Top Executive Assistant Skills

Below we've compiled a list of the most important skills for an Executive Assistant. We ranked the top skills based on the percentage of Executive Assistant resumes they appeared on. For example, 8.6% of Executive Assistant resumes contained Financial Statements as a skill. Let's find out what skills an Executive Assistant actually needs in order to be successful in the workplace.

The six most common skills found on Executive Assistant resumes in 2020. Read below to see the full list.

1. Financial Statements

high Demand
Here's how Financial Statements is used in Executive Assistant jobs:
  • Leveraged strong organizational and office management skills to draft and ensure accuracy within memos, letters and financial statements.
  • Prepare financial statements with strict adherence to commercial loan requirements, for submission to financial institutions.
  • General Ledger accounting, processing all private donations including weekly bank deposits and monthly financial statements.
  • Generated monthly close of financial statements; prepared management reports concerning purchases, sales and inventory.
  • Updated financial statements and management letters and assembled packets with current information for distribution.
  • Prepared presentations, consolidated financial statements, market analysis reports and coordinated travel arrangements.
  • Maintain critical and confidential materials such as financial statements, reports and correspondence.
  • Developed financial statements and provided key input to accountant to monitor plans/control costs.
  • Reconciled monthly bank statements and generated financial statements and reports using QuickBooks Pro.
  • Generated monthly financial statements and tracked expenses in the banking and entertainment divisions.
  • Provided support to comptroller in preparing monthly financial statements and conducting quarterly closings.
  • Maintained and updated all investor files which contained financial statements and quarterly letters.
  • General secretarial duties, prepared financial statements, and prepared and distributed payroll.
  • Analyze quarterly reports and financial statements and monitor progress against targets.
  • Developed analysis for management of outstanding AP balance for financial statements.
  • Drafted and coordinated financial statements in connection with Hess divestiture process.
  • Coordinated and prepared budgets and consolidated financial statements of manufacturing conglomerate.
  • Assisted accountants with daily financial duties and reviewed financial statements.
  • Prepare financial account analysis needed to support corporate financial statements.
  • Provided internal financial statements for the monthly reporting package.

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2. Office Supplies

high Demand
Here's how Office Supplies is used in Executive Assistant jobs:
  • Coordinated travel arrangements, composed documents and organized offices for efficiency Coordinate inventory orders and office supplies.
  • Maintained necessary office supplies and ensured various equipment was properly configured, installed, and maintained.
  • Designed and implemented departmental supply request process to streamline re-stocking of production/office supplies.
  • Ordered office supplies, administered purchase orders and performed various other administrative duties.
  • Improved office efficiency by maintaining office supplies and introducing additional time-saving measures.
  • Maintained inventory and ordered construction equipment and office supplies as needed.
  • Maintained inventory and ordered office supplies using E-Supply and Genesis databases.
  • Maintained inventory of office supplies for business development and proposal departments.
  • Ordered and maintained all office supplies and business/birthday/holiday cards.
  • Sustained departmental office supplies, anticipated supply needs.
  • Maintained inventory and organization of office supplies.
  • Maintained inventory and ordered office supplies.
  • Maintained office supplies and organizational systems.
  • Arranged and coordinated meetings and events; coordinated appointments; file and retrieve documents; and ordered materials and office supplies.
  • Execute and maintain all general office duties, including but not limited to correspondence, equipment maintenance and procuring office supplies.
  • Disperse company-wide announcements, track and order office supplies, book conference rooms, and coordinate catering for weekly staff meeting.
  • Served as an office manager by placing all company orders for office supplies and managing day-to-day activities throughout the organization.
  • Managed office supply inventory; fulfilled purchase requests by ordering, receiving and storing office supplies and tracked inventory logistics.
  • Set up and maintained filing systems, both electronic and physical; tracked and ordered office supplies and promotional items.
  • Answered telephones, as well as scheduled interview of potential doctors, ordered office supplies and furniture the new location.

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3. Meeting Minutes

high Demand
Here's how Meeting Minutes is used in Executive Assistant jobs:
  • Arrange meetings for management and coordinate presentation materials, develop and publish detailed meeting minutes and distribute to appropriate individuals.
  • Coordinated calendars, scheduled meetings, arranged management travel and prepared routine business correspondences including the summation of meeting minutes.
  • Maintained accuracy of confidential departmental records including organizational charts, expense reports, meeting minutes, and department files.
  • Drafted and submitted meeting minutes, drafted internal and external communications, and directed general inventory and procurement processes.
  • Provide historical reference by developing and utilizing filing and retrieval systems; record meeting discussions and distribute meeting minutes.
  • Prepared weekly management meeting's agenda, handouts, coordinated VTC/Telecommunications, and prepared and finalized meeting minutes.
  • Handled all incoming communications including internal requests, distribution of secured online meeting minutes to leadership team.
  • Prepared correspondences of confidential information arranged meetings and recorded meeting minutes for various boards and community meetings.
  • Demonstrated sharp attention to accuracy in recording meeting minutes and maintaining effective tracking systems for internal activities.
  • Conducted meeting preparations, recorded meeting minutes & observations, action item tracking and follow-up management.
  • Develop efficient online filing, indexing and retrieval systems for managing historical data and meeting minutes.
  • Scheduled all sales management and quarterly meetings as well as recorded and prepared executive-level meeting minutes.
  • Performed administrative duties, including composing letters and taking meeting minutes for weekly Managers Meeting.
  • Recorded and transcribed meeting minutes during provider, quality improvement, and executive meeting minutes.
  • Coordinated, scheduled and attended quarterly culinary staff meetings, recorded and distributed meeting minutes.
  • Composed confidential correspondence, recorded Board of Directors meeting minutes and efficiently prioritized executive schedules.
  • Participated in semi-monthly records management meetings, providing accurate meeting minutes and electronic distribution.
  • Record all meetings electronically by generating meeting minutes and preparing follow up material.
  • Performed administrative duties such as preparing meeting minutes, presentations and arranging catering.
  • Prepared company documents, recorded and distributed meeting minutes for review.

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4. Powerpoint

high Demand
Here's how Powerpoint is used in Executive Assistant jobs:
  • Managed senior leadership schedules, correspondences and day-to-day operations; coordinated meetings and appointments, and constructed job-related PowerPoint presentations.
  • Organized marketing presentations using PowerPoint and information packages for distribution and conferences; created project descriptions and operating plans.
  • Developed and maintained up-to-date client tracking database utilizing MS Access * Developed and maintained PowerPoint Presentations.
  • Prepare detailed reporting for major corporate customers with graphs and presentations utilizing PowerPoint and Excel.
  • Prepared/distributed energy efficiency material, PowerPoint presentations, correspondence, spreadsheets, contracts and budgets.
  • Prepared presentations for executive and customer meetings using PowerPoint, and other software programs.
  • Generated and revised all global presentations directly related to Compliance statistics in MS PowerPoint.
  • Prepared numerous PowerPoint presentations for quarterly business meetings to the Board of Directors.
  • Produced PowerPoint presentations and corresponding handouts as a marketing instrument for Merchant Banking.
  • Created and maintained monthly real estate presentation meeting materials via PowerPoint presentations.
  • Assisted with PowerPoint presentations for Board of Directors/Credit Rating Agencies/Annual Finance Conferences.
  • Compiled current merchandise/product information and generated weekly reports/presentations via Excel/PowerPoint for review.
  • Created PowerPoint presentations for management meetings, shareholder conferences and client retreats.
  • Maintained status reports in Excel, developed and maintained PowerPoint presentations.
  • Prepared PowerPoint presentations and assists with compiling materials for board meetings.
  • Coordinated National Sales meeting including agenda, PowerPoint presentation and invitations.
  • Created increasingly complex PowerPoint presentations and posters for Medical Conferences.
  • Created and designed all internal presentations using PowerPoint and PageMaker.
  • Created PowerPoint presentations for department meetings and drafted interoffice memorandums.
  • Helped sales account executives prepare PowerPoint presentations for customer meetings.

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5. Scheduling Meetings

high Demand
Here's how Scheduling Meetings is used in Executive Assistant jobs:
  • Execute independent decisions within established guidelines and perform a full range of administrative services, including making appointments and scheduling meetings.
  • Performed basic administrative duties to include scheduling meetings, conferences, typing and distributing correspondence, calendar coordination and other duties.
  • Organized and responded to the administrative demands placed on management while providing telephone coverage, preparing correspondence mail and scheduling meetings.
  • Manage, monitor and maintain calendars and email correspondence daily, including scheduling meetings and identifying urgent matters requiring immediate attention.
  • Directed all administrative and project-support functions by conducting research, preparing statistical reports, handling information requests, and scheduling meetings.
  • Coordinated Executive Director's calendar, scheduling meetings, conference calls and other appointments, making appropriate travel accommodation arrangements.
  • Coordinated complex calendars for multiple executives including scheduling meetings, confirming reservations and providing marketing and presentation materials as needed.
  • Provided comprehensive support for executive-level staff including scheduling meetings, coordinating travel, and effectively managing all essential tasks.
  • Supported executive staff level including preparation and transmission of routine correspondence, scheduling meetings, appointments and conference calls.
  • Maintained executive and team calendars by planning and scheduling meetings, conferences, teleconferences and domestic and international travel.
  • Preformed basic office functions, including writing/preparing reports, organizing/scheduling meetings, reviewing incoming correspondence to determine its significance.
  • Communicated regularly with consultants, customers, suppliers, government agencies and officials scheduling meetings and addressing concerns.
  • Managed all executive-level administrative tasks including scheduling meetings, conference calls, travel arrangements and expense report processing.
  • Assist the executive director and management team by scheduling meetings, preparing correspondence and handling daily operations.
  • Performed clerical functions including preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
  • Support senior executives including calendar management, scheduling meetings, arranging interviews and planning team events.
  • Provided administrative/secretarial support for CEO such as answering telephones, making travel arrangements and scheduling meetings.
  • General administrative duties including maintaining calendars, travel arrangements, processing expense reports and scheduling meetings.
  • Worked independently scheduling meetings based on personal knowledge to ensure seamless support within a fast-paced environment.
  • Schedule management; including scheduling meetings on behalf of executives and coordinating external resources for meetings.

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6. Travel Arrangements

high Demand
Here's how Travel Arrangements is used in Executive Assistant jobs:
  • Provide administrative support including calendar management, travel arrangements, expense reports, meeting scheduling, and general office support.
  • Coordinated calendars, travel arrangements and schedule meetings as required and prepared any necessary materials for travel/meetings for management.
  • Coordinated all travel arrangements utilizing company discounts, cost effective accommodations, and prepared expense reports accurately and timely.
  • Plan and coordinate intricate domestic and international travel arrangements and related client meetings for two corporate Vice Presidents.
  • Booked travel arrangements for management personnel, and processed travel vouchers for payment for management personnel upon return.
  • Coordinated conference registrations, hotel accommodations and travel arrangements (when requested) for the Executive Director.
  • Coordinated and maintained calendar, travel arrangements, invoice processing, expenses reconciliation, and data analysis.
  • Coordinated travel arrangements, maintained database and ensured the delivery of premium service to customers and talents.
  • Managed President's calendar and coordinated meetings and travel arrangements in support of nationwide talent acquisition efforts.
  • Coordinated all complex travel arrangements, conference room bookings, ordered catering and provided proper equipment availability.
  • Maintain and managed heavy calendaring to avoid scheduling conflicts; coordinated travel arrangements both domestic and international.
  • Make domestic and international travel arrangements for executive and visiting customers and employees from Asia Pacific.
  • Performed administrative support including scheduling, correspondence, international and domestic travel arrangements for COO.
  • Created an operations schedule database with comparison reports; reduced costs by consolidating travel arrangements.
  • Scheduled and coordinated on and off-site meetings including travel arrangements, logistics and vendor interface.
  • Budgeted/balanced revenues, monthly projections and expenditures / Travel arrangements and appointment calendar for CEO.
  • Administer domestic and international travel arrangements for Executive team as well as company employees.
  • Travel arrangements, both international and domestic, compiling and arranging agendas and itineraries.
  • Scheduled travel arrangements and booked meetings and appointments for executive and corporate visiting staff.
  • Prepared all travel arrangements both domestic and international and maintained a complete filing system.

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7. Special Events

high Demand
Here's how Special Events is used in Executive Assistant jobs:
  • Performed cost benefit analysis for small projects and special events for public relations despite significant decreases in monetary funding.
  • Orchestrated special events, reservations and seminars; managed customer relations and provided exemplary service to all customers.
  • Coordinated calendar of personal/business appointments, meetings, dining engagements, travel arrangements and special events.
  • Coordinated high-level board and management meetings, travel arrangements and special events for top executives.
  • Managed budgets for special events, allocating assets effectively and achieving specific event goals.
  • Coordinated and oversaw the Illinois Wealth Management department special events and sports ticket distribution.
  • Helped organize and execute company special events; arranged catering and facility use.
  • Executed special events for business development and provided travel arrangements for executives.
  • Collaborated with key management personnel to assist in arrangement of special events.
  • Organized special events, travel arrangements, corporate agendas and itineraries.
  • Managed confidential corporate documents, physician credentialing, and special events.
  • Planned, organized and implemented special events to promote community relations.
  • Organized and maintained calendars; setup catering and coordinated special events.
  • Coordinated luncheons and develop presentations for meetings and special events.
  • Prepared materials and proper documentation for meetings and special events.
  • Supported Executive Director with proposal writing and special events planning
  • Provided hospitality services and coordinated special events for office.
  • Coordinated donations for Charity events and special events.
  • Coordinated dealer visitations and company special events.
  • Coordinated special events and Association meetings.

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8. Customer Service

high Demand
Here's how Customer Service is used in Executive Assistant jobs:
  • Managed heavy phone volume with superior customer service skills including lead tracking between borrower and loan specialist and broker-to-lender correspondence.
  • Respond to general inquiries utilizing exceptional communication and customer service skills in an ever-growing fast paced and high energy environment.
  • Interested in a similar opportunity with company where exceptional secretarial, computer and customer service skills will be fully utilized.
  • Communicated with contractors, homeowners, and superintendents answering questions consistently and exhibiting outstanding customer service skills in all situations.
  • Worked very closely with business units/resource units and evaluated customer feedback to ensure a high level of customer service.
  • Provided exemplary customer service by interviewing apartment residents, conducting research and discerningly handled issues to solve resident problems.
  • Ensured resolution of all customer service inquires and problems addressed to the President by coordinating with appropriate operating personnel.
  • Manage publications fulfillment service, including serving as customer service representative for customers ordering publications, manage inventory.
  • Provide out-bound customer service - assisting customers with service account information, resolving complaints and up-selling additional services.
  • Utilized extensive customer service skills while processing client inquiries and performing preliminary client interviews for Attorney.
  • Enhanced communication between staff and front desk operations, providing a pleasant client/customer service oriented atmosphere.
  • Provided exceptional customer service both with internal vendors and partners and external customers and liaisons.
  • Ensured customer satisfaction by providing on-time customer service resolution related to billing and shipment failure.
  • Noted for outstanding customer service and communications skills and database creation and management expertise.
  • Contributed to provide high quality customer service and tactful management of critical consumer relations.
  • Provided sales support, customer service assistance and office support for a technology manufacturer.
  • Managed excellent customer service and company personal book while maintaining my personal goals.
  • Ensured high-level of customer service provided while concurrently managing other demands successfully.
  • Provided exceptional customer service and resolved complex problem which increased client satisfaction.
  • Maintained quality control/satisfaction records, constantly seeking new ways to improve customer service

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9. Conference Calls

high Demand
Here's how Conference Calls is used in Executive Assistant jobs:
  • Coordinate senior leadership meetings, quarterly and annual conferences by providing location, preparing agendas, presentations and scheduling conference calls.
  • Maintained appointment schedules and coordinated conference calls for managers, made travel arrangements/reservations, and prepared expense reports for Management.
  • Maintained investor relations database, sent out investor packets, coordinated quarterly investor conference calls, and managed investor packets.
  • Scheduled meetings, video conference and conference calls; managed calendars including coordinating off-site special events.
  • Managed & prioritized calendar high level executives schedule and arranged ongoing/recurring meetings & conference calls.
  • Scheduled conference calls, organized calendars and made travel arrangements for bank executives.
  • Managed executive phone calls including teleconferencing/video conference calls in US and Internationally.
  • Coordinated internal meetings, conference calls, travel arrangements, training accommodations.
  • Manage all executive level administrative tasks including scheduling meetings and conference calls.
  • Prepared, planned and scheduled departmental meetings, conference calls and video-conferencing.
  • Coordinated conference calls among senior management and Board of Directors.
  • Worked closely with entertainment representation in meetings and conference calls.
  • Helped executives plan meetings and scheduled conference calls with clients/executives.
  • Scheduled and coordinated meetings and conference calls effectively and timely.
  • Coordinated meetings, conference calls and calendars for several executives.
  • Managed Partners'complex meeting calendar and scheduling of conference calls.
  • Scheduled video conference calls with multiple international locations.
  • Coordinated internal and external meetings and conference calls.
  • Scheduled and coordinated conference calls including international.
  • Arranged audio/visual conference calls with multiple executives.

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10. Phone Calls

high Demand
Here's how Phone Calls is used in Executive Assistant jobs:
  • Utilized organizational skills by managing phone calls, checkbook responsibilities, and sorting paperwork
  • Managed executive phone calls in US and internationally and directed accordingly.
  • Screened phone calls and executed calendar commitments for executives.
  • Prioritized phone calls and managed calendars for executives.
  • Screened phone calls/prioritized incoming calls.
  • Direct incoming phone calls appropriately.
  • Provided administrative support to Partner and seven securities and insurance agents, screening all phone calls, mail, and email.
  • Pay suppliers and answer phone calls from clients using management skills and the ability to resolve complex problems and issues.
  • Screen incoming correspondence, emails and phone calls to CHRO from internal and external sources and respond independently when appropriate.
  • Prepare written and electronic correspondence, screen emails, voice mails, and phone calls for the CNO and VP.
  • Liaised between the Brazilian Franchise owners and Interim Corporate Office assisting with phone calls, meetings and translations/interpretations in general.
  • Assist desk with phone calls; new account set up, travel itineraries, meetings, conference calls and events.
  • Answer, intercept phone calls concerning problems, and directing such calls to appropriate parties for follow-up and/or referral.
  • Assisted on many office duties like: answer phone calls, greet visitors, make copies and procure supplies.
  • Screened incoming phone calls, created and maintained reports and files, processed outgoing mail and managed purchase orders.
  • Greeted guests, routed phone calls, distributed and logged Hawks & Thrashers vouchers and other general office duties.
  • Updated and maintained four calendars, reviewed emails, and screened phone calls/voice mails providing information and referrals.
  • Answered all phone calls, scheduled and set up all meetings for tax attorneys for their many clients.
  • Take phone calls and responds to any questions from departments or vendors as it relates to invoice payments.
  • Opened reviewed and distributed mail, paychecks, screened phone calls, maintained all office records and billing.

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11. Special Projects

high Demand
Here's how Special Projects is used in Executive Assistant jobs:
  • Coordinated special projects, assisted with human resource development, provided oversight for front office management and customer service support.
  • Provided administrative support for President's involvement on several boards and organizations they co-chair with special projects and event coordination.
  • Develop & maintain relations with key customer executive administrators, prepare agendas, and coordinate special projects and training events
  • Supervised work-study students, created database for filing department, and coordinated special projects assigned by supervisor.
  • Supported Executive Program Director in maintaining schedule, proof reading documentation, and executing special projects.
  • Researched and compiled information for special projects as assigned including time analysis for corporate jet schedule.
  • Coordinated schedules, prepared travel arrangements and itineraries, produced various reports and managed special projects.
  • Train, supervise and delegate responsibilities and special projects to entry level administrative assistants.
  • Provided high-level administrative and personal support to Founders and Officers while completing special projects.
  • Provide administrative and operational support as needed for regular court functions and special projects.
  • Provide clerical support to other departments on interdepartmental issues and special projects.
  • Performed general administration activities and assisted with special projects for the division.
  • Coordinated documentation and implementation of special projects, as assigned by management.
  • Coordinated travel arrangements, processed reimbursement and managed all special projects.
  • Supervised junior Executive Assistant, Special Projects Coordinator and office interns.
  • Researched and completed special projects include personalized large scale correspondence.
  • Performed administrative functions and special projects for partners and managers.
  • Coordinated special projects with Controller and Wholesale Operations Manager.
  • Manage special projects involving confidential student and parent information.
  • Provided application support and extensive involvement on special projects.

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12. Calendar Management

high Demand
Here's how Calendar Management is used in Executive Assistant jobs:
  • Provide calendar management for executive leaders including extensive meeting coordination, both internally and with executives and assistants at other firms.
  • Conducted research, calendar management, travel arrangements and coordination, general projects, in addition to organization of senior management.
  • Direct targeted assistance to Divisional SVP of Marketing and Director team including calendar management and coordinating all external meeting travel logistics.
  • Coordinated projects such as international travel arrangements, space planning, calendar management, budget tracking, department purchasing and procurement.
  • Provided General Auditor / Deputy Head of Department with administrative support such as calendar management, meeting arrangements and travel arrangements.
  • Perform administrative tasks including; heavy calendar management, arranging domestic and international travel, preparing and tracking business expenses.
  • Provide administrative support for the Vice President including; schedule/calendar management, coordination of travel arrangements and handling telephone communications.
  • Provided administrative support in areas of document preparation, calendar management, itineraries, and miscellaneous assignments to the President.
  • Provided senior executive administrative support to corporate EVP, including very active calendar management, and composing confidential correspondence.
  • Manage all administrative operations to include heavy calendar management, travel coordination, business and personal tasks as needed.
  • Performed general executive secretarial duties such as basic correspondence, calendar management, domestic travel, and expense reports.
  • Managed international travel schedule for Executive VP Answer and prioritize incoming phone calls Processed expense report Meeting arrangements Calendar Management
  • Provided extensive executive level administrative support spanning correspondence management, phone call screening and response, and appointment/calendar management.
  • Organized extensive domestic/international travel arrangements and itineraries with a focus on efficiently scheduling meetings around busy calendar management.
  • Provided administrative support to executives to include calendar management, meeting coordination, travel arrangements, finance reporting.
  • Performed calendar management, presentation preparation, expense report reconciliation, meeting planning, and domestic/international travel planning.
  • Provided daily administrative support including but not limited to, calendar management, meeting coordination, expense management.
  • Completed tasks for executives, complex calendar management; monitored emails; scheduled/coordinated meetings; making facility arrangements.
  • Provided administrative support for Managing Director including calendar management, expenses, travel coordination, group meeting coordination.
  • Collaborated with director to ensure calendar management, adequate balance of meeting time, work and general availability.

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13. Data Entry

high Demand
Here's how Data Entry is used in Executive Assistant jobs:
  • Performed data entry of tooling maintenance records along with manufacturing printout production detail reports and mark accordingly to its proper department
  • Managed electronic files using company specific system, including making necessary revisions and performing data entry as needed.
  • Served as data entry clerk, receptionist, administrative/executive assistant, and performed routine clerical duties.
  • Assisted executive with data entry related to personnel reports and departmental strategic planning and implementation
  • Performed data entry work, prepared administrative and financial insurance reports for collection.
  • Supervised all operations of data entry clerk utilizing knowledge of correct procedures.
  • Maintained and monitored data entry and bookkeeping in a cash/credit- processing environment.
  • Managed all documentation and data entry of industry and company required training.
  • Analyzed all company data entry systems and prepared recommendations for improvement.
  • Performed various administrative duties including data entry, scanning and photocopying documents
  • Monitored PeopleSoft data entry process for state certification data accuracy.
  • Performed computer data entry and generated reports as required.
  • Conduct data entry and analyze Data Modification Requests.
  • Preformed data entry and provided excellent customer service.
  • Mentored other administrative assistants and data entry clerks.
  • Completed data entry with great efficiency and accuracy.
  • Assisted procurement department with data entry and invoicing.
  • Complete data entry and billing responsibilities.
  • Complete data entry into customized software.
  • Reconciled all corporate credit card accounts with attached receipts, coded by cardholder and coded for data entry into accounting system.

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14. Staff Members

high Demand
Here's how Staff Members is used in Executive Assistant jobs:
  • Trained and supervised staff members in areas of administration, accounting procedures, client relations and information technology systems operations.
  • Assisted with processing mailings, preparations of meetings, demonstrated positive and respectful relationship among other staff members/volunteers and consultants.
  • Arrange all details associated with international and domestic travel for staff members and prospective representatives as required for meetings.
  • Reserved airline and hotel reservations and executed other travel arrangements for artists, staff members and radio personalities.
  • Involved with communication and coordinating with movers, vendors and other internal/external staff members as required.
  • Keep supervisor and other appropriate staff members informed of unusual situations or potentially controversial issues.
  • Established collaborative relationships with Federal government staff members to grow long term relationships and sales.
  • Managed and maintained calendar and department operating mechanism for busy executive and staff members.
  • Facilitated communication between various staff members within two offices and ensured smooth business operations.
  • Responded to routine departmental inquiries and routed higher-level questions to appropriate staff members.
  • Ensured the Director and other staff members received timely and accurate administrative responses.
  • Coordinated department meetings and conferences for clinical staff members needing continuing education credits.
  • Maintained calendars and coordinated travel arrangements for Vice Presidents and other staff members.
  • Prepared domestic travel arrangements and reimbursement report for staff members and Directors.
  • Distributed company-wide announcements and managed coordination among staff members within organization.
  • Facilitated Emotional Intelligence workshops and customer service training for staff members.
  • Trained staff members on information systems applications and office equipment procedures.
  • Communicate effectively with congressional and White House staff members routinely.
  • Provide office-wide administrative support to consultants and staff members.
  • Developed new office procedural guidelines for staff members.

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15. Administrative Assistance

average Demand
Here's how Administrative Assistance is used in Executive Assistant jobs:
  • Provided secretarial/administrative assistance on various assignments.
  • Provide administrative assistance to Vice President of Sales including editing and composition of correspondence, preparation of presentations and reports.
  • Provided administrative assistance in annual preparation of agency documents such as annual reports, funding applications, and fiscal audits.
  • Direct interaction with all facilities and management in relation to any administrative assistance they need on a day-to-day basis.
  • Contracted position providing administrative assistance to the Vice President of Clinical Operations, Director and Clinical Operations department.
  • Provide prompt and efficient administrative assistance to the Agricultural Export Financial Division, Corporate Finance and Credit Division.
  • Administered executive/administrative assistance to the president, senior vice presidents, several consultants, and project managers.
  • Provided administrative assistance to senior partners, as well as to marketing and educational outreach departments.
  • Provide executive support and high-level administrative assistance in a busy medical office on a temporary/contractual basis.
  • Provided complete administrative assistance to the CEO including managing confidential information and coordinating executive staff meetings.
  • Provided administrative assistance to Manager, Principal and Partner-level executives, in the Tax Compliance department.
  • Booked business travel, prepared correspondence, ordered supplies, and provided administrative assistance as necessary.
  • Provided executive administrative assistance for executives in various companies for short-term and long-term, temporary assignments.
  • Delivered executive administrative assistance in support of one of the largest cleaning providers in Colombia.
  • Performed operational and administrative program requirements, providing administrative assistance to maintain company and compliance.
  • Provided administrative assistance to project teams in the development of design solutions and project implementation.
  • Provided administrative assistance and coordination of all clerical, scheduling and mass marketing efforts.
  • Provide administrative assistance in any project engagement and external events as may be directed.
  • Provided the full scope of administrative assistance ensuring a smooth running and cost-efficient operation.
  • Provided varied, responsible, and confidential secretarial and administrative assistance to the Minister.

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16. Human Resources

average Demand
Here's how Human Resources is used in Executive Assistant jobs:
  • Supported human resources processes by scheduled appointments; administering tests; conducted orientation; maintained records and information.
  • Modernized out dated human resources practices and procedures established through continuous improvement systems for all administrative functions.
  • Managed monthly Human Resources budget, communications/registration for the Lunch and Learn program, and interdepartmental relationships.
  • Provided administrative support to one Communications Partner, Experienced Recruiting Manager, and Human Resources Manager.
  • Facilitate continuing education, Assist with Human Resources and recruiting projects, Manage presentation equipment.
  • Assisted Human Resources managers by preparing yearly and mid-year performance reviews and distributed quarterly reports.
  • Organized and managed day-to-day activities for the Company President and served as Human Resources Administrator.
  • Assisted Human Resources department with scheduling of interviews and other administrative tasks.
  • Maintained personnel records and processed all Human Resources indoctrination and out processing.
  • Collaborated with Human Resources Senior Manager to organize interviews for potential candidates.
  • Managed recruitment for marketing division by working closely with Human Resources.
  • Coordinated recruiting with Human Resources and on-boarded and mentored new-hires.
  • Provided interim supervision for the facilities and human resources departments.
  • Coordinated Human resources activities including insurance benefits and Visa documents.
  • Assisted Human Resources by organizing and maintaining an electronic database.
  • Handled human resources, marketing projects, analyzed financial report
  • Reported to Vice President of Human Resources/Diversity.
  • Served as interim Human Resources coordinator.
  • Served as Human Resources representative.
  • Managed multiple contracts with Managed Health Care Organizations, Human Resources of New York City and Managed Long Term Care Organizations.

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17. Real Estate

average Demand
Here's how Real Estate is used in Executive Assistant jobs:
  • Provide executive administrative duties for a broker/owner of real estate company, appraisal and property management company and loan brokerage.
  • Maintained and cross-referenced multiple client and contact databases for commercial and hospitality real estate portfolio including development and acquisition projects.
  • Lead communication with commercial real estate law firms and commercial real estate development firm, particularly leasing and/or construction/development.
  • Provided logistical and administrative support to Finance Directors and other senior managers of leading real estate company.
  • Provide administrative support to Austin office of a real estate builder/developer and retail property management company.
  • Prepared leasing agreements and management proposals for commercial real estate properties within the Washington Metropolitan Area.
  • Provided administrative and advisory support for corporate president and staff of residential real estate firm.
  • Managed all operational and administrative aspects of a well-established and highly regarded real estate team.
  • Compiled booklets for use in presenting future developments to financial institutions and real estate investors.
  • Facilitated real estate transaction invoicing for United States and Latin American markets for several accounts.
  • Attend client appointments to gather necessary documentation and information necessary to obtain real estate.
  • Worked closely with President to assist in administrative duties related to real estate developing.
  • Handled extensive communications with commercial real estate companies, contractors and property managers.
  • Facilitated faculty recruitment, real estate processes, itineraries, travel/lodging coordination.
  • Provide high-level administrative support to CEO of internationally recognized real estate company.
  • Provided administrative support for multiple real estate professionals in Corporate Solutions group.
  • Developed relationships with individuals and companies seeking real estate development consulting services.
  • Performed administrative and office support activities for multiple real estate agents.
  • Provided high-level administrative support for full service commercial real estate firm
  • Facilitate the coordination and execution of miscellaneous real estate agreements.

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18. Quickbooks

average Demand
Here's how Quickbooks is used in Executive Assistant jobs:
  • Supervised all business activity for subsidiary companies, including preparation of QuickBooks, deposits, bank reconciliations and account analysis.
  • Monitored and maintained accounts payable and receivable, conducted reports and oversaw inventory using QuickBooks.
  • Processed expense reports, entered accounts payable/receivable, processed payroll and reconciled accounts in QuickBooks.
  • Entered accounts receivable information through an online company database and assisted in reconciliation through QuickBooks.
  • Implemented and maintained detailed database via QuickBooks to accurately track internal and external invoice submissions.
  • Developed and implemented QuickBooks Software which resulted in increased company efficiency and productivity.
  • Supported QuickBooks accounting processes demonstrating a general knowledge of accounting procedures.
  • Developed and facilitated company purchasing process in a QuickBooks environment.
  • Maintained accounts receivable for various internal companies using QuickBooks.
  • Maintained vendor information using QuickBooks Accounting Software.
  • Prepare business and personal invoices utilizing QuickBooks.
  • Manage monthly accounts receivable/payable functions through QuickBooks.
  • Entered and organized customer information using QuickBooks.
  • Tracked monetary contributions using QuickBooks.
  • Generated financial reports from QuickBooks.
  • Prepared reconciliation reports using QuickBooks.
  • Check mail daily for payments and make a copy of checks to put in customer file and receives payments in QuickBooks.
  • Maintained and organized all information in QuickBooks, ensuring the accuracy of all information while leaving a paper trail to audit.
  • Assisted with office management and handled tasks such as organizing financial information, patient billing and tracking payments using QuickBooks software.
  • Utilized QuickBooks to reconcile balance all accounts, administer accounts payable and receivable, and performed bookkeeping for all financial transactions.

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19. Administrative Tasks

average Demand
Here's how Administrative Tasks is used in Executive Assistant jobs:
  • Coordinated travel arrangements for the District Commander and Assistant District Commander and assisted with expediting travel claims and other administrative tasks.
  • Assist in assessing and prioritizing administrative tasks, including office inventory maintenance, calendar coordination, and workload adjustments as needed.
  • Perform multiple administrative tasks to include conducting research, gathering and reporting information in support executives in achieving business objectives.
  • Supported the general manager with daily administrative tasks using profound judgment and discretion especially when handling important and confidential information.
  • Executed all administrative tasks for President and facilitated support to various departments within the company securing efficient operations consistently.
  • Performed administrative tasks like compiling and analyzing data and conducting market research for competitive and successful enrollment.
  • Performed a wide variety of administrative tasks which included coordination of various Hospital events and committee meetings.
  • Performed a variety of administrative tasks including: using word processing to compose complex and/or confidential correspondence.
  • Supported General Manager, facilitating and performing administrative tasks, including maintaining daily schedule and travel arrangements.
  • Supported the Managing Partners and Managing Directors with travel arrangements and other administrative tasks as needed.
  • Perform a variety of administrative tasks which may include using discretion when handling highly sensitive information.
  • Scheduled all aspects of executive-level events throughout Iraq and managed administrative tasks for a 500-person unit.
  • Performed administrative tasks for newly hired CFO Contributed to and coordinated submission of government grant proposal
  • Provide guidance to ensure personnel adhere to security guidelines and procedures in all administrative tasks.
  • Performed day-to-day operational/administrative tasks including, but not limited to monitoring SVP email and calendar.
  • Supported Vice President with daily administrative tasks, including communication with internal and external customers.
  • Performed miscellaneous administrative tasks as requested, and supported all departments in miscellaneous administrative needs.
  • Completed a broad variety of administrative tasks for the Executive Director of Business Development.
  • Practiced organizational skills by maintaining inventory, bookkeeping, scheduling and other administrative tasks
  • Performed administrative tasks, compiled information for meetings and frequently updated the website.

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20. Executive Level

average Demand
Here's how Executive Level is used in Executive Assistant jobs:
  • Provided executive level support to the Vice President and Senior Director of MobileSat business group and administrative support to department staff.
  • Coordinated activities at executive levels including internal and external senior business leaders, investors and the corporation's board of directors.
  • Provided executive level administrative support to Chief Administrative Officer, Chief Investment Officer and Managing Directors of the Private Equity Division.
  • Performed a variety of secretarial and clerical assignments on an Executive level for Upper Management personnel including Bid Packages and Proposals.
  • Provided administrative support for all executive level staff including calendar maintenance, travel itineraries, internet research and mail sorting.
  • Composed and monitored external/internal executive level correspondence using DoD Task Track System ensuring critical communications and issues were handled expeditiously.
  • Briefed General Officer and Senior Executive level leadership on all incoming actions to include sensitive actions requiring high visibility.
  • Provided executive level administrative support to the National Sales Director and 15 direct reports of a global pharmaceutical company.
  • Managed a wide variety of administrative functions in support of all projects including scheduling executive level meetings and travel.
  • Maintained executive level support to the Vice President/CIO as well as director level staff of an international manufacturing company.
  • Perform a wide variety of executive level administrative duties utilizing legal and other terminology, procedures, and documents.
  • Provided executive level support at a variety of organizations throughout the Minneapolis-St. Paul area while attending college full-time.
  • Provide executive level administrative support with a demonstrated ability to improvise, improve procedures and meet demanding deadlines.
  • Provided effective, comprehensive executive level administrative support to the President of Default Operations and four Vice Presidents.
  • Prepared executive level status reports and developed administrative tracking mechanisms for detainees held by the Government of Iraq.
  • Managed executive level calendar -- Completely improved the executive libraries and trained office managers on special project procedures.
  • Provide administrative and customer service support by managing and coordinating office operations and communications at the executive level.
  • Managed all elements of executive level candidate interviews including schedule coordination, meeting invitations and processed travel expenses.
  • Reviewed and edited all executive level documents for Director which included a wide variety of correspondence and reports.
  • Provide an executive level of diversified administrative and secretarial tasks to the Program Manager and Deputy Program Manager.

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21. Telephone Calls

average Demand
Here's how Telephone Calls is used in Executive Assistant jobs:
  • Handled all Director telephone calls and appropriate follow-up; interacted with physicians nationally and internationally on the Director's behalf.
  • Prepared financial and sales reports; drafted correspondence; screened internal/external telephone calls; reviewed and prioritized incoming mail.
  • Received and screened incoming telephone calls, furnished information and referred substantive matters to appropriate professional or administrative personnel.
  • Screened telephone calls, answered inquiries or directed caller to the appropriate individual for further information and/or resolution.
  • Expedited all business and personal correspondence, travel arrangements, and screened telephone calls for company executives.
  • Screened telephone calls, managed email correspondence and greeted visitors for executives including all general administrative duties.
  • Directed administrative and project-support efforts while screening telephone calls, visitors and incoming correspondences.
  • Screened/directed all incoming telephone calls, signed for delivery packages and distributed mail accordingly.
  • Manage telephone calls, maintained personal bank accounts, investment portfolio and confidential correspondence.
  • Screened/directed telephone calls and coordinated meetings/conference calls with Board and Committee Members.
  • Screened telephone calls for executives and provided day-to-day office management support.
  • Communicate travel arrangements, answer telephone calls and provide customer assistance.
  • Handled routine correspondence and telephone calls in timely and professional manner.
  • Anticipate and prepare materials needed by executive for meetings and telephone calls
  • Screened telephone calls and visitors, answered/referred inquiries as appropriate.
  • Initiated telephone calls to high ranking executives and political officials.
  • Managed incoming/outgoing telephone calls, and greeted visitors.
  • Monitored bank deposits and managed telephone calls.
  • Coordinated senior management telephone calls and calendar.
  • Direct telephone calls to appropriate persons or divisions

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22. Business Development

average Demand
Here's how Business Development is used in Executive Assistant jobs:
  • Coordinated investor pipeline and business development meetings for respective companies organizing schedules, presentation decks, meeting locations and agendas.
  • Executed new business development research projects, maintained business schedule, prepared PowerPoint presentations and assisted with creating marketing materials.
  • Provide Executive-level support to the Managing Director of Corporate Finance and Senior Vice President of Business Development and Strategy.
  • Assist business development with data collection for marketing materials and assist with preparation and distribution of these materials.
  • Coordinated, compiled, and prepared presentation material for business development proposals in order to capture new business.
  • Conducted information technology and business development research and analysis to produce critical reports for the Board of Commissioners.
  • Perform and prepare monthly incentive compensation calculations for Tellers, Personal Bankers, and Business Development Officers.
  • Worked closely with external consultants to schedule and coordinate logistics for strategic initiatives and business development events.
  • Created and implemented marketing strategies, advertising, promoting and business development activities to support the business.
  • Performed administrative and secretarial support functions for the Vice President of Business Development for Latin America.
  • Conduced ongoing marketing programs which encompassed regular mailings, planning seminars and scheduling business development meetings.
  • Produced reports for company executives and board of director meetings related to all business development activities.
  • Provide direct support to the Marketing Director with business development for resume and proposal preparations.
  • Conducted comprehensive business development research, analyzed data, and compiled results for team review.
  • Compiled and analyzed tracking logs for business development leads, research opportunities and event logistics.
  • Supported business development vice president in evaluating books of business; provided administrative support.
  • Maintained high standards of quality and productivity ensuring ongoing business development and professional growth.
  • Provided daily administrative support to the Vice President of Business Development & Corporate Strategy.
  • Assisted and created business presentation with vice president business development and chief scientific officer.
  • Assisted Vice President of Business Development in high priority, confidential mergers and acquisitions.

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23. Executive Support

average Demand
Here's how Executive Support is used in Executive Assistant jobs:
  • Provided executive support including answering telephones and email; and resolving and/or referring a range of administrative problems and inquires.
  • Provided full executive support to Senior Managing Director, Managing Director and 5 associates within Transportation Sector of Equity Research.
  • Manage telephone and correspondence communication of the respective senior officers in collaboration with the executive support team.
  • Provide high-level executive support by preparing correspondence, receiving visitors, scheduling conference calls & meetings.
  • Provide high level executive support by conducting research, preparing statistical reports, handling information requests.
  • Provided executive support to Partner-In-Charge of insurance auditing services of major international and domestic insurance providers.
  • Performed a variety of administrative or executive support tasks that were highly confidential and sensitive.
  • Provided Executive support for Managing Director of Asia Pacific Region and VP Assistant Corporate Secretary.
  • Provided daily executive support for Mill Manager, interacted with leadership team and corporate personnel.
  • Provided C-level executive support to company principals, including calendar management and event coordination.
  • Report directly to the President/CEO to provide executive support in a one-on-one working relationship.
  • Provided advanced executive support and handled confidential matters for President and Vice President.
  • Provided additional executive support to C-Level executives as well as senior and mid-managers.
  • Provide reception coverage along with executive support including meeting coordination and travel arrangements.
  • Provided executive support for the Director of Dealer Development / Minority Dealer Operations.
  • Provided administrative/executive support to Director of Integrated Clinical Information Systems (ICIS).
  • Provided event planning, detailed logistical coordination and executive support for executive leadership.
  • Provided administrative/executive support to the President, Board of Directors and executive-level staff.
  • Provided executive support including domestic and international travel planning and expense reporting.
  • Provide senior level executive support at various off-site yearly customer marketing events.

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24. Project Management

average Demand
Here's how Project Management is used in Executive Assistant jobs:
  • Worked closely with project management to coordinate the reconfiguration and build-out of internal and external department moves within time restraints.
  • Project Manager for Validation Plan for Regulatory and Quality Assurance (utilizing Project Management software) encompassing the entire organization.
  • Earned two highly competitive Department of Defense civilian achievement awards for efficient project management during an international contingency operation.
  • Utilized excellent time management and project management skills to effectively prioritize and manage complex calendars and travel coordination tasks.
  • Provided financial reporting and analysis of client engagements Client Services Specialist * Provided project management for global services accounts.
  • Worked supporting management, including executives, using a variety of project management, communication & organizational skills.
  • Assisted with project management, marketing design and event coordination to ensure product and customer experience was exceptional.
  • Provided administrative and project management assistance to the Managing Partner at this reputable, bi-coastal venture capital firm.
  • Coordinated day to day activities in a fast-paced office requiring superior organization, project management and customer relations.
  • Performed a variety of administrative and project management activity for Stephen Brown and the film production company.
  • Project management skills included ability to research, analyze and assess companies' financial and operational performance.
  • Participated in project management meetings, recorded actions and project status, updated project management chart.
  • Provided acquisition/program/project management expertise directly to Program Manager, Air, and Integrated Product Team leads.
  • Provide clerical support to project management to assist with functions associated with field outage operations.
  • Handled a range of administrative support and office management functions for clients including Project Management.
  • Performed various administrative and project management assistance duties to ensure effective and efficient office operations.
  • Produced weekly reports and communicated daily project status to the Director of Project Management.
  • Assisted Executive Director with clerical support, project management, newsletter compilation and distribution.
  • Provided executive administrative support to three directors in Project Management as well as subordinates.
  • Project management of various special projects and start-up initiatives within admin and executive team.

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25. Confidential Information

average Demand
Here's how Confidential Information is used in Executive Assistant jobs:
  • Organized, prioritized and appropriately handled documents and sensitive, confidential information and ensured action/ attention required was addressed as appropriate.
  • Handled sensitive, confidential information on a regular basis and decimated said information only with a high level of professionalism.
  • Oversee departmental contract expiration needs, requiring a high level of discretion while often handling highly sensitive and confidential information.
  • Created, updated and reviewed materials; ensured integrity of confidential information; filing, dissemination and tracking information.
  • Managed the flow of information for the executive leadership team; maintained and exercised discretion of confidential information.
  • Composed and prepared correspondence; tracked sales; compiled and maintained confidential personnel files and other confidential information.
  • Review highly confidential information and documents and employees an effective tracing system to monitor disposition of action items.
  • Handled the preparation, drafting and finalization of corporate communications, safekeeping of confidential information and record files.
  • Managed highly confidential information, documents and data, through strict adherence to organizational security policies and procedures.
  • Handle and process sensitive and confidential information including student educational records, Division personnel paperwork, and contracts.
  • Demonstrated ability to handle and interpret confidential information in order to prepare plant statistical data reports and correspondence.
  • Maintained highly sensitive confidential information daily by insuring computer data security and all company information handling retention schedules.
  • Handled confidential information containing company plans, senior management personnel files, and division-wide salary and benefit information.
  • Handled confidential information and materials, developed text for two websites, designed and developed marketing materials.
  • Handle proprietary and confidential information daily and the ability to successfully manage multiple priorities as assigned.
  • Managed executive-level internal and external communication, including the handling of highly sensitive and confidential information.
  • Gathered, organized, and provided confidential information critical to the negotiation process and eventual agreement.
  • Exposed to highly sensitive and confidential information and used considerable tact, diplomacy and judgment.
  • Handled confidential information ensuring that it's not distributed or communicated outside of approved individuals.
  • Compiled Confidential Information Memorandums and management presentations to include proofreading, photocopying, and binding.

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26. Word Processing

average Demand
Here's how Word Processing is used in Executive Assistant jobs:
  • Provided expertise in Microsoft products including word processing, spreadsheet, presentation software and database applications for frequent problem solving applications.
  • Established corporate system on network server for database retrieval and archiving of word processing documents, spreadsheets and corporate presentations.
  • Handled confidential document production, word processing, travel and meeting arrangements, and other executive administrative duties as required.
  • Provided word processing documents, daily itinerary of various endeavors, coordinated travel arrangements and documentation of expense reports.
  • Provided comprehensive administrative support for two principals, including extensive scheduling, travel arrangements and high-volume word processing production.
  • Performed word processing tasks in relation to technical and non-technical documentation, including thorough grammatical revisions, etc.
  • Demonstrated advanced technical skills required to perform word processing, spreadsheet, graphical and internet software applications.
  • General clerical including word processing, PowerPoint presentations, database management, spreadsheet compilation and corporate purchasing.
  • Scheduled management of all proposal development activities, along with word processing and spreadsheet development.
  • Mentored new administrative staff and provided word processing services including operation and training.
  • Utilized word processing software and typewriter on mortgage documents and affiliated projects.
  • Provide routine word processing and spreadsheet development to support Compliance Department activities.
  • Performed comprehensive word processing and spreadsheet production and produced advanced PowerPoint presentations.
  • Prepared all communications/documentation from transcription and word processing to final proofreading.
  • Performed a variety of duties using word processing automated equipment.
  • Managed and supported faculty academic word processing and duplication needs.
  • Prepare statistical and graphical word processing for department reports.
  • Utilized personal computer for word processing and internal/external correspondence.
  • Performed word processing for documents and correspondence.
  • Supervised word processing department in 73-person office.

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27. Administrative Functions

average Demand
Here's how Administrative Functions is used in Executive Assistant jobs:
  • Executed diverse administrative functions and projects, including arranging complex travel plans for artistic team and executives of fashion company.
  • Coordinated and organized meetings and events between senior management, office staff and outside appointments relieving management of administrative functions.
  • Provided administrative/staff support for management advisory committee, policy, and guidance for a broad range of administrative functions.
  • Skilled and dedicated Executive Assistant with extensive experience coordinating, planning, and supporting daily operational and administrative functions.
  • Performed administrative functions as assigned; completing questionnaires, tracking alteration process, collection of arrears and resident communications.
  • Maintained schedule and travel logistics for senior management and managed all of Irvine Nutri-Chemical Laboratories' administrative functions.
  • Support administrative personnel for the purpose of providing assistance with other administrative functions within the company as needed.
  • Performed complex, sensitive and high-level administrative functions including preparing confidential correspondence, memos, forms and documents.
  • Performed complex and confidential administrative functions including but not limited to data/spreadsheet files and preparing of board materials.
  • Performed a variety of administrative functions as it relates to portfolio management and capital markets as assigned.
  • Provided program support by overseeing aspects of the logistical human resources and administrative functions of satellite operations.
  • Assist Program General Manager and Deputy Program Manager with diverse administrative functions for the program management office.
  • Performed all executive administrative functions including correspondence, scheduling, traveling, presentation creation and expense reporting.
  • Performed mass mailings, prepared reports, correspondence, handled administrative functions to assist Executive Marketing Director.
  • Initiated a broad range of administrative functions to include obtaining and compiling underwriting renewal insurance information annually.
  • Performed multiple administrative functions including typing of correspondence, meeting planning, travel arrangements and office layout.
  • Coordinated general office operations, as well as supporting Senior Staff with scheduling and other administrative functions.
  • Performed complex and confidential administrative functions including developing documents, payment requests and other forms and documents.
  • Conducted daily administrative functions as well as personal assistance in a confidential, professional and timely manner.
  • Performed daily administrative functions; coordinated extensive travel plans, kept accurate and timely expense account reports.

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28. Direct Reports

average Demand
Here's how Direct Reports is used in Executive Assistant jobs:
  • Provided administrative support to the Vice President and eight direct reports with demonstrated ability to meet demanding deadlines while improving procedures.
  • Processed corporate P-Cards and prepared expense reports for executive and direct reports in accordance with established travel policy guidelines.
  • Managed City Council executive calendar and travel arrangements, provided administrative support to City Council and direct reports.
  • Provided executive-level administrative support to multiple Vice Presidents of the Investment Management division and 30 direct reports.
  • Supported Vice President and direct reports who was often absent and consumed with international delegate obligations.
  • Managed all administrative responsibilities for the Chief Financial Officer and Chief Technology Officer and direct reports.
  • Performed complete administrative duties for the executive of Transaction Services Managing Director and his direct reports.
  • Provide executive-level administrative support to the Director of Heating and Budgeting and several direct reports.
  • Provided executive-level administrative support to the Chief Information Officer of Technology and eight direct reports.
  • Provided executive-level support to President of Operations and Technology as well as direct reports.
  • Provide executive-level administrative support to the CEO of Technology and his direct reports.
  • Arranged complex, detailed domestic and international travel for supervisor and direct reports.
  • Assisted seven executives and their direct reports with administrative duties of varying complexity.
  • Managed calendars and travel for Promotional Accounting department Controller and six direct reports.
  • Recruited and conducted interviews to increase number of direct reports for Regional Vice President
  • Provided administrative support for two Human Resources Recruiting Managers and their direct reports.
  • Provided executive-level administrative support to Director, Manager and their direct reports.
  • Support coordinating departmental direct reports with travel, expenses and internal communication.
  • Managed confidential compensation and bonus information for the President's direct reports.
  • Assisted senior leaders with productivity and performance management of respective direct reports.

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29. Counsel

average Demand
Here's how Counsel is used in Executive Assistant jobs:
  • Deliver dedicated high-level executive administrative support to the Corporate Vice President and General Counsel of this leader in global security company.
  • Performed executive administrative functions and technical program assistance for the agency s General Counsel and Board of Directors.
  • Assisted in the preparation of monthly delinquent counseling statements and canceled government accounts as required by regulation.
  • Provided administrative support to company General Counsel optimizing executive's time; planned and managed daily schedule.
  • Provided support to Executive Vice Presidents/General Counsel and CFO including phone management, correspondence and calendar coordination.
  • Provided high-level administrative support to the Executive Vice President, General Counsel and Chief Administrative Officer.
  • Assisted General Counsel of international banking and finance software company with domestic and international contract administration.
  • Partnered with local colleges, interfaced with career counselors, and presented/promoted corporate employment opportunities.
  • Coordinate with General Counsel and Corporate Secretary to ensure implementation of Board-approved policies and resolutions.
  • Provided support to General Counsel including phone coverage, scheduling of appointments and travel arrangements.
  • Worked closely with outside counsel for legal affairs and coordinating political events for chapter operations.
  • Prepared final agency decisions on formal complaints/coordinated final decisions with the Office of General Counsel.
  • Provided executive support to the Senior Vice President/General Counsel/Secretary and three associate general counsels.
  • Assisted Vocational Counselor with correspondence to attorneys, insurance adjusters, and medical providers.
  • Coordinate travel arrangements for speaking engagements, Setup up counseling meetings and other appointments.
  • Level 3 Communications Provided administrative support to two Executive Vice Presidents/Assistant General Counsels.
  • Communicated efficiently and effectively with internal BNPP contacts and external counsel and parties.
  • Managed professional and personal calendars for Associate General Counsel and Senior Counselors.
  • Researched contracts, confidentiality reports and agreements; conferring with General Counsel.
  • Provided administrative support to the Chief Financial Officer and Vice Chairman/General Counsel.

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30. Executive Management

low Demand
Here's how Executive Management is used in Executive Assistant jobs:
  • Scheduled and coordinated travel arrangements for leadership and executive management; resulted in zero delays in travel while staying under budget.
  • Provided administrative and business support to the CNO Metropolitan Methodist Hospital and support to other members of the executive management team.
  • Research cost savings opportunities as they relate to office/executive administration, including vendor/supplier negotiations, and make recommendations to Executive Management.
  • Analyzed spreadsheet data and ensured accuracy of prospective revenue before final report was presented to executive management including the CEO.
  • Worked closely with the President and executive management team in a dynamic, fast-paced, and intellectually stimulating non-profit organization.
  • Provided administrative support to Executive management via drafting all official company correspondence, typing, filing and performing data entry.
  • Provided administrative and business support to the executive management team of a Global Biotechnology and Pharmaceutical Research and Development company.
  • Established and maintain a harmonious working relationship with Executive management, internal administrative assistants, customers, patients and visitors.
  • Provide executive management support to the Southern Region Senior Vice President and upper level management; maintain official corporate records.
  • Provide administrative support to executive management and senior management to include daily meeting schedules, travel schedules and arrangements.
  • Communicate daily with executive management, instructors and students regarding academic, curricula, policy and procedural matters.
  • Serve as Culture Club Coordinator facilitating an open line of communication between the Engineering Staff and Executive Management.
  • Implement new systems for the efficient execution of administrative duties for executive management in a one-on-one working relationship.
  • Provided administrative and technical support to Senior Management, trained executive management in email protocol and Microsoft Office.
  • Teamed with executive management, accounts payable and human resources for internal weekly updates and company communications.
  • Partner with Executive management teams in planning and executing start-up infrastructures, and organizational development and initiatives.
  • Perform administrative duties to executive management including event arrangements and preparing well-researched accurate reports and correspondence.
  • Assisted executive management personnel including insuring and maintaining confidentiality of all personnel files and company information.
  • Prepared detailed monthly reports; presented reports to executive management and tracked performance of business plan.
  • Supervised and directed three administrative coordinators as well as temporary personnel for the executive management team.

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31. Expense Reports

low Demand
Here's how Expense Reports is used in Executive Assistant jobs:
  • Reconcile Expense reports Maintain database/spreadsheet for Inventory of parts Reconcile reports to General Electric reports Maintain Petty Cash Process Travel Requests
  • Spearhead confidential communications, including phone calls, calendar coordination, expense reports and travel coordination.
  • Interacted with various organizational levels to gather information for preparation of financial and expense reports.
  • Handled financial information and records including processing expense reports and invoices for payment.
  • Managed calendars, processed expense reports and arranged international/domestic travel for the groups.
  • Maintained appointment calendars, processed expense reports and prepared extensive travel schedules.
  • Coordinated and reviewed companies expense reports/office expenses and developed budget control measures.
  • Process monthly expense reports by reconciling extensive supporting documents and accounting codes.
  • Reconciled travel and entertainment expense reports and purchasing card statement reports.
  • Prepared correspondence and prioritized mail and prepared travel and expense reports.
  • Compiled company entertainment expenditures, graphed data and reconciled expense reports.
  • Managed administrative budget and prepared expense reports for all sales executives.
  • Tracked and documented extensive expense reports and met corporate budget restrictions.
  • Coordinated and scheduled appointments, maintained calendars, computed expense reports.
  • Arranged international and domestic travel and processed expense reports for payment.
  • Prepared employee expense reports and monthly corporate American Express reconciliation.
  • Scheduled meetings and executive travel and prepared expense reports.
  • Prepared and reviewed expense reports according to company policy.
  • Processed Monthly Expense Reports and distributed financial documents.
  • Prepared expense reports with varying international exchange rates.

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32. Office Operations

low Demand
Here's how Office Operations is used in Executive Assistant jobs:
  • Maintained office by organizing office operations and procedures, preparing payroll, designing filing systems, reviewing and approving supply requisitions.
  • Job duties include overall preparation of promotional materials, website maintenance, and office operations including customer service and coordinating transactions.
  • Analyze and organize office operations and procedures such as information management/filing systems, requisition of supplies, and other clerical services.
  • Maintain office services by organizing office operations, controlling correspondence, reviewing and approving supply requisitions, and overseeing office logistics.
  • Managed office operations including asset procurement, allocation, support staff management, and organized events for corporate and client visits.
  • Performed any and all other administrative duties to ensure proper work flow and requirements/deadlines are met to support everyday office operations.
  • Assist Executive Director and Deputy Director in all aspects of department budget, day-to-day office operations including IT coordination.
  • Directed day-to-day office operations providing fundamental support to company VP of Gov't Relations, team consultants and operation manager.
  • Streamlined office operations through the effective usage of time management and prioritization skills in an effort to maximize productivity.
  • Directed day-to-day office operations, providing administrative support to company President, Vice President-Human Resources and sales team.
  • Coordinated office activities and schedules, developed and recommended office procedures and systems, ensured smooth office operations.
  • Supervised daily aspects of office operations while simultaneously providing fundamental support to company president and team of consultants.
  • Provided comprehensive, direct support to organizational ownership, while further managing and facilitating front office operations.
  • Coordinated office operations for six satellite sites and assisted Project Managers with the implementation of contract portfolios.
  • Managed daily office operations, provided administrative support to the President and Vice President for information-management processes.
  • Manage the organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency.
  • Operated autonomously while SVP traveled by acting as liaison with executive officers to ensure efficient office operations.
  • Analyzed office procedures to increase efficiency and effectiveness, and to improve accountability for office operations.
  • Managed daily office operations and provided administrative support to the Executive Director and 10-person counseling staff.
  • Direct front office operations including insurance verification, diagnostic test scheduling, referrals and prior authorization.

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33. Executive Staff

low Demand
Here's how Executive Staff is used in Executive Assistant jobs:
  • Collected and prepared information for use in discussions & meetings of executive staff organized and prepared presentation materials for board meetings.
  • Provided executive-level administrative support to the Deputy Superintendent for Health and other executive staff, often times to meet demanding deadlines.
  • Performed special projects as directed by the President/Executive staff including Publications Specialist, Sr. Human Resource Administrator, Travel Coordinator/Recruiter.
  • Acted as primary interface with executive staff coordinating all Board of Directors/Committee meeting logistics and generating PowerPoint presentations and materials.
  • Maintained media equipment and generated Power Point presentations for upper level executive staff, board members and strategic customers.
  • Coordinated travel and accommodations for Executive staff, prepared/reviewed expense reports, assisted with planning company meetings and special events
  • Relieved executive staff of administrative duties by composing letters, memorandums and other correspondence from written and oral instructions.
  • Provide executive administrative assistance to the executive staff as well as coordination of global conferences and meetings.
  • Provided discreet and confidential executive administrative management to the Chairman of Revlon and interacted with executive staff.
  • Provided administrative support to executive staff for special projects related to development, sales and marketing.
  • Helped develop corporate procedures, researched health insurance policies and provided coordination of executive staff schedules.
  • Researched and negotiated rates for air travel/hotel accommodations; processed travel expense reports for executive staff.
  • Coordinated meeting logistics and prepared agendas and presentations for administrative/executive staff meetings and video conferences.
  • Provided executive level support to the president and executive staff for a land redevelopment company.
  • Compiled statistical data used by Senior VP and executive staff to determine quality performance ratings.
  • Provided excellent customer service and was promoted to executive staff management from customer service department.
  • Provided administrative support to the Executive Staff of multiple divisions within Lincoln Property Company.
  • Accompanied Executive staff on business related travel to provide around the clock administrative assistance.
  • Collected and prepared information for use in discussions/meetings of executive staff and outside individuals.
  • Collaborated with executive staff to establish criterion for the selection of discipline models.

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34. SVP

low Demand
Here's how SVP is used in Executive Assistant jobs:
  • Coordinated National and International travel arrangements for SVP and sales department.
  • Reported to SVP Policy Development and provided additional assistance as requested.
  • Drafted communications on behalf of SVP for company-wide distribution.
  • Performed advanced, diversified, and confidential administrative duties, and reported directly to the CEO, CFO, and SVP.
  • Serve as the brand extension for the SVP in escalating and communicating on their behalf and serving as a team liaison.
  • Served as backup to SVP Admin, SVP of Real Estate and Target Properties Division based on exemplary and dependable service.
  • Assisted SVP and Financial administrator in scheduling monthly review meetings to monitor expenditures and track financial targets to remain within budget.
  • Served as the administrative assistant to the SVP and Director of Compensation and Benefits in the Human Re- sources department.
  • Total responsibility of SVP's emails - viewed, printed and informed him of urgent matters that required immediate attention.
  • Answer calls for CEO, VP, SVP, and Corporate management to help with resolution with escalated customer concerns.
  • Served as a back-up to SVP director, to handle issues and attend senior level management meetings in his absence.
  • Managed all administration functions for SVP, and up to four senior management team members with the Treasury Management Department.
  • Assisted the co-founder (COO), CFO and SVP for consumer business with calendar/schedule management and travel coordination.
  • Managed SVP's calendar; coordinated all meetings, including executive-level interviews, and related presentation and catering needs.
  • Supported - Sr. Vice President o Reported directly to SVP of Global Content providing extensive executive and personal support.
  • Handle budgeting for responsible areas, which includes two SVP s, four VP s, and ten Directors.
  • Provided expert administrative services to assigned SVP, VP, and Account Managers of the National Accounts Department team.
  • Supported CEO and SVP of Sales Coordinated national sales meetings, worldwide management meetings and assisted with annual user conference
  • Empowered to act on behalf of the SVP involving all the day-to-day operations with high exposure to confidential/sensitive information.
  • Managed complex calendars, coordinated all travel logistics internationally and domestically for CEO, CFO and SVP of Sales.

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35. Daily Operations

low Demand
Here's how Daily Operations is used in Executive Assistant jobs:
  • Managed daily operations of the Student Development division office and also served as lead administrative assistant for the division.
  • Coordinated daily operations; interfaced directly with senior level executives, staff and vendors regarding all phases of operations.
  • Streamlined daily operations by preparing memos/correspondence, transcribing meeting minutes, managing files/records/documents, and providing inventory management.
  • Anticipated Chief Executive Officers needs by taking initiative in supporting daily operations, and training administrative support staff.
  • Trained and supervised 4 administrative assistants on computer operations, time management, organization and daily operations.
  • Handled the daily operations within facility including historic tours, event planning, donations and restoration/preservation efforts.
  • Managed daily operations and overall administrative functions including, phone operations, troubleshooting, and executive scheduling.
  • Assisted Company president in daily operations of this busy commercial construction firm specializing in department store remodeling.
  • Coordinated daily operations related to the physician surgery schedules, family waiting rooms and surgical patient check-in
  • Provide updates in daily operations and matters demanding executive response, while providing superior customer service.
  • Participated as a member of the support staff team assisting executives in achieving efficient daily operations.
  • Created a detailed Administrative Assistant Manual indicating step-by-step procedures of job responsibilities and daily operations.
  • Executed a wide variety of executive secretarial and administrative duties as required for daily operations.
  • Provide the Advertising Director with high level support and project management to facilitate daily operations.
  • Provided administrative and financial support to the President and senior executives in their daily operations.
  • Support daily operations of family-owned investment business including 27 different entities and 3 charitable foundations.
  • Coordinated daily operations of a small Dietary Supplement company as the Corporate Administrative Assistant.
  • Worked closely with Southern Regional Sales Director in daily operations and managing Regional office.
  • Supported Manager and Supervisors with reporting and analysis while organizing daily operations of office.
  • Assisted executive management team in daily operations through timely and complete administrative support.

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37. High Volume

low Demand
Here's how High Volume is used in Executive Assistant jobs:
  • Maintained and coordinated complex and extremely detailed business and personal calenders as well as high volume domestic and international travel arrangements.
  • Planned and implemented a high volume of domestic and international travel with meticulous attention to detail and cost effectiveness.
  • Reviewed office travel procedures and interviewed/hired travel agency to efficiently handle the high volume of travel requests.
  • Coordinated extensive travel, managed high volume e-mail communications, typed correspondence, reports and presentations.
  • Coordinated a high volume of domestic and international travel arrangements and processed expense reports.
  • Planed a high volume of international and domestic travel arrangements and provide detailed itineraries.
  • Coordinated high volume schedules while providing administrative support to Corporate Director and other Directors.
  • Managed intensive calendar and high volume travel arrangements (domestic and international).
  • Fast-paced and detail-oriented position managing dozens of contractual deadlines for high volume salespeople.
  • Scheduled a high volume of domestic and international travel itineraries for senior-level colleagues.
  • Demonstrated customer demands satisfaction flexibility in a high volume, production environment.
  • Arranged and coordinated high volume of complex international flight and hotel accommodations.
  • Handled a high volume of confidential and sensitive information while exercising confidentiality.
  • Coordinated interview scheduling and travel arrangements for high volume of candidates.
  • Coordinate a high volume of correspondence and communications across multiple channels.
  • Provide administrative support for an extremely high volume medical surgical practice.
  • Communicated extensively with staff through a high volume of electronic messaging.
  • Organized and maintained high volume of departmental files and inventory database.
  • Managed high volume incoming calls and escalating urgent matters appropriately.
  • Managed operations and accounts receivable for high volume local jeweler.

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38. Suite

low Demand
Here's how Suite is used in Executive Assistant jobs:
  • Deliver high-level support to senior stakeholders and C-Suite executives for a global private equity and alternative asset investment firm.
  • General executive secretarial technical tasks, with Microsoft Suite, Outlook, WordPerfect, Database operations and configurations.
  • Coordinated shipping and receiving for customers and suppliers/vendors and creating corresponding paperwork as needed mainly through NetSuite.
  • Developed efficient automated systems using Microsoft Office suite to ensure concise bookkeeping, scheduling and communication transparency.
  • Trained personnel on computer software including Microsoft Office suite and corporate data management systems.
  • Managed extensive event portfolio and event calendar for the Business Development and Executive suite.
  • Supported C-suite executives in calendaring events, meetings and establishing all protocols for business objectives
  • Provided all organizational C-Suite executives with appropriate information pertaining to special security agreement.
  • Liaised with internal/external clients and maintained efficient daily executive suite operations.
  • Coordinated and administered corporate entertainment for the company luxury suite.
  • Developed internal and external presentations using Microsoft office suite tools.
  • Maintain office administration and documentation by utilizing MS Office Suite.
  • Scheduled travel/meetings and scheduled support for executive suite principals.
  • Completed all work projects utilizing suite of Microsoft applications.
  • Prepare presentations/travel logistics/luncheons/individual suite meetings for high profile conferences.
  • Coordinated scheduling and travel for executive suite personnel.
  • Processed highly confidential correspondence for C-suite level executives.
  • Managed social media platforms using HootSuite
  • Managed event stadium suite tickets/attendance.
  • Provide confidential administrative support to the Operations manager as well as C-suite executives traveling to New York from across the country.

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39. Sharepoint

low Demand
Here's how Sharepoint is used in Executive Assistant jobs:
  • Developed SharePoint sites to easily retrieve and record meetings/discussions and file historical information during the due-diligence process for acquiring new companies.
  • Designed and administered the Global Executive Assistant SharePoint site to effectively share information among North American Executive Assistants.
  • Assisted a Chief Executive Medical Officer developing and maintaining a Microsoft SharePoint-based and paper-based filing and records system.
  • Managed calendars and integration with SharePoint tracking solutions and/or Excel analyses of trends to remove non-value added components.
  • Managed and stored electronic copy of submitted proposals and sensitive government information in SharePoint and GroupShare servers.
  • Spearheaded SharePoint administration including access to team members, keeping folders and files up-to-date and organized.
  • Created and updated internal corporate financial website via Microsoft SharePoint for high level financial group meetings.
  • Maintained and updated a SharePoint site to facilitate the data collection and storage of regulatory correspondence.
  • Maintain IT Procurement library by updating Expenditure Log with required documents saved on Intranet SharePoint.
  • Provided SharePoint, writing, editing and administrative support to the director of corporate communications.
  • Managed intranet content for department SharePoint site collection and Yammer enterprise social networking platform.
  • Key Contribution: Innovated use of SharePoint for file distribution and established document library.
  • Created, maintained and distributed reporting databases via SharePoint to increase departmental performance.
  • Updated and maintained company web pages and generated organizational charts in SharePoint.
  • Manage the SharePoint library for Enterprise Strategic Initiative and Blueprinting presentations.
  • Developed and maintained SharePoint sites for board activities and electronic surveys.
  • Develop and manage team and project-specific Microsoft SharePoint collaboration websites.
  • Utilize designated SharePoint site for reading materials and shared documents.
  • Processed daily schedules in SharePoint including meeting details and follow-ups.
  • Developed and administered SharePoint site collections for Government Services.

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40. Committee Meetings

low Demand
Here's how Committee Meetings is used in Executive Assistant jobs:
  • Scheduled appointments and calendar maintenance * Recorded and transcribed minutes for various committee meetings * Prepared informational packets for various committee meetings
  • Maintained Chief of Business calendar and communicated across departments to schedule senior level steering committee meetings, and daily operational meetings.
  • Recorded, transcribed and distributed all subsidiary Board and Shareholder meetings and Investment Committee meetings minutes while maintaining confidentiality.
  • Coordinated board and committee meetings while managing schedules and information of financial reports to assist preparation and distribution.
  • Gathered financial information for board of directors and financial committee meetings, produced board books and coordinated distribution.
  • Coordinated and scheduled committee meetings and conference calls; while effectively monitoring and managing staff calendars on Outlook.
  • Prepared presentations and written and electronic correspondence produced reports and typed memos for weekly Investment Committee meetings.
  • Gathered meeting materials from management staff-monthly for distribution to board members in preparation of committee meetings.
  • Worked directly with staff during session during committee meetings and provided additional support to legislators.
  • Organized and coordinated quarterly Financial Statement Disclosure Committee meetings attended by over 30 senior executives.
  • Attended meetings, took/transcribed/disseminated minutes for Directors Campus Leadership and Quality Improvement Committee meetings.
  • Coordinated board and committee meetings, including schedules and information preparation and distribution.
  • Develop and compile support documentation for the quarterly Executive Institutional Compliance Committee meetings.
  • Manage and maintain required documentation for Internal Operations Committee meetings and charitable contributions.
  • Managed and prioritized Executive's calendar; organized and supported monthly committee meetings.
  • Worked together with Department Heads to proactively coordinated and prepared for committee meetings.
  • Prepared agendas and coordinated Board committee meetings and interoffice weekly administrative meetings.
  • Coordinated calendars and scheduled board meetings, special committee meetings and teleconferences.
  • Coordinated committee meetings, including preparing agendas and organized presentation materials.
  • Prepared PowerPoint presentations and agendas for quarterly Board and Committee meetings.

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41. Client Meetings

low Demand
Here's how Client Meetings is used in Executive Assistant jobs:
  • Coordinated preparation and timely dissemination of company reports and slide presentations for board and client meetings.
  • Coordinated client meetings/presentations by arranging for facilities and issuing appropriate information to attendees.
  • Provided calendar support and coordinated client meetings for Managing Director and Vice President.
  • Coordinated and hosted successful client meetings, created invitations and promotional materials.
  • Developed innovative PowerPoint presentation used by the market executive in client meetings.
  • Coordinated internal/external client meetings and events, and ordered catering if required.
  • Managed calendars and coordinated logistics support for internal and client meetings.
  • Prepared documentation for client meetings, interviews and off-site presentations.
  • Created PowerPoint presentations for quarterly Senior Executive and client meetings.
  • Created presentations and marketing materials for client meetings/client seminars.
  • Developed PowerPoint presentations for monthly corporate and client meetings.
  • Coordinated necessary logistics for conferences and client meetings.
  • Coordinated and prepared for client meetings in- and out-of-office
  • Update category presentations for sales representative client meetings.
  • Developed PowerPoint presentations for senior management client meetings.
  • Coordinated critical internal and external business/client meetings.
  • Prepared marketing and presentations for client meetings
  • Prepared agendas and made arrangements, such as coordinating speakers, catering and meeting space for PBM team and client meetings.
  • Organized sales and training meetings, scheduled client meetings and interfaced between consultants and clients to ensure superior customer service experience.
  • Scheduled client meetings, training, and continuing education courses for engineering professionals, as well as for the non-professional staff.

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42. SR

low Demand
Here's how SR is used in Executive Assistant jobs:
  • Developed an understanding of Alternative Education for Disruptive Youth programs responsibilities and requirements under the standards of Pennsylvania Department of Education.
  • Maintained files and records related to accountability of teaching requirements and planning instruction in the classroom atmosphere.
  • Coordinated weekly/quarterly/yearly retreats for Sr. Staff, Branch Managers and Account Representatives, including travel arrangements.
  • Carried out responsibilities in organizing and running grassroots amateur soccer tournaments and youth soccer development programs.
  • Assisted in implementing corporate strategies to address concerns and threat possibilities relating to business disruptions.
  • Coordinated and prepared marketing materials and represented SRC at various defense industry conferences.
  • Provided administrative support to Director Pharmacy Operations, Director Pharmacy Practice, Sr.
  • Developed materials for publications, classroom and online instruction and publications.
  • Provided administrative and secretarial support to Sr. Department Managers.
  • Provided administrative support to President/CEO, Sr. Vice President
  • Provided assistance during annual off-site Competitive Crossroads events.
  • Enhanced productivity by upgrading processes in classroom technologies.
  • Coordinate supplier introduction to Boeing Procurement Sr. Management.
  • Coordinated 12th grade Commencement and Israel Trip, annual grade-level overnight trips, and special events led by Head of School.
  • Provided organizational and administrative support to the Customer Communication and Online Media Department, including Sr. Director and staff of 50.
  • Served as executive assistant to the Sr. Vice President and General Manager of Pizza Hut Co-op Concept supporting the Dallas office.
  • Provide comprehensive administrative support to the Vice President, Director, 3 Sr. Managers and 450 team members within 5 countries.
  • Handled all administrative duties, coordination of a wide variety of projects, CSR responsibilities, operated all Magellan software systems.
  • Prepare quarterly QSR meetings with NY and NJ team members by collaborating with the production center to create detailed QSR books.
  • Provided logistical support to Sr. Vice President, Sales and Marketing staff that included extensive communication to internal and external customers.

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43. Press Releases

low Demand
Here's how Press Releases is used in Executive Assistant jobs:
  • Prepared Commissioner's Committee and Commission Agenda Briefings; Reviewed agenda item and press releases for grammatical errors and logical inconsistencies.
  • Coordinated the timely distribution of daily reports and press releases handling confidential materials with extreme discretion.
  • Involved in planning and developing company press releases and investor information packets.
  • Prepared detailed press releases on behalf of the Assistant Superintendent and Superintendent.
  • Participated in press releases announcing quarterly earnings releases and company announcements.
  • Send and receive/distribute timely press releases regarding activities of United Way.
  • Supported company associates by proofreading press releases and creating presentations.
  • Coordinated and distributed product advertising and press releases to publications.
  • Created and distributed press releases and other marketing collateral.
  • Distributed press releases, internal announcements and financial reports.
  • Drafted press releases and managed disclosure requirements.
  • Drafted and supported press releases effectively.
  • Prepared press releases and organizational announcements.
  • Prepare for and attend press conferences, and community meetings, composition and distribution of press releases, liaison with media.
  • Arranged weekly board of director meetings and assisted with preparing presentations, sponsorship proposals, press releases, and strategy documents.
  • Worked with public relations to track and log media coverage, maintain press kits and article reprints, generate press releases.
  • Maintained Microsoft Outlook database of customer and media information used for direct mailings, press releases and invitations to industry functions.
  • Edited and disseminated marketing materials for Interactive Marketing Team: press releases, white papers, trade show planning and preparation.
  • Create press releases, kits, and other distribution material for all information regarding artist(s) or company brands.
  • Developed and issued Press Releases for high profile inmates, i.e., World Trade Center Terrorists, Mafia leaders, etc.

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44. Scheduling Appointments

low Demand
Here's how Scheduling Appointments is used in Executive Assistant jobs:
  • Managed the Director and Deputy Director calendar including but not limited to scheduling appointments and meeting, conferences and speaking engagements.
  • Performed secretarial duties that included scheduling appointments with media professionals, program participants, and helped participants with the enrollment process.
  • Performed multiple administrative duties including typing of correspondence, scheduling appointments, calendar management, travel arrangements, and meeting planning.
  • Calendar management includes greeting and hosting visitors, scheduling appointments and supporting other visiting executives as well as managing my time.
  • Performed various secretarial and administrative duties including typing and formatting documents, providing phone coverage, scheduling appointments and travel plans.
  • Provided administrative support to three executive professionals and responded to twenty to thirty student inquiries daily, managing and scheduling appointments.
  • Excelled in customer service including problem solving, timely follow up, assisting in answering phones and scheduling appointments/travel arrangements.
  • Managed large, rapidly expanding patient load including scheduling appointments and procedures, verification of insurance coverage, and follow-up.
  • Managed travel arrangements for proprietor, as well as many personal requests involving scheduling appointments and managing home improvements.
  • Maintained all management calendars by scheduling appointments and meetings coordinated staff meetings and assisted in office management related tasks.
  • Provided customer service to inbound callers by scheduling appointments, answering inquiries and providing resolution to billing disputes.
  • Provided secretarial and reception services including, scheduling appointments, and maintaining accurate, up-to-date confidential patient files.
  • Maintained electronic calendars for executives in Outlook, scheduling appointments, internal meetings, teleconference calls and videoconferencing.
  • Maintain client and professional relations including but not limited to scheduling appointments, correspondence and handling individual files.
  • Customized administrative support functions; scheduling appointments, maintaining calendars, travel arrangements, and processing complex expenses.
  • Provided on-site customer support; scheduling appointments, reviewing information, preparing finalized documents for client pick-up.
  • Manage expense reporting and processing, prioritizing and scheduling appointments, processing confidential information and performing follow-up.
  • Provided clerical assistance to the Chairman including scheduling appointments, coordinating calendar, answering correspondence, etc.
  • Calendar scheduling appointments, meetings with department chairs, university administration, university and college personnel.
  • Provided administrative support through effectively maintaining and coordinating calendars, scheduling appointments, meetings and conferences.

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45. Action Items

low Demand
Here's how Action Items is used in Executive Assistant jobs:
  • Administer conference facilitation, creation and delivery of graphics, briefing material, tracking of action items and associated documentation.
  • Simplified engineering department projects by writing Access database to monitor progress with lessons learned on completed action items.
  • Prepared agendas, materials and compiled and tracked action items from weekly ExxonMobil and contractor management interface meetings.
  • Provided communications to members of campaign executive committee, including minutes, discussion materials and action items.
  • Observe and implement operating preferences of executive and facilitate/anticipate daily needs, directly assist in action items.
  • Provided comprehensive support for high-level meetings including preparing agendas and minutes and carefully monitoring all action items.
  • Prepared meeting agendas and carefully monitored all action items, ensuring a timely flow of information.
  • Managed special projects including recording project meetings and managing follow-up on action items registered for executive.
  • Facilitate presentations and handle technology for meetings, following up on action items and decision implementation.
  • Prepared meeting agendas and carefully monitored all action items including the compilation of individualized reports.
  • Prepared all action items to staff as appropriate for internal and external presentation and communications.
  • Transcribed detailed minutes and extracted action items for distribution to essential personnel for completion.
  • Anticipated calendar by ensuring readiness for all meetings/calls along with tracking any action items.
  • Supported human resources and legal by taking and distributing minutes/action items and communication directives.
  • Published executive's weekly meeting minutes/action items and uploaded Excel document to Intranet.
  • Administered and documented weekly office meetings, prepared meeting materials and action items.
  • Recorded and distributed meeting minutes and tracked action items developed at meeting.
  • Screened incoming calls/visitors; attended meetings capturing minutes and action items.
  • Identified and tracked action items for timely completion identifying response errors.
  • Recorded action items and followed up on departmental meeting agenda.

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46. Trade Shows

low Demand
Here's how Trade Shows is used in Executive Assistant jobs:
  • Maintain professional and technical expertise by attending trade shows and educational programs, establishing personal network and reviewing industry publications.
  • Scheduled travel arrangements for executives attending trade shows and yearly conference meetings with our insureds.
  • Attend and participate in industry trade shows to build lasting relationships with manufacturer representatives.
  • Coordinate educational exhibit at various medical trade shows.
  • Coordinated trade shows and assisted Business Development team.
  • Coordinated and participated in various industry trade shows.
  • Coordinated setup for international trade shows and conferences.
  • Complete responsibility for preparation of industry trade shows.
  • Preformed administrative assistance for biannual trade shows.
  • Managed trade shows and magazine advertisements.
  • Participated at Industry Trade Shows/Conferences.
  • Schedule, coordinate and maintain all travel arrangements, trade shows, meetings and appointments, including both business and personal.
  • Represented the company at national trade shows and was the sales representative for fitness equipment designed for children by Health Vantage.
  • Organized and represented company at trade shows to demonstrate equipment, grow the customer base, and generate new business opportunities.
  • Coordinate and participate in promotional activities and trade shows, working with developers, advertisers, to market products and services.
  • Arrange continuing education for the staff including a government sponsored Excel training program as well as various trade shows and seminars.
  • Worked directly with both the Management and Sales department to organize the teams' various trade shows and industry events.
  • Coordinated events, maintained all details pertaining to client trade shows, communicated with exhibitors, and managed on-site logistics.
  • Organized and oversaw handling of various conventions and trade shows; coordinated outbound/return shipments of booth equipment and collateral materials.
  • Assisted the Veterinary division with their annual out-of-state trade shows, as well as represented the company at these events.

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47. Bank Deposits

low Demand
Here's how Bank Deposits is used in Executive Assistant jobs:
  • Submitted reports, managed bank deposits, assisted with monthly financial reconciliations, and conducted weekly merchandise inventory as required.
  • Reconcile accounts payable/receivable, prepared bank deposits, petty cash request, controlled inventory and maintained equipment and technology.
  • Support to General Manager, including bank deposits and reconciliation and check register reconciliation for growing franchise offices.
  • Researched account transactions using Quicken; assisted with bank deposits and management of personal calendar.
  • Handled all accounting functions including QuickBooks transactions, bank deposits and monthly reconciliation.
  • Managed accounts receivable/payable, including process of bank deposits and delinquent follow-up.
  • Reconciled, verified and compiled a summary of bank deposits information.
  • Prepared bank deposits, controlled inventory and maintained equipment and technology.
  • Submitted prescription drug reimbursement claims and prepared bank deposits.
  • Handled accounting responsibilities including billing and bank deposits.
  • Collected and reported donations and prepared bank deposits.
  • Processed accounts payable/receivable and prepared daily bank deposits.
  • Prepared bank deposits and reconciled deposit books/bank receipts.
  • Monitored office payroll and submitted bank deposits.
  • Processed bank deposits and reconciliations in QuickBooks/Quicken.
  • Prepared bank deposits, managed accounting files
  • Prepared bank deposits and reconciled accounts.
  • Prepared and executed bank deposits.
  • Prepared bank deposits and reconciliations.
  • Maintained financial reports, wire transfers, bank deposits, A/P and A/R, 1099's, payroll and sales objectives.

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48. Executive Meetings

low Demand
Here's how Executive Meetings is used in Executive Assistant jobs:
  • Demonstrated efficiency and professionalism in handling phone calls, attending executive meetings and delivered internal administrative communications to various functional teams.
  • Demonstrated high-level of sensitivity for confidential information; recorded meeting minutes for Operational/Executive meetings as well as Board of Director meetings.
  • Assisted National Sales Managers by generating detailed PowerPoint presentations and Excel finance spreadsheets for use in customer and senior executive meetings.
  • Planned and coordinated corporate special events and executive meetings, resulting in increased responsibilities due to the satisfaction of participants.
  • Prepared high-quality PowerPoint presentations and Excel spreadsheets & charts that had high degree of visibility in divisional executive meetings.
  • Managed executive meetings and video conference calls; collaborated recruiting with external executive placement firms to arrange candidate interviews.
  • Drafted letters and documents, formulated various data, synthesized national executive meetings, and coordinated shipments.
  • Required interaction with both, internal and external executives and assistants, to coordinate executive meetings.
  • Worked closely with management to develop quarterly management audits that were presented at the executive meetings.
  • Developed digital presentations for executive meetings, establishing content and building, modifying and distributing slides.
  • Organized and coordinated executive office, facilitating high-level executive meetings and events for the Emmy Awards.
  • Developed complex presentations for executive meetings; maintained a comprehensive filing system of corporate documentation.
  • Coordinated and executed logistics for executive meetings, presentations, company dinners and events.
  • Maintained calendar management, coordinating a variety of complex executive meetings and recorded minutes.
  • Prepare internal and external presentations for executive meetings including quarterly Board of Directors meeting.
  • Maintained executive's calendar, made all travel arrangements and coordinated bi-monthly executive meetings.
  • Collect and organize confidential associate information to be used in Human Resource executive meetings.
  • Developed engaging PowerPoint and Excel presentations for use by Directors in executive meetings.
  • Maintained the executive director's calendar and organized key executive meetings and conferences.
  • Utilize Microsoft Word Suite to design presentations and supporting material for executive meetings.

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49. Day-To-Day Operations

low Demand
Here's how Day-To-Day Operations is used in Executive Assistant jobs:
  • Directed day-to-day operations, providing fundamental support to Director of Security, Deputy Director of Security and two Security Managers.
  • Manage the day-to-day operations of the office including supply management and coordination with landlord of facilities and operational issues.
  • Support Vice President for University Relations including calendars, travel (domestic/international), meetings, day-to-day operations.
  • Conducted research and created several industry-related databases to aid the bankers and research department in their day-to-day operations.
  • Managed day-to-day operations for all administrative functions - ensuring procedures are completed in a smooth and expeditious manner.
  • Charged with supervising two direct report administrative assistants, successfully managing the day-to-day operations of the Business Unit.
  • Interact with different departments and internal business partners and external vendors to ensure day-to-day operations runs smoothly.
  • Coordinated with the Executive Director and Director of Programs with effective program strategies for day-to-day operations.
  • Demonstrated capacity to develop and maintain comprehensive administrative processes that improve the efficiency of day-to-day operations.
  • Direct day-to-day operations efficiently and systematically, providing fundamental support to the CFO and Management Team.
  • Provided executive-level administrative support to President and Vice-Presidents by managing the day-to-day operations of the office.
  • Supported executive management team in all day-to-day operations of a start up internet company.
  • Worked closely with general manager and handled day-to-day operations of food-service company for college.
  • Managed day-to-day operations tasks and typed specifications for construction projects for family-owned architectural firm.
  • Provide and develop administrative Strategies to support day-to-day operations, Administrative efficiency and effectiveness.
  • Managed administrative activities which impact the day-to-day operations and efficiency of the department.
  • Performed a variety of executive level administrative duties to ensure smooth day-to-day operations.
  • Manage administrative and logistical details associated with the day-to-day operations of the foundation.
  • Managed day-to-day operations and activities of the Consul General and four senior-level Consuls.
  • Established and communicated procedures used in day-to-day operations and made revisions as appropriate.

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50. Presentation Materials

low Demand
Here's how Presentation Materials is used in Executive Assistant jobs:
  • Designed and coordinated presentation materials for meetings and speaking engagements with outside analysts, internal lines of business and external clients.
  • Developed high-quality presentation materials on economic trends for lectures conducted by Edwin Burton, Professor of Economics at University of Virginia.
  • Prepared and assembled agency Stockholder and Board of Directors meeting materials, in addition to staff meeting financial presentation materials.
  • Assist Management Committee in presentation support as needed, preparing agendas, presentation materials, and coordinating conference room equipment.
  • Create presentation materials and weekly newsletters for entire company, collaborating with multiple departments to improve overall quality and efficiency.
  • Provided banquet services for venue and off-premises events, including producing presentation materials, contract negotiation and program management.
  • Organized all company meeting arrangements, including video conferencing, travel, accommodations, equipment, and presentation materials.
  • Researched, gathered and analyzed complex data to prepare reports, proposals and presentation materials using various software applications.
  • Prepare vendor and internal executive presentation materials, spreadsheets and correspondence vital to the management team negotiation process.
  • Set up television interviews and speaking engagements and prepared presentation materials for a wide variety of audiences.
  • Produced comparison reports, loss reports, created presentation materials, and data analysis required for correspondence.
  • Provide administrative support including preparation of reports, graphs, presentation materials and statistical information.
  • Coordinated and prepared for regular in-house town hall meetings using PowerPoint to generate presentation materials.
  • Prepared Power Point presentation materials, manuals and electronic presentations for internal and external meetings.
  • Prepared all primary and interdepartmental reports, composed financial spreadsheets, charts and presentation materials.
  • Assisted President/COO and CEO/Chairman with preparation of presentation materials for numerous speaking engagements and meetings.
  • Produced and prepared portfolio and research reports and presentation materials for executive client visits.
  • Prepared presentation materials to assist upper management in meetings and discussions; coordinated meetings.
  • Prepared reports, presentation materials, correspondence with exceptional attention to detail and accuracy.
  • Scheduled monthly staff meetings, oversaw agenda, ordered catering and collected presentation materials.

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20 Most Common Skill for an Executive Assistant

Financial Statements12%
Office Supplies10%
Meeting Minutes7.3%
Powerpoint6.9%
Scheduling Meetings6.7%
Travel Arrangements6.4%
Special Events6.4%
Customer Service6.3%

Typical Skill-Sets Required For An Executive Assistant

RankSkillPercentage of ResumesPercentage
1
1
Financial Statements
Financial Statements
8.6%
8.6%
2
2
Office Supplies
Office Supplies
7.2%
7.2%
3
3
Meeting Minutes
Meeting Minutes
5.2%
5.2%
4
4
Powerpoint
Powerpoint
5%
5%
5
5
Scheduling Meetings
Scheduling Meetings
4.9%
4.9%
6
6
Travel Arrangements
Travel Arrangements
4.6%
4.6%
7
7
Special Events
Special Events
4.6%
4.6%
8
8
Customer Service
Customer Service
4.5%
4.5%
9
9
Conference Calls
Conference Calls
3.7%
3.7%
10
10
Phone Calls
Phone Calls
3.4%
3.4%
11
11
Special Projects
Special Projects
3.1%
3.1%
12
12
Calendar Management
Calendar Management
2.7%
2.7%
13
13
Data Entry
Data Entry
2.6%
2.6%
14
14
Staff Members
Staff Members
2.4%
2.4%
15
15
Administrative Assistance
Administrative Assistance
1.9%
1.9%
16
16
Human Resources
Human Resources
1.8%
1.8%
17
17
Real Estate
Real Estate
1.6%
1.6%
18
18
Quickbooks
Quickbooks
1.6%
1.6%
19
19
Administrative Tasks
Administrative Tasks
1.4%
1.4%
20
20
Executive Level
Executive Level
1.4%
1.4%
21
21
Telephone Calls
Telephone Calls
1.3%
1.3%
22
22
Business Development
Business Development
1.3%
1.3%
23
23
Executive Support
Executive Support
1.3%
1.3%
24
24
Project Management
Project Management
1.2%
1.2%
25
25
Confidential Information
Confidential Information
1.2%
1.2%
26
26
Word Processing
Word Processing
1.1%
1.1%
27
27
Administrative Functions
Administrative Functions
1.1%
1.1%
28
28
Direct Reports
Direct Reports
1.1%
1.1%
29
29
Counsel
Counsel
1.1%
1.1%
30
30
Executive Management
Executive Management
1%
1%
31
31
Expense Reports
Expense Reports
1%
1%
32
32
Office Operations
Office Operations
1%
1%
33
33
Executive Staff
Executive Staff
0.9%
0.9%
34
34
SVP
SVP
0.9%
0.9%
35
35
Daily Operations
Daily Operations
0.9%
0.9%
36
36
Legal Documents
Legal Documents
0.9%
0.9%
37
37
High Volume
High Volume
0.8%
0.8%
38
38
Suite
Suite
0.8%
0.8%
39
39
Sharepoint
Sharepoint
0.8%
0.8%
40
40
Committee Meetings
Committee Meetings
0.8%
0.8%
41
41
Client Meetings
Client Meetings
0.8%
0.8%
42
42
SR
SR
0.8%
0.8%
43
43
Press Releases
Press Releases
0.8%
0.8%
44
44
Scheduling Appointments
Scheduling Appointments
0.7%
0.7%
45
45
Action Items
Action Items
0.7%
0.7%
46
46
Trade Shows
Trade Shows
0.7%
0.7%
47
47
Bank Deposits
Bank Deposits
0.7%
0.7%
48
48
Executive Meetings
Executive Meetings
0.7%
0.7%
49
49
Day-To-Day Operations
Day-To-Day Operations
0.6%
0.6%
50
50
Presentation Materials
Presentation Materials
0.6%
0.6%

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