Executive Assistant remote jobs

We're Hiring: Real Estate Team Administrator Full-Time | Remote Work* (Twin Cities-based) | Competitive Pay Are you a highly organized, detail-oriented professional who thrives in a fast-paced environment? Do you love supporting a high-performing team and ensuring everything runs smoothly behind the scenes? Then look no further. We're looking for a Team Administrator to join our dynamic real estate team and be the backbone of our daily operations! What You'll Do: Administrative Duties ● Oversee all aspects of the administration of the lead agents' business. ● Manage schedules, appointments, and team calendars. ● Maintain lead agents' financial systems, P&L statements, bill payment, budgets, bank accounts, and business credit cards. ● Coordinate communication between clients, agents, and vendors. ● Maintain the team's CRM and transaction management systems ● Assist with social media, database marketing, and team events/trainings/meetings ● Keep the team organized and efficient - and have fun while doing it! ● Executive Assistant to Managing Partners, including travel booking ● Supervising other admin staff, if applicable, to include virtual assistants Marketing Duties ● Manage and update on the Team's website and blog(s) ● Manage Lead Agents' social media presence to include Facebook, Linkedin, Snapchat, Instagram, and NextDoor. ● Track and coordinate all inbound leads from websites, social media and other online platforms. ● Coordinate all client and vendor appreciation events. ● Actively identify, contact and set appointments with Assisted Living Facilities that may be interested in establishing a referral relationship with the team. ● Actively identify, contact and set appointments with Residential Builders who may be interested in being represented by the team. Minimum Requirements: ● Excellent verbal and written communication skills ● Good decision-making skills ● Strong interpersonal skills ● Strong organizational skills ● Excellent multitasking skills and the ability to perform efficiently and effectively under pressure ● Several years of professional work experience in related field/position ● High School Diploma/GED ● Able to work the vast majority of time remotely. Must be a full-time Minnesota resident who resides in the Twin City metro area. Preferred Qualifications: ● Post Secondary Education ● Prior experience as a real estate team administrator ● Strong familiarity with Followup Boss, Realscout, and CTE ____________________________________________________________________________ Why Join Us? ● We are a FUN team that prioritizes support for clients, agents and staff. ● Opportunity to grow with a top-producing real estate group ● Competitive salary + potential bonuses ● Opportunity to participate in the Team's fix and flip syndication ● Paid time off, flexible scheduling options, and more How to Apply: Send your resume and a short note telling us why you're a great fit to ********************** Make a difference. Keep us organized. Help us grow. We can't wait to meet our next superstar team admin!

Our client, a high-net-worth individual and Founder/CEO of a rapidly growing AI company, is seeking a highly organized and proactive Executive/Personal Assistant to provide comprehensive support across both professional and personal spheres. This is a unique opportunity to partner directly with a visionary tech entrepreneur who values initiative, independence, and discretion. The ideal candidate will be polished, anticipatory, and adaptable. Someone who thrives in a dynamic environment and can seamlessly transition between business operations and personal needs would be ideal. This position offers significant flexibility to work from home, with the expectation of occasional in-person days at the office or residence in New York City. Candidates must be NYC-based. RESPONSIBILITIES Provide hybrid executive and personal support to the Founder/CEO, ensuring seamless coordination between professional and personal obligations Manage and mentor an existing junior Executive Assistant, providing guidance, delegation, and oversight to ensure consistent, high-quality support Drive projects and vendors end-to-end, including apartment and office design, household operations, and event logistics Oversee household and office organization, proactively identifying needs and ensuring smooth daily operations Coordinate with staff and service providers, including travel agents, housekeepers, chefs, and other vendors Handle travel planning and logistics, including building detailed travel decks with hotel options, visuals, and activity suggestions Manage mail, bill payments, reimbursements, and light personal finance tasks (invoices, claims, etc.) Draft letters, proposals, and communications with professionalism and attention to tone and detail Support food and catering operations for both home and office; ensure efficiency and accuracy of preferences and deliveries Coordinate company events, special projects, and household tasks such as décor, maintenance, and seasonal needs Serve as the central point of communication, keeping the executive informed and organized while ensuring priorities are met Exercise discretion and sound judgment in all communications and decisions REQUIREMENTS 7+ years of experience supporting a C-suite executive, Founder, or UHNW individual Prior experience leading, mentoring, or managing a junior admin/EA is strongly preferred Exposure to technology, start-up, or fast-paced entrepreneurial environments preferred Strong multitasking and project management abilities; able to self-direct with minimal oversight Exceptional organizational and problem-solving skills with a “no task too big or small” mentality Excellent written and verbal communication skills; confident drafting correspondence and proposals Tech-savvy and comfortable using Slack, Google Workspace, and Microsoft Office High degree of discretion, integrity, and professionalism Comfortable working independently with occasional after-hours responsiveness Tech-savvy and comfortable using Slack, Google Workspace, and Microsoft Office Must be NYC-based, with flexibility to work remotely and attend in-person meetings as needed SALARY $185-225K+ (DOE) + Bonus HOURS Standard business hours with after-hours availability as needed ( + weekends) Hybrid: Primarily remote, with occasional travel to the NYC office or residence for meetings or special projects #IND1

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we've earned the Great Place to Work Certification every year since 2022! : Join Job Duck as an Executive Assistant and Billing Coordinator by supporting a dynamic legal team in the Commercial & Corporate practice area. This role offers a unique opportunity to contribute to a collaborative and client-focused environment, where your attention to detail and enthusiasm will make a daily impact. You'll assist with billing coordination, email and calendar management, onboarding clients, and supporting payroll and document drafting. The ideal candidate is curious, independent, and eager to grow into a trusted team member who thrives in a fast-paced, professional setting. If you enjoy solving problems, working with numbers, and being part of a kind and congenial team, this role is for you. • Salary Range: from $1,060 USD to $1,150 USD. Responsibilities include, but are not limited to: Support client onboarding processes Draft basic legal and administrative documents Manage email communications Track billable hours and calculate payments Learn and assist with paralegal tasks as needed Open matters in Clio CRM Schedule meetings and maintain calendars Assist with payroll and payment tracking Calculate referral fees for external attorneys Coordinate billing and prepare invoices Requirements: Additional Job Description • Location: Remote • Time Zone: EST (Connecticut), US. • Working Hours: Monday to Friday, 9 AM to 5 PM EST (flexible schedule) • Software/Tools: • CRM: Clio • Communication: Slack Required Skills •Minimum of 1 year of experience in an administrative assistant role. •Advanced/native-level English skills (both written and spoken) • Kind, collaborative, and personable • Independent, enthusiastic, and proactive • Curious problem-solver • Team-oriented and client-focused • Strong attention to detail Billing Skills • Organized • Comfortable with numbers • Proficient in Excel/Google Sheets Paralegal-Type Tasks • Good judgment and strong social skills • Legal background optional Work Shift: 8:00 AM - 5:00 PM [EST][EDT] (United States of America) Languages: English Ready to dive in? Apply now and make sure to follow all the instructions! Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process. Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.

What We Do At C.A. Fortune, we aspire to maintain our position as the nation's leading consumer brands agency. We realize how fortunate we are (pun intended) to offer comprehensive solutions to our clients. From sales management to marketing, all the way down to insights and e-commerce, our boutique service model offers a breadth of services to our clients. Who We Are People. Passion. Purpose. Our people are the core of our business. Our unique boutique service model allows our people to follow their passions with a purpose, all while delivering excellent services to our clients. We are committed to living out our values. We are fearless and curious innovators who lead with solutions, empower others, and do the right thing, always. We are a family-first organization and recognize the importance of a healthy and flexible work-life balance, a positive support system, and the power of diversity and inclusion. Overview of the Role The Executive Assistant & Tradeshow Coordinator provides high-level administrative and logistical support to 2 members of the Executive Leadership Team while also leading the coordination and execution of company tradeshow participation across key industry events. This dual-function role ensures seamless executive operations, effective time management, and professional representation of the company at client- and industry-facing events. Location: Must be local to Chicago, IL in-office 3-4 days a week Salary range $80,000 - $90,000 based on experience, qualifications and skills At C.A. we're not looking for perfection, just people that want to commit to a us and grow their careers long-term. We are on a mission to build better brands that inspire healthier lifestyles for consumers and their families. If you're looking for a sign to apply, here it is! What You'll Do at C.A. Fortune Executive Support - 60% Provide proactive calendar and scheduling management for assigned executives, ensuring alignment with priorities and minimizing conflicts. Coordinate travel arrangements, itineraries, and expense reports - balancing cost, time and convenience Anticipate needs - both operational and personal before they are voiced ensuring the executive is prepared and give time back to the business Client meeting, calendar management, proactive needs of the dedicated teams (ex: client holiday gifts, client/internal meeting coordination, booking and coordinating client dinners/entertainment, etc.) Prepare correspondence, meeting agendas, and presentation materials; take and distribute meeting notes and follow-up actions. Serve as a liaison between executives and internal/external stakeholders, maintaining professionalism and confidentiality. Support special projects, company communications, and event logistics as assigned. Tradeshow Coordination - 40% Plan, organize, and execute company presence at industry tradeshows and events in partnership with Corporate Marketing, Sales, and Client Service teams. Manage hotel room blocks, travel logistics, exhibitor and attendee registrations, and shipment coordination for all show participants. Develop and maintain show rosters, event briefing documents, and on-site contact lists. Coordinate with event organizers, vendors, and internal stakeholders to ensure smooth pre-show planning, on-site execution, and post-show follow-up. Track budgets, vendor invoices, and expense reconciliation related to tradeshows in partnership with Finance. Partnering with ELT to determine core attendees. Owner of corporate tradeshow playbook & all pre show planning calls Maintain an annual tradeshow calendar and support strategic event planning cycles Partner with Corp Marketing to ensure employees uphold C.A. brand when in attendance and ensure sponsorship support Ex - Swag ordering and coordination, shopping of all tradeshow materials, facilitate all IT needs and meeting rooms What You Should Bring to the Table 5+ years of executive or admin support experience Experience with events/ tradeshow coordination Demonstrate a high level of confidentiality is required Office & Outlook proficiency Proficient in Excel, PowerPoint, Word Experience supporting multiple executives Experience managing travel coordination for large groups Effective communicator A demonstrated competency in multi-tasking and problem-solving with focus on meeting deadlines Extremely organized and detail-oriented Perks 16 days of PTO 11 paid company holidays per year 2 paid volunteer days per year Bonus Eligible 3 months fully paid parental leave (regardless of gender) Medical, dental, and vision Paid company life insurance 401k with company match Summer hours (half day Fridays from Memorial Day thru Labor Day) Work from home flexibility Come As You Are C.A. is committed to making our company more inclusive. Diversity fuels our innovation and better connects us to our clients, our colleagues, and our communities. Based on research, we know that women and other marginalized groups tend to apply to roles only when their experience perfectly matches the job description. That said, we encourage you to apply if you meet the majority of qualifications, especially if this role aligns with your career trajectory.

At Wayve we're committed to creating a diverse, fair and respectful culture that is inclusive of everyone based on their unique skills and perspectives, and regardless of sex, race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, gender identity, veteran status, pregnancy or related condition (including breastfeeding) or any other basis as protected by applicable law. About us Founded in 2017, Wayve is the leading developer of Embodied AI technology. Our advanced AI software and foundation models enable vehicles to perceive, understand, and navigate any complex environment, enhancing the usability and safety of automated driving systems. Our vision is to create autonomy that propels the world forward. Our intelligent, mapless, and hardware-agnostic AI products are designed for automakers, accelerating the transition from assisted to automated driving. In our fast-paced environment big problems ignite us-we embrace uncertainty, leaning into complex challenges to unlock groundbreaking solutions. We aim high and stay humble in our pursuit of excellence, constantly learning and evolving as we pave the way for a smarter, safer future. At Wayve, your contributions matter. We value diversity, embrace new perspectives, and foster an inclusive work environment; we back each other to deliver impact. Make Wayve the experience that defines your career! The role The role of Executive Assistant & US OEM (Original Equipment Manufacturer) Coordinator offers a dynamic opportunity to have a direct impact on the company's efficiency and success, providing comprehensive support across various facets of business operations at Wayve. About you In order to set you up for success as an EA & OEM Coordinator at Wayve, we're looking for the following skills and experience. Essential Excellent organisational and time management skills across multiple timezones with the ability to prioritise effectively: Working with UK HQ is essential and 7am PT is the preferred start time Thrive in a fast-paced environment, working well under pressure, delivering good results Can handle shifting priorities and formulate contingency plans Comfortable working with senior stakeholders at all levels internally and externally - candidates will need to be able to build and develop strong relationships with a range of stakeholders Detail-oriented, proactive and takes initiative Experience supporting Executives/C-suites Creative approach to problem solving and are solutions orientated Ability to demonstrate highest level of integrity and confidentiality at all times A flexible and adaptive style to working, positive attitude, and a team player Proficient knowledge of Google Drive skills and can adapt to new platforms Strong communication skills - verbal and written Desirable Strong project management skills with experience coordinating complex events and multi-step processes Skilled in handling expenses and budget management, ensuring financial oversight and compliance Experience in organising large-scale company events, such as offsites, conferences, or team-building activities Proficient in managing internal communications and coordinating with teams across different departments Proactive in identifying opportunities to streamline processes and improve operational efficiency A creative mindset, comfortable contributing ideas to improve the team experience and the company's work culture Strong interpersonal skills with a high level of emotional intelligence, able to navigate sensitive situations with diplomacy and tact This is a full-time role based in our office, a minimum of four days a week. At Wayve we want the best of all worlds so we operate a hybrid working policy that combines time together in our offices and workshops to fuel innovation, culture, relationships and learning, and time spent working from home, though as an office lead it will be important to be in the office on a very regular basis. We understand that everyone has a unique set of skills and experiences and that not everyone will meet all of the requirements listed above. If you're passionate about self-driving cars and think you have what it takes to make a positive impact on the world, we encourage you to apply. For more information visit Careers at Wayve. To learn more about what drives us, visit Values at Wayve DISCLAIMER: We will not ask about marriage or pregnancy, care responsibilities or disabilities in any of our job adverts or interviews. However, we do look to capture information about care responsibilities, and disabilities among other diversity information as part of an optional DEI Monitoring form to help us identify areas of improvement in our hiring process and ensure that the process is inclusive and non-discriminatory.

Victory Staffing is a Direct Placement staffing agency. We strive to exceed your expectations by breaking barriers and changing the game. We help fill jobs from manufacturing to executives. Our Account Managers and Recruiters are skilled with years of experience working in various industries. Put our experience to work for you! We are seeking a skilled Virtual Executive/Personal Assistant who is capable of managing the account and client relationship and must be located in the US only. You will be responsible for running remote back office support seamlessly and efficiently to ensure client satisfaction. To succeed in this role, you must be self-motivated, self-disciplined, and demonstrate a level of expertise that qualifies you to be a trusted advisor to our clients. In addition to having the opportunity to work with our clients, you will be connected to the rest of our Victory Staffing Team. This community is made up of kind, talented, and driven contractors that truly want to see one another succeed. You will be included in regular calls with clients and other contractors, and have the opportunity to reflect our company mission, vision, and values. Please look closely at the requirements and qualifications listed below as these are what will lead to success in this role. We sincerely appreciate your interest in joining our team! EXPECTATIONS Represent Victory Staffing Virtual Assistants in a Positive & Professional Manner Demonstrate an exceptional work ethic and a positive attitude in all interactions Must reside in the USA. Ensure all communication reflects the company's values and level of professionalism Embrace Victory Staffing values, standards, and contribute to a thriving company culture Take Ownership of Client Satisfaction Lead and manage client accounts and interactions Understand and anticipate client needs while also communicating progress and updates Address challenges and problem solve without compromising quality of service Demonstrate a commitment to excellence in high-quality work and attention to detail Awareness of and adherence to engagement hours, and opportunities or needs to adjust hours for service. Operational Responsibilities: Provide high-quality administrative support to clients, and occasionally collaborate with fellow Victory Staffing team members as an opportunity for growth and to increase level of service Effectively manage tasks, projects, and deadlines to always meet client expectations Maintain open communication with the client, external stakeholders, and the Victory Staffing team Provide the utmost care with keeping sensitive and confidential information private and secure at all times RESPONSIBILITIES Manage email by prioritizing and filtering messages, and ensuring timely responses Manage complex schedules that require proactive calendar coordination and reminders Handle and anticipate complex issues and resolve in a timely and professional manner Able to plan and coordinate details for meetings, conferences, or events Prepare presentations and materials, and conduct project research when necessary Maintain updated CRMs, analyze trends, and identify helpful insights for decision making Effectively collaborate with others to accomplish tasks and complete projects Strong communication skills and the ability to draft or edit all forms of correspondence Establish trust and use discretion when handling sensitive and confidential information Be familiar with scheduling, project management, and CRM tools and software Handle other administrative support tasks as requested GENERAL QUALIFICATIONS Must reside and be authorized to work in the United States At least 2 years of the demonstrated experience outlined above At least 2 years of experience working full-time in a virtual role Available at least 20 hours per week to support high-touch, deliverable-focused clients. TECHNICAL QUALIFICATIONS Knowledge of various scheduling, project management, and CRM technologies to manage and make helpful recommendations to clients. Experience and confidence in coordinating large-scale webinars including scheduling, facilitating, overseeing breakout rooms, and troubleshooting technical issues. Experience making travel arrangements and handling last minute changes. Experience with high-volume email inboxes and calendar management. Experience and comfortability with a range of technology such as Google Suite, Microsoft Office, Calendly, Slack, and Project Management Tools. Package Details

About the job Executive Assistant to the CEO Remote We are seeking an Executive Assistant for the CEO/President of our winning team! The successful candidate will be a high-energy, organized individual with a positive attitude, great people and communication skills and the drive to help in our company's continued growth and success. The duties for this position will include: o Plans, coordinates, and ensures the CEO schedule is managed and followed. o Works closely and effectively with the CEO to keep him informed of upcoming commitments and responsibilities and following up appropriately. o Booking travel arrangements o Filtering through and responding to emails. o Filtering through mail. o Tracking licensing CE requirements for all states o Managing tasks and assignments to completion. Ø Office Management o Stocking/Ordering office supplies for the corporate office and our locations. o Maintaining card key building access system o Working closely with the Property Management Company to maintain the office building. o Providing quotes for projects and managing those projects to completion. o Other duties as assigned Expectations for this Role: Ø Follow all company policies and procedures Ø Heavy schedule management Ø Demonstrate attention to detail Ø Present a professional, well-groomed personal appearance Ø Maintain confidentiality of proprietary information and protect company assets. Ø Prioritize tasks and assignments of greater urgency or importance. Ø Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Ø Respond to emails clear and professional language. Ø Speak with others using clear and professional language, and answer telephones using appropriate etiquette. Ø Welcome and acknowledge coworker and guests according to company standards, anticipate and address guests service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Ø Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Experience: Executive Assistant: 1 years (Required) Schedule management: 1 years (Required) Working Place: Los Angeles, CA

Executive Personal Assistant- remote but will need a vehicle to run errands when needed. Salary: $70K-$85K, plus benefits and bonus. Our client is seeking an Executive Personal Assistant that is energetic, highly organized, and independent problem-solver to work remotely in the Palm Beach area. Responsibilities are as follows: Actively manage the calendar including the confirming of meetings, managing conflicts, and rescheduling and determining of meeting locations. Responsible for managing and coordinating multiple priorities. Excellent communication skills. Able to oversee emails and handle follow-through. Prepare meeting information including prior communications to support the meeting, create agenda and follow up on action items. Excellent writing skills to compose correspondence including emails, reports, and proposals. Handle owners personal and business needs. JOB Qualifications, Knowledge, and Ability: Proficient in Microsoft Office. Attention to detail in composing and proofing materials, establishing priorities, decision making, and deadlines. Must work independently. Must be able to handle a fast-paced environment with the ability to juggle multiple tasks and demands.

within Keller Executive Search and not with one of its clients. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives, streamlining operations and driving success in executive recruitment. If you're looking for executive assistant jobs with remote flexibility, this is your opportunity to impact global talent acquisition. Key Responsibilities: Manage complex executive calendars, prioritize meetings, and handle confidential travel logistics. Draft, edit, and prepare high-level correspondence, executive reports, and strategic presentations. Oversee document management, including sensitive client files and project tracking. Perform in-depth research for executive decisions, candidate profiles, and market insights. Coordinate with internal teams on ad-hoc projects and executive initiatives. Liaise with high-profile clients and candidates, ensuring polished and professional interactions. Plan and execute executive events, board meetings, and leadership workshops. Requirements Proven experience as an Executive Assistant or in a senior administrative role. Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and tools like Google Workspace. Exceptional organizational and multitasking skills in fast-paced environments. Superior written and verbal communication abilities. Discretion in handling confidential and sensitive information. Keen attention to detail with a commitment to accuracy. Ability to operate independently while collaborating effectively in teams. Adaptable mindset for dynamic priorities. Benefits Compensation and Benefits: Competitive salary: $95,000-$125,000 annually (depending on experience). Comprehensive health insurance (medical, dental, and vision). 401(k) retirement savings plan with company match. Paid Time Off (PTO) including vacation, holidays, and personal days. Paid Sick Leave. Significant opportunities for professional growth, skill development, and career advancement. Supportive, inclusive, and diverse work environment valuing collaboration and innovation. The chance to make a meaningful impact by supporting leaders who connect top talent with transformative opportunities. Professional Growth Experience in a rapidly expanding global organization. Opportunity to broaden responsibilities in executive support and recruitment strategy. Hands-on learning in high-level talent acquisition and leadership development. Company Culture Flat management structure with direct access to decision-makers. Friendly, collaborative U.S.-based team empowering innovation. Open communication environment. No bureaucracy or rigid hierarchies. Results-oriented approach. Why Join Keller Executive Search: Global Reach and Impact Join a top-tier international executive search firm with worldwide reach. You'll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth. Career Acceleration Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization. Collaborative and Inclusive Culture Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation-free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities. Work-Life Integration Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices. Unmatched Professional Growth Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development. Equal Employment Opportunity and Non-Discrimination Policy Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status. Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations. Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location. Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable. Privacy and Pay Equity: California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at . Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available. Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable laws. State-Specific Information: Rhode Island: We do not request or require salary history from applicants. Connecticut: We provide wage range information upon request or before discussing compensation. New Jersey: We do not inquire about salary history unless voluntarily disclosed. Veteran Status: Both Keller Executive Search and our clients provide equal employment opportunities to veterans and comply with applicable state laws regarding veteran preference in employment. If you are a veteran, please inform us during the application process. Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law. Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate. Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.

We are seeking an experienced and strategic Executive Assistant to support the two C- Level executives in managing both day-to-day operations and long-term initiatives. The EA will act as a trusted advisor and right-hand to the executives, ensuring smooth execution of critical business priorities while optimizing their time through expert schedule management. This role requires a combination of strong business acumen, project management skills, and the ability to manage multiple tasks while maintaining confidentiality. As Executive Assistant, you will be responsible for coordinating the Chief's schedules and ensuring time is spent on the most impactful activities. In addition to managing calendars, you will drive key projects, facilitate cross-functional collaboration, and serve as a liaison between the CEO, CFO, and various internal and external stakeholders. This is a hybrid role in the NYC office, serving as the primary backup to the CEO/CFO Executive Assistant, while providing high-level support to assigned C-level executives and ensuring continuity of executive support and seamless operations during both planned and unplanned absences. Job Responsibilities Schedule & Calendar Management: Own and optimize the two C level executive schedules, prioritizing meetings and events to align with business objectives. Manage complex calendars, including coordinating internal and external meetings with key stakeholders and executives. Proactively identify scheduling conflicts and prioritize meetings based on urgency, importance, and alignment with company priorities. Ensure all assigned C-Level executives are well-prepared for meetings by providing relevant materials and background information in advance. Anticipate and resolve calendar challenges, making adjustments as priorities shift. Book/schedule travel with a dynamic schedule and many moving parts across planes, trains and locations; often in conjunction with other executive schedules. Project Leadership: Lead special projects on behalf of the assigned C Level executives, ensuring deadlines are met and deliverables are aligned with company goals. Coordinate cross-functional initiatives, ensuring effective collaboration and alignment across teams. Stakeholder Management: Act as a liaison between the C- Level executives and internal teams, and external partners. Manage relationships with key stakeholders, ensuring smooth communication and handling of sensitive matters. Ensure confidentiality and discretion when handling sensitive information. Meeting Preparation & Follow-up: Prepare briefing documents, agendas, and presentations for the assigned C - Level executives meetings. Ensure follow-up on action items from meetings, tracking progress and providing updates to the each of the assigned C- Level executives. Education, Experience, and Skills Experience: 5+ years of experience in an Executive Assistant role supporting a C-level executive, preferably in a high-growth environment. Education: Bachelor's degree in Business, Management, or a related field; MBA or advanced degree preferred. Exceptional organizational and time management skills with proven ability to manage a complex and demanding schedule. Strong interpersonal skills and ability to build relationships with internal and external stakeholders. Outstanding written and verbal communication skills. Ability to handle confidential information with integrity and discretion. Strategic thinker with strong analytical and problem-solving skills. Proven project management experience with the ability to handle multiple priorities at once. Proficiency in Microsoft Office Suite and project management tools. Physical Demands Ability to stand, walk, and sit for extended periods. Work Environment This role is hybrid with 3 days per week in the NYC office. Combination of remote work (e.g., virtual meetings, phone calls, email communication Extended periods of stationary computer work. The noise level in the work environment is usually [low/moderate/loud]. This role may require occasional travel, with potential exposure to outdoor weather conditions. Travel may be required up to 20% of the time, depending on the needs of the executive. Periodic attendance at industry conferences, medical seminars, and company training sessions. Pay Transparency, Budgeted Range$100,000-$130,000 USD ~ Science - Minded, Patient - Focused. At GeneDx, we create, follow, and are informed by cutting-edge science. With over 20 years of expertise in diagnosing rare disorders and diseases, and pioneering work in the identification of new disease-causing genes, our commitment to genetic disease detection, discovery, and diagnosis is based on sound science and is focused on enhancing patient care. Experts in what matters most. With hundreds of genetic counselors, MD/PhD scientists, and clinical and molecular genomics specialists on staff, we are the industry's genetic testing experts and proud of it. We share the same goal as healthcare providers, patients, and families: to provide clear, accurate, and meaningful answers we all can trust. SEQUENCING HAS THE POWER TO SOLVE DIAGNOSTIC CHALLENGES. From sequencing to reporting and beyond, our technical and clinical experts are providing guidance every step of the way: TECHNICAL EXPERTISE High-quality testing : Our laboratory is CLIA certified and CAP accredited and most of our tests are also New York State approved. Advanced detection : By interrogating genes for complex variants, we can identify the underlying causes of conditions that may otherwise be missed. CLINICAL EXPERTISE Thorough analysis : We classify variants according to our custom adaptation of the most recent guidelines. We then leverage our rich internal database for additional interpretation evidence. Customized care : Our experts review all test results and write reports in a clear, concise, and personalized way. We also include information for research studies in specific clinical situations. Impactful discovery : Our researchers continue working to find answers even after testing is complete. Through both internal research efforts and global collaborations, we have identified and published hundreds of new disease-gene relationships and developed novel tools for genomic data analysis. These efforts ultimately deliver more diagnostic findings to individuals. Learn more About Us here. Our Culture At GeneDx, we are dedicated to cultivating an environment where creativity and innovation thrive. We believe in the power of community and collaboration, where diverse perspectives are embraced, and every voice contributes to our shared success. Our team is a vibrant mix of professionals who challenge and support each other in equal measure, fostering growth both personally and professionally. When you join us, you're not just taking on a job-you're joining a movement. A movement that champions curiosity, embraces change, and believes in making an impact, one patient at a time. Cultural principles we live by: Be bold in our vision & brave in our execution. Communicate directly, with empathy. Do what we say we're going to do. Be adaptable to change. Operate with a bias for action. Benefits include: Paid Time Off (PTO) Health, Dental, Vision and Life insurance 401k Retirement Savings Plan Employee Discounts Voluntary benefits GeneDx is an Equal Opportunity Employer. All privacy policy information can be found here.

Global technology company is looking for a Senior Executive Assistant to support a C-Suite Executive overseeing international business and strategic partnerships. This is a rare opportunity to support an Executive operating at the highest levels of global business, managing world-class events in destinations like Aspen, Cannes, and Paris, while having the opportunity to travel with your Executive internationally. In this role, you'll manage extensive international travel that changes by the hour-booking last-minute flights, coordinating multi-city itineraries across time zones, and maintaining constant communication with travel agencies as plans evolve in real-time. You'll also orchestrate high-profile client events, including quarterly summits, managing every detail from flights and hotels to yacht bookings and private transportation transfers. You'll plan international off-sites, coordinate large-scale conferences, and handle constant expense reporting. Someone who thrives in high-stakes, fast-moving environments and is energized by complex logistics and world-class event execution, while having exceptional attention to detail and adaptability. Proven experience in complex international travel and event management is a must. This role requires a 24/7 mentality and approximately 35-40% travel, including the ability to join the executive on trips at a moment's notice, and you must be comfortable with evening and weekend communication. This is a fully remote position with a preference for East Coast-based. 140-155K+ DOE + benefits, bonus, 401k with matching, unlimited PTO. Responsibilities: Manage all aspects of the Executive's complex, fast-moving schedule across multiple time zones, accommodating frequent last-minute additions and changes with minimal notice. Coordinate extensive international travel that spans multiple countries weekly, often changing by the hour-including last-minute bookings for brief meetings. Serve as the primary liaison with the travel agency, managing constant itinerary adjustments via email and phone, then cascading updates throughout the calendar and scheduling systems. Process ongoing expense reports given the volume of domestic and international travel. Act as a central point of contact between the Executive and internal teams and external partners, ensuring timely communication and consistent follow-through. Manage a complicated calendar with weekly 1:1s and team meetings across global time zones, plus external meetings with partners who have equally complex schedules. Maintain exceptional responsiveness across all time zones, including non-standard hours when the executive is traveling internationally. Lead end-to-end planning and execution of high-profile client events, including private dinners, quarterly summits, and off-sites in both domestic and international locations. Manage event logistics such as international flight coordination, luxury accommodations, yacht bookings, private transportation, multi-day programming, and seamless guest experiences. Coordinate international off-sites, overseeing venue selection, vendor management, contract negotiations, production planning, and onsite operations. Attend select key events and off-sites, traveling with the executive as needed. Drive process improvements for administrative workflows, travel coordination methodologies, event planning systems, and communication across executive offices. Qualifications: 7+ years of experience as an Executive Assistant supporting C-level Executives in fast-paced, high-intensity environments with a strong emphasis on complex international travel coordination. Proven expertise managing extensive global travel with frequent changes across multiple regions (Europe, LATAM, APAC, AU), including experience working with travel agencies to adjust itineraries in real-time. 24/7 mentality with exceptional responsiveness across time zones-comfortable handling evening and weekend communications and urgent requests that arise at non-standard hours. Track record of managing large-scale events with complex logistics, including international destinations. Extreme flexibility and adaptability to constant last-minute changes, cancellations, and shifting priorities-approaching each challenge with a solutions mindset. Meticulous attention to detail with zero margin for error when managing complex itineraries, event logistics, and high-stakes executive needs. Strong organizational and project management abilities with a natural talent for anticipating needs, prioritizing effectively, and juggling multiple initiatives simultaneously. Excellent communication and interpersonal skills with the ability to build strong working relationships with stakeholders at all levels, both internally and externally. Willingness to travel approximately 35-40% of the time for key events, off-sites, and to accompany the executive when needed, often at short notice. Proficient in GSuite and Slack, with the ability to manage documents, communications, and team coordination across both platforms. *Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.

At Clover Health, we are dedicated to improving the lives of seniors through high-quality, data-driven physician enablement technology. Initially scaled within our own Medicare Advantage provider network, we have built an innovative technology platform, designed to put actionable clinical insights into the hands of physicians at the point of care. The Executive Support role is designed for a high-autonomy individual contributor who plays a critical part in enabling the CFO and Finance leadership team to operate at scale. The role is empowered to gather business context, understand the unique priorities of their executives, and implement systems to improve their overall effectiveness. We're seeking an experienced Senior Executive Assistant to support our CFO. Reporting to the Chief of Staff to the CFO, this role involves a mix of executive support, project coordination, and strategic partnership. You'll be a trusted partner to executives, managing complex calendars across time zones, driving meeting strategy and cadence, and ensuring operational excellence through proactive organization and thoughtful problem-solving. This role requires exceptional judgment, confidentiality, adaptability, and a deep understanding of how to streamline executive operations in a fast-paced, high-growth healthcare environment. You should have excellent communication skills for engaging with internal and external stakeholders, including investors, board members, and shareholders, and have a deep understanding of finance operations and public company requirements. The EA to the CFO partners closely with the Chief of Staff. While the CoS owns the strategic planning, cross-functional alignment, and leadership decision cadence, the EA ensures the operational and time systems are fully optimized to support execution. The two roles collaborate regularly on meeting design, information flow, and executive logistics. This is a fully remote position, based in the Pacific Timezone, where you'll work across multiple time zones to support our Finance leadership team. As a Senior Executive Assistant, you will: Calendar & Time Management Manage the CFO's complex calendar, strategically prioritizing and protecting time for highest-value activities in partnership with the CoS to the CFO. Schedule and coordinate a high volume of internal and external meetings across various time zones while ensuring alignment with organizational priorities in partnership with the CoS to the CFO. Maintain a thorough understanding of Clover's business goals and the priorities/challenges of the leadership team; leverage business context to drive strategy around meeting cadences, formats and information flow for the leadership team. Prepare meeting agendas, briefing materials, and background information in partnership with the CoS to the CFO and other key stakeholders. Help coordinate monthly and quarterly close and Earnings processes by managing meeting schedules, tracking deliverables, and ensuring key stakeholders are aligned. Plan logistics for events and rhythm of business activities including - external meetings, conferences, Finance leadership meetings, and Finance related offsites. Communication & Correspondence Maintain an efficient flow of information between all levels including internal and external contacts on a wide spectrum of plans and priorities. Communicate effectively with board members, investors, C-suite executives, and Finance team members. Coordinate with other Executive Assistants across Clover with a focus on finding solutions and removing barriers. Build strong cross-functional relationships across the organization. Handle sensitive and confidential information with absolute discretion. Travel & Logistics Arrange complex domestic and international travel (flights, hotels, ground transportation) and create detailed end-to-end itineraries with contact information and logistics. Process and submit expense reports as well as monitor reimbursements in a timely manner. Operational & Administrative Excellence Provide end-to-end admin support by relieving the CFO and CoS to the CFO of administrative tasks, manage workflows, and streamline processes. Hold executive accountable for deliverables; exercise sound judgment to balance internal and external priorities, and push back when necessary to ensure leaders are operating efficiently and focused on what matters most. Contribute to shared EA practices and maintain coordination across the EA team to ensure aligned leadership workflows, shared trackers, and consistent exec operating rhythms. Process invoices, expenses, and vendor coordination. Provide administrative and logistical support on special projects, with a focus on driving process, follow-through, and communication consistency, as directed by the CoS or CFO. Success in this role looks like: In the first 90 days: You understand Clover Health's mission, priorities, and how leaders operate and their preferences. You've built trust with key leaders and consistently exercise sound judgment. Executive calendars, meetings, and priorities are structured and running smoothly. You proactively identify inefficiencies and propose improvements. In the first 6 months: You're a trusted partner who brings clarity, organization, and accountability to the leadership team. You've implemented process or communication improvements that save time and reduce friction. You consistently balance internal priorities and external commitments with sound judgment. Meeting preparation and follow-through are seamless and reliable. In the future: You're seen as a strategic enabler, anticipating needs and improving how the organization operates. Systems you've built continue to drive executive and team efficiency as the company scales. You model a proactive, customer-centric, and action-oriented approach to every challenge. You should get in touch if: You live in the Pacific Time Zone, preferably in SF Bay Area, California. Must be able to work flexible hours to support business meetings across time zones and travel 20-30%. You have 5+ years as an executive assistant supporting C-suite executives, preferably a CFO or finance leader. You have experience at a quickly-scaling or large company, ideally in technology or public company environments. You have a successful history of managing the calendars, expenses, and travel of senior executives with the ability to think strategically about time allocation. You enjoy predicting, prioritizing, and assisting an executive's workload and supporting the team to be more efficient and effective. You are proactive and able to deal with ambiguity, prioritize own work and resources, and juggle multiple tasks with a high degree of accuracy. You have excellent written and verbal communication and are able to work autonomously with internal and external partners. You are tech savvy with a high proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets), Slack, Zoom, Expensify and experience working remotely and effectively across multiple time zones. Benefits Overview: Financial Well-Being: Our commitment to attracting and retaining top talent begins with a competitive base salary and equity opportunities. Additionally, we offer a performance-based bonus program, 401k matching, and regular compensation reviews to recognize and reward exceptional contributions. Physical Well-Being: We prioritize the health and well-being of our employees and their families by providing comprehensive medical, dental, and vision coverage. Your health matters to us, and we invest in ensuring you have access to quality healthcare. Mental Well-Being: We understand the importance of mental health in fostering productivity and maintaining work-life balance. To support this, we offer initiatives such as No-Meeting Fridays, monthly company holidays, access to mental health resources, and a generous flexible time-off policy. Additionally, we embrace a remote-first culture that supports collaboration and flexibility, allowing our team members to thrive from any location. Professional Development: Developing internal talent is a priority for Clover. We offer learning programs, mentorship, professional development funding, and regular performance feedback and reviews. Additional Perks: Employee Stock Purchase Plan (ESPP) offering discounted equity opportunities Reimbursement for office setup expenses Monthly cell phone & internet stipend Remote-first culture, enabling collaboration with global teams Paid parental leave for all new parents And much more! About Clover: We are reinventing health insurance by combining the power of data with human empathy to keep our members healthier. We believe the healthcare system is broken, so we've created custom software and analytics to empower our clinical staff to intervene and provide personalized care to the people who need it most. We always put our members first, and our success as a team is measured by the quality of life of the people we serve. Those who work at Clover are passionate and mission-driven individuals with diverse areas of expertise, working together to solve the most complicated problem in the world: healthcare. From Clover's inception, Diversity & Inclusion have always been key to our success. We are an Equal Opportunity Employer and our employees are people with different strengths, experiences, perspectives, opinions, and backgrounds, who share a passion for improving people's lives. Diversity not only includes race and gender identity, but also age, disability status, veteran status, sexual orientation, religion and many other parts of one's identity. All of our employee's points of view are key to our success, and inclusion is everyone's responsibility. #LI-Remote Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. We are an E-Verify company. A reasonable estimate of the base salary range for this role is $100,000 to $140,000. Final pay is based on several factors including but not limited to internal equity, market data, and the applicant's education, work experience, certifications, etc.

About Us: Headquartered in St. Louis, MO, USA, Afinitas is the global market leader for pipe and precast concrete equipment, forming systems and concrete accessories used to build the world's critical transportation, water and utility infrastructure systems. Afinitas is known for the innovative technologies and services it provides through its trusted HawkeyePedershaab, BFS, New Hampton Metal Fab and other well-known brands, which customers have relied upon for decades. Afinitas is a part of BW Forsyth Partners, LLC, the investment arm of Barry-Wehmiller, a $3 billion organization with nearly 12,000 team members united by a common belief: to use the power of business to build a better world. Job Description: JOB SUMMARY The Executive Assistant & Internal Communications Coordinator will support the needs of a remote based CEO and the HQ executive team, working closely with various functional teams on internal communication development and deployment, industry and company event coordination and execution, and other internal program support. The ideal candidate will have the ability to write and edit professional, polished, error-free communications in a timely fashion, with a keen awareness of audience and purpose. ESSENTIAL FUNCTIONS & RESPONSIBLITIES Manage the monthly creation, translation and distribution of the company newsletter; source stories and develop creative content to illustrate and bring to life company culture and values, along with highlighting People and Culture efforts Ensure the development of clear, concise, compelling, and error-free communications and collateral with an understanding of employee needs and company/culture tone of voice Support the creation, updating and placement of content on the Afinitas intranet site to ensure a simple, clean and engaging experience for team members and leaders Partner with People and IT teams to ensure Brite Sign technology is utilized as a tool to provide branded and timely dissemination of internal communication, creating templates for site focused content and acting as corporate administrator of the software. Manage internal branding program through development, procurement, distribution, and financial tracking of branded collateral Centralize the planning and coordination of Afinitas service and recognition programs to create a highly organized and culturally aligned experience Calendar management for Chief Executive Officer, including maintaining an executive calendar of core business planning and industry events Plan and coordinate key internal and external events for executive leadership team (i.e. customer trips, offsite executive meetings, holiday parties, business update meetings, team building activities) Schedule, book, and coordinate domestic and international travel (including flights, ground transportation, hotels) for Chief Executive Officer Welcome candidates, customers and guests, providing a warm, red-carpet experience Assist in onboarding new team members in the St. Louis office Shipping (FedEx, UPS) of various documents, collateral, marketing materials, IT equipment to support CEO and HQ office needs Field calls and forward requests to appropriate team members where necessary Work closely with other Executive and Administrative Assistants within the organization on collaborative projects Maintain awareness of written/visual communication best practices and ensure development of skillset to implement them when appropriate Note: the duties and responsibilities described above are not exhaustive and additional assignments, duties, or responsibilities may be required with this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Afinitas in its sole discretion. QUALIFICATIONS Associates Degree in Business, Communications, Marketing, English or other related field, preferred Previous executive experience from a similar profession/corporate background 2+ years of related communications support experience Ability to work with confidential materials and quickly build trust among key stakeholders Excellent organizational skills and attention to detail Ability to manage multiple tasks simultaneously and adapt to shifting priorities Positive mindset with a problem solver “can-do” attitude High level of proficiency in MS Office Suite (Outlook, Word, Excel), in addition to Microsoft Teams and SharePoint Strong skills with visual tools like Power Point and/or Canva Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future WORK ENVIRONMENT This is an office position that spends time in manufacturing facilities. The employee must be able to correctly wear and use any Personal Protective Equipment (PPE) required by the employer when in the manufacturing area. This role requires the ability to lift and move items up to 30 lbs, pack and ship materials, count inventory, stand and walk for long periods of time (up to 10 hours a day during events) At Barry-Wehmiller we recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. We know that our differences often can bring about innovation, excellence and meaningful work-therefore, people from all backgrounds are encouraged to apply to our positions. Please let us know if you require reasonable accommodations during the interview process. Barry-Wehmiller is an equal opportunity employer. M/F/D/V This organization uses E-Verify. Applicants may be subject to pre-employment screening which may include drug screening, reference checks, employment verifications, background screening and/or skills assessments. Company: Afinitas

Location: Dallas-Fort Worth Metroplex (Hybrid: ~30% in-office, Las Colinas; ~70% remote, variable schedule) Reports to: Chief Executive Officer Who We Are: At Title Resources Group (TRG), people come first. We are proud of our collaborative culture and our commitment to supporting each team member's professional growth. We believe in helping you own, develop, and nurture your career-because your success drives ours. TRG is one of the nation's largest and fastest-growing title insurance underwriters, built specifically to serve the real estate industry. Operating in 37 states and the District of Columbia, we provide knowledgeable and responsive underwriting solutions to a broad network of title insurance agents. Our mission is to cultivate lifelong relationships through exceptional service, integrity, and financial strength. At TRG, we don't just write policies-we build partnerships that last. About the Role We are seeking a highly skilled and proactive Senior Executive Assistant / Program Manager to provide strategic and operational support to both our CEO and CFO. This role requires exceptional judgment, board-level confidentiality, and the ability to anticipate needs in a fast-paced, dynamic environment. The successful candidate will serve as a critical partner to both executives-managing priorities, programs, and logistics while ensuring seamless day-to-day operations. Key Responsibilities Provide executive-level support to the CEO and CFO, proactively managing calendars with shifting priorities, board meetings, and C-suite commitments. Coordinate and oversee travel planning, logistics, and itineraries for both executives, ensuring efficiency and accuracy. Serve as a liaison between the CEO/CFO and executive leadership team, board members, and external stakeholders with the highest level of professionalism and confidentiality. Own and manage expense reporting and reconciliation through Concur, ensuring compliance, accuracy, and timely submission. Drive program and project management initiatives on behalf of the CEO and CFO, ensuring alignment, accountability, and timely execution across business priorities. Prepare high-quality presentations, reports, and briefing materials for board, investor, and executive-level meetings. Anticipate needs and proactively resolve issues before they arise, enabling the CEO and CFO to focus on strategic priorities. Support organizational communications and coordination across executive, finance, and board activities. Qualifications 7+ years of experience supporting C-suite executives (experience supporting more than one executive preferred), with exposure to board-level communications and highly confidential matters. Proven ability to manage complex scheduling, travel, and logistics in a fast-paced environment. Experience providing remote and hybrid executive support, with proven ability to manage priorities, communication, and coordination across distributed schedules. Hands-on experience with Concur (or similar expense management/travel platforms) is required. Experience with program management or project management, ideally in a high-growth or private-equity-backed company. Advanced proficiency in Microsoft Office Suite (PowerPoint, Excel, Outlook). Exceptional written, verbal, and interpersonal communication skills, with the ability to represent the CEO and CFO at the highest levels. Strong business judgment, organizational skills, and the ability to manage multiple priorities with discretion and tact. Must be based in the Dallas-Fort Worth Metroplex, with ability to work in-office (Las Colinas) ~30% of the time and flexibly remote otherwise. Preferred Attributes Highly proactive and solutions-oriented, with the ability to anticipate needs and adapt to changing priorities. Strong relationship builder with board members, executives, and staff at all levels. Comfortable balancing both strategic program management and hands-on executive support. Energy, professionalism, and presence to thrive in a dynamic, high-stakes environment. What We Offer: Everyone is welcome at TRG. We know diverse teams build a stronger Organization and we are committed to creating an inclusive culture built on a foundation of respect for all individuals. We strongly encourage candidates from non-traditional backgrounds, historically marginalized or underrepresented groups to apply. TRG is committed to offering a flexible work environment. This is a hybrid role, meaning you have the flexibility to work from home. Title Resources Group offers a comprehensive benefits package including medical, dental, vision, 401k, PTO/paid sick leave, tuition reimbursement, life insurance, disability, and other great benefits.

Job DescriptionBenefits: Wellness resources Employment Type: Full-Time (40 hours per week) Compensation: Competitive salary based on experience ($20 - $30 per hour, DOE) About Health Atlast: Health Atlast is a multi-specialty healthcare franchise dedicated to providing integrative and holistic medical services. Our mission is to revolutionize healthcare by offering a seamless patient experience through chiropractic, medical, physical therapy, acupuncture, massage therapy, and moreall under one roof. We are seeking a highly organized and proactive Executive Personal Assistant to provide high-level support to our CEO. The ideal candidate will be a detail-oriented professional who thrives in a fast-paced environment and excels at managing administrative, business, and personal tasks with discretion and efficiency. Key Responsibilities: Executive Support: Manage the CEOs schedule, appointments, and calendar with precision. Coordinate and confirm business meetings, travel arrangements, and event logistics. Prepare reports, presentations, and correspondence as needed. Assist with drafting emails and handling communication on behalf of the CEO. Screen and prioritize incoming calls, messages, and requests. Business Operations Support: Conduct research, compile data, and prepare briefs for meetings. Assist in managing confidential business and legal documents. Track and follow up on action items, deadlines, and key business initiatives. Coordinate with internal teams, franchisees, and external partners as directed. Personal Assistance: Handle personal errands and administrative tasks to ensure smooth daily operations. Oversee household scheduling, vendors, and appointments if necessary. Assist with organizing events, reservations, and travel logistics. Project Management & Coordination: Support the execution of strategic projects and initiatives. Organize files, records, and key business documents. Liaise with key executives, including franchisees, medical professionals, and business associates. Qualifications & Experience: 3+ years of experience as an Executive or Personal Assistant to a C-level executive or business owner. Strong organizational, multitasking, and problem-solving skills. Exceptional written and verbal communication abilities. High level of discretion and professionalism when handling confidential matters. Proficiency in Google Suite, Microsoft Office (Word, Excel, PowerPoint), and project management tools. Tech-savvy with the ability to manage digital communications and scheduling software. Ability to work under pressure, anticipate needs, and adapt to changing priorities. Experience in healthcare, franchising, or business operations is a plus. Bachelors degree preferred but not required. Work Environment & Schedule: Location: Work will be performed in the West Los Angeles area (90066). Hours: Full-time (40 hours per week), Monday - Friday, with occasional flexibility for urgent matters. Hybrid Flexibility: While primarily in-person, some remote work may be possible based on schedule and tasks. Why Join Health Atlast? Be part of an innovative and growing healthcare franchise that is changing lives. Work closely with a dynamic CEO and leadership team. Gain valuable experience in a fast-paced, mission-driven organization. Competitive compensation and opportunities for professional growth. How to Apply: If you are an experienced Executive Assistant who thrives in a dynamic environment and is looking for an opportunity to work closely with a visionary CEO, wed love to hear from you! Please submit your resume as well as a cover letter explaining why you would like to contribute to the Health Atlast mission. We look forward to hearing from you!

Our client is a NYC based executive who runs a non-profit is looking for an experienced executive assistant/personal assistant to provide personalized support in tasks related both to the work of the non-profit as well as in tasks related to the executive's home and personal needs. This position varies from day to day, and may include such things as making and receiving phone calls and emails; planning and managing the executive's calendar; assisting with matters related to the executive's homes (for example, online shopping and returns of furniture or other household items as well as coordinating repairs with maintenance professionals); assisting with personal matters (for example, coordinating invitations and communications related to social events as well as day to day online shopping and returns). We are looking for someone who will work in an extremely well-organized fashion, be responsive and timely, as well as proactive in ensuring that the executive's needs are met and in keeping the executive up to date on the status of matters. This individual also has to be extremely strong in interpersonal communication skills, both verbally and in writing, with the ability to speak and write in a professional yet personable manner, no matter who they are communicating with. Our ideal candidate is great at keeping multiple projects moving at the same time while tracking the status of each project and keeping the executive up to date on that status. Additionally, this candidate should be able to work in a calm and measured manner, no matter how busy things get. This is an exciting opportunity to work closely with a busy executive, while working alongside other staff out of an office in this executive's beautiful home in NYC's Upper East Side as well as remotely. ESSENTIAL FUNCTIONS: These statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Calendar Management: Efficiently managing the executive's calendar, scheduling appointments, meetings, and conference calls while considering priorities and minimizing conflicts. Communication: Facilitating clear and concise communication, including drafting emails, memos, and other correspondence on behalf of the executive. Travel Arrangements: Coordinating travel arrangements, including flights, accommodations, and itineraries, to ensure smooth trips. Task Prioritization: Identifying and prioritizing tasks, ensuring deadlines are met, and adjusting schedules as necessary to accommodate urgent matters. Information Management: Organizing and maintaining information and documents (both electronically and physically), and ensuring easy access when required. Meeting Support: Preparing meeting agendas and materials, and possibly participating in meetings to take notes and assist with follow-up actions. Project Coordination: Assisting in the coordination and management of various business and personal projects, liaising with others to ensure successful execution. Shopping and Returns: Managing purchases and returns on behalf of the executive, ensuring accurate orders, tracking shipments, and handling returns or exchanges as needed. Mostly done online but may be required to visit stores or showrooms as well. Miscellaneous Support: Providing ad hoc assistance such as personal errands, research, and other tasks to enhance the executive's productivity and work-life balance. REQUIRED AND PREFERRED QUALIFICATIONS: What is needed to be hired. Required Skills & Experience: Bachelor's degree in business or communications preferred 2-4 years of experience in a similar role PAY RANGE: $30-35/Hour SCHEDULING REQUIREMENTS This is a full-time role with standard business hours, but note that some scheduling flexibility will be needed (for example, to support some after-hours events). LOCATION REQUIRMENTS This position is based in New York City and requires a combination of remote work at the executive's office, and on-site support in the executive's residence located in Manhattan's Upper East Side. Candidates must reside within a reasonable commuting distance to Manhattan to reliably accommodate in-person work requirements. The role may involve frequent presence in these locations as well as some local travel within the NYC area for errands and in-person coordination. Our client is an equal employment opportunity employer and considers all applicants without regard to race, color, religion, national origin, ancestry, citizenship, gender, pregnancy, age, physical or mental disability, genetic information, service in the uniformed services, or any other basis protected by federal, state or local law.

JDA TSG - Senior Azure & Office 365 Administrator Salary Range: $95,000 - $110,000 per year At JDA TSG, we empower many of the world's leading brands by providing top-tier specialized talent, business process expertise, and innovative solutions that propel their organizations in dynamic new directions. Our reputation is built on delivering exceptional focus, adaptability, and confidence with every client we serve. We have an immediate opportunity for a Senior Azure & Office 365 Administrator to join our company, working directly with the Director of Technology. This is a full-time, salaried position with a comprehensive benefits package. The ideal candidate will have hands-on experience managing many aspects of a typical Azure environment, with a heavy focus on Office 365 and Entra ID (Azure AD). This individual should thrive on operational excellence-driving consistency, reliability, and performance across cloud identity, security, and automation systems. They will be adept at maintaining stable environments, streamlining workflows, and ensuring that service delivery meets or exceeds organizational standards through proactive and consultative insight. The role also involves mentoring Level 1 support staff, promoting knowledge transfer, process alignment, and efficient escalation management to strengthen overall team capability. This position is a strategic business partner at its core, not simply a technical operator. The Level 2 Azure Administrator will embed themselves within business functions, proactively identifying where technology can transform workflows, enhance decision-making, and deliver measurable business outcomes. They will collaborate with department heads to understand future initiatives, bring forward innovative Azure-based solutions, and act as consultants on modernization, automation, and optimization opportunities. The ideal candidate thrives on cross-functional engagement, seeks out ways to add value beyond their defined responsibilities, and takes pride in shaping the technological direction of the organization through insight, foresight, and partnership. Essential Functions Azure, Entra ID, and Office 365 Administration Administer Entra ID (Azure Active Directory), including user lifecycle management, conditional access policies, MFA, role-based access control (RBAC), and identity protection measures. Manage Azure subscriptions, resource groups, and governance controls to ensure alignment with security and compliance standards. Oversee Azure SFTP and Azure SQL environments, including provisioning, permissions, monitoring, and ongoing maintenance. Monitor subscription health, usage, and cost governance, coordinating with application owners to optimize cloud footprint and ensure compliance with policy. Support Office 365 tenant services including Exchange Online, Teams, SharePoint Online, and OneDrive along with client PC and Mac client integrations. Manage Teams Voice services such as call routing, auto-attendants, queues, direct routing, and policy configurations. Security, Compliance, and Governance Implement and manage Conditional Access policies, Intune (Cloud PC) configurations, and identity protection strategies. Conduct periodic audits on licensing, compliance, identity configurations, and system health. Ensure secure configuration and operation of Azure storage and select correct tiers based on cost, retention, and performance requirements. Support data movement patterns (Azure Data Factory, Logic Apps, Power Automate connectors, SFTP ingestion) at the infrastructure and governance level. Automation and Workflow Optimization Partner with senior engineers on automation initiatives using PowerShell, Power Automate, and related tools. Develop and maintain standard operating procedures (SOPs) for recurring administrative tasks. Drive improvements in operational efficiency and process standardization across Microsoft cloud platforms. Cross Department Partnership Work directly with business stakeholders to understand workflow requirements and propose Azure-based solutions. Participate in modernization initiatives, cloud migrations, upgrades, and new enterprise deployments. Align technological capabilities with department roadmaps and provide consultative guidance for future planning. Team Collaboration and Escalation Support Mentor Level 1 technicians, providing advanced troubleshooting support and transferring knowledge to improve first-contact resolution. Serve as the escalation point for identity, access, and cloud system incidents. Coordinate with vendors, CSP partners, and internal project teams to maintain and improve cloud platforms. Required Qualifications Strong experience administering Azure, Entra ID and Office 365 including RBAC, conditional access, MFA, and identity governance. Hands-on experience with Azure resource management: VMs, networking, storage accounts, access controls, and security. Ability to configure, secure, and monitor Azure SFTP endpoints and related encryption, retention, and access policies. Strong PowerShell proficiency for automation, reporting, and troubleshooting. Strong troubleshooting and root-cause analysis skills across identity, collaboration, networking, and access systems. Ability to collaborate across departments and translate technical capabilities into business-aligned solutions. Experience supporting data warehouse planning from the infrastructure perspective (storage lifecycle, capacity planning, and performance). Strong communication skills and the ability to mentor junior technical staff. Collaborate with data and analytics teams to support Azure Data Warehouse planning and integration, providing infrastructure-level insight on storage performance, capacity management, and data lifecycle strategies. Technical Requirements: Azure Active Directory / Entra ID management Office 365 Administration Collaborate with project teams to support cloud migrations, upgrades, and new deployments. Microsoft 365 administration (Exchange Online, Teams, SharePoint Online, OneDrive) Azure Networking fundamentals PowerShell scripting Security and compliance features (Conditional Access, Defender for Cloud, Identity Protection) Backup, monitoring, and disaster recovery tools in Azure Preferred Skillsets Microsoft Certified: Azure Administrator Associate (AZ-104) or higher certification). Experience with automation platforms such as Power Automate, n8n or Make.com) Strong understanding of how mac OS and iOS devices interact with Microsoft 365/Entra ID for authentication, conditional access, and data-access controls, with the ability to troubleshoot escalated identity or connectivity issues. Familiarity working with CRM platforms such as Salesforce and integrating them with cloud services and automation tools (e.g., Zapier, Make.com, Power Automate), understanding workflow orchestration, API-based data sync, and how these systems align with the broader strategy and business outcomes). Experience supporting Azure Data Warehouse or modern data-platform initiatives. Work Environment This position operates within a cloud-centric enterprise environment, supporting remote and on-site operations. Work is primarily performed remotely; however, the employee may occasionally be required to travel to the NYC office for critical support, projects, or executive initiatives. The role routinely uses standard enterprise tools such as Azure Portal, Office 365 Admin Center, Teams, and various security administration consoles. Occasional after-hours support is required for essential maintenance, system recovery, or escalation events. The position reports directly to the Director of Technology and collaborates with departments across the organization, including HR, Finance, Data/Analytics, and Operations. About JDA TSG: Since 2011, our mission has remained the same: to partner with clients helping to solve the toughest problems facing their businesses. We have been successful in applying a dynamic and forward-facing approach to business process improvement, outsourced managed services, best leveraging technologies, and talent solutions. Our core values provide the framework that allows us to continually focus on what made us successful in the first place. Quite simply, our values inform us of everything that we do. We knew from day one that if we hired smart, passionate people and provided them with meaningful yet challenging roles, we would thrive as an organization. Benefits and Perks: Healthcare - Comprehensive coverage for you and your family Employee Assistance Program - Get support when you or your family need it with counseling and coaching 401K with company match Paid time off Paid parental leave Volunteer Day Off Life insurance - Protect your loved ones and their future Business travel accident insurance JDA TSG is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. We are interested in every qualified candidate who is eligible to work in the United States. However, we are not able to sponsor visas.

Our client, a world leader in life sciences and biotechnology, is looking for a “Executive Administrative Business Partner (ABP) - Population Health, Customer Engagement (Remote)”. Job Duration: Long Term Contract (Possibility Of Extension) Pay Rate: $58/hr on W2 Company Benefits: Medical, Dental, Vision, Paid Sick leave, 401K Overview: Seeking an experienced and proactive Executive Administrative Business Partner to support the Head of Population Health, Customer Engagement. This role requires exceptional organizational, communication, and project management skills to anticipate and fulfill stakeholder needs while maintaining a high level of professionalism and confidentiality. Key Responsibilities: Knows complex calendars, scheduling, and communications for senior leadership. Coordinate and plan team and leadership meetings, including logistics and agendas. Draft clear, concise communications and presentations for internal stakeholders. Maintain documentation, distribution lists, and departmental records. Partner cross -functionally with HR, Finance, IT, Procurement, and other internal teams. Support operational and administrative processes, including event planning, project tracking, and meeting follow -ups. Execute internal and external events, team -building activities, and engagement programs. Ensure smooth coordination with external partners and administrative teams for field and customer engagements. Qualifications: 3-5+ years of executive -level administrative experience, preferably in pharma/biotech. Strong experience handling confidential information and managing multiple priorities. Proficient in Google Suite (Gmail, Calendar, Sheets, Slides, Meet). Bachelor's degree or equivalent experience. Travel Requirement: Up to 25% of business travel will be required by air or car for internal and external meetings. Time Zone: Preference Central, however, we're open to all time zones. If interested, please send us your updated resume at **********************/***************************

JOB SUMMARYAs a Conflict Checks Senior, you will play a key role in supporting the firm's commitment to independence and ethical compliance. You will assist in the day-to-day management of the firm's conflict checking and entity independence processes, helping engagement teams identify, evaluate, and address potential conflicts. This includes reviewing flagged conflicts, conducting preliminary research, providing guidance, and escalating issues as appropriate to ensure compliance with regulatory and firm standards. This role reports to the Independence and Ethics Compliance Leader of the UHY LLP National Office and works closely with the Conflict Checks Manager to maintain alignment with the firm's ethical and regulatory obligations. Conflicts & Independence Responsibilities Coordinate and execute the day-to-day conflict check process by reviewing potential conflicts identified through the firm's conflict checking system, researching client and engagement relationships, and advising engagement teams on independence considerations prior to client acceptance Evaluate conflict check submissions and prepare recommendations for escalation to the Manager, Independence and Ethics Compliance Leader, or Independence Committee when higher-level review is required Support the investment audit process by tracking auditee selections, reviewing initial findings, and preparing summaries for Manager review Monitor independence-related updates issued by regulatory bodies (e.g., AICPA, PCAOB, SEC, DOL, GAO) and assist in assessing impacts on firm processes and tools Maintain and update conflict monitoring systems and tools (e.g., Intapp, Entity-tree management), ensuring accuracy and completeness of data and identifying opportunities for process improvements Respond to inquiries from UHY engagement teams and UHY international network firms by performing initial research and providing preliminary guidance or escalation recommendations Contribute to training and awareness efforts by providing real-case insights and feedback to help refine the firm's training related to conflict checks and independence. Collaboration and Quality Management Support the Manager in contributing to UHY LLP Management Committee discussions by preparing updates, summaries, and documentation related to conflicts and independence procedures Apply knowledge of quality management standards to help maintain processes and monitoring activities that support independence and ethics compliance Collaborate with National Office team members to help document and evaluate controls related to conflict checking and independence, including gathering process information and coordinating testing activities Assist in maintaining standardized conflict check procedures and identifying opportunities to improve consistency and efficiency across engagement teams Coordinate communication with independence personnel across UHY international network firms to support consistency and responsiveness on shared engagement matters Supervisory responsibilities N/A Work environment Work can be conducted remotely or in a professional office environment with minimal distractions Physical demands Prolonged periods of sitting at a desk and performing work in front of a computer screen for long periods of time Must be able to lift up to 15 pounds at a time Travel required Travel of 5% to 10% is required for attendance at conferences, attendance, and/or facilitation of in-person training and National Office Team Meetings Required education and experience Bachelor's degree in accounting, business, or related field Paralegal certificate or related experience performing conflict checks in a professional services firm 3+ of experience in public accounting, at a law or professional services firm, including time spent supporting independence, compliance, or conflicts Preferred education and experience Experience with Intapp, Deltek Maconomy, and Salesforce Familiarity with the implementation and ongoing maintenance of quality such as SQMS No. 1, ISQM1 and QC 1000 Familiarity with the Independence rules and Standards for the AICPA, PCAOB, SEC, DOL, and GAO. Familiarity with GASB standards Other duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the colleague for this job. Duties, responsibilities and activities may change at any time with or without notice. WHO WE ARE UHY is one of the nation's largest professional services firms providing audit, tax, consulting and advisory services to clients primarily in the dynamic middle market. We are trailblazers who bring our experience from working within numerous industries to our clients so that we can provide them with a 360-degree view of their businesses. Together with our clients, UHY works collaboratively to develop flexible, innovative solutions that meet our clients' business challenges. As an independent member of UHY International, we are proud to be a part of a top 20 international network of independent accounting and consulting firms. WHAT WE OFFER POSITIVE WORK ENVIRONMENT Enjoy a collaborative and supportive work environment where teamwork is valued. ATTRACTIVE COMPENSATION PACKAGES Our compensation is competitive and tailored to reflect the role, qualifications, and expertise of each individual. COMPREHENSIVE BENEFIT PACKAGE Access comprehensive benefits including group health insurance, dental and vision coverage, 401(k) retirement plans, and generous paid time off (PTO) allowances.