Executive assistant jobs in Kendall, FL - 480 jobs

Executive Assistant 12 Month Contract to Hire Hybrid Remote: Plantation, FL (3 Days On Site, 2 Remote) Pay Rate: $37-$43 Hourly Looking to HIRE RIGHT AWAY!! Must Haves: 5+ years of Executive Assistant Experience Experience supporting Executive Leaders (this position will be supporting four C-Level Executives) time management, discretion, problem-solving, proficiency with MS Office Suite (Word, Excel, PowerPoint) Experience handling & scheduling logistics: travel, lunches, events, etc. Managing domestic and international travel, including itinerary and agenda creation Planning and coordinating virtual and in-person off-site meetings Strong understanding of confidentiality protocols Must be Highly organized and proactive Experience creating presentations, reports, and documents to present to internal Executives Experience creating purchasing orders and/or managing expense workflows Day to Day: This Executive Assistant will be providing comprehensive assistance to multiple C-Level Executives for a large Fortune 500 company, managing complex calendars, coordinating meetings and travel, handling confidential information, and managing communications (emails, calls, reports, presentations). They will be acting as a strategic partner, ensuring executive productivity by managing logistics and information flow with professionalism and autonomy. Key Responsibilities include: Calendar & Schedule Management: Manage complex schedules, prioritize meetings, and coordinate across teams and external partners Communication: Screen calls, manage correspondence, draft/format emails, memos, presentations (PowerPoint), and take meeting minutes Information Management: Maintain filing systems, manage databases, and handle confidential data with discretion Travel & Logistics: Arrange detailed travel plans, accommodations, and logistics for Executives Project & Event Coordination: Organize internal and off-site events, and manage special projects as needed Financial Support: Track expenses, prepare reports, and manage budgets Liaison: Serve as a point of contact between executives, employees, and clients

Role Description The President of RDY Advisors, LLC, a boutique real estate investment and advisory firm based in Fort Lauderdale, is looking to hire an executive/personal assistant for approximately 5-7 hours per day, Monday to Friday. Tasks will vary day-to-day and span personal assistant tasks (booking travel, dog walking, running errands etc.), executive assistant tasks (email dictation, file organization, to-do lists, etc.), and real estate related tasks (market research, preparing client presentations, redlining documents, etc.). We are looking for someone who is very driven, solution-oriented, and able to juggle many projects, tasks, and topics at once. This is a very engaging role with great potential for professional growth. Position Overview: Assisting President in all day-to-day functions Office and administrative management Operations and office organization Support President's work in the commercial real estate industry and personal affairs What We're Looking For: A problem solver who thrives in a dynamic, fast-paced environment Excellent communication skills with clients and colleagues Tech-savvy with high proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneDrive), Zoom/Teams, Dropbox, Apple OS; familiarity with real estate platforms (LoopNet, CoStar, Crexi) a plus, but not required Highly organized with strong attention to detail Business acumen and ability to work independently Self-starter who takes initiative, anticipates needs, and is eager to learn Ability to hit the ground running and enable the President to focus on clients and new deal development ON TIME OR EARLY for work Daily Tasks Include: Review and flag email inbox Prepare client reports and presentations Research real estate comps and create comp reports/availability surveys Create Excel spreadsheets to track cashflow and check for discrepancies in financial analyses Transcribe dictated emails Update and maintain to-do / project list Update and maintain calendar Book travel and dining reservations Scan & organize documents for files/Dropbox Redline documents Miscellaneous day-to-day items: Online orders (Instacart, Amazon, etc.), run errands, pick up mail, tech problem-solving as needed (iPhone, Laptop, Wifi, printer) Additional Details: Location: in-person position located in Fort Lauderdale Pay: $25.00/hour Current schedule: 8:00 am-2:00 pm, Monday - Friday* Start time: immediately *Additional hours may be available for the right candidate

A private family office in the Coconut Grove area is seeking a highly experienced Executive / Personal Assistant for an immediate hire at the start of the new year. This role is intended for a true personal executive assistant with proven experience managing both professional and personal matters with discretion and precision. PLEASE ONLY APPLY IF YOU HAVE PREVIOUSLY SUPPORTED A FAMILY OR HELD AN EXECUTIVE ASSISTANT ROLE THAT INCLUDED PERSONAL RESPONSIBILITIES. This is a demanding, fast-paced position requiring exceptional organization, sound judgment, and the ability to anticipate needs across business, personal, and medical areas. Responsibilities Manage complex calendars, appointments, and booking heavy international travel across multiple time zones. Accurately manage schedules across multiple time zones Coordinate personal and professional correspondence Understand and work with foreign currencies Act as a medical liaison between physicians, healthcare providers, and insurance companies Handle highly confidential and sensitive information with discretion Track, prioritize, and follow through on multiple projects and deadlines Liaise with vendors, service providers, and business contacts Provide comprehensive support across personal, business, and medical matters as needed Requirements Minimum 5 years of experience as an Executive Assistant or Personal Assistant Demonstrated experience handling personal matters in addition to professional responsibilities is required Strong common sense, sound judgment, and problem-solving skills Exceptional attention to detail and follow-through Self-motivated, proactive, and highly reliable Proficient in Microsoft Office, Google platforms, iPhone, and Samsung Galaxy devices Ability to thrive in a high-pressure, fast-moving environment with multiple priorities Compensation & Benefits Salary: Starting at $100,000, based on experience and availability Benefits: Medical insurance and paid time off

The Executive Assistant is a key support role responsible for ensuring smooth day-to-day operations within ATA. Reporting to the Chief Executive Officer (CEO), this position provides high-level administrative support, manages board activities, maintains complex calendars, and oversees internal coordination of the team. The ideal candidate will have strong organizational skills, attention to detail, excellent communication abilities, and experience working in a nonprofit setting. Must be self-motivated, attentive to detail, and can prioritize and problem-solve. This role is hybrid and will involve scheduling in-person meetings with the CEO in Miami on weekly basis, the remainder of the work week can be done from a home office. Key Responsibilities Calendar & Meeting Management: Coordinate and manage complex calendars, schedule internal/external meetings, and arrange travel logistics. Management of meeting agendas, tracking next steps, and follow-up items from meetings is crucial. Financial Coordination: Assisting the Vice President of Finance with office mailings, data input, and acknowledgment receipts (and renewal notices) for donations and office correspondence. Board & Committee Support: In coordination with the CEO, organize board meeting agendas and materials, schedule committee meetings, and assist with organizing concise meeting minutes. Event & Conference Coordination: Assist in organizing conferences, board retreats, and other key gatherings, ensuring all logistics are handled seamlessly. Internal Document Preparation & Follow-Up: Draft correspondence and meeting notes, track action items, and manage electronic filing systems. Compliance & Reporting: Assist with maintaining organizational compliance by gathering required documentation and ensuring timely renewals or filings, in collaboration with relevant vendors. Special Projects: Undertake special assignments from the CEO, as needed, providing research and support to advance organizational goals. Projects from staff members as assigned and approved by the CEO. Qualifications Bachelor's degree (or equivalent experience) in business administration, nonprofit management, or a related field. 3+ years of experience as an executive assistant or similar administrative role. Experience managing and working closely with Board of Directors, including scheduling, creating Board decks, communication. Proficiency in Google Workspace, Microsoft Office Suite, and experience using CRM platforms (e.g., Salesforce, Raiser's Edge, Boardable). Excellent organizational and multitasking skills, time management with a strong attention to detail. Exceptional written and verbal communication abilities. Demonstrated ability to handle confidential information with discretion. Core Competencies for All ATA Employees Mission-Driven: Demonstrates passion for ATA's vision and values in all activities. Collaboration: Works effectively with diverse teams and stakeholders. Integrity: Upholds the highest ethical standards in all interactions. Adaptability: Thrives in a fast-paced, dynamic environment.

Eastdil Secured is the global real estate investment bank that uniquely combines commercial real estate and capital markets expertise. We provide truly independent advice with the mission to drive value for our clients through creative, actionable ideas and flawless execution. Our knowledge-driven team is comprised of remarkable people who are seamlessly connected across all levels and geographies, merging experience, expertise, and resources to deliver the best strategies from around the globe. With a focus on serving our clients, we thrive on collaboration to execute the world's most dynamic transactions. At Eastdil Secured, we seek individuals who have the expertise, integrity and dedication needed to drive meaningful impact for our clients. We hire and advance based on merit and actively engage talent with diverse backgrounds and perspectives, fostering a culture of creativity and innovation throughout our company. This position is a full-time, in-person, role in our Miami, FL office. An Executive Assistant with Eastdil Secured performs a broad variety of administrative tasks in a fast-paced work environment. This role provides administrative support to multiple transaction professionals as well as back-up support to the broader team and office. Teamwork is integral to this role and the ability to work well with all levels of internal team members as well as outside clients and vendors is required. Essential Functions Provide administrative support to transaction professionals with complex needs, including travel, itineraries and agendas and meeting calendars Works closely with transaction professionals to keep them well informed of upcoming commitments and responsibilities, following up appropriately Acts as a “barometer”: having a sense for the issues taking place in the environment and keeping the team updated as needed Plan, coordinate, and ensure meetings are scheduled, rescheduled, or prioritized based on business needs Own “Gateway” role: communicating with broader team constantly to increase efficiency. Establish and implement team scheduling best practices by leveraging ES software and applications Completes a broad variety of administrative tasks in addition to managing time and travel, including tracking expenses, completing & submitting expense reports within required deadlines, composing, and preparing correspondence, processing charitable contribution requests, and managing client gifts and entertainment, in accordance with gift and entertainment policies and procedures Assist in editing, formatting, and printing presentations and documents using Power Point, Word, Excel and PDF Completes personal requests as needed (personal travel, errands, etc.) Successfully completes all aspects of deliverables with a proactive, hands-on, solutions-oriented approach Provide occasional back-up support to other Executive Assistants, including supporting the transaction process, and collaborate with support teams across multiple offices Office Management Support Facilities Manager (off-site) and work with Admin Services to ensure that Miami, FL office is operating smoothly Conduct inventory assessment and complete weekly office supply and snack orders Maintain basic office equipment, resolving office-related malfunctions and responding to requests or issues Assist with food orders, luncheon planning, and planning of other business-related meetings and events as requested Manage logistics for in-office new hire onboarding (set up desks, phones, computers, etc.) Deal Administration Provide executive deal administrative support as needed to transaction professionals and deal team Support transaction and deal team by managing and organizing internal database, assisting with deal marketing process, ensuring timely distribution of marketing materials, performing data reporting using Eastdil Secured proprietary applications, and coordinating with internal and external counsel as needed Proactively manage end-to-end deal administration process, including coordinating closing dinners, arranging event related items such promotional materials, wine distribution, etc. Event Management Help with planning and execution process for small local events on behalf of the team and supporting other events as needed (closing dinners, small happy hours, golf outings, etc.) Track key milestones, including budget, attendee management, risk management, as well as venue, transportation, and accommodation confirmation Proactively submit Gift & Entertainment approvals according to policy Act as onsite coordinator day-of to ensure seamless event delivery Some travel may be required Education and Qualifications Bachelor's Degree, preferred 5+ years of experience in a corporate environment working with senior-level executives Bilingual (Spanish) strongly preferred Experience, Skills and Competencies Required Very strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail Strong interpersonal skills and the ability to build relationships across the broader team and the firm Expert level written and verbal communication skills Demonstrated proactive approaches to problem-solving with strong decision-making capability Emotional maturity Highly resourceful team-player, with the ability to also be extremely effective independently Proven ability to exercise discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment Forward looking thinker, who actively seeks opportunities and proposes solutions Experience coordinating complex calendars & managing expenses for multiple team members Tech-savvy and excellent computer skills. Proficient in MS Office (Outlook, Excel, Word, and PowerPoint), Microsoft TEAMS and Zoom. Apple device required for remote connectivity Concur expense management and travel booking experience a plus Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Eastdil Secured will not sponsor visas for these positions and will not hire individuals whose work eligibility is based on, for example, F-1 or other student visa status. In addition, not only must candidates be able to work in the United States without sponsorship when hired, they must maintain the ability to work in the U.S. without sponsorship throughout their employment.

We are working with a client in Fort Lauderdale that is looking for an experienced Executive Assistant to join their team. This role is 100% onsite. The Executive Assistant is responsible for the day-to-day administrative support of the C-Suite Leadership. This position will be privy to highly confidential and sensitive information and materials and must be able to manage information in a professional and private manner. Executive Assistant Responsibilities: Provides administrative assistance, such as preparing presentations in Word, Excel, and / or PowerPoint, conducting research for related materials on behalf of C-Suite leadership. Manages calendars and meetings, including sending reminders, event preparation and organizing catering, when necessary. Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting, analyzing, and proof-reading information, initiating telecommunications. Completes expense reports on behalf of C-Suite leadership. Organizes materials for all meetings including preparation of research, briefing / event memos, and related materials. Acts as a liaison with other departments, centers, and outside agencies / companies at the highest executive level, (i.e., CEO's, staff members, volunteers, executive assistants, etc.) Provides excellent customer service to all staff, board, volunteers, members, and guests. Maintains confidential, sensitive information and materials in a professional and private manner. Implements all work assignments required from the C-SUITE with a sense of urgency, including budget preparation, supply fulfillment, filing and assist with other specialized business functions within the Association as assigned. Works as a cohesive member of the Executive Assistant team with the day-to-day operations of Senior Management; ensuring proper coverage of Senior Management assistance and with events and projects as assigned. Other duties as assigned. Executive Assistant Qualifications: Bachelor's degree or comparable experience in related field. Minimum of five years of experience working in an Executive Assistant role supporting C-Level executives. Advanced proficiency in Microsoft Office (Word, Excel, and Power Point). Excellent communicator, able to interact with people of all levels in a confident and professional manner. Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. Ability to maintain confidentiality and manage sensitive situations. Excellent customer service skills.

📊 Business Administration Coordinator 📍 Pompano Beach, FL | Full-Time | On-Site 🎓 Ideal for Recent College Graduates (Entry-Level | Training Provided) This is an entry-level business operations role designed for a recent college graduate looking to start their career inside a fast-growing e-commerce company. You'll support day-to-day operations by running reports, reviewing error logs, tracking issues, and helping teams maintain clean, accurate data. The role is highly detail-oriented and analytical, with exposure to real operational systems, reporting, and decision support across the business. If you're organized, curious, and enjoy working with data, systems, and structure, this role is a strong launchpad into operations, analytics, marketing, or finance. What You'll Do: Run daily and weekly operational and business reports Review error logs, identify patterns, and flag issues for the appropriate teams Track recurring issues and support data cleanup and reconciliation Work in Google Sheets / Excel to support reporting and basic data analysis Document processes and assist with workflow and process improvements Provide cross-functional operations support across marketing, finance, and operations Additional support responsibilities: Help with scheduling and booking travel for managers (we'll teach you how) Assist with simple office projects (Google Docs, spreadsheets, organizing supplies) Keep the office organized, efficient, and running smoothly Occasionally appear in casual brand content or social posts (optional, if you're comfortable) What We're Looking For: Friendly, reliable, and eager to learn Organized and able to juggle multiple priorities Comfortable with computers and business tools (email, Google Docs, spreadsheets) Strong attention to detail - you notice when numbers, reports, or data don't look right Interest in beauty, fashion, or lifestyle is a plus - but not required What You'll Gain: Your first real role inside a fast-growing e-commerce business Hands-on experience with business operations, reporting, and process improvement Exposure to how data and systems support decision-making On-the-job training - no prior business experience required A supportive team that wants you to grow and take on more responsibility over time Growth Path: This role is designed as a starting point, not a dead end. Strong performers can grow into more advanced roles as they develop skills and take on responsibility. Potential progression includes: Business Operations Coordinator → Operations Analyst → Senior Operations / Analytics / Finance Role Growth is based on performance, curiosity, and reliability - not tenure alone. ✨ One Last Thing… You don't need years of experience or a long resume. If you're dependable, detail-oriented, and excited to start your professional career in a business-focused, analytical role, this is a great place to begin.

The Flacks Group of companies is seeking and executive assistant to support its executive team in it newly planned head office in Coral Gables, Florida Founded in 1983, The Flacks Group of companies operates a portfolio with $4 billion in assets. The company specializes in acquiring and revitalizing distressed businesses in the manufacturing, industrial, processing, and engineering sectors, with revenues between $50 million and $2 billion and distressed real estate. The objective is to build and hold long-term, and create value through strategic acquisitions and management initiatives. The Executive Assistant will provide high-level administrative support to the CEO and other Executive Committee members, reporting directly to the CEO. The Executive Assistant will provide support to the management team, including the Chairmen, CEO, CFO and CIO. The Executive Assistant also serves as a liaison to the CEOs and management teams of the portfolio companies; organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Key Responsibilities: Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company. Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization. Arrange travel and accommodations for executives. Prepare expense reports. Ability to function well in a high-paced environment; performs additional duties as assigned by executives. Manage the Executive's contacts. Assist in preparing and managing presentations and decks. Prepare and manage financial reports. Skills Required: Bachelor's degree required 5+ years of related experience required in working in an executive assistant role supporting C-Level executives. Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) Ability to communicate effectively and professionally Salary: $60k-$70k based on experience plus benefits

Mission Statement: Take2 Consulting is seeking an Administrative Specialist to work at our hybrid office in Miami, FL. This role will support the United States Coast Guard (USCG) Civil Engineering Unit (CEU). EU Miami is crucial for maintaining Coast Guard facilities and managing significant communications infrastructure, working with other units like Sector Miami and MSST Miami Role Overview: Performs office admin, contract admin and facility operation activities. Assists in all business, cost containment, and accounting activities. Provides cost control advice to management. Prepares correspondence and maintains filing and tracking system for easy retrieval. Maintains calendar of management activity. Assists in preparing management progress reports. Review Real Property Leases, CAD drawings, Land Surveys, Deeds, Transfer of Sale documents of assets including, Buildings, Houses, Aids to Navigation (ATONs) and Easements. Add new Ingrants into USCG Real Property system of record (SAM) using corresponding data from Lease agreement and all relevant acquisition documentation. Verify Lease start/end dates, renewal options, Lessor/Grantor info and monthly rental amounts are accurate in the system of record based on supporting documentation. Review and update Ingrants in SAM to reflect current Real Property Specialist (RPS) assignment according to area of responsibility (AOR). Run various ad-hoc reports for Ingrants in SAM in support of further analysis. Organize CEU Miami's SharePoint & Teams Document Library for ease of use and access. Review checklist to gather materials needed for tracking and organizing, lease agreements, construction and planning documents, site photos, email correspondence and all acquisition documents. Verify active Ingrants have accurate OPFAC and Lessor/Grantor info. Confirm leases are paid timely. Identify areas for process improvement and coordinate with Deloitte team members to implement change. Requirements: 2-5 years of experience Attention to detail and ability to manage high-volume, deadline-driven tasks. Extremely organized with effective communication skills. Can pick up the CAD experience (experience with this would be a big plus) Have to be willing to research and dig for their questions; sometimes this information is difficult to find Internal audit background would be helpful Good worker, attention to detail, can manage own work Degree preferred, not required

Company located in Kendall is looking for a Full Time Administrative Assistant. Applicant must possess the following skills: Positive attitude, team player. Ability to multi-task. Ability to work independently and efficiently. Ability to communicate. Attention to detail, organized and efficient. Responsibilities will include: Data entry & proof reading General filing Answering telephones Preparing spreadsheets and reports Working on special projects Required: Working knowledge of Microsoft Office applications a must. In particular Word, Excel, and Outlook. Excellent telephone manner Good customer relations skills Regular and reliable attendance Work overtime as require Working knowledge in MAS200-a plus, but not required Benefits: 401k with employer match Health, dental, vision and life insurance. Paid Holidays PTO and Vacation Time Drug free workplace. Please e-mail resume. Start Date: Immediate Full Time Office Hours: Monday thru Friday, 8:30am-5:30pm Compensation is based in experience.

We have a unique opportunity for the right person! Our top producing group is seeking an energetic and enthusiastic licensed real estate sales associate to join our luxury real estate team! The ideal candidate must have an active FL real estate license, superior analytical and writing skills, a great customer service demeanor, and the ability to learn quickly in an extremely fast paced environment. This position will require administrative tasks as needed. If you thrive on juggling multiple tasks and would enjoy collaborating with a team that is consistently breaking records, please submit your resume ASAP! Job Functions Prepare homes to be shown to prospective buyers, secure home after showings show homes, describe features, as needed. set appointments for showings and maintain calendar, prepare itineraries attend inspections and walk through appointments keep informed of market conditions, develop market analysis in selling area update seller on showing activities, strategic listing adjustments schedule and host open houses, brokers opens and special events maintain list of visitors review client list to ensure entry into CRM and follow up respond to leads, answer prospect calls accurately prepare correspondence, documents, Contracts, etc audit listing inventory maintain key controls deliver presentations, client gifts write copy and assist marketing department Desired Skills Strong intiative Proficient in MLS Matrix, Microsoft Office Suite, Top Producer Team Player Able to work under pressure and meet short deadlines Flexible multi-tasker with the ability to prioritize assignments Willing to do administrative and personal work as needed Requirements FL Real Estate Sales Associate Real Estate: 1 year Spanish & English required Marketing background or interest Reliable transportation Work 5 days per week including weekends Ability to read and write English & Spanish accurately Job Type: Full-time Experience: Customer Service: 1 year (Preferred) License/Certification: Florida Real Estate Sales Associate License (Required) Driver's License (Required)

100% onsite - Miami office 4-6mth contract (Maternity leave cover) **Feb start** Responsibilities: Complete the Move-In Checklist, prepare the Welcome book with the property manager, and assist with customer onboarding. Arrange for utility transfer upon customer move out or move in. Contact existing customers and vendors as necessary to receive current and correct proof of insurance coverage, HVAC maintenance contracts and emergency contact lists. Post monthly customer charges in YARDI and print out aging reports for property managers' review. Review PeopleSoft coding prior to property managers' approval. Review vendor monthly statements and request outstanding invoices for processing. Assist property managers with customer repair requests and coordinate with maintenance technician and vendors, as necessary. Assist with customer and employee relation activities (appreciation event, renewal gift, customer surveys, etc.). Coordinate all office management responsibilities (internal office supplies, team functions, etc). Manage all office vendors (janitorial, security, etc) Upload historical customer, vendor and property documents to the DRS. Schedule and organize meetings, conference calls and appointments. Prepare items in relation to meetings, including but not limited to, creation and assembly of documents for distribution, coordination of site reservation, meal orders, attendance confirmations, participating in/traveling to certain meetings as needed and interacting with attendees to address questions or issues on event. Coordinate travel arrangements including air reservations, scheduling options, hotel reservations, car rental reservations. Develops travel itineraries to correspond with current schedules. Lead the completion and processing of expense forms for assigned staff. Tracks corporate credit card payment schedule and ensures timely processing and payment. Assist in creation of department or group budgets and tracking expenses against budget throughout the year. Assist with vendor contract preparation via DocuSign and manage the completed documents. Maintain and organize electronic company folders Receive, direct and follow-up on incoming phone calls. Assist assigned staff on operational tasks and initiatives. All other administrative duties as assigned by the supervisor. Background & Experience: High School Diploma or General Education Degree (GED) plus three years' experience in administrative role or related field and/or training. Ability to carry out specific oral and written instructions. Meticulous attention to detail and accuracy. Execute responsibilities with a sense of urgency and follow-through. Ability to collaborate with operations, accounting and leasing team members to complete various projects and assignments. Excellent customer service and interpersonal skills. Proven ability to communicate via email with customers, vendors, and the Prologis team. Ability to use computer software and web-based applications. Proficient knowledge of the Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook, Teams). Demonstrate ability to manage multiple projects and tasks daily with efficiency and accuracy. Ability to organize and prioritize work assignments to meet deadlines. Good record keeping of projects to assist assigned staff in scheduling and payment processing. Positive, proactive work ethic and approach. Show tact, discretion, confidentiality and good judgment in handling sensitive and confidential matters and documentation. This position does require someone bilingual, Spanish & English.

We are currently seeking an experienced Administrative Assistant to join our Team in Ft. Lauderdale. If you're ready to work alongside an incredibly fun and passionate team, this is a great opportunity for you! We are looking for a team member who is: Is a proactive thinker Takes a proactive approach to managing day to day functional activities Enthusiastic to successfully collaborate with team members and contribute solutions to challenges with a positive attitude Do you have? A bachelor's degree in Business Administration or a related field A year office of experience in a similar role Excellent written and communications skills with a strong attention to detail Knowledge of Microsoft (preferred) Experience in travel arrangements (preferred) Experience with expense reports (preferred) Job responsibilities will include: Reception and front desk responsibilities Office operations including but not limited to: Mail coordination, collection and distribution; Common space upkeep, and supply inventory and replenishment; Maintain and schedule us of office conference rooms and onsite guesthouse Create and update expense reports while verifying relevant support documents Handle communication with employee, clients and vendors via phone, email and in-person with a positive and professional approach Assist with coordination of firm events, meetings, and celebrations Assist with coordination and tracking of internal trainings and meeting sessions Assist with scheduling candidate interviews and coordination with hiring teams At EDSA, we are creative thinkers, enthusiastic collaborators and passionate about design. We spend our days designing the most amazing places and we have a fun time doing it. Are you ready to join our talented team? We're looking for dedicated, innovative professionals who are passionate about working for a firm that is shaping the future through planning, landscape architecture and urban design. We care deeply about our team members, both in and outside of the office. That's why we provide each of our employees with the following total rewards package: Competitive salaries Employee benefits paid for at 100% Biannual bonuses A gracious wellness stipend Firmwide cultural celebrations Financial wellness initiatives with a 401(k) And much more

ABOUT HUT 8 Imagine the ultimate destination for those who want to work at the cutting edge of technology, energy, and infrastructure. Hut 8 is on a mission to build and operate some of the world's largest data centers for next-generation computing workloads, including AI, Colocation, Cloud, and Bitcoin Mining. We are proud to offer interesting and challenging opportunities for individuals who want to build teams, solve problems, and make an impact from day one. If you're an ambitious individual looking for a career that is as rewarding as it is challenging, you've come to the right place. ABOUT THE ROLE We are seeking an exceptional Executive Assistant, Office of the CEO to support our CEO in a fast-paced, high-growth environment. This role is fully in-office in Miami and requires someone who is highly organized, proactive, discreet, and capable of operating at a very high level with long hours and shifting priorities. This is not a traditional executive assistant role. You will act as a true extension of the CEO - anticipating needs, managing complexity, and ensuring the CEO operates with focus, clarity, and efficiency every day. The effectiveness of the CEO directly impacts the success of the company. This role sits at the center of the organization and is critical to ensuring the CEO's time, energy, and focus are aligned with the company's highest priorities. For the right person, this is a high-impact role with significant exposure and room to grow. Some of the responsibilities you can expect include the following: Executive & Strategic Support Act as a trusted partner to the CEO, managing priorities and protecting time. Anticipate needs, identify issues early, and proactively solve problems independently without waiting for direction. Track key commitments, deadlines, and action items and drive them to completion. Executive Operations & Office Management Manage a complex, dynamic calendar across multiple time zones. Own all domestic and international travel planning and logistics with precision and speed, including detailed itineraries. Manage inbox flow and draft polished, executive-level correspondence, emails, and communications as needed. Ensure all meetings run seamlessly-materials prepared, logistics confirmed, technology set, and outcomes captured. Oversee the administrative operations of the Office of the CEO, maintaining an organized, well-run workspace and systems. Office of the CEO Coordination & Communication Serve as a primary point of contact between the CEO and internal and external stakeholders, including board members, investors, and senior leaders. Partner closely with the Chief of Staff and leadership team to ensure information flows efficiently and accurately. Maintain absolute discretion and professionalism when handling confidential and sensitive information. Systems, Process & Project Support Build and maintain systems that streamline workflow, communication, and follow-through for the Office of the CEO. Continuously improve processes related to scheduling, meeting prep, follow-ups, and executive operations. Conduct research, compile information, and help move initiatives forward as needed. Availability & Presence Be physically present in the Miami office five days per week. Provide flexible support during early mornings, evenings, and occasional weekends as required. Support the CEO during travel, key meetings, and critical business moments. ABOUT YOU 5-10+ years of experience supporting a senior executive or CEO in a demanding, high-intensity environment. Exceptional organizational skills, attention to detail, and strong operational judgment. A proactive, ownership-driven mindset-you anticipate needs, push through obstacles, and find solutions without waiting for direction. Ability to think strategically while executing flawlessly day to day; you connect the big picture to immediate action. Clear, polished written and verbal communication skills, with the confidence to interact with senior leaders and external stakeholders. Comfort operating as an extension of the executive across both professional responsibilities and select personal matters, with absolute discretion and trust. High emotional intelligence, discretion, and professionalism when handling sensitive information. Resilience under pressure-you move with urgency (not recklessness), stay calm in chaos, and handle long hours and intensity. Strong technical and administrative capability across calendar systems, email, travel logistics, and productivity tools. A builder's mentality: you create structure where none exists and continuously improve systems and processes. Comfort working fully in-person in a fast-moving office environment, with flexibility to support early mornings, evenings, and occasional weekends. ABOUT THE WORK ENVIRONMENT This role is in office at our corporate headquarters in the Brickell area of Miami, Florida. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. WHAT MAKES HUT 8 A GREAT PLACE TO WORK Hut 8 offers a benefits and wellness program that includes medical, dental, vision, life, and short-term and long-term disability insurance, as well as paid time off. We are proud to invest in building the best team in the industry. At all levels of the organization, we are driven by an entrepreneurial spirit, radical transparency, and relentless growth mentality. At Hut 8, you will have the opportunity to: ▶ Work with bright, driven peers from a range of educational and professional backgrounds including software development, energy, engineering, entrepreneurship, investment banking, private equity, and management consulting ▶ Design and pitch new products, services, and other initiatives to a leadership team consisting of serial entrepreneurs and seasoned executives and backed by a board of directors consisting of industry veterans of energy, finance, and government ▶ Debate ideas and alternatives in a truly meritocratic setting where the learning curve is steep and the lessons come from both senior and junior members of the team ▶ Build a lifelong network of friends and professional connections at the cutting-edge intersection of technology, energy, and infrastructure

Job Title: Executive Personal Assistant to CSO Department: Administration Reports to: CSO DreamFields is one of the top five cannabis companies in the industry through our leading #1 pre-roll brand, Jeeter. We are passionate about producing world-class marketing, high-quality, innovative products, delivering exceptional customer experiences, operating cutting-edge processes, and fostering an amazing company culture and thriving work environment. With over 1,500 employees, we are proud to be one of the most loved employers in the industry. As one of the fastest-growing companies in the cannabis industry, DreamFields continues to experience exponential growth and is aggressively expanding nationally into all legalized cannabis states in the USA. Job Summary: The Executive Personal Assistant to the CSO is a pivotal role responsible for managing the day-to-day administrative and personal needs of the CSO. This position ensures seamless coordination of schedules, communications, and tasks to support the executive in leading a fast-growing cannabis company. The role involves managing complex calendars, organizing travel arrangements, preparing high-level meeting materials, and acting as a liaison with internal and external stakeholders. This position requires a high degree of professionalism, confidentiality, and the ability to thrive in a dynamic and fast-paced environment. Key Responsibilities: Provide direct support to the CSO, assisting with all aspects of daily business tasks. Act as a liaison between the CSO and internal/external parties. Manage complex calendars and schedules. Maintain and refine internal processes to improve workflows. Oversee expense management and reporting. Facilitate meeting preparation, attend high-level meetings, document notes/minutes, and follow up on action items post-meeting. Provide administrative support for inter-departmental projects and events. Oversee high-priority project management tasks. Manage multiple lines of incoming and outgoing communication. Coordinate travel arrangements, itineraries, and related logistics. Create dynamic presentations using PowerPoint, Canva, or similar tools, and manage data input in Excel. Complete personal tasks as directed. Required Skills/Abilities: Exceptional organizational skills, meticulous attention to detail, and outstanding communication abilities. Ability to multitask effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and project management tools (e.g., Asana). Maintain a professional appearance and demeanor at all times. Demonstrated commitment to confidentiality and discretion. Education and Experience: Minimum of 3 years of experience in a similar role. Bachelor's degree preferred but may be supplemented with relevant work experience. Physical Requirements: Ability to commute regularly to Miami. Availability to travel to other cities/states as needed. Reliable transportation is essential. EEOC: DreamFields is proud to be an equal opportunity workplace. We are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. All candidates must be willing to submit to a background check to be considered for the position.

Role- Purchase Executive Salary- 4.5 lpa to 6 lpa Disability- Locomotor disability, Vision impaired (50%), Hard of hearing (50%) Experience- Essential Excel expertise Basic commercial knowledge Desired Previous purchase experience SAP/ERP exposure Functional Competencies Basic commercial knowledge Conversant with Excel, Word, SAP Behavioral Competencies Communication skills (written and verbal) for coordination with internal and external stakeholders Time management skills Additional Requirements Document Details Written By Date 05/April/2021 Validated By Date Approved By Date Roles & Responsibilities PR to PO or any manual POs. Also, ensure timely release of manual POs from releasing authority (ZPR50).  Ensure commitments from vendors on on-time deliveries once POs are raised or any deviations to the supplies to be escalated  Ensure and maintain on-time Price Change (PIR) and Purchase related planning master data (PM Ordering System) as per stated guidelines in Asian Paints Quality Systems (APQS)  Ensure vendor's portal or boardwalk usage compliance and co-ordination with IT if any issue  Support Manager-Purchase for the quarterly Packing Material costing work by preparing/updating base files. Also, prepare MIS whenever sought by function  Servicing the consumption plans and also ensuring maintaining exact pre-determined inventory levels. Review plan coverages regularly and escalate issues pro-actively  Quality rejection handling and CAPA closures in SAP as guided by Manager  Maintain system hygiene by updating the correct master data like vendor master, , valid open POs in the system  On-time generation of monthly reports such as Vendor Performance Also, ensure the correctness of the reports.  Co-ordinate with suppliers, shared services (SSC), taxation for payment, Finance, waybill related issues, detention related issues. Ensure prompt response to the stakeholders on queries sought by stakeholders.  Ensure on-time actions on quarterly slow-moving report, dead-reg & dead-mat. Also, on-time disposal of rejected stock with help of manager, plant and vendor.  Ensure 100% compliance to the purchase related APQS processes in terms of following activities as stated in process and ensure data capture in QRs as per APQS. If any issue in understanding or scope for improvement to be discussed with Manager.  Ensure timely raising of debit /credit notes to the vendor based on the quality rejections or any other issue highlighted by the plants / vendors etc.  Actively participate and complete assigned projects. Qualifications Essential Graduate Desired Commercial graduate Additional Information All your information will be kept confidential according to EEO guidelines.

We are seeking a highly organized and detail-oriented Executive Assistant/Special Projects Coordinator supporting an Executive and their team engaged in Government Affairs and Public Relations. The Executive Assistant/Special Projects Coordinator performs the following essential functions: Providing high-level executive administrative support to a Senior Executive and their team Calendar management and appointment scheduling Coordinating travel arrangements and being available to travel as needed Coordinating special events Develop local regional contacts and surrogates to create partnerships with Florida government officials (tours, town halls, press conferences, speaking opportunities) Scheduling meetings with newly elected Florida members and leadership in targeted committees on State/Federal level Identify through trend tracking opportunities, trends, and innovations in Florida's workforce and talent pipeline to remain current with talent and workforce demands Assisting with special projects Plan, coordinate, and prepare materials for meetings Take meeting minutes, track action items and ensure follow up on deliverables EDUCATION, EXPERIENCE AND TRAINING: Bachelor's degree Strong communication and interpersonal skills Prior experience supporting C-suite Executive and their team required. Proven ability to work under pressure while maintaining a positive team attitude. Ability to work in a fast-paced environment with competing deadlines and changing priorities Ability to manage complex calendars and travel arrangements. Excellent computer skills Will require some travel

Under limited supervision the purpose of the job is to provide and oversee a diverse range of support activities for a department, which require specialized knowledge and comprehensive administrative, organizational, and operational skills. Employees in this classification are responsible for participating in operational planning and coordinating the development and administration of departmental operating policies and procedures. Composes and/or assists in the development of manuals, grant proposals, and/or similar documents. Serves as an administrative liaison with internal departments and outside agencies, as required. Trains, supervises, and evaluates administrative staff engaged in various support activities. Performs related work as directed. Minimum Education: * Associate degree required. Bachelor's degree strongly preferred. * An equivalent combination of experience and education may be considered. Minimum Experience/Training: * At least seven years of general administrative support, office, or related experience required. Three years must be at the executive/office management level. Two years of direct supervisory or lead experience required. Experience in a higher education setting preferred. Essential Functions: * Daily - 10%: Responsible for the protection and safe-keeping of confidential data acquired during the course of work using discretion and judgment regarding payroll, salary or related issues. * Daily - 10%:Performs complex and diverse duties in support of a work area or group of individuals, programs and projects which requires interpretation and resolutions of highly varied situations and problems. * Daily - 10%: Composes and edits internal and external correspondence and documents including Power Point presentations, desktop publishing, Excel spreadsheets and tables. * Other As needed - 10%: Coordinates initiatives such as grant proposals and site visits. May be involved with research and document preparation for accreditation and institutional effectiveness, etc. May update department webpages. * Daily - 10%: Monitors and orders inventory. Establishes supply budgets; selects vendors, uses signature, and authorizes purchases. Responsible for staying within budget and following budgetary guidelines; participates in the planning of budgets. * Other As needed - 10%: Plans and coordinates short-term and future high profile events. Typically creates such events from scratch. This includes invitations developed with designer and preparation/development of tentative guest lists. Planning typically requires coordination and input from multiple people/units. May represent work area at such events. * Daily - 15%: Schedules complex appointments, answers phone, meetings, and travel arrangements working with multiple calendars and constituents; attends meetings; records, interprets, and distributes minutes from said meetings. * Daily- 10%: Working with leadership, drafts, monitors, and reconciles budgets. Investigates and reconciles accounting statements, fixes discrepancies, maintains personnel commitments, checks salaries, performs projections for individual accounts, monitors spending limits. Prepares and processes purchasing and accounting forms. * Daily - 5%: Delegates to and follows-up on work of others. Trains others regarding policies and procedures. May audit work of others for accuracy. May assist in the hiring decision for lower-level staff. * Other As needed - 10%: Performs other related duties as required, including work performed at lower levels, when necessary. Knowledge, Skills, and Abilities: * Advanced PowerPoint skills. * Ability to train and coordinates work of lower-level, office support staff, student employees, and/or temporary staff * Ability to compose and/or assist in the development of manuals, annual reports, and/or similar documents. * Requires office management and supervisory skills. Requires thorough understanding of own work and how it impacts operations outside own work unit. * Ability to recognize needs of unit and how it impacts other areas at Broward and understand own role relative to all areas. * Advanced and varied computer software skills required. Able to identify and learn new programs and software skills as necessary. Easily navigates the Internet; performs more complex searches. * Excellent interpersonal and communication skills in order to represent the work area and the larger Broward community. Our Culture: * At Broward College, our leaders embody a culture of competence, care, character, composure, and courage. We prioritize serving each other and our students through high-quality guidance, mutual respect, resilience, and fair, thoughtful decision-making, all while upholding the values of integrity, transparency, and honesty. Broward College offers an exceptional benefits package, including, but not limited to: * Affordable High Quality Healthcare Insurance (Medical, Dental & Vision) * Retirement Options - Florida Retirement System (FRS) Pension Plan or the FRS Investment Plan * Wellness Program * Vacation/Paid Time Off * Winter and Spring Break Off * Paid Parental Leave * Tuition Assistance and Tuition Reimbursement are available to employees and family members Job Title Senior Executive Assistant Position Number P0078833 Job Status Full time Regular Department Marketing Location Willis Holcombe Center Pay Grade 415 Salary $49,500 - $56,500 (Salary commensurate with education and experience) Work Shift First Shift Work Schedule Monday-Friday/Weekends/Varies Hours Per Week 40 Posting End Date Open Until Filled Comments To be considered for this position, a completed online employment application form along with a resume are required. Designated Essential Personnel No FLSA Status Exempt Position Classification Professional Technical Staff (PTS) Special Instructions to Applicant: For positions requiring a degree, the official transcripts are required upon hire. An unofficial copy of the degree/transcript is acceptable during the application process and must be attached to the online application. If unable to attach the documentation, please email document to **************** or fax to ************, stating clearly the position name(s) and position number(s) the transcript is to be attached to. Foreign Transcript: Transcripts issued outside of the United States require a equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline. All required documentation must be received on or before the job posting end date. Please note that multiple documents can be uploaded in the "Resume/CV/Transcript/License/Certification" section of the application Please refer to link with the instructions on how to submit an application with multiple documents. *********************************************************************************** Employment is contingent upon successful completion of the required background screening process. Broward College uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 Form and provide documentation of your identity for employment purposes. Broward College is an equal opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected classification. For inquiries regarding Title IX and the college's non-discrimination policies, contact the Vice President for Talent and Culture at ************, Broward College, 6400 NW 6th Way, Fort Lauderdale, FL 33309. Applicants needing a reasonable accommodation with the application process, please contact the Talent and Culture Department at ********************. Disclaimer The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted of describe all the specific duties and responsibilities that may be required in any particular position. Directly related education/experience beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Broward College reserves the right to revise or change job duties, job hours, and responsibilities.

Fully onsite in Doral, FL - Need someone to start asap. Responsibilities Act as the point of contact among executives, employees, clients and other external partners Manage information flow in a timely and accurate manner Manage executives' calendars and set up meetings Make travel and accommodation arrangements Rack daily expenses and prepare weekly, monthly or quarterly reports Oversee the performance of other clerical staff Act as an office manager by keeping up with office supply inventory Format information for internal and external communication - memos, emails, presentations, reports Take minutes during meetings Screen and direct phone calls and distribute correspondence Organize and maintain the office filing system Requirements and skills Work experience as an Executive Assistant to the CEO 5 years of experience within a large global company Bachelor's degree. Bilingual in Spanish Outstanding organizational and time management skills Excellent verbal and written communications skills