Executive assistant jobs in Jupiter, FL - 152 jobs

Hanwha Aviation is a commercial aeroengine leasing and maintenance platform headquartered in Singapore, with offices in Singapore, Seoul, Dublin, Miami, and Boca Raton. Role Description This is a full-time, on-site role located in Boca Raton, FL, for an Executive Assistant to the Chief Executive Officer. The Executive Assistant will support the CEO by managing daily schedules and appointments, preparing expense reports, handling correspondence, and providing comprehensive executive and administrative assistance. The role also involves organizing meetings, maintaining effective communication, and ensuring timely follow-ups on tasks, while maintaining confidentiality and professionalism. Qualifications Proficiency in Executive Administrative Assistance and Executive Support Experience in managing Expense Reports and Diary Management Strong Administrative Assistance skills Outstanding organizational and time management abilities Effective communication skills, both written and verbal Ability to handle confidential information with discretion Bachelor's degree preferred or proven equivalent experience Proficiency in office productivity software and tools

We are seeking a talented Executive Administrative Assistant to support our client, a private, mission-driven family in Palm Beach, to serve as a true right-hand. This is a dynamic, high-trust role for someone who thrives in fast-paced, founder-style environments and brings clarity, structure, and follow-through to complex priorities. This position goes far beyond traditional administrative support. The ideal candidate is a calendar expert, natural operator, and proactive problem-solver who enjoys owning projects from start to finish and supporting a principal who moves quickly and decisively. This is a rare opportunity for a driven, thoughtful professional who takes pride in execution, values trust and responsibility, and enjoys being at the center of meaningful, fast-moving work. Responsibilities Manage a highly complex and ever-evolving calendar with precision and confidence Act as a business liaison in meetings by taking detailed notes, synthesizing discussions, and driving next steps Own projects end-to-end, ensuring timelines, deliverables, and priorities are met Coordinate domestic and international travel and shifting logistics seamlessly Build and maintain systems for contacts, communication, and project tracking Anticipate needs, identify inefficiencies, and proactively solve problems Requirements Bachelor's degree required (Communications, Political Science, or related field preferred) 2-5+ years of executive support experience in a private household, family office, startup, or entrepreneurial environment Prior experience as a founder, early-stage operator, or supporting senior leadership strongly preferred Exceptional organizational, communication, and prioritization skills Comfortable working at a rapid cadence with changing priorities and irregular hours Highly detail-oriented, discreet, polished, and professional Low-ego, no-drama, collaborative mindset Full-time role with flexibility required, including evenings, weekends, and travel Compensation $150,000 + bonus, commensurate with experience Comprehensive benefits package and relocation assistance available Location: Palm Beach, FL. Full-time in person. Open to relocation.

Are you polished, organized, tech-savvy, and thrive in a fast-paced, client-facing environment? We're looking for a Sales Support Administrator to be the welcoming face and operational backbone of our Luxury Sales Gallery. This role is perfect for someone who loves supporting a high-performing sales team, takes pride in presentation, and understands what it means to deliver a truly elevated client experience. What You'll Do: Create a warm, luxury-level welcome for all clients visiting the Sales Gallery Support the Sales Team and Developer with daily on-site operations Manage front desk responsibilities, calls, appointments, and calendars Keep the Sales Gallery pristine, organized, and fully stocked Coordinate office supplies, equipment, maintenance, and vendor services Assist with pricing materials, events, broker open houses, and client experiences Support technology, printers, and office systems with confidence What We're Looking For: A positive, service-oriented mindset-always professional and welcoming A team player who understands no task is too small Tech-savvy with Excel, Outlook, Google Drive, and office technology A luxury mentality-polished communication, presentation, and demeanor Strong attention to detail and organizational skills Ability to stay calm under pressure and manage multiple priorities A strong work ethic and self-motivation A great sense of humor-we work hard and enjoy what we do Position Details: Full-Time | 40 hours per week Location: West Palm Beach -On-site (short commute preferred) Pay: $24-$28 per hour

Job Description KW Reserve is seeking a High-Level Executive Assistant to partner with our owner, lead internal operations, optimize systems, and drive scalable growth. This is a leadership role for a systems-obsessed doer who thrives behind the scenes, making magic happen. This full-time, in-person role requires a highly organized, intelligent, and proactive professional who will accompany the operating principal daily, providing seamless executive and personal support. The ideal candidate is a critical thinker, an excellent communicator, and a tech-savvy professional with marketing skills and the ability to handle a fast-paced environment. Availability for occasional evening and weekend communication is expected, as well as a willingness to travel. Compensation: Compensation: $60,000-$70,000, based on experience Bonus opportunities based on performance Paid Time Off (PTO) Stipend Benefits Available Leadership growth and career development opportunities Compensation: $60,000 - $70,000 based on experience Responsibilities: Proactively manage and prioritize the calendar, ensuring seamless scheduling of appointments, closings, and meetings Act as a gatekeeper and liaison, managing correspondence, email, and scheduling Anticipate needs, troubleshoot challenges, and proactively offer solutions Take ownership of projects and tasks, identifying priorities and ensuring efficient execution Assist with real estate transactions, including documentation, client communication, and closing coordination Plan and coordinate events, speaking engagements, and public appearances Help refine systems and processes to increase efficiency and manage multiple priorities effectively Be available by phone and email for urgent needs outside of standard office hours Qualifications: Minimum of 3 years of experience supporting an executive at a high level Willingness to work evenings or weekends as needed Strong organizational and time management skills A proactive mindset with the ability to anticipate needs and prioritize effectively Highly assertive, organized, and self-motivated Excellent problem-solving and critical-thinking skills Thrive in a fast-paced, dynamic environment requiring adaptability and flexibility Exhibit professionalism, discretion, and confidentiality Creative, detail-oriented, and capable of managing multiple projects simultaneously Tech-savvy and quick to learn new systems and applications About Company At KW Reserve, we believe that buying or selling a home is more than just a transaction; it's a life-changing experience. That's why our team of experienced, passionate real estate professionals is dedicated to delivering exceptional, personalized service to every client. We take pride in the relationships we build and work relentlessly to help clients achieve their real estate goals. Our team represents the best and brightest in the industry, constantly raising the bar through innovation, research, and consumer education. In today's fast-paced market, clients need a trusted advisor, and that's exactly what we strive to be. With in-depth knowledge and a commitment to timely, accurate guidance, KW Reserve is the go-to source for real estate insight and expertise.

Our client, a highly reputable family office, is looking to hire a Personal / Executive Assistant for their West Palm Beach office. In this role, the candidate will provide end-to-end administrative, personal, and executive support across both personal and business matters. The successful candidate will demonstrate sound judgment, adaptability, and clear communication, with a can-do, flexible attitude. Candidate will have the ability to remain available, with notice, for key engagements and online during travel, when needed. This is an exciting opportunity to get involved, wear different hats, and join a dynamic team! RESPONSIBILITIES Manage all travel, dining, and accommodation arrangements, ensuring seamless logistics and detailed itineraries Coordinate calendars across multiple individuals, working closely with assistants, executives, and household staff Proactively oversee scheduling, personal appointments, reservations, and confirmations to ensure accuracy and efficiency Prepare and submit expense reports and track related documentation Plan, organize, and support business, personal and social engagements, including family gatherings and private events Welcome and assist guests in both office and household settings with professionalism and discretion Maintain ongoing communication with administrative colleagues and household team members Coordinate the pickup and delivery of personal items such as packages and mail Research, source, and purchase items as requested, including online and in-person shopping Maintain organized electronic filing systems Track incoming and outgoing correspondence, ensuring materials are properly filed Conduct research on various topics, summarize findings, and maintain related records Ongoing ad hoc assignments and projects as requested REQUIREMENTS 3+ years of relevant experience in a similar role - out of hospitality is a plus! Strong verbal and written communication skills Proficiency with Microsoft Office Suite and comfort with modern technology, including apps and smartphones Exceptional organizational skills and strong attention to detail Flexible approach with the ability to operate beyond a set job scope Confident, capable, and solutions-oriented professional Ability to manage multiple requests simultaneously, prioritize effectively, and respond with urgency when needed Proactive self-starter who takes initiative and follows through Ability to work flexible hours if needed (i.e. for events or to stay online when principals are traveling, etc.) Comfortable adapting to last-minute changes Able to work independently while collaborating effectively with a broader team Willingness to travel between residences as required College degree preferred SALARY $100-$135K (DOE) + Benefits + Discretionary Bonus Opportunity + Perks! HOURS 8:30am-5:30pm (DOE) + flexibility if needed This role is on-site, 5x/ a week, with the ability to travel between the office and residences There will also be flexibility to WFH during certain times of the year #IND1

In support of the university's mission and objectives, the Executive Assistant provides high-level administrative support to the Executive Vice President for Advancement, including managing schedules, organizing meetings, maintaining correspondence, organizing files, project management, preparing reports, and coordinating travel arrangements. Calendar Management and Scheduling * Maintains and prioritizes the Executive Vice President's daily, weekly, and monthly calendar. * Coordinates and confirms appointments with internal and external stakeholders. * Adapts schedules to accommodate last-minute changes or urgent meetings. * Provides reminders and updates about upcoming appointments and events. * Ensures that the Executive Vice President is prepared for meetings with necessary documentation and materials. * Researches and recommends travel options based on budget and preferences, ensuring cost-effectiveness. * Prepares detailed itineraries that include travel times, accommodations, and contact information. * Coordinates with external travel companies, when necessary, to ensure smooth travel experiences. * Proactively anticipates travel needs and to address any potential issues or adjustments preemptively. Meeting Coordination and Support * Organizes logistics for meetings, including venue selection, seating arrangements, and technology setup. * Organizes gifts and presentations for donor meetings. * Collaborates with team members to develop detailed meeting agendas. * Records and distributes accurate meeting minutes to all participants promptly. * Executes on actionable items and commitments made during meetings to ensure accountability. * Schedules follow-up meetings as necessary to progress ongoing discussions. * Assists in preparing the President's Office for meetings for which the Executive Vice President attends. Correspondence and Communication * Drafts, edits, and proofreads a variety of correspondence, including emails and official letters. * Documents and updates Raisers Edge Database information for key contacts and stakeholders ensuring effective communication. * Identifies and prioritizes incoming communication, escalating urgent matters as needed. * Streamlines and corresponds to general inquiries on behalf of the Executive Vice President or routes them to appropriate personnel. * Prepares briefing materials and necessary background information for the Executive Vice President. * Compiles project reports and presentations for review by the Executive Vice President and stakeholders. Project Management * Assists in defining project scopes, timelines, and deliverables related to the Executive Vice President's initiatives. * Monitors project progress and provides regular status updates to the Executive Vice President. * Collaborates with department heads to ensure alignment and coordination of major projects. File and Record Maintenance * Implements and maintains an organized filing system for both electronic and physical documents. * Manages expenses and submits all documentation in a timely manner. * Organizes sensitive information ensuring it is handled according to privacy policies and organizational standards. * Reviews and updates files to ensure accuracy and completeness. * Assists in the digitization of records and streamlining of documentation processes when feasible. * Conducts periodic audits of files and records to maintain compliance and organization. * Manages travel-related expenses, compiling and submitting reimbursement requests in a timely manner.

Job DescriptionExecutive Assistant (with Personal Support) Stuart, FL | Full-Time | On-Site We're seeking an exceptional Executive Assistant to support a founder and CEO running a fast-growing, creative business. This role is ideal for someone with a killer sense of organization , strong operational instincts, and exceptional attention to detail. This is a high-trust, high-impact position for someone who thrives in a dynamic environment, enjoys working within established systems, and can thoughtfully advise on process improvements when appropriate. While this role includes occasional personal and family support, the core focus is executive, operational, and administrative leadership. Key ResponsibilitiesExecutive & Business Support Act as a right-hand partner to the CEO, managing day-to-day administrative and operational needs Support order fulfillment, shipping coordination, and package tracking as needed Maintain organization and operational efficiency across office and warehouse spaces Handle high-attention administrative tasks, follow-ups, and internal coordination Run business-related errands (post office, supplies, returns, etc.) Proactively identify inefficiencies and recommend workflow or process improvements Personal & Household Logistics (Secondary) Manage incoming mail, packages, and returns Coordinate household errands and light organization as needed Assist with scheduling and logistics that support the CEO's availability and focus Family Support (As Needed) Occasional school pickups and drop-offs (clean driving record required) Assist with family scheduling and coordination Light, occasional support related to children (not a nanny role) What We're Looking For Exceptionally organized with strong attention to detail Enjoys working within established systems, optimizing workflows, and recommending process improvements when appropriate Highly reliable, proactive, and resourceful Able to prioritize, multitask, and follow through independently Comfortable handling both executive-level tasks and hands-on responsibilities Tech-savvy and quick to learn new tools and systems Able to lift/move 30-50 lbs. when required Valid driver's license and reliable transportation Discretion, professionalism, and sound judgment are essential. Schedule Full-time, in-person (Stuart, FL) Flexibility required for occasional personal or family needs Compensation & Benefits Salary: $75,000-$85,000, based on experience Benefits include: Employer covers 50% of health insurance costs Two weeks paid vacation Five sick days Six paid holidays

JOB TITLE: Executive Assistant to the CEO LOCATION: Mandel JCC, Primarily Palm Beach Gardens, but may be require to be in Boynton Beach office on occasion CLASSIFICATION: Full-Time PAY: Salary: $60,000 -$70,000 About the Mandel JCC The Mandel JCC of the Palm Beaches is a vibrant, inclusive community center dedicated to strengthening Jewish life, fostering personal growth, and building meaningful connections. Through programs in fitness, aquatics, early childhood education, camps, arts & culture, and community engagement, the Mandel JCC provides a welcoming environment for individuals and families of all backgrounds. Position Summary Purple Unicorn, on behalf of the Mandel JCC of Palm Beaches, is hiring an Executive Assistant to provide high-level administrative support to the CEO. This position serves as a central point of coordination for communication, scheduling, and operational needs across the organization on the leader's behalf. Approximately 80% of the role is focused on direct executive support, and 20% involves broader organizational project work to support cross-departmental initiatives and agency priorities. The ideal candidate is proactive, detail-oriented, highly organized, and capable of managing a fast-paced environment with professionalism, discretion, and warmth. Position will require on-site support at the Palm Beach Gardens site; but may require to be in the Boynton Beach office on occasion. Hours are 8am - 4pm (M-F). Key Responsibilities Executive Support Manage the CEO's calendar, schedule meetings, coordinate appointments, and protect executive time with strong prioritization. Serve as the primary point of contact between the CEO and staff, board members, donors, members, and community stakeholders - with confidentiality top of mind. Ability to partner effectively with the board of directors and drive board governance. Prepare and edit correspondence, reports, presentations, talking points, and meeting materials. Support board-related communications, including scheduling, agenda development, minutes, document preparation, and follow-up. Monitor deadlines and track ongoing commitments to ensure the CEO stays informed and prepared. Other duties as assigned Organizational Projects Assist with cross-departmental projects, helping develop timelines, track progress, and maintain documentation. Provide administrative and operational support for major organizational events or initiatives. Collaborate with leadership and staff to ensure project needs are met efficiently and on schedule. Help streamline processes, create systems, and improve administrative workflows throughout the agency. Maintain organized electronic and physical files and recordkeeping systems. Support internal communication by helping draft announcements, reminders, and updates. Coordinate logistics for internal and external meetings, including room setup, technology needs, and hospitality arrangements. Assist with invoice processing, expense tracking, CEO reimbursements, and organizational purchasing. Help prepare reports or budget-related materials as requested by the CEO. Maintain confidentiality regarding financial, personnel, and organizational information at all times. Qualifications Required 4+ years of administrative or executive support experience, preferably supporting senior leadership. Exceptional organizational and time-management skills with the ability to handle multiple priorities simultaneously. Strong written and verbal communication skills. High professionalism and discretion when handling sensitive or confidential information. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfort with learning new technology systems. Customer-service mindset aligned with the JCC's mission and values. Preferred Experience in a nonprofit environment or community-focused organization. Familiarity with board governance or donor relations. Knowledge of Jewish communal organizations or cultural practices (welcomed but not required). Experience with CRM or project management systems. Personal Attributes Proactive problem solver with a positive, “can-do” attitude Strong attention to detail and follow-through Ability to stay calm, confident, and organized in a fast-paced environment Collaborative, supportive, and relationship-oriented Flexible and adaptable to shifting priorities Why Should You Join JCC? Jewish Community Centers are multi-service community agencies that provide a wide array of programs, courses, and activities for people of all ages. In addition to stimulating and rewarding work, you will enjoy a friendly family-like atmosphere that values your mental and physical well-being. JCC employees can use the on-site fitness facilities and take part in all the programs available. Competitive salaries and generous holiday, vacation, and healthcare plans underscore your importance to the JCC. In a recent survey of JCC employee satisfaction, more than 90 percent of professionals reported enjoying their jobs Benefits Health Benefits Competitive Pay Life, AD&D, Short Term Disability PTO: Vacation, Sick and Personal Days Voluntary Benefits: Pet Discount Program, Financial Wellness, Identity Theft Protection, Accident and Critical Illness Staff Discount on our Programs (FT and PT employees!) Our mission at the Mandel JCC of the Palm Beaches is to build community and enhance connection to Jewish life. We embrace employees, members and guests of any race, color, religion, gender identity or expression, sexual orientation, national origin, age, disability, marital status, familial status, or any other characteristic protected by Federal and State law. A non-discrimination clause concerning employment opportunity is incorporated in the Personnel Manual. The Mandel JCC of the Palm Beaches will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

Job Title: Executive Assistant Department: Corporate Reports To: CEO FLSA Status: Exempt Salary: $70,000 - BOE Company Summary BlueTeam is a US-based provider of national disaster recovery, remediation, reconstruction, renovation, and roofing services for commercial properties. Our core business focuses on cleanup and mitigation efforts for recovery from fire damage, roof leaks, flooding, pipe bursts, and post-disaster remediation due to severe weather. We exclusively serve commercial sectors including hospitality, senior housing, healthcare, commercial offices, municipalities, multifamily living, and institutional markets. SUMMARY: Executive Assistant role is to provide unparalleled support to our Chief Executive Officer. Our Chief Executive Officer serves actively on several fronts, but his primary focus is on sales/client relationships and team building. ESSENTIAL DUTIES AND RESPONSIBILITIES: As Executive Assistant to our CEO, you'll be at the center of strategic decision-making, helping drive growth while building relationships with top commercial clients. Your primary responsibilities will include: Calendar & Email Management: Keep the CEO's schedule on track, prioritize meetings, and manage high volumes of email efficiently. Travel & Meeting Coordination: Arrange complex travel, optimize client visits, and prepare comprehensive agendas. Contact & CRM Management: Maintain and update key client contacts to support business growth. Task & Project Prioritization: Track action items, follow up on commitments, and help the CEO focus on strategic priorities. Confidential Support: Handle sensitive information with discretion and act as a trusted point of contact internally and externally. Executive Preparation: Conduct research, summarize key information, and prepare materials so the CEO is always ready to engage confidently. Personal Assistance (as needed): Coordinate personal appointments and tasks to keep the CEO organized, without providing direct caregiving. communications Performs other related duties and assignments as required QUALIFICATIONS: Proven experience as an Executive Assistant or similar role supporting C-level executives Exceptional organizational and time-management skills Strong written and verbal communication skills High proficiency in calendar management and scheduling tools Ability to work effectively under pressure and prioritize tasks Strong problem-solving skills and attention to detail Tech-savvy with proficiency in office productivity tools (Microsoft Office, Google Workspace, etc.) EDUCATION and/or EXPERIENCE: Bachelor's degree from an accredited university required. A minimum of 3 years of experience in an administrative assistant or similar role. PHYSICAL DEMANDS: While performing the duties of this job, the employee is regularly required to type and look at a computer screen for long periods of the day. The employee must be able to sit for long periods of time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. NOTE: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. BBMK Contracting, LLC dba BlueTeam (BlueTeam) is a Drug Free Workplace as well as an Equal Opportunity Employer. Qualified applicants shall be considered for all positions without regard to race, color, sex, religion, national origin, age, disability, veteran status, or any other status protected by federal, state or local law.

Autobrain, created by parents, techies and a volunteer first responder, is a connected car platform that turns almost any car into a "Smart" car, offering a full range of safety, security, convenience and diagnostic features in a single package. Some key applications are: Car Finder, Safe Baby Reminder, Diagnostic Information and Mechanic Hotline, Trip Reports, Roadside Assistance, Driving Behavior/Reports, Curfew Alerts, Boundary Alerts, Crash Detection, Emergency 911 Response and more. We are looking to help bring peace of mind to parents of teenage drivers, children of senior drivers, fleet managers and all drivers. We are a dynamic and engaging team, growing quickly and looking to fill our open positions with self-starters, creative thinkers, problem solvers, and candidates who want to grow with an awesome company. We are a casual office where daily learning is our biggest focus. We work regular work week hours and encourage our team to use their creativity to help us become the #1 connected car platform on the market. Job Description We are looking for an Executive Assistant that will perform customer service duties in addition to administrative duties for executive management in our Boca Raton, FL headquarters. Responsibilities may include screening calls; managing calendars; making travel, meeting and event arrangements; preparing reports and financial data and frequent customer relations. Requires strong computer and Internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, outside clients and vendors. Sensitivity to confidential matters may be required. Other responsibilities of the role may include but are not limited to: • Answering customer calls and online chats • Performing basic data entry and account maintenance • Delivering exceptional customer service to build customer satisfaction & loyalty • Providing effective and timely resolution for a range of customer inquiries • Utilizing all resources and tools to troubleshoot and diagnose customer issues Qualifications As an Executive Assistant, you must be positive, energetic, and driven to be successful in a challenging and rewarding environment. You must be flexible and able to adjust to the quick and demanding changes of the business. You must be an excellent communicator with great phone etiquette and problem solving skills. You must be able to work well in a collaborative and team-oriented environment. Other requirements of this role include: • High school diploma or equivalent certification • Previous customer service, administrative, retail, or related experience, preferred • Basic computer skills • Typing and data entry skills • Flexible availability Additional Information Autobrain provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Autobrain complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence,compensation and training. Autobrain expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Autobrain 's employees to perform their job duties may result in discipline up to and including discharge.

Job Description Founded in 2003, Kanner & Pintaluga is a NLJ500 and Mid-Market Pro 50 law firm that has recovered over $1 billion for property damage and personal injury clients nationwide. With nearly 100 lawyers and more than 30 offices throughout the Central and Southeastern United States, our primary goal is to achieve the most favorable outcome for our clients, who have the absolute right to receive the maximum compensation for their damages. POSITION SUMMARY: The Executive Assistant will provide administrative assistance to the Director of Litigation and Practice Administrator. This role assists with scheduling meetings, maintaining department templates and manuals, coordinating team events, pre-processing expense reports, and performing data entry in the firm's case management system. The ideal candidate is organized, proactive, and able to manage multiple priorities in a fast-paced environment. ESSENTIAL JOB FUNCTIONS: Continuous oral, written and electronic communication within and outside of office. Travel coordination. Coordinate and manage the scheduling of internal and external meetings such as trainings, performance reviews, corrective action meetings, and departmental events. Perform data entry and reporting in the firm's case management system, including report generation, case assignments, template maintenance, and implementation of AI tools. Prepare and review expense reports and vendor invoices. Assist with planning and coordination of team-building activities. Perform other related duties as assigned. EXPERIENCE/REQUIREMENTS: Full-time, 8 am - 5 pm, M-F. Proficient in Microsoft Office and Adobe Acrobat. High aptitude for learning computer/case management systems and applications, including leveraging benefits from Artificial Intelligence. Ability to communicate effectively and efficiently. Manage heavy workload in a fast-paced environment. Excellent organizational skills and must be able to multitask and prioritize workload. Demonstrates proactive attitude with sense of urgency as necessary. Teamwork-oriented, including displaying a positive attitude in all tasks and when working with and assisting other team members. FIRM BENEFITS The Firm offers a competitive benefits package for our full-time employees and their families. Here is a summary of our benefits (the list is not all-inclusive): Competitive Wage Paid Time Off, Holiday, Bereavement, and Sick Time 401K Retirement Savings Plan with Firm match Group Medical/Dental/Vision Plans Employer-Covered Supplemental Benefits Voluntary Supplemental Benefits Annual Performance Reviews Equal Opportunity Statement Kanner & Pintaluga is an Equal Opportunity Employer. Kanner & Pintaluga retains the right to change, assign, or reassign duties and responsibilities to this position at any time - in its sole discretion. Employment is at will. E-Verify This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the I-9 Form.

Become an integral part of the Consumer and Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As a Senior Administrative Assistant in Consumer and Community Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Organize all aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills At least three years of administrative experience Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option

Job Description We are seeking a highly capable and motivated Executive Assistant to support senior leadership within a thriving maritime organization. This role is ideal for a proactive professional who is technically savvy, excels in advanced Excel, and thrives in a fast-paced, operationally driven environment. The successful candidate will be innovative, adaptable with working hours, and eager to build strong relationships across teams while growing alongside a dynamic and expanding company. Key Responsibilities Provide high-level administrative and operational support to executive leadership Manage complex calendars, meetings, travel arrangements, and shifting priorities Prepare, analyze, and maintain reports, dashboards, and financial or operational data using advanced Excel functions (e.g., pivot tables, formulas, data analysis tools) Coordinate communication and workflows between executives, vessel operations, and shore-based teams Support recruiting and hiring efforts, including: Screening resumes and applications Coordinating interviews and communicating with candidates Assisting with job postings and tracking candidate pipelines Assist with special projects, process improvements, and data-driven initiatives Draft professional correspondence, presentations, and internal documentation Anticipate executive needs and proactively resolve issues before they arise Maintain confidentiality and exercise sound judgment in all matters Adapt to flexible working hours, including early starts or late evenings as operational needs require Required Qualifications Proven experience as an Executive Assistant, Administrative Manager, or similar role, preferably in maritime, logistics, transportation, or a fast-paced operational industry Advanced proficiency in Microsoft Excel (required) Experience with resume screening, interview coordination, or recruiting support Strong technical aptitude with the ability to quickly learn new systems and tools Exceptional organizational, time-management, and problem-solving skills Excellent written and verbal communication abilities High level of professionalism, discretion, and reliability Key Attributes for Success Innovative mindset with a desire to improve processes and workflows Flexible and adaptable, with a strong work ethic and availability as business needs evolve Relationship-focused, able to build trust and collaborate across diverse teams Curious, growth-oriented, and motivated to learn within a company that is thriving and expanding

Department Administration Employment Type Full Time Location West Palm Beach, FL Workplace type Onsite Reporting To Chris Simoes Key Responsibilities Skills, Knowledge and Expertise About Rangeline Group Rangeline Pipeline Services provides pipeline solutions such as Line Stops, Tapping, Valve Insertion, but foremost they are known as the Concrete Pipe Specialty Team. This team of experts specializes in all aspects of concrete pressure pipe, and they have the ability to repair or replace the pipelines without interrupting the flow which helps minimize disruption to the daily life of communities, businesses and municipalities. Rangeline Pipeline Services also has a complete line of materials for concrete pipe and offers full turnkey services nationwide and 24-hr emergency services. Call Rangeline Pipeline Services today for your pipeline installation and repairs, 1-888-PCCP-HLP.

Job Description Director of Executive Operations / Executive Assistant - Private Office of the Partner Full-Time | On-Site | High Discretion | Travel Required | Primary Location West Palm Beach Florida A private office seeks an assertive, polished, and highly organized Executive Assistant to manage the Partner's business workflow across multiple companies and initiatives. This role requires full inbox control, superior communication skills, and the ability to operate confidently in a fast-moving, high-pressure environment. The EA serves as the central point of coordination for meetings, priorities, timelines, and communication, ensuring the Partner's business world moves with precision. This is a Chief-of-Staff-adjacent role for someone who thrives in dynamic, high-speed environments and can balance structured organization with shifting demands. This job demands frequent travel for long durations (read: in excess of 30 days). Key Responsibilities Full ownership of the Partner's business email inbox Manage calendar, priorities, tasks, and follow-through across all business matters Prepare polished correspondence, investor summaries, and internal memos Coordinate with attorneys, accountants, consultants, internal staff, and external partners Attend select meetings or calls on behalf of the Partner when needed Maintain a focused daily task system (2-3 priority items) Oversee workflow, deadlines, digital files, and document organization Vet vendors, onboard new staff, and assist with special projects Collaborate with the Personal & Lifestyle Assistant on schedule and travel alignment Travel with the Partner up to 60% of the time Qualifications Strong written and verbal communication skills Exceptional organizational ability and attention to detail Confident handling high-level stakeholders and sensitive information Proficiency in Microsoft Office, Google Workspace, Dropbox, DocuSign, Adobe/PDF tools, and CRM systems Able to perform in high-speed, high-pressure, multi-company environments Judgment-driven, proactive, and polished in presentation Schedule Core hours: 8:30 AM - 5:00 PM, with availability for urgent matters Travel required (domestic and international) Location: West Palm Beach, Florida - 33401 Powered by JazzHR SvbQZoUQNT

Director of Executive Operations / Executive Assistant - Private Office of the Partner Full-Time | On-Site | High Discretion | Travel Required | Primary Location West Palm Beach Florida A private office seeks an assertive, polished, and highly organized Executive Assistant to manage the Partner's business workflow across multiple companies and initiatives. This role requires full inbox control, superior communication skills, and the ability to operate confidently in a fast-moving, high-pressure environment. The EA serves as the central point of coordination for meetings, priorities, timelines, and communication, ensuring the Partner's business world moves with precision. This is a Chief-of-Staff-adjacent role for someone who thrives in dynamic, high-speed environments and can balance structured organization with shifting demands. This job demands frequent travel for long durations (read: in excess of 30 days). Key Responsibilities Full ownership of the Partner's business email inbox Manage calendar, priorities, tasks, and follow-through across all business matters Prepare polished correspondence, investor summaries, and internal memos Coordinate with attorneys, accountants, consultants, internal staff, and external partners Attend select meetings or calls on behalf of the Partner when needed Maintain a focused daily task system (2-3 priority items) Oversee workflow, deadlines, digital files, and document organization Vet vendors, onboard new staff, and assist with special projects Collaborate with the Personal & Lifestyle Assistant on schedule and travel alignment Travel with the Partner up to 60% of the time Qualifications Strong written and verbal communication skills Exceptional organizational ability and attention to detail Confident handling high-level stakeholders and sensitive information Proficiency in Microsoft Office, Google Workspace, Dropbox, DocuSign, Adobe/PDF tools, and CRM systems Able to perform in high-speed, high-pressure, multi-company environments Judgment-driven, proactive, and polished in presentation Schedule Core hours: 8:30 AM - 5:00 PM, with availability for urgent matters Travel required (domestic and international) Location: West Palm Beach, Florida - 33401

Job Description Key Goals: Provides high-level administrative support directly to Urban Youth Impact's Founder and Development Department. Serves as an assistant for the Founder of Urban Youth Impact, helping with tasks related to fundraising efforts. The position assists with schedule management, communications, event planning, and other complex administrative tasks. Key Responsibilities: Manage the daily work of the Founder, including managing the Founder's calendar, ensuring appropriate follow-up from all meetings, and prioritizing emails Maintain confidential physical and electronic files and records for the Founder Attend Development Department meetings Assist the Development Department with tasks, processes such as mailing appeal letters and packages and planning of Development events Assists Founder with The Legacy Foundation, including managing communications, meeting notes, filing annual reports and scheduling board meetings Key Goals: Founder's needs are being met and his schedule managed and up to date Founder's heart is being clearly communicated through the emails, letters, and phone calls the assistant facilitates on his behalf The Founder's role on the Development Team is being facilitated efficiently and effectively Development Department goals (financial and deadline-oriented) are met Key Traits: Excellent communicator: both written and oral Detail-oriented: possesses excellent grammar and editing skills Adaptable: the ability to prioritize and re-prioritize as needed Flexible: the ability to handle interruptions and multitasking Motivated: a self-starter who can work with minimal oversight Handles confidential matters with care Able to follow-through and complete tasks timely Able to delegate and then follow-up on delegated tasks Confidently represent the Founder in his absence (i.e., ability to make decisions easily) Competent in Microsoft Office: Word, Excel, PowerPoint Competent in Google Suite: Mail, Calendar, Docs, etc. Competent in Raiser's Edge, once trained Nonprofit and development experience is preferred Qualifications: 2-year degree or equivalent experience; 3+years in an assistant role; reports primarily to the Founder. Needs to have an understanding that Urban Youth Impact is primarily a faith-based organization. Part-time 24+ hours per week; required schedule Mon/Tue/Thur 9:00am - 5:00pm FLSA nonexempt; All applicants will be required to complete a Level-2 background check. Job Posted by ApplicantPro

Job Brief: Since 1991, Spring Footwear has made a difference in the lives of consumers who have depended on our brands to deliver comfort and style. Product innovation, quality, value and flexibility are the cornerstones that contribute to our success. “To develop successful partnerships by creating and delivering the best quality, value, product and service every day!” The Executive Assistant/Office Manager will report directly to the CEO and President. This role provides high-level executive administrative support and project management. This position requires working across a variety of internal and external groups and learning all aspects of the business. Must have experience with business administration, strong administrative and executive support skills, company-wide communication, event and travel planning. This person should be willing and able to work independently with little or no supervision. The Assistant/Office Managerwill be a highly resourceful team-player, who is comfortable working in a fast-paced environment, thrives under pressure, while remaining flexible, proactive, and efficient. The individual will have the ability to exercise good judgment in a variety of situations, with strong problem-solving, Project and Team management , negotiation capabilities, along with leadership, business acumen, and outstanding relationship-building skills. Additionally, the ideal candidate will have strong verbal and written communication, demonstrated administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant/Office Manager must be creative, highly organized and resourceful. The Executive Assistant/Office Manager serves as the primary point of contact for internal and external constituencies on all matters pertaining to the ownership team, and serves as the voice and face of the company. Skills Required: 3+ years of c-suite executive level support Strong communication, interpersonal relationship building and maintaining capabilities. Strong organization skills that reflect ability to perform and prioritize multiple tasks seamlessly. Excellent attention to detail and eye for perfection. Proficiency in MS Office (MS Excel and MS Outlook) Be proactive in approach to problem solving with strong decision making capability. Project Management and Team building Proven ability to handle confidential information with discretion. Ability to achieve high performance goals and meet deadlines in a fast paced, constantly changing environment. Forward thinker who actively seeks opportunities and proposes solutions. We Offer Competitive wages and benefits Company paid Holidays and Vacation Profit sharing program Advancement opportunities We encourage qualified candidates to apply and join our growing team! Spring Footwear Corp. is an EEO employer, all employment is contingent upon a successful drug and back ground screening, as applicable to the job specifications. We administer the Florida Drug Free Workplace program, and as such, employees may be subject to reasonable suspicion drug tests, as ascribed by the Florida law.

Store Administrative Support Specialist The Store Administrative Support Specialist provides essential administrative, HR, and operational support to keep the store running smoothly and in alignment with company standards. This role manages office tasks, scheduling, reporting, onboarding coordination, and communication between the store and the corporate office. The position is ideal for someone detail-oriented, organized, and comfortable supporting multiple departments in a fast-paced retail environment. Key Responsibilities Manage day-to-day store office operations, including email, documentation, communication flow, and administrative tasks. Serve as the central liaison between the store, corporate departments, vendors, and service providers. Support HR processes such as onboarding, I-9 verification, disciplinary forms, performance evaluations, and confidential personnel documentation. Oversee weekly scheduling process, ADP timekeeping, PTO, and labor-related deadlines while partnering with department managers to resolve issues. Review and maintain key reports and communicate updates, expectations, and deadlines to store leadership and department teams. Serve as the point of contact between the store and Purchasing team, assisting with ordering issues, delivery tracking, vendor communication, and discrepancy follow-up. Coordinate repair and maintenance requests and track service tickets. Ensure pricing signage, TPRs, and item updates are executed accurately and in partnership with the Pricing team. Support the Store Manager with operational projects, audits, seasonal programs, and corporate initiatives. Maintain strong organizational systems and ensure company standards are consistently upheld Perform additional office operations tasks as assigned. Qualifications & Skills 3+ years of experience in retail administrative support, retail office support, HR support, or office management Strong computer skills (ADP, POS systems, scheduling software, Excel, Outlook, or similar programs) Excellent communication skills - clear, professional, timely Highly organized with strong attention to detail and follow-through Ability to multitask, prioritize, and meet deadlines Comfortable working with multiple departments and managers Preferred Experience in grocery, specialty market, food retail, or hospitality Familiarity with pricing systems, ordering software, and/or vendor communication Understanding of store operations or multi-department workflows Working Conditions Office-based role in a fast-paced retail environment. Ability to sit and work on a computer for extended periods. Occasional lifting of up to 25 lbs. Why Join Joseph's Classic Market? At Joseph's Classic Market, we take pride in delivering exceptional quality, value, and customer service. As a Store Administrative Support Specialist, you'll play a vital role in supporting daily operations and helping our teams succeed. You'll join a family-owned business where your contributions matter, your ideas are valued, and your work directly impacts the success of the store. Benefits Include: Positive Work Environment Competitive Pay Health, Dental and Vision Insurance 401(k) Plan Paid Time Off & Personal Days 20% Employee Discount Interview Process At Joseph's Classic Market, we utilize VidCruiter as part of our interview process. This platform allows candidates to complete video interviews at their convenience, giving our hiring team the opportunity to better understand your experience and qualifications early in the process. Employment Eligibility Joseph's Classic Market participates in E-Verify to confirm work authorization for all new employees. As part of the hiring process, employment eligibility will be verified through the U.S. Department of Homeland Security and the Social Security Administration.