Executive Assistant

Executive Assistant Resume Examples And Tips

The average resume reviewer spends between 5 to 7 seconds looking at a single resume, which leaves the average job applicant with roughly six seconds to make a killer first impression. Thanks to this, a single typo or error on your resume can disqualify you right out of the gate.

At Zippia, we went through over 160,321 Executive Assistant resumes and compiled some information about how best to optimize them. Here are some suggestions based on what we found, divided by the individual sections of the resume itself.

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Five Key Resume Tips For Landing An Executive Assistant Job:

1.
Relevant Experience
Make sure that the jobs, experience, and accolades that you do include are relevant to the position you’re applying for.
2.
The Right Skills
This is a great time to run wild with those keywords found in the job description. If they’re looking for someone with Financial Statements, be sure to list it as a skill.
3.
Quantifiable Achievements
Achievements and awards relevant to the position speak louder than a high GPA, especially if you can quantify your achievement with a number.
4.
Your Unique Qualities
Recruiters and hiring managers are looking at hundreds of resumes. Let yours stand out, and try not to sound too boring.
5.
Strong Content
If you’ve had a lot of jobs, this shouldn’t necessarily be a list of all of them. This is a document designed to market you to a potential employer, so choose the strongest content.

How To Write An Executive Assistant Resume

1
Contact Information
Name
First things first — employers only spend about six seconds looking at resumes before they decide to keep them or throw them away, so you should definitely let them know whose it is.
Address
Commute and relocation are things that employers take into consideration when sifting through candidates, so provide your current address in your resume header so that employers have an idea of where you are in relation to their office.
LinkedIn Profile
If you feel that a link to your social media profile could further your standing as a candidate, go ahead and include it. This doesn’t mean you should throw in a link to your hilarious Twitter profile, but instead provide your LinkedIn profile.
2
Professional Summary (Objective)
Career objective statements are one of the most overlooked pieces of otherwise stellar resumes. It’s not that every Executive Assistant CV out there needs one — it’s just that the ones that really do need them typically never think to include them.
The goal of this section is simple: to summarize the resume in a few short sentences. Through your resume summary you enable employers to quickly learn whether you are a good match for the job. Here are a few things to keep in mind when writing a professional summary:
Keep it short: it should be 4 sentences max
Highlight your most impressive skills or achievements
3
Skills

Not sure which skills are really important?

3 Big Tips For Listing Skills On Your Resume
Make sure to only include your hard skills on your resume. In addition, include the most in-demand executive assistant skills. Below we have listed the top skills for an executive assistant : The more keywords your resume can “match,” the more likely it is that your resume will be selected for review by human eyes.
Top Skills for an Executive Assistant
Here are a few key points of to keep in mind while writing your skills section:
Include between 6 to 12 skills
Make sure to only include hard skills
Highlight your most impressive skills or achievements
4
Experience
The work experience section of a resume is all about highlighting the achievements that an employer would want to see. Here are some examples from different Business Analysts

Example # 1

Realtor

  • Developed networking and cooperate with attorneys, mortgage lenders and contractors Promote sales through advertising, open houses and listing services.
  • Worked with prospective homebuyers and assisted with mortgage qualification and negotiating with lenders.
  • Initiate communication with vendors, attorneys and lenders upon completion of sale.
  • Developed contacts and listings through cold calling and relationship building with banks and mortgage lenders.
  • Submitted home listings to MLS.

Example # 2

Executive Assistant

  • Utilize Kronos for logging faculty/CRNA time.
  • Provided administrative support to two surgeons in the Kidney and Liver Transplant Department, including travel and expense reporting using PeopleSoft.
  • Utilized Microsoft Office Suite applications including Word, Outlook, PowerPoint, and Excel.
  • Maintained databases that showed grantee final expenditure numbers.
  • Request resource needs, while tracking parts in a database on a daily basis for government tracking.

Example # 3

Executive Assistant

  • Created training PowerPoint to familiarize contract managers with new contract procedures.
  • Organized quarterly department meetings with groups up to 45 people including interactive PowerPoint slide presentations for multiple presenters.
  • Developed memorandums and proficient in Microsoft Office Tools, including PowerPoint, Excel, and Word.
  • Maintain payroll via Kronos software for the department's bi-monthly payroll of up to 13 employees.
  • Posted expense receipts and prepared monthly Expense Reports in PeopleSoft E1 program.

Example # 4

Executive Assistant

  • Coordinated and prepare heavily detailed presentations using PowerPoint and Excel Member of the Career Development Team for the Department.
  • Reason for departure: General Counsel moved from Morgan Stanley to Deutsche Bank.
  • Supported paralegal by preparing, compiling and maintaining Excel and PowerPoint charts.
  • Counseled over 8,500 financial advisors on varied tax controversies.
  • Reviewed and approved defense counsel legal fees.

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We compared 160,321 sample executive assistant resumes with job offers and found that the average years of experience required for an executive assistant job required by employers is 3.0 years.
How much work experience do employers want to see?
The average executive assistant job listing asks for 3.0 years of work experience.
How much work experience does the average executive assistant candidate have?
The average executive assistant resume contains 5.0 years of work experience.
Write your work experience section in a way that embraces your executive assistant skills. Sounds easier said than done? Take a look at how other people have done it. Below are real examples from executive assistant resumes that people have included in their work experience section to demonstrate their knowledge of key skills:
5
Education
As an executive assistant, you may wonder exactly how your education section should look. Executive Assistant roles often require a Some College Courses degree or higher, so the majority of executive assistant resumes that we looked at contained a some college courses degree.
Overwhelmingly, those applying to executive assistant positions majored in Business. Some of the other common majors that appear on executive assistant resumes include Communication, Psychology, and Accounting.
Majors
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As shown above, the Education section can be very brief. However make sure to include the following:
The name of the school you attended
The year you attended
Your major
Your GPA
The level of education you attained

Executive Assistant Salary

Did your resume land you an interview? Be prepared to talk salary.

How To Answer "What Are Your Salary Requirements"

When you are ready to send your resume to employers, it's important to be aware of the current market conditions for Executive Assistants. Salary can vary based on factors such as location, company, and industry. Check out our detailed salary information for Executive Assistants to learn more.

Average Employee Salary
$60,000
$35,000
Min 10%
$60,000
Median 50%
$101,000
Max 90%