Executive assistant job description
Updated March 14, 2024
6 min read
Executive assistants are administrative professionals who are assigned to work with the company's top executives, completing a variety of tasks. These tasks include managing a schedule and calendar, managing emails and phone calls, coordinating with other departments, arranging meetings, and preparing reports.
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Example executive assistant requirements on a job description
Executive assistant requirements can be divided into technical requirements and required soft skills. The lists below show the most common requirements included in executive assistant job postings.
Sample executive assistant requirements
- Bachelor’s degree in Business Administration or related field.
- Minimum 5 years of experience in executive support.
- Proficiency in MS Office Suite.
- Strong organizational and time management skills.
- Ability to work independently and as part of a team.
Sample required executive assistant soft skills
- Excellent written and verbal communication skills.
- High degree of professionalism and discretion.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- Strong interpersonal skills and ability to build relationships.
Executive assistant job description example 1
Trinity Health executive assistant job description
Administrative support the Chair for the Department of Surgery which includes activities for the department.
This role supports the Department of Surgery Chair with both academic and clinical responsibilities. There will be regular interaction with internal and external contacts from both the Medical Center and Loyola University at a senior management level. Prior administrative experience in a clinical or academic environment is preferred and expert knowledge of Microsoft office suite is preferred.
ADMINISTRATIVE SUPPORT - Significant calendar management and event coordination responsibilities. Maintains executive's calendar(s) to include scheduling meetings for executive and the department. Arranges professional appointments and room set-up as needed. Prepares and distributes meeting materials, attends meetings as requested, transcribes and distributes meeting minutes. Proactively monitors and prioritizes executive's calendar to anticipate and resolve conflicts.
COMMUNICATION - Composes effective and concise correspondence, announcements, training materials, narrative summaries and reports, proposals and letters of recommendation as needed. Compiles data to prepare operational reports and assists with preparation of material for on-boarding new surgeons, academic promotions, reappointments, and expense reports. Managers and maintains records of professional memberships, affiliations, conferences for executive and department.
AD HOC PROJECTS & EVENT PLANNING - Works independently and completes various projects as needed or as directed by administrator by proficiently researching and gathering information from internal, external and internet sources. Summarizes and compiles findings in written reports, spreadsheets, graphs or other appropriate format. Effectively utilizes a variety of resources to plan and execute both on-site and off-site event planning.
**Position Requirements:**
**Minimum Education:**
Required: High School Diploma plus training acquired through work experience or education
Preferred: Administrative or technical background acquired through completion of 2 - 3 years of college
Specify Degree(s): Business
**Minimum Experience:**
Required: 6-10 years of previous job-related experience
Preferred: 10+ years of previous job-related experience
**Our Commitment to Diversity and Inclusion**
Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.
Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.
This role supports the Department of Surgery Chair with both academic and clinical responsibilities. There will be regular interaction with internal and external contacts from both the Medical Center and Loyola University at a senior management level. Prior administrative experience in a clinical or academic environment is preferred and expert knowledge of Microsoft office suite is preferred.
ADMINISTRATIVE SUPPORT - Significant calendar management and event coordination responsibilities. Maintains executive's calendar(s) to include scheduling meetings for executive and the department. Arranges professional appointments and room set-up as needed. Prepares and distributes meeting materials, attends meetings as requested, transcribes and distributes meeting minutes. Proactively monitors and prioritizes executive's calendar to anticipate and resolve conflicts.
COMMUNICATION - Composes effective and concise correspondence, announcements, training materials, narrative summaries and reports, proposals and letters of recommendation as needed. Compiles data to prepare operational reports and assists with preparation of material for on-boarding new surgeons, academic promotions, reappointments, and expense reports. Managers and maintains records of professional memberships, affiliations, conferences for executive and department.
AD HOC PROJECTS & EVENT PLANNING - Works independently and completes various projects as needed or as directed by administrator by proficiently researching and gathering information from internal, external and internet sources. Summarizes and compiles findings in written reports, spreadsheets, graphs or other appropriate format. Effectively utilizes a variety of resources to plan and execute both on-site and off-site event planning.
**Position Requirements:**
**Minimum Education:**
Required: High School Diploma plus training acquired through work experience or education
Preferred: Administrative or technical background acquired through completion of 2 - 3 years of college
Specify Degree(s): Business
**Minimum Experience:**
Required: 6-10 years of previous job-related experience
Preferred: 10+ years of previous job-related experience
**Our Commitment to Diversity and Inclusion**
Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.
Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.
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Executive assistant job description example 2
CVS Health executive assistant job description
The Executive Assistant will provide administrative support and will assist in ensuring seamless project management execution to the Vice President, Network Performance and Execution on the Network Strategy and Provider Experience team.This is a fast-paced environment and requires a professional who has initiative and strong judgment; in addition, they should be well-organized, efficient, and adaptable with a strong work ethic. Maintaining / managing calendars, meeting arrangements, and conference calls; resolving scheduling conflicts; Arranging travel accommodations; assisting with planning and scheduling meetings / special events for staff; Screening and responding to incoming calls and correspondence; Handling executives' requests and queries appropriately and in a timely manner Preparing and maintaining expense reports, receiving and processing invoices / purchase orders, setting up vendors (where appropriate) and ensuring timely payment Assisting with new hire processing and IT requests / on-boarding Ordering and maintaining inventory of supplies and equipment Providing organization support including presentation development (PowerPoint), database management (Excel), limited project management and other tasks as needed; completing other duties as assigned
Pay Range
The typical pay range for this role is:
Minimum: 19.50
Maximum: 38.99
Please keep in mind that this range represents the pay range for all positions in the job grade within which this position falls. The actual salary offer will take into account a wide range of factors, including location.
Required Qualifications
5 years of Administrative Assistant experience5 years of Microsoft Office experience - must have excellent skills and proficiency in Teams, PowerPoint, Word and Excel. Experience in travel planning5 years of Project management and budget experience
COVID Requirements
COVID-19 Vaccination Requirement
CVS Health requires certain colleagues to be fully vaccinated against COVID-19 (including any booster shots if required), where allowable under the law, unless they are approved for a reasonable accommodation based on disability, medical condition, religious belief, or other legally recognized reasons that prevents them from being vaccinated.
You are required to have received at least one COVID-19 shot prior to your first day of employment and to provide proof of your vaccination status or apply for a reasonable accommodation within the first 10 days of your employment. Please note that in some states and roles, you may be required to provide proof of full vaccination or an approved reasonable accommodation before you can begin to actively work.
Preferred Qualifications
Strong oral, written and interpersonal communication skills The ability to interact with executives, employees, assistants and contractors at all levels Proven ability to independently plan, manage, and work with a high degree of accuracy and attention to detail in a fast-paced environment with multiple simultaneous priorities Demonstrated success working in an ambiguous environment Demonstrated success using business judgment to help drive key deliverables of the business
Education
Bachelors degree or equivalent work experience.
Business Overview
Bring your heart to CVS HealthEvery one of us at CVS Health shares a single, clear purpose: Bringing our heart to every moment of your health. This purpose guides our commitment to deliver enhanced human-centric health care for a rapidly changing world. Anchored in our brand - with heart at its center - our purpose sends a personal message that how we deliver our services is just as important as what we deliver.Our Heart At Work Behaviors™ support this purpose. We want everyone who works at CVS Health to feel empowered by the role they play in transforming our culture and accelerating our ability to innovate and deliver solutions to make health care more personal, convenient and affordable. We strive to promote and sustain a culture of diversity, inclusion and belonging every day. CVS Health is an affirmative action employer, and is an equal opportunity employer, as are the physician-owned businesses for which CVS Health provides management services. We do not discriminate in recruiting, hiring, promotion, or any other personnel action based on race, ethnicity, color, national origin, sex/gender, sexual orientation, gender identity or expression, religion, age, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.
Pay Range
The typical pay range for this role is:
Minimum: 19.50
Maximum: 38.99
Please keep in mind that this range represents the pay range for all positions in the job grade within which this position falls. The actual salary offer will take into account a wide range of factors, including location.
Required Qualifications
5 years of Administrative Assistant experience5 years of Microsoft Office experience - must have excellent skills and proficiency in Teams, PowerPoint, Word and Excel. Experience in travel planning5 years of Project management and budget experience
COVID Requirements
COVID-19 Vaccination Requirement
CVS Health requires certain colleagues to be fully vaccinated against COVID-19 (including any booster shots if required), where allowable under the law, unless they are approved for a reasonable accommodation based on disability, medical condition, religious belief, or other legally recognized reasons that prevents them from being vaccinated.
You are required to have received at least one COVID-19 shot prior to your first day of employment and to provide proof of your vaccination status or apply for a reasonable accommodation within the first 10 days of your employment. Please note that in some states and roles, you may be required to provide proof of full vaccination or an approved reasonable accommodation before you can begin to actively work.
Preferred Qualifications
Strong oral, written and interpersonal communication skills The ability to interact with executives, employees, assistants and contractors at all levels Proven ability to independently plan, manage, and work with a high degree of accuracy and attention to detail in a fast-paced environment with multiple simultaneous priorities Demonstrated success working in an ambiguous environment Demonstrated success using business judgment to help drive key deliverables of the business
Education
Bachelors degree or equivalent work experience.
Business Overview
Bring your heart to CVS HealthEvery one of us at CVS Health shares a single, clear purpose: Bringing our heart to every moment of your health. This purpose guides our commitment to deliver enhanced human-centric health care for a rapidly changing world. Anchored in our brand - with heart at its center - our purpose sends a personal message that how we deliver our services is just as important as what we deliver.Our Heart At Work Behaviors™ support this purpose. We want everyone who works at CVS Health to feel empowered by the role they play in transforming our culture and accelerating our ability to innovate and deliver solutions to make health care more personal, convenient and affordable. We strive to promote and sustain a culture of diversity, inclusion and belonging every day. CVS Health is an affirmative action employer, and is an equal opportunity employer, as are the physician-owned businesses for which CVS Health provides management services. We do not discriminate in recruiting, hiring, promotion, or any other personnel action based on race, ethnicity, color, national origin, sex/gender, sexual orientation, gender identity or expression, religion, age, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.
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Updated March 14, 2024
Updated March 14, 2024