Executive assistant jobs in Kenner, LA

Schedule: Standard business hours with occasional after-hours support for critical events. An industry-leading provider of mission-critical communications is growing its corporate IT team and needs a Infrastructure Support Administrator who thrives on hands-on hardware support, secure device deployments, and cross-functional teamwork. In this role you will keep hundreds of employees connected and productive, supporting operations that span the globe while working from a close-knit office on Louisiana's Northshore. What's in It for You Have a clear effect on a program that links people and resources no matter where they are on the planet. Guidance from senior engineers plus opportunities to branch into server, network, or cloud specialties. Competitive compensation, full health benefits, and generous paid time off. A collaborative culture that values initiative, knowledge sharing, and continuous improvement. Key Responsibilities Image and roll out Windows 11 laptops and desktops with an enterprise deployment tool, guaranteeing consistent builds and minimal downtime. Be the first‑stop provider for on‑site equipment exchanges, troubleshooting, performance upgrades, and warranty‑covered fixes right at each employee's desk. Keep an eye on the overall journey of IT hardware, covering identification, periodic checks, and eventual retirement. Manage the installation, transfer, or refresh of desktops, meeting‑room gear, and ancillary devices whenever a workspace shift or technology upgrade occurs. Administer and secure user identities across Active Directory, Entra ID (Azure AD), Microsoft 365, and other SaaS platforms. Employ simple scripts to handle regular deployment, configuration, and reporting tasks, which in turn accelerates issue‑resolution times. Maintain clear documentation-runbooks, knowledge-base articles, and ticket updates-so issues remain fixed. Shield user information by generating profile snapshots and conducting selective data recoveries. Partner daily with end users and the cybersecurity team to keep systems aligned with evolving business and compliance needs. Deliver approachable, face‑to‑face assistance, turning the IT support zone into a pleasant, rapid‑response hub for any unexpected issues. Preferred Qualifications Experience supporting Windows‑based desktops and systems. Demonstrated mastery of Windows imaging, device onboarding, and managing endpoints through an MDM platform like Intune. Working knowledge of Azure AD / Entra ID provisioning, password resets, and group management. Adept at resolving technical glitches on a variety of platforms. Familiarity with Group Policy, PowerShell or a comparable scripting language, and a ticketing platform like Jira or ServiceNow. Delivers concise, helpful messages and keeps tasks on track with solid organizational habits. Relevant tech education or comparable on‑the‑job background. Ability to lift up to 30 lbs and remain at a workstation for extended periods; reasonable accommodations available. Ready to Elevate Global Connectivity? Submit your resume along with a brief description of a challenging imaging or automation project you have delivered. Qualified candidates will hear from our recruiting team within one week. About Blue Signal: Blue Signal is an award-winning, executive search firm specializing in various specialties. Our recruiters have a proven track record of placing top-tier talent across industry verticals, with deep expertise in numerous professional services. Learn more at bit.ly/46Gs4yS

Executive Assistant to CFO - Administration Program Join our mission to provide a comprehensive continuum of care for people in Louisiana, encompassing primary care, behavioral health, and substance use disorder treatment. Help save lives at OHL! As a Medicaid provider, OHL is in compliance with the Centers for Medicare and Medicaid Services (CMS) mandate and has a mandatory COVID-19 vaccination policy in place for all employees. As a result, you will be asked to provide proof of COVID-19 vaccination. Job Summary Odyssey House Louisiana, Inc. is seeking a full-time Executive Assistant to assist the CFO of the agency. The position requires 2 years of accounting experience, an Accounting or Business degree, proficiency in Word, Excel and Outlook; excellent communication and organizational skills. Applicant must be able to also create reports in Excel and multi-task in a fast-paced environment. Odyssey House Louisiana, Inc. is an EEO Employer - M/F/Disability/Protected Veteran Status View all jobs at this company

Job Description Deliverable to residents: The Executive Assistant to the Mayor serves as a key member of the Mayor's Office, ensuring that the Mayor's time, communications, and priorities are managed efficiently and strategically in service to the people of New Orleans. The Executive Assistant provides high-level administrative, scheduling, and logistical support to the Mayor, ensuring that the Mayor's schedule, briefings, correspondence, and public engagements align with her strategic priorities and that daily operations within the Office of the Mayor run smoothly, efficiently, and transparently. Key Responsibilities: Manage the Mayor's calendar to reflect her highest priorities, ensuring time is allocated efficiently across executive responsibilities, public engagements, and constituent relations. Proactively identify conflicts, opportunities, and alignment with city initiatives. Work closely with the leaders in the Mayor's office to ensure the Mayor receives clear, accurate, and comprehensive briefings for meetings, events, and decision points. Coordinate across departments and agencies to gather information, talking points, and materials. Represent the Mayor's Office with professionalism, discretion, and responsiveness. Oversee scheduling requests and serve as the point of contact with external and internal stakeholders. Coordinate logistics for Mayoral events, travel, and meetings, including arrangements for visiting dignitaries and delegations. Anticipate needs, manage onsite execution, and ensure smooth experiences for all participants. Requirements 3-5 years of progressively responsible administrative or executive support experience. Bachelor's degree in related field preferred. Strong organizational and time-management skills; ability to manage multiple priorities and deadlines in a fast-paced environment. Excellent written and verbal communication skills; ability to represent the Mayor's Office with professionalism and discretion. High emotional intelligence, judgment, and integrity in handling confidential information. Proficiency in office software, scheduling systems, and digital communication platforms. Availability to work flexible hours, including evenings and weekends, as required by the Mayor's schedule. Benefits Benefits information will be available in the future.

Job Description Are you a sharp, organized professional who thrives on keeping things running smoothly behind the scenes? Do you enjoy working in a fast-paced environment where no two days are the same? Our respected and growing law firm is looking for an Executive & Personal Assistant to support our Managing Partner. You'll be responsible for a wide range of tasks-managing schedules, coordinating meetings, overseeing travel and logistics, and handling both professional and personal to-dos. The ideal candidate is proactive, adaptable, and detail-driven. You'll need to be comfortable working independently, managing priorities, and staying one step ahead. Strong communication skills and sound judgment are key. We're proud of the positive, team-oriented culture we've built-and we're looking for someone who values that too. You'll be joining a group of professionals who take their work seriously, support each other, and genuinely enjoy what they do. The position comes with excellent health insurance and a benefits package, as well as generous paid time off and holidays. We offer a very warm, friendly, and close-knit office culture. Compensation: $50,000 - DOE Responsibilities: Executive & Personal Support: Manage a dynamic and evolving calendar with precision and foresight. Monitor and draft email communications, prepare correspondence, and assist with follow-up tasks. Coordinate client meetings, internal briefings, and external events. Research and manage personal and business-related tasks, errands, and service needs. Book and manage complex travel arrangements (business and personal). Anticipate needs and proactively remove obstacles from the Managing Partner's day. Interact with clients, including handling delicate or escalated matters with professionalism. Oversee personal appointments, home services, and occasional family logistics. Support a culture of warmth, trust, and mutual respect in all interactions with staff, clients, and colleagues-helping to foster a work environment that is joyful, kind, and welcoming. Administrative Support: Help manage records, digital filing systems, and internal communications. Support the preparation of reports, presentations, and internal meetings. Oversee vendor relationships, office supply coordination, and occasional accounting approvals. Track renewal deadlines for subscriptions, professional licenses, and firm-wide compliance tasks. Play an active role in maintaining and building a harmonious workplace culture-being a connector, morale-booster, and tone-setter for positive energy and teamwork. Qualifications: Key Attributes: Exceptionally organized and thrive in an executive support role. Ability to communicate with clarity, warmth, and professionalism. Discreet, trustworthy, and know how to handle sensitive information. Comfortable navigating digital tools and learning new systems quickly. Calm under pressure, polished in presentation, and a natural problem-solver. Know how to “manage up” and keep a busy executive focused and effective. Deeply value a workplace that is joyful, respectful, and emotionally intelligent-and you're eager to help build and protect that every day. Qualifications: 3+ years as an Executive Assistant, Personal Assistant, or Chief of Staff (legal or professional services experience is a strong plus). Outstanding verbal and written communication skills. Strong command of Microsoft Office (especially Outlook, Word, and Excel); comfort with digital scheduling tools. Experience handling a mix of business and personal responsibilities. Fluent or conversational Spanish is a plus. Must be local or within commuting distance to Gretna, LA. About Company The Law Office of John W. Redmann, L.L.C., has been serving clients across Louisiana for over 30 years. We make it our mission to empower clients and help them get a fair result through the legal process. Our main office is in Gretna and Metairie, and we plan to expand into the New Orleans Metro area.

The Executive Administrative Assistant will provide high-level administrative support for the Office of the Dean of the School of Medicine. They will be primary backup to the Senior Aide to the Sr. VP/Dean. The Executive Administrative Assistant will administer and manage budget for supplies, events, and general office expenses. They will oversee process flow, organize and manage documents for SOM faculty recruitment searches, and maintain the database, including preparing reports for SOM faculty recruitment activity. They will oversee the day-to-day operations of the Dean's office, including but not limited to supply management, office equipment maintenance, break rooms, main conference room, etc. They will assist with organizing space resources for the Dean's office. They will provide backup to the Executive Assistant to the Executive Dean and will support to the Assistant Deans for Finance and Administration.• Ability to respond diplomatically, professionally, and courteously with individuals at all levels within the organization. * Ability to maintain confidentiality in all work performed. * Excellent skill and knowledge of the use of Outlook, in particular, Calendar functions. * Ability to use various standardized word processing and spreadsheet software such as Microsoft Word, Excel, etc. * Ability to work independently in the accomplishment of assigned tasks. * Ability to organize and prioritize work effectively; and the ability to meet established deadlines. * Excellent oral and written communication skills * High School Diploma or equivalent * Three years of executive-level administrative experience * Bachelor's Degree * Experience working with senior-level leaders or executives * 10 or more years of experience in a university or higher education environment * Project management experience

TempToFT A respected New Orleans law firm is seeking a highly organized Executive Assistant to support a senior attorney. This role combines executive-level administrative support with hands-on assistance in pre-litigation matters, requiring excellent organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced legal environment. Key Responsibilities Manage the attorney's calendar, schedule meetings, and coordinate deadlines Screen incoming calls and serve as a professional point of contact for clients and colleagues Keep the attorney's office organized and running efficiently Arrange travel, including booking flights and accommodations Assist in managing select pre-litigation cases, including client communication and document preparation Draft, revise, and finalize correspondence, pleadings, and legal documents Perform filing, scanning, and occasional court runs Rotate with staff on front desk/reception coverage as needed Handle Medicare/Medicaid claim filings for clients Provide additional support as requested to ensure smooth daily operations Qualifications Prior experience in a law firm or legal assistant capacity preferred Strong organizational skills and the ability to multitask effectively Excellent written, verbal, and telephone communication skills Proficiency in Microsoft Office Suite and general office technology High degree of professionalism, discretion, and client service focus

Help organize, file and communicate with others to make work more efficient. We are looking to improve our efficiency and our organization. Responsibilities Organizing Filing Screening calls Communicating with other employees Qualifications Office experience Good people skills Good phone skills Benefits: 401k, health, dental, vision, and life insurance plans.

Job Description Help organize, file and communicate with others to make work more efficient. We are looking to improve our efficiency and our organization. Responsibilities Organizing Filing Screening calls Communicating with other employees Qualifications Office experience Good people skills Good phone skills Benefits: 401k, health, dental, vision, and life insurance plans.

Job Description This role will help organize, file and communicate with others to make work more efficient. We are looking to improve our efficiency and our organization. Responsibilities Organizing Filing Screening calls Communicating with other employees Qualifications Office experience Good people skills Good phone skills Benefits: 401k, health, dental, vision, and life insurance plans.

Job DescriptionDescription: Job Title: Executive Assistant to the CEO Department: Administration Reports to: HR Manager Exemption: Non-Exempt Date Revised: October 2025 The Executive Assistant (EA) to the CEO provides high-level administrative support to the Chief Executive Officer (CEO) and assists the Chief Legal Officer (CLO) with legal matters. This role manages complex scheduling, executive communications, and meeting preparation, and serves as a primary liaison to the governing board. The EA must demonstrate exceptional organization, discretion, and familiarity with corporate and legal processes. Essential Functions Executive Support Manage executive calendars, appointments, meetings, and travel. Prepare executives for meetings and presentations by organizing agendas, briefings, and supporting materials. Plan and coordinate leadership meetings and events, including logistics, documentation, minutes, and follow-up action items in alignment with LOPA standards. Serve as the primary point of contact for executive communications, including mail, phone, and correspondence drafting/editing. Develop and format presentations aligned with brand guidelines. Oversee special projects and administrative assignments as delegated. Participate in leadership and administrative meetings. Handle confidential information with the highest level of discretion. Maintain corporate documents and records. Board & Governance Support Foster positive communication and coordination with board members. Schedule and coordinate Board of Directors and committee meetings, including logistics and meeting materials. Prepare and distribute agendas, packets, and minutes in accordance with governance standards. Maintain Board documentation, contact records, agreements, and files within the Board Portal. Support new board member onboarding. Corporate Paralegal Support Draft, review, and maintain corporate & governance documentation Support entity management. (annual filings, registrations, etc.) Maintain a legal document management system. Serve as the initial contact for contract management matters. Job Role Expectations Participates in Administrative team project work, including event support, as needed. Participates in one donor family or community event per year. Promotes a positive first impression of LOPA in all interactions with visitors, phone contacts, and in written communications including online communication. Performs other duties and projects as assigned. Organizational Expectations Embodies LOPA's core values: Selfless, Authentic, Passionate. Uses constructive, respectful, and inclusive communication. Completes all assigned training and SOP reviews in a timely manner. Holds self and others accountable. Contributes to a strong, team-oriented culture Work Environment & Physical Demands Primarily sedentary with use of hands, fingers, and visual focus. Occasional lifting of materials up to 50 pounds. Possible exposure to packaged organs or tissues during office or hospital coordination. Occasional in-state travel may be required. Work Hours Full time position. Typical work hours are Monday-Friday 8:30am to 5:00pm with flex time available at the discretion of the direct supervisor. Requirements: Education and Experience Bachelor's degree in a related field preferred; equivalent education and/or experience may be considered in lieu of a degree Minimum of five (5) years administrative support experience required Paralegal or governance documentation experience preferred. Minimum of two (2) years facilitating effective board of directors or external customer communication and collaboration preferred. Demonstrated success in internal customer service-based roles. Experience working collaboratively with administrative teams. Knowledge, Skills & Abilities Advanced organizational, communication, and interpersonal skills. High proficiency with Google Suite, Microsoft Office, and cloud-based tools. Strong meeting coordination, documentation, and presentation abilities. Ability to manage multiple priorities independently with minimal supervision. Experience mentoring or training others and leading process improvements. Maintains confidentiality and professionalism in all interactions.

Full-time Description Join the Legacy of Excellence at M.S. Rau For 113 years, M.S. Rau has been a global leader in fine art, exquisite antiques, and rare jewelry. Recognized internationally for our exceptional inventory and commitment to quality, M.S. Rau offers clients more than just remarkable objects-we offer them the rarest experiences and stories that transcend generations. Our gallery in the heart of New Orleans is a world-renowned destination, where beauty, history, and impeccable service converge. With a team of passionate professionals and a client base that spans the globe, we operate at the highest level of the luxury marketplace. Every piece we offer tells a story-and so does every team member who helps bring those stories to life. At M.S. Rau, we believe our people are our power. They are artisans of trust, architects of relationships, and stewards of excellence. We are committed to fostering a workplace that honors: Relentless pursuit of excellence Integrity in everything we do Accountability to self, team, and client Continuous learning and innovation Respect for history, with an eye on the future We believe luxury is not just in what we sell-it's in how we serve. Now Hiring: Executive Assistant to the CEO As the Executive Assistant to the CEO, you will serve as a trusted partner and right hand to the leader of our organization. This high-profile role goes far beyond traditional administrative support-you will help orchestrate the CEO's business and personal priorities, streamline operations, and ensure the CEO's time and focus are dedicated to advancing strategic initiatives. From managing complex schedules and confidential matters to coordinating with clients, vendors, and global partners, this position requires exceptional judgment, discretion, and a proactive, solutions-oriented mindset. This is a rare opportunity to work at the highest level of a luxury business, directly alongside a CEO who represents one of the most prestigious names in the art and antiques world. Your Role Will Include: Executive Support & Operations Serve as the primary liaison between the CEO and clients, vendors, employees, and stakeholders. Manage and organize the CEO's calendar, meetings, and correspondence, ensuring clear priorities and seamless follow-up. Prepare agendas, briefing documents, and key materials for meetings, events, and client engagements. Provide comprehensive support across both business and personal matters with utmost confidentiality. Coordinate complex travel arrangements for business, tradeshows, client visits, and personal needs. Respond to internal requests, ensuring timely, accurate communication with clients, vendors, and partners. Special Projects & Business Support Research, source, and coordinate acquisitions of new inventory, including participation in online auctions. Leverage digital tools and platforms (Microsoft Office Suite, Salesforce, project management systems) to improve workflows. Represent the CEO and M.S. Rau with professionalism and polish in all communications and interactions Requirements What We're Looking For: Required Bachelor's degree in Business Administration or related field. 10+ years of professional administrative experience, including 5+ years supporting senior executives. Proven ability to prioritize and manage multiple tasks in a fast-paced environment. Advanced proficiency in Microsoft Office Suite and strong digital/technical aptitude. Demonstrated success in handling sensitive information with discretion and integrity. Preferred Familiarity with fine art, antiques, or the auction process. Experience with Salesforce or other CRM systems. Why M.S. Rau? At M.S. Rau, you'll have the rare opportunity to work alongside the CEO of one of the most respected names in luxury. You'll collaborate with a world-class team, and play a vital role in connecting our operations to clients, partners, and colleagues around the globe. This is more than an administrative role-it's a chance to contribute at the highest level of a company built on excellence, trust, and innovation. If you are inspired by history and artistry, energized by complex problem-solving, and passionate about supporting visionary leadership - you belong at M.S. Rau. Hours and Compensation This is a full-time position that typically works Monday through Friday, 8:00 a.m. to 5:30 p.m. with a 30-minute meal break but flexibility is required. Time worked outside of those hours is regularly expected. At least two Saturdays a month are required. We offer a competitive base salary as well as the potential to earn quarterly and annual bonuses - compensation reflects your experience and capabilities. Benefits M.S. Rau offers a comprehensive and flexible benefits package that fits you and your family's needs. Benefits are focused on the health and wellness, financial well-being, and work-life balance of our employees. We offer: Medical, Dental and Vision Life Insurance Short- and Long-Term Disability Critical Illness, Cancer, Accident and Hospital Indemnity Insurance Flexible and Commuter Spending Accounts Lifestyle Spending Account Employee Assistance Program Paid Time Off and Holidays Wellness Program 401k with match On-site gym Other Duties The preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification. The omission of specific statements or duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. EEO Statement M.S. Rau provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, age (40 or older), national origin, marital status, handicap or disability (including pregnancy), perception of history of handicap or disability, ancestry, protected veteran status, sexual orientation, gender identity or expression, genetics, or any other characteristic protected by federal, state or local laws. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training. EEO is the Law links in English and Spanish .

The Executive Assistant relieves the executive of administrative type functions in order to increase the time an executive has available for executive level responsibilities. May handle a wide variety of situations and conflicts involving the clerical and administrative function of the office. Responsible for confidential and time sensitive material. Prepares routine and advanced correspondence including letters, memoranda, and reports. The position relies on experience and judgment to accomplish responsibilities, works under minimal supervision, while creativity is expected to perform the job, and may lead and direct the work of others. Responsibilities * Document and Data Management * Provides professional and confidential administrative support by typing letters, itineraries, memoranda, minutes, and reports from written copy, dictaphone equipment, and transcription equipment. Proofs materials for errors and ensures that page layout is consistent with hospital style in order to promote the hospital's professional image. * Composes letters and memoranda from dictation, verbal direction or from knowledge of hospital policy or procedures. * Efficiently inputs and retrieves data using various computer software packages (e.g., WordPerfect, Lotus, Dbase, Harvard Graphics, Excel, FoxPro, Access, etc.) in order to provide accurate and high quality information for needed records and reports. * Filing and Organization * Participates in designated meetings and records meeting minutes in order to provide an accurate account of all subjects covered and decisions made. * Prepares, organizes, and duplicates material for Board and Board Committee meetings, and obtains audio/visual equipment for meetings as necessary in an effort to ensure that meetings operate smoothly and efficiently. * Assists the Board of Directors with the JCAHO survey process by participating in meetings and answering questions regarding the governing body and board resolutions, organizing documents, and maintaining meeting minutes and policy and procedure manuals in an effort to ensure timely hospital accreditation and the provision of high quality health care services. * Telephone and Scheduling Management * Performs high quality professional administrative services by answering telephones, prioritizing and directing calls, scheduling meetings, and making special arrangements (e.g., travel, special events) and ordering supplies as needed. * Arranges appointments and meetings; coordinates meeting and agenda materials. * Provides courteous assistance, guidance, and direction to departmental visitors, ascertains the nature of visitor business, and directs individuals to various locations in the department and hospital when appropriate. * Other Duties As Assigned * Performs other duties as assigned or requested. Qualifications Experience - 3 yrs exp in a senior leadership level secretarial/administrative assistant position Education - High school diploma or equivalent.

The Executive Assistant relieves the executive of administrative type functions in order to increase the time an executive has available for executive level responsibilities. May handle a wide variety of situations and conflicts involving the clerical and administrative function of the office. Responsible for confidential and time sensitive material. Prepares routine and advanced correspondence including letters, memoranda, and reports. The position relies on experience and judgment to accomplish responsibilities, works under minimal supervision, while creativity is expected to perform the job, and may lead and direct the work of others. Experience - 3 yrs exp in a senior leadership level secretarial/administrative assistant position Education - High school diploma or equivalent. Document and Data Management Provides professional and confidential administrative support by typing letters, itineraries, memoranda, minutes, and reports from written copy, dictaphone equipment, and transcription equipment. Proofs materials for errors and ensures that page layout is consistent with hospital style in order to promote the hospital's professional image. Composes letters and memoranda from dictation, verbal direction or from knowledge of hospital policy or procedures. Efficiently inputs and retrieves data using various computer software packages (e.g., WordPerfect, Lotus, Dbase, Harvard Graphics, Excel, FoxPro, Access, etc.) in order to provide accurate and high quality information for needed records and reports. Filing and Organization Participates in designated meetings and records meeting minutes in order to provide an accurate account of all subjects covered and decisions made. Prepares, organizes, and duplicates material for Board and Board Committee meetings, and obtains audio/visual equipment for meetings as necessary in an effort to ensure that meetings operate smoothly and efficiently. Assists the Board of Directors with the JCAHO survey process by participating in meetings and answering questions regarding the governing body and board resolutions, organizing documents, and maintaining meeting minutes and policy and procedure manuals in an effort to ensure timely hospital accreditation and the provision of high quality health care services. Telephone and Scheduling Management Performs high quality professional administrative services by answering telephones, prioritizing and directing calls, scheduling meetings, and making special arrangements (e.g., travel, special events) and ordering supplies as needed. Arranges appointments and meetings; coordinates meeting and agenda materials. Provides courteous assistance, guidance, and direction to departmental visitors, ascertains the nature of visitor business, and directs individuals to various locations in the department and hospital when appropriate. Other Duties As Assigned Performs other duties as assigned or requested.

The Executive Assistant relieves the executive of administrative type functions in order to increase the time an executive has available for executive level responsibilities. May handle a wide variety of situations and conflicts involving the clerical and administrative function of the office. Responsible for confidential and time sensitive material. Prepares routine and advanced correspondence including letters, memoranda, and reports. The position relies on experience and judgment to accomplish responsibilities, works under minimal supervision, while creativity is expected to perform the job, and may lead and direct the work of others. Experience - 3 yrs exp in a senior leadership level secretarial/administrative assistant position Education - High school diploma or equivalent. Document and Data Management Provides professional and confidential administrative support by typing letters, itineraries, memoranda, minutes, and reports from written copy, dictaphone equipment, and transcription equipment. Proofs materials for errors and ensures that page layout is consistent with hospital style in order to promote the hospital's professional image. Composes letters and memoranda from dictation, verbal direction or from knowledge of hospital policy or procedures. Efficiently inputs and retrieves data using various computer software packages (e.g., WordPerfect, Lotus, Dbase, Harvard Graphics, Excel, FoxPro, Access, etc.) in order to provide accurate and high quality information for needed records and reports. Filing and Organization Participates in designated meetings and records meeting minutes in order to provide an accurate account of all subjects covered and decisions made. Prepares, organizes, and duplicates material for Board and Board Committee meetings, and obtains audio/visual equipment for meetings as necessary in an effort to ensure that meetings operate smoothly and efficiently. Assists the Board of Directors with the JCAHO survey process by participating in meetings and answering questions regarding the governing body and board resolutions, organizing documents, and maintaining meeting minutes and policy and procedure manuals in an effort to ensure timely hospital accreditation and the provision of high quality health care services. Telephone and Scheduling Management Performs high quality professional administrative services by answering telephones, prioritizing and directing calls, scheduling meetings, and making special arrangements (e.g., travel, special events) and ordering supplies as needed. Arranges appointments and meetings; coordinates meeting and agenda materials. Provides courteous assistance, guidance, and direction to departmental visitors, ascertains the nature of visitor business, and directs individuals to various locations in the department and hospital when appropriate. Other Duties As Assigned Performs other duties as assigned or requested.

The administrative specialist is responsible for providing administrative and clerical support. The administrative specialist role requires a high level of confidentiality and professional conduct. The position also requires tact, prompt responses to constituent calls and email, and protocol. Under the general supervision of the Vice President for Academic Affairs and with an understanding of the university, including its priorities and expectations, the administrative specialist is responsible for the synthesis of information for the Assistant Vice President for Institutional Research and Effectiveness and the Dean of Faculty and Student Academic Support Services. ESSENTIAL DUTIES AND RESPONSIBILITIES Essential duties and responsibilities of this position include the following and other duties may be assigned: Act as the Office of Academic Affairs ombudsman by greeting visitors and answering phone calls. Direct visitors and callers to appropriate area or person. Screen incoming calls, and respond independently when appropriate for the Vice President for Academic Affairs, Assistant Vice President for Institutional Research and Effectiveness and the Dean of Faculty and Student Academic Support Services. Provide administrative support to the Assistant Vice President for Institutional Research and Effectiveness and the Dean of Faculty and Student Academic Support Services. Read, date stamp, and route incoming mail and locate, and attach appropriate file to correspondence to be answered. Prepare outgoing mail and correspondence, including e-mail and faxes. Maintain and file documents and records for the Office of Academic Affairs. Organize and maintain a filing system of documents and records for the Office of Academic Affairs and file correspondence and other records. Compose, handle, and make copies of correspondence or other printed materials and type routine correspondence. Schedule meetings and arrange conference calls. Order and maintain supplies and arrange for equipment maintenance. Manage the Academic Affairs email account. Manage the Academic Affairs Twitter account. Perform other duties as assigned by the Vice President for Academic Affairs, Assistant Vice President for Institutional Research and Effectiveness, and the Dean of Faculty and Student Academic Support Services. SUPERVISORY RESPONSIBILITIES Work study students as assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and other MS functions. Proficiency with Google Drive and Google files. Proficiency with Adobe Sign and PDFs. Proficiency with social media, Twitter, in particular. Demonstrated ability to exercise good judgment and discretion in handling sensitive and confidential information. Excellence communication and interpersonal skills to effectively deal with diverse groups and individuals at various levels within the organization and the public. EDUCATION and/or EXPERIENCE A bachelor's degree (B.A. or B.S.) from four-year college or university required. At least 1-2 years of previous experience as an administrative assistant or similar position is required. Previous experience working in a higher education or secondary education office environment preferred. Familiarity with higher education structures, governance practices, and budgeting processes acceptable. LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedural manuals. Ability to write routine reports and correspondence. Ability to speak effectively. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. SPECIAL REQUIREMENTS Employee must maintain confidentiality in all work performed. Must be flexible in work schedule. Must be willing on infrequent occasions to work evenings or weekends for special events, report preparation or proposal deadlines. Note: This position will require lifting and moving boxes, files, and other office materials; must be able to lift/move boxes and files weighing a maximum of 25 pounds. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. WORK ENVIRONMENT The work environment characteristics here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Jefferson RISE Charter School, founded by seven community members in 2014, will serve just under 800 students in grades 6-12 for the 2025-2026 school year. Located in Harvey, Louisiana, the school caters to a diverse student body from the Westbank of Jefferson Parish, consisting of 59% Black/African American, 24% White, 15% Hispanic, and 2% Asian students, with 87% qualifying as economically disadvantaged. Remarkable achievements for Jefferson RISE Charter School include: State recognized our school as Top Gains Badge Recipient (23-24 SY) Graduation Rate A (22-23 SY, 23-24 SY) Strength of Diploma A (23-24 SY) Progress Rating A (23-24 SY) #6 for SPS Growth in Louisiana (22-23 SY) Achieved a School Performance Score (SPS) increase of over 17 points, resulting in a B rating for the high school and a C rating for the middle school (22-23 SY) Position Overview The Administrative Assistant to the Executive Director plays a vital role in ensuring the smooth, efficient, and data-driven functioning of the schools leadership operations. This position goes far beyond standard administrative duties: the ideal candidate is a highly skilled problem-solver with advanced expertise in spreadsheets, data analysis, and document creation. This role requires a sharp eye for detail, exceptional technical skills, and the ability to keep pace in a fast-moving environment. The Administrative Assistant will follow the Executive Director through meetings, capture action items in real-time, and proactively create systems, templates, and reports that streamline operations. Candidates must be highly proficient in Excel and/or Google Sheets, with a demonstrated ability to design graphs, analyze trends, and support budgeting processes. Key Responsibilities Executive & Administrative Support Accompany the Executive Director to meetings, capturing notes, action items, and follow-ups in real time. Track and manage tasks across multiple projects to ensure timely execution. Draft, edit, and format correspondence, reports, and templates for internal and external use. Type quickly (70+ WPM preferred) and accurately to keep up with a fast-paced workflow. Data & Technology Develop, maintain, and improve spreadsheets and databases for operational, financial, and compliance purposes. Create graphs, dashboards, and visualizations to communicate trends and outcomes. Design templates, trackers, and automated systems that improve efficiency and accuracy. Support the Executive Director in interpreting data and preparing presentations. Finance & Budget Support Assist with creating and maintaining budgets, including expense tracking and forecasting. Collect, organize, and reconcile receipts and financial records. Generate financial reports, expense summaries, and documentation for leadership and board review. School Operations & Compliance Coordinate reporting and data submissions to district and state stakeholders. Monitor compliance trackers for staff certifications, deadlines, and required trainings. Assist with special projects that require data collection, analysis, and reporting. Scheduling & Events Maintain the Executive Directors calendar, including high-level scheduling, prioritization, and logistics. Support preparation for leadership meetings, board meetings, and staff-wide events by creating agendas, presentations, and supporting materials. Ensure follow-up actions from meetings are documented, delegated, and completed. Qualifications Associates or bachelors degree preferred; high school diploma or equivalent required. Minimum of 2 years administrative experience, with strong emphasis on data management and technology. Advanced proficiency in Google Workspace (Docs, Sheets, Calendar) and Microsoft Excel (pivot tables, formulas, charts required). Experience with data analysis and the ability to create clear, compelling visual representations of information. Strong financial literacy, including budget creation and expense tracking. Exceptional typing speed (70+ WPM minimum; 80 WPM preferred). Excellent organizational, multitasking, and problem-solving skills. Ability to thrive in a fast-paced, dynamic environment and adapt quickly to changing priorities. Strong interpersonal skills, discretion, and professional judgment.

The Executive Assistant relieves the executive of administrative type functions in order to increase the time an executive has available for executive level responsibilities. May handle a wide variety of situations and conflicts involving the clerical and administrative function of the office. Responsible for confidential and time sensitive material. Prepares routine and advanced correspondence including letters, memoranda, and reports. The position relies on experience and judgment to accomplish responsibilities, works under minimal supervision, while creativity is expected to perform the job, and may lead and direct the work of others. * Document and Data Management * Provides professional and confidential administrative support by typing letters, itineraries, memoranda, minutes, and reports from written copy, dictaphone equipment, and transcription equipment. Proofs materials for errors and ensures that page layout is consistent with hospital style in order to promote the hospital's professional image. * Composes letters and memoranda from dictation, verbal direction or from knowledge of hospital policy or procedures. * Efficiently inputs and retrieves data using various computer software packages (e.g., WordPerfect, Lotus, Dbase, Harvard Graphics, Excel, FoxPro, Access, etc.) in order to provide accurate and high quality information for needed records and reports. * Filing and Organization * Participates in designated meetings and records meeting minutes in order to provide an accurate account of all subjects covered and decisions made. * Prepares, organizes, and duplicates material for Board and Board Committee meetings, and obtains audio/visual equipment for meetings as necessary in an effort to ensure that meetings operate smoothly and efficiently. * Assists the Board of Directors with the JCAHO survey process by participating in meetings and answering questions regarding the governing body and board resolutions, organizing documents, and maintaining meeting minutes and policy and procedure manuals in an effort to ensure timely hospital accreditation and the provision of high quality health care services. * Telephone and Scheduling Management * Performs high quality professional administrative services by answering telephones, prioritizing and directing calls, scheduling meetings, and making special arrangements (e.g., travel, special events) and ordering supplies as needed. * Arranges appointments and meetings; coordinates meeting and agenda materials. * Provides courteous assistance, guidance, and direction to departmental visitors, ascertains the nature of visitor business, and directs individuals to various locations in the department and hospital when appropriate. * Other Duties As Assigned * Performs other duties as assigned or requested. Experience - 3 yrs exp in a senior leadership level secretarial/administrative assistant position Education - High school diploma or equivalent.

**Location:** On site in Memphis, TN, Charlotte, NC, Raleigh, NC, Tampa, FL, Miami, FL, Lafayette, LA, New Orleans, LA, Dallas, TX. The Administrative Assistant receives direction from assigned management personnel. The incumbent in this position schedules appointments, greets visitors, gives information to callers and otherwise relieves officials of clerical work and minor administrative and business detail. Provide general and clerical administrative support to an individual, or small group of individuals, relieving them of clerical, administrative, and business detail. **Essential Duties and Responsibilities:** + Greets scheduled visitors and directs them to appropriate area or person + Perform clerical duties related to department activities such as typing, filing, distributing mail and answering phones + Composes and types of routine correspondence + Organizes and maintains file system and files correspondence and other records. Creates and maintains database and spreadsheet files + Answers telephone calls, and arranges conference calls + Coordinates manager's schedule and makes appointments + Arranges and coordinates travel schedules and reservations + Performs a wide variety of complex, responsible, and confidential administrative duties for management personnel + Researches, compiles, and analyzes data for special projects and various reports + Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings. + Makes copies of correspondence or other printed materials + Prepares outgoing mail and correspondence, including e-mail and faxes + Orders and maintains supplies, and arranges for equipment maintenance + May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities and operations + Assist other AA's and other departments with administrative support as needed + Performs all other duties as assigned **Qualifications:** To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Additionally, the qualifications listed below are representative of the knowledge, skills, and/or abilities required in this position: 1. High school diploma or GED and at least 5 years of experience or equivalent combination of education and experience. **About Us** First Horizon Corporation is a leading regional financial services company, dedicated to helping our clients, communities and associates unlock their full potential with capital and counsel. Headquartered in Memphis, TN, the banking subsidiary First Horizon Bank operates in 12 states across the southern U.S. The Company and its subsidiaries offer commercial, private banking, consumer, small business, wealth and trust management, retail brokerage, capital markets, fixed income, and mortgage banking services. First Horizon has been recognized as one of the nation's best employers by Fortune and Forbes magazines and a Top 10 Most Reputable U.S. Bank. More information is available at ******************** (https://urldefense.com/v3/\_\_https:/********************/\_\_;!!Cz2fjcuE!hpq9hPnrucZCPIAVPojVESItIq-FPzhurNdCrQ3JE8Rkx3gMd70nIk6\_kmPxl66\_oJCEsXs0gNunPowMAMHCmBYPOtUxUGI$) . **Benefit Highlights** - Medical with wellness incentives, dental, and vision - HSA with company match - Maternity and parental leave - Tuition reimbursement - Mentor program - 401(k) with 6% match - More -- FirstHorizon.com/First-Horizon-National-Corporation/Careers/Our-Benefits **Follow Us** Facebook (****************************************** X formerly Twitter LinkedIn (*************************************************** Instagram YouTube (********************************************************** Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (**************************** notice from the Department of Labor.

Thank you for your interest in The University of New Orleans. Once you start the application process, you will not be able to save your work, so you should collect all required information before you begin. The required information is listed below in the job posting. You must complete all required portions of the application and attach the required documents in order to be considered for employment. Department Research Post-AwardJob SummaryJob Description General Accounting Functions Prepare required financial statements and fiscal reports which include the compilation and analysis of data for monthly, quarterly, and annual reports in accordance with the schedule established by the award. Assist with the year-end closing process, such as fringe benefit corrections. Assist with internal reports as requested. Prepare, monitor, reconcile, audit, and forecast revenues, expenditures, and budgets. Monitor cost sharing commitments for assigned awards, on a timely basis, and communicates with principal investigators and business managers as appropriate to ensure cost share obligations are met. Communicate with public and private accountants; state, federal, and independent auditors; banks; brokerage firms; program or management personnel; vendors and internal customers for the purpose of providing information and technical assistance needed to resolve problems. Review and approve purchases and contracts. Responsible for monitoring expenditures charged to sponsored awards for compliance with budgetary limitations and/or grantor/contractor restrictions. Correct errors including, but not limited to, Accounts Payables, Purchasing, Accounting Services, and Payroll. Verify compliance with terms and conditions of the award as well as adherence to appropriate university/state/federal guidelines. Make appropriate adjustments to Fringe Benefits and F&A when needed. Prepare entries to modify budgets, either adding an annual budget or modifying through a budget amendment, on awards. Prepare journals for the transfer of expenditures from one funding source (one will be an award) to another. Review salary charges for compliance with budgetary limitations, RCR training, export controls, expiration date and other compliance matters. Approve other forms and/or charges as necessary. Maintain cash management records, including funds drawn and received, funds disbursed by sources, deposits of funds, issuance of refunds, and classifies revenue as to sources of funding and expenditures as to their nature. Follow-up with sponsor on delinquent invoices. Alert PI/business manager/management when burn rate is too low or invoices are not paid to ensure cash flow is appropriate. Partner with Research Pre-Award on proposal budget preparation. Close assigned awards in a timely manner. Participate in training opportunities for self and those hosted by office for campus. Work with Coordinator of Compliance, Training and Undergraduate Research to ensure PIs and business managers receive necessary training. Periodically watch or attend professional development seminars/ conferences/ training provided by such entities as NCURA, SRA, state of Louisiana, etc. Participate in the development of new accounting techniques in the design and implementation of accounting subsystems, compilation of manuals for accounting and computer application and preparing managerial reports. Balance customer service skills with compliance. Remain calm and courteous to customers. Help PI's successfully manage their grants and contracts by explaining processes to them and helping to troubleshoot problems. Special Project(s) - Medicaid Grants Monitor approved charges on grants to ensure invoices are paid by Accounts Payable Ensure sponsor invoices are paid in a timely manner Provide all necessary backup for Medicaid invoices, including detailed travel charges Work with payroll on salary adjustments as needed Monitor that termination pay is not charged; work with payroll to remove as needed Work with business analysts, Director of Grant Administration and Assistant Vice President for Research and Economic Development as needed to report Workday Issues in UNO's ticketing system and participate in testing to implement fixes Other duties as assigned. Required Qualifications: Bachelor's degree and 3 years experience in research accounting or a closely related field; Excellent organizational and communication skills; Competence with Microsoft software, especially Excel, and Word. Desired Qualifications: Master's degree; 5 or more years of experience in research accounting or a closely related field; Grant experience; Workday experience. Required Attachments Please upload the following documents in the Resume/Cover Letter section. Detailed resume listing relevant qualifications and experience; Cover Letter indicating why you are a good fit for the position and University of Louisiana Systems; Names and contact information of three references; Applications that do not include the required uploaded documents may not be considered. Posting Close DateThis position will remain open until filled. Note to Applicant: Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials. References will be contacted at the appropriate phase of the recruitment process. This position may require a criminal background check to be conducted on the candidate(s) selected for hire. As part of the hiring process, applicants for positions at the University of New Orleans may be required to demonstrate the ability to perform job-related tasks. The University of New Orleans is an Affirmative Action and Equal Employment Opportunity employer. We do not discriminate on the basis of race, gender, color, religion, national origin, disability, sexual orientation, gender identity, protected Veteran status, age if 40 or older, or any other characteristic protected by federal, state, or local law.