Executive Assistant Jobs Near Me

We are seeking a highly experienced Senior Executive Assistant to join our national security advisory firm. This role provides essential, proactive support to our executive team, including our Founding Partners. Our Senior Executive Assistant will be a composed and reliable professional who upholds our firm's reputation by ensuring seamless executive operations. You'll gain insight into the firm's most critical operations and innovations as you collaborate with a team of accomplished professionals and industry leaders. The ideal candidate has a proven track record supporting high-level executives, such as senior government officials or CEOs, along with strong project management skills and technical aptitude. Location: Washington, DC (4 out of 5 days onsite) Responsibilities Scope: Manage executive engagements, including (but not limited to) complex travel planning, scheduling, meeting prep, logistics, technical support, and expense processes Maintain clear, professional communication with internal and external stakeholders, ensuring all interactions reflect the firm's standards Demonstrate discernment by assessing situations and determining appropriate measures for resolution or escalation as needed Collaborate with peers to manage the needs and commitments of up to 5 executives Organize, prioritize, and monitor incoming requests and documentation to ensure timely follow-through and execution Draft and edit key communications, ensuring alignment with the firm's preferred style and branding Provide back-up administrative support for office Assist in managing special projects or events, coordinating resources, timelines, and deliverables to support firm-wide initiatives Qualifications: Bachelor's Degree 5+ years of experience providing high-level executive support to C-suite executives or senior leadership 1+ years of experience in a dedicated support role for Senior government officials preferred Professional demeanor and exceptional written and verbal communication skills Demonstrated ability to anticipate needs, take initiative, and prioritize tasks Technical aptitude to set-up and troubleshoot various meeting technologies Highly proficient in managing complex calendars and travel planning (Outlook preferred) Discretion and ability to handle confidential information with professionalism Who We Are Beacon develops and supports the execution of bespoke strategies to mitigate business risk, drive growth, and navigate an increasingly complex geopolitical environment. Through its bipartisan team and decades of experience, Beacon provides a global perspective to help clients tackle their toughest challenges. Beacon does not lobby Congress or represent foreign governments. Why Join Us Come be a part of our globally recognized team. At Beacon, we celebrate individual accomplishments and team success. There is a deliberate effort at our leadership level to maintain open doors. We offer flexible perks to help employees perform at their best, such as flexible paid time-off (PTO), paid parental leave, and remote work one day a week. All full-time employees are eligible to participate in medical, dental, vision, life and disability, and 401(k) benefit plans. Equal Opportunity Beacon Global Strategies is an equal opportunity employer committed to fair employment practices. Employment decisions are made without regard to race, sexual orientation, race, age, disability, religion, national origin, or any other characteristic protected by law.

Executive Assistant to a Leading White-Collar Crime Law Firm Partner Are you ready to embrace a classic, high-level Executive Assistant role, supporting a globally renowned White-Collar Crime Attorney? This Partner handles high-profile, cutting-edge cases that are as thrilling as they are newsworthy. DC Office Hybrid, 3 days in the office Newly created role - providing one to one support What's in it for you? Newly created role: A blank canvas, offering the chance to make an impact from day one and provide EA support to a charming and highly successful Litigator. Employee well-being and growth: The firm prioritizes the development of its employees. With over a decade of experience working with them, I can vouch that most professionals I've placed there have stayed and flourished. Support and advancement: The firm values each team member's contributions, providing clear opportunities for career growth, recognition, and support. Flexible work environment: Offers adaptable hours and remote work options, promoting a strong work-life balance with more flexibility than most. Collaborative culture: Join some of the friendliest and most impressive business professionals, in a firm where even the partners value life outside of work. The Firm: Our client is a prestigious Am Law 50 firm with a significant presence globally. While their Washington, DC office maintains a modest size of 350 team members, the firm operates over 15 offices across the United States, balancing a broad reach with a uniquely personal touch. They handle high-profile, impactful work while fostering a collaborative environment where every team member, including non-fee-earning staff and executive assistants, plays a crucial role in the firm's success and future. At this firm, contributions from all team members truly matter - it's a place where everyone's efforts drive excellence. Position Overview · Administrative Support · Legal Practice Tasks · Project Management · Client Services · Advanced Decision-Making Your Experience: You're already experienced in supporting Partners in a law firm - this is non-negotiable. You have a proven track record of getting things done, no matter the challenge. In this role, you'll be expected to bring a clear vision, develop a strategic plan, and deliver exceptional, five-star support to a five-star Attorney. Next Steps: If you have an up-to-date CV, click apply to be immediately considered. If you don't have a current CV but are still interested, let's have a chat via one of the following channels: LinkedIn: ************************************************ Email: ***********************

As the Executive Assistant with this association, you will be a key member of the C-suite team, providing dedicated support to the CEO. This executive is looking for a trusted advisor who can effectively manage the activities of the executive office with efficiency and grace. This association offers a competitive salary package and a culture that promotes strong values. If you enjoy supporting a busy executive who values your insight and contributions, this could be your next job! Key Responsibilities: Maintain the CEO's calendar by planning, coordinating, and scheduling meetings with key figures, including clients, C-level executives, and partners. Book all domestic travel arrangements on behalf of the CEO. Review, edit, and finalize all correspondence and documents generated in the executive office. Understand the strategic objectives and deliver key messages. Complete expense reports keeping a close eye to detail. Why You'll Love Working Here: Offers comprehensive benefits package including health, dental, and vision insurance, and generous PTO. Company matched 401(k) and pension plan offerings. Office space in the heart of Arlington, VA. What We're Looking For: Intuitive. You are an active thinker who wants to find the best approach. Invested. You are committed to the success of the business and the executive office. Confidential. You can be trusted to maintain confidentiality at all times. Professional. You conduct yourself professionally, regardless of whom you are interacting with. Experience. You have at least 5 years of administrative experience and have supported an executive-level principal in the past. Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Attain Partners is an innovative consulting firm dedicated to disrupting the status quo to change the world and improve the lives of those we touch. From strategy to technology and everywhere in between, our experts use their unique skills to advance the important missions of education, nonprofit, healthcare, and state and local government clients. People are at the center of all we do, and that's why we empower career growth, provide industry-leading benefits packages, encourage a flexible work environment, and foster a culture of inclusion to support the needs of our team. We share a collective passion for our mission and our people. Guided by our seven core values, The Attain Way, our vision is the foundation of our culture-to be and attain the best. What You Will Do: Perform a broad range of administrative tasks, including creating, reviewing, and editing presentation, agenda, and itineraries; compiling meeting materials; tracking and completing monthly expense reports; and other administrative duties as assigned. Assist in managing high-volume email inboxes for two senior executives, identifying and flagging critical items, and preparing a daily summary of key priorities. Coordinate all logistics for business and personal travel, including booking commercial and private flights, arranging car services, managing detailed itineraries, and adapting to last-minute changes. Organize and synchronize meetings and appointments, ensuring executives are prepared with relevant background, talking points, and other materials. Serve as a calendar gatekeeper, ensuring schedules are followed and prioritized effectively. Collaborate closely with the Partner and Office of the CEO teams to keep them informed of upcoming commitments and responsibilities, proactively following up and maintaining clear, consistent communication. Demonstrate leadership to maintain credibility, trust, and support with senior leadership and team members. Prioritize conflicting needs, address matters promptly, and ensure tasks are completed successfully, often under deadline pressures. The ideal candidate is: Trustworthy. Proven ability to exercise discretion and independent judgment in interactions with executives, clients, partners, and team members. Flexible. Adaptable to shifting priorities and able to multitask in fast-paced environment, responding proactively to unexpected challenges. Articulate. Possesses excellent written and verbal communication skills. Self-starter. Takes initiative and ownership of projects, prioritizing tasks to completion with minimal supervision. Critical Thinker. Excels in problem solving, decision making, organization, and time management. Attentive. Willing to work beyond standard hours when needed to accommodate business and personal needs. Tech Savvy. Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point, Teams); knowledge of Salesforce is a plus. Detail Oriented: Consistently maintains high standards of accuracy and thoroughness in all work. Years of Experience: 5+ years of successful administrative experience Minimum Education Required: Bachelor's Degree required. Work Environment: This role is primarily on-site Monday - Friday in McLean, VA Additional Information Attain Partners values your mental, emotional, and physical health and wellbeing. Our comprehensive benefits package starts on your first day of employment and includes benefits such as: Competitive health, dental, and vision coverage, HSA and FSA accounts, life and disability insurance, fertility and family planning benefits, and employee assistance and discount programs 11 paid federal holidays and flexible unlimited time off (UTO) Generous 401(k) matching with immediate vesting Flexible career paths - our career tracks provide advancement, mobility, and flexibility as you continue to grow with us A healthy environment where we value unique experiences, and care about everything that makes you, you. Our IDEA-Inclusion, Diversity, Equity, and Allyship-Program maximizes a sense of belonging by creating an environment where diverse experiences are embraced, and authenticity is welcomed. Attain Partners is committed to fair and equitable compensation practices. Individual base salary for this position is unique to each candidate and will be commensurate with experience, education, and skills, ranging from $75,000 - $85,000. In addition to base salary, this role is eligible for an annual discretionary bonus. Interested in this position but the compensation isn't quite right? Let us know your expectations, and we'll see if we can make it happen based on your qualifications. Attain Partners is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Applicants have rights under Federal Employment Laws. For more Information visit EEO, EEO Poster Supplement, Family and Medical Leave Act (FMLA), and Employee Polygraph Protection Act (EPPA). If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

US Secretary of Energy, Jennifer Granholm said, “With what Virginia Transformer is doing, they are at the center of how we're going to build out the backbone of our clean energy future.” Virginia Transformer and Georgia Transformer Corp., is “the engineering firm that makes transformers.” We are the largest US-owned manufacturer of electric transformers in North America and have been helping to secure the reliability and resilience of our country's electric grid for more than 50 years. We produce power transformers for any conceivable application - GSU, substations, auto-transformers, grounding transformers, drive duty, rectifier, exciter, voltage regulator, and other. The company is experiencing steady and sustained growth and serves every part of US industry from its six state-of-the-art North American facilities. We are actively looking for individuals who want to be part of a high-growth company and who want to share in the pride we have in ensuring American manufacturing continues to flourish. Without reliable power, manufacturing cannot operate. That is where we - and you - come in. Join us. Job Description: Executive/Security Assistant Position Summary: We are seeking a reliable and highly discreet Executive/Security Assistant to provide personal and logistical support to an executive and their spouse. This individual will play a key role in ensuring their safety, comfort, and efficiency during daily activities and travel. The ideal candidate will possess a strong sense of confidentiality, professionalism, and adaptability to meet the dynamic needs of the role. Key Responsibilities: Personal Driving Services: Serve as a personal driver for the executive and their spouse, ensuring safe, punctual, and comfortable transportation. Travel Assistance: Accompany the couple on business-related and occasional personal trips. Manage luggage, travel arrangements, and transportation logistics at various destinations. Ensure smooth handling of personal and business-related assets from point A to point B. Onsite Presence: Be available to assist the couple at their locations in Virginia (Roanoke and Gainesville) and Florida. Provide direct, on-the-ground support as needed during both routine and special activities. Discretion and Confidentiality: Sign and strictly adhere to a Non-Disclosure Agreement (NDA). Maintain complete confidentiality regarding all personal, professional, and travel-related matters. Personal Support: Anticipate and fulfill the needs of the executive and spouse, ensuring their comfort and well-being. Execute tasks and errands as requested, with a proactive and solutions-oriented approach. Qualifications: Valid driver's license with a clean driving record. Experience in providing personal driving or executive support services is highly preferred. Vigilant at all times for safety and security Willingness and ability to travel frequently. Strong organizational skills with the ability to handle multiple tasks efficiently. Excellent discretion and commitment to confidentiality. Flexibility to adapt to dynamic schedules and varying work locations. Professional demeanor and communication skills. Living in US for min 20 yr College degree preferred Physical Requirements: Ability to lift and manage luggage and other assets during travel. Stamina to meet the demands of a highly active living and travel role. Compensation and Benefits: Competitive salary based on experience. Travel-related expenses covered. Additional benefits to be discussed during the hiring process.

Why You Want To Work Here: Established as a community-focused organization, we are a medical and psychiatric provider dedicated to offering a wide range of services to adults aged 18 and older, addressing mental health and substance abuse challenges. Job Overview: As an Executive/Personal Assistant, you will provide high-level support for a professional doctor by handling various tasks to help them focus on their core responsibilities. Responsibilities of the Executive/Personal Assistant: Calendar Management: Organize and manage schedules, appointments, and meetings. Communication: Handle incoming and outgoing communications, including emails and phone calls. Meeting Coordination: Prepare agendas, take minutes, and ensure follow-up on action items. Travel Arrangements: Plan and coordinate travel itineraries, including flights, accommodations, and transportation, including vacations and family trips. Document Management: Prepare, edit, and organize documents, reports, and presentations. Budget Management: Assist with tracking and managing budgets and expenses. Project Support: Assist in project management and coordination, ensuring deadlines are met. Research: Conduct research and compile information as needed for decision-making. Client Relations: Maintain relationships with clients and stakeholders, ensuring communication is clear and professional. Event Planning: Organize and coordinate corporate events, conferences, and meetings. Confidentiality: Handle sensitive information with discretion and confidentiality. Daily Errands: Manage personal errands, such as ordering meals, dry cleaning, and other tasks. Bill Management: Manage bills and finances, ensuring timely payments. Research and Reservations: Research and make reservations for restaurants, events, and activities. Gift and Event Planning: Organize special occasions, including birthdays, anniversaries, and holidays. Communication Management: Handle correspondence and communication, including mail and messages. Time Management: Help prioritize tasks and manage time effectively to balance professional and personal commitments. Requirements of the Executive/Personal Assistant: High School Degree, Bachelor's degree preferred Proven experience in a similar role Must have valid Driver's License, Proof of Insurance and reliable transportation Proficiency in project coordination and multitasking Strong data entry skills with attention to detail Excellent proofreading abilities Ability to manage calendars effectively Familiarity with QuickBooks is a plus Experience in front desk operations is advantageous Knowledge of event planning principles is beneficial

The Analyst will serve as the Strategic Communications Specialist in the Executive Administrative Assistant labor category and support the Office of the Under Secretary for Acquisition and Sustainment at the Pentagon in Arlington, VA. This work directly supports DoD professionals dedicated to excellence and serving the Warfighter's needs. Position Requirements: • Active TS/SCI Clearance. Desired Education & Experience: • (5) years of combined experience to include executive-level support, personnel, scheduling, task management, planning, programming, and correspondence. • A bachelor's degree from an accredited college or university (or actively working to complete one) is preferred. • Extensive experience with booking/arranging travel for senior-level military or civilian personnel using the Defense Travel System (DTS). • Background in Executive Support, Staff Officer (Officer or NCO}, or Aide-de-Camp type work. • Experience in federal government, federal government consulting, or Office of the Secretary of Defense is preferred. • Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint. • High energy, enthusiasm, tact, and ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members. Key Responsibilities: • Effective creation and execution of communication strategies to support our client's mission and priorities. • Performing extraordinary executive-level support for DoD leaders. • Coordinating the daily calendar(s) of DoD Executive(s) (Political Appointees or members of the Senior Executive Service}, including scheduling internal and external meetings, appointments, and events. • Preparing and coordinating materials for internal and external meetings, including itineraries, read ahead, and agendas. • Ensure the taskings comply with DoD systems such as CATMs, DoD editing, and formatting requirements. • Tracking office taskings as defined by DoD Executives. • Coordinating travel and accommodations for DoD Executives and other government officials as needed, including using the Defense Travel System (DTS). • Executing tasks and duties that support the Executive priorities and daily operations. • Providing support to the DoD Executives in executing all aspects of the office mission, including protocol and events planning support. • Assisting other staff members in drafting and writing policies, guidance, supporting processes, and memoranda. • Support with office management duties as directed by the government to include, but are not limited to, team calendar management and office supply management. Key Performance Indicators: • Be exceptionally organized. • Be an excellent communicator (written and verbal). • Have outstanding customer service abilities such as initiative, judgment, creativity, flexibility, and confidence. • Must have the ability to multi-task across multiple projects. • Have a demonstrated history of performing in a dynamic, high pace environment. • Be positive and proactive.

A federal government integrator headquartered in northern VA, is seeking an executive administrative assistant to support their DHS customer at their HQ building in Arlington, VA. Their day to day responsibilities will include supporting 1-3 "principals" for the federal client - calendar management, coordinating travel arrangements through concur, and taking meeting minutes/preparing action items. Founded in 2003 our client is a boutique management consulting firm specializing in IT governance, program management, strategic communications, and technology solutions. This person will be full time. REQUIRED SKILLS AND EXPERIENCE Bachelor's Degree 5+ years executive assistant experience supporting a C-Suite level Concur travel system experience NICE TO HAVE SKILLS AND EXPERIENCE Previous CISA or DHS experience

The position reports to the Chief of Staff (COS) and provides administrative support to the CEO and Chief of Staff (COS), managing their schedules and correspondence and ensuring tasks are completed efficiently. They work closely with the CEO and COS to keep them informed of upcoming commitments, anticipate their needs, and coordinate project tracking for the Governance & Strategy Center. Position Responsibilities Support to CEO and COS Completes a broad variety of administrative tasks including managing appointments; completing expense reports; composing and preparing correspondences that are sometimes confidential; arranging travel plans, itineraries, and agendas; drafting documents for meetings; providing support for meetings; and compiling various lists and reports. Works closely and effectively with the CEO and COS to keep them well informed of upcoming commitments and responsibilities, following up appropriately and ensuring related tasks are tracked, this includes anticipating the need for speeches, remarks and presentations, etc. and proactively assisting with drafting materials as needed. Manages CEO and COS's schedule on a day-to day basis including proactive monitoring for and resolving conflicts and capturing key takeaways and action items from meetings, ensuring that follow-up actions are tracked and completed. Supports the CEO and or SNA President at conferences and meetings, as assigned, by monitoring and coordinating the on-site schedule for the CEO and/or President and ensuring meetings, presentations, promotional activities, and other onsite engagements are kept on track. Coordinates VIP seating at the Annual National Conference. Prepare the CEO for all meetings and on-site interactions by providing relevant materials, briefing notes, and background information on meeting participants and topics. Coordinates project tracking for the CEO and Governance & Strategy Center. Governance Support Assists the CEO in scheduling and preparing communications for SNA leadership to attend multiple conferences and meetings throughout the year, including developing schedules, sending calendar invitations and tracking housing for the Executive Committee and Board members. Drafts and sends correspondence to the Board, provides logistical support for in-person Board activities (e.g., finding dinner locations, coordinating Board gifts, etc.), and assists with coordinating materials for Board meetings. Develops and maintains monthly SNA Leadership calendar and ensures all Centers' events are included on the calendar. Monitors SNA commitments for the Board President and Vice President, coordinating with various Centers and serving as a conduit for scheduling to minimize overlap and ensure commitments are honored and volunteer leaders are not overutilized. Maintains leadership listings in the database for each leadership cycle including Board of Directors, Standing Committees, Strategic Committees, Advisory Councils and others and annually assists the Senior Specialist with producing the Directory of Leaders . Position Requirements Education Bachelor's degree or high school diploma with equivalent combination of experience and training. Qualifications Three or more years of experience with relevant duties, in a non-profit or association preferred. Experience tracking goals, work assignments, task lists, action item follow up, etc. and proactively conducting outreach to ensure appropriate follow-up. Experience taking minutes for conference calls and meetings and providing administrative support for leadership roles. Excellent workload organization skills, including identifying and handling priorities quickly, balancing short and long-term assignments, adapting to changes in priorities, and keeping pace with daily operational demands. Experience leveraging technology tools to increase efficiency in administrative processes. Ability to handle sensitive and confidential information discreetly and with good judgment Demonstrated problem-solving skills with an ability to research and identify solutions. Demonstrated ability to successfully work independently and as part of a team with the ability to draw connections between day-to-day job responsibilities and the goals of the organization. Excellent writing and editing skills for drafting, editing, and proofing correspondence, writing emails, presentations, reports, summaries, and other communications for a wide variety of internal and external audiences. Detail-oriented, organizational skills with the ability to manage multiple tasks with different timelines in a fast-paced environment with fluctuating workloads and changing priorities. Excellent verbal and interpersonal communication skills with the ability to and patience to work with and provide customer service to a wide variety of internal and external stakeholders. Demonstrated experience using a database to access customer or member information, using the internet to conduct research, and proficiency in Microsoft tools such as Teams, SharePoint, Word, Excel, PowerPoint and Outlook, as well as virtual meeting platforms such as Zoom. Experience working in a non-profit or association preferred Position Relationships Works with SNA staff, leadership and members. Communicates with vendors, consultants, contractors, legal representatives, hotel staff representatives, Board of Directors, volunteers, and other CEO contacts and their representatives. Supervision Receives general supervision and direction from position's supervisor. Exercises some independent judgment and discretion

Executive AssistantLocation: Alexandria, VA Work Type: Onsite Remote Work: No Qualifications Experience with supporting executive leadership within US government Experience with managing schedules, tasks, appointments and operations for a senior government executive Experience with managing teams to meet timelines and deliverables Experience with coordinating and leading meetings, both pre-planned and short notice Experience with using outlook calendar function for complex scheduling actions Ability to be a team player TS/SCI clearance Additional Qualifications Experience working in the US Department of Defense organization Experience with the Correspondence and Task Management System (CATMS) or other tasking systems Experience working in a dynamic environment and adjusting to schedule changes Experience with writing and reviewing senior-level DoD and Joint Staff correspondence Experience with supporting DoD Cyber-focused organizations Possession of excellent written and verbal communication skills Bachelor's degree in Communications, Public Policy, Education or any other related field. Clearance: Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to classified information. TS/SCI Clearance is required. Compensation and Benefits Salary Range: $100,000 - $160,000 (Compensation is determined by various factors, including but not limited to location, work experience, skills, education, certifications, seniority, and business needs. This range may be modified in the future.) Benefits: Gridiron offers a comprehensive benefits package including medical, dental, vision insurance, HSA, FSA, 401(k), disability & ADD insurance, life and pet insurance to eligible employees. Full-time and part-time employees working at least 30 hours per week on a regular basis are eligible to participate in Gridiron's benefits programs. Gridiron IT Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status or disability status. Gridiron IT is a Women Owned Small Business (WOSB) headquartered in the Washington, D.C. area that supports our clients' missions throughout the United States. Gridiron IT specializes in providing comprehensive IT services tailored to meet the needs of federal agencies. Our capabilities include IT Infrastructure & Cloud Services, Cyber Security, Software Integration & Development, Data Solution & AI, and Enterprise Applications. These capabilities are backed by Gridiron IT's experienced workforce and our commitment to ensuring we meet and exceed our clients' expectations.

CEO and COO of a consulting firm in Alexandria, VA is looking to hire a permanent Executive Assistant. Executive Assistant The Executive Assistant serves as the in-office presence, providing comprehensive administrative and executive support to the CEO and COO while managing office operations. This role is fully on-site and requires exceptional organizational skills, professionalism, and the ability to handle confidential information. The Executive Assistant is proactive, resourceful, and capable of managing tasks with minimal supervision in a dynamic environment. Key Responsibilities Serve as the primary in-office representative, managing the front desk and greeting visitors. Handle incoming calls, mail, and packages professionally and efficiently. Maintain common office areas, inventory, and supplies to ensure smooth daily operations. Coordinate with and escort vendors as needed. Manage calendars for the CEO and COO, including scheduling meetings, coordinating appointments, and ensuring seamless transitions between commitments. Proactively identify and resolve scheduling conflicts, keeping executive priorities and preparation needs in mind. Coordinate travel arrangements, prepare expense reports, and maintain accurate contact information for executives. Act as the central point of coordination for meetings and events involving the CEO, ensuring clear communication and efficiency. Facilitate onboarding processes for new hires, including preparing materials, arranging workspace and equipment, and delivering orientation sessions. Assist with offboarding by archiving employee information and managing transitions. Oversee the annual company holiday card and client appreciation initiatives, including maintaining mailing lists, coordinating card selection, and managing gift distribution. Support planning and logistics for internal and client-facing events, ensuring attention to detail. Experience and Qualifications Bachelor's degree or equivalent experience. 5+ years of experience working in a professional environment. Calendar management skills using Microsoft Outlook, including the coordination of multiple competing commitments in a professional manner with minimal direction or oversight. Strong organizational skills, including experience managing multiple tasks with conflicting priorities while still achieving work goals. A high level of proficiency in Microsoft Access, Outlook and Word required. Skill in PowerPoint a plus. Excellent oral and written communication skills. Experience working in consulting, health policy, finance, or law firms would be a plus.

Administrative Assistant The Administrative Assistant (Senior Level) positions for BPO/ODIR/MS shall support BPO/ODIR to provide evening coverage until 1700 to the BPO/OD IR staff in the absence of the Executive Assistant, assuming the duties of the BPO/OD[R position. At all other times, the Administrative Assistants (Senior Level and Intermediate Level) for BPO/ODIR/MS shall provide support to the BPO/ODIR/MS staff with direct administrative support services. The duties will include providing executive office support to include editing and coordinating communications, tracking & processing various awards, archiving, SharePoint administration, and attending meetings to record and disseminate minutes. Shall provide support to BPO/FIN/TSC. The duties will include providing office support and Front Desk coverage handling NRO traveler correspondence and walk-in questions. Shall provide support to their respective BPO offices. The duties will include providing administrative office support to include calendar management, editing and coordinating correspondence, tracking actions, and attending meetings to record and disseminate minutes. Shall provide front office support to the Principal Deputy Director/OHR, Deputy Director/OHR, and Chief of Staff to include calendar management, editing and coordinating correspondence, and back up support for TIER actions. Tasks: Draft and/or provide critical/final review of correspondence Draft, proofread, edit, and coordinate documents such as instructions, spreadsheets, presentations and reports Build briefing packages and present information Analyze metrics and provide summary to senior management Administer databases and spreadsheets to include managing user accounts and accesses, creating reports, and performing updates Maintain an efficient office environment to include assisting in the ordering of supplies/equipment, arranging for office equipment repairs, coordinating office renovations, and participating in event planning. At a minimum, provide BPO/ODIR coverage during core business hours from 0800 to 1700 Maintain a schedule of appointments for a manager or office Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites Coordinate with DNI/USD(I), internal NRO Directorates/Offices, and others to schedule meetings with principals Coordinate visitor requests, parking, and catering requests with NRO/ODIR, Protocol, Security, and other impacted offices Maintain/create and distribute contact cards for BPO leadership Greet and escort visitors Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents Arrange for the delivery of outgoing mail/packages with the mailroom Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office Perform research and retrieve information from databases and other resources Attend meetings, events, and forums as requested by BPO leadership Manage TIER actions; assign to the appropriate divisions or branches, follow-up and provide status reports, coordinate responses in a non-conflicted manner for senior management review, and participate at NRO-wide TIER meetings. Administer the BPO online data repository tool, developing, editing and managing SharePoint websites Coordinate training requirements and related events for BPO offices SharePoint POCs Coordinate and process Freedom of information Act (FOIA) requests and the publication review process on behalf of BPO Recommend innovative processes to improve the efficiency and effectiveness of the office Compose written communication in response to complex customer queries Prepare routine status reports and track office-related metrics Manage routine website content updates and coordinate more complex website changes with webmaster Coordinate scheduling, organizing, and execution of meetings, events, conferences, and off-sites Attend meetings, events, and forums Assist in maintaining inventories, records, and receipts Coordinate office renovations and relocation activities Support TIER actions, assign actions to the appropriate divisions or branches, follow up on actions, coordinate responses in a non-conflicted manner for senior management review, provide status reports, and participate at NRO-wide TIER meetings Maintain an efficient office environment to include assisting in the ordering of supplies/equipment, arranging for office equipment repairs, coordinating office renovations, and participating in event planning Support business process records management disposition (hard copy records and electronic copy records) and preservation activities for the BPO enterprise Develop and facilitate training sessions to ensure uniform implementation of NRO Directives and Instructions related to records management Archive/retrieve classified documents/media in the Information Management Operations Applications database in conformance with federal and NRO policy Maintain and update the BPO Records Management Plan Implement, maintain, and bi-annually audit the BPO Group file plan structures (hard copy records and electronic copy records) has context menu

Only US Citizens Local to Herndon, VA will be considered. Must be willing to be onsite everyday at the client offices in Herndon, VA. No 3rd Parties! Employment Type: Long Term Contracting Hourly Rate : $Negotiable Excellent communication skills is a must (Extroverted Type of Personality) Senior Microsoft 365 Administrator SME Type POSITION SUMMARY The Senior M365 Administrator is responsible for the management, configuration, and optimization of the CLIENTS Microsoft 365 GCC High environment, including its core services such as Exchange Online, SharePoint, Teams, OneDrive, and Microsoft Purview. This role combines strategic vision with hands-on expertise to drive innovation, scalability, and security within the M365 ecosystem, ensuring compliance in a highly regulated environment. The Senior M365 Administrator leads technical research, design, and development efforts, collaborating with project teams to provide technical analysis, solution design, and operational support, while ensuring smooth transitions from development to production. As the subject matter expert, this individual provides strategic guidance and technical leadership to optimize productivity, strengthen security, and leverage advanced capabilities across Microsoft 365 services. GENERAL RESPONSIBILITES Comprehensive Microsoft 365 Expertise: Maintain in-depth knowledge of Microsoft 365 operations in hybrid environments, ensuring seamless integration and performance optimization. Administration and Maintenance: Oversee daily management of the Microsoft 365 environment, ensuring optimal performance, high availability, and robust security protocols. Configuration and Implementation: Lead the deployment and configuration of Microsoft 365 services, including integrating third-party applications and tools, while adhering to best practices and organizational requirements. Security and Compliance: Apply security patches, updates, and service packs in a timely manner, ensuring compliance with industry and organizational standards. Client Support: Respond to and resolve client email issues and support tickets efficiently, maintaining high levels of service quality. Task Prioritization: Effectively manage multiple applications and priorities in a dynamic, fast-paced environment, including those related to Microsoft 365 services. Documentation: Create and maintain comprehensive, up-to-date documentation for configurations, processes, and procedures associated with Microsoft 365 services. Problem Solving: Analyze and resolve complex technical and operational issues, contributing to larger, more complex initiatives when required. Emerging Technologies: Stay current with industry trends, emerging technologies, and updates in Microsoft 365 to ensure the organization leverages the most effective solutions. Scripting and Automation: Administer Microsoft Windows Servers via PowerShell as needed. Develop, test, debug, and manage PowerShell scripts to automate tasks and optimize operations. Recommend and implement improvements to existing PowerShell scripts for enhanced efficiency. Upgrades and Maintenance: Recommend, schedule, and perform software upgrades and system improvements to maintain operational integrity. Performance Monitoring: Monitor and test server software performance, providing detailed statistics and reports to inform decision-making. Microsoft Exchange Expertise: Apply a strong understanding of Exchange Online best practices, ensuring optimal email functionality and security. System Administration: Leverage expertise in Windows System Administration for seamless integration and management of related infrastructure. End-User Training: Deliver training sessions and create user-friendly documentation to maximize end-user adoption and productivity within Microsoft 365 applications. Advanced Security Configuration: Configure and optimize Exchange Online Protection (EOP) settings to safeguard against email-based threats. OneDrive Support: Provide expert resolution for OneDrive synchronization issues across various platforms to ensure seamless file access and collaboration. Skills and Attributes: Strong analytical and organizational skills for managing complex environments. Effective communication and interpersonal skills to collaborate across teams and engage stakeholders. Participate in on-call rotation, 24/7 support , escalation and SLA models REQUIREMENTS: Bachelor's Degree in Computer Science / MIS / Information Technology, or equivalent experience in Information Technology, or related technical discipline 5+ years' experience with Microsoft Office 365 administration 5+ experience & deep Knowledge in PowerShell, shell, batch, bash scripting language 5+ years experiences with System Administration SPECIFIC TECHNICAL SKILLS DESIRED: GCC High experience Considers themselves a "Power User" on both Linux and Windows Knowledge of DHCP and DNS Knowledge of Power Automate Experience with Microsoft Purview Familiarity with certificate management Location of Services Services will be performed onsite at Herndon VA Monday - Friday 9 AM to 5 PM EST*

**This opportunity is located in Daytona Beach, FL and a comprehensive relocation package is offered ** Reporting to the Global CFO, the Senior Executive Assistant is responsible for the administration and organization of the CFO's office, judging priorities and anticipating needs of the CFO, while balancing several initiatives including calendar appointments, travel schedules board presentations, speeches, internal projects, and regular engagement with investors and analysts. Who We Are: Brown & Brown, Inc. is a growing global insurance brokerage firm delivering risk management solutions and services since 1939. Our unique culture is built on honestly, integrity, innovation and discipline and defines who we are and how we treat our customers, teammates and the communities we serve. We think of ourselves as a team, so we have teammates---not employees. We prioritize health, family and business---in that order. We embrace and celebrate diversity, always striving to be an inclusive place where you have the power to be yourself. Traded on the New York Stock Exchange as BRO, Brown & Brown is a big company that doesn't act like one. Who We Are Looking For: We are looking for passionate team players who believe in working hard and having fun in a collaborative environment. Our team is customer-focused and values the importance of strong relationships, professionalism and trust. We embrace solutions-oriented big thinkers who are committed to results and aren't afraid to take risks. We are driven to set goals high and aim even higher. Primary Responsibilities The right teammate will need to be highly organized and have proven ability to manage multiple activities/projects at one time. Proven ability to manage a complex and fluid calendar of internal and external meetings. Understand the global implications of the financial arm of the organization. Significant, demonstrated ability to manage projects to successful conclusion, while managing multiple initiatives. Understand our decentralized sales and service culture and our different views of customers/risks. The right individual will value the challenge of bringing together different information from different groups while keeping the CFO's office on priorities. The individual will understand the importance of education both internal and external. She/he will be well connected to the administrative function, to continue to be educated on new tools, processes, models that will help the CFO's office function effectively and efficiently. The right teammate will bring diversity of thought to the CFO's office. She/he will make us better by being willing to speak up but also willing to play on the team. The successful candidate will have a bias toward action. She/he will understand that the goal is progress in some areas, but perfection when it comes to reports and presentations. She/he will be critical in thought to understand when an idea is not working and pivot. The right teammate will believe in personal development and the development of others. It will be necessary to grow in the role, take on challenges that stretch outside of his/her own comfort zone and be ready for growth challenges and changes at Brown & Brown. Bachelor's degree in business, economics, finance, communications or related field. Advanced degree a plus. High degree of conceptual skills as it relates to business and success of time/attention for each initiative in the CFO's office. Must master the learning curve quickly to become cognizant of the differences in priorities. Must be willing to work under pressure and demonstrate excellent decision-making skills. Excellent oral and written communication skills, internally, external and with board of directors. Knowledge of global travel and priorities of scheduling. The ability to influence change and continuous improvement in keeping up with a constantly growing and changing environment. Ability to naturally partner across the company, including the ability to educate, influence, persuade and negotiate between departments. Excellence in PowerPoint, Excel, Word and Microsoft 365. Maturity of judgement in anticipating needs, priorities of CFO and the CFO's office as related to the enterprise. Minimum of 10 years' experience in executive administration with a senior officer of a corporation. Strong relationship and team-building skills with the ability to prioritize and manage multiple, impactful projects. Respects a high level of confidentiality.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. This is an on site position in our Tyson's Virginia office. Responsibilities Direct support to President, maintain calendars, email communication and expense reports Sales support, including directly assisting Major Account Sales Team Manage day to day operations in sales office CRM management Qualifications Excellent verbal and written communication skills Strong organizational skills and attention to details Ability to multitask Proficient in Microsoft Office suite

Duties and Responsibilities Manage the Director's calendar, including scheduling meetings, appointments, and travel arrangements. Coordinate and prepare materials for meetings, conferences, and events, including agendas, briefing documents, and follow-up actions. Draft, review, and edit correspondence, reports, and presentations for accuracy, clarity, and compliance with organizational standards. Organize and maintain electronic and physical filing systems to ensure easy access and secure management of sensitive information. Use Microsoft Office Suite and other digital tools proficiently to create documents, presentations, and spreadsheets, and to support remote and in-office work. Enter and monitor tasks utilizing Government tools (CATMS, Microsoft Excel spreadsheets, Word documents, Power point, etc.). Monitor deadlines and deliverables, ensuring the Director is briefed on upcoming priorities and actions. Maintain professionalism, punctuality, and attention to detail in all interactions and deliverables Facilitate communication and coordination between the Director, WHS staff, and external stakeholders, acting as a reliable liaison. Assist in communicating new procedures to office administrative personnel in subordinate offices, request information needed from the subordinate office(s) for periodic or special conferences, reports, and inquiries Maintain communication with WHS senior leadership and aids and provide administrative support to the offices of other WHS senior leadership as required. Track and manage multiple tasks, projects, and deadlines, adapting to changing priorities with efficiency and focus. Qualifications and Requirements Education: Bachelor's degree in business administration, communications, or a related field preferred. Substantive supplemental experience may be considered. Work Experience: Minimum of 3-5 years of administrative or executive assistant experience supporting organizations leadership. Experience with Correspondence and Task Management System (CATMS) or Task Management Tool (TMT) is highly desirable Prior experience in a government, defense, or high-security environment is highly desirable. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other digital tools for communication and scheduling. Demonstrated ability to manage and prioritize multiple tasks, projects, and deadlines in a fast-paced environment. Skills: Strong organizational skills with exceptional attention to detail. Excellent verbal and written communication skills, including the ability to prepare professional correspondence and presentations. Strong problem-solving skills and the ability to anticipate needs proactively. Familiarity with virtual meeting platforms (e.g., Microsoft Teams, Zoom) and hybrid work coordination. Demonstrated professionalism, discretion, and ability to handle sensitive information with confidentiality. Collaborative team player with a proactive approach to supporting leadership and stakeholders. Certifications: Must possess or be able to obtain and maintain a Secret-level security clearance.

Apex Systems is looking to hire an ONSITE Executive Assistant for our client based out of Dublin, VA. This assignment is anticipated to be a 2 month contract with strong potential for extension; however, Apex Systems cannot guarantee the length of this assignment. This will also have a first shift Monday-Friday schedule. Assist the Vice President (VP) in preparing for meetings, tasks, visitors, and travel. Organize and track the VP's priorities and actions, ensuring alignment and support. Maintain an organized system for the management team's operations. Oversee a collaboration system for meeting notes, agendas, materials, and calendars to ensure team transparency and alignment. Work with the VP to develop effective business structures and strategies. Identify team's needs and implement activities and reviews to meet goals. Monitor the progress of the management team and integrate necessary actions into appropriate forums. Foster a positive culture within the management team through leadership and collaboration. Support site-wide initiatives and events, including planning and execution of projects assigned by the VP. Assist with special functions such as public relations events, executive visits, and employee events. Experience: Bachelor's degree in business or management + 3+ years of administrative experience OR Associates degree + 2 years of administrative experience OR 5 years executive management administrative support, preferably in a global environment. 5+ years' experience with all Microsoft Office applications. Why Work for Apex Systems: We offer weekly pay, direct deposit, competitive pay rates Health/Medical benefits, Life Insurance, 401k, Employee Stock Purchase Program Discounts to most major certification programs, access to multiple technical training platforms and programs About Apex Systems: At Apex Systems, we value integrity, respect, and excellence, and we are committed to providing exceptional service to our clients and consultants alike. We pride ourselves on our ability to match the right people with the right opportunities, and we offer our consultants competitive compensation, comprehensive benefits, and the opportunity to work on cutting-edge projects in a supportive and collaborative environment. Whether you are a seasoned professional looking for your next career challenge, or a recent graduate seeking to build your skills and gain valuable experience, Apex Systems has the resources and expertise to help you achieve your goals. We are committed to building long-term relationships with our consultants, and we are passionate about helping them succeed in their careers.

Organizational Information: The mission of the Medical College of Virginia Foundation (“MCV Foundation”) is to support and foster VCU Health and VCU Health Sciences through philanthropy, stewardship, innovation, communications, and collaboration. Since 1949, MCV Foundation has supported the MCV Campus, a nationally recognized urban academic health center in downtown Richmond. The MCV Foundation's campus partners include: VCU College of Health Professions, VCU School of Dentistry, VCU School of Medicine, VCU School of Nursing, VCU School of Pharmacy, VCU School of Population Health, VCU Massey Comprehensive Cancer Center and VCU Medical Center. The MCV Foundation currently manages more than $1 billion in assets to ensure that the VCU Health Sciences Campus remains at the forefront of excellence and innovation in patient care, education, and research. Position Summary: The primary point of contact for internal and external constituencies on all matters pertaining to the President. This position acts as a liaison to the board of trustees, and foundation staff, and is responsible for organizing and coordinating executive outreach and external relations efforts, including overseeing special projects. Duties/Responsibilities: Completes a broad variety of administrative tasks for the President including: managing an extremely active calendar of appointments; soliciting, or processing and preparing background materials for review in advance of meetings; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and compiling documents for travel-related meetings; drafts agendas for the President's meetings with various constituents, colleagues, etc. Communicates directly, and on behalf of the President, with Board members, donors, Foundation staff, and others, on a variety of matters; communicates with the President on behalf of the staff. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. Tracks and follows up on all projects/requests for the President; ensures tasks are completed in a timely fashion. Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the President. Prioritizes conflicting needs; handles matters expeditiously, and follows-through on projects to successful completion, often with deadline pressures. Manages, coordinates, and schedules President's outreach activities, committee meetings, and arrangements with attention to accuracy, detail, and allocation of time to promote productivity and recognizes the need to reprioritize as appropriate. Manages Board Chair's calendar, activities, and committee meetings. Manages information flow. Coordinates appropriate materials for meetings, appointments, and presentations. Compiles, creates, and maintains various reports, databases and charts using project management and other software applications that may require an advanced level of expertise. Maintains a high level of integrity and discretion in handling confidential information and professionalism in dealing with people inside and outside the Foundation. Prepares Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of the President and objectives for the organization. Organizes, plans, coordinates, oversees, and executes all Board of Trustees and former Trustees functions, communications, and events - Quarterly Board of Trustee meetings and Committee meetings to include: *agenda development, *communication of content such as meeting materials, *follow-up communications/action item tracking, *coordination of presenters, timelines and preparation of meeting minutes, *Board social and educational events, annual Trustee paperwork and term letters. *Serves as main point of contact for Trustees, *Drafts meeting minutes for 3 committees, 2 task forces, 3 standing subcommittees, and any ad hoc subcommittees, *Coordinates preparation of quarterly Board of Trustees report from the President and sends to trustees. Maintains an updated database including details for all Trustees (currently 37) and former Trustees, 7 Standing Committees, and 2 Task Forces. Manages and trains new Trustees on the web platform OnBoard. Provides additional support to foundation leadership team as needed. Assists in the implementation of the strategic plan. Creates timelines, updates materials, monitors progress, and assigns tasks for Foundation leadership and Committees. Pulls information from the Customer Relationship Management (CRM) database, Blackbaud, and creates database reports as needed. Required Skills/Abilities: Must possess exceptional written, verbal, and interpersonal communication skills. Adept at working effectively across cultural boundaries. Proficient with Microsoft Office applications (Including heavy calendar management in Outlook) and domestic travel arrangements. Attention to detail and strong organizational skills required Works independently on projects and able to juggle priorities Performs under pressure and handles a wide variety of activities Ability to exercise good judgment in a variety of situations Must be able to maintain confidentiality Education and Experience: At least 5 + years of experience assisting at an executive level. Proficiency using Microsoft Office applications: Outlook, Word, Excel, PowerPoint. Prefer experience with project management software. This full-time, exempt position is located in our offices in Richmond, Virginia. The Foundation offers a very competitive total compensation and benefits package. MCV Foundation is an equal opportunity employer. Qualified applicants will be considered without regard to race, traits historically associated with race, color, physical or mental disability, medical condition, age (40 or older), marital status, religion/creed, national origin or citizenship, political activity or affiliation, veteran status, military status, genetic information, sexual orientation, sex or gender (which gender identity or expression, pregnancy, childbirth or related medical conditions), taking or requesting statutorily protected leave, or any other basis prohibited by law. Please send your resume and/or cover letter to Sara Curry, our Director of Human Resources, at ************************ for consideration.

About Nationwide IT Services - NIS is an IT and Management consulting company, is a CVE-verified Service-Disabled Veteran- Owned Small Business. Our mission is to deliver value-added services to our customers, leveraging technology, people, and industry best practices to implement innovative solutions through our trusted employees and team members. About the Role - NIS has an immediate full-time position for an Administrative Specialist in support of the STAQSS II Staffing and Technical Acquisition Support Services Contract. This role provides direct administrative and executive assistant support the Senior Executive Service (SES) member of SAF/AQD - Office of the Deputy Assistant Secretary for Logistics and Product Support. This position is located at the Pentagon and is 5 days onsite and requires a Secret Clearance. Tasks for this position include, but are not limited to, the following: Performing administrative duties such as maintaining General Officer/Senior Executive Service (GO/SES) calendars, managing travel arrangements, and assisting in voucher processing, setting up and maintaining file plans, maintaining records, and executing government administrative policies, greeting visitors, and answering phones. Receiving and distributing mail, managing correspondence, and action item tasking and tracking including monitoring deadlines in TMT, and reviewing correspondence for correctness. Supporting the leadership of high visibility/high pressure front office Managing organizational calendar and all travel for SAF/AQD front office. Processing travel reservations, authorizations, and vouchers i.e., DTS. Managing all Protocol-related activities. Initiating high-level meetings of senior members and General Officers. Receiving and screening visitors and phone calls. Installing administrative procedures that affect subordinate units. Independently reviewing outgoing correspondence and ensuring handling requirements for classified material are accurately followed. Collaborating with Military Assistant to resolve process bottlenecks and backlogs. Assists actions officers in executing conference preparation to include weekly high level Video Teleconferences (VTCs). Any other tasks closely associated with the performance of duties list above and as coordinated with the COR. Qualifications - A bachelor's degree in business or related discipline. At least 3 years of experience in related duties. Be proficient with MS Access, Air Force Public Information Management System, TMT, and AF Portal. Requires attention to detail, knowledge of the JTFR, Privacy Act regulations, and CUI handling. Work Experience Substitutions - 6 years of relevant work experience may be substituted for a BA/BS degree. Associate degree plus 4 years of relevant work experience may be substituted for a BA/BS degree. Our benefits package includes medical, dental, and vision insurance, life and disability insurance, 401(k) plan with employer match, paid holidays, PTO (sick/vacation), commuter benefits, employee assistance program (EAP) and educational reimbursement along with Pet Insurance. Nationwide IT Services, Inc. provides equal employment opportunities (EEO) to all qualified applicants for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, genetics, disability or protected veteran status.