Executive assistant jobs in Jackson, TN - 1,708 jobs

Mainline Services is seeking a highly organized and experienced Executive Assistant to provide administrative support to our executive team. The ideal candidate will possess excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. This role will play a crucial part in ensuring the smooth operation of our executive office and facilitating effective communication within the company. Responsibilities Provide administrative support to the executive team, including but not limited to scheduling meetings, managing calendars, and making travel arrangements. Prepare and edit correspondence, reports, presentations, and other documents as needed. Coordinate and facilitate internal and external communications, including answering phone calls, responding to emails, and interacting with clients, vendors, and stakeholders. Assist in the preparation of agendas and materials for meetings, take meeting minutes, and follow up on action items. Conduct research and compile data to support decision-making processes. Manage and maintain executive files, records, and databases. Coordinate special projects and events as assigned by the executive team. Act as a liaison between executives and other departments within the company. Perform general office duties such as ordering supplies, organizing office space, and assisting with other administrative tasks as needed. Qualifications: Proven experience as an executive assistant or similar role, preferably in the construction or railroad industry. Proficient in Microsoft Office Suite and other relevant software applications. Excellent communication skills, both written and verbal. Strong organizational and time-management skills with the ability to prioritize tasks. Ability to maintain confidentiality and exercise discretion in dealing with sensitive information. Detail-oriented with a high level of accuracy in work. Ability to work independently with minimal supervision and as part of a team. Flexibility to adapt to changing priorities and deadlines. Professional demeanor and interpersonal skills. This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. Management may assign or reassign duties and responsibilities to this job as needed.

Travel Requirement: Some travel required Employment Type: Full-time Who We Are PITCO Engineering is a fast-growing provider of advanced automation and engineering solutions for manufacturers across the U.S. and abroad. We specialize in robotics, controls, and digital twin technologies that help our clients transform productivity and performance. About the Role We are seeking a highly organized and proactive Executive Assistant to support our CEO. This role requires exceptional organizational and communication skills, the ability to manage shifting priorities, and a high level of discretion when handling confidential information. The Executive Assistant will be responsible for managing emails, scheduling meetings, coordinating the CEO's calendar, and assisting with both professional and personal logistics. Flexibility is key, as the workload and schedule may vary. Occasional travel will be required. Responsibilities Manage and prioritize the CEO's email inbox and communications. Coordinate and maintain the CEO's calendar, scheduling meetings across multiple time zones. Organize business travel arrangements, accommodations, and itineraries. Support the CEO with follow-ups, reminders, and action tracking. Assist with preparation of presentations, documents, and reports. Provide administrative support for meetings, including agendas, notes, and follow-up. Handle confidential information with professionalism and discretion. Occasionally support personal scheduling or tasks that overlap with business. Minimum Qualifications Proven experience supporting senior management or executives in a fast-paced environment. Excellent communication (written and verbal) and interpersonal skills. Strong proficiency in MS Office (Outlook, Word, Excel, PowerPoint). Ability to manage multiple priorities and deadlines under pressure. Flexibility in work hours to accommodate shifting schedules and travel needs. Must pass drug screening and background check. Valid U.S. driver's license and ability to obtain a passport for travel. Must be eligible to work in the U.S. (no visa sponsorship available). Desired Qualifications Bachelor's degree in Business Administration, Communications, or related field. Experience in a hybrid work environment supporting C-level executives. Familiarity with scheduling software, CRM, or project management tools. What We Offer Competitive compensation. Comprehensive benefits package Paid training and ongoing professional development. Hybrid work flexibility. • • Opportunity to work closely with the CEO of a growing, international engineering company.

SHR Talent is partnering with a client in its search for a highly organized Executive Assistant to support the Chief Executive Officer (CEO) and select members of the executive leadership team at its Birmingham office. The Executive Assistant role is ideal for a proactive, detail-oriented professional who enjoys being close to leadership, managing priorities, and helping run the day-to-day rhythm of a fast-moving business. The ideal candidate is polished and resourceful with strong organizational, time management, and prioritization skills, excellent communication abilities, a proactive, solutions-oriented mindset with attention to detail, maintains a high level of discretion, professionalism, and emotional intelligence, is comfortable operating in a fast-paced, evolving environment, and thrives in an office-based leadership support role. The Executive Assistant role blends traditional executive assistant responsibilities with broader business management support, requiring strong communication skills, discretion, and the ability to anticipate needs in a dynamic environment and offers strong visibility, meaningful responsibility, and the opportunity to grow alongside an organization that is continuing to scale. Responsibilities: Provide high-level administrative and operational support to the Chief Executive Officer and select executive leaders Manage complex calendars, scheduling, and meeting coordination Serve as a gatekeeper and liaison between leadership and internal and external stakeholders Prepare meeting materials, agendas, notes, and follow-ups Assist with business operations, special projects, and executive initiatives Coordinate travel arrangements and expense reporting Help maintain office organization, workflow, and communication cadence Track action items and ensure follow-through across leadership priorities Handle confidential and sensitive information with discretion and professionalism Support ad hoc projects as needed to help leadership operate efficiently Qualifications: Bachelor's degree preferred, but not required with relevant experience 5+ years of experience as an Executive Assistant or similar role Experience supporting C-level or senior executive leadership Strong proficiency in Microsoft Office or Google Workspace

Company: Holland Homes, LLC Salary Range: $55,000-$70,000 The Role We are seeking a highly organized, proactive, and detail-oriented Executive Leadership Associate to provide comprehensive support to the CEO. This role is critical in ensuring the CEO's office runs smoothly and efficiently. The ideal candidate is resourceful, professional, and thrives in a fast-paced environment while maintaining confidentiality and discretion. This role is unique, in that it serves as a 2-year training opportunity directly under the CEO. Join an exclusive executive leadership development program designed to attract top-tier talent and empower high-capacity leaders. This role accelerates your growth, fast-tracks your career trajectory, and unlocks your full potential for promotion and impact. 2-year commitment Initial 18 months: work directly with the owner and CEO Final 6 months: continue to carry out the role while hiring, training, and replacing the role Key Responsibilities Executive Support & Calendar Management Manage and prioritize the CEO's calendar, including scheduling meetings, appointments, and travel arrangements. Coordinate internal and external meetings, ensuring all logistics and materials are prepared. Act as the primary point of contact for the CEO, handling communications with professionalism and discretion. Administrative & Operational Support Prepare reports, presentations, and correspondence on behalf of the CEO. Maintain organized filing systems (digital and physical) for confidential documents. Assist with expense reporting and budget tracking for the executive office. Leadership Team Coordination Support Lead Team meeting preparation, including agendas, materials, and minutes. Liaise with senior leadership and department heads to ensure alignment on priorities and deliverables. Special Projects & Event Coordination Assist with strategic projects and initiatives directed by the CEO. Coordinate executive-level events, offsites, and stakeholder engagements. Unparalleled Leadership Exposure In this role, you will work directly with the Owner of the company, supporting daily administrative operations while gaining unique access to the inner workings of executive leadership. This opportunity offers: Direct mentorship from the Owner and insight into strategic decision-making Comprehensive understanding of business operations and what it takes to run a successful organization Exclusive exposure to entrepreneurial vision and the company's long-term direction Professional development opportunities designed to enhance your leadership capabilities Proven personal disciplines to accelerate growth and position you for future promotion Performs other duties as assigned. Preferred Qualifications Bachelor's degree in Business Administration, Communications, or related field preferred. Experience supporting C-suite executives or senior leadership. Exceptional organizational, time management, and multitasking skills. Strong written and verbal communication abilities. High level of discretion and confidentiality. Ability to anticipate needs and solve problems proactively. Requirements Proficiency in Microsoft Office Suite. On-site work from 8 a.m. - 5 p.m. A 90-day probationary period will commence on day 1 of employment. Work Location: In person

A respected Louisville organization is seeking an exceptional Executive Assistant to provide high-level administrative and operational support within a fast‑paced, high‑visibility environment. This role is ideal for someone who brings structure, clarity, and precision to complex priorities and operates with the highest level of professionalism and discretion. Key Responsibilities • Full ownership of a dynamic, fast‑changing executive calendar • Prioritization of meetings, commitments, and strategic initiatives • Coordination of internal and external communications • Preparation of agendas, materials, presentations, and follow‑up actions • Support for travel planning, logistics, and executive-level coordination • Acting as a trusted liaison across departments and with external partners • Maintaining strict confidentiality around sensitive information What We're Looking For • Proven experience supporting senior executives or leadership teams • Exceptional attention to detail and organizational discipline • Strong written and verbal communication skills • Ability to anticipate needs and proactively manage priorities • Mastery of Microsoft Office Suite and Outlook calendar management • High emotional intelligence, sound judgment, and a calm, solutions‑oriented approach Why This Role Stands Out • High organizational visibility and influence • Opportunity to bring structure and impact to a fast‑paced executive office • A culture that values professionalism, trust, and proactive problem‑solving If you excel at managing complexity, staying ahead of the day, and supporting leadership at a high level, we'd love to connect. Please reach out or apply directly to learn more.

- Community/Association Management Beacon Management Services is hiring an *Entry-Level Team Member* to join our association management company. This is a great opportunity to grow your career with an excellent team-oriented work environment. **Duties Include: * Administrative support * Property visits * Data entry * Hands-on training for growth and skillset **What We're Looking For: * Strong work ethic * Dependable and reliable * Excellent customer service skills * Positive, team-focused attitude * Reliable vehicle and valid driver's license required **What You'll Get: * Great opportunity for career growth * Supportive and collaborative work environment * Hands-on training and development * Competitive benefits package * Health insurance benefits * Paid time off * Retirement savings plan If you're motivated, dependable, and enjoy helping others, **we want to hear from!! Qualifications Strong interpersonal, customer service and communication skills Ability to multitask Show initiative Proficient in Microsoft Office suite Proficient in web applications

Founded in 2016, DB General Contracting, LLC is a full-service construction partner specializing in General Contracting, Construction Management, Renovation, and Commercial Construction. Based on a foundation of integrity, craftsmanship, and transparent communication, DB General Contracting is committed to delivering high-quality projects for clients. The experienced team manages projects of various sizes, from intricate renovations to large-scale commercial builds, with precision and professionalism. They work closely with clients, architects, and trade partners to create functional and durable spaces that meet each project's unique needs. The company prides itself on delivering projects on time, within budget, and to the highest standards of quality. Position Summary We are seeking a reliable, detail-oriented Part-Time Administrative Assistant to support our day-to-day financial and administrative operations. This is an onsite role ideal for someone with strong QuickBooks experience and excellent organizational skills. Key Responsibilities Maintain accurate financial records using QuickBooks Manage Accounts Payable, including entering bills and scheduling payments Manage Accounts Receivable, including invoicing and payment tracking Prepare and issue checks as needed Create and send invoices to clients/customers Maintain and reconcile the checkbook ledger Collect, organize, and maintain tax and insurance documentation for subcontractors Ensure records are up to date, accurate, and audit-ready Provide general administrative support related to bookkeeping functions Qualifications Proven experience with QuickBooks Strong understanding of accounts payable and accounts receivable processes High attention to detail and accuracy Strong organizational and record-keeping skills Ability to handle sensitive financial information confidentially Prior administrative or bookkeeping experience preferred Schedule Part-time Onsite

The Executive Director serves as LCYDC's chief executive officer and is responsible for all aspects of leadership, strategy, and community engagement. Reporting to the Board of Directors, the Executive Director oversees operations, finances, and programs while fostering a culture of accountability, transparency, and compassion. This role represents a rare opportunity to lead one of Alabama's most respected youth and family service organizations through its next phase of development. The incoming Executive Director will have the support of a dedicated board and experienced staff while shaping LCYDC's future vision. Success in this role will require a leader who is highly relational, visible, and comfortable working both on the ground and at the strategic level building partnerships, managing complex systems, and inspiring confidence across stakeholders. Key Responsibilities Strategic and Organizational Leadership You will guide the organization's long-term vision, ensuring that LCYDC continues to meet community needs while maintaining excellence in care and service delivery. Lead all programs and services in alignment with LCYDC's mission and strategic objectives. Partner with the Board of Directors to establish a multi-year strategic plan focused on program quality, staff development, and measurable outcomes. Build and maintain a cohesive executive leadership team that promotes collaboration and accountability. Serve as the organization's ambassador, representing LCYDC at community events, professional networks, and with local and state partners. Operations and Administration This role requires a hands-on operational leader capable of managing complex service lines with diverse staff. You will ensure that daily operations across programs run smoothly and in full compliance with safety and quality standards. Oversee day-to-day operations across all LCYDC programs. Supervise and support senior leaders including the Deputy Director, CFO, HR Specialist, and Program Directors. Strengthen internal systems for HR, risk management, and safety. Drive initiatives to improve morale, retention, and professional growth across departments. Fiscal Oversight You will work closely with the CFO and Finance Committee to manage budgets, ensure compliance with all funding agreements, and position the organization for continued stability and expansion. Manage an annual operating budget of approximately $10 million with accountability for financial performance and compliance. Oversee budgeting, reporting, and audit processes. Maintain strong relationships with funding agencies, including DHR, Medicaid, and county partners. Identify new funding sources and partnerships to enhance program sustainability. Regulatory Compliance and Quality Assurance LCYDC operates in a highly regulated environment that demands constant vigilance. You will ensure that all programs meet accreditation standards and contractual obligations while fostering a culture of continuous improvement and accountability. Ensure compliance with all applicable licensing, accreditation, and Medicaid requirements. Maintain readiness for audits, inspections, and accreditation reviews. Oversee quality assurance and risk management frameworks that safeguard youth and staff. Community and Government Relations LCYDC's effectiveness relies on its reputation and partnerships within the community. You will serve as the organization's primary representative, building relationships that strengthen its local impact and ensure broad public support. Cultivate partnerships with the Lee County Commission, local mayors, law enforcement, courts, and school systems. Act as spokesperson for LCYDC in the media and at public forums. Engage community leaders and partner organizations to promote collaborative solutions to youth and family challenges. Board Relations and Governance Working in partnership with the Board, you will maintain open communication and ensure sound governance. Your leadership will help the Board make informed decisions and remain strategically engaged. Provide transparent and timely updates on operations, finances, and programs. Support Board development and participation in strategic planning. Ensure alignment between Board policy and operational execution. Qualifications & Experience Master's degree in social work, psychology, education, administration, or a related field. Minimum of five years of progressively responsible experience in family and children's services, including supervisory and administrative responsibilities. Demonstrated ability to manage complex operations, including budgets exceeding $5 million and teams of 75 or more. Strong understanding of youth and family service systems, including DHR and juvenile justice. Proven track record in compliance, accreditation, and performance management. Exceptional communication skills with the ability to engage staff, families, and public officials. Experience leading during organizational transition or change. Preferred: LCSW or comparable state licensure. Familiarity with CoA accreditation and Alabama's DHR standards. Experience with Lee County or other comparable communities in the region

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Verifying and updating record Processing orders Processing fingerprint card submissions Pulling, scanning, and inputting cards Other general administrative duties Qualifications High school diploma or equivalent

Machine Technology, Inc. is a precision manufacturing company specializing in high-tolerance machined components for industries such as aerospace, automotive, medical, and defense. Leveraging advanced multi-axis CNC Swiss lathes, CNC turning centers, and CNC milling machines our team of skilled machinists and engineers supports the critical manufacturing operations of our valued partners. We are committed to innovation, precision, and customer satisfaction. Role Description This is a full-time on-site role for an Administrative Assistant located in St. Louis County, MO. The Administrative Assistant will manage daily administrative tasks to ensure smooth office operations, complete data entry & manage documentation for customer orders, vendor orders, A/R & A/P, and assist in the coordination of customer order fulfilment. Other responsibilities include filing, supply management/ordering and providing exceptional customer service via phone & email. Qualifications Experience in a small company office Familiarity with maintaining documentation for order/contract compliance Strong phone & email etiquette with professional communication skills Experience in a discrete manufacturing environment Exceptional organizational and multitasking abilities Proficiency in standard office software (e.g., MS Office Suite) plus ERP/MRP systems Strong time management and attention-to-detail skills Ability to work collaboratively in a team environment High school diploma or equivalent; additional relevant certifications are a plus

Executive Director | Pegasus Senior Living - Ridgeland Place Lead a premier senior living community as the visionary behind operations, culture, and growth. As Executive Director, you'll drive occupancy, oversee P&L, cultivate a thriving team, and create an exceptional resident experience that sets Ridgeland Place apart. You're the face of the community-building relationships with residents, families, and referral partners while ensuring operational excellence across all departments. The Opportunity: Join Pegasus Senior Living, a respected leader known for supporting their EDs with resources, autonomy, and career growth. Command a highly competitive base salary that reflects your leadership caliber + generous quarterly bonuses directly tied to occupancy, financial performance, and community success. Four bonus payouts annually mean your wins are rewarded consistently throughout the year. Perfect for a proven senior living leader ready to make their mark with a company that invests in both their communities and their people. Your results. Your earnings. Your legacy. Executive Director Perks, Programs, and Benefits: Lucrative base salary and bonus potential Competitive Benefits! Some highlights include: Medical, Dental, Vision, 401K including matching, Employee Assistance and much more! Career Development and Advancement Opportunities Nationwide through our Mentorship Program Incredible Company Culture To learn more about Pegasus Senior Living and to explore our full benefits offerings, check us out at Careers | Senior Living Communities - Pegasus Senior Living ABOUT THE POSITION: The Executive Director (ED) will provide proactive leadership, overall direction, administration, and management of all aspects of the community to include effective employee management and solid financial performance. The Executive Director will ensure fulfillment of our commitment to provide residents with excellence in quality within an upscale senior living environment unequaled in the industry. The ED will report directly to the Regional Vice President of Operations and will independently operate an inspiring and professional property that reflects excellence and an “above the line” creative environment. They will provide visible, proactive leadership in creating and maintaining the highest standards of customer satisfaction relating to resident care, facilities, food service, life enrichment activities, housekeeping, and staff interactions. Duties and responsibilities of the Executive Director include the following: Responsible for the financial performance of the community, operating within the approved budget, meeting and ideally exceeding established performance outcomes and company targeted operating income. Foster a strong, cohesive team environment that builds confidence and strong morale among staff and high staff retention. Lead the marketing and positioning of the community through personal involvement with strategy and sales initiatives. Create the focal point for senior living in the area through clearly communicating the image and brand of the company. Build positive service-focused relationships with residents of the community, their families, and staff members. Ensure compliance with state and other government regulations. Hire, develop and retain high quality multi-functional teams. Required Skills, Experiences and Competencies: Sales skills: Experience overseeing sales with significant accomplishments in building a customer service experience. Understands the sales process from generating prospects, using analytics & closing agreements. Financial Acumen: Nimble in managing both top-line results and expense control. Strategically manage pricing to consistently accomplish business goals. Operational Excellence: Demonstrates operational excellence by applying company standards while holding the team accountable. Has experience successfully managing volatile business cycles and operations and consistently delivering results/outcomes.

About Cedarhurst: Cedarhurst Senior Living is a leading provider of senior living communities, dedicated to enriching the lives of residents through exceptional care and personalized services. With a commitment to excellence and innovation, Cedarhurst creates vibrant environments where seniors can thrive and enjoy a fulfilling lifestyle. Why Work for Cedarhurst: At Cedarhurst, our core values guide how we work together and how we care for those we serve. We expect every team member to be passionate, trustworthy, empathetic, positive, respectful, and approachable. Being part of Cedarhurst means making a meaningful difference every day.?? We believe our team is our greatest strength. That's why we invest in comprehensive training, as well as opportunities for both personal and professional growth. We're committed to promoting from within and supporting team members who want to build their careers with us.? Cedarhurst offers a competitive benefits package, including medical insurance, life insurance, long-term disability coverage, and a 401(k) plan with company match (after one year of service) for eligible employees.? At Cedarhurst, we go beyond the standard benefits program to recognize and support our team. Along with comprehensive benefits, we offer GROW Points-a unique rewards system that celebrates your hard work and dedication. You'll also enjoy perks like exclusive Skechers shoe discounts, early paycheck access, and more!? Position Summary: The Executive Director, reporting directly to the Regional Director of Operations, serves as the senior leader of the Community with responsibility for strategic oversight, daily operations, and long-term performance. This role ensures the delivery of exceptional resident care and customer service while maintaining full compliance with all regulatory standards and driving achievement of financial and operational goals. The Executive Director leads and develops department heads and staff across all functional areas, fostering a culture of accountability, engagement, and alignment with the Company's mission and values. In addition to overseeing sales and occupancy growth, the Executive Director actively represents the Community in the marketplace, building strong relationships with residents, families, employees, and local partners to enhance the Community's reputation and ensure long-term success. Essential Functions: Responsible for the day-to-day operations of the Community including profit and loss, marketing, sales, regulatory compliance, maintaining high customer satisfaction, meeting financial expectations, and ensuring a quality workforce. Make business decisions based on the best interests of the company and its employees. Manage three to five (3-5) subordinate supervisors who supervise a total of approximately 30-50 employees in the areas of Housekeeping, Resident Care, Maintenance, Dietary and Office Administration. Provide overall direction, coordination, and evaluation of each department. Create a professional environment that represents the vision and values of the Company. Meet/exceed budgets and targeted community performance goal. Foster a sales-oriented environment within the community by supporting the Director of Sales through conducting tours, following up with calls, and facilitating weekly top prospect sales meetings alongside the Director of Sales and Director of Nursing, ensuring the community is consistently prepared for tours. Demonstrate competence in regulatory compliance and ensure that the property stays in regulatory compliance with all regulatory agencies. Hire, orient, supervise, evaluate, review, and appropriately discipline subordinate staff. Attend corporate sponsored meetings and training sessions as required. Actively participate in networking and community-based groups that are relevant to the Company's business. Adhere to the organization's core standards, communication expectations, mission, and core values. Ensure alignment with owners' vision for service quality and value creation. Ensure effective communication is being utilized by community staff with the residents' families concerning residents' care, encompassing their physical, personal, and emotional wellbeing. Work well with others and take direction from management, as well as taking initiative with the capability to engage in conflict intervention and resolution for residents, families, employees, and others as needed. Other duties as assigned. Qualifications: Bachelor's degree preferred. Minimum of 2-3 years of management experience preferred, with senior living experience strongly desired. Applicable state licensure is required. CPR or BLS certification preferred. Experience with accounting functions such as accounts payable and receivable, posting ledgers, balancing and reconciling accounts. Demonstrated proficiency in common digital tools and applications, including Microsoft Office programs (Outlook, Excel, Word), web-based platforms, electronic health record systems, and any HR-related systems as applicable. Working Conditions: This position may need to walk or stand for extended periods and move throughout the community, resident apartments, and other areas of the community. While performing the duties of this job, the employee may occasionally be required to stoop, kneel, crouch, or crawl, as well as climb or balance. While performing the duties of this job, the employee is required to communicate effectively and identify/interpret written information. ? This position may need to lift up to fifty (50) pounds independently, and up to 200 pounds with assistance.? Individuals in this position are required to follow all infection prevention and control protocols, including the use of personal protective equipment (PPE) when necessary, to ensure the health and safety of residents, staff, and visitors. This role involves actively participating in all staff activities aimed at fostering teamwork, unity, and morale. The individual will contribute as a collaborative team player, working alongside colleagues to create a supportive and cohesive work environment.? Individuals in this position are required to stay current on all training and ongoing education initiatives. They are expected to actively pursue self-improvement and embrace opportunities for continuous learning to enhance their skills and knowledge. We are an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, we will provide reasonable accommodations to qualified individuals with disabilities and encourages prospective employees and incumbents to discuss potential accommodations with the employer.? Cedarhurst considers the health and safety of its residents, family members, and team members as its highest priorities. All offers of employment are contingent upon the successful completion of a background check and drug screening, participation in required health assessments (such as TB testing or physical evaluations), and the use of designated personal protective equipment (PPE) as required by company policy and applicable law.?

Job Title: Warehouse Administrative Assistant Work Schedule: Monday-Friday, 7:00 AM - 3:30 PM Schedule may vary based on business needs During peak season (March-May), shifts may extend up to 12 hours and include nights and weekends Job Summary The Administrative Assistant supports daily site operations by managing administrative, inventory, and logistics-related tasks. This role works closely with operations, shipping/receiving, and safety teams to ensure accurate documentation, efficient workflows, and compliance with safety and inventory procedures. Key Responsibilities Administrative & Office Support Manage and distribute incoming and outgoing mail, emails, voicemails, and other correspondence Perform copying, filing, faxing, data entry, and confidential document handling Coordinate calendars, meetings, and site events as needed Order catered meals and assist with meeting and event logistics Prepare and submit expense reports Shipping, Receiving & Inventory Support Monitor and administer shipping and receiving activities for the facility Perform daily and monthly inventory reconciliation and reporting Enter Bills of Lading (BOLs) into Excel for inventory tracking Conduct daily inventory checks and assist with inventory accuracy Support basic logistics and supply chain coordination Scale & Truck Operations Support Scale inbound and outbound dry fertilizer trucks Scale inbound and outbound anhydrous ammonia trucks Ensure truck drivers have proper personal protective equipment (PPE) prior to receiving pick tickets Safety & Compliance Support Assist with contractor safety orientations and permitting processes Support site safety procedures and documentation requirements Required Skills & Qualifications Proficiency in Microsoft Office (Excel, Word, Outlook) Basic computer and data entry skills Experience with inventory tracking or inventory management Familiarity with supply chain or logistics operations Ability to handle confidential information with discretion Strong organizational and communication skills Preferred Qualifications Experience with SAP S/4HANA Prior experience in a manufacturing, agricultural, or industrial environment Knowledge of shipping, receiving, or warehouse operations Work Environment Office and industrial site environment Interaction with truck drivers, contractors, and operations personnel Must be able to adapt to extended hours and changing schedules during peak seasons

The Lutheran Church - Missouri Synod The LCMS Mission "In grateful response to God's grace and empowered by the Holy Spirit through Word and Sacraments, the mission of The Lutheran Church-Missouri Synod is vigorously to make known the love of Christ by word and deed within our churches, communities, and world." Department Profile The President has ecclesiastical, ecumenical, and administrative responsibilities as outlined throughout the Constitution and Bylaws and are carried out in the context of the various roles and responsibilities of Synod leadership (officers, boards, agencies, etc.) as outlined in the LCMS Handbook and LCMS Board of Directors policies. The President serves as the chief ecclesiastical officer of the Synod. He is responsible for the ecclesiastical supervision of the doctrine taught and practiced in the Synod, including all Synodwide corporate entities (Bylaw 3.3.1.1) and of all officers of the Synod and its agencies, the individual districts of the Synod (through the respective district presidents), all district presidents (Bylaw 3.3.1.1.1), and all employed by the Synod (Const. Art. XI B 1 a). He also supervises, through the Chief Mission Officer (CMO), the activities of the CMO's subordinates. The President does not serve as the “general” supervisor of other officers and their areas, such as the Chief Financial Officer (CFO) and Chief Administrative Office (CAO), who are supervised by and report to the Board of Directors, but does oversee (as defined in Bylaw 1.2.1 [p]) the activities of all officers, executives, and agencies of the Synod to see to it they are acting in accordance with the Constitution, Bylaws, and resolutions of the Synod (Bylaw 3.3.1.2). The President is the chief ecumenical officer as outlined in Bylaw 3.3.1.1.2. The President leads the Administrative Team and is supported, with regard to the national office, by the Operations Team (Bylaw 3.5.1.1). These teams assist both the President and the Board of Directors in carrying out their respective oversight, supervision, management, and coordination (Bylaws 3.5.1-2). Reporting Relationships Reports to and is accountable to the President. Serves as a member of the President's Executive Staff, working collaboratively with other OTP staff including the First Vice-President, administrative staff, the Chief Mission Officer, other Synod Officers, and Unit Executives; also interfaces as needed with Synod congregations, members, districts, schools, universities, seminaries, other institutions and/or organizations of the Synod. Position Summary Essential Job Functions • Serves as convention coordinator for the Synod Convention carrying out planning, organization, and implementation of national convention and the installation service; • Responds to inquiries on behalf of the President, as needed. • Works behind the scenes to solve problems, mediate disputes, and deal with issues before they need to come to the President. • Serves as advisor to the President in areas of expertise, assisting him in carrying out the goals, functions, and strategies of the President's Office. • Plans, participates, and attends meetings of the President and other advisors, as requested by the President. • Assists the President in his responsibilities and roles with various committees, board meetings, task forces, district visitations, making board/commission appointments and/or nominations, hiring approvals, etc. • Coordinates President's review and approval of requested event speakers; • Assists in the annual Synod budget development process. • Oversees publication of quarterly Free to be Faithful newsletter. • Conducts research, gathers information, prepares presentation and reports for internal and external audiences on behalf of the President, as assigned; • Participates with other presidential staff persons in the operation of the Office of the President. • Completes special projects of the President's office, as assigned; Education and Experience • Active, in good standing, member in an LCMS congregation. • Good understanding of and faithful to the Holy Scriptures and Lutheran Confessions and completely and evangelically supportive of the doctrinal position of the LCMS. • Advanced academic or professional degree, preferred • Proven skill and working knowledge of sound administration procedures. • At lease five years experience working in a team setting, preferably in a church, school or district setting. • Superior written and oral communications skills. • Above average ability to be sensitive to the needs of people. • Significant knowledge of the structure and polity of the Synod. Competencies (Knowledge, Skills and Abilities) • Superior skills in reading, writing, and reasoning • Excellent verbal communication skills with colleagues, constituents, partners, and stakeholders • Competent diplomatic and hospitality skills • Experience in budget development and management, preferred • The ability to exercise and promote confidentiality and security connected with the Office of the President. • Ability to handle moderate to high levels of stress. • Organized and detail orientated • Adaptable, comfortable with frequent change • Self-starter, able to accomplish goals/tasks without daily supervision • Able to juggle multiple projects and deadlines at the same time • Able to stay calm under pressure • Travel as required by the President with the possibility of working extended schedules as necessary. Supervisory Responsibility NONE

Executive Assistant to the Vice President for Student Affairs / Manager Divion: Student Affairs Reports To: Vice President for Student Affairs FLSA Status: Non-Exempt The Administrative Assistant to the Vice President for Student Affairs and Manager provides high-level administrative support to the Vice President and manages the daily operations of the Division of Student Affairs. This position plays a critical role in supporting the various departments within the Division of Student Affairs, ensuring efficient communication, coordination, and execution of student-centered programs and services that align with Lane College's mission. Key Responsibilities: Executive Administrative Support * Serve as the primary administrative liaison for the Vice President for Student Affairs. * Manage the Vice President's calendar, schedule meetings, and coordinate travel and event logistics. * Draft and prepare correspondence, reports, presentations, and meeting materials. * Maintain confidentiality and professionalism in all communications and recordkeeping. Office Management * Oversee daily operations of the Division of Student Affairs, including supply inventory, equipment maintenance, and workspace organization. * Supervise and schedule student workers and interns assigned to the office. * Ensure the office environment is welcoming, organized, and responsive to student and staff needs. * Maintain filing systems and records in accordance with institutional policies and FERPA guidelines. Division-Wide Departmental Support * Provide administrative and logistical support to departments within the Division of Student Affairs, including: * Residential Life * Student Life * Counseling Services * Cheerleading and Mascot Program * Health Services * Student Conduct * Assist with coordination of interdepartmental meetings, initiatives, and collaborative events. * Support departmental reporting, data collection, and communication efforts. * Facilitate cross-departmental scheduling and resource sharing. Event & Program Coordination * Assist in planning and executing student affairs programs, workshops, and campus-wide events. * Coordinate event logistics including space reservations, catering, materials, and communications. * Serve as a point of contact for vendors and external partners supporting student affairs initiatives. Budget & Procurement * Monitor and reconcile budgets for the Division of Student Affairs and assist departments with budget tracking. * Process purchase orders, invoices, and expense reports in compliance with college financial policies. * Maintain records of expenditures and assist with annual budget planning. Communication & Outreach * Manage internal and external communications for the Office of Student Affairs. * Maintain departmental websites, social media accounts, and digital bulletin boards. * Disseminate timely information to students, faculty, and staff regarding student affairs programs and services.

Your Role Do you enjoy a fast paced, creative environment surrounded by bright and driven colleagues? Do you approach every challenge with a can-do spirit? Use your passion for service and attention to detail to help the Gensler team bring designs to life. As a Studio Coordinator/EA, you will provide administrative support to a team of industry-leading designers and architects. You're at the heart of your studio and office's activities and the soul that keeps your studio moving forward. Studio Coordinators/EA's act as an ambassador for their studio and a liaison between their directors/principals and many others. What You Will Do * Support Managing Directors with heavy calendar management, detailed travel arrangements, scheduling calls and meetings, processing expense reports, and PCARD reconciliation, and maintaining professional state licenses and memberships. * Support Studio Director and Operations Leader with administrative needs, including scheduling meetings, processing expense reports, preparing correspondence, etc. * Assist Studio Director with operational aspects of running the studio including but not limited to organizing studio meetings, staffing, financial tracking, timecard collection, PTO tracking, proposal/presentation preparation * Assist in processing, editing, and proofing contract documents for clients and consultants * Assist Design Managers with administrative tasks including but not limited to logging RFIs and submittals, setting up and maintaining project directories, setting up new projects in project accounting system, transcribe and distribute meeting notes, etc. * Coordinate business travel arrangements for all studio members utilizing corporate travel systems (domestic and international) * Assist with coordinating internal and external onsite meetings to include reserving conference rooms, preparing meeting agendas, arranging meals and beverages, and greeting guests * Coordinate physical archiving of studio projects * Liaise with other administrative departments to ensure with seamless coordination and communication with studio Your Qualifications * Minimum 5 years of experience in professional administrative position supporting senior leadership * Experience booking domestic and international travel * Excellent verbal and written communication skills * Strong executive presence with the ability to interface professionally with all levels of the firm, clients, and subcontractors * Ability to prioritize business responsibilities * Must show ability to problem solve, both individually and as part of a team * Positive attitude and willingness to "go the extra mile" * High level of work ethic and ability to work independently with minimal guidance * Proficiency with Microsoft Office (including SharePoint) * Adobe Suite/In Design experience a plus * Must be available for overtime on an as-needed basis This position is in-person. Successful candidates will be located in the Nashville, Tennessee area. If you're open to relocating to the area, please apply! Non-local candidates are welcome. U.S. News & World Report's 2025-2026 study ranks Nashville in the top 3 places to live in Tennessee! Life at Gensler At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to "Well-being Week," our offices reflect our people's diverse interests. We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets. As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

Executive & Personal Assistant The Executive & Personal Assistant serves as a trusted extension of the CEO, providing high-level executive, administrative, and personal support across both business and personal priorities. This role requires exceptional discretion, sound judgment, and the ability to anticipate needs while managing complex schedules, communications, and sensitive matters with professionalism and care. This role is intended for someone seeking a long-term, trust-based partnership supporting the CEO across evolving business and personal needs. Supervisory Responsibilities: None Duties/Responsibilities: Drafts correspondence, reports, and other written materials for senior leadership. Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff. Calendar Management: Organizes and maintains the calendar to ensure optimal time management. Schedules and coordinates meetings, events, and appointments. Plans and schedules drive times to meetings and travel times to various locations. Email Management: Monitors and manages emails, ensuring timely responses and follow-ups. Purges old emails and unsubscribes from junk mail. Retains important emails and brings attention to those requiring further discussion. Foundation and Community Engagement: Schedules foundation-related activities, including volunteer events. Coordinates and maintains relationships with charitable organizations. Weekly and Daily Task Management: Develops and maintains a weekly schedule, including meetings, walk-throughs, and external engagements. Schedules recurring activities, including personal appointment and maintenance scheduling. Organizes and schedules video calendar content and podcast recordings. Project and Task Organization: Maintains a list of phone calls, projects, and tasks to be completed. Ensures all to-dos are added to the calendar and prioritized based on urgency and importance. Office Management: Performs walk-throughs of facility and participates in walk-throughs with leadership as needed. Manage physical mail by sorting through it, discarding junk, and actioning important items. Personal Assistance: Coordinates personal calendar items, including syncing the personal calendar with work commitments. Schedules and organizes personal trips and itineraries. Manages household-related scheduling, including home maintenance, deliveries, and appointments. Arranges pet care, including feeding and occasional in-home supervision during family travel. Additional duties as assigned by management. Requirements: Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Proficient in email management and calendar scheduling software. Ability to function well in a high-paced and at times stressful environment. Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. Able to type minimum of 50 words per minute. Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software. Maintain confidentiality and discretion in handling all personal and family matters. Demonstrated ability to exercise sound judgment and make independent decisions in confidential situations. Must reside within a 20-mile radius of Gallatin, TN (or within a 30-minute drive) to ensure timely availability for in-person errands, home support, and travel coordination. Education and Experience: High school diploma required; Bachelor's degree in Business Administration or related field preferred. At least four years of related experience required. Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds on occasion.

Special Assistant - Office of the President Department: Office of the President Reports to: President Classification: Full-time, exempt The Special Assistant serves as a key strategic partner to the President, providing high-level coordination and support for presidential initiatives, institutional projects, and executive office operations. This role manages the flow of information and engagement between the President and diverse stakeholders, including the Board of Trustees, senior leadership, faculty, staff, students, alumni, donors, and external partners. The Special Assistant exercises sound judgment, discretion, and diplomacy while advancing Spalding University's strategic priorities in a fast-paced, collaborative environment. Key Responsibilities Strategic Project Management * Lead, coordinate, and execute special projects and strategic initiatives as assigned by the President, including development of project plans and timelines, monitoring progress, and ensuring timely completion of deliverables * Facilitate collaboration across departments and with external stakeholders through task groups, committees, and cross-functional teams * Conduct research, prepare briefing materials, and synthesize data to inform executive decision-making * Track action items and ensure timely follow-up on presidential decisions and directives * Serve as a liaison between the Office of the President and administrative offices, faculty, staff, and external constituencies on assigned initiatives Board of Trustees Support * Plan and coordinate Board of Trustees meetings and retreats, including preparing agendas, materials, resolutions, minutes, and related communications * Maintain official Board policies and records; distribute updates as needed * Coordinate travel and logistics for Trustees attending university events * Serve as liaison to individual Trustees and assist with onboarding of new Board members * Prepare post-meeting documentation including minutes, reports, summaries, and follow-up correspondence Executive Office Coordination * Schedule and coordinate meetings for the senior leadership team and individual sessions with the President * Assist in coordinating agendas for direct reports, staff meetings, and leadership retreats; record meeting notes and track follow-up items * Serve as primary point of contact for matters requiring presidential attention; exercise sound judgment and discretion in managing priorities and access * Manage the President's Office budget. * Provide backup support across the President's Office team as needed Stakeholder Relations and Communication * Liaison with senior leadership, Board members, faculty, students, alumni, donors, and other key constituencies on behalf of the President * Convene and coordinate communication between senior-level administrative offices and the President's Office * Prepare presentations, reports, and briefing materials for internal and external audiences * Represent the President's Office at campus events and with external partners as appropriate Other Duties * Coordinate with the President on scheduling, events, and logistics that support presidential effectiveness * Perform other duties as assigned to support the mission and strategic priorities of Spalding University

Job Description At SeekOne Roofing, we're not just about roofs; we're about people! As a PEOPLE-FIRST organization fueled by purpose, growth, and service, we pride ourselves on making a positive impact in our vibrant Brentwood, TN community and beyond, including the fantastic cities of Nashville, TN and Huntsville, AL. We're excited to announce that we're looking for a passionate full-time Administrative Assistant to join our dynamic team and provide direct day-to-day support to our company leaders! At SeekOne Roofing, we truly value our team members and offer competitive pay and fantastic benefits to show our appreciation. Pay: $50,000 - $60,000 per year based on experience Benefits: Paid training PTO Flexible schedules Weekly mentorship and personal development opportunities Supportive, faith-driven team culture Industry-leading CRM and sales tools Advancement opportunities within a quickly growing company Join our office and help us grow as we continue to make a difference together! Apply now for this exciting role directly supporting the owners! SCHEDULE FOR OUR EXECUTIVE PERSONAL ASSISTANT TO THE OWNERS: During your time assisting our office, you can anticipate a typical Monday to Friday work schedule, with the possibility of occasional weekend shifts as needed. YOUR ROLE AS AN EXECUTIVE PERSONAL ASSISTANT TO THE OWNERS: As an Executive Personal Assistant to the Owners, your role is both dynamic and integral to the organization's success. Each day begins by reviewing and prioritizing the owners' calendar to ensure their meetings, commitments, and strategic goals flow seamlessly. You'll coordinate and facilitate meetings, take detailed notes, and manage follow-up actions to keep projects moving forward. Acting as a trusted liaison, you communicate on behalf of the owners with staff, clients, and external partners. You'll also handle travel arrangements, manage correspondence, and support company events, while assisting with special projects that reflect the owners' vision for growth and efficiency. This position gives you a front-row seat to leadership decision-making and offers countless opportunities to make a meaningful impact right alongside the owners. In order to do this, you'll need to meet the following qualifications: 2+ years of experience as an Executive Assistant, Administrative Assistant, or similar role Bachelor's degree preferred; administrative experience required Proficiency with Microsoft Office Suite and Google Workspace; QuickBooks experience a plus Exceptional organizational, time-management, and multitasking abilities in a fast-paced environment Ability to handle confidential information with discretion Strong written and verbal communication skills Professional, dependable, and collaborative team player Ability to uphold SeekOne's values of integrity, excellence, faith, and people-first leadership Commitment to continuous personal growth and development Strong listening skills with the ability to understand intent and goals OUR COMPANY Our commitment to serving others and making a positive impact is at the core of our operations here at SeekOne Roofing. Guided by our values of BLESSED, FOCUSED, and COMMITTED, we prioritize people in all that we do. We offer comprehensive commercial and residential roofing solutions, leveraging cutting-edge tools and continually refining our techniques to maintain our leadership in the industry. Our unwavering dedication has been recognized with the prestigious GAF badge and the CertainTeed Five Star badge, earning the trust of our valued customers. If you are seeking to join a dedicated team that fosters personal growth and invests in your future, we invite you to connect with us. BE OUR NEW EXECUTIVE PERSONAL ASSISTANT! So, what do you think? If you're excited about the opportunity to work directly with our owners, support their vision, and help drive the success of our growing company, we want to meet you! Our office values your time, so we've got a simple application process that should take you less than 3 minutes to complete. We look forward to meeting you! Job Posted by ApplicantPro