Executive assistant jobs in Johnson City, TN

Since our beginnings in 1914, Price & Ramey Insurance has become a leader in providing quality protection for thousands of individuals & families throughout our region. Providing the best in coverage and personal service is just one of the many reasons why today, more than ever, people are choosing Price & Ramey Insurance for their insurance needs, whether it be Auto, Home, Health, Business, Liability, Life, or other. With over 100 years in the insurance industry and multiple locations across East TN, Price & Ramey is the place to take your career to the next level. This role will include typical assistant duties, as well as special projects across all agency departments. The perfect candidate will be abundantly resourceful, detail-oriented, diligent, organized, and a self-starter. This person will shine in an always-changing environment and will enjoy learning and providing administrative support to company executives. Responsibilities: Assist the CEO, COO, and CSO by scheduling meetings, following up on deliverables, rearranging for conflicts where needed, assisting in travel arrangements, running errands, making calls, sourcing and gathering information for pre-meeting briefings, and so forth. Take, maintain, and keep detailed records from various sources such as meeting minutes, memos, etc. Administrative and occasional receptionist functions, such as answering phones, handling mail, running errands, and other typical intraoffice tasks Facilitating, planning, scheduling, and supporting company meetings and trainings, using any necessary presentation and video conferencing equipment and applications. Handling client, and employee-facing company communications, across various platforms such as email announcements, newsletters, social media, etc. Accommodate guests for meetings and trainings with conference room set up, technology assistance, and providing refreshments or catering arrangements when needed. Assist regularly with various teams on specific projects as needed, with tasks such as spreadsheets, PowerPoint presentations, marketing material, event set-up, trade show attendance, etc. Other duties may include the rare occasional appointments outside of normal business hours or company-paid day trips or overnight business travel. Our Perfect Candidate: Resourceful - This position will collaborate with multiple companies, people, and systems. We are looking for someone who is a self-starter who thrives in an agile and fast-growing company. No two days are alike in this role, so the ability to source the appropriate information and quickly learn new things is paramount while further seeking out the resources you need to accomplish the task at hand. Very Organized - With multiple projects in the air at a given time, the candidate should be incredibly organized and independent. Diligent- Diligence is key for this role as we don't stand over anyone's shoulder here. The ideal person will be detail-oriented and very conscientious while taking great pride in their work. Self-Starting - Having some foresight about the task ahead and anticipation for what will be needed. Just some basic thoughtfulness, for example, if we have guests, having waters out and the TV set up beforehand. Discrete - This position will have access to a great deal of company confidential information while working closely with the executive team will further expose this person to highly privileged information. Maintaining strict professional discretion is an absolute must. Friendly and Outgoing - We are an office that enjoys working and collaborating with one another. The perfect candidate will be very outgoing, approachable, and highly personable. Adaptable - We are a growing business so new things are always being explored, we are looking for someone interested in growing with us and taking on all that is ahead! Requirements: Highly Proficient in Basic office technology, such as computers, phones, printers, TV, etc. Microsoft Office: Word, PowerPoint, Excel, and Outlook Valid driver's license A high school diploma is required, a college degree is preferred 2+ years experience in an office setting Notary Public preferred, or the ability to become certified Willingness to occasionally attend events and/or meetings outside of normal business hours, such as breakfast or dinner meetings Ability to travel for company meetings/events Pay will be commensurate with experience and skill.

**Requisition ID:** 178708 **Job Level:** Mid Level **Home District/Group:** Southeast District **Department:** Administration **Market:** Industrial **Employment Type:** Full Time The Site Construction Administrator will provide on-site administrative support for a large-scale hurricane repair job to include pedestrian trail reconstruction, bridges, drainage etc. This role ensures smooth coordination between field operations, subcontractors, vendors, and corporate teams. The ideal candidate is detail-oriented, proactive, and experienced in construction administration within fast-paced environments. **District Overview** Kiewit's Southeast District specializes in heavy civil, transportation and water resource markets, and has played a significant role in building infrastructure throughout the fast-growing southeastern United States. Since the 1970s, we have built projects from Maryland to Florida and west to Louisiana. Our operations include highways, airports, mass transit, tunnels, water and wastewater facilities, dams and infrastructure work. **Location** Primary location: Near or local to Damascus, VA **Responsibilities** **Human Capital Management** + Coordinate onboarding, transfers, and termination documentation. + Process pay addition requests in accordance with established guidelines. + Serve as on-site I-9 documentation coordinator. **Accounts Payable** + Assist with AP routing and AIMX coding processes. + Monitor AP workflow for accuracy and timely completion. + Support cost center reviews and vendor management activities. **Compliance** + Provide administrative support for compliance-related steps and documentation. **Office Administration** + Manage outgoing FedEx shipments and receive incoming deliveries (UPS, USPS, FedEx). + Maintain office supply inventory and process shopping cart requests. + Assist with travel card reconciliation for management. + Provide support for Concur expense reporting. + Coordinate meals and catering orders for meetings. + Oversee office utilities and related vendor communications. \#LI-MP2 **Qualifications** - Prior administrative support experience required - A bachelor's or associate's degree related to the role strongly preferred - Strong written and verbal communication skills - Strong expertise in Microsoft Office (Word, Excel, PowerPoint, Outlook) - Solid skills with peripheral technology such as printers, digital cameras, scanners and A/V equipment - Previous track record of successfully meeting deadlines and project expectations - Ability to work with people at all levels of the organization, including senior leadership, as needed - Outstanding attention to detail and strong organizational skills - Ability to maintain strict confidence of important, sensitive information and materials - Enthusiastic team player with an interest in helping the team stay connected and working effectively together Other Requirements: + Regular, reliable attendance + Work productively and meet deadlines timely + Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment. + Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies. + Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required. + May work at various different locations and conditions may vary. We offer our fulltime staff employees a comprehensive benefits package that's among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off. Equal Opportunity Employer, including disability and protected veteran status. Company: Kiewit

At BWX Technologies, Inc. (NYSE: BWXT), we are People Strong, Innovation Driven. A U.S.-based company, BWXT is a Fortune 1000 and Defense News Top 100 manufacturing and engineering innovator that provides safe and effective nuclear solutions for global security, clean energy, environmental restoration, nuclear medicine and space exploration. With more than 7,800 employees, BWXT has 14 major operating sites in the U.S., Canada and the U.K. We are the sole manufacturer of naval nuclear reactors for U.S. submarines and aircraft carriers. Our company supplies precision manufactured components, services and fuel for the commercial nuclear power industry across four continents. Our joint ventures provide environmental restoration and operations management at a dozen U.S. Department of Energy and NASA facilities. BWXT's technology is driving advances in medical radioisotope production in North America and microreactors for various defense and space applications. For more information, visit ************* Follow us on LinkedIn, X, Facebook and Instagram. Welcome to BWXT We believe in empowering our employees and cultivating a dynamic workplace that fosters growth and collaboration. Whether you're an experienced professional or just starting your career, you'll find opportunities to challenge yourself, learn from seasoned experts, and contribute to nuclear innovation. We required a diverse range of skills to support our work in the markets that drive our business and welcome candidates from all backgrounds and life stages who are passionate about making a difference. Position Overview: As Administrative Assistant, this position will be responsible for supporting the Nuclear Operations Group (NOGJ) Jonesborough, in person at the NOGJ plant site. You will provide overall administrative support to the General Manager and other senior staff members and various functional areas. The individual must be mature, professional, capable of exercising discretion, maintaining confidentiality, and working under limited supervision. Location: Jonesborough, Tennessee Your Day to Day as an Administrative Assistant: * Provides administrative and clerical support for NOGJ site management including but not limited to recording meeting minutes, tracking action items, coordinating schedules and Outlook calendars, records management, scheduling travel, processing expense reports, preparing purchase requisitions, and reconciling department budget plan versus actuals. * Scheduling the Administrative Conference Room, GM Conference Room, and NOGJ Conference Center and various other conference rooms throughout the facility * Planning and arranging on-site and off-site meetings including agenda preparation, venue set-up, and ordering/setting up meals * Routinely interact with vendors, contractors, customers, representatives of professional organizations and public agencies * Capable of taking on additional duties such as routine Accounts Payable functions and may include but not be limited to invoice processing, check requests, expense reconciliations, etc. * Support timecard processing and reconciliation of time files/project costs * Maintain and support the BWXT Ordnance Tennessee technical library and perform related records management functions * Perform various other duties as assigned. * Provide assistance in other areas of the facility as required Required Qualifications: * A High School Diploma or equivalent and five (5) years directly related experience * Prior experience supporting general manager, plant manager and/or executive staff members preferred * Additional education in a business-related field desired * Experience in a manufacturing/industrial environment desired * Ability to communicate effectively, both verbally and in writing * Ability to operate standard office equipment * Must have strong demonstrable computer literacy and knowledge in Microsoft Office Suite - Word, Excel, PowerPoint, etc. * Must be able to communicate effectively with all levels of personnel, internally and externally, including corporate personnel, visitors, customers, auditors, contractors, vendors, and state, local and federal officials * Must be able to work effectively in a team environment * Must be a U.S. Citizen with no dual citizenship * Must be able to obtain and maintain a U.S. Department of Defense (DOD) and possible Department of Energy (DOE) clearance and satisfy federal government requirements for access to government information What We Offer: * Competitive salary and benefits package, including health, dental, and retirement plans. * Flexible work schedules and paid time off to promote a healthy work-life balance. * Professional development opportunities, including mentorship programs and sponsorship for continuing education. * An inclusive atmosphere that celebrates new perspectives and supports collaboration between different generations. * The chance to be part of a mission-driven organization making a positive impact on the future of energy. * Opportunities for continuous learning and training to grow throughout your career! Pay: $$23.56 - $$34.62 The starting hourly rate for this position in Tennessee (US-TN) at the start of employment is expected to be between $$23.56 and $$34.62 per hour. The hourly rate offered is based on local job market factors and other objective business considerations. Subject to these considerations, the total compensation package for this position may also include other elements, such as a full range of medical, retirement, and/or other benefits. Details of participation in these benefit plans will be provided at such time the selected job candidate receives an offer of employment. If hired, the selected job candidate will be employed 'at-will,' unless employed at a location and in a position subject to a collective bargaining agreement. The company further reserves the right to modify the hourly rate (as well as any other discretionary payment, compensation, or benefit program) at any time, including for reasons related to individual performance, company or applicable department/team performance, and other market factors. As a federal government contractor, BWX Technologies, Inc. and any subsidiaries, affiliates and related entities ("BWXT" or the "Company") complies with all federal, state, and local laws and customer requirements regarding health and safety protocols. As such, all BWXT new hires will be required to adhere to applicable Company health and safety requirements within the workplace as a condition of employment. BWXT is committed to the concept of Equal Employment Opportunity. We have established procedures to ensure that all personnel actions such as recruitment, compensation, career development, benefits, company-sponsored training and social recreational programs are administered without regard to race, color, religion, sex, national origin, citizenship, age, disability, protected veteran or other protected status. BWX Technologies, Inc. and its affiliates and subsidiaries (BWXT) is not responsible for and does not accept any liability for fees or other costs associated with resumes or candidates presented by recruiters or employment agencies, unless a binding, written recruitment agreement between BWXT and the recruiter or agency exists prior to the presentation of candidates or resumes to BWXT and includes the specific services, job openings, and fees to be paid ("Agreement"). BWXT may consider any candidate for whom a recruiter or agency has submitted an unsolicited resume and explicitly reserves the right to hire such candidate(s) without any financial obligation to the recruiter or agency unless an Agreement is in place prior to presentation and such Agreement explicitly encompasses the job opening for which such fees or costs are sought. An email, verbal or other informal contact with any person within BWXT will not create a binding agreement. Agencies or recruiters without an Agreement are directed not to contact any hiring managers of BWXT with recruiting inquiries or resumes. Recruiters and agencies interested in partnering with BWXT may contact BWXT's Talent Acquisition team at talent_********************.

Title: Administrative Assistant - Humanities Employee Classification: Clerical/Support Staff Institution: Northeast State Community College Department: Humanities Salary: $32,386 - $36,448, annual salary dependent on education and experience Please use the Total Compensation Calculator found on the Northeast State Careers Page for a breakdown of the value of the benefits offered to employees of the college. Job Summary Reporting to the Dean of Humanities, the Administrative Assistant is responsible for general office administration and managing adjunct faculty processes and documentation for the Humanities division. Job Duties Assist in daily office operations including answering phones, responding to emails, and greeting/assisting students and faculty in the office Maintain department digital records management systems Schedule and maintain the classrooms used by Humanities faculty Prepare, revise, and distribute correspondence, communication, reports, and spreadsheets Assist with preparation and implementation of the fall adjunct faculty orientation and reception Process textbook changes and inventory/order textbooks as needed Build classes and input class schedules and staffing into Banner Assist the Dean in annual strategic and adjunct faculty technology planning processes Assist adjunct faculty and students with technology needs Collaborate with the Manager of Academic Computing to set up and administer faculty evaluations using Blue Manage adjunct faculty processes and documentation for the division, including but not limited to: Create and maintain personnel files Process new hire paperwork Process and maintain contracts Maintain departmental adjunct database Assist in maintaining the online Adjunct Faculty Handbook Assist with administrative tasks, such as student attendance verification, final grade entry, beginning of term document process, end-of-semester checkout processes, online teaching availability forms, training modules, updating syllabi, etc. Complete other assignments as directed by supervision. Minimum Qualifications High school diploma or equivalent Two (2) years of office administration or secretarial experience Preferred Qualifications Associate degree or higher from an accredited institution Working Experience in Higher education Professional experience with Banner Student Information System Conversational ability or fluency in a second language Knowledge, Skills, and Abilities Technology Skills including MS Office Suite skills; videoconferencing software; digital records management systems; general operating systems and data information systems; Adobe software Ability to establish and maintain an effective working relationship with students, faculty, other departments, and external constituents Excellent written and verbal communication skills Excellent customer service skills Ability to work effectively in a team environment Ability to work independently and meet deadlines For assistance regarding the job ad, application process, or application status, please contact the Office of Human Resources at ************ or *****************************. Special Instructions to Applicants: To be considered for a position at Northeast State, you must create an online application. A resume and unofficial transcripts are required; a cover letter is optional. You will also be required to provide the contact information for a minimum of three (3) professional references. Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Please note that attaching a resume does not substitute for completion of the application form. Part-time work experience is calculated at 50% of full-time experience.

HORNE is a professional services firm founded on a cornerstone of public accounting. As a top 25 business advisory firm, our team members serve clients from offices and project locations across the nation and Puerto Rico. Our Government Services practice is at the forefront of economic recovery programs nationwide with one of the most experienced and innovative teams anywhere. Our team provides program and project management, compliance, grant management, subject matter expertise and disaster recovery solutions needed to help government agencies affect positive change. As a Construction Administrative Assistant, you will perform day-to-day functions using established systems and procedures and provide assistance to administrative and management team. This project serves victims of Hurricanes who are applying for funding to repair their damaged or destroyed homes. It is an opportunity to truly serve your neighbors and surrounding community. Responsibilities include, but are not limited to: Manage multiple calendars; arrange meetings, conference calls, and video conferences using Outlook Proofread and edit documents and reports Coordinate meals for lunch meetings, breakfast meetings, and suppers for staff working after office hours Assist with travel arrangements, meeting arrangements, data entry, correspondence, document scanning, etc. Enter time and expense information into the time entry system for staff when requested Other administrative duties as assigned Position Requirements: High school diploma or equivalent required; associate's or bachelor's degree preferred Minimum of three (3) years' experience in a professional office environment preferred; experience supporting a construction or general contracting company is preferred. Advanced computer and office equipment skills including but not limited to scanners, copiers, printers, binders, projectors, video conferencing equipment, and multi-line telephone system Advanced Microsoft Office skills are required Ability to troubleshoot and solve problems is helpful Flexibility to work overtime if needed - before or after normal business hours Preferred Skills: Previous construction administrative experience HORNE Values… A forward thinking, anticipatory professional driven by a passion to pursue your full potential and dreams. A work environment that promotes collaboration, consistency, and community service to empower people. An inclusive culture that promotes career/life integration and invests in developing people in areas of focused expertise. HORNE Offers… An unrivaled distinctive, special culture that values collaboration, innovation, and positive energy which HORNE calls “Deliver with Care.” A team of professionals grounded in strong, personal relationships and a sense of belonging to a common purpose for adding value and making a difference. A dedicated team of individuals from diverse backgrounds working together to leave our clients better than we found them. The firm you'll be joining is a decidedly different business advisory firm. HORNE goes beyond traditional accounting to collaborate, advise, and align with clients to transform rapid change and uncertainties into opportunities for growth and profitability. We are a team that focuses on reaching our full potential, rewards high performance, and prioritizes leadership development for every team member. HORNE emphasizes health and personal development through our multiple wellness programs. Despite our size, HORNE takes time to recognize, support, and celebrate one another's successes, working together for the highest good. Come join us at team HORNE! HORNE does not accept unsolicited agency resumes. Please do not forward unsolicited agency resumes to our website, employees or Human Resources. HORNE will not be responsible for any agency fees associated with unsolicited resumes.

Our Company We care about helping people. Our purpose is to provide help and inspire confidence in our clients and communities everywhere. Our associates feel a sense of belonging in an inclusive place with an amazing history and a sharp focus on our future. Our connected culture is who we are and how we work together to achieve our strategies, accelerate our transformation, and achieve extraordinary results. It's an exciting time to be a part of H&R Block! What you'll do... As an Operations Admin, you will be responsible for providing district(s) operational and hiring support, ordering supplies, and general administrative duties as related to the overall office's operations. Day to day you'll… * Provide seasonal hiring support in the H&R Block applicant tracking system and administrative support to the District Operations Coordinator (DOC) supporting the overall district(s) offices * Provide hands on Tax Office Associate support with Preparer Tax Identification Number (PTIN) renewal/payment * Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support; document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager (DGM) as needed * Communicate with DOC/DGM/Field Associates around Administrative Support Tasks * Source vendors for local facility tickets and set up with approved payment process * Review and verify invoices and prepare payment in Coupa and/or corporate credit card expense for the DOC's approval * Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools; may include internal systems * Attend training related to the effective and efficient performance of job duties * Other duties as assigned by the DOC or in partnership with the CSM What you'll bring to the team... Education: * High school diploma or equivalent Work Experience: * Ability To Communicate Clearly And Calmly On The Telephone, Email, And Chat And Use Effective Customer Service Techniques With Associates Who May Be Under Stress * Ability To Work Independently With Minimal Supervision * Customer Service Experience * Demonstrated Decision Making, Analytical, And Problem-Solving Skills * Demonstrated Organization, Prioritization, And Project Coordination Skills * Effectively Demonstrate Oral, Written, And Interpersonal Communication Skills; Ability To Interact With All Levels Of Associates * Effective Time Management And Organization Skills With The Ability To Handle Multiple Priorities * Experience Working With Windows Environment * Some Experience, Or Ability To Learn To Support Microsoft Operating Systems, Networking Connectivity, Computer Peripheral Equipment, Software Applications, And Remote Tools It would be even better if you also had... Work Experience: * 1-3 years administrative experience Why work for us Since 1955, we have been leaders in tax preparation, financial services, and small business solutions. With 70,000 associates and 9,000 retail tax locations across North America, Australia, Ireland, and India, we have helped millions of clients and countless communities. If you embrace challenges as opportunities, value winning as a team, and seek to make a meaningful difference, join us on our journey. You'll reap the rewards of helping others along with competitive compensation and benefits to support your health and well-being. Specific benefits may vary based on your role. For detailed eligibility requirements and benefits information, visit blockbenefits.com. Equal Opportunity Employer: H&R Block does not tolerate discrimination based on a person's race, color, religion, ancestry, age, sex/gender (including pregnancy, childbirth, related medical conditions and sex-based stereotypes and transgender status), sexual orientation, gender identity or expression, service in the Armed Forces, national origin, physical or mental disability, genetic information, citizenship status or any other status protected by law. As an Operations Admin, you will be responsible for providing district(s) operational and hiring support, ordering supplies, and general administrative duties as related to the overall office's operations. Day to day you'll… * Provide seasonal hiring support in the H&R Block applicant tracking system and administrative support to the District Operations Coordinator (DOC) supporting the overall district(s) offices * Provide hands on Tax Office Associate support with Preparer Tax Identification Number (PTIN) renewal/payment * Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support; document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager (DGM) as needed * Communicate with DOC/DGM/Field Associates around Administrative Support Tasks * Source vendors for local facility tickets and set up with approved payment process * Review and verify invoices and prepare payment in Coupa and/or corporate credit card expense for the DOC's approval * Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools; may include internal systems * Attend training related to the effective and efficient performance of job duties * Other duties as assigned by the DOC or in partnership with the CSM

The HOA Administrative Assistant provides essential support to multiple homeowners' associations (HOAs) by ensuring efficient daily operations, exceptional customer service, and effective coordination among homeowners, vendors, and management. This role requires strong organization, attention to detail, and professional communication. Compensation Hourly Rate: $16-$20, based on experience Full-time Schedule: Minimum 30 hours per week Pay Frequency: Biweekly Customer Service & Communication Serve as the primary point of contact for homeowners via phone, email, and online portals. Send community-wide communications and respond promptly to inquiries. Manage amenity reservations and assist with portal access requests. Conduct site visits and participate in the rotating on-call schedule as needed. Attend occasional after-hours board meetings to support relationship-building. Administrative Support Maintain the HOA calendar, including meetings and community events. Enter and track maintenance requests, work orders, and vendor invoices. Organize and upload association documents and reports to management systems. Maintain vendor files, including COIs, W-9s, and contact details. Update homeowner contact information for new sales and closings. Upload monthly community financials to Homewise Docs. Provide light accounting support as needed. Vendor & Project Coordination Monitor vendor insurance and compliance documents. Solicit bids for annual contracts and special projects. Support project management by tracking vendor communication and deliverables. Requirements 2+ years of experience in administrative, customer service, or property management support (HOA experience preferred). Excellent organizational and multitasking skills. Strong written and verbal communication abilities. Proficiency in Microsoft Office and the ability to learn HOA management software. Self-motivated with the ability to work independently and in a team environment. Willingness to attend evening meetings and participate in rotating on-call duties. Basic understanding of accounting principles. Preferred Skills Experience with HOA platforms such as Vantaca and Homewise Docs. Familiarity with HOA governance and community operations. Bilingual (Spanish/English) a plus. Tennessee Real Estate License preferred, but not required.

Working Title Administrative Support Specialist - General Tutoring Location Boone, NC Position Number N07466 Department Student Learning Center - 202120 Information Minimum Qualifications Graduation from high school and one year of related office and operational management experience; or an equivalent combination of education and experience. License/Certification Required Essential Job Functions Individuals in this position will provide operational and communications support for the Student Learning Center's general tutoring services during select hours within the academic year. This position reports directly to the Tutoring Coordinator of University Tutorial Services. Tutoring Operations and Procedures * Support the smooth operation of tutoring services for both in-person and online students. * Assist with scheduling, onboarding, and coordination of student employees, including tutors and front desk staff. * Manage attendance, time-tracking, and related reporting, ensuring accurate records and timely communication. * Respond to tutoring requests and help assess service demand through usage data. * Assist with general operations as needed, utilizing relevant service platforms and tools. Student and Customer Service * Foster a welcoming, supportive, and professional learning environment. * Provide responsive support and customer service to students, tutors, and staff while maintaining confidentiality and FERPA compliance. * Assist with communication workflows, including correspondence, feedback collection, and team documentation. * Support promotional and outreach efforts to increase awareness of tutoring services, including class visits, materials, and digital campaigns. Other * Provide general operational support to the Student Learning Center. * Actively participate in unit-specific staff meetings and professional development opportunities. * Perform other related duties as assigned. University Tutorial Services, as part of the Student Learning Center, aims to provide support for a varying population of students at Appalachian State University. Through the resources of Tutoring Services, the Student Learning Center matches the foundation of knowledge each student possesses, strengthens their ability and levels of confidence, and assists students in navigating learning in higher education. Through appointment-based and drop-in sessions, University Tutorial Services provides an array of tutoring opportunities for students to utilize and empower themselves. The University Tutorial Services Administrative Support Specialist is a non-student temporary position for the 2026 year. This role is responsible for contributing to the daily operations, customer service, supervision support, and administrative workflows of University Tutorial Services. This position averages 20 hours per week, with primarily on-site work and limited remote flexibility. Evening hours (4:00-8:00 p.m., Monday-Thursday) are required. Preferred Qualifications * Not enrolled at Appalachian State University (required). * Prefer work experience related to tutoring services, operational management, customer service, or related fields. * Strong interpersonal and communication skills; able to relate to diverse learners and personality types. * Highly organized, detail-oriented, and committed to supporting student success. * Ability to work independently and collaboratively within a team. * Experience supervising, delegating tasks, or supporting student employees is preferred. Work Schedule/Hours Work schedule and hours are variable from 10-30 hrs per week based on workload. This position averages 20 hours per week, with primarily on-site work and limited remote flexibility. Evening hours (4:00-8:00 p.m., Monday-Thursday) are required. Months will be between August and May. Number of Hours Per Week 10-30 Number of Months Per Year 9 Mandatory Staff No Physical Demands of Position To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. Hiring Range $19.00-$23.00 Pay will be commensurate with applicant competencies, budget, equity and market considerations. Posting Details Information Posting Date 12/11/2025 Closing Date 02/02/2026 Open Until Filled No Applicant Pool Preference External (Post on the Web) Special Instructions to Applicants For a complete application, please apply and submit all below-required documents electronically through Appalachian State University's Job Board: * Cover Letter * Resume * List of three professional references with contact information included Quick Link *********************************************** Posting Number 201500913P

Do you have customer service experience and looking for a fresh start? Luttrell Staffing Group is currently hiring?Office & Tax Administrative Support?positions in?Abingdon, VA. ?? · $17-21 / Hour (BOE)· Full-Time | Temp-to-Hire· Zero Fees - you'll never be charged for any screening service· Fast Start Date· Weekly Pay Job Duties for?Office & Tax Administrative Support position: · Serve as the main point of contact by answering phones, greeting clients, and coordinating communications· Assist clients with document intake, secure file exchanges, and software or portal support· Schedule appointments, maintain calendars, and coordinate meetings for team members and clients· Manage mail, office supplies, and general administrative operations· Initiate and track tax projects in firm software, setting up workflows and maintaining task lists· Prepare and organize electronic tax binders, request missing information, and coordinate accurate, timely filings· Send completed tax returns to clients, manage signatures, and ensure secure filing· Support team members with ongoing administrative, clerical, and project tracking needs· Follow all policies and procedures in place Qualifications and Desired Skills for?Office & Tax Administrative Support position: · 1+ years of experience in an administrative or customer service role· Applicants are encouraged to submit a resume, cover letter, and three professional references· Strong communication and organizational skills· Quick learner comfortable with new technology· Self-motivated with sound decision-making and time management· Detail-oriented, professional, and team-focused· Dedicated to delivering a positive client experience· Ability to sit for duration of shift?If you have the experience and skills we're looking for, apply to Luttrell Staffing today! Call or text?(276) 623-0039. We are an equal-opportunity employer

Job Title: Administrative Assistant Reports to: Plant Manager Employment Type: Full-time Industry: Manufacturing | Industrial Machinery | Power Transmission Job Function: Administrative | Clerical Job Summary: Support management staff and front office functions through clerical, administrative, and technical business data management. Key Responsibilities: • Support management staff with data entries, posting, filing, faxing, etc. • Assist HR in maintaining sensitive employee related data. • Assist employees with HR related issues. • Assist Plant Controller with data entry/tracking as needed. • Maintain accounts receivable system entries and filing. • Research and resolve accounts payable issues. • Answers and screen incoming calls as needed. • Manage incoming and outgoing mail • Order and maintain supplies and arrange for equipment maintenance. • Maintain bulletin boards and electronic posting as needed. • Coordinate vending and uniform services. • Order, send, and maintain employee birthday, Christmas cards and bereavement gifts. • Coordinate food for plant business meals, holidays, birthdays, training, and retirement. • Provide other support services as requested. Required Qualifications: • Associate's degree in business/accounting or related field is highly desired. Those who meet all other requirements with demonstrated experience in the field will be considered. • Proficient in MS Offices applications. • SAP inventory and SAP order processing knowledge is highly desired. Physical Requirements: • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • The employee must occasionally lift and/or move up to 25 pounds. • Specific vision abilities required by this job include Close vision, Distance vision, Peripheral vision, Depth perception and Ability to adjust focus. • While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear. • The employee is frequently required to sit. • The employee is occasionally required to stand and walk. Essential Job Functions: • Customer Service - Respond promptly to customer requests for service and assistance • Interpersonal - Maintain confidentiality • Communication - Write clearly and informatively and edit work for spelling and grammar • Ethics - Treat people with respect and work with integrity • Organizational Support - Support organization's goals and values • Adaptability - Able to deal with frequent change, delays, or unexpected events • Dependability - Follow instructions and respond to management direction • Initiative - Undertake self-development activities and takes advantage of opportunities • Planning/Organizing - Prioritize and plan work activities to use time efficiently Why Join Us? • Represent a trusted brand in industrial power transmission. • Competitive compensation, benefits, and opportunities for career advancement. RBC Bearings is an Equal Opportunity Employer, including disability and protected veteran status. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Artech is the 10th Largest IT Staffing Company in the US, according to Staffing Industry Analysts' 2012 annual report. Artech provides technical expertise to fill gaps in clients' immediate skill-sets availability, deliver emerging technology skill-sets, refresh existing skill base, allow for flexibility in project planning and execution phases, and provide budgeting/financial flexibility by offering contingent labor as a variable cost. Job Description Provides a full range of administrative support including word processing, record and file maintenance, mail distribution and telephone back-up. Typically reports to a Director or Manager. Travel required Qualifications Willing to travel to : Kingsport, TN (Main) Bristol, TN Greeneville, TN Rogersville, TN Sneedville, TN Big Stone Gap, VA Norton, VA Additional Information For more information, Please contact Pankhuri Razada Associate Recruiter Artech information Systems LLC 360 Mt. Kemble Avenue, Suite 2000 Morristown, NJ 07960 ************ [email protected]

This job family coordinates, integrates and administers a range of diverse administrative or staff functions. Jobs in this group are typically responsible for managing the daily operations and administrative functions of university departments, and include office management, scheduling, and coordination of activities across departments. UVA Administrative staff support strategic goals and ensure smooth university operations. These roles are responsible for providing administrative services to the organizations schools/units/leadership. Activities may include preparing documents of varying complexity, managing the collection, recording, sorting and filing of data/information, preparing reports, making travel arrangements, arranging appointments/meetings, responding to inquiries. Administrative Assistants perform work of a clerical nature, providing office support under direct supervision. Work is typically repetitive and follows consistent practice and established procedure. They consult with supervisors for most decisions outside of standard operating procedures. Individual contributors who provide support to an organization, often in direct service, operational, technical or administrative functions. Spends majority of time in the delivery of support services or activities, typically under supervision. Opportunities for progression outside this career stream are typically limited without additional education or significant training and experience. Entry-level position typically requiring little to no prior experience. Work is routine and follows standard procedures. Work is closely supervised. Problems faced are routine with clearly defined solutions. Communicates information that requires little explanation or interpretation. UVA Wise is an equal opportunity employer committed to excellence, affordable access, and unwavering support of a collaborative and diverse community. Women, minorities, veterans, and persons with disabilities are encouraged to apply. Employee fulfills duties as a "responsible employee" under Title IX of the Education Amendments of 1972. A Responsible employee includes any employee: who has the authority to take action to redress sexual violence; who has been given the duty of reporting incidents of sexual violence or any other misconduct by students to the Title IX Coordinator or other appropriate school designee; or whom a student could reasonably believe has this authority or duty. UVA Wise is committed to helping the campus community provide for their own safety and security. The Annual Security and Fire Safety Report containing information on campus security and personal safety, including alerts, fire safety, crime prevention tips, and crime statistics is available at ******************* . A copy is available upon request by calling ************ or ************. MINIMUM REQUIREMENTS Education: High School Graduate or Equivalent. Experience: No experience required. Licensure: None PHYSICAL DEMANDS Job requires sitting for prolonged periods, frequently bending/stooping. Proficient communicative, auditory and visual skills; Attention to detail and ability to write legibly; Ability to lift/push/pull less than 20lbs. May be exposed to chemicals, blood/body fluids and infectious disease. The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA's commitment to non-discrimination and equal opportunity employment.

Job Description Job Title: Administrative Assistant Reports to: Plant Manager Employment Type: Full-time Industry: Manufacturing | Industrial Machinery | Power Transmission Job Function: Administrative | Clerical Job Summary: Support management staff and front office functions through clerical, administrative, and technical business data management. Key Responsibilities: • Support management staff with data entries, posting, filing, faxing, etc. • Assist HR in maintaining sensitive employee related data. • Assist employees with HR related issues. • Assist Plant Controller with data entry/tracking as needed. • Maintain accounts receivable system entries and filing. • Research and resolve accounts payable issues. • Answers and screen incoming calls as needed. • Manage incoming and outgoing mail • Order and maintain supplies and arrange for equipment maintenance. • Maintain bulletin boards and electronic posting as needed. • Coordinate vending and uniform services. • Order, send, and maintain employee birthday, Christmas cards and bereavement gifts. • Coordinate food for plant business meals, holidays, birthdays, training, and retirement. • Provide other support services as requested. Required Qualifications: • Associate's degree in business/accounting or related field is highly desired. Those who meet all other requirements with demonstrated experience in the field will be considered. • Proficient in MS Offices applications. • SAP inventory and SAP order processing knowledge is highly desired. Physical Requirements: • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • The employee must occasionally lift and/or move up to 25 pounds. • Specific vision abilities required by this job include Close vision, Distance vision, Peripheral vision, Depth perception and Ability to adjust focus. • While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear. • The employee is frequently required to sit. • The employee is occasionally required to stand and walk. Essential Job Functions: • Customer Service - Respond promptly to customer requests for service and assistance • Interpersonal - Maintain confidentiality • Communication - Write clearly and informatively and edit work for spelling and grammar • Ethics - Treat people with respect and work with integrity • Organizational Support - Support organization's goals and values • Adaptability - Able to deal with frequent change, delays, or unexpected events • Dependability - Follow instructions and respond to management direction • Initiative - Undertake self-development activities and takes advantage of opportunities • Planning/Organizing - Prioritize and plan work activities to use time efficiently Why Join Us? • Represent a trusted brand in industrial power transmission. • Competitive compensation, benefits, and opportunities for career advancement. RBC Bearings is an Equal Opportunity Employer, including disability and protected veteran status. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Job Title: Administrative Assistant Colony Tire Corporation, located in Kingsport, TN is currently seeking a full-time Administrative Assistant to join our team! Full benefit package offered, including Medical, Dental, Vision, 401(k) + Profit Sharing, paid holidays, vacation time, company paid life insurance, and short-term disability. Summary: As an Administrative Assistant, you will perform all administrative duties for our Richmond location. We encourage you to allow us to invest in your success as you invest in ours! Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the competencies and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Essential Tasks and Responsibilities: Utilize internal computer applications to monitor and update order statuses effectively. Prepare detailed reports to track and communicate progress on order statuses. Demonstrate exceptional attention to detail, prioritization, and organizational skills. Accurately input and manage data across various internal systems as required. Collaborate with team members to follow up on work order statuses and address any delays. Engage with customers to provide updates and resolve inquiries. Providing great customer service to meet the service goals of the location and of customers. Perform a variety of manual tasks for extended periods of time, which may include light lifting, standing, bending, and squatting. Work Styles: Dependability- Job requires being reliable, responsible, and dependable, as well as fulfilling obligations. Attention to Detail - Job requires being careful about detail and thorough in completing work tasks. Cooperation- Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude, even in very difficult situations. Independence- Job requires guiding oneself with little or no supervision and depending on oneself to get things done. Integrity- Job requires treating people with respect, keeping commitments, working ethically, and upholding organizational values. Stress Tolerance- Job requires accepting criticism and dealing calmly and effectively with high stress situations. Basic Requirements: Minimum qualifications include: Experience in billing & receiving functions, inventory management, accounts payable, payroll, etc. (preferred) Must be familiar with computers, including Microsoft Office (Excel, Word, Outlook) and related programs. Strong written and oral communication skills. Valid Driver s license Must be at least 18 years of age. Education: High School Diploma or GED At least one year of previous administrative experience is required. VEVRAA CONTRACTOR/SUBCONTRACTOR REQUESTING PRIORITY REFERRAL OF PROTECTED VETERANS EOE: Minorities/women/protected veterans/individuals with disabilities EEO Policy Statement Colony Tire Corporation provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. Colony Tire Corporation complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Colony Tire Corporation expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Colony Tire s employees to perform their expected job duties is absolutely not tolerated. View the EEO is The Law Poster. ****************************************************************

BAE Systems is searching for a self-motivated, detail oriented individual, with strong communication and office management skills to assist the Facilities Maintenance organization. The successful candidate will be: customer service focused, experienced with typical office environment needs, and flexible to learn and grow the role into expanded duties. This position is responsible for providing administrative support to the Facilities Maintenance organization with typical office environment needs including: data entry, data management and organization, procurement, business computer systems support, records management, and PM coordination. Strong aptitude to learn and utilize computerized maintenance management systems required. Primary responsibilities include: Data Entry - Entering daily labor charges per job for facilities maintenance personnel into KRONOS time keeping system; Entering of daily maintenance notes reported on all work orders and PM's into CMMS systems Data Management - Updating and closure of work orders in CMMS system; Assist with creation / revision / and management of scheduling of new preventive maintenance procedures in a computerized maintenance management system (CMMS); Electronic archival of a high volume of daily paperwork (completed work orders, PM's, permits, inspection reports, time sheets) generated by the facilities organization; Maintenance of departmental communication boards Procurement - Solicitation of budgetary quotes for maintenance operating supplies, job materials, and equipment parts; Entry and tracking of purchase requisitions into purchasing systems; Notification of orders delivery to department personnel; P-card purchases; COUPA purchases; Coordination of external training events Computer Systems Support - Trains others on best practices for working with CMMS programs and data management; Helps others resolve IT challenges (IT tickets, application testing, benefits enrollment) Records Management - Providing training records and certifications for Facilities Maintenance personnel to the Training Department PM Coordination - Implements revisions / updates to maintenance procedures from mark-ups; Assists with establishing new equipment items into PM program; Schedules newly established PMs; Updates equipment items in PM program (status, owner, categorization) Other duties as determined by Facilities Management. **Required Education, Experience, & Skills** Required Education: + High School diploma/GED minimal Required Skills: + Strong communication skills - phone, email, in-person. + Ability to work effectively with personnel at all levels in an organization. + Meticulous attention to detail and organizational skills. + Possess a strong aptitude to learn new computer skills and business processes. + Proven ability to multi-task and deliver results. + Computer software experience - MS Office, KRONOS, custom programs + Aptitude and desire to learn and grow through challenging assignments. **Preferred Education, Experience, & Skills** + Post secondary education in business or a technical field. + Experience with computerized maintenance management systems (CMMS). + Familiarity with facility maintenance vernacular. + Experience working in a facility maintenance organization. + Desire to identify and support opportunities to continuously improve business functions, custom software, or operational efficiency. + Desire to grow and expand the role where opportunities present. + Ability to review technical literature or evaluate processes and develop operational procedures. **Pay Information** Full-Time Salary Range: $50899 - $81438 Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience. Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20 hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics. **Administrative Assistant / PM Coordinator** **118618BR** EEO Career Site Equal Opportunity Employer. Minorities . females . veterans . individuals with disabilities . sexual orientation . gender identity . gender expression

Who We Are Hargrove supplies unparalleled services in engineering, procurement, construction management, and technical services in the industrial, commercial, and government sectors. With over 2,700 Teammates in 19 offices domestically and internationally, we build long-term support relationships in the energy generation, manufacturing, research and development, and process-heavy industry in on-site support arrangements, in plant-level small projects and consulting roles, and in larger capital projects. Hargrove's key operating principle is to provide the Right People, in the Right Place, at the Right Time. We believe that relationships and partnering together provide the best results and long-term benefits for our clients. Work-life balance and flexibility are important areas of focus for Hargrove. We're happy to discuss flexible working hours, patterns, and locations to suit you and the business. What You'll Be Doing Job Summary: Provide general administrative support for a team of engineers/designer. Primary responsibilities will include but are not limited to: Order, stock, and maintain office supplies in a well-organized manner. Identify, submit, and follow-up on building maintenance requests as needed. Monitor office equipment such as printers to ensure their proper working order. Submit support requests to IT to address any issues identified. Ensure professional office environment is maintained by monitoring shared areas such as break rooms and conference rooms. Assist with creation and distribution of communication to employees. Schedule large group meetings. Plan and coordinate lunches or meals associated with project meetings. Coordinate with client administrators to facilitate employee relocations. Assist in document control tasks, including the creation and issuance of transmittals. Perform additional administrative duties as assigned. Ideal Background Education: High School Diploma or equivalent is required. Advanced coursework is preferred. Certification: No certification is required for this position. Experience: This position requires up to 5 years of relevant experience in administrative and clerical services in a professional office environment. Knowledge, Skills, & Abilities Required: Knowledge and application of company standards. Knowledge of office administration procedures. Proficient in the use of Microsoft Word, Excel and Outlook and other software as needed. Attention to detail. Excellent proofreading and grammar. Ability to communicate effectively, both verbal and written. Ability to maintain confidentiality in all areas. Ability to work in a fast-paced environment with extreme multi-tasking. Ability to prioritize effectively. Ability to develop reports. Ability to maintain effective working relationships with teammates, clients, and vendors. Ability to listen and ascertain the needs of teammates and clients Ability to find and communicate accurate information concerning Hargrove services and capabilities. Physical Requirements: Ability to sit, stand, or walk for long periods of time. #LI-MR1 Hargrove Culture We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe. Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work. As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates. Equal Opportunity Employment Statement Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law. Hargrove is a drug-free workplace. The selected candidate must be authorized to work in the United States.

Job Title: Administrative Assistant Reports to: Plant Manager Employment Type: Full-time Industry: Manufacturing | Industrial Machinery | Power Transmission Job Function: Administrative | Clerical Job Summary: Support management staff and front office functions through clerical, administrative, and technical business data management. Key Responsibilities: * Support management staff with data entries, posting, filing, faxing, etc. * Assist HR in maintaining sensitive employee related data. * Assist employees with HR related issues. * Assist Plant Controller with data entry/tracking as needed. * Maintain accounts receivable system entries and filing. * Research and resolve accounts payable issues. * Answers and screen incoming calls as needed. * Manage incoming and outgoing mail * Order and maintain supplies and arrange for equipment maintenance. * Maintain bulletin boards and electronic posting as needed. * Coordinate vending and uniform services. * Order, send, and maintain employee birthday, Christmas cards and bereavement gifts. * Coordinate food for plant business meals, holidays, birthdays, training, and retirement. * Provide other support services as requested. Required Qualifications: * Associate's degree in business/accounting or related field is highly desired. Those who meet all other requirements with demonstrated experience in the field will be considered. * Proficient in MS Offices applications. * SAP inventory and SAP order processing knowledge is highly desired. Physical Requirements: * The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * The employee must occasionally lift and/or move up to 25 pounds. * Specific vision abilities required by this job include Close vision, Distance vision, Peripheral vision, Depth perception and Ability to adjust focus. * While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear. * The employee is frequently required to sit. * The employee is occasionally required to stand and walk. Essential Job Functions: * Customer Service - Respond promptly to customer requests for service and assistance * Interpersonal - Maintain confidentiality * Communication - Write clearly and informatively and edit work for spelling and grammar * Ethics - Treat people with respect and work with integrity * Organizational Support - Support organization's goals and values * Adaptability - Able to deal with frequent change, delays, or unexpected events * Dependability - Follow instructions and respond to management direction * Initiative - Undertake self-development activities and takes advantage of opportunities * Planning/Organizing - Prioritize and plan work activities to use time efficiently Why Join Us? * Represent a trusted brand in industrial power transmission. * Competitive compensation, benefits, and opportunities for career advancement. RBC Bearings is an Equal Opportunity Employer, including disability and protected veteran status. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Classification Title Administrative Support Specialist (Lead in Acad Dept or Admin with Budget Function) Working Title Sustainable Development Lead Administrative Support Specialist Location Boone, NC Job Category 6 Position Number 021701 Not Eligible for Visa Sponsorship VISA sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S Department Sustainable Development - 265450 Primary Purpose of Position Employees in this lead administrative role support the Department Chair and the Department and its faculty, staff, and students by performing a variety of administrative tasks, with primary functions in budget management, monitoring, and reconciliation; records keeping; reports; travel expense planning and authorization procedures; procurements; p-card purchases and monthly reconciliations; and Banner system functions. The employee provides logistical support for a variety of Department functions, including but not limited to faculty meetings, retreats, events, guest speakers, class speakers, the Climate Stories Collaborative, and the SD Lunch and Learn series. The employee is also responsible for customer service functions, including but not limited to professional written and verbal communications with faculty, staff, personnel in other units on campus, parents, and current and prospective students, among others, when appropriate. Minimum Qualifications Graduation from high school and one year of related office experience; or an equivalent combination of education and experience. Diplomas or degrees must be received from appropriately accredited institutions. License/Certification Required Essential Job Functions The Department of Sustainable Development provides students with critical inquiry and applied practice in global development, social justice, and environmental stewardship. Rooted in a commitment to community-driven change, the department equips students to analyze complex development challenges and craft innovative, sustainable solutions that promote human well-being, ecological resilience, and shared prosperity. We are seeking a Lead Administrative Support Specialist to join our collaborative team. This role provides essential support to the Department Chair, its faculty, staff, and students by performing a variety of administrative tasks, with primary functions in budget management, monitoring, and reconciliation; records keeping; reports; travel expense planning and authorization procedures; procurements; p-card purchases and monthly reconciliations; and Banner system functions. The employee provides logistical support for a variety of Department functions, including but not limited to faculty meetings, retreats, events, guest speakers, class speakers, the Climate Stories Collaborative, and the SD Lunch and Learn series. The employee is also responsible for customer service functions, including but not limited to professional written and verbal communications with faculty, staff, personnel in other units on campus, parents, and current and prospective students, among others, when appropriate. This position is ideal for someone who thrives in a mission-driven environment and values both operational excellence and meaningful engagement. Responsibilities include but are not limited to: Departmental budget management, including but not limited to the following: * Monitor and reconcile funds; state budgets, grant budgets, special funds, foundation budgets, and scholarships * Manages the overall Department budget by reporting on and ensuring the accuracy and compliance of running balance of funds, expenditures, allocations of funds, and encumbrances of funds on a routine basis * Works collaboratively with the Business Officer, and responds to special requests * Understands, interprets, and applies all university, college, and departmental purchasing procedures and policies and established norms * Travel Expense administration * Monthly p-card (purchase card) reconciliations * Departmental purchases and procurements * Attention to detail, thoroughness, integrity, organizational skills * Knowledge of and capacity in Excel, Google tools, campus budget management systems * Ensures Department's fiscal accountability with accurate, timely, and detailed attention to a variety of interconnected and complex policies and procedures Verbal, written, and interpersonal communication skills, including but not limited to the following: * Compiles, analyzes, and composes information into varied formats with responsibility for content review, accuracy, quality, and deadlines, requiring in-depth knowledge of the Department's mission and vision as it relates to all areas, including teaching, research, service, and outreach * Composes and sends professional email and telephone communications with faculty and students on a regular basis and with other units on campus, when appropriate * Plays key customer service role in the Department, including responding to inquiries from the general public, donors, current and prospective students, parents, faculty, and campus personnel * Works well independently and collaboratively * Strong writing and presentation skills * Assists with the Department's website maintenance, promotion of Department events and special events, and bulletin boards * Schedules and coordinates appointments, classroom schedules, meetings, and events * Serves as professional liaison between the Department, the FAA Dean's Office, Admissions, and Academic Affairs, and other units on campus, when appropriate * Assists faculty, staff, and students with administrative paperwork, policies, and procedures and with routine office needs Professional department administrative duties to support the Department, its faculty, staff, and students, including but not limited to the following: * Research, data collections, analysis of information, and report writing * Captures data from different internal and external data management systems, synthesizes information, and provides Department Chair with relevant information for decision making * Develops internal management systems for budget administration and for the maintenance and archiving of sensitive information in the Department, such as personnel files, faculty evaluations, and other sensitive materials * Understands university, college, and Department policies and procedures related to the work of the Department Personnel Committee, the Promotion and Tenure Committee, Faculty Searches, and Adjunct Hiring * Conducts all Department business in compliance with university, college, and Department policies and procedures * Supports the Department's mission and vision as it relates to all areas, including teaching, research, service, and outreach * Knowledge of university organizational structure, functions, services, and programs * Knowledge of Department's degree programs and requirements, curriculum, programs of study, and special course policies and procedures, such as internships Knowledge, Skills, & Abilities Required for this Position * Substantial knowledge and ability to use a Macintosh or PC and software processes, particularly Excel, Google forms/sheets, Chrome River Travel, P-Card Bank system, and Yomart purchasing. * Due to the great amount of work with the faculty, students, and the public, this person must have excellent written and verbal communication skills and be comfortable working with the public. * Ability to follow directions, multitask, work independently, apply basic computational knowledge, organize, and be proficient in Microsoft Office is critical. * Strong financial acumen. * This position requires a person who is self-directed but works well in a team. * This person must also be able to set priorities to accurately and quickly accomplish a wide variety of tasks while experiencing frequent interruptions to assist students, staff, faculty and parents. * This person must possess strong organizational skills and be able to manage a constantly changing set of policies, procedures, and requirements. * A professional disposition is required for this position. * This position requires expertise in using Banner Finance, Banner Student, CBAS (Academic Schedule system), DegreeWorks, WebFocus Dashboard, DocuWare, Total Contract Management System (TCM). * Appointment scheduling software and email, copiers, and fax machines. * This person must be willing to learn a thorough knowledge of the major/minor curricula in the Department of Sustainable Development, University and College policies and procedures, and protocol for exceptions to policy. * It is critical that the person in this position carry out the duties in a very professional manner. * The candidate must be able to communicate positively the expectations, needs, and conflicts that arise within the work environment. * The ability to maintain confidentiality of sensitive materials and information. * The position requires an individual who can think critically, creatively, objectively, fairly, and do so confidently and consistently. Preferred Qualifications * BA/BS College degree in Business or related field, or a minimum of 3 years in a similar role. * At least five years of related professional adminsitrative experience. Required Functional Competencies to Successfully Perform Job Duties. Budgeting: Exercises responsibility for administering the budget, which includes making recommendations regarding the use and distribution of funds. In conjunction with the administrator, advises subordinate units on fiscal matters such as budget planning, budget analysis, and funding sources. Manages the overall budget for the administrator by reporting expenditures and allocation of funds and sources on a regular basis. Interprets and applies all aspects of the P-card purchasing policies and procedures as well as special funds accounting for grants along with university policies and procedures of purchasing. Information/Records Administration: Performs research, data collection and analysis of information, and report writing. Utilizes, reconciles, and manipulates data from different internal and external software systems. Applies an in-depth knowledge of a variety of complex processes and procedures. Demonstrates acceptable interpretations and applications of the archival procedures and tenure and promotion policies and procedures. Demonstrates acceptable interpretations and applications of the Resource Manual, University Policies and Procedures, Faculty Search requirements. Communication - Verbal & Written: Interprets guidelines, answers inquiries and advises others regarding processes, services, and operations as applied to non-standard situations. Communicates expectations to other employees, which may include formal/informal training. Schedules and coordinates appointments, meetings and events. Independently compiles, analyzes, assimilates, and composes information into varied or non-standard formats with responsibility for content review, accuracy, quality, and timelines, requiring in-depth program knowledge and interpretation. Correspondence related to special events. Type of Position Permanent Full-Time Staff/Non-Faculty Staff/Non-Faculty Appointment Type 1.0 Work Schedule/Hours Monday-Friday; 8:00 - 5:00 p.m. Number of Hours Per Week 40 Number of Months Per Year 12 Mandatory Staff No Physical Demands of Position To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. Overall Competency Level Advanced Salary Grade Equivalency GN08 Salary Range Anticipated Hiring Range $43,542 - $46,643 Pay will be commensurate with applicant competencies, budget, equity and market considerations. Posting Details Information Posting Date 10/15/2025 Closing Date 12/14/2025 Competency Level Statement Management will only consider applicants who meet the required competencies. Special Instructions to Applicants For a complete application, please apply and submit all below-required documents electronically through Appalachian State University's Job Board: * Cover Letter * Resume * List of three professional references with contact information Search Chair Name co-chairs: Laird Christensen & Elizabeth Schiavone Search Chair Email ************************** , *********************** Applicant Pool Preference External (Post on the Web) Departmental Information Quick Link *********************************************** Posting Number 201502922P

Artech is the 10th Largest IT Staffing Company in the US, according to Staffing Industry Analysts' 2012 annual report. Artech provides technical expertise to fill gaps in clients' immediate skill-sets availability, deliver emerging technology skill-sets, refresh existing skill base, allow for flexibility in project planning and execution phases, and provide budgeting/financial flexibility by offering contingent labor as a variable cost. Job Description Provides a full range of administrative support including word processing, record and file maintenance, mail distribution and telephone back-up. Typically reports to a Director or Manager. Travel required Qualifications Willing to travel to : Kingsport, TN (Main) Bristol, TN Greeneville, TN Rogersville, TN Sneedville, TN Big Stone Gap, VA Norton, VA Additional Information For more information, Please contact Pankhuri Razada Associate Recruiter Artech information Systems LLC 360 Mt. Kemble Avenue, Suite 2000 Morristown, NJ 07960 ************ [email protected]