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Top 50 Executive Assistant Skills

Below we've compiled a list of the most important skills for a Executive Assistant. We ranked the top skills based on the percentage of Executive Assistant resumes they appeared on. For example, 7.9% of Executive Assistant resumes contained Financial Statements as a skill. Let's find out what skills a Executive Assistant actually needs in order to be successful in the workplace.

These Are The Most Important Skills For A Executive Assistant

1. Financial Statements
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high Demand
Here's how Financial Statements is used in Executive Assistant jobs:
  • Reconciled monthly bank statements and generated financial statements and reports using QuickBooks Pro.
  • Analyze quarterly reports and financial statements and monitor progress against targets.
  • Prepared annual financial statements for congregant's donations.
  • Prepared expense reports and financial statements.
  • Typed corporate and personal financial statements.
  • Prepared invoices, reports, memos, letters, and financial statements and managed the end to end accounts payable process.
  • Prepare invoices, reports, memos, letters, financial statements and other documents, utilizing all aspects of Microsoft Office.
  • Prepare invoices, memos, letters, financial statements and other documents, using word processing, spreadsheet, or database.
  • Review and provide an in-depth analysis of all financial statements in lieu of ACF s annual audit.
  • Prepared and reviewed financial statements for Controller and CFO weekly reports with Excel and Power Point.
  • Prepared and managed all correspondence, budgets, invoices, financial statements, and expense reports.
  • Translated documents, financial statements, notes and disclosures between English and Vietnamese for managers
  • Prepared invoices, reports, memos, letters, financial statements and other documents.
  • Assisted General Manager with deciphering financial statements, annual budgets and cash flow projections.
  • Generated executive reports, newsletters, charts, financial statements, and correspondence.
  • Consult with contractors and audit records to maintain accurate financial statements.
  • Facilitated companywide annual financial statements, reporting and confidential data entry.
  • Formatted, edited, branded and bound (GBC and Thermabind) multiple copies of financial statements for distribution to clients.
  • Presented and interpreted monthly and annual financial statements and budgets to Homeowner's Association boards and homeowners.
  • Compiled data for weekly, monthly and annual financial statements.

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13 Financial Statements Jobs

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2. Office Supplies
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high Demand
Here's how Office Supplies is used in Executive Assistant jobs:
  • Ordered office supplies, administered purchase orders and performed various other administrative duties.
  • Ordered and maintained all office supplies and business/birthday/holiday cards.
  • Purchased office supplies, maintaining effective inventory control.
  • Maintained inventory and ordered office supplies.
  • Manage and order all marketing materials, office supplies, equipment maintenance, and conference rooms /greet guests.
  • Negotiated the purchase of office supplies the staff in accordance with company purchasing policies and budgetary restrictions.
  • Ordered office supplies, computer hardware and software, as well as managed leases for equipment.
  • Monitored and maintained the office supplies inventory, initiated and prepared requisitions for materials and supplies.
  • Manage and purchase all office supplies including maintaining company kitchen inventory, adhering to budgeting practices.
  • Ordered all safety supplies and office supplies for the main office and all construction sites.
  • Ordered leasing and sale signs when needed and ordered and maintained all office supplies.
  • Ordered all office supplies and ensured all marketing materials were in compliance before ordering.
  • Maintained contact with outside vendors for purchases of office supplies for the facility.
  • Ordered and distributed office supplies while adhering to a fixed office budget.
  • Purchased and maintained office supplies for Executives.
  • Managed office and ordered office supplies.
  • Maintained staff calendar for appointments and meetings using Microsoft Outlook Coordinated orders for office supplies and maintained adequate office supply materials.
  • Purchased all office supplies, office furniture, office equipment, regional fleet vehicles, safety supplies and safety equipment.
  • order office supplies/equipment, prepare expense reports, reserve and prepare facilities and catering.
  • Assisted Publisher and COO Audited monthly magazines Purchased general office supplies and company merchandise for resale to employees

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142 Office Supplies Jobs

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3. Payroll
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high Demand
Here's how Payroll is used in Executive Assistant jobs:
  • Prepared payroll sheets, profit and loss statement reports and other statistical reports, per request of Region Manager.
  • Assisted CFO with payroll administration, including assistance with accounting data entry, filing and online shipping requests.
  • Verify and approve weekly payroll processing for nine locations; Conduct weekly check runs.
  • Process payroll, accounts receivable, accounts payable, budgets and manage bank accounts.
  • Audited inventory, cash logs, and payroll to ensure proper procedure.
  • Prepared turnover reports, monthly break-even analyses, and payroll reports.
  • Provided payroll and project portfolio reporting, using BST Global Enterprise.
  • Handle payroll for NJ and NY media and finance employees.
  • Processed time cards, weekly payroll, and accounts payable/receivable.
  • Processed payroll for 250+ employees at three satellite locations.
  • Manage and train payroll and accounts payable staff.
  • Managed accounts payable, receivable and payroll.
  • Invoice and payroll backup for Controller.
  • Reviewed payroll for each property.
  • Administered payroll functions for Local 1115 members (90 employees) and 1199 members (20).
  • KEY ACCOMPLISHMENTS: Spearhead invoicing, payroll, inventory, resource allocation and job scheduling.
  • Prepared documents and managed confidential files Processed weekly payroll, account payable and account receivable.
  • Reviewed engineers timesheets for payroll.
  • Process position on-line forms request, employee timesheets and payroll information maintain personnel and administrative files.
  • KEY ACCOMPLISHMENTS: Utilized Computime and Timeout systems to accurately and efficiently execute Payroll.

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374 Payroll Jobs

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4. Project Management
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high Demand
Here's how Project Management is used in Executive Assistant jobs:
  • Worked closely with project management to coordinate the reconfiguration and build-out of internal and external department moves within time restraints.
  • Provide project specific assistance to project management as needed or requested.
  • Reported project management tracking information to Card Services Executives.
  • Project Management of all company sponsored events.
  • Contract negotiation and project management.
  • Project management for internal applications.
  • Diversified skill set covering administrative support, client relations, human resources & recruiting, account management, and project management.
  • Provided office management, project management, and business development support for the start up consulting business unit of CoBank.
  • Project management from planning to implementation is done on a day to day basis.
  • Assist with project management for the design and creative services teams using CMS.
  • Conducted project management on as many as seven projects at any given time.
  • Contributed to the development and maintenance of cross functional project management plans.
  • Provided Client Account and Project Management.
  • Provide administrative and project management support for 100 year-old community center.
  • Provided project management support, ensuring timelines and milestones are met, and provided status updates to key stakeholders.
  • Support to the CFO, and 2 SVPs with general project management and clerical needs.
  • Project Management Office Management Emergency Preparedness Coordinator for Office of Internal Audit.
  • Maintain records registration database system Project management: Casting, Photoshoot, Launch, Packaging and Product assembly, & Distribution.
  • Project Management, Event Planning & fundraising for companywide charity walks and events.
  • Project Management Appointment scheduling Additional duties listed below (Sept 2011-Apr2013)

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331 Project Management Jobs

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5. Powerpoint
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high Demand
Here's how Powerpoint is used in Executive Assistant jobs:
  • Assisted with PowerPoint presentations for Board of Directors/Credit Rating Agencies/Annual Finance Conferences.
  • Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
  • Created and designed all internal presentations using PowerPoint and PageMaker.
  • Created tracking databases and PowerPoint presentations for sales forecasting.
  • Created PowerPoint presentations and arranged for audio-visual needs.
  • Prepared and coordinated meeting presentations using PowerPoint software.
  • Prepared proposals using Microsoft Word or PowerPoint.
  • Served as the point of contact for all clients and created and designed reports using PowerPoint and Excel.
  • Prepared PowerPoint Presentations for Executive Meetings; PowerPoint Presentations flowed in the order of the Agenda.
  • Prepared POWERPOINT presentations for marketing sales meetings; compiled EXCEL reports from marketing ventures for review.
  • Prepare PowerPoint presentations for the owner's Continuing Legal Education Seminars (CLE).
  • Prepare complicated PowerPoint presentations for the CMO and management team.
  • Assist and support preparation of PowerPoint decks for Executive reviews.
  • Utilized Microsoft PowerPoint, Word, and Excel.
  • Produced PowerPoint charts for clients.
  • Build confidential financial Excel spreadsheets and PowerPoint presentations for CEO, CFO, EVP, and Tommy Hilfiger himself.
  • Excel, Word and PowerPoint * Format and edit letters and other documents from draft to client-ready usage.
  • Prepared meeting documents PowerPoint presentations, agendas, flip charts, notes, speaking points.
  • Compiled and distributed monthly sales data to field sales team using Excel and Powerpoint.
  • Prepare and edit presentations using PowerPoint * Create and maintain Databases in Excel

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747 Powerpoint Jobs

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6. Phone Calls
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high Demand
Here's how Phone Calls is used in Executive Assistant jobs:
  • Demonstrated efficiency and professionalism in handling phone calls, attending executive meetings and delivered internal administrative communications to various functional teams.
  • Spearhead confidential communications, including phone calls, calendar coordination, expense reports and travel coordination.
  • Managed executive phone calls in US and internationally and directed accordingly.
  • Answered incoming telephone calls; determining purpose of the call and forwarding calls to appropriate personnel or departments.
  • Created PowerPoint presentations, answered phone calls, took messages, booked travel, and scheduled meetings.
  • Screened phone calls, greeted visitors, ordered supplies, and made off-site deliveries as needed.
  • Provided service to constituents through personal communication, email, phone calls, and social media.
  • Screened, evaluated, researched, and routed correspondence and phone calls to determine appropriate responses.
  • Answer telephone calls and provide details about any workshop or conference coming up.
  • Handle general customer inquiries and direct all phone calls to the appropriate department.
  • Manage daily correspondence, screened phone calls and e-mails in English and Spanish.
  • Answered incoming phone calls and directed them to appropriate person and/or delivered messages.
  • Screened phone calls, email messages, inquiries, and related requests.
  • Answer phone calls and direct calls to appropriate parties or take messages.
  • Answer, screen, and direct incoming telephone calls.
  • Screen all Partner and Principal phone calls.
  • Answered the phone calls and transferred appropriately.
  • Screened and initiated telephone calls.
  • Answered, screened and transferred phone calls, Manage correspondence using Microsoft Excel, Microsoft Word and PowerPoint.
  • March, 2008 - June 2010 Greeted office visitors and received incoming telephone calls in a friendly, enthusiastic manner..

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192 Phone Calls Jobs

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7. Travel Arrangements
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high Demand
Here's how Travel Arrangements is used in Executive Assistant jobs:
  • Coordinated and maintained calendar, travel arrangements, invoice processing, expenses reconciliation, and data analysis.
  • Budgeted/balanced revenues, monthly projections and expenditures / Travel arrangements and appointment calendar for CEO.
  • Scheduled travel arrangements and booked meetings and appointments for executive and corporate visiting staff.
  • Coordinate and plan domestic and international travel arrangements for multiple executives.
  • Coordinated travel arrangements and business conferences on behalf of affluent clients.
  • Prepared travel arrangements and monthly reports.
  • Organized and scheduled travel arrangements.
  • Make Travel Arrangements and Event Bookings (Conferences, workshops, etc) for (9) different Fire Brigade Members.
  • Managed calendar, scheduled meetings and managed travel arrangements for up to 7 employees 1 general sales manager and President.
  • Make Travel Arrangements and Event Bookings (Conferences, workshops, etc) for Board of Education and Superintendent.
  • Coordinated calendars, scheduled meetings, arranged complex travel arrangements, personal as well as professional.
  • Delegated all complex and frequently changing travel arrangements, requests and demands for two directing managers.
  • Coordinated all executive travel arrangements, conferences, meetings and luncheons.
  • Manage calendar, scheduling, correspondence, and travel arrangements.
  • Manage and maintain executives schedules, appointments and travel arrangements.
  • Scheduled appointments and made travel arrangements for the President.
  • Make heavy travel arrangements for managers and visitors.
  • Book travel arrangements for the manager and staff.
  • Coordinated all travel arrangements as well as provided detailed itineraries for the Commanding General and his Executives.
  • Provide administrative support to the President; manage calendar, schedule meetings and webinars, process travel arrangements.

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389 Travel Arrangements Jobs

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8. Special Events
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high Demand
Here's how Special Events is used in Executive Assistant jobs:
  • Collaborated with key management personnel to assist in arrangement of special events.
  • Prepared materials and proper documentation for meetings and special events.
  • Supported Executive Director with proposal writing and special events planning
  • Coordinated donations for Charity events and special events.
  • Generated sales of designed environments utilizing the lighting and neon decor for the Motion Picture Industry and Special Events Industry.
  • Plan and distribute the details of special events, travel arrangements, corporate agendas and itineraries to participants and executives.
  • Manage Certificate of Insurance documents and coordinate client based requests for company special events.
  • Worked with our Warehouse in scheduling deliveries for items used in the special events.
  • Coordinated special events including banquet rooms, entertainment, catering and beverages.
  • Coordinated site inspections, company special events and other employee morale functions.
  • Planned and executed special events for office and retail store.
  • Composed Press Releases for the school and any special events.
  • Coordinated internal / external training sessions and special events.
  • Partnered with department managers and leaders for special events.
  • Completed projects and spreadsheets for special events for management.
  • Assist with preparations and arrangements for special events.
  • Arranged catering for special events and meetings.
  • Planned/coordinated special events (internal and external) Developed/coordinated mass-mailings in efficient and cost-effective manner.
  • Coordinated and planned departmental special events (i.e.
  • Updated and maintained CEO's calendar Coordinated special events and travel arrangements Developed, formatted, and maintained ACT database

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102 Special Events Jobs

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9. Customer Service
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high Demand
Here's how Customer Service is used in Executive Assistant jobs:
  • Communicated with contractors, homeowners, and superintendents answering questions consistently and exhibiting outstanding customer service skills in all situations.
  • Ensured resolution of all customer service inquires and problems addressed to the President by coordinating with appropriate operating personnel.
  • Provide out-bound customer service - assisting customers with service account information, resolving complaints and up-selling additional services.
  • Enhanced communication between staff and front desk operations, providing a pleasant client/customer service oriented atmosphere.
  • Provide and improved client relationships by providing attentive customer service.
  • Perform customer service and coordinate/schedule meetings through outlook.
  • Provided customer service in retail environment.
  • Delivered superior customer service to clients.
  • Coordinated customer service inquiries for billing or equipment issues and ensured each case was resolved and communicated to the customer.
  • Track and analyze statistics regarding business sales, marketing and customer service for top management decision making.
  • Trained clerical staff of 4 in Microsoft Word generating responses for queries from customer service team.
  • Developed and maintained standard report generation of Customer Service call tracking via Lotus Notes.
  • Collaborated with the corporate customer service coordinator in resolving and responding to client queries.
  • Manage and enhance customer service quality and experience via feedback reports and survey results.
  • Created, maintained and serviced all new and existing accounts and provided customer service.
  • Ensured stellar customer service was provided at all times by our team for customers.
  • Handle customer service related calls directed to the President's office.
  • Provided excellent customer service to every student in our golf schools.
  • Provide research, customer service, logistics, and delivery.
  • Handled customer service, vendor accounts payables/receivables functions, data entry, inventory control and supply distribution.

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830 Customer Service Jobs

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10. Scheduling Appointments
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high Demand
Here's how Scheduling Appointments is used in Executive Assistant jobs:
  • Excelled in customer service including problem solving, timely follow up, assisting in answering phones and scheduling appointments/travel arrangements.
  • Customized administrative support functions; scheduling appointments, maintaining calendars, travel arrangements, and processing complex expenses.
  • Calendar scheduling appointments, meetings with department chairs, university administration, university and college personnel.
  • Maintained office management duties including supply orders, scheduling appointments and delegating visitors and clientele.
  • Provided administrative support such as managing incoming calls, maintaining calendar and scheduling appointments.
  • Maintained a detailed calendar for coordinating schedules and scheduling appointments for executives.
  • Interacted with clients as their primary contact through the answering of phones and emails as well as scheduling appointments.
  • Managed the calendar and supported daily activities including answering President's direct line, scheduling appointments, and e-mails.
  • Lead initiatives in scheduling appointments, billing, contact notes, insurance authorizations, and crisis management as needed.
  • Maintained calendars, scheduling appointments, events and conference calls, reserved conference rooms and set up.
  • Perform general office duties, such as answering telephones, scheduling appointments, or completing insurance forms.
  • Maintained busy calendars, scheduling appointments and meetings for all matters of private and official business.
  • Supported NTA Program Management for various contracts by scheduling appointments to meet with customers.
  • Provide assistance to CEO, scheduling appointments, travel arrangements and board meetings.
  • Manage complex calendars, scheduling appointments, meetings, and events.
  • Managed executive calendars, scheduling appointments, meetings, and conferences.
  • Project management; scheduling appointments with vendors and clients.
  • Answer phone for scheduling appointments.
  • Maintain and update client database Provide customer service by operating phones and scheduling appointments
  • Handled all incoming and outgoing calls, filing, scheduling appointments, and reading scripts, and web-based creative research.

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37 Scheduling Appointments Jobs

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11. Conference Calls
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high Demand
Here's how Conference Calls is used in Executive Assistant jobs:
  • Managed executive phone calls including teleconferencing/video conference calls in US and Internationally.
  • Assist the Marketing/Acquisitions Director on various tasks to include expense reports, conference calls, new property information (research).
  • Supported VP and Directors by scheduling candidate interviews, organizational meetings and conference calls and made all travel arrangements.
  • Maintained the president s calendar, confirmed and scheduled his appointments and conference calls and prepared travel arrangements.
  • Scheduled team meetings, conference calls/conference rooms, and ensured all equipment and materials were ready for meetings.
  • Coordinated and set up high-level conference calls, management meetings, special events and travel arrangements.
  • Arranged and maintained multiple Outlook calendars for appointments, meetings and conference calls.
  • Sole Staff Assistant for the Data Safety Monitoring Boards meetings and conference calls.
  • Managed daily outlook calendar, scheduled meetings and conference calls.
  • Receive visitors, arrange conference calls, and schedule meetings.
  • Coordinate meetings, conference calls, schedule, etc.
  • Coordinate and manage events, meetings and conference calls.
  • Set up video conferences and weekly conference calls.
  • Answer phone and facilitate conference calls.
  • Experienced in filing, multi phone lines, calendaring appointments, coordinating, scheduling, and planning meetings and conference calls.
  • Set up weekly and ad hoc conference calls and meetings involving multiple time zones around the world for team collaboration.
  • Schedule WebEx webinars and conference calls as needed and send out dialing instructions to all parties.
  • Set up all conference calls making sure other parties involved had the correct dial in information.
  • Set up weekly and ad hoc conference calls and meetings for team collaboration.
  • Provided administrative support to the CEO Held and set up conference calls Set up system for dept.

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70 Conference Calls Jobs

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12. Special Projects
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high Demand
Here's how Special Projects is used in Executive Assistant jobs:
  • Supported Executive Program Director in maintaining schedule, proof reading documentation, and executing special projects.
  • Provided high-level administrative and personal support to Founders and Officers while completing special projects.
  • Coordinated special projects with Controller and Wholesale Operations Manager.
  • Make myself available to my peers to assist with overflow, special projects and day-to-day tasks.
  • Offer support and assistance to other departments and employees as needed for special projects and/or events.
  • Handle a broad range of other routine duties and special projects on a daily basis.
  • Provide support to the Chief of Staff with special projects in the Dean's Office.
  • Updated and maintained CEO's/COO calendar and assisted managers with special projects as needed.
  • Assist Office Manager with special projects, i.e., event planning, etc.
  • Executed special projects given in preparation for presentations and event planning needs.
  • Assisted Managing Partners and senior staff with special projects as needed.
  • Assist with special projects and other assignments across the team as needed
  • Oversee and participate in the completion of special projects and events.
  • Assisted in coordination, supervision and completion of special projects.
  • Assisted President with other special projects or duties as needed
  • Handled various special projects as requested by the executives.
  • Carried out special projects for President, as directed.
  • Worked independently and/or within a team on special projects.
  • Assisted department managers with special projects.
  • Coordinated special projects and events.

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292 Special Projects Jobs

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13. Board Meetings
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high Demand
Here's how Board Meetings is used in Executive Assistant jobs:
  • Provided administrative support to the Chief Executive Officer to include maintaining calendar, coordinating executive-level board meetings, and travel requirements.
  • Coordinated preparation and timely dissemination of company reports and slide presentations for board meetings.
  • Planned and coordinated monthly board meetings, including coordinating international travel and logistics.
  • Prepared PowerPoint presentations and assists with compiling materials for board meetings.
  • Prepared Board Meetings and presentation material.
  • Organized, planned, and attended all Ambulatory Board Meetings and responsible for taking, transcribing, and distributing Board minutes.
  • Coordinated schedule of board meetings, committee meetings and annual board retreat and made meeting arrangements at headquarters and off site.
  • Coordinate with the CEO in the scheduling and planning of Board meetings, Executive Committee and Board Governance Committee meetings.
  • Plan, coordinate, and execute strategy meetings, company parties, board meetings and corporate events.
  • Arranged board meetings, refreshments, travel arrangements, and handouts for the board meetings.
  • Transcribed minutes at Board meetings and provided support to Board committees as needed.
  • Acted as recording secretary for committee meetings as well as board meetings.
  • Attended court proceedings regarding evictions and scheduled town planning board meetings.
  • Supported monthly and annual board meetings, acting as liaison and scribe
  • Prepared for and attended board meetings and six sigma projects.
  • Attend and assist with International Conference and Executive Board meetings.
  • Distributed agendas and record minutes at Board meetings.
  • Staff Meetings, Schedules, Travel Reimbursement, Americorps VISTA Project, Conferences, Board Meetings, Files, Folders
  • Create charts, presentations, and ad hoc reports for President, Board meetings, Directors.
  • Managed the business operations and programs; participated in board meetings and committees !

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33 Board Meetings Jobs

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14. Calendar Management
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high Demand
Here's how Calendar Management is used in Executive Assistant jobs:
  • Provide administrative support including calendar management, travel arrangements, expense reports, meeting scheduling, and general office support.
  • Collaborated with director to ensure calendar management, adequate balance of meeting time, work and general availability.
  • Calendar management, including extensive meeting coordination, both internally and with executives and assistants throughout company.
  • Performed heavy calendar management and coordinated complex domestic and international travel, including point-to-point transportation.
  • Coordinated office functions encompassing calendar management and scheduled meetings and telephonic conferencing.
  • Provided full range support for Principals including extensive calendar management.
  • Calendar management, travel domestic and international.
  • Maintained complex calendar management and scheduling.
  • Created financial spreadsheets, detailed expense reports, plan and schedule meetings, teleconferences and travel, and calendar management.
  • Provide strong calendar management for internal and external meetings with cross agency Federal officials, SES, and civilians.
  • Manage administrative activities for the VP, including handling incoming calls, calendar management and assignments as needed.
  • Support C-level staff with calendar management, national and international itineraries, monthly reports, screening calls.
  • Improved calendar management, scheduling of appointments, meetings and video conferences.
  • Handled heavy calendar management for a team consisting of 12 people.
  • Calendar management for the Corporate VP, Sales and support personnel.
  • Excelled in calendar management, financial reporting, and meeting preparation.
  • Calendar management, coordination of meetings, schedules and conferences.
  • Calendar management for the President/Partner of MVRD.
  • Assist the President Calendar management Process orders for shipping and invoicing Special projects including management of web site development
  • Handled calendar management for a Portfolio Manager Planned international and domestic travel Processed T&E Transcribed voicemails

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1,158 Calendar Management Jobs

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15. Data Entry
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average Demand
Here's how Data Entry is used in Executive Assistant jobs:
  • Served as data entry clerk, receptionist, administrative/executive assistant, and performed routine clerical duties.
  • Monitored PeopleSoft data entry process for state certification data accuracy.
  • Assisted in all areas of administrative work including data entry, receptionist duties, file organization, research and development.
  • Performed a wide range of routine administrative duties such as data entry, filing and ordering supplies and office equipment.
  • Organize office, answer phones, direct patient questions, assist in meetings, data entry for patients.
  • Managed the office, assisted with data entry, and scheduled appointments and meetings with clients.
  • Completed administrative duties such as schedule keeping, file maintenance, and data entry.
  • Coordinated website updates, organized and maintained email databases, and performed data entry.
  • Completed data entry, tracked resumes and maintained the applicant tracking system.
  • Mass mailings, filing, faxing, order supplies, data entry.
  • Conducted online research, market research, and performed data entry.
  • Assist in all accounting data entry and inquiry/ Invoicing for AP/AR.
  • Completed excel data entry for each department.
  • Performed data entry and scan documents.
  • answer phone, handle employee issues concerning IHSS or related topic, data entry, correspondence with external agencies, etc.
  • Provided secretarial, and reception services, managed all of the billing and data entry of all projects completed.
  • Process payables invoices for data entry, filing support documentation of same, researched discrepancies as needed.
  • Performed payables and receivables data entry.
  • Prepare properties for open house Scheduled appointments Data entry
  • Assist President of The Company * Run Errands * Schedual Meetings/Interviews * Payroll * Create Spreadsheets/Data Entry

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502 Data Entry Jobs

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16. Administrative Tasks
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average Demand
Here's how Administrative Tasks is used in Executive Assistant jobs:
  • Assist in assessing and prioritizing administrative tasks, including office inventory maintenance, calendar coordination, and workload adjustments as needed.
  • Performed miscellaneous administrative tasks as requested, and supported all departments in miscellaneous administrative needs.
  • Performed comprehensive administrative tasks in support of the Regional President and Operations Manager.
  • Performed basic administrative tasks by devising and maintaining data management and filing.
  • Manage all executive level administrative tasks including scheduling meetings and conference calls.
  • Provided scheduling, made travel arrangements and completed all administrative tasks.
  • Performed other administrative tasks and projects assigned.
  • Conducted a variety of administrative tasks.
  • Performed technical and comprehensive administrative tasks; managed office budget and tracked department expenses, payroll, ordered office supplies.
  • Supported two CPA firm partners by managing calendars, calls, travel arrangements and other administrative tasks.
  • Record meeting minutes and other administrative tasks as necessary for Executive teams and Board of Directors.
  • Assist in administrative tasks dealing with Fannie Mae properties, office management, and office events.
  • Displayed expertise in using technology to enhance speed, accuracy, and organization of administrative tasks.
  • Perform administrative tasks and serve as a liaison between board members and the public.
  • Perform general administrative tasks including invoice processing, expense reports, and shipping.
  • Managed the calendar, travel arrangements, and daily administrative tasks.
  • Complete projects and administrative tasks for the office and staff.
  • Support the Accounting/Maintenance/Security Departments of the Morningside Heights Management office with their day to day administrative tasks.
  • Manage and assist with the rollout of SAP and a wide range of other administrative tasks as assigned.
  • Maintain schedule Administrative tasks such as emails, filing, invoices, phone calls, etc.

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463 Administrative Tasks Jobs

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17. Staff Members
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average Demand
Here's how Staff Members is used in Executive Assistant jobs:
  • Facilitated communication between various staff members within two offices and ensured smooth business operations.
  • Coordinated department meetings and conferences for clinical staff members needing continuing education credits.
  • Coordinate personnel professional development sessions throughout the year, as well as annual training for new and returning staff members.
  • Greet incoming visitors, first point-of-contact via phone and general office support for all staff members.
  • Worked closely with other staff members to ensure units are maintained and made ready for occupancy.
  • Planned work by staff members, set and adjusted short-term priorities and prepared work schedules.
  • Assumed responsibilities of two staff members, saving the company $100K in annual salaries.
  • Trained incoming staff and supervised daily data entry of various staff members.
  • Provide professional administrative support to the Chair, faculty and staff members.
  • Provided administrative support to the CEO and three supporting staff members.
  • Provided support to the Chief Compliance Officer and 14 staff members.
  • Provide additional support to staff members of seven other directorates.
  • Planned travel arrangements for one executive and four staff members.
  • Obtained all Visas and Passports for traveling staff members.
  • Answered incoming calls for partners and other staff members.
  • Coordinate priorities and action items with staff members.
  • Directed incoming calls to appropriate staff members.
  • Reported directly to 2 Senior Managing Partners, handled administrative responsibilities and oversaw additional three office administrative staff members.
  • Supported staff members with coordinating event presenters, scheduling internal meetings and the Association's webinars for members.
  • Scheduled TLC's NY "Pitchathon" involving several TLC Staff members meeting with a select group of producers for TLC.

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18. Meeting Minutes
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average Demand
Here's how Meeting Minutes is used in Executive Assistant jobs:
  • Provide historical reference by developing and utilizing filing and retrieval systems; record meeting discussions and distribute meeting minutes.
  • Drafted and submitted meeting minutes, drafted internal and external communications, and directed general inventory and procurement processes.
  • Performed administrative duties, including composing letters and taking meeting minutes for weekly Managers Meeting.
  • Prepared detailed itineraries, agendas, correspondence and meeting minutes.
  • Created a SharePoint site for the Front Office; attended Section Chief Meetings to take meeting minutes and track action items.
  • Board Relations - Assembled Board and committee meeting packets, developed meeting agendas and reviewed meeting minutes for submission.
  • Coordinate events for sales, marketing and corporate functions, lead team meetings and capture meeting minutes.
  • Compiled and distributed meeting agendas, transcribed meeting minutes, and tracked action items follow up.
  • Prepared and shipped materials for worldwide meetings, assisted with registrations and meeting minutes.
  • Coordinated all meetings and served as an interpreter; also prepare meeting minutes.
  • Record, maintain, and distribute meeting minutes and action items as appropriate.
  • Prepare memos, staff meeting minutes, and important correspondence for Mr. McLean.
  • Prepared correspondence, reports, and meeting minutes and distributed.
  • Scheduled and coordinated board meetings and recorded meeting minutes.
  • Maintain agendas, take meeting minutes and schedule meetings.
  • Typed and distributed meeting minutes.
  • Recorded monthly Board meeting minutes.
  • Assisted project management team with meeting minutes, schedules, on boarding of project resources, and updates to MS Project.
  • Coordinated and support monthly meetings of the Board of Directors Building Committee, including recording and distributing meeting minutes.
  • Prepared and scribed, for several board and committee meetings, which included drafting agendas and meeting minutes.

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72 Meeting Minutes Jobs

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19. Administrative Assistance
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average Demand
Here's how Administrative Assistance is used in Executive Assistant jobs:
  • Provide prompt and efficient administrative assistance to the Agricultural Export Financial Division, Corporate Finance and Credit Division.
  • Administered executive/administrative assistance to the president, senior vice presidents, several consultants, and project managers.
  • Performed operational and administrative program requirements, providing administrative assistance to maintain company and compliance.
  • Accompanied Executive staff on business related travel to provide around the clock administrative assistance.
  • Provided supervision to other administrative assistance within the business unit.
  • Provided clerical and administrative assistance to all departments within branch.
  • Provided administrative assistance to the President and Project Manager.
  • Provided Executive Administrative Assistance to the General Manager.
  • Directed all administrative assistance and project support efforts.
  • Provided administrative assistance to Director of Development.
  • Provided administrative assistance to; Chief Nursing Officer, Nursing Directors, Nursing Supervisor and other executive company officers; i.e.
  • Provided general office administrative assistance while specifically catering to the CEO, COO, and CFO.
  • Provide administrative assistance to all levels of executives in the sales department.
  • Provide administrative assistance as needed for the CEO and Chief Engineer.
  • Provide high-level administrative assistance to other members of the Leadership Team.
  • Provided Administrative Assistance; including travel, calendar and monthly reports.
  • Provided direct administrative assistance to the Vice President of the firm.
  • Provided high-level administrative assistance to the association Vice President/Chief Operating Officer, Board of Directors and appropriate Board Committees.
  • Provided administrative assistance to senior executives including CEO and CFO on interim basis in absence of primary executive assistant.
  • Provided administrative assistance to an Officer within the organization Arranged travel and lodging Arranged security Assisted with selecting flight schedules

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400 Administrative Assistance Jobs

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20. Human Resources
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average Demand
Here's how Human Resources is used in Executive Assistant jobs:
  • Managed recruitment for marketing division by working closely with Human Resources.
  • Coordinated Human resources activities including insurance benefits and Visa documents.
  • Managed multiple contracts with Managed Health Care Organizations, Human Resources of New York City and Managed Long Term Care Organizations.
  • Collaborated with Branches, Human Resources and the Legal Department on special tasks, recruiting, and Document Preparation.
  • Worked closely with Human Resources and consulting agencies to recruit and arrange interviews, prepared orientation for new hires/transfers.
  • Helped to structure a Human Resources department by implementing employee evaluations and organize the policy and procedure manual.
  • Maintain and enhanced the organizations human resources by planning, implementing and evaluating employee relations.
  • Liaised with human resources and payroll to process new-hire and change paperwork for 800 employees.
  • Initiated and assisted with setting up the Human Resources Department.
  • Provide Administrative support to Employee Relations Branch, Human Resources.
  • Managed recruitment and worked closely with human resources.
  • Support person to Vice President in Human Resources.
  • Ensured seamless travel experience for CFO and director of human resources by arranging complex international and domestic travel arrangements and itineraries.
  • Scheduled interviews and appointments for Human Resources Manager and administered reading and mathematic aptitude tests for potential job candidates.
  • Collaborated with other administrative team members, human resources and the finance department on special projects and events.
  • Supported Bannister House Administrator including pay roll and human resources duties (interviewing new hires and onboarding).
  • Supported the human resources department in the annual employee review process to manage performance merit increases.
  • Maintained and updated human resources database and accrual records.
  • Assisted Human Resources with onboarding new hires.
  • Provided administrative support to Director of Human Resources and Director of Information Technology Responsible for calendar management and phone duties.

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450 Human Resources Jobs

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21. Real Estate
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average Demand
Here's how Real Estate is used in Executive Assistant jobs:
  • Worked closely with President to assist in administrative duties related to real estate developing.
  • Provide high-level administrative support to CEO of internationally recognized real estate company.
  • Facilitated faculty recruitment, real estate processes, itineraries, travel/lodging coordination.
  • Performed real estate financial management bookkeeping using Quicken.
  • Revised agent e-mails & respond all necessary information requested from title companies, clients, and the other Real Estate Agents.
  • Supervised and trained clerical staff; arranged for real estate agent training by scheduling and organizing training materials.
  • Maintained Commercial Real Estate Executive s Outlook calendar by planning and scheduling meetings, conferences, and teleconferences.
  • Involved in the strategic planning process of developing a three phase, $15MM real estate investment portfolio.
  • Research and create Sales Comparison Sheet's for real estate properties in Colorado, Alabama and Florida.
  • Maintain personal files for CEO & files on real estate, legal & property management issues.
  • Assisted in the preparation of response to Request for Proposal for real estate development projects.
  • Performed market research and collaborated with top executives to win commercial real estate projects.
  • Maintained library in busy law firm and supported administration for a real estate corporation.
  • Assisted Agent in receiving Top Agent award with real estate company.
  • Support to the Vice President of Real Estate and Operations.
  • Managed department logistics in conjunction with Corporate Real Estate.
  • Assist Real Estate Managers and Director.
  • Allocated real estate taxes per sq.
  • Communicated solutions to clients and office staff needs on behalf of the Real Estate Agent on accepted transactions.
  • Assisted in pre/post closing real estate activities.

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327 Real Estate Jobs

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22. Quickbooks
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average Demand
Here's how Quickbooks is used in Executive Assistant jobs:
  • Developed and implemented QuickBooks Software which resulted in increased company efficiency and productivity.
  • Maintained accounts receivable for various internal companies using QuickBooks.
  • Assisted with office management and handled tasks such as organizing financial information, patient billing and tracking payments using QuickBooks software.
  • Utilized QuickBooks to reconcile balance all accounts, administer accounts payable and receivable, and performed bookkeeping for all financial transactions.
  • Generated accounting reports using QuickBooks, MS Word and Excel spreadsheets.
  • Maintained full cycle accounts receivable and accounts payable using QuickBooks.
  • Update and maintain expenses in QuickBooks and prepares budget reports.
  • Manage bank statements in QuickBooks for clients and business accounts.
  • Performed accounts payable and receivable using: QuickBooks on Mac.
  • Utilized accounting software programs such as Excel and QuickBooks.
  • Handled accounts payable and receivable using QuickBooks.
  • Maintained A/R and A/P using QuickBooks software.
  • Utilized QuickBooks for Accounts Payable.
  • Processed payroll bi-weekly within Quickbooks.
  • Utilized Quickbooks and MS Excel to prepare management reports and financial summaries to detail the company's financial status.
  • Assisted with rate negotiations for artist bookings Created invoices, vendor bills and receipts into QuickBooks accounting information system.
  • Utilized MS Excel and QuickBooks to process purchase orders and reconcile invoices for approximately 45 revolving projects.
  • Balanced all bank accounts within Quickbooks, entered invoices, bills etc.
  • Enforced HR policies, via QuickBooks and accounts payables/receivables.
  • Project, office and property management Personal assistance QuickBooks Accounting Marketing Proposals Human resourcing Organization Electronic filing Call screening Equipment maintenance

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8 Quickbooks Jobs

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23. New Clients
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average Demand
Here's how New Clients is used in Executive Assistant jobs:
  • Established engagement profiles for new clients using appropriate internal systems.
  • Engaged in marketing strategies and succeeded in converting the interests of prospective buyers, and acquiring new clients.
  • Assist with creating marketing materials such as brochures and development power point presentations to prospective new clients.
  • Assist Marketing department with campaigns via direct mail, e-mail and phone to target new clients.
  • Maintain client profiles, institutional databases, and master files for both current and new clients.
  • Created and planned company parties/functions and lunches for the CEO when entertaining new clients and guests.
  • Conducted orientation of new clients, performed company mandated screening, and planned training programs.
  • Set up weekly dinner seminars and put together presentation folders for new clients.
  • Developed a communication plan to promote the company resulting in 3 new clients.
  • Update daily tally for new clients and revenue reports using MS Excel.
  • Gained new clients to further the profitability of the company.
  • Maintain Angie's List database and correspondence with new clients.
  • Managed scheduling department to begin providing care for new clients.
  • Established new clients through targeted cold calling and surveying.
  • Shipped and filled wholesale orders and acquired new clients.
  • Coordinate meetings and conference calls with new clients.
  • Created presentations for new clients and new products.
  • Assessed new clients for the company.
  • Maintained landscape/referral forms for new clients.
  • Ensured client retention, and effectively oversaw the onboard process for new clients.

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4 New Clients Jobs

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25. Business Development
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average Demand
Here's how Business Development is used in Executive Assistant jobs:
  • Coordinated investor pipeline and business development meetings for respective companies organizing schedules, presentation decks, meeting locations and agendas.
  • Conducted comprehensive business development research, analyzed data, and compiled results for team review.
  • Conducted in-depth business development research and compiled results for review by proposal team.
  • Created PowerPoint presentations used for business development including weekly and monthly reports.
  • Executed special events for business development and provided travel arrangements for executives.
  • Assist in planning, developing and managing acquisitions and business development.
  • Conducted business development research, summarized results for executive management.
  • Planned and coordinated Investment conferences and business development events.
  • Managed a wide variety of business development projects.
  • Created Power Point presentations used for business development.
  • Created PowerPoint presentations used for business development.
  • Organized high level merger and acquisition meetings in accordance to requests of Business Development and the due diligence processes.
  • Assist the director of sales in all aspects of business development, contract estimate, client acquisition and marketing.
  • Support CBS SVP Business Development, VP Marketing & Creative Services, and VP Site Experience.
  • Assist with business development and the research and pursuit of lucrative clients and profitable work.
  • Provided advanced assistance to SVP Human Resources and the SVP Business Development.
  • Planned and coordinated PR initiatives, business development events & holiday parties.
  • Assisted with proposal writing and production for new business development.
  • Researched and developed film market/festival report to support business development pitch Assisted in the daily administration in the office;
  • Helped in everyday tasks helping him manage his nation wide sales reps. - Consulted on new business development and operations.

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124 Business Development Jobs

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26. Executive Support
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average Demand
Here's how Executive Support is used in Executive Assistant jobs:
  • Provided executive support including answering telephones and email; and resolving and/or referring a range of administrative problems and inquires.
  • Manage telephone and correspondence communication of the respective senior officers in collaboration with the executive support team.
  • Provided executive support to the Senior Vice President/General Counsel/Secretary and three associate general counsels.
  • Provided administrative/executive support to the President, Board of Directors and executive-level staff.
  • Provide senior level executive support at various off-site yearly customer marketing events.
  • Provided executive support to the Head of Global Communications and Corporate Citizenship.
  • Performed administrative and executive support for the owners and many designers.
  • Provided administrative and executive support to owner and staff.
  • Provide Administrative/Executive support to the Regional Operations Manager.
  • Provide executive support to the owner while providing hotel office support including administrative, bookkeeping, human resource and payroll duties.
  • Provided high-level executive support for the P&G Leader of BBDO and the Gillette Brand Agency Leader.
  • Provided a high level of executive support to Vice President of Legal, Senior Partner, and Director.
  • Performed a wide range of administrative and executive support related tasks independently, with little or no supervision.
  • Deliver Executive support to the Vice President of Sales, Account Executive and Director.
  • Supported five company buyers and provided executive support to the Director of Purchasing.
  • Provided executive support to the Chairman of the Commerce and Labor Committee.
  • Provided executive support to the President of the company.
  • Provide confidential executive support to the Dean.
  • Closed business) Provided full Executive support to the president, vice presidents, controller and director of construction.
  • Provide executive support to the owner of an IT service company.

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289 Executive Support Jobs

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27. Confidential Information
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average Demand
Here's how Confidential Information is used in Executive Assistant jobs:
  • Managed the flow of information for the executive leadership team; maintained and exercised discretion of confidential information.
  • Handled confidential information ensuring that it's not distributed or communicated outside of approved individuals.
  • Handled extremely confidential information regarding clients and projects with the utmost discretion.
  • Attained student information; maintained and secured confidential information required for graduation.
  • Captured and entered confidential information into specific forms from recorded material.
  • Protected confidential information, business decisions, and notarization of documents.
  • Processed confidential information in accordance with strict company policy.
  • Handled all incoming and outgoing correspondence and confidential information.
  • Handled confidential information with the utmost discretion and diplomacy.
  • Protect sensitive and confidential information received and generated.
  • Prepared client files and managed confidential information.
  • Handle highly confidential information with sensitivity.
  • Generate and maintain highly confidential information.
  • Maintained security of confidential information.
  • Assist with the management of the office, professionally answer phone calls, type correspondence, and handle confidential information.
  • Entrusted with high level, confidential information of the company, including details of acquisition negotiations and salary data.
  • Prepared, Gathered and Relayed all Confidential information and material to Director and VP on a timely basis.
  • Maintained and entered highly confidential information into databases (HRWW).
  • Developed a spreadsheet for client's queries and confidential information.
  • Handled sensitive and highly-confidential information in a professional manner.

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129 Confidential Information Jobs

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28. Word Processing
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average Demand
Here's how Word Processing is used in Executive Assistant jobs:
  • Utilized word processing software and typewriter on mortgage documents and affiliated projects.
  • Supported four attorneys in a new law firm specializing in employee benefits including word processing, filing, telephone, Dictaphone.
  • Specialized in the ability to retain correspondence through a word processing system as well as a paper filing systems.
  • Used many word processing programs on a daily basis, such as Excel, Word, and Power Point.
  • Provided all word processing and computer support as needed by Executive & Clinical Director and program directors.
  • Handled all word processing and typing using Microsoft word, Excel, Publisher and Power point.
  • Assisted audit and tax departments with their word processing needs for client reports.
  • Assisted with word processing projects requiring extensive output of spreadsheets and presentations.
  • Performed research functions using word processing, spreadsheet and presentation software.
  • Provide word processing, spreadsheet & presentation support for Managing Director.
  • Used word processing, spreadsheet, database and presentation software.
  • Performed word processing, formatting and document production for team.
  • Execute word processing projects, including large-scale mailings and correspondence.
  • Answered phones; performed word processing; updated spreadsheets.
  • Provide word processing, spreadsheet and presentation support.
  • Used computers for word processing and database management.
  • Handled all word processing and typing.
  • Performed word processing duties, prepared various Powerpoint presentations and assisted in reviewing and editing documents.
  • Prepared correspondence, memoranda and word processing.
  • Provided administrative support to the Executive Director and associates Arranged appointments and managed calendars Document preparation as well as word processing

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504 Word Processing Jobs

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29. Direct Reports
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average Demand
Here's how Direct Reports is used in Executive Assistant jobs:
  • Assisted senior leaders with productivity and performance management of respective direct reports.
  • Provided administrative support to the Senior Director and forty-one direct reports.
  • Created and implemented a streamlined, Intranet-based process for the Chief Financial Officer to receive monthly updates from his direct reports.
  • Provided primary support to the Senior Vice President and his direct reports, maintaining communication and relationships with senior management.
  • Provided telephone support for Region Manager and acted as liaison between Region Manager and Division Managers, his direct reports.
  • Reconciled corporate card purchases and submitted expense reports for vice president; reviewed and approved all direct reports expense reports.
  • Delegated approval authority for direct reports' sales contracts, expense reports, time off and staff changes.
  • Supported Senior Vice President of Operations and 5 direct reports ranging from Regional Director to Vice President.
  • Submitted expense reports and reviewed expense submissions from direct reports to ensure compliance with expense rules.
  • Initiated contact with direct reports to handle travel and expense reporting within 3 separate time zones.
  • Act as first line of contact for her five direct reports and internal/external clients.
  • Served as a professional representative of an EVP to management team and direct reports.
  • Served as liaison for COO with direct reports, principals and parents.
  • Managed the work product of four direct reports, interns and volunteers.
  • Provided executive-level support to Vice President and his 6 direct reports.
  • Supported VP Finance and five direct reports.
  • Key liaison between executives and direct reports.
  • Provide executive-level administrative support to two Senior Vice President of and their direct reports.
  • Prioritize incoming information and meeting requests Schedules touch basis and staff meetings with direct reports.
  • Review direct reports' submitted expense reports to ensure accuracy and appropriateness of expenses.

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67 Direct Reports Jobs

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30. Counsel
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low Demand
Here's how Counsel is used in Executive Assistant jobs:
  • Performed executive administrative functions and technical program assistance for the agency s General Counsel and Board of Directors.
  • Assisted Vocational Counselor with correspondence to attorneys, insurance adjusters, and medical providers.
  • Responded to interrogatories and coordinate requests between internal and external counsel.
  • Participated in employment screening for potential counselors.
  • Manage department budget and outside counsel/vendor billings.
  • Provided sound counsel on the Department of the Navy's career-oriented programs and opportunities to my subordinates and peers alike.
  • Confirm hearing settings with the court and plaintiff's counsel; schedule depositions and confirm with plaintiff's counsel.
  • Receive, record and maintain all outside counsel bills for litigation and timely request checks for payment.
  • Created database for AR/AP of all Hedge Funds and outside counsel accounts legal fees.
  • Processed Account Receivable/Account Payable for Hedge Funds and outside counsel accounts legal fees.
  • Acted as an assistant to the firm's Chairman and Senior Associate Counsel.
  • Provide support to the President and General Counsel of the American Motorcyclist Association.
  • Work with legal counsel to review and process proposals from contractors and vendors.
  • Provided support to General Counsel, Chief Compliance Officer and Chief Financial Officer.
  • Provide ongoing counseling and communication on all performance matters, including legal items.
  • Provided total administrative support to the Company's in-house General Counsel.
  • Assisted General Counsel and lawyer in the Legal Dept.
  • Handle all Non Disclosure Agreements with General Counsel.
  • Worked full time for the Vice President & Deputy General Counsel of Litigation and Antitrust.
  • Serve as legal counsel to the agency on high profile cases; prepare legal memorandums and court documents representing the agency.

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121 Counsel Jobs

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31. Expense Reports
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low Demand
Here's how Expense Reports is used in Executive Assistant jobs:
  • Managed administrative budget and prepared expense reports for all sales executives.
  • Maintained a multitude of files, prepare time and expense reports, memos and correspondence, and provide proposal work.
  • Set up, maintained department files, maintained multiple corporate and managerial calendars, travel/expense reports.
  • Process invoices; prepare expense reports, create company correspondence, spreadsheets, and presentations.
  • Provide daily support to high level executives with preparation of documents and expense reports.
  • Prepared expense reports, agendas, spreadsheets, itineraries, and PowerPoint presentations.
  • Maintained complex calendars, assisted with meeting development, travel and expense reports.
  • Process purchase orders, check requests, and travel expense reports as needed.
  • Processed, created, and managed executive office budget and expense reports.
  • Prepared and monitored monthly budget, mileage, and expense reports.
  • Prepared expense reports for Executives and ensured prompt payment.
  • Processed time sheets and expense reports, using Oracle.
  • Coordinate travel arrangements and process all expense reports.
  • Put together expense reports for field reporters.
  • Complete expense reports for all senior management.
  • Prepare expense reports for reimbursements.
  • Expense reports, VISA reconciliation.
  • Prepared travel and expense reports.
  • Served as the Executive Assistant to VP of Global Sales Organized travel and assisted in Management Meetings also managed Expense Reports.
  • Prepare and submit expense reports to parent company.

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260 Expense Reports Jobs

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32. SVP
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low Demand
Here's how SVP is used in Executive Assistant jobs:
  • Drafted communications on behalf of SVP for company-wide distribution.
  • Serve as the brand extension for the SVP in escalating and communicating on their behalf and serving as a team liaison.
  • Provided expert administrative services to assigned SVP, VP, and Account Managers of the National Accounts Department team.
  • Managed SVP's calendar; coordinated all meetings, including executive-level interviews, and related presentation and catering needs.
  • Processed and submitted expense reports for Chief Information Officer & SVP of Corporate Strategies and Chief Technology Officer.
  • Provide calendar and project support to a senior leadership officer of the institute along with other SVP's.
  • Provided support to the CEO, Vice Chair/CRO, COO/President, CTO, SVP of and Sales/Marketing.
  • Scheduled meetings for SVP and VP of Marketing; liaison for departments/ divisions in marketing related issues.
  • Provide diverse, advance and confidential administrative support for the Banks SVP, Business Executives.
  • Provide high level support to CFO and SVP in bank card environment.
  • Support SVP of Service Delivery on an as needed basis.
  • Provided personal assistance to SVP and Vice Presidents as needed.
  • Provide support to SVP and California State Manager for Chase.
  • Prepared company jet for SVP and team to travel nationally.
  • Reconciled CAO and SVP of Audit s expense reports.
  • Maintain SVP's calendar, Assist with projects, i.e.
  • Created Pivot-table spreads/ PPT s for numerous marketing Executives; assisted SVP in ad hoc assignments.
  • Assigned to Hans Pettit, SVP, Director of External Reporting and Accounting Policy.
  • Maintain a cumulative total of all RSVPs for each event of each project.
  • Create reports and spreadsheets for bi-weekly submission to program directors and SVPs.

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169 SVP Jobs

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33. Daily Operations
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low Demand
Here's how Daily Operations is used in Executive Assistant jobs:
  • Provide updates in daily operations and matters demanding executive response, while providing superior customer service.
  • Oversee daily operations of remote sales and operations office and overall efficiency.
  • Direct allocation of money into the community and manage daily operations.
  • Assist company owner/manager in daily operations of overall company business.
  • Prepared all financial and legal documentation relating to daily operations.
  • Managed daily operations of new community project development office.
  • Supervised and had oversight of gasoline consumption for daily operations
  • Managed daily operations of a major area estate including: scheduling and overseeing contractors for the upkeep of the estate.
  • Arranged international and domestic travel, calendaring, setting up meetings and daily operations for the LP Services team.
  • Assist the Operations Director in the daily operations of the Transport, Fleet and Warehouse departments where needed.
  • Managed daily operations for one main and two satellite offices, including recruiting and scheduling.
  • Planned, directed, and coordinated activities and daily operations of the company.
  • Participate in weekly staff meetings addressing daily operations within the program office.
  • Reported to the company President and owner for all daily operations.
  • Managed 8-10 employees and assisted with daily operations of provider homes.
  • Assist in daily operations of The Provost Office/Academic Affairs.
  • Assist with the daily operations of the department.
  • Served as back-up for the Comptroller Supervised daily operations of the customer service department
  • Assist with recruitment events, fundraising and development activities and daily operations.
  • Assisted the CFO in the daily operations activity.

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36 Daily Operations Jobs

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34. High Volume
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low Demand
Here's how High Volume is used in Executive Assistant jobs:
  • Maintained and coordinated complex and extremely detailed business and personal calenders as well as high volume domestic and international travel arrangements.
  • Coordinate a high volume of correspondence and communications across multiple channels.
  • Managed high volume office calendar for executives.
  • Answered a high volume of incoming calls for the Office of the President and handled in-person inquiries from clients and colleagues.
  • Worked with clients to clear up account receivable problems, and received, screened and directed a high volume of calls.
  • Answered a high volume of incoming calls, treated each person with respect and provided information and referrals.
  • Answered high volume of phones calls and interacted with high-level business leaders in a professional and effective manner.
  • Prepare and process a high volume of correspondence (both written and verbal) with key stakeholder.
  • Received and screened a high volume of internal and external communications, including email and mail.
  • Managed schedule, screened high volume phones and emails, liaised with high-profile entertainment professionals.
  • Answered a high volume of incoming calls and in-person inquiries from VIP clients and colleagues.
  • Manage high volume of incoming calls from clients and other stakeholders.
  • Received, screened, and directed a high volume of calls.
  • Handled high volume phones calls and greeted clients.
  • Handled high volume phones in the operation department.
  • Manage high volume of business policies and invoices.
  • Manage a high volume of calls.
  • Answered a high volume of calls and meeting requests for SPT President (Steve Mosko).
  • Operate high volume phone system and maintain daily direct and indirect client relations operations.
  • Answered multiline, high volume phones; submitted service appointments for clients.

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74 High Volume Jobs

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35. Suite
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low Demand
Here's how Suite is used in Executive Assistant jobs:
  • Coordinated and administered corporate entertainment for the company luxury suite.
  • Provide confidential administrative support to the Operations manager as well as C-suite executives traveling to New York from across the country.
  • Work daily in MS Office Suite, Oracle, CAMP Flight Database at a high level of proficiency.
  • Negotiated global, social evolving calendars and restricted email; utilizing MS Office Suite 2016 and Google Suite.
  • Maintained daily contact with internal senior leadership team across the company and C-suite at customers and prospects.
  • Created all literature for the agency via Microsoft Office Suite including the monthly online newsletter using Publisher.
  • Utilize MS Office suite applications to maintain data, develop templates, and record client information.
  • Managed Investment Banking luxury suite at Madison Square Garden for banker/client events.
  • Ordered supplies for executive office; managed all shipments via executive suite.
  • Designed filing system uniquely suited to executive's needs.
  • Provided backup administrative support for the C-Level Suite.
  • Coordinate and maintain calendars of the C Suite.
  • Document composing and editing using Microsoft Office Suite.
  • Arranged suite conference rooms and office reservations.
  • Skilled in Microsoft Office Suite.
  • Assisted Operations Manager in the overall management of an executive multi-office suite environment.
  • Allocated multiple executive expenses and budgets using Netsuite system.
  • Performed general data entry work as needed Proof read and edited documents using Microsoft Suites.
  • Provide administrative support for C-Suite executives, and 5 VPs.
  • mail, use of Microsoft Office Suite, and Outlook.

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644 Suite Jobs

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36. Meeting Agendas
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low Demand
Here's how Meeting Agendas is used in Executive Assistant jobs:
  • Maintained executive calendars, meeting agendas, prepared materials used in presentation and wrote memos.
  • Ensured customer requirements were met by effectively managing logistics and preparing meeting agendas.
  • Coordinated manager and directors meeting notes and created meeting agendas.
  • Prepared meeting agendas and carefully monitored all action items.
  • Coordinated meeting agendas/scheduled guest speakers.
  • Coordinated, prepared and distributed the Executive Market Leadership Team Meeting and the Gulf Coast Market Leadership Meeting agendas and minutes.
  • Prepared meeting agendas, recorded meeting minutes, and followed up with team members on their assigned action items.
  • Prepared meeting agendas, forms, presentations and minutes; conducted research and follow-up, organized events.
  • Created meeting agendas, follow up on action items; take minutes, maintain corporate minute books.
  • Provide meeting agendas and preparatory materials, record and transcribe meetings for board, President and departments.
  • Organized, scheduled, and maintained clients contact list, appointments, and meeting agendas.
  • Monitored and organized weekly project team meetings, compiled meeting agendas and project lists.
  • Orchestrated off-site meetings including event locations, transportation, meeting agendas and meals.
  • Assisted President and CTO with scheduling, meeting agendas, composed correspondence.
  • Drafted meeting agendas, supplied advance materials and executed follow-up for meetings.
  • Prepare meeting agendas and material, take notes as needed.
  • Create, prepare and distribute meeting agendas.
  • Arranged board meeting agendas and minutes.
  • Drafted weekly meeting agendas and minutes.
  • Prepared meeting agendas and minutes.

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118 Meeting Agendas Jobs

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37. Sharepoint
demand arrow
low Demand
Here's how Sharepoint is used in Executive Assistant jobs:
  • Created, maintained and distributed reporting databases via SharePoint to increase departmental performance.
  • Processed daily schedules in SharePoint including meeting details and follow-ups.
  • Maintained SharePoint site with customer files, bids, and proposals which created a department repository for easy referencing.
  • Created, managed, maintained and archived files for audit purposes using SharePoint and alpha/numeric filing system.
  • Assisted with the migration from the Gateway to the Gateway 2.0 (Microsoft SharePoint) portals and.
  • Create, update and delete bi-weekly and monthly team's shared documents and folders in SharePoint.
  • Provided Support Services for Oracle 10G (Web Content Management) Lotus Connections and Microsoft SharePoint.
  • Maintain the Divisional SharePoint site to keep information and initiatives current and up to date.
  • Created for and assisted management with special projects utilizing MS Office Products and SharePoint.
  • Created and managed travel library, files, and documents in SharePoint.
  • Manage time input for Regulatory Staff through SharePoint and Outlook.
  • Manage project documents and monitor project status via SharePoint.
  • Maintained record of media inquiries on department SharePoint site.
  • Maintained SharePoint site Expense Management /Office Facilities Management/Event Planning Handled travel expenses on Concur for payments.
  • Order entry via AS400 and SharePoint Processed invoices and check requests as appropriate from various vendors, clients and brokers.
  • Utilize Microsoft Office Programs, Excel Word, Visio, Access, Outlook, SharePoint, and PowerPoint.
  • Learned Microsoft Sharepoint while working at BPA to file and maintain projects and work orders.
  • Prepared Excel reports and PowerPoint presentations; managed SharePoint files.
  • Create and monitor Sharepoint workflows for Internal Control System.
  • Maintained client list in Sharepoint software Created custom fields and list in Sharepoint to assist with searches and investigations.

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40 Sharepoint Jobs

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38. Committee Meetings
demand arrow
low Demand
Here's how Committee Meetings is used in Executive Assistant jobs:
  • Manage and maintain required documentation for Internal Operations Committee meetings and charitable contributions.
  • Prepared agendas and coordinated Board committee meetings and interoffice weekly administrative meetings.
  • Coordinated quarterly Risk Oversight Committee meetings with 12 senior company executives.
  • Prepared PowerPoint presentations for Investment Committee Meetings.
  • Assist Chief Medical Officer with Quality Improvement Committee and Ethics Committee meetings, maintained calendar and scheduled meetings.
  • Coordinated travel, general management meetings, board meeting, committee meetings, and all major mailings.
  • Organize and schedule board and key committee meetings and ensuring the logistical requirements are accurately managed.
  • Coordinated Board and Committee Meetings, created agendas, and prepared and proofread meeting minutes.
  • Assisted with committee meetings such as Board of Director, Law Committee and Executive Committee.
  • Planned and coordinated logistics and materials for board meetings, committee meetings and staff events.
  • Coordinated with client and internal team members to schedule video conferences and search committee meetings.
  • Coordinated board and Executive, Strategic Planning, Nominating, and Compensation committee meetings.
  • Attend committee meetings and provide agendas, collateral materials and write minutes.
  • Provide Minutes, Reports, and Agendas for Board and Committee meetings.
  • Attended conventions and local committee meetings on behalf of the organization.
  • Coordinate and set up conference calls and committee meetings as requested.
  • Arrange and implement these meetings as well as other committee meetings.
  • Provided logistics and administrative support to Board and other committee meetings.
  • Arrange HPCC and Foundation board and board committee meetings.
  • Prepare minutes for Executive Committee meetings.

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32 Committee Meetings Jobs

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39. SR
demand arrow
low Demand
Here's how SR is used in Executive Assistant jobs:
  • Performed special projects as directed by the President/Executive staff including Publications Specialist, Sr. Human Resource Administrator, Travel Coordinator/Recruiter.
  • Provided logistical support to Sr. Vice President, Sales and Marketing staff that included extensive communication to internal and external customers.
  • Participated bi-weekly in ASRC (Architecture Solution Review Council) or EARC (Enterprise Architecture Review Council).
  • Work closely with Executive Management team, members of the OSRAM board in Germany and their support staff.
  • Visited classrooms whose teachers and administrators were exhibiting expert teaching and leadership and captured those techniques on video.
  • Provide administrative support to the Sr. Vice President and two Vice Presidents of IT.
  • Coordinated all travel arrangements and processed expense reports for Sr. Executives and staff.
  • Provided support to Vice President and Sr. Director of Government Services Contract.
  • Managed the Sr. Vice President's and Design Director's electronic calendars.
  • Provide executive level support to two Partners, one Sr.
  • Provided high-level administrative support to the Sr. Vice President.
  • Provide support to the CEO; General Manager/Sr.
  • Manage Sr. VP's schedule and calendar.
  • Coordinated meetings with members of the Sr.
  • Provided administrative support to multiple Sr. Executives in a fast-growing healthcare company.
  • Assisted president and founder, Jon Saphier, on mission-driven projects to support policy-level improvement of classroom teaching and school leadership.
  • Provide high-level Executive Assistance support to VP, Global Accounts, GM of Telecom, and Sr. Dir of Education.
  • Supported Sr. Account Managers/Account Managers when needed Actively contributed support to long term projects, i.e.
  • Develop training materials and conduct classroom training sessions on PCDocs to all levels in the organization.
  • Promote CSR bands (Ill Nino/Revolution Mother/Godhead/Ra/Mel B).

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221 SR Jobs

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40. Press Releases
demand arrow
low Demand
Here's how Press Releases is used in Executive Assistant jobs:
  • Transcribed minutes, translated documents, proofed reading and edited materials, reports and press releases.
  • Coordinate the creation and dissemination of reports, presentations, press releases and other literature.
  • Coordinated activities and press releases for the launch of a new Washington think tank.
  • Developed media plan, press conferences and press releases for the Department of Education.
  • Assisted the public relations department with press releases, email blasts and media kits.
  • Establish connections with Press contacts in order to oversee distribution of press releases.
  • Draft reports and press releases to be released in National and International media.
  • Created web press releases, charity campaigns, writing reports and promotional events.
  • Processed expense reports, accounts payable, proofed and formatted press releases.
  • Write press releases and stories of interest to distribute to the media.
  • Assisted in the design and writing of press releases and show brochures.
  • Drafted press releases to be distributed nationally to all corresponding personnel.
  • Created promotional material including press releases, press kits and advertisements.
  • Manage communication, including incoming/outgoing email; create press releases.
  • Coordinated press releases in conjunction with contracted public relations firm.
  • Write and distribute press releases to promote business and services.
  • Proofed and edited press releases.
  • Screened / processed all mail Edited speeches, manuscripts, reports, and press releases.
  • Documented calls and meetings; drafted correspondence, proposals, and press releases.
  • Compose and sent press releases via newswires.

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5 Press Releases Jobs

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41. Meeting Materials
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low Demand
Here's how Meeting Materials is used in Executive Assistant jobs:
  • Briefed and fully prepared Principal for all meetings and prepared meeting materials and relevant information.
  • Prepared meeting materials and agendas for division and department meetings.
  • Schedule and coordinate meetings, book meeting rooms, send meeting confirmation emails, prepare and distribute meeting materials.
  • Organized and prepared meeting materials, including spreadsheets, presentations, reports, meeting minutes and assembled detailed binders.
  • Schedule and plan weekly/monthly/quarterly meetings, assist with meeting materials, agendas, catering and travel coordination.
  • Prepared meetings (scheduling, meeting materials, teleconference lines, catering service etc.).
  • Scheduled meetings and secured meeting facilities; prepared meeting materials, arranged media and food services.
  • Planned meetings, prepared conference rooms, and assisted with meeting materials and agendas.
  • Prepared documents, reports, presentations, meeting materials, documents for signature.
  • Scheduled meetings and resources; prepared meeting materials and recorded meeting notes.
  • Manage calendars, schedule meetings, and prepare meeting materials for executives.
  • Scheduled Board of Directors meetings and assisted with meeting materials and agendas.
  • Prepared written documents such as agendas, and other meeting materials.
  • Prepare, edit and organize quarterly Audit Committee Board Meeting materials.
  • Produce meeting materials, information packets, and presentation binders.
  • Prepare and coordinate all meeting materials for monthly meetings.
  • Prepared and maintained records of agendas and meeting materials.
  • Prepared committee meeting schedules, meeting materials, take minutes and distribute all in a timely manner.
  • Scheduled regular and special meetings; prepare agendas and pre-meeting materials; record and route minutes.
  • Coordinate national and international travel itineraries and arrangements Extensive logistical coordination of meetings Produce various meeting materials.

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42. Action Items
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low Demand
Here's how Action Items is used in Executive Assistant jobs:
  • Assisted with the preparation of the agenda and compilation of materials for Department meetings; took minutes and prepared action items.
  • Manage monthly luncheons for Senior Vice President with employees; select invitees, moderate discussions and track action items.
  • Alerted management of incoming mail action items and kept a record of information by delegating and following-up.
  • Work closely with the Executives to ensure that all projects and action items are up to date.
  • Maintained executive calendars, keeping a daily list of all current tasks and follow-up action items.
  • Coordinated meetings, recorded and distributed minutes, and followed up on action items as needed.
  • Track and follow up on various action items to ensure schedules and due dates are met.
  • Assisted with action items, provide status and track to closer in the E-STARS systems.
  • Contributed in department and staff meetings including taking note and following-up on action items.
  • Prepare staff meeting agendas, attendees list and follow-up on relevant action items.
  • Acted as a meeting recorder, summarizing action items precisely.
  • Provided meeting support, tracking action items and communicating status.
  • Recorded accurate minutes / action items from weekly staff meetings.
  • Take minutes of the meetings with action items.
  • Recorded and followed-up on action items as appropriate.
  • Generated call lists; action items.
  • Delegate action items as appropriate.
  • Improved productivity by participating in IT Management meetings, tracking minutes/action items and coordinating project tasks to meet deliverables.
  • Arranged in-state travel accommodations Reviewed all e-mail correspondence and prioritized for reply and follow-up action items.
  • Attended executive meetings, capturing action items, communicating and monitoring workflow prioritization to ensure follow through with stakeholders.

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3 Action Items Jobs

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43. Trade Shows
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low Demand
Here's how Trade Shows is used in Executive Assistant jobs:
  • Coordinated trade shows and assisted Business Development team.
  • Coordinate educational exhibit at various medical trade shows.
  • Preformed administrative assistance for biannual trade shows.
  • Coordinated travel arrangements to trade shows/conferences.
  • Coordinate and participate in promotional activities and trade shows, working with developers, advertisers, to market products and services.
  • Coordinated events, maintained all details pertaining to client trade shows, communicated with exhibitors, and managed on-site logistics.
  • Established standard of excellence in design and setup for national trade shows; ensured consistent expense report accuracy.
  • Assisted in the setup of all logistics for trade shows, ordering booth materials and shipping show materials.
  • Coordinated, scheduled and approved attendance at trade shows, and job fairs for nine regional managers.
  • Served as lead project planner of conferences, trade shows, holiday parties, and marketing events.
  • Managed logistics for numerous internal and external meetings, conferences and trade shows reducing expenses when possible.
  • Registered team for Conferences and Trade Shows; arranged domestic and international travel.
  • Manage company calendar to include sales appointments, trade shows and conventions.
  • Attended trade shows and worked at private trunk shows for clients.
  • Developed and maintained client relationships through attendance at trade shows.
  • Participated at trade shows, presentations and prepared on-site visits.
  • Assisted in coordination of trade shows and conferences.
  • Assisted with trade shows and client events.
  • Help organize for all events/trade shows.
  • Planned and coordinated large company and marketing events, trade shows, trainings, etc.

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6 Trade Shows Jobs

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44. Bank Deposits
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low Demand
Here's how Bank Deposits is used in Executive Assistant jobs:
  • Prepared bank deposits, controlled inventory and maintained equipment and technology.
  • Submitted prescription drug reimbursement claims and prepared bank deposits.
  • Prepared bank deposits and reconciled deposit books/bank receipts.
  • Processed bank deposits and reconciliations in QuickBooks/Quicken.
  • Performed all accounting functions for the core department; monitored the budgets; processed all monthly income/expenses; performed bank deposits.
  • Supervised cash management of up to $5,000 on a daily basis including bank deposits for the company.
  • Handled accounts payable and receivable, prepared bank deposits, managed students tuition, and maintained monthly budget.
  • Handled accounts payable and receivable, prepared bank deposits, controlled inventory, and maintained equipment and technology.
  • Handled accounts payable and receivable, prepared bank deposits, controlled affiliates program and managed company budget.
  • Prepared and made bank deposits on behalf of company, delivered tax documents to accountants.
  • Handled confidential documents and large sums of money as well as bank deposits and withdrawals.
  • Handled accounts payable and receivable, including preparing bank deposits and maintaining office inventory.
  • Handled $5000 to $10,000 a month in bank deposits without incident.
  • General bookkeeping, make bank deposits and pay company bills.
  • Handled accounts payable, receivable, and prepared bank deposits.
  • Handled drawer cash outs, bank deposits, and reporting.
  • Handled the daily bank deposits.
  • Handled cash receipts, bank deposits, bank reconciliations, accounts payable and receivable, and data input into Quickbooks.
  • Bank deposits and handling petty cash Assisting CEO Accounts payable Decreased office expenditures by implementing budget.
  • Research OSHA Guidelines Manage online portals Answer phones Make Bank Deposits Create Company Safety Manuals Mail Documents Assist Customers

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1 Bank Deposits Jobs

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45. Day-To-Day Operations
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low Demand
Here's how Day-To-Day Operations is used in Executive Assistant jobs:
  • Managed senior leadership schedules, correspondences and day-to-day operations; coordinated meetings and appointments, and constructed job-related PowerPoint presentations.
  • Coordinated with the Executive Director and Director of Programs with effective program strategies for day-to-day operations.
  • Demonstrated capacity to develop and maintain comprehensive administrative processes that improve the efficiency of day-to-day operations.
  • Managed day-to-day operations of engineering department.
  • Managed the day-to-day operations of the Bramble Berry office and the CEO's schedule, planning meetings, and appointments.
  • Trained and acted as a mentor to new assistants for first few weeks until comfortable with day-to-day operations.
  • Supervised work assignments to include cross training of support staff on duties related to day-to-day operations.
  • Managed purchase orders, employee relations and oversaw day-to-day operations in the jewelry boutique.
  • Managed the day-to-day operations of both the Tucson and Phoenix offices of Government Relations.
  • Assisted Executive Vice President of Information Systems with the day-to-day operations of his department.
  • Manage the day-to-day operations of the office, organize and maintain files and records.
  • Provided MD assistance in running the day-to-day operations of a department of 45.
  • Assist Day-to-Day Operations of 18,048 Units, Management Agreements and Vendor Contracts.
  • Handled day-to-day operations of all client business and personal needs including:.
  • Managed the day-to-day operations of the corporate office and our residential facilities.
  • Manage all aspects of day-to-day operations as an Administrative Assistant.
  • Involved in the day-to-day operations of the agency.
  • Worked independently and as a team member with other assistants in the Programming department to Facilitate seamless day-to-day operations.
  • Facilitate and manage day-to-day operations and workflow process in office environment.
  • Assisted the Joint Venture Partner (JVP, ) in the day-to-day operations.

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46. Presentation Materials
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low Demand
Here's how Presentation Materials is used in Executive Assistant jobs:
  • Developed high-quality presentation materials on economic trends for lectures conducted by Edwin Burton, Professor of Economics at University of Virginia.
  • Organized all company meeting arrangements, including video conferencing, travel, accommodations, equipment, and presentation materials.
  • Prepared/created presentation materials for high level National Sales meetings and other miscellaneous meetings.
  • Assisted with preparation and execution of requisite presentation materials and reports.
  • Prepared and compiled meeting agendas, projects and presentation materials.
  • Prepared presentation materials for negotiation meetings with potential business partners.
  • Coordinated meetings, assembled presentation materials.
  • Conceptualized and created professional presentation materials.
  • Create and edit PowerPoint presentation materials.
  • Prepare and edit presentation materials.
  • Prepared presentation materials, meeting minutes, and actions for major reviews and quarterly board meetings.
  • Designed presentation materials, including spreadsheets, slide shows, presentations, charts and other documentation.
  • Prepared presentation materials for vice presidents, governance committee, and executive team.
  • Prepared documents and presentation materials for meetings and monthly town halls.
  • Create presentation materials in Microsoft Word, Power Point and Excel.
  • Edited client presentation materials allowing group to focus on marketing.
  • Prepared presentation materials for in office meetings and conference calls.
  • Created presentation materials as needed (PowerPoint).
  • Prepare presentation materials for Board of Directors meetings.
  • Designed sales, marketing, and presentation materials.

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47. Company Events
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low Demand
Here's how Company Events is used in Executive Assistant jobs:
  • Managed company events, travel arrangements and agenda for quarterly meetings.
  • Evaluated and recommended international expansion opportunities and organized company events.
  • Coordinated company events and outings.
  • Created and posted notices for company events, announcements, employee promotions; created presentations and brochures using PowerPoint/Word/Excel.
  • Posted company events and product spotlights on the Forever Facebook page obtaining more than 1,000 likes for several posts.
  • Handled customer service issues and escorted visitors to meeting rooms, providing hospitality service, as well plan company events
  • Coordinated all company events, company meetings and arranged all travel itinerary for incoming and present clients.
  • Manage and coordinate company events including convention contracts, payment, and display set-up.
  • Coordinate company events such as team building outings, holiday parties, etc.
  • Designed a number of leaflets and marketing materials for company events.
  • Organized company events and coordinated corporate travel arrangements for the CEO.
  • Performed all tasks necessary to assist with company events.
  • Assist with the planning of company events.
  • Coordinated all company events and meetings.
  • Planned company events, etc.
  • Planned company events and parties.
  • Planned and executed conferences, offsite meetings, and company events for up to 50 internal or external participants.
  • Organize company events and holiday parties to build comradery and increase networking opportunities for colleagues.
  • Planned company events, such as luncheons and offsite meetings.
  • Coordinated all aspects of tradeshows and company events.

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15 Company Events Jobs

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48. Organizational Charts
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low Demand
Here's how Organizational Charts is used in Executive Assistant jobs:
  • Compiled quarterly budget reports, financial spreadsheets and organizational charts to improve office organization and collect commissions.
  • Processed Office Set-up Requests, staffing sheets, organizational charts and Departmental Reporting Structure notifications.
  • Prepared organizational charts, wrote official correspondence, and maintained reports.
  • Created presentations, and organizational charts.
  • Maintained organizational charts and contacts lists.
  • Maintained/updated organizational charts, of all lines of businesses/locations (International and Domestic), reporting up to the CCO.
  • Created and edited proposals, paper and electronic presentations, organizational charts, posters, and other graphics projects
  • Managed the organizational charts for six districts and all contact lists, both internal and external.
  • Completed financial transactions, ran reports, and maintained organizational charts for KEF Technology Team.
  • Organized and maintained personnel and consultant databases, organizational charts, and contact lists.
  • Created reports, spreadsheets, correspondence, presentations, meeting materials and organizational charts.
  • Create and edit presentations, tables, organizational charts, agendas and minutes.
  • Updated quarterly reports, created presentations, reports, and organizational charts.
  • Prepared complex documents, presentations, spreadsheets, and organizational charts.
  • Created and maintained organizational charts using Visio.
  • Prepare organizational charts on Visio.
  • Customized graphics to accommodate specific agendas (organizational charts, drawings, pie/line/bar graphs, recreation of company logs).
  • Career Highlights: Created organizational charts, shared business tools, presentations and maintained business unit intranet website.
  • Create organizational charts and diagrams using OrgPlus and/or Microsoft Office Visio.
  • Created and maintained company organizational charts in Visio / Adobe Acrobat.

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16 Organizational Charts Jobs

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49. External Meetings
demand arrow
low Demand
Here's how External Meetings is used in Executive Assistant jobs:
  • Managed a complex executive calendar including internal/external meetings, and conference call/video conference call meetings (Domestic & International).
  • Coordinated internal /external meetings, scheduled heavy travel and managed time sensitive tasks.
  • Scheduled internal/external meetings, reserved conference rooms and ordered meals/refreshments when necessary.
  • Coordinated internal and external meetings and conference calls.
  • Represented and coordinated the representation of the brand at external meetings, conferences, and during media events around the country.
  • Schedule and maintain daily and long-term calendar of appointments for both internal and external meetings.
  • Manage VP's and Asset Team Managers' calendars; coordinate internal and external meetings.
  • Scheduled and managed a large volume of internal and external meetings, luncheons, etc.
  • Coordinate and schedule internal and external meetings, conference calls, presentations, and lectures.
  • Provided calendar management for COO and CFO; coordinated all internal and external meetings.
  • Schedule internal/external meetings, appointments, conference calls, and special events.
  • Coordinated all catering and event logistics for CIO internal and external meetings.
  • Coordinated internal and external meetings, off-sites and focus groups.
  • Scheduled internal / external meetings for CEO and vice president.
  • Take and distribute minutes for relevant internal and external meetings.
  • Arrange internal and external meetings and trade show events.
  • Scheduled various internal and external meetings for the CIO.
  • Manage and coordinate very detailed calendars, schedule all internal/external meetings and day-to-day business activities.
  • Organize complicated schedules for all meeting needs and conferences, workflow planning, data gathering, internal and external meetings.
  • Coordinated internal and external meetings and maintained CEOs schedule.

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50. Ground Transportation
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low Demand
Here's how Ground Transportation is used in Executive Assistant jobs:
  • Planned detailed domestic and international travel itineraries inclusive of airline reservations, ground transportation, and hotel accommodations.
  • Coordinate all ground transportation including secured ground transportation with Chief Security officer and outside Security Company when required.
  • Planned and supervised all personal travel arrangements including: Air travel, ground transportation and accommodations.
  • Coordinated all travel logistics including air, hotel accommodations, ground transportation and other itineraries.
  • Arranged domestic travel arrangements, including air travel, hotel accommodations and ground transportation.
  • Prepared detailed travel itinerary of air, ground transportation and hotel accommodations.
  • Coordinated domestic and international flights, accommodations, and ground transportation schedules.
  • Arrange domestic travel, hotel accommodations, ground transportation and detailed itineraries.
  • Coordinate all travel arrangements, including private security/ground transportation.
  • Scheduled international travel, including airfare, hotel, ground transportation and county-specific documentation (visas, passports, etc).
  • Handled phones and rolled calls, maintained calendar, arranged domestic and international travel, including accommodations and ground transportation.
  • Coordinate all aspects of travel, inclusive of flights (global and domestic), hotels and ground transportation.
  • Planned all travel both national and international (i.e., flights, hotel, ground transportation, registrations).
  • Booked travel for Board Meetings, including domestic / international flights, ground transportation, and hotel reservations.
  • Handled travel logistics for domestic and international flights, visas, accommodations, dining and ground transportation.
  • Scheduled VIP travel for executives to include airline reservations, ground transportation services, and hotel reservations.
  • Coordinated domestic travel arrangements including air, hotel and ground transportation for the Vice President.
  • Negotiated best rates for hotels and ground transportation when coordinating event travel.
  • Booked all international and domestic travel, accommodations, and ground transportation.
  • Arrange extensive domestic/international travel itineraries, including flights, lodging, ground transportations, and activities for Partner and family members.

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100 Ground Transportation Jobs

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Executive Assistant Jobs

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20 Most Common Skills For An Executive Assistant

Financial Statements

10.6%

Office Supplies

10.1%

Payroll

7.3%

Project Management

6.5%

Powerpoint

6.1%

Phone Calls

5.8%

Travel Arrangements

5.6%

Special Events

5.6%

Customer Service

5.6%

Scheduling Appointments

4.9%

Conference Calls

4.5%

Special Projects

3.8%

Board Meetings

3.7%

Calendar Management

3.3%

Data Entry

3.3%

Administrative Tasks

3.0%

Staff Members

2.9%

Meeting Minutes

2.7%

Administrative Assistance

2.4%

Human Resources

2.2%
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Typical Skill-Sets Required For An Executive Assistant

Rank Skill
1 Financial Statements 7.9%
2 Office Supplies 7.5%
3 Payroll 5.4%
4 Project Management 4.8%
5 Powerpoint 4.5%
6 Phone Calls 4.3%
7 Travel Arrangements 4.2%
8 Special Events 4.2%
9 Customer Service 4.1%
10 Scheduling Appointments 3.6%
11 Conference Calls 3.3%
12 Special Projects 2.8%
13 Board Meetings 2.7%
14 Calendar Management 2.5%
15 Data Entry 2.4%
16 Administrative Tasks 2.2%
17 Staff Members 2.2%
18 Meeting Minutes 2.0%
19 Administrative Assistance 1.8%
20 Human Resources 1.6%
21 Real Estate 1.5%
22 Quickbooks 1.4%
23 New Clients 1.3%
24 Legal Documents 1.3%
25 Business Development 1.2%
26 Executive Support 1.1%
27 Confidential Information 1.1%
28 Word Processing 1.0%
29 Direct Reports 1.0%
30 Counsel 1.0%
31 Expense Reports 0.9%
32 SVP 0.8%
33 Daily Operations 0.8%
34 High Volume 0.8%
35 Suite 0.8%
36 Meeting Agendas 0.8%
37 Sharepoint 0.8%
38 Committee Meetings 0.7%
39 SR 0.7%
40 Press Releases 0.7%
41 Meeting Materials 0.7%
42 Action Items 0.7%
43 Trade Shows 0.7%
44 Bank Deposits 0.7%
45 Day-To-Day Operations 0.6%
46 Presentation Materials 0.6%
47 Company Events 0.6%
48 Organizational Charts 0.6%
49 External Meetings 0.6%
50 Ground Transportation 0.6%
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27,269 Executive Assistant Jobs

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