Executive assistant jobs near me - 702 jobs

Title: Executive Search Associate Type: Full-Time Reports To: Managing Partner Company: Beacon Talent Beacon Talent is a boutique executive search firm and recruitment process outsourcing (RPO) partner serving venture-backed and growth-stage companies. We partner with founders, investors, and executive teams to build high-performing leadership teams and scalable hiring processes. Our clients range from seed-stage startups to pre-IPO tech companies, and our work spans functions including product, engineering, GTM, operations, and beyond. We combine deep search expertise, strategic partnership, and hands‑on execution to help ambitious companies find the talent they need to grow and scale. As we expand our impact, we're seeking a highly motivated and detail‑oriented Executive Search Associate to join our growing team. About the Role As an Executive Search Associate, you'll play a critical role in driving successful searches across our portfolio. You'll be responsible for market mapping, candidate research, outreach, and pipeline management, all while working closely with senior recruiters and client stakeholders. You'll develop a deep understanding of the startup and venture ecosystem and gain direct exposure to high‑growth companies and executive‑level talent. This is a fast‑paced, client‑facing role that requires intellectual curiosity, strong research skills, exceptional communication, and a bias for execution. Key Responsibilities Conduct in-depth research to build target candidate lists, talent maps, and market insights across functions and industries Execute strategic outbound sourcing campaigns across LinkedIn, email, and other platforms Screen candidates to assess qualifications, motivations, and fit for leadership roles Maintain accurate, organized records in our ATS/CRM systems Partner with consultants and recruiters to refine search strategy and candidate evaluation criteria Prepare candidate briefs, scorecards, and client‑ready reports Track and report on pipeline progress, key metrics, and milestones Support client communication and scheduling throughout the search process Qualifications 2-5 years of experience in executive search, recruiting, talent research, or a high‑growth startup environment Strong writing and communication skills, with the ability to craft compelling outreach and reports Analytical and detail‑oriented with strong organizational habits Familiarity with LinkedIn Recruiter, ATS/CRM tools, and research databases Interest in venture capital, startups, and executive talent Self‑starter with a growth mindset and a team‑first approach Nice to Have Prior experience supporting VP or C‑level searches Exposure to industries such as Robotics, Hardware, Fintech, Saas, etc. Comfort with remote, asynchronous collaboration Why Join Beacon Talent? Learn from experienced search professionals in a collaborative, high‑trust environment Competitive commission structure Work directly with founders, VCs, and executive teams at some of the most exciting early‑stage companies in the U.S. Shape the future of talent acquisition by blending best‑in‑class search practices with startup agility Flexible remote work, opportunities for advancement, and a mission‑driven culture #J-18808-Ljbffr

TAISCH REAL ESTATE, INC, is a dynamic real estate team with operations rooted in a strong commitment to client satisfaction and professional excellence. We are dedicated to providing top-notch real estate services and solutions. Situated in San Francisco, TAISCH REAL ESTATE, INC is motivated toward fostering strong community connections. The company offers opportunities for growth and collaboration in a professional environment. Role Description This is a full-time on-site role for an Administrative Assistant located in San Francisco, CA. The Administrative Assistant will perform a wide range of tasks to ensure efficient office operations and support executives and team members. Responsibilities will include managing schedules, maintaining records, overseeing phone communications, performing clerical tasks, and assisting with executive administrative functions. The role requires organization, and excellent communication skills to facilitate a smooth workflow. Qualifications Proficiency in Administrative Assistance and Clerical Skills to ensure seamless office operations Strong Phone Etiquette and Communication skills to effectively manage correspondence and interactions Experience in providing Executive Administrative Assistance and handling executive-level tasks Excellent organizational and time management abilities Proficiency with office software and tools, such as Microsoft Office Suite as well as the Google Platform Proficiency with various technological systems/softwares and photograph management. Ability to maintain a professional demeanor and demonstrate discretion when handling sensitive information Proactive and adaptable, with strong problem-solving and multitasking skills High school diploma or equivalent required; an associate degree or higher is preferred Real Estate Experience is preferrable and encouraged Car is preferred as off-site work is occassionaly needed

* *PLEASE NOTE: Client requires total assistance with hygiene needs.** 16 HOURS/ WEEK SATURDAY AND SUNDAY ONLY 8AM - 4PM Agape Care LLC is looking for RELIABLE, caring and dedicated individuals to care for consumers with developmental disabilities. Job duties include but not limited to: assisting clients with daily living skills, light housekeeping, and completing daily documentation. ---------------------------------------------------------------------------------------------- CPR/ 1st Aid - REQUIRED (CAN BE OBTAINED AFTER EMPLOYMENT) DODD training - REQUIRED (CAN BE OBTAINED AFTER EMPLOYMENT) Medication Administration Certification 1- REQUIRED (CAN BE OBTAINED AFTER EMPLOYMENT) _______________________________________________________________________ Job Type: Part-time Pay: $17.00 per hour Expected hours: 16 per week Benefits: Employee discount Paid orientation Paid training Schedule: 8 hour shift Day shift Every weekend Holidays Weekends only Work Location: In personnt

Symetra has an exciting opportunity to join our team as a Sr. Administrative Assistant! About the Role As a Sr. Administrative Assistant you will support VPs and/or SVPs and function as a support to the Executive, their direct reports/team and department. You will provide a range of moderately difficult to complex administrative tasks. Responsibilities include the organization, prioritization, and coordination of a multitude of tasks. You'll handle confidential information. Duties include providing exceptional service as needed, editing and proofreading various department documents, creating and maintaining filing systems, calendar management, reconciling invoices and expense reports, light project coordination. What you will do Provide admin support to SVP, RVPs and RSDs Draft presentations as required Assist with leadership communications Take notes and draft summaries for key meetings Schedule on-boarding and training sessions Maintain sponsorship tracker and handle invoices Review expenses vs budget and provide reporting Assist with budget development and periodic reporting Address budget changes and requests from leadership Support AVP Sales Effectiveness with OPEX reviews Work with conveyed reps on transition issues Resource for Dearborn related questions Support migration requirements (DAWG; Proj Plan) Assist with training of WBI reps Why work at Symetra "Do what you love and find people who will support you while you do it!" - Ting Ting J., Executive Assistant "If you want to invest in yourself and build a career, this is a great place to work. If you don't want to put in the effort to learn the industry and become a student of the business (it takes real effort!), there are easier places to work."- Cris H., VP Internal Sales What we offer you We don't take a "one-size-fits-all" approach when it comes to our employees. Our programs are designed to make your life better both at work and at home. Flexible full-time or hybrid telecommuting arrangements Plan for your future with our 401(k) plan and take advantage of immediate vesting and company matching up to 6% Paid time away including vacation and sick time, flex days and ten paid holidays Give back to your community and double your impact through our company matching Want more details? Check out our Symetra Benefits Overview Compensation Hourly Range:$27.10 - $45.16 plus eligibility for annual bonus programs Who you are College degree or equivalent work experience. 5-7 years of cumulative, relevant experience. Requires extensive knowledge of duties. Must have excellent verbal and written communications skills, typically developed through a combination of job-related training and experience. Uses initiative and independent judgment within established procedural guidelines. High school diploma required. We empower inclusion At Symetra, we aspire to be the most inclusive insurance company in the country. We're building a place where every employee feels valued, respected, and has opportunities to contribute. Inclusion is about recognizing our assumptions, considering multiple perspective, and removing barriers. We accept and celebrate diverse experiences, identities, and perspectives, because lifting each other up fuels thought and builds a stronger, more innovative company. We invite you to learn more about our efforts here. Creating a world where more people have access to financial freedom Symetra is a national financial services company dedicated to helping people achieve their financial goals and feel confident about the future. In our daily work, we're guided by the principles of Value, Transparency and Sustainability. This means we provide products and services people need at a competitive price, we communicate clearly and openly so people understand what they're buying, and we design products--and operate our company--to stand the test of time. We're committed to showing up for our communities, lifting up our employees, and standing up for diversity, equity and inclusion (DEI). Join our team and help us create a world where more people have access to financial freedom. For more information about our careers visit: careers Work Authorization Employer work visa sponsorship and support are not provided for this role. Applicants must be currently authorized to work in the United States at hire and must maintain authorization to work in the United States throughout their employment with our company. Please review Symetra's Remote Network Minimum Requirements: As a remote-first organization committed to providing a positive experience for both employees and customers, Symetra has the following standards for employees' internet connection: Minimum Internet Speed:100 Mbps download and 20 Mbps upload, in alignment with the FCC's definition of "broadband." Internet Type: Fiber, Cable (e.g., Comcast, Spectrum), or DSL. Not Permissible: Satellite (e.g., Starlink), cellular broadband (hotspot or otherwise), any other wireless technology, or wired dial-up. When applying to jobs at Symetra you'll be asked to test your internet speed and confirm that your internet connection meets or exceeds Symetra's standard as outlined above. Identity Verification Symetra is committed to fair and secure hiring practices. For all roles, candidates will be required (after the initial phone screen) to be on video for all interviews. Symetra will take affirmative steps at key points in the process to verify that a candidate is not seeking employment fraudulently, e.g. through use of a false identity. Failure to comply with verification procedures may result in: Disqualification from the recruitment process Withdrawal of a job offer Termination of employment and other criminal and/or civil remedies, if fraud is discovered #LI-BV1 #LI-Remote

Executive Personal Assistant to HNW Entrepreneurial Principals, Investment Firm, Houston Texas, Local Remote A highly successful HNW entrepreneurial couple, 1 in the P/E space and the other in design is looking for an Executive Personal Assistant to provide seamless administrative support, personal and professional as a true “right hand”. The ideal candidate has at least 5 years of experience supporting a HNW principal, preferably in the investment/ finance space or hospitality and has a “high touch” service- oriented mentality. This role will encompass a wide range of responsibilities that are essential for ensuring the principal's lives run as smoothly as possible, taking as much off their plate to focus on their businesses and family. This is a local remote position with the ability to meet occasionally as needed at their home or other venue to make sure all projects for the business or home are running smoothly as well as run needed errands. About the Job: Support the principals with all day-to-day matters including personal/professional calendar management, scheduling meeting and making sure they are fully aware of the children's, schedules and activities Anticipate the needs of the principals and liaise with key stakeholders in their businesses Organize and manage personal, domestic/international travel arrangements including detailed itineraries. Provide a broad range of administrative support for the home; Handle property management issues, repairs, renovation projects, payroll; run errands, manage cars and insurance Plan dinners/events, personal and professional Handle correspondence, including emails, letters, prioritizing and responding on behalf of the principals Expense reporting Assist with ad hoc projects. 1099 Contract Base Salary, Discretionary Bonus, Healthcare Stipend About You: At least 5 years of experience as an Executive Personal Assistant supporting a high- level executive or HNW principals, preferably in the finance space/P/E space Bachelor's Degree Has a creative mindset to solve problems independently with diplomacy and thoughtful analysis. Has the maturity to work remotely with proven success High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence Excellent Microsoft Office skills; Tech savvy and interested in keeping up with new technology, particularly AI to improve processes in the home as well as with their business ventures Excellent written and verbal communication skills A warm engaging personality with a positive “can do” attitude and a “high touch” service mentality.

Job Information State of Tennessee Job InformationOpening Date/Time01/13/2026 12:00AM Central TimeClosing Date/Time01/26/2026 11:59PM Central TimeSalary (Monthly)$4,057.00 - $6,099.00Salary (Annually)$48,684.00 - $73,188.00Job TypeFull-TimeCity, State LocationNashville, TNDepartmentMilitary LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF MILITARY, ARMY NATIONAL GUARD DIVISION, DAVIDSON COUNTY This position has the potential opportunity to work from home up to 40% of the time. Qualifications Education and Experience: Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to three years of increasingly responsible full-time professional staff administrative experience. Substitution of Experience for Education: Qualifying full-time increasingly responsible sub professional, paraprofessional, or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years. Substitution of Education for Experience: Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required experience, on a year-for-year basis, to a maximum of two years. OR Two years of increasingly responsible professional administrative services experience with the State of Tennessee. Necessary Special Qualifications: Positions within the Division of Rehabilitation Services of the Department of Human Services will be required to: 1. Complete a criminal history disclosure form in a manner approved by the appointing authority. 2. Agree to release all records involving their criminal history to the appointing authority. 3. Supply a fingerprint sample prescribed by the TBI based criminal history records check, 4. Submit to a review of their status on the Department of Healths vulnerable persons registry. Overview Under general supervision, is responsible for professional staff administrative work of considerable difficulty in support of line operations; and performs related work as required. Incumbents in this class function at the advanced working level and may supervise professional and sub professional staff in accomplishing administrative services and related departmental functions. This class differs from that of Admin Services Assistant 2 in that incumbents of the latter function at the working level and perform work of lesser scope and complexity. This class differs from that of Admin Services Assistant 4 in that incumbents of the latter function at the lead level and may supervise. Responsibilities 1. Performs a variety of general staff administrative duties to support program operations. 2. Assists in developing policies and procedures for implementing new or modifying existing administrative services programs and activities. 3. Oversees a program function of significant scope and impact. Supervises the preparation and maintenance of a variety of pertinent records and reports. 4. Serves as liaison between the agency and the general public, persons in other state departments and divisions, officials, and entities outside the organization in order to explain matters of procedure and regulation. 5. Prepares and reviews operating budgets to determine agency needs. Conducts grant administration and monitoring to ensure compliance with grant requirements. 6. Performs human resources administration in one or more of the following areas: employee relations, EEO, recruitment, employee development, and training. May act as the Administrative Services Officer or the Assistant Administrative Services Officer based on the complexity of the administrative services operation and the size of the agency. 7. May supervise staff, write job plans, and conduct performance evaluations. Makes recommendations on staff employment, retention, promotion, demotion, and other human resources actions. 8. Conducts research in one or more of the following areas to obtain relevant information: fiscal, economic, non-technical legal, legislative, and publications. Competencies (KSA's) Competencies: Communicates Effectively Manages Complexity Manages Conflict Cultivates Innovation Motivating Others Decision Quality Knowledges: Administrative and Management Economics and Accounting Law and Government Personnel and Human Resources Customer and Personal Service Skills: Active Learning and Listening Critical Thinking Management of Financial Resources Judgment and Decision Making Management of Personnel Resources Abilities: Deductive Reasoning Inductive Reasoning Problem Sensitivity Selective Attention Written Comprehension Tools & Equipment Personal Computer Telephone Copy Machine Scanner Calculator TN Driver Standards State of Tennessee positions that may involve driving responsibilities require candidates to meet the following minimum driver qualifications: A valid driver's license For the past five years, the candidate's driver record must not have record of the following violations: driving under the influence (DUI), reckless driving, license suspension for moving violations, more than 4 moving violations. Please include your Driver's License Information under the Licenses and Certifications section of your application. **Agencies may allow an exception based on other factors.

RESIDENCY PROGRAM ADMINISTRATIVE COORDINATOR Grand Canyon Conservancy (GCC) is the official nonprofit partner of Grand Canyon National Park. As the official philanthropic and collaborative partner of Grand Canyon National Park, Grand Canyon Conservancy's mission is to inspire generations of park champions to cherish and support the natural and cultural wonder of Grand Canyon. GCC raises private funds, operates retail shops within the park, and provides premier educational programs about the natural and cultural history of the region. GCC is currently seeking a Residency Program Administrative Coordinator to support the effective operation, organization, and promotion of the Residency Program. This role ensures smooth administrative processes, facilitates communication among internal and external stakeholders, and contributes to data management, research, and marketing efforts that strengthen the program's visibility and impact. The coordinator collaborates closely with staff, residents, alumni, and partners to uphold high standards of efficiency, professionalism, and engagement across all program functions. This predominantly remote, full-time (40 hours per week), nonexempt/hourly, benefit-eligible position reports to the Senior Residency Program Manager. Applicants must confirm that, if hired, they will reside and work within a five-hour drive of the South Rim of the Grand Canyon, as approximately 16 hours per month are spent on-site at Grand Canyon National Park or in the field. When working outside GCC's main office at GCNP, temporary housing will be provided at no cost. PRIMARY RESPONSIBILITIES In addition to participation in all-staff events and program team meetings, duties vary with the workload and could include, but are not limited to: Administrative and Operational Support • Manage daily administrative processes, including ordering program supplies and submitting payment and reimbursement requests. • Complete Facilities and Maintenance Requests as needed. • Organize departmental files and shared resources for easy access and efficiency. • Oversee shared calendars for residency scheduling, cleaning rotations, and vehicle reservations. • Ensure detailed, accurate, and timely completion of core departmental documents and records. • Draft and format presentations, manuals, and form templates as needed. Communication and Coordination • Coordinate meetings and events with partners, residents, alumni, and other stakeholders. • Respond to public inquiries about the program and provide excellent customer service to applicants and community members. Program and Data Support • Assist Residency Staff in organizing and analyzing evaluation and feedback data. • Support the proposal review process by answering applicant questions, reviewing submissions for completeness, and communicating feedback to applicants. Research and Information Management • Research and compile information on program partners, potential residents, local events, and relevant industry trends to inform program strategy and outreach. Program Promotion • Represent the Residency Program at local and industry-specific events to raise visibility and build relationships. • Manage digital and video assets, ensuring files are properly organized and maintained across websites, cloud storage, and media platforms. • Coordinate marketing deliverables by managing the annual marketing schedule and providing materials such as photos, videos, and program descriptions to internal and external stakeholders. MINIMUM QUALIFICATIONS · Prior professional experience supporting the administrative functions of a program and/or project, preferably within a non-profit organization that is mission-driven; skillset is generally obtained within a minimum of three years of experience, but academic achievement and/or related endeavors may be considered in part in lieu of expressed level of professional experience. · Excellent professional and interpersonal communication skills, including verbal and written. · Intermediate knowledge of MS Office (Outlook, Teams, Excel, SharePoint, PowerPoint, Forms, Planner). · Technological fluency, including experience with online meeting platforms like Zoom and Teams. · Detail-oriented, self-motivated, excels at time management, and loves working with others. · Experience with digital asset management and proofreading. PREFERRED QUALIFICATIONS, SKILLS, AND CHARACTERISTICS · Commitment to and knowledge of Grand Canyon National Park. · Education and/or demonstrable experience in the arts or sciences. · Passion for equitable practices in art and science administration. · Friendly, curious, and communicative. TOTAL COMPENSATION This is a full-time, non-exempt, benefit-eligible position. The starting salary rate is $23.00 per hour (approximately $47,480 annually). Full-time employee benefits include employer-sponsored health insurance options with free or low-cost premiums and select HSA contributions; life, disability, and AD&D insurance policies at no charge; eligibility for participation upon hire in retirement plans with employer match and financial planning services; paid time off, leaves, and sick time; and discounted retail store and GCC-sponsored outdoor training classes. A complete list of GCC programs under the Total Compensation Program is available through the Human Resources department. WORKING CONDITIONS · Must have a quiet and comfortable environment conducive to working from home. · Ability to sit for several hours and complete repetitive, focused tasks at the computer. · Able to travel to Grand Canyon National Park regularly and attend regional events several times a year. · May occasionally work more than 40 hours per week or on weekends and holidays to meet critical deadlines and to attend special functions. · Valid Driver's License and ability to travel without assistance. GCC CORE VALUES GCC has identified four core values representing how we interact with our employees, partners, visitors, supporters, and followers. Our values include the following: · Integrity: We are honest, respectful, inclusive, caring, and accountable for our actions. We operate at a high level of excellence, utilizing our resources to their best and fullest potential. · Education: We are a dynamic learning organization uniquely positioned to cultivate the “awe” of the Grand Canyon. · Service: We embrace our role as a valued partner of the National Park Service at Grand Canyon National Park and will provide the highest level of excellence in every interaction with employees, partners, visitors, supporters, and donors. · Connection: We foster a sense of wonder and adventure for the Grand Canyon. HOW TO APPLY Please visit our website at ************************************** to submit your application. Please include a resume and cover letter with your application. Grand Canyon Conservancy is the official nonprofit partner of Grand Canyon National Park. We are an Equal Opportunity Employer.

Who we are: The Ad Council convenes creative storytellers to educate, unite and uplift audiences by opening hearts, inspiring action and accelerating change. For more than 80 years, the nonprofit organization and its partners in advertising, media, marketing and tech have been behind some of the country's most iconic social impact campaigns - Smokey Bear, Friends Don't Let Friends Drive Drunk, Tear the Paper Ceiling and many more. Job Summary: The Assistant Account Executive (known at Ad Council as Assistant Campaign Manager ) is an integral part of the Ad Council's team responsible for creating, implementing and evaluating communications campaigns for more than 30 social good issues each year. Whether you're working with top ad agencies and content creators to develop award-winning campaigns around our causes, helping to set the strategy for your campaigns' social and digital programs, or partnering with one of our board member companies on their CSR initiative, your job as an Assistant Campaign Manager is to help support the account team and keep all the moving pieces running smoothly in a fast-paced environment. The ideal candidate is a stellar project manager with strong oral and written communication skills, has an appetite to learn about the latest trends in advertising and marketing, and is passionate about social change. This position requires travel to Ad Council's NYC and DC offices for all-staff and team meetings at least four times a year, and campaign-related travel as required. This is a contract employee role. This means that, while the position is at all times one of "at will employment", the Ad Council anticipates at present that the employment length would be approximately 6 months. The compensation for this position is $5,250 monthly, paid semi-monthly. Contract employees will be eligible to participate in limited benefits and paid time off. We are also open to this role being a fully remote position. What you'll do: Assist campaign team in the strategic and creative development, production and evaluation for 3-5 fully-integrated campaigns, including: Keep cross-functional team updated on campaign development and key milestones Coordinate administrative activities and communications around campaign development, including timelines, call reports, meeting preparation, etc. Manage development of media marketing and promotional materials for campaigns Facilitate workflow between clients, partner agencies and other vendors by coordinating campaign materials and securing all necessary approvals Maintain accurate up-to-date campaign budgets, financial records, vendor SOWs, MSAs and contract reporting Collaborate with cross-functional team to analyze and report on real-time campaign performance, including donated and earned media support, managed platforms results (Meta, YouTube, Snap, LinkedIn, etc.), and website and social media analytics Support your campaigns' social media and digital development efforts, including reviewing editorial calendars, reviewing/crafting website content, and assisting with site QA Support campaign team by fostering open and collaborative internal and external relationships Conduct competitive review, partner/talent vetting, trend analyses and other relevant campaign/issue research as needed Maintain campaign assets, inventory and vendor information to ensure all elements are current, updated and available in our databases What you bring: 1+ years of account or project management experience (previous advertising and marketing experience preferred) Excellent oral and written communications Demonstrated critical thinking and analytical skills Proven track record of leadership through experiences as a team leader (sports, clubs, extracurricular activities, or in group work) where you demonstrated effective communication, decision-making, and ability to take initiative. Strong computer skills with knowledge of Microsoft Office Suite, particularly Outlook, Excel and PowerPoint A passion for social change What you need to be successful in the role: A strong project manager who thrives on being organized and detail-oriented in a fast-paced and deadline-driven environment; is able to connect the dots and adapts easily to changing circumstances A team player who works well with others and builds relationships easily and proactively in a remote environment Comfortable with all forms of interpersonal communications (including email, text/Slack, phone/video, in-person) A desire to learn and approach everything with a curious mindset Proactive and solutions-oriented; not afraid to raise your hand and roll up your sleeves What we're committed to: At the Ad Council, we value and celebrate the unique characteristics and perspectives that make each person who they are. Fostering a welcoming environment allows us to enhance and reimagine how we reach our audiences. It is not simply our belief, but our duty, to cultivate a team that is representative of the American people. Only then can we drive true, measurable, and life-changing impact on the most important issues facing our country today. The Ad Council is an Equal Opportunity Employer. Qualified applicants will be considered for employment without regard to any legally protected status. The Ad Council invites all qualified interested applicants to apply for career opportunities. In accordance with the EEOC, if you are a person with a disability and need a reasonable accommodation for any part of the application or hiring process, please submit your request through one of the following methods listed below. How to reach us: To apply online: join-our-team Email: () Fax or Ad Council Attn: People Operations Team 815 2nd Avenue, 9th Floor New York, NY 10017 #LI-Remote

The Administrative Assistant provides comprehensive administrative and organizational support to ensure the efficient operation of departmental activities within a global automotive organization located in Raymond, OH. The ideal candidate will be detail-oriented, proactive, and able to manage multiple priorities in a fast-paced, professional environment. Key Responsibilities: Perform a variety of administrative and clerical duties to support assigned department(s). Plan and coordinate meetings, conferences, and other departmental events, including preparation of documents and materials. Collect, compile, and maintain records, documentation, and files in an organized and easily retrievable manner. Gather data and prepare standard and custom reports to support business decision-making. Draft, edit, and proofread correspondence, presentations, and other communications. Provide support for department-specific tasks as required by specialty area. Coordinate basic procurement, expense tracking, or task management activities as needed. Communicate effectively across teams and departments while maintaining a high level of professionalism and confidentiality. Required Qualifications: 1 - 5 years of on-the-job administrative experience. Completion of a vocational training program may be substituted for 1 year of required experience and High School Diploma or GED required. Proven ability to manage multiple priorities and deadlines effectively. Strong problem-solving skills, organizational and documentation management skills. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint). Demonstrated attention to detail and accuracy in all work. Preferred Qualifications: Intermediate skills in Microsoft Excel, SharePoint, and/or SAP (Ariba). Experience in a corporate or manufacturing environment, ideally within the automotive industry. Work Environment: This role requires an onsite presence in Raymond, OH, with a minimum of 80% onsite work and up to 20% remote flexibility. Schedule may adjust based on business needs or project requirements. Location: Raymond, OH Type: Contract Duration: 12+ months, with possibility of extension No 3rd party agencies or C2C

About the Ministry Mountain Top International / Danforth Ministries is a prophetic, creative, and Christ-centered ministry founded by international speaker, author, musician, and psalmist Michael A. Danforth, alongside his wife Tamera. Our mission is to release hope, revelation, and creative purpose, teaching people that they are born to create and to co-labor with God in shaping a glorious future. We are seeking a Ministry Administrative Assistant who is organized, dependable, people-oriented, and aligned with our faith and values. This role is essential in supporting ministry leadership, operations, and communication with excellence and integrity. Employment Type: Full-Time/Part-Time Why Consider This Opportunity • Serve in a faith-based, prophetic ministry environment • Meaningful work that supports lives, events, and outreach • Close collaboration with ministry leadership • Opportunity for growth as the ministry expands • Purpose-driven, supportive, and respectful work culture What Is Required (Qualifications) • High school diploma or equivalent (college coursework a plus) • 1 2 years of administrative, office support, or ministry-related experience preferred • Strong written and verbal communication skills • Excellent organizational and time-management abilities • High level of discretion, reliability, and professionalism • Comfortable communicating with partners, attendees, and supporters • Reliable internet connection (for remote or hybrid work, if applicable) • Alignment with Christian values and comfort working in a prophetic ministry setting Preferred Qualifications (How to Stand Out) • Familiarity with email platforms, calendars, document management, and basic tech tools • Ability to work independently while staying connected to a small team • Warm, service-oriented personality with a heart for ministry • Creative or problem-solving mindset Job Responsibilities • Provide administrative support to ministry leadership • Manage scheduling, correspondence, and basic record-keeping • Respond to ministry inquiries via email or phone in a timely and professional manner • Assist with coordination of events, resources, and communications • Maintain organized files, contact lists, and internal documentation • Support follow-up with partners, attendees, and ministry contacts • Escalate sensitive or complex matters to leadership as needed • Help ensure a welcoming, excellent, and faith-filled experience for all who connect with the ministry Work Environment & Values • Christ-centered, prophetic, and creative atmosphere • Commitment to excellence, integrity, and honoring people • Respect for privacy, transparency, and ethical ministry practices • Equal opportunity and respectful treatment of all applicants

Why You Want To Work Here We are the leading provider of transportation management and logistics solutions. This position offers the opportunity for a stable, long-term career with a growing organization. We provide global support and are looking for someone who is a quick learner with strong mathematical skills. We Offer: Room for growth Flexible schedule Health, vision, and dental insurance PTO & sick leave 401(k) Energetic, collaborative environment Work-from-home schedule Responsibilities of an Administrative Assistant Adjust price quotes according to cost and location Enter orders for product transfers or customer orders Manage domestic and international freight shipments Prepare export documents Approve freight invoices Maintain a high standard of ethics and integrity Gain a sufficient understanding of the industry and customers Generate reports and share with team members Positively impact customer service Qualifications for Administrative Assistant Bachelor's degree in Business, Mathematics, or related field Experience and interest in transportation/logistics preferred Previous logistics or dispatch experience a plus Excellent verbal and written communication skills Strong problem-solving skills Tech-savvy with knowledge of Microsoft Office (Excel, Word, PowerPoint) Strong sense of teamwork

Are you interested in supporting a Pennsylvania where older adults are embraced and empowered to live and age with dignity and respect? The Pennsylvania Department of Aging is actively seeking a customer oriented Administrative Assistant to join our team of dedicated professionals. Apply today to join us in our mission to promote independence, purpose and well-being in the lives of older adults. DESCRIPTION OF WORK In this position you will provide administrative and technical assistance to support the Office of Education and Outreach Office programs. Those programs include health and wellness initiatives, Medicare assistance and information, training, and volunteerism. You will also serve as the initial point of contact for incoming inquiries and visitors to the Department. You will research information, respond to inquiries, and refer to appropriate resources to support older adults. Interested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional Information: Full-time employment Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with 60-minute lunch. Telework: You may have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview. Salary: In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training. Other Requirements: You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency. You must be able to perform essential job functions. How to Apply: Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. Your application must be submitted by the posting closing date . Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans: Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to ************************************************ and click on Veterans. Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. EXAMINATION INFORMATION Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). Your score is based on the detailed information you provide on your application and in response to the supplemental questions. Your score is valid for this specific posting only. You must provide complete and accurate information or: your score may be lower than deserved. you may be disqualified. You may only apply/test once for this posting. Your results will be provided via email.

The MSU Alumni Office's mission is to build lifelong enrichment for over nearly 550,000 alumni throughout the world. We work to celebrate traditions, strengthen the Spartan network, provide experiences that enrich people professionally and personally, and encourage service to MSU and the communities in which Spartans live and work. Reporting to the Assistant Vice President of Alumni and Pipeline, the Executive Staff Assistant provides support for the AVP. Working hours vary and may include working nights and weekends based on program needs. CHARACTERISTIC DUTIES AND RESPONSIBILITIES Assistant to AVP: Works closely with Assistant Vice President to manage their schedule and maintain their calendars for meetings, travel, and events. Assists with special projects and handles confidential information. Reviews, sorts, and directs mail, including drafting responses. Keeps confidential files. Assists in planning logistics and agendas for meetings, training programs, interviews, and events to include Sparty Mascot Program. Attends meetings and reports on discussions. Records minutes and distributes to committee participants. Makes travel arrangements and manages conference registrations; reconciles travel reimbursements. Tracks expense reimbursements for travel and credit card transactions from meetings and purchases. Coordinates logistics for the MSU Alumni Office Football suite; contacts attendees; distributes tickets and parking passes; keeps records of guests; pays all invoices; occasionally hosts guests. Miscellaneous Duties: Monitors the operations of the Department and reconciles the budget to keep the Assistant VP informed of expenditures. On behalf of the Assistant VP, serves on various project committees and leadership teams. On behalf of the Assistant VP, represents Michigan State University Alumni Office at state and national meetings. Performs other duties normally associated with a Secretary III and Executive Secretary II in order to ensure completion of necessary work. Completes other duties as assigned. COMMUNICATIONS/INTERPERSONAL RELATIONSHIPS INTERACTS WITH Supervisor/Office Staff - in order to receive instruction, verify information and provide requested materials. MSU donors and alumni - in order to provide services and information to them in the course of University Advancement events and serving thereby as a representative of Michigan State University. MSU deans, directors, faculty, academic staff and support staff - in order to collaborate on projects for the university and its colleges. Event contractors and vendors- in order to coordinate and discuss information related to events Colleagues within University Advancement, including University Development, the MSU Alumni Office and Advancement Services - in order to serve the fundraising and advancement mission of the division. SUPERVISION RECEIVED Direction is received from the Assistant Vice President of Alumni SUPERVISION EXERCISED May provide first-level supervision over student employees and volunteers. IMPACT ON PROGRAMS/SERVICES/OPERATIONS Judgment and decisions made in planning may exert impact on the university's overall image and integrity as perceived by donors, alumni and the university and larger external communities. Errors in such judgment can negatively affect the reputation and future resources of the university, its administrators and the board of trustees. Minimum Requirements Knowledge normally acquired through a high school education with course work in word processing, typing, shorthand, and grammar; five to eight years of related and progressively more responsible or expansive University work experience in maintaining account ledgers, word processing, spreadsheet, database, and presentation software; editing, composing correspondence, taking dictation; or an equivalent combination of education and experience. Desired Qualifications Ability to work and communicate effectively, orally and in writing, with a broad range of internal and external constituents including alumni, faculty, staff, and other friends of the university. Strong collaboration skills. The ability to work independently and flexibly with different responsibilities in a high-energy atmosphere. Solves problems, handles confidential information, and navigates sensitive situations. Excellent project management, organizational, and planning skills, as well as superior attentiveness to detail. Experience managing expenses. Familiarity with higher education, alumni outreach, and engagement. A valid vehicle operator's license where needed to perform duties of the position. Other skills and/or physical abilities required to perform duties of the position. This position requires or will require prior to the completion of the probationary period: knowledge of basic personal computer terminology and operations, and the ability to use If you have experience with the responsibilities outlined in this job description or possess transferable skills, we encourage you to apply! Equal Employment Opportunity Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status. Required Application Materials Resume and cover letter Special Instructions If you have any questions regarding this position, please contact Patricia Karam, Director of Talent Acquisition, at karampat@msu.edu. #LI-PK1 Work Hours 8 am - 5 pm with possible evenings and weekends Website Advancement.msu.edu Remote Work Statement MSU strives to provide a flexible work environment, and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon. Bidding eligibility ends on January 20, 2026, at 11:55 PM

Executive Assistant and Coordinator The Executive Assistant and Coordinator position offers an exciting opportunity for a detail-oriented, strategic, and collaborative individual to support the Office of the CEO and the Managing Director of Development. This person must be a superior communicator who can proactively anticipate needs, thrive in a fast-paced, entrepreneurial environment that is results-driven and community-oriented, and be able to manage a dual-reporting relationship. The ideal candidate will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among competing priorities. In addition to managing daily administrative functions, this individual will play a key role in coordinating and driving projects forward-ensuring timelines, deliverables, and communication flow smoothly across internal and external stakeholders. The Executive Assistant and Project Coordinator will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Key Responsibilities: Executive Support: Works closely and effectively with the CEO and Managing Director of Development to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Plans, coordinates, and ensures schedules are followed and respected. Provides a ‘gatekeeper' role, creating win-win situations for direct access to the leader's time and office. Prepare, edit, and proofread correspondence, presentations, reports, and other written materials that are sometimes confidential. Maintain confidentiality while supporting high-level strategic and operational initiatives. Prepare monthly expense reports and reconcile receipts with accuracy. Prioritize conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures. Project Coordination: Serve as a liaison and coordination point for projects within the Development team and cross-functional initiatives. Track and manage project timelines, milestones, and deliverables, ensuring accountability and proactive follow-up on next steps. Coordinate internal resources and external partners to ensure project objectives and deadlines are met. Support document and data organization for active projects, including contracts, budgets, schedules, and communications. Collaborate with team members to streamline workflows, identify process improvements, and enhance communication across departments. Job Requirements: Strong attention to detail, process orientation, and general administrative skills. 5 + years of experience supporting c-suite level executives, ideally in private equity, real estate, or hospitality industries. Strong interpersonal skills and ability to interact and communicate effectively throughout the organization as well as with external relationships with poise and tact. Ability to maintain a positive attitude and composure while working in a fast-paced environment requiring constant adjustment and reprioritization. Superior proficiency in the Microsoft Office Suite as well as other software applications (Profit.co). Strong drive and ability to pivot quickly in a rapidly changing environment. Work well in teams with a roll-up-the-sleeves attitude and a general inclination to help where needed. Must operate with a high level of discretion and maintain confidentiality.

Executive Personal Assistant- remote but will need a vehicle to run errands when needed. Salary: $70K-$85K, plus benefits and bonus. Our client is seeking an Executive Personal Assistant that is energetic, highly organized, and independent problem-solver to work remotely in the Palm Beach area. Responsibilities are as follows: Actively manage the calendar including the confirming of meetings, managing conflicts, and rescheduling and determining of meeting locations. Responsible for managing and coordinating multiple priorities. Excellent communication skills. Able to oversee emails and handle follow-through. Prepare meeting information including prior communications to support the meeting, create agenda and follow up on action items. Excellent writing skills to compose correspondence including emails, reports, and proposals. Handle owners personal and business needs. JOB Qualifications, Knowledge, and Ability: Proficient in Microsoft Office. Attention to detail in composing and proofing materials, establishing priorities, decision making, and deadlines. Must work independently. Must be able to handle a fast-paced environment with the ability to juggle multiple tasks and demands.

Victory Staffing is a Direct Placement staffing agency. We strive to exceed your expectations by breaking barriers and changing the game. We help fill jobs from manufacturing to executives. Our Account Managers and Recruiters are skilled with years of experience working in various industries. Put our experience to work for you! We are looking for a skilled Executive/Personal Assistant who is capable of managing the account and client relationship. You will be responsible for running remote back office support seamlessly and efficiently to ensure client satisfaction. To succeed in this role, you must be self-motivated, self-disciplined, and demonstrate a level of expertise that qualifies you to be a trusted advisor to our clients. In addition to having the opportunity to work with our clients, you will be connected to the rest of our Victory Staffing Team. This community is made up of kind, talented, and driven contractors that truly want to see one another succeed. You will be included in regular calls with clients and other contractors, and have the opportunity to reflect our company mission, vision, and values. Please look closely at the requirements and qualifications listed below as these are what will lead to success in this role. We sincerely appreciate your interest in joining our team! EXPECTATIONS Represent Victory Staffing Virtual Assistants in a Positive & Professional Manner Demonstrate an exceptional work ethic and a positive attitude in all interactions Ensure all communication reflects the company's values and level of professionalism Embrace Victory Staffing values, standards, and contribute to a thriving company culture Take Ownership of Client Satisfaction Lead and manage client accounts and interactions Understand and anticipate client needs while also communicating progress and updates Address challenges and problem solve without compromising quality of service Demonstrate a commitment to excellence in high-quality work and attention to detail Awareness of and adherence to engagement hours, and opportunities or needs to adjust hours for service. Operational Responsibilities: Provide high-quality administrative support to clients, and occasionally collaborate with fellow Victory Staffing team members as an opportunity for growth and to increase level of service Effectively manage tasks, projects, and deadlines to always meet client expectations Maintain open communication with the client, external stakeholders, and the Victory Staffing team Provide the utmost care with keeping sensitive and confidential information private and secure at all times RESPONSIBILITIES Manage email by prioritizing and filtering messages, and ensuring timely responses Manage complex schedules that require proactive calendar coordination and reminders Handle and anticipate complex issues and resolve in a timely and professional manner Able to plan and coordinate details for meetings, conferences, or events Prepare presentations and materials, and conduct project research when necessary Maintain updated CRMs, analyze trends, and identify helpful insights for decision making Effectively collaborate with others to accomplish tasks and complete projects Strong communication skills and the ability to draft or edit all forms of correspondence Establish trust and use discretion when handling sensitive and confidential information Be familiar with scheduling, project management, and CRM tools and software Handle other administrative support tasks as requested GENERAL QUALIFICATIONS Must reside and be authorized to work in the United States At least 2 years of the demonstrated experience outlined above At least 2 years of experience working full-time in a virtual role Available at least 20 hours per week to support high-touch, deliverable-focused clients. TECHNICAL QUALIFICATIONS Knowledge of various scheduling, project management, and CRM technologies to manage and make helpful recommendations to clients. Experience and confidence in coordinating large-scale webinars including scheduling, facilitating, overseeing breakout rooms, and troubleshooting technical issues. Experience making travel arrangements and handling last minute changes. Experience with high-volume email inboxes and calendar management. Experience and comfortability with a range of technology such as Google Suite, Microsoft Office, Calendly, Slack, and Project Management Tools. Package Details Benefits Manage your time well to meet varied deadlines Invest in your own development and learning Health insurance 401k Matching Paid Time Off The opportunity to make a global impact

Benefits: Dental insurance Health insurance Paid time off Job Title: Executive & Personal Assistant Location: ACE Wellness Center Reports To: Clinical Director Position Type: Full-Time ACE Wellness Center is seeking a highly organized, professional, and proactive Executive & Personal Assistant to support our executive team and manage various personal tasks. This role is ideal for someone who thrives in a dynamic environment and is adept at juggling multiple responsibilities with discretion and efficiency. The Executive Assistant will be responsible for managing schedules, coordinating meetings, taking detailed notes, ensuring seamless communication and task execution, and overseeing personal and household tasks as assigned. Key Responsibilities: Reports To: Clinical Director Executive Support: Manage calendars, schedule meetings, and coordinate appointments. Handle correspondence, prepare reports, and assist with presentations. Coordinate travel arrangements and itineraries. Assist with social media management and career-related tasks. Manage and maintain the Clinical Director's calendar, including scheduling and rescheduling meetings and appointments. Attend all mandatory meetings alongside the Clinical Director to take comprehensive and accurate notes. Prepare meeting agendas and distribute minutes as needed. Track and follow up on action items from meetings and ensure timely completion. Coordinate with internal departments and external partners to organize meetings, trainings, and events. Assist with special projects and administrative tasks as assigned by the Clinical Director. Maintain confidentiality in all matters relating to clients, staff, and organizational affairs. Monitor emails and provide timely responses or follow-ups as directed. Ensure the Clinical Director is well-prepared and informed for upcoming commitments. Personal Assistance: Oversee household management, including coordinating with cleaners and organizers. Manage personal errands such as dry cleaning pickup/drop-off and pet grooming appointments. Order household items and manage bill payments. Schedule and manage personal appointments. Other duties as assigned. Qualifications: High school diploma or equivalent; Associate's or Bachelor's degree preferred. Proven experience as an executive or personal assistant. Minimum of 2 years of administrative or executive assistant experience, preferably in a healthcare, clinical, or behavioral health setting. Exceptional organizational and time-management skills. Strong communication skills, both written and verbal. Ability to handle confidential information with discretion. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), virtual meeting platforms (Zoom, Teams, etc.), and social media platforms. Strong attention to detail, reliability, and discretion. Ability to work independently as well as collaboratively in a team environment. Valid driver's license and reliable transportation. Compensation: $50,000 range Benefits and additional perks available Work Environment: This position requires attendance at both in-person and virtual meetings. Flexibility and a professional demeanor are essential. Some local travel between sites may be necessary. Compensation: $45,000.00 - $50,000.00 per year We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. About Us At ACE Wellness Center it is our mission to serve adults, children, and their families with high-quality, innovative, and individualize care that will lead to a life filled with Fortitude and fulfillment. Our philosophy emphasizes the importance of accountability, courage, and enlightenment to guide each individual in their healing journey. We strive to influence and assist individuals so that they can maneuver the direction of their own lives in a community-based Setting. ACE Wellness Center is comprised of five different components. We have our ace wellness medical center. We have our alternative medicine clinic. We have Our rejuvenating beauty clinic. We have our individual and family Therapeutic services. We Also have ACE Wellness Corp. which is our nonprofit sector in which we take donations and grants to cover cost for the families we serve. At ACE Wellness Center we take pride in the staff that we hire. Our staff goes through extensive training to be credentialed in order to serve our families. The staff here at Ace give their clients quality care that comes from a place of empathy, integrity, and diligence. We take pride in treating our clients with the Upmost respect, devotion, and benevolence. We have five distinctive ways to serve you, please let us know which way we can help you the most. We look forward to working with you and your family. Contact Our intake department today to start making the highest and best changes of your life.

Milliken & Company is a global manufacturing leader whose focus on materials science delivers tomorrow's breakthroughs today. From industry-leading molecules to sustainable innovations, Milliken creates products that enhance people's lives and deliver solutions for its customers and communities. Drawing on thousands of patents and a portfolio with applications across the textile, flooring, chemical and healthcare businesses, the company harnesses a shared sense of integrity and excellence to positively impact the world for generations. Discover more about Milliken's curious minds and inspired solutions at Milliken.com and on Facebook, Instagram and LinkedIn. Position Title Executive Assistant & Office Administrator Position Summary The Executive Assistant & Office Administrator provides comprehensive, confidential administrative support to the Senior Vice President and Managing Director, Polymer Solutions. This role requires a highly organized and proactive individual capable of balancing high-level executive support with the logistical demands of maintaining a functional office environment. This position is located at Borchers HC in Westlake, OH and reports to the Director, Human Resources. Normal work hours are Monday through Friday, 8:00 a.m. - 5:00 p.m. but may occasionally require flexibility. This role is eligible for Milliken's hybrid work policy, which includes 3 days in the office and 2 work from home days. Key Responsibilities - Executive Support (Approx 60%) Serve as the primary administrative support person for the Senior Vice President and Managing Director, Polymer Solutions President Manage a complex calendar and schedule of company executive(s) ensuring they can focus on highest leverage work Oversee all aspects of travel arrangements to include hotel, flight and ground transportation Draft, review and send communications on behalf of company executive(s) Organize and prepare for meetings, including gathering documents, coordinating meeting logistics, room reservations, preparing agendas and catering Prepare and submit expense reports on a timely basis Work closely with the leadership team and other Executive Assistants to provide support to the organization Answer inquiries independently, follow up with other departments to ensure that requests are carried out Understand how to prioritize meetings for executive(s) and manages daily schedule appropriately Prepare, edit, and format documents, reports, presentations (PowerPoint, Excel), and internal/external communications Plan and coordinate team building events & assist with special projects Key Responsibilities - Facilities & Office Administration (Approx 40%) Oversee the day-to-day operations of the office to ensure a safe, clean, and functional environment Monitor and maintain inventory of office and breakroom supplies, placing orders efficiently and within budget Managing incoming and outgoing mail Process and approve PO's and invoices related to general facility operations HR support - Assist HR with new employee onboarding/employee offboarding and other general HR related duties Ensure the facility complies with general safety standards and office policies are documented and followed Qualifications - Required 5 years of experience supporting senior level leaders/executives Exceptional service orientation mindset Strong proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) suite Ability to make and build top notch presentations Analytical capability and comfortable with data and numbers Impeccable attention to detail Strong time management skills and ability to meet deadlines Excellent organizational skills High level of integrity and confidentiality Ability to work under time pressure and keep composure Team player with positive attitude Strong desire and interest to learn the business Qualifications - Preferred Prior experience working with a global/international team SAP Experience #LI-AP1 Milliken is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to actual or perceived race, color, creed, religion, sex or gender (including pregnancy, childbirth or related medical condition, including but not limited to lactation), sexual orientation, gender identity or gender expression (including transgender status), ancestry, national origin, citizenship, age physical or mental disability, genetic information, marital status, veteran or military status or any other characteristic protected by applicable law. To request a reasonable accommodation to complete a job application, pre-employment testing, a job interview, or to otherwise participate in the hiring process, please contact ******************************.

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we've earned the Great Place to Work Certification every year since 2022! : Join Job Duck as an Executive Assistant & Documentation Coordinator and become a trusted partner to senior leadership in a dynamic, fast-paced environment. In this role, you will provide essential support to the Chief Financial Officer and Chief Legal Officer, ensuring their calendars run smoothly and critical tasks are handled with precision. You will thrive if you are organized, proactive, and detail-oriented, with a natural ability to communicate clearly and manage multiple priorities. This position offers the opportunity to make a meaningful impact by streamlining operations and enabling executives to focus on strategic initiatives. -Monthly Compensation: from $1,060 USD to $1,150 USD. Responsibilities include, but are not limited to: Communicate travel needs to Bridger's travel coordinator Upload, organize, and send legal contracts for execution Resolving conflicts and coordinating events Travel coordination support Initiate travel arrangements Document and contract management Lead implementation of DocuSign-based management system Coordinate with the sales department on document handling Full ownership of calendaring for the Chief Financial Officer and Chief Legal Officer Sending calendar invites Requirements: Additional Job Description: -Requirements: ◦ Bilingual/English (Only English required for daily tasks) ◦ Comfortable working remotely with reliable internet and hardware ◦ Experience supporting senior executives preferred -Timezone and Schedule: Monday to Friday from 8:00 a.m. to 5:00 p.m. MST (flexible) -Software and Tools ◦ Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) ◦ Microsoft Teams for communication and meetings ◦ SharePoint for file sharing and collaboration ◦ Zoho CRM for customer relationship management ◦ Rippling for financial and HR functions ◦ DocuSign Intelligent Agreement Management for contract lifecycle ◦ Reliable laptop or desktop with webcam and microphone Required Skills: • 1 year of experience supporting executive-level scheduling and document workflows. • Ability to manage multiple priorities with precision • Comfortable working independently and remotely • Excellent written and verbal communication skills • Attention to detail • Time management • Proactive and self-starter mindset • Tech-savvy and quick learner Work Shift: 8:00 AM - 5:00 PM [MST][MDT] (United States of America) Languages: English Ready to dive in? Apply now and make sure to follow all the instructions! Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process. Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.