IDs, etc. Organize and prioritize large volumes of information and calls. Answer phones in a professional and friendly manner. Take messages or field/answer all routine and non-routine questions. Schedule and organize complex activities such as meetings, travel, conferences and department activities for all members of the company. Establish, develop, maintain and update filing system for the office and the jobsites. Retrieve information from files when needed. Act as liaison between own department/supervisor and others. Draft written responses or replies by phone or e-mail when necessary. Respond to regularly occurring requests for information. Work independently and within a team on special nonrecurring and ongoing projects with all departments including Administrative, Estimating/ Pre-construction, Safety, Marketing/Business Development and Operations. Type and design general correspondences, memos, charts, tables, graphs, etc. Proofread copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. Work closely with our various third-party partners for Quality, Safety, and Training. Assist with vendor setup of new partners. Work with Safety Manager and Regional/Branch Managers on suppliers (cost and delivery comparison) and inventory of safety related supplies. Work closely with both BD/estimating and operations teams to understand schedules and related due-dates for proposals and field/shop start-dates. Maintain and survey project office supplies and restock order materials as needed. Provide total commitment to continuous process improvement. Meet schedules and deadlines, adhere to policies and procedures and maintain a good attendance/tardiness record. Ensure client satisfaction, both internally and externally, through positive, pleasant, professional and efficient handling of issues. Exercise good interpersonal skills by gladly assisting others to accomplish work of the organization, even if it is outside the scope of regular duties. Other duties as defined by VP Quality & Safety. Qualifications: High school diploma Minimum three years of experience with construction, engineering, or manufacturing. Must be a self-starter with the ability to multi-task and work in a team. Strong verbal and written communication skills. Ability to act with the required discretion when handling confidential information. Strong organizational skills and high level of detail orientation with the ability to accurately prepare and enter information to meet deadlines and requirements. Ability to effectively handle difficult situations that have been escalated. Flexibility regarding schedule and the ability to mobilize to jobsite when required. Advanced in Microsoft applications (Word, Excel, Outlook, Teams, OneDrive, Powerpoint). Advanced in Adobe Acrobat. Qualifications/Certifications that would add value, but are not required: Associate or Bachelor Degree Experience in other software platforms Sage 100 Contractor, Procore, Vector Solutions, ISNet, Avetta, Bluebeam Construction safety related certifications and/or experience Bilingual Construction jobsite experience All new hires are contingent on the passing of a background check and pre-employment drug screening.

Benefits: Bonus based on performance Competitive salary Free uniforms Opportunity for advancement Paid time off Training & development About Our Company:At Soccer Shots Jackson, we know that a well-organized office is the backbone of success. Located in Brandon, MS (Reservoir area), our team thrives on collaboration, diversity, and innovation. We are committed to creating an energetic workplace where every team member and every effort is valued. At Soccer Shots Jackson, every team member has the tools to grow and succeed. Job Description:We're looking for a highly organized and detailed administrative assistant to join our team. In this role, you'll ensure the office runs smoothly and efficiently. From fostering a positive office culture, to coordinating essential administrative functions, to helping our customers, you'll play a pivotal role in shaping our company's success. Job Responsibilities and Tasks: Customer Service Provide excellent customer service to parents/guardians and school partners over the phone and by email Utilize enrollment system to enroll children, process refunds, open new locations and set up new seasons Oversee inventory management. Provide administrative assistance to leadership and staff, ensuring everyone has what they need to excel. Act as a central point for internal communications, ensuring team alignment and effective collaboration. Program Coordination Maintaining program seasons including master calendar and enrollment system Collaborating with Owner and Director of Coaching in scheduling, training and evaluating initiatives as needed; participate in planning & preparation for the seasonal instructor meetings Collaborating with the Owner and Director of Coaching to maintain the master coach schedule, handling cancellations and reschedules, as needed. · Marketing and Communications Represent Soccer Shots at events, open houses, etc. Scheduling and preparing all materials to promote the upcoming Soccer Shots season Participate in preparing and distributing registration forms, final reminders and not too late forms. Assist with social media channels as needed Provide ideas to effectively market Soccer Shots to current schools as well as potential other locations. Skills and Qualifications: Must-have: Experience as an office manager or in a comparable administrative leadership role, with a track record of success in maintaining efficient operations. Ability to manage multiple responsibilities and prioritize tasks effectively in a fast-paced environment. Excellent verbal and written communication skills for fostering collaboration, resolving conflicts, and building team morale. Advanced knowledge of Microsoft Office Suite and familiarity with scheduling tools, project management platforms, and CRM systems. Quick thinker with a knack for identifying issues and implementing creative, practical solutions. Ability to motivate and guide team members while fostering a culture of accountability and excellence. Compensation: $25,000.00 - $30,000.00 per year

Requirements Education and Experience Required: Degree (Associate or Bachelor) or High School Diploma/GED and two (2) years of customer service or administrative support experience. Certifications, Licenses or Registration Required: N/A

Job DescriptionKey Responsibilities: Answer incoming phone calls and provide excellent customer service. Communicate effectively with customers, coworkers, and corporate office personnel. Utilize the point-of-sale (POS) system to locate, enter, and process customer orders. Assist with logistics, billing inquiries, and account-related questions. Support the office team with administrative tasks as needed. Maintain accurate and organized records of customer interactions and transactions. Uphold company policies, procedures, and safety standards. Skills / Education / Requirements: Must be at least 18 years of age. Must pass a pre-employment drug screen. High school diploma or GED required. Customer service, accounts payable/receivable, or logistics experience preferred but not required. Strong verbal and written communication skills. Ability to effectively manage multiple tasks in a fast-paced environment. Proficient with basic computer skills; POS system experience a plus. Benefits: 401(k) 401(k) Matching Health Insurance Dental Insurance Vision Insurance Life Insurance Paid Time Off Why Join Southern Tire Mart? #1 North America Commercial Tire Dealer since 2012 #1 Truck Retreader in North America since 2007 #1 Commercial Tire Dealer in the U.S. since 2008 Best-in-class service on America's favorite passenger tire brands

A wealth management firm in Madison is seeking a part-time Administrative Assistant to support daily operations and client services. This is an excellent role for someone starting their career or interested in the financial and wealth management industry. The firm offers hands-on training and clear opportunities for growth. Provide administrative and clerical support to advisors Greet and assist clients, serving as a professional and friendly first point of contact Manage phone calls, emails, scheduling, and appointment reminders Prepare, edit, and organize documents using Microsoft Office Suite Maintain accurate records and assist with data entry into the firm's CRM system Support preparation of client materials, reports, and meeting packets Represent the firm with professionalism, confidentiality, and excellent customer service

ASC - Front Desk Administrative Assistant The Ambulatory Surgery Center Front Desk Administrative Assistant is a Full-Time hourly position working Monday - Friday. The expected hours are 8:00AM-4:30PM, as well as when needed. The Front Desk Administrative Assistant will need to work cooperatively with staff and physicians as well as perform a variety of tasks. This position is responsible for managing the front desk operations of our surgery center. This role involves providing exceptional customer service, coordinating patient appointments, handling administrative tasks, and ensuring smooth daily operations. The ideal candidate will possess strong organizational skills, a professional demeanor, and the ability to handle multiple tasks efficiently. Key responsibilities: Opening the center when needed at 5AM Welcome patients and visitors with a positive attitude Collect patient identification and insurance information while checking the patient in for surgery Update patient accounts when needed Collect payments and deductibles Make phone calls to assist in scheduling patients Verify patient insurance information prior to surgery and determine patient responsibility Input data for Blue Cross Blue Shield Bundled procedures Communicate with the surgery center staff to address all schedules and line-ups Data entry and other clerical duties as assigned Adhere to HIPAA regulations and maintain patient confidentiality. Ensure all administrative practices comply with the center's policies and procedures. Perform other administrative duties and special projects as assigned by the Office Manager or Administrator. Qualifications: High school diploma or equivalent; additional education or certification in medical administration is a plus. Previous experience in a medical or healthcare administrative role preferred. Proficiency in office software (e.g., MS Office Suite) and experience with medical scheduling software is an advantage. Excellent communication and interpersonal skills. Strong organizational skills and attention to detail. Ability to handle sensitive information with discretion and professionalism. Multitasking ability and adaptability in a fast-paced environment. Ability to sit or stand for extended periods. Ability to lift and carry light office supplies and materials.

Nutrien is a leading provider of crop inputs and services, and our business results make a positive impact on the world. Our purpose, Feeding the Future, is the reason we come to work each day. We're guided by our culture of care and our core values: safety, inclusion, integrity, and results. When we say we care, we mean it. We're creating an inclusive workplace where everyone feels safe, has a sense of belonging, trusts one another, and acts with integrity. Nutrien Ag Solutions is the retail division of Nutrien, providing full-acre solutions through our network of trusted crop consultants at more than 2,000 locations in North America, South America, and Australia. For more than 150 years, we have been helping growers achieve the highest yields with the most sustainable solutions possible, offering a wide selection of products, including our proprietary brands: Loveland Products, Inc.; ProvenSeed and Dyna-GroSeed; as well as financial, custom application and precision ag services. Through the collective expertise of our nearly 26,000 employees, we operate a world-class network of production, distribution, and ag retail facilities We efficiently serve growers' needs and strive to provide a more profitable, sustainable, and secure future for all stakeholders. Help us raise the expectation of what an agriculture company can be and grow your career with Nutrien and Nutrien Ag Solutions. What You'll Do:

The Department of Financial Aid is accepting applications for its Financial Aid Administrative Assistant position. * Assist in the daily operations of the financial aid office by managing routine administrative tasks. * Organize and maintain financial aid files and documentation, ensuring accuracy and compliance with federal, state, and institutional regulations. * Help in processing financial aid applications, including verifying documentation and inputting data into financial aid software. * Serve as the first point of contact for students, parents, and staff, addressing inquiries about financial aid policies, procedures, and eligibility. * Coordinate and schedule appointments for financial aid counselors with students and families. * Input and update student information in the financial aid management system, ensuring data integrity. * Prepare reports and documentation as needed for audits, assessments, and financial aid reviews. * Work closely with other departments, such as admissions and registrar, to ensure accurate information sharing and efficient processing of financial aid. * Monitor and order office supplies and materials necessary for the financial aid office's functioning. * Attend training sessions to stay updated on financial aid regulations and office policies. * Other duties assigned. Typical Qualifications * Associate's Degree required. * Excellent communication skills, both written and verbal, to explain financial aid processes to students and families. * Proficient in computer skills, including experience with financial aid software and Microsoft Office Suite. * Ability to work effectively with a diverse student population and maintain confidentiality. * Strong organizational skills and the ability to manage multiple tasks simultaneously.

Salary: $60,000 - $80,000 Established in 1971, our client is known for their long-standing commitment to both their team members and the communities they serve. With a strong sense of pride and a dedication to giving back, this company offers a dynamic and rewarding work environment. What's in it for you? Competitive salary and benefits package Opportunities for professional growth and career development A supportive and collaborative team culture Role Overview We are seeking a proactive and highly organized Executive Assistant to provide top-level administrative support to company executives. This role requires strong communication skills, keen attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities Serve as a liaison between executives and internal/external stakeholders Manage complex calendars, schedule meetings, and coordinate travel arrangements Prepare and edit correspondence, reports, presentations, and other documents Handle sensitive and confidential information with the utmost discretion Support special projects and company initiatives as assigned Organize and facilitate meetings, including preparing agendas and recording minutes Ensure smooth office operations, including supply and equipment management Qualifications 5 years proven experience as an Executive Assistant Strong organizational and time management skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Excellent written and verbal communication skills Ability to multitask and prioritize in a high-demand environment High degree of professionalism, discretion, and confidentiality Bachelor's degree or equivalent experience preferred How to Apply If your experience aligns with this opportunity, we'd love to hear from you! Click the APPLY button or visit www.tempstaff.net/apply You may also submit your resume directly at www.tempstaff.net/resume For questions, contact Melinda at 601-353-4200

_This position is remote and can be based anywhere within the United States. Candidates must be able to work within EST or CST business hours._ **_What Administration contributes to Cardinal Health_** Business & Administrative Support is responsible for assisting general business operations by providing an array of administrative and data support activities. Administration is responsible for performing a variety of administrative activities in support of their assigned work team. May assist executives in budget preparation, record maintenance, and generating reports regarding operations, personnel changes, etc. Uses company software to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance workflow. Serves as administrative liaison with others within and outside the company regarding administrative issues. **_Responsibilities_** + Maintain Vice President's calendar, including but not limited to management of daily schedule, quickly responding to schedule changes, coordinating multiple schedules to align availability, standing up recurring meeting cadence, scheduling department/team meetings and coordinating associated logistics (conference room reservations, room set-up, luncheons, etc.) + Provides executive administrative support for eight other Vice President level leaders. + Maintain confidentiality of executive communication, projects, and work. + Coordinate travel including the booking of all flights, hotels, car rental, etc. for conferences, and other external and internal events and meetings. + Prepare and submit expense reports for executive staff members as requested. Review and approve expense reports as executive delegate which requires familiarity with all T&E policies. + Coordinate department leadership meetings and arrange catering and transportation when needed. + Create, edit, and proofread Microsoft PowerPoint, Excel and Word documents and presentations utilizing data or input provided by staff inclusive of managing shared live versions on Microsoft Teams. + Maintain team organization charts. + Screen incoming calls/inquiries and handle independently where possible. + Other administrative support duties (i.e., functional support during key projects), as assigned. **_Qualifications_** + 6+ years of experience, preferred + High School Diploma, GED or technical certification in related field or equivalent experience, preferred + Self-directed; ability and willingness to problem-solve and apply creative solutions (for example with calendaring conflicts) + Proficient verbal and written communication skills + Proven experience and ability to multitask. + Ability to interface with employees at all organizational levels, especially VP+ level. Work collaboratively with peer level Executive Administrative Assistants. + Ability to escalate issues when necessary. + Strong time management and prioritization skills; ability to effectively set expectations with internal customers regarding timing of activities. + Detail-oriented and able to work with a high level of confidentiality, experience using discretion and judgment in all interactions. + Proficient in Microsoft Office programs and Outlook **_What is expected of you and others at this level_** + Takes the lead in effectively applying and teaching new processes and skills in order to accomplish a wide variety of assignments + Comprehensive knowledge in technical or specialty area + Ability to apply knowledge beyond own areas of expertise + Performs the most complex and technically challenging work within area of specialization + Preempts potential problems and provides effective solutions for team + Works independently to interpret and apply company procedures to complete work + Provides guidance to less experienced team members + May have team leader responsibilities but does not formally supervise **Anticipated hourly range:** $27.00/hr - $42.00/hr **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/29/2025 *if interested in opportunity, please submit application as soon as possible. _**The hourly range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity._ _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Ergon, Inc. is seeking a detail-oriented and highly organized Administrative Assistant to support our Tax Department's daily operations. The ideal candidate will have strong communication skills, be proficient with Microsoft Office products, and have prior experience handling administrative tasks in a professional environment. This role involves managing staff information, coordinating events, processing documents, and providing general support to department personnel. Duties and Responsibilities: * Maintain up-to-date personal information for staff including birthdays, addresses, anniversaries, and other key details * Coordinate department lunches, outings, and internal events * Assist staff with scanning, filing, and organizing returns and supporting documents * Process mail-outs to customers requesting tax-related information * Open, sort, and distribute incoming mail * Manage office supplies, including inventory, ordering, and organization * Handle customer exemption certificate requests, including filing, scanning, and tracking * Code customer ship-to addresses as taxable or exempt based on provided documentation * Communicate with customers to obtain proper exemption certificates * Manage scheduling to ensure staff are aware of upcoming companywide events * Organize and process property tax bills, including coordinating check requests * Support department personnel with various administrative duties as needed Education and Experience Requirements: * High school diploma or equivalent required * Strong communication and organizational skills * Working knowledge of computers and proficiency in Microsoft Office (Word, Excel, Outlook, etc.) * Previous experience in administrative roles and tasks Why Ergon Inc.? At Ergon, we are a relationship-driven, family-owned company that values each employee's growth and contributions. Headquartered in Flowood, Mississippi, we take pride in maintaining a close-knit, small-company atmosphere while offering exceptional career opportunities. Our comprehensive benefits package includes: * Competitive pay * 401(k) matching & profit sharing * Health, Dental, Vision, and Life Insurance * Short- and Long-Term Disability Plans * Additional voluntary benefits * Paid holidays, vacation, and sick leave * Tuition assistance At Ergon Inc., we live by our core values: * Empowered Service: Together, we're committed to delivering unparalleled service. We do what's right, provide solutions, and foster stronger relationships with our teams and customers. Employee safety is our top priority and the first consideration in all aspects of our service. That's empowered service. * Selfless Leadership: We lead with compassion and put those around us before ourselves. We don't say we're experts; we demonstrate it through technical expertise, category innovation, and care for what we do. We call this selfless leadership. * Purposeful Growth: We believe employee and company growth go hand in hand. We build our legacy together to ensure future success through purposeful growth. The company has continually reinvested tremendously back into the business, not just growing for the sake of growing but growing carefully and strategically. * Respectful Relationships: Together, we foster a culture of respect, acceptance, and diversity of ideas and people. Our differences make us stronger. We're united by our shared values, constantly forging respectful relationships. Come and join the Ergon team! Must be able to pass a pre-employment drug screen and background check. A clean MVR is required. We are an EEO/AAP employer. Job Role: Administrative Assistant Location: Flowood, MS