Executive assistant jobs in Jackson, TN

We are hiring for a Hospice Executive Director (RN). We are now offering a $5,000 Sign-On Bonus! At Access Hospice Care, in Ozark, MO, a part of LHC Group, we embrace a culture of caring, belonging, and trust and enjoy the meaningful connections that come from it: for the whole patient, their families, each other, and the communities we serve-it truly is all about helping people. You can find a home for your career here. As a leader, you can expect: leadership and engagement with diverse teams across the operation opportunities to create strategies that drive best-in-class care for patients & families flexibility for true work-life balance career and leadership development If you love nursing and have an interest in healthcare operations, this is a great opportunity for you. The Executive Director (Registered Nurse, RN) in Hospice supervises all aspects of patient care, all activities of professional staff and allied health personnel, regulatory requirements compliance, financial performance, and quality assurance performance improvement activities for agency. The Executive Director or alternate will be available on-site during business hours and additionally, if needed. Responsible for compliance with all regulations, laws, policies, and procedures applicable to hospice and Medicare/ Medicaid issues when applicable daily. Immediately available (or has Alternate Designee) to be on-site during business hours or immediately available by telephone when off-site conducting agency business, available after hours as needed. Directs the daily operations of the agency and acts as the Care Management Process driver. The Executive Director or designee RN, such as a Patient Care Manager, will receive daily reports on patients from staff. This process also includes review of patient care paperwork, referral information, recertification processes, discharge information, and event reporting, etc. daily. Reviews monthly financial results relative to all aspects of the operation to assure that quality patient care is delivered in the most cost-effective manner. Participates in the QAPI planning and processes, reporting, and improvement action plans as indicated. This includes chart audits, patient satisfaction, financials, contracts, patient/family complaints, etc. and appropriate follow-up. License Requirements Must be a licensed physician; licensed registered nurse; licensed social worker; or a Bachelor's degree college graduate with at least three (3) years of documented success in discipline/field of study and a minimum of one (1) year of full time experience in a hospice, home health, or other health care delivery system setting. Three (3) years of health care leadership preferred. Current CPR certification required for Executive Directors who may provide services to patients in the field. Current Driver's License and vehicle insurance, and access to a dependable vehicle, or public transportation

We are hiring for an Executive Director - RN with Home Health experience. At Elite Home Health, a part of LHC Group, we embrace a culture of caring, belonging, and trust and enjoy the meaningful connections that come from it: for the whole patient, their families, each other, and the communities we serve-it truly is all about helping people. You can find a home for your career here. As a leader, you can expect: leadership and engagement with diverse teams across the operation opportunities to create strategies that drive best-in-class care for patients & families flexibility for true work-life balance career and leadership development If you love nursing and have an interest in healthcare operations, this is a great opportunity for you. The Executive Director (Registered Nurse, RN) in Home Health serves as the Administrator of the home health provider and is responsible for the administration of the day-to-day operations of the home care provider. Coordinates and completes assigned projects to effectively support the immediate and long-range objectives of the company. Oversees the eligibility of patients referred to home care services, planning for the services to be provided to patients and supervising their total home health care. Implements and maintains administrative practices, agency philosophy, goals, and policies which assure compliance with applicable state and federal regulations. Enhances the profitability of the agency; and providing motivation and retention of a qualified staff and assure the quality of services delivered. License Requirements Registered nurse with at least 1 year supervisory or administrative experience in a home healthcare or a related field. Current CPR certification required. Current Driver's License and vehicle insurance, and access to a dependable vehicle, or public transportation.

Our client located in the Brentwood, TN area is seeking an Executive Assistant to join their team. This is an excellent opportunity for someone looking to grow their career and join a fast-paced environment in the healthcare industry. This Executive Assistant opportunity is a hybrid opportunity (schedule is four days in-office a week and one day remote). Responsibilities: Support several Executives with a variety of administrative duties Calendar management and complex scheduling Manage high-level correspondences and communications Coordinating meetings and organizing meeting materials Managing travel arrangements Managing expense reports and assisting in event planning Managing phone calls and emails and taking minutes Maintaining confidentiality Qualifications: 4+ years of experience supporting an Executive in an EA capacity Strong experience in calendaring, travel management, expense reporting, and managing correspondences Must be adaptable to ever-changing needs of the business Healthcare industry experience ideal Proficiency in Microsoft Suite (Word, Excel, PowerPoint, Teams) Must be able to work in-office four days a week in Brentwood Job Title: Executive Assistant Location: Hybrid in Brentwood (four days in-office and one day offered remote) Desired Skills and Experience - 4+ years of experience supporting an Executive in an EA capacity - Strong experience in calendaring, travel management, expense reporting, and managing correspondences - Must be adaptable to ever-changing needs of the business - Healthcare industry experience ideal - Proficiency in Microsoft Suite (Word, Excel, PowerPoint, Teams) - Must be able to work in-office four days a week in Brentwood

Company: Holland Homes, LLC Salary Range: $55,000-$70,000 The Role We are seeking a highly organized, proactive, and detail-oriented Executive Leadership Associate to provide comprehensive support to the CEO. This role is critical in ensuring the CEO's office runs smoothly and efficiently. The ideal candidate is resourceful, professional, and thrives in a fast-paced environment while maintaining confidentiality and discretion. This role is unique, in that it serves as a 2-year training opportunity directly under the CEO. Join an exclusive executive leadership development program designed to attract top-tier talent and empower high-capacity leaders. This role accelerates your growth, fast-tracks your career trajectory, and unlocks your full potential for promotion and impact. 2-year commitment Initial 18 months: work directly with the owner and CEO Final 6 months: continue to carry out the role while hiring, training, and replacing the role Key Responsibilities Executive Support & Calendar Management Manage and prioritize the CEO's calendar, including scheduling meetings, appointments, and travel arrangements. Coordinate internal and external meetings, ensuring all logistics and materials are prepared. Act as the primary point of contact for the CEO, handling communications with professionalism and discretion. Administrative & Operational Support Prepare reports, presentations, and correspondence on behalf of the CEO. Maintain organized filing systems (digital and physical) for confidential documents. Assist with expense reporting and budget tracking for the executive office. Leadership Team Coordination Support Lead Team meeting preparation, including agendas, materials, and minutes. Liaise with senior leadership and department heads to ensure alignment on priorities and deliverables. Special Projects & Event Coordination Assist with strategic projects and initiatives directed by the CEO. Coordinate executive-level events, offsites, and stakeholder engagements. Unparalleled Leadership Exposure In this role, you will work directly with the Owner of the company, supporting daily administrative operations while gaining unique access to the inner workings of executive leadership. This opportunity offers: Direct mentorship from the Owner and insight into strategic decision-making Comprehensive understanding of business operations and what it takes to run a successful organization Exclusive exposure to entrepreneurial vision and the company's long-term direction Professional development opportunities designed to enhance your leadership capabilities Proven personal disciplines to accelerate growth and position you for future promotion Performs other duties as assigned. Preferred Qualifications Bachelor's degree in Business Administration, Communications, or related field preferred. Experience supporting C-suite executives or senior leadership. Exceptional organizational, time management, and multitasking skills. Strong written and verbal communication abilities. High level of discretion and confidentiality. Ability to anticipate needs and solve problems proactively. Requirements Proficiency in Microsoft Office Suite. On-site work from 8 a.m. - 5 p.m. A 90-day probationary period will commence on day 1 of employment. Work Location: In person

About Us We are a fast-growing, founder-led retail company with five dynamic and expanding brands. Our mission is simple yet powerful: to give back to our communities and make the world a better place. With operations in 37 states (and growing), we are driven by purpose, powered by entrepreneurial spirit, and committed to delivering an outstanding experience for our guests and associates. Our Mission "Stand Out. For Good". Those four words are more than just our motto; they are why we exist. From Mission Mondays, where 10% of our net proceeds go directly to local charitable organizations, to our long-standing partnership with Coprodeli USA, in which we are in the process of building 22 schools for impoverished communities in Peru, we are committed to giving back in meaningful ways to those in need. The Opportunity Do you believe in putting the Guest First? Are you ready to show Courage, collaborate through seamless Teamwork, and unleash your Creativity? We're seeking individuals who are driven by a pursuit for Greatness and commitment to personal and professional Growth. Join us as a high-level Executive Assistant to our Co-Founder, Chairman, and CEO. This role is a unique blend of business and personal support, perfect for a forward-thinking individual who thrives in a fast-paced, ever-evolving environment. We're looking for someone who takes initiative, anticipates needs, executes with precision, and has a sharp eye for detail. Discretion, emotional intelligence, and a high standard of execution are essential for this role. Key Responsibilities: Serve as the Primary point of contact for the CEO-prioritizing requests, managing internal and external communications, and ensuring seamless scheduling. Manage a dynamic calendar including meetings, events, travel, and personal engagements. Coordinate travel arrangements, itineraries, and logistics for domestic and international trips. Travel requirement: Travel is required and varies based on the needs of the business. Prepare executive-level documents, presentations, meeting agendas, and reports. Support strategic projects and initiatives as directed by the CEO. Facilitate communication and follow-ups across departments to drive accountability on action items. Assist with personal tasks and responsibilities, maintaining a high level of service and confidentiality. Collaboration with the Leadership Team and other executive assistants on projects and events Keeping the CEO on track daily with meetings, video calls and appointments Manage confidential and sensitive information with discretion and professionalism. Represent the CEO with internal staff, board members, partners, and external stakeholders. Support the CEO's involvement in philanthropic and brand-related events. Qualifications: 7+ years of experience supporting a C-suite executive, preferably in retail, fashion, or a mission-based company. Bachelor's degree in Business Administration or a related field required. Exceptional organizational and multitasking skills. High emotional intelligence and the ability to maintain professionalism under pressure. Strong analytical and problem-solving skills with meticulous attention to detail Proficiency with Google Workspace and productivity tools (e.g., Google Meet, Excel, etc.). Consistently anticipates priorities and prepares accordingly to ensure seamless executive support. Demonstrated excellence in both written correspondence and interpersonal communication across all organizational levels. Alignment with Altar'd State's mission and core values. Why Altar'd State? We're a company where people come to grow. You'll be challenged, supported, and inspired every day - all while helping to build something meaningful. If you're ready to roll up your sleeves and make an impact in a company that believes in doing well by doing good, we'd love to meet you!

Job Description: Office Manager / Executive Assistant Company: Land & Apartments Position Type: Full-Time Land & Apartments is a fast-growing real estate private equity company. We are seeking a polished, highly organized Office Manager / Executive Assistant who will serve as the heartbeat of the office-ensuring our environment reflects the professionalism and culture of the company while providing high-level administrative and executive support. This person will create a smooth, welcoming, and efficient workplace while helping leadership stay organized, prepared, and focused. Key Responsibilities Office Management Maintain a clean, organized, and professional office environment that reflects the company's brand and standards. Oversee office appearance daily-ensuring conference rooms, common areas, and workspaces are fully stocked and presentable. Manage all office supplies, including ordering, inventory tracking, and vendor relationships. Coordinate daily lunch orders and oversee catering or food arrangements for meetings and team events. Serve as the primary point of contact for visitors, vendors, contractors, and building management. Coordinate office equipment maintenance and troubleshoot issues as needed. Lead office culture initiatives, including birthday celebrations, team gatherings, and special events. Executive Assistant Support Manage executive calendars, schedule meetings, and coordinate travel arrangements. Prepare agendas, meeting notes, presentations, and professional correspondence. Handle confidential information with discretion. Run errands for executives. Assist in prioritizing tasks, deadlines, and follow-up actions for executive leadership. Administrative & Financial Support Organize and maintain digital and physical filing systems. Assist with invoice management, expense tracking, and basic bookkeeping tasks. Manage vendor onboarding, including collecting documentation such as W-9s and insurance. Assist with the printing of presentations and other materials as needed. Communication & Relationship Coordination Respond professionally to inquiries from tenants, partners, vendors, and stakeholders. Support scheduling of inspections, contractor visits, and property-related meetings. Qualifications 2+ years of experience in office management, executive assistance, or administrative roles. Exceptional organizational skills and an eye for detail. Strong written and verbal communication abilities. Professional presence and ability to represent the company positively. Proficiency in Microsoft Office and general office technology. Ability to multitask, stay proactive, and handle a fast-moving workload. Comfortable working in a role that combines hospitality, administration, and executive support. Preferred Traits Naturally proactive and solutions-oriented. Strong sense of ownership over the office environment. Enjoys supporting others and creating a positive workplace experience. Reliable, polished, and adaptable. Thrives in a growing, entrepreneurial company. Compensation & Benefits Competitive salary Paid time off Health benefits or stipend Opportunity to grow into higher operations or management responsibilities

Executive Assistant / Office Manager Job Description The Capstone Group (********************************* is a private real estate investment firm founded in 2001 and headquartered in Franklin, Tennessee. The company is actively involved in the acquisition, financing and management of commercial properties throughout the Southeast United States, especially Middle Tennessee. We're currently looking for an Executive Assistant / Office Manager to directly support the company's President, manage the office, and support the company's operations. Objectives of this role • Provide primary support for the President and provide additional support to Capstone team members to ensure that company goals and objectives are met. • Maintain and refine internal processes that support the Capstone team and coordinate internal and external resources to expedite workflows • Plan and orchestrate work to ensure that the President's priorities are met, organizational goals are achieved, and best practices are upheld • Ensure all properties are operating efficiently, well-maintained, tenants are lease compliant • Maintain a smooth and organized office environment to support daily business operations Responsibilities • Manage professional and personal tasks and scheduling for the President, including agendas, reviewing and answering (when appropriate) mail, email, phone calls, investor, lender, and client management, and other company logistics • Coordinate company transactions, deal flow, scheduling and calendar management, as well as content and flow of information to team members • Help coordinate other senior executives' travel logistics and activities, including accommodation, transportation, and meals • Provide administrative and office support, such as maintenance of filing system and company databases • Organize team communications and plan events, both internal and off-site • Monitor office supplies and equipment as required • Manage local property managers to inspect properties and arrange for repairs as required and arrange contracts for maintenance, trash removal, landscaping, security and other ongoing services as necessary. • Maintain professionalism and strict confidentiality with all materials • Light bookkeeping • Office tasks as needed Required skills and qualifications • Two or more years of experience in an administrative role reporting directly to upper management • Extremely Organized • Self-starter • Strong desire to learn and grow, especially regarding real estate and/or business • Excellent written and verbal communication skills • Strong time-management skills and an ability to organize and coordinate multiple concurrent projects • Proficiency with standard Microsoft office suite programs • Flexible team player, willing to adapt to changes and unafraid of challenges

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

Job Type: Contract-to-Hire About the Role: We're looking for a highly organized and personable Administrative Assistant to join our client's team in Nashville! This role is perfect for someone who thrives in a fast-paced environment, enjoys supporting others, and takes pride in keeping operations running smoothly. Key Responsibilities: Provide administrative support to executives and team members Manage calendars, schedule meetings, and coordinate travel arrangements Prepare reports, presentations, and correspondence Maintain organized filing systems (digital and physical) Assist with event planning and office coordination Handle incoming calls and emails with professionalism and discretion Support special projects and other duties as assigned Qualifications: Proven experience as an administrative assistant or in a similar role Excellent written and verbal communication skills Strong attention to detail and organizational skills Proficiency in Microsoft Office Suite and other productivity tools Ability to multitask and prioritize effectively Friendly, proactive, and team-oriented attitude Benefit offerings include PTO, medical, dental, vision, life insurance, short-term disability, and 401K plan. Provides employees the flexibility to choose the type of coverage that meets their individual needs. If you meet the qualifications above and this sounds like the opportunity for you, apply today! Not quite what you're looking for? Check out the LHH website for more opportunities in your area!

About Us Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects. The Role We Want You For The Field Administrative Assistant takes the lead in providing comprehensive support to Clayco Project Managers, Project Engineers, Superintendents, Mission Control and Technical Services, as assigned. Prepare daily and monthly reports, checks outboxes and distributes mail. Assist Clayco in document management by entering and processing of subcontracts, purchase orders, letters of intent, change orders, safety audits, submittals, bid packages, entering punch-list items and updating the information thru the completion of the job and other paper work processing. Follow up with subcontractors and suppliers if executed documents are missing. Arrange meetings, travel, and ordering food if required, In addition; greet and direct visitors, workers, deliveries, and overall assistance to the entire project team and activities taking place on job site with whatever is needed to accomplish the company's objectives. Acts on own initiative, with a minimal amount of supervision, and yet is a team player. This person is assigned to project teams and will need to be organized, focused and a quick learner. The Specifics of the Role: Prepares correspondence (typing). Readily assists with whatever is needed to accomplish the company's objectives. This includes typing, filing, copying, binding, scanning, and whatever else is necessary. This will also include document retrieval for auditing and litigation as needed. Retrieves, scans, transmits and electronically (or physically) distributes executed subcontracts, change orders and other documents associated with projects. This is an extremely important responsibility. May type contracts, change orders, letters of intent, meeting minutes, etc., and distribute as required. May also help obtain, assemble and assist with project closeout. May assist in entering punch list items and updating the information thru the completion of the job. Routinely will run reports and dunning letters on projects as required. Enter Daily Reports for Clayco and Subcontractors each day and follow up with Subcontractors on missing paperwork. Update rack drawing with the most current issues on a timely basis. This may be daily. Requirements: Interested in learning the business - evolving into someone who will look for solutions to issues and not just pass along messages. A diligent, mature, responsible individual - who is a self-starter, is detail-oriented and attentive to the needs of others. Able to handle deadlines in pressure situations, with a sense of urgency about the work being performed. Organized with the ability to set priorities and take direction. A Team Player, ready to assist in any role, who is positive, with a winning attitude, and one who enjoys a challenge. Embraces change and recognizes the benefits with a positive outlook. Is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problems. Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills Why Clayco? 2025 Best Places to Work - St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal. 2025 ENR Midwest - Midwest Contractor (#1). 2025 ENR Top 100 Design-Build Firms - Design-Build Contractor (Top 5). 2025 ENR Top 100 Green Contractors - Green Contractor (Top 3). 2025 ENR Top 25 Data Center Builders - Data Center Contractor (Top 3). Benefits Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more! Compensation The hourly pay for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.

Operations Group Administrative Assistant Murphy Company, the Best Choice for Mechanical construction since 1907, is hiring an Operations Group Administrative Assistant for our office in St. Louis, MO Since 1907, Murphy Company has been a leading mechanical contractor in the St. Louis and Denver markets that provides its professionals the environment, opportunities, technology, and tools to experience a rewarding career. Being a company that prides itself on its core values of employee well-being, enduring relationships, and integrity and professionalism, we know it starts with our employees. We strongly believe our people are our most important asset, and we strive every day to make Murphy a great place to work as we build our clients' visions. We Are Looking For Someone Like You As an Administrative Assistant, you will be a vital member of Murphy's Operations team. You will be responsible for administrative support for the department. Providing phone support, maintaining databases, copying, filing, and general administrative duties. As a member of the Administrative Staff, it may be necessary to assist with front desk phone coverage and mail distribution periodically. Your Day-to-Day at Murphy Company Apply for and obtain permits and inspections Route P.O.'s, change orders and contracts Take minutes during Safety PM Meeting and distribute Order office supplies Schedule meetings and conference rooms Utilize the software programs ProCore and SalesForce Download and print drawings as required Assist the Marketing Team as needed New job set up and run various reports Bring Your A-Game! Our ideal candidate should possess the following traits: Hard working Dependable Excellent communication and grammar skills Working knowledge of Microsoft Word and Excel What We Will Bring to the Table A collaborative, family-friendly work environment Knowledge and expertise that has helped us grow and thrive for the last 118 years Competitive pay and an excellent benefits package, including health and life insurance, a robust wellness program, 401(k), and profit sharing. A personal time off plan that rivals our competitors

Reports to: President Purpose of Position and Scope of Responsibility: The Executive Assistant to the President serves as a key member of the presidents staff providing assistance in a variety of administrative responsibilities. This position works closely with the Board of Trustees, Senior Leadership Team of the university, and the broader University community. Under the direct supervision of the President responsible for 1 shift, 8 hours/day, 5 days/week. Incumbents are subject to callback as deemed necessary. Principal Accountabilities/Responsibilities: 1. Provides administrative support to the president, including calendar management; maintaining the President's appointment schedule by planning and scheduling meetings, conferences, and travel; Make travel and guest arrangements. 2. Ensure a welcoming and professional environment for all guests of the office of the President, welcoming guests and customers by greeting them in person or on the telephone, answering or directing inquiries and providing customer service; Receive calls, take messages and route correspondence. 3. Act as the point of contact between the President and internal/external staff, faculty, students and customers; Provide a bridge for smooth communication between the President's Office and faculty, staff and students; demonstrating leadership to maintain credibility, trust and support with staff and faculty. 5. Organize and maintain files and records; Record, transcribe and distribute minutes of meetings as needed; and coordinate special project-based work 6. Provide administrative support for the Board of Trustees, including preparation of meeting materials, arrangement of travel, oversight of meeting, set up, and participation in meetings when needed. 7. Performs related accountabilities/responsibilities as required or directed. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Minimum Qualifications Knowledge/Education Experience Licensure, Registration, Certification High School Dipolma 3-5 years experience in a similar environment. Desired Qualifications Knowledge/Education Experience Licensure, Registration, Certification Bachelor's Degree 3-5 years experience in a similar environment. Physical Requirements: Work requires little or no physical effort. Lifting or performing other work requiring light physical exertion (up to 30 pounds) is intermittent (not a routine part of the job) and secondary to the job. Environmental Conditions: Work is performed under basically normal working conditions as in a standard office environment.

Located in Hattiesburg, MS Salary: $13-$16 Express Employment is seeking administrative candidates for a company in Hattiesburg, MS! $13-$16/hr. Weekly Pay Long Term Full Time Handling office tasks, such as filing, generating reports and presentations, setting up meetings, and reordering supplies. Providing scheduling support by booking potential appointments. Screening phone calls and routing callers to the appropriate party. Using computers to generate reports, transcribe minutes from meetings, and create presentations. Maintain polite and professional communication via phone, e-mail, and mail. Anticipate the needs of others to ensure their seamless and positive experience. Handling some bookkeeping for the office. Job Requirements Prior administrative experience. Excellent computer skills, especially typing. Attention to detail. Desire to be proactive and create a positive experience for others. If you are interested in this position, apply and an employment specialist will contact you shortly. Thank you for applying! #2177MS Express Office: Hattiesburg 5000 West 4th Street Hattiesburg, MS 39402

Title III at Jackson State University is accepting applications for its Executive Assistant / Travel Coordinator position. * A Bachelor's degree is required, with a Master's degree preferred. * Minimum of five years of experience in office administration, including handling requests and ensuring information is accurate before submitting for approval. * Strong organizational and multitasking skills with the ability to manage schedules, filing (electronically and physically), submit travel, submit requisitions, and any logistics that arise in the office. * Capable of managing executive schedules, travel arrangements, meetings, and other logistical needs. Experience in coordinating high-level meetings, events, and conferences. * Proficiency in office productivity tools (e.g., Microsoft Office Suite), familiarity with university systems such as BANNER, and experience with electronic document management systems. * Proven ability to work professionally with vendors, faculty, staff, and occasionally supervise work-study students, ensuring effective communication and collaboration. * Excellent verbal and written communication skills with a professional demeanor to interact with diverse stakeholders and facilitate program coordination. * Demonstrated ability to anticipate administrative challenges and develop creative, effective, efficient solutions to ensure smooth program execution. * Commitment to providing excellent service to students, faculty, and staff, maintaining a supportive and collaborative work environment. Typical Qualifications * Maintain electronic spreadsheets that show daily expenditures for each Title III activity and each Title III grant. * Communicate directly with activity directors, both orally and in writing, on a variety of concerns and personally compose replies to communications that require factual information. * Assist in writing internal evaluation reports and in reviewing external reports. * Assist with all aspects of the preparation of Title III applications, including collecting, organizing, and editing information for accuracy and consistency. * Responsible for the supervision and submission of time of all Work-Study, Work-Aid, or Graduate Assistants that are within the department. * Perform special duties related to the grant. This entails collecting, organizing, and storing required reports for review by university personnel and external evaluators, as well as handling approvals for student workers and ensuring compliance with university and Federal Regulations. * Responsible for all Title III inventory in accordance with University policies and the Federal regulations. * Exercise initiative in learning new office processes and procedures. * Organize and store financial and program records for easy retrieval by authorized personnel for the period required by the United States Department of Education. * Serve as the primary point of contact for travelers, including answering travel-related questions, ensuring they have the necessary travel documents (e.g., tickets, itineraries, and hotel quotes), and providing guidance on regulations and restrictions. * Ensure all travel arrangements comply with Title III guidelines, as well as federal and state travel policies. * Collect and review travel-related documents (such as receipts, itineraries, and reports) for accuracy and compliance before reimbursement, and assist in preparing and submitting travel documentation.

Executive Assistant Department: Office of the Provost & Vice President for Academic Affairs Reports To: Provost & Vice President Status: Full-Time (in-person) Hours: 40 hours per week Classification: TBD Job Summary: The Executive Assistant (EA) to a Provost and Vice President for Academic Affairs provides comprehensive administrative, budgetary, and strategic support to the college's chief academic officer. This role involves managing complex calendars, coordinating meetings, drafting communications, overseeing special projects, and serving as a liaison with faculty, staff, and external stakeholders, all while maintaining confidentiality and anticipating the executive's needs, while supporting critical administrative functions with the Division of Academic Affairs. Key Duties/Responsibilities: * Schedule, organize, and coordinate meetings, events, and appointments for the Provost, ensuring appropriate materials and briefs are prepared in advance. * Screen and prioritize incoming calls and emails, draft correspondence, and serve as a point of contact, communicating directives and policies to others. * Manage office supplies, equipment, and resources, and potentially oversee procurement processes and departmental credit card usage. * Assist with the planning, implementation, and management of departmental initiatives and significant events, such as academic convocations, Commencement, Founders' Day, interviews, and faculty meetings. * Arrange travel for the Provost and the Division of Academic Affairs, including budgeting, booking flights and hotels, and compiling necessary travel documents and reimbursements. * Compile, organize, and distribute meeting agendas, minutes, and other necessary materials for committees and Provost leadership groups. • Prepares contracts and letters of appointment for faculty; serves as liaison with Office of Human Resources and other offices to ensure incoming faculty members have access to necessary resources. * Make and receive calls on behalf of the Provost to/from students and other stakeholders, identify issues, investigate, deliver information and decisions, and de-escalate situations, as necessary. * Prepares correspondence for distribution or approval and signature, checking the documents for completeness and accuracy; assists with departmental budget processes. * Prepares typed reports, memorandums, and meeting minutes with a high degree of accuracy and efficiency for university and other meetings, particularly those related to academic processes and ongoing projects. * Safeguards the confidentiality of college administration by exercising discretion in communicating information to faculty, students, staff, and the public served by the College and in handling administrative records, files, and similar confidential items. * * • Serves as a liaison between Provost and College administrators, faculty, staff, students, and the general public by communicating and/or interpreting policy, decisions, and documents issued by the college, gathering information, and serving on committees. * Coordinates the flow of incoming and outgoing communication; greets visitors, receives telephone calls and e-mail messages, ascertains the nature of business, and directs visitors and inquiries to appropriate units. * Prepares reports effectively and clearly communicates with team members in a timely and professional manner, and assists with events. * Maintains the Academic Affairs master calendar and ensures internal and external reporting is completed on time. * Provides information for reports and records through research, data retrieval, compiling and/or tabulating statistics, and organizing and presenting the information in usable and understandable formats. * Assists Lane Institute, functional units within Academic Affairs, Department Chairs, and Division Chairs, as requested. * Assists the Provost with special projects as needed for faculty, staff, and students. * Manages the promotion and tenure process and safeguards records related to the process. * Provides the Provost with support information for all meetings before the event. * Create action plans to ensure that decisions made during meetings receive sufficient attention and follow-through. * Supervises student workers, as needed. * Performs other reasonable duties as assigned.

Personal Assistant Midtown Home Improvements - Wentzville, MO $60,000/year - Full-Time, In-Person Midtown Home Improvements is hiring a sharp, organized Personal Assistant to support our CEO with both personal and business tasks. This role is perfect for someone who's detail-oriented, proactive, and tech-savvy. Key Responsibilities: Manage calendar, travel, and daily scheduling Run errands and coordinate household tasks Handle light accounting (expenses, invoicing, spreadsheets) Manage property maintenance and vendor coordination Assist with events, meetings, and project tracking Requirements: Prior personal assistant experience required Proficient in Excel, Microsoft Office, and Microsoft Teams Basic accounting knowledge Familiarity with contracts a plus Experience using AI tools like ChatGPT a plus Discreet, reliable, and highly organized Benefits: $60,000 annual salary Health, dental, vision, and 401(k) PTO + company-sponsored annual trip for you and a guest Growth in a fast-paced, supportive environment

Special Assistant - Office of the President Department: Office of the President Reports to: President Classification: Full-time, exempt The Special Assistant serves as a key strategic partner to the President, providing high-level coordination and support for presidential initiatives, institutional projects, and executive office operations. This role manages the flow of information and engagement between the President and diverse stakeholders, including the Board of Trustees, senior leadership, faculty, staff, students, alumni, donors, and external partners. The Special Assistant exercises sound judgment, discretion, and diplomacy while advancing Spalding University's strategic priorities in a fast-paced, collaborative environment. Key Responsibilities Strategic Project Management * Lead, coordinate, and execute special projects and strategic initiatives as assigned by the President, including development of project plans and timelines, monitoring progress, and ensuring timely completion of deliverables * Facilitate collaboration across departments and with external stakeholders through task groups, committees, and cross-functional teams * Conduct research, prepare briefing materials, and synthesize data to inform executive decision-making * Track action items and ensure timely follow-up on presidential decisions and directives * Serve as a liaison between the Office of the President and administrative offices, faculty, staff, and external constituencies on assigned initiatives Board of Trustees Support * Plan and coordinate Board of Trustees meetings and retreats, including preparing agendas, materials, resolutions, minutes, and related communications * Maintain official Board policies and records; distribute updates as needed * Coordinate travel and logistics for Trustees attending university events * Serve as liaison to individual Trustees and assist with onboarding of new Board members * Prepare post-meeting documentation including minutes, reports, summaries, and follow-up correspondence Executive Office Coordination * Schedule and coordinate meetings for the senior leadership team and individual sessions with the President * Assist in coordinating agendas for direct reports, staff meetings, and leadership retreats; record meeting notes and track follow-up items * Serve as primary point of contact for matters requiring presidential attention; exercise sound judgment and discretion in managing priorities and access * Manage the President's Office budget. * Provide backup support across the President's Office team as needed Stakeholder Relations and Communication * Liaison with senior leadership, Board members, faculty, students, alumni, donors, and other key constituencies on behalf of the President * Convene and coordinate communication between senior-level administrative offices and the President's Office * Prepare presentations, reports, and briefing materials for internal and external audiences * Represent the President's Office at campus events and with external partners as appropriate Other Duties * Coordinate with the President on scheduling, events, and logistics that support presidential effectiveness * Perform other duties as assigned to support the mission and strategic priorities of Spalding University

Job Description SeekOne Roofing is searching for a full-time Personal Executive Assistant to the Owners! Here you're not just part of a company; you're part of a people-first mission. Rooted in purpose, growth, and service, we're proud to make a positive impact in our Brentwood, TN community and throughout Nashville, TN and Huntsville, AL. We know our people are the heart of our success, so we show it through competitive pay, strong benefits, and an uplifting culture where you can thrive. Apply today and unlock your potential! WHY YOU SHOULD JOIN US $50,000-$60,000 per year, based on experience Paid training to set you up for success PTO and flexible schedules for balance Weekly mentorship and personal development opportunities A supportive, faith-driven team culture Access to industry-leading CRM and tools Advancement opportunities with a fast-growing company Consistent Monday-Friday schedule, with occasional weekends as needed ALL ABOUT SEEKONE ROOFING We're guided by the values of BLESSED, FOCUSED, and COMMITTED. We provide top-tier residential and commercial roofing solutions while constantly improving our tools and techniques. Our dedication to excellence has earned us the GAF badge and the CertainTeed Five Star badge-symbols of the trust we've built with our customers. Here, you're not just joining a team; you're joining a family that invests in your growth and celebrates your success. ARE YOU THE PERSONAL EXECUTIVE ASSISTANT OUR OWNERS NEED? 2+ years of experience as an Executive Assistant, Administrative Assistant, or similar role Bachelor's degree preferred; administrative experience required Proficiency with Microsoft Office Suite and Google Workspace; QuickBooks experience a plus Exceptional organizational, time-management, and multitasking abilities in a fast-paced environment Ability to handle confidential information with discretion Strong written and verbal communication skills Professional, dependable, and collaborative team player Ability to uphold SeekOne's values of integrity, excellence, faith, and people-first leadership Commitment to continuous personal growth and development Strong listening skills with the ability to understand intent and goals WHAT VITAL ASSISTANCE DO YOU PROVIDE AS OUR PERSONAL EXECUTIVE ASSISTANT? As a Personal Executive Assistant to the Owners, you play a direct and vital role in supporting company leadership while keeping operations running smoothly. You manage the owners' calendars, schedule and coordinate meetings, and track follow-up actions to keep projects moving forward. You act as a trusted liaison-communicating on behalf of the owners with staff, clients, and external partners-ensuring communication flows seamlessly. You'll also arrange travel, handle correspondence, and support events, while contributing to special projects that reflect the owners' vision for efficiency and growth. Every day, you bring focus, organization, and a people-first approach as you work side by side with our owners to help lead the company forward. ADVANCE YOUR ADMINISTRATIVE CAREER TODAY! If you're ready to put your executive-level administrative skills to work directly alongside the owners in a place that values people first, we'd love to meet you. Applying is quick and easy-our process takes less than 3 minutes. Take the next step and join a team where you can grow, make an impact, and thrive! Job Posted by ApplicantPro

An ambitious CEO and entrepreneur who manages multiple creative ventures across various industries is seeking a Part-Time Executive/Personal Assistant. This role involves managing properties, running errands, and ensuring that both personal needs and business operations run smoothly. The CEO is looking for a sharp, proactive, and solution-oriented Executive/Personal Assistant who can take the initiative to solve problems and explore creative approaches as needed. This position offers a unique opportunity to start part-time, with the potential for increased hours on a more consistent basis. Job Summary The primary goal of this specialized Executive/Personal Assistant role is to optimize the CEO's time and maintain smooth operations, especially during the CEO's travels. Responsibilities ·& & & & & & Property Management: Oversee the management of four Airbnb properties. Duties include (but are not limited to) serving as the primary point of contact for guests, resolving any complaints, scheduling and attending maintenance appointments, coordinating cleaning and laundry, managing inventory, conducting inspections, decorating for holidays, and performing any other related tasks necessary to ensure the smooth operation of the properties. ·& & & & & & Groundskeeping Pet Care: Provide care for the pets and maintain the gardens at each property. ·& & & & & & Errands: Handle various errands, including grocery shopping, supply runs, trips to the farmers' market, visits to the post office, and any other necessary tasks. & Requirements Essential Qualifications: Availability Monday-Sunday 7 AM - 3 PM (Some of the time on standby/on call) Must have a reliable car/transportation Strong willingness to learn High level of efficiency and comprehension. Possess excellent organizational and time management skills, along with the ability to adhere to strict timelines. Strong communication abilities and professional demeanor. Flexibility to adapt to changing priorities and schedules. Ability to work independently with minimal supervision. Tech-savvy with a demonstrated ability to learn new systems quickly Entrepreneurial mindset: Used to working in a start-up business environment and a growth-oriented attitude. Bonus: If you are handy (fix minor repairs) crafty.