Executive assistant jobs in La Crosse, WI - 1,017 jobs

A dynamic manufacturing company in Milwaukee, WI, is on the lookout for an experienced Executive Assistant to support the CEO and CFO. This isn't just an ordinary assistant role-it's your chance to be at the heart of the action, offering comprehensive administrative support while skillfully managing a variety of business needs that demand confidentiality and a sharp eye for detail. In this role, you will anticipate the needs of the CEO and CFO, juggling complex schedules, coordinating critical meetings, and keeping everything on track. Your proactive approach will be key to adapting to the fast-paced demands of this role. More than just support, you'll become a valued partner to the executive team, gaining insights into the business that few others have. The organization offers a competitive salary ranging from $100,000 to $125,000 based on experience, ensuring you are well-compensated for your expertise. Responsibilities of the Executive Assistant to CEO: Keep the schedules of the top executives running like clockwork. Coordinate meetings, set appointments, and manage travel plans with precision and creativity Serve as the primary point of contact for the CEO and CFO, fielding calls, emails, and messages. Deliver timely responses and ensure nothing slips through the cracks Handle sensitive and confidential information with the utmost discretion. You're the person the executives trust with the company's most important secrets Draft, proofread, and format crucial documents, reports, presentations, and correspondence with an eye for detail. Your work will make the executive team shine Arrange complex domestic and international travel, taking care of every detail-from flights and accommodations to ground transportation-so the executives can focus on their work Prepare and submit expense reports, ensuring every detail is accurate and in line with company policies. Your precision will help keep the finances in order Assist in coordinating projects and presentations, ensuring smooth company updates and meetings. Organize off-site meetings and corporate events with flair, collaborating with multiple teams to create memorable experiences Demonstrate flexibility and resourcefulness to address unexpected issues and adapt to changing priorities. You're the glue that keeps the executive office running smoothly, no matter what challenges arise Requirements of the Executive Assistant to CEO: Bachelor's degree or equivalent experience 10+ years of experience in supporting C-level executives Strong experience with Google Workspace applications Previous support experience in a global organization, demonstrating an understanding of global business practices is preferred Previous experience interacting with a private equity company is preferred Proven ability to handle sensitive information with strict confidentiality, especially relating to high-level company data or information Excellent organizational skills with a focus on detail, combined with advanced written and verbal communication abilities, particularly when interacting with senior executives Ability to prioritize tasks, manage complex projects, and take independent action in a fast-paced environment with minimal guidance P- 18

Executive Assistant - Chief People OfficerThis role has been designed as ‘Hybrid' with an expectation that you will work on average 2 days per week from an HPE office.**Who We Are:**Hewlett Packard Enterprise is the global edge-to-cloud company advancing the way people live and work. We help companies connect, protect, analyze, and act on their data and applications wherever they live, from edge to cloud, so they can turn insights into outcomes at the speed required to thrive in today's complex world. Our culture thrives on finding new and better ways to accelerate what's next. We know varied backgrounds are valued and succeed here. We have the flexibility to manage our work and personal needs. We make bold moves, together, and are a force for good. If you are looking to stretch and grow your career our culture will embrace you. Open up opportunities with HPE.**Job Description:**We are seeking a highly experienced Executive Assistant to provide strategic administrative and operational support to our Chief People Officer. This role requires exceptional judgment, advanced calendar and travel management, meeting facilitation, and the ability to synthesize complex information for executive decision‑making. The successful candidate will be a proactive, organized partner who improves executive effectiveness and drives operational excellence.Key Responsibilities* Provide high‑level, confidential administrative support to C‑suite executive, act as a primary organizational liaison.* Manage complex, competing calendars; prioritize meeting requests and protect executive focus time.* Plan and execute detailed domestic and international travel: itineraries, logistics, visas, and contingency plans.* Coordinate executive meetings and collateral (in‑person and virtual) logistics.* Oversee department administrative systems and tools (distribution lists, SharePoint, Slack, expense and travel platforms).* Mentor and coordinate with administrative staff; collaborate with internal and external partners to resolve complex issues.* Identify and implement process improvements to increase operational efficiency and executive productivity.* Maintain strict confidentiality and exercise sound judgment when handling sensitive matters.Required Qualifications* 9+ years progressive executive administrative experience.* Demonstrated experience supporting senior executives or board leadership and managing high‑stakes priorities.* Advanced calendar, travel, and meeting facilitation experience, including international travel logistics.* Strong written and verbal communication, superior attention to detail, and ability to synthesize complex material.* High emotional intelligence and proven ability to build trusted relationships across levels.* Ability to prioritize and work needs with a high level of agility to meet the ever-changing demands or conflicting priorities.* Demonstrated discretion, professionalism, and commitment to confidentiality.Preferred Attributes* Strategic, proactive problem solver who anticipates needs and drives outcomes.* Strong project management capability and comfort managing ambiguous, fast‑paced priorities.* Collaborative leader with experience mentoring administrative teams and liaising with board members.**Additional Skills:**Accountability, Accountability, Action Planning, Active Learning, Active Listening, Bias, Business, Calendar Management, Coaching, Computer Literacy, Creativity, Critical Thinking, Design Thinking, Empathy, Follow-Through, Group Problem Solving, Growth Mindset, Intellectual Curiosity (Inactive), Long Term Planning, Managing Ambiguity, Office Administration, Policy and procedures, Recordkeeping, Risk Assessment, Software Development {+ 5 more}**What We Can Offer You:****Health & Wellbeing**We strive to provide our team members and their loved ones with a comprehensive suite of benefits that supports their physical, financial and emotional wellbeing.**Personal & Professional Development**We also invest in your career because the better you are, the better we all are. We have specific programs catered to helping you reach any career goals you have - whether you want to become a knowledge expert in your field or apply your skills to another division.**Unconditional Inclusion**We are unconditionally inclusive in the way we work and celebrate individual uniqueness. We know varied backgrounds are valued and succeed here. We have the flexibility to manage our work and personal needs. We make bold moves, together, and are a force for good.**Let's Stay Connected:**Follow on Instagram to see the latest on people, culture and tech at HPE.#unitedstates### ### #executive**Job:**Administration**Job Level:**Advanced Information about employee benefits offered in the US can be found at HPE is an Equal Employment Opportunity/ Veterans/Disabled/LGBT employer. We do not discriminate on the basis of race, gender, or any other protected category, and all decisions we make are made on the basis of qualifications, merit, and business need. Our goal is to be one global team that is representative of our customers, in an inclusive environment where we can continue to innovate and grow together. Please click here: .**Hewlett Packard Enterprise is EEO Protected Veteran/ Individual with Disabilities.**HPE will comply with all applicable laws related to employer use of arrest and conviction records, including laws requiring employers to consider for employment qualified applicants with criminal histories.**No Fees Notice & Recruitment Fraud Disclaimer***It has come to HPE's attention that there has been an increase in recruitment fraud whereby scammer impersonate HPE or HPE-authorized recruiting agencies and offer fake employment opportunities to candidates. These scammers often seek to obtain personal information or money from candidates.* *Please note that Hewlett Packard Enterprise (HPE), its direct and indirect subsidiaries and affiliated companies, and its authorized recruitment agencies/vendors **will never charge any candidate a registration fee, hiring fee, or any other fee in connection with its recruitment and hiring process.**The credentials of any hiring agency that claims to be working with HPE for recruitment of talent should be verified by candidates and candidates shall be solely responsible to conduct such verification. Any candidate/individual who relies on the erroneous representations made by fraudulent employment agencies does so at their own risk, and HPE disclaims liability for any damages or claims that may result from any such communication.***Hewlett Packard Enterprise**Technology innovation that fosters business transformation.We help customers use technology to slash the time it takes to turn ideas into value. In turn, they transform industries, markets and lives.Some of our customers run traditional IT environments. Most are transitioning to a secure, cloud-enabled, mobile-friendly infrastructure. Many rely on a combination of both. Wherever they are in that journey, we provide the technology and solutions to help them succeed.**COVID Policy**The health and safety of our team members, customers and partners is paramount at HPE. Accordingly, be fully vaccinated against COVID-19 by the employment start date where permitted by law. Exemptions based on medical, religious or other grounds will be processed and approved in accordance with local laws.**Standards of Business Conduct (SBC)**The Hewlett Packard Enterprise Standards of Business Conduct (SBC) embody the fundamental principles that govern our ethical and legal obligations to Hewlett Packard Enterprise. They pertain not only to our conduct within the company but also to conduct involving our customers, channel partners, suppliers and competitors.Read more about how we**Equal Opportunity Employer (EEO)**Hewlett Packard Enterprise provides equal employment opportunity to #J-18808-Ljbffr

Extension is seeking a Senior Administrative Assistant for a direct-hire located in Port Washington, WI. The Sr. Admin to the VP of Sales will provide high-level administrative and operational support, ensuring seamless day-to-day functioning of the sales organization. This role manages complex scheduling and travel, prepares confidential correspondence and presentations, coordinates cross-departmental communication, and tracks critical projects and action items. The ideal candidate is highly organized, proactive, and able to prioritize competing demands while maintaining confidentiality and supporting senior leadership with accuracy and professionalism. About Our Client A leader in their industry and they're growing year after year Excellent work culture Growth Great leadership Qualifications: High School Diploma - Bachelor's degree is preferred 1-4yrs of experience supporting a c-level suite executive Experience providing administrative support within the manufacturing industry Proficient in Microsoft Office Highly resourceful team-player, with the ability to also be extremely effective independently Salary: $45-55k/yr If this sounds like you, we'd love to talk. Get Started. Apply Today!

Are you an experienced Executive Assistant to CEO with a desire to excel? If so, then Talent Software Services may have the job for you! Our client is seeking an experienced Executive Assistant to CEO to work at their company in Faribault, MN. Position Summary: Client is at the forefront of advancing power solutions, charged and driven by a committed, dynamic team, tackling complex challenges, and creating innovative solutions. We're looking for motivated, driven, and talented individuals eager to be part of the future of power. Safety and integrity aren't just buzzwords, they are the north star guiding us as we aspire to wow our customers every day. We've created power solutions that are not only durable and unique but are also the result of exciting teamwork from every corner of our organization. Individually and collectively, every team member at Client plays for each other and strives to deliver unmatched value and 100% accuracy to our customers every single day. Our cutting-edge headquarters is in Faribault, MN, a facility that is partially solar and wind powered by our own microgrid! Together, we are where we power the future and nurture innovation for a brighter tomorrow. The Executive Assistant (EA) provides direct support to the Chief Executive Officer (CEO) while also assisting the Senior Leadership Team (SLT) with select administrative and planning needs. This role functions as the administrative backbone of the CEO's office-ensuring precision, professionalism, and seamless execution of executive operations. The EA enables the CEO to remain focused on strategy and leadership by anticipating needs, managing complex schedules, and coordinating executive communications with discretion and accuracy. In addition to supporting the CEO, the EA ensures that SLT operations run smoothly through strong planning, coordination, and follow-up. Operating with the highest degree of professionalism and confidentiality, the EA represents the CEO's office with credibility to internal and external stakeholders, reinforcing organizational effectiveness and trust at the most senior levels. Client's team members are our most important asset, and we are in search of an Executive Assistant to the CEO based in our Troy, MI, Burnsville, MN office. Primary Responsibilities/Accountabilities: Manage the CEO's calendar, priorities, and daily schedule to maximize efficiency and focus on high-value activities Anticipate the CEO's administrative needs, preparing materials and information in advance of meetings, presentations, and travel Support flawless execution of board and committee meetings, including coordination and delivery of logistics, drafting/distribution of pre-reads, and managing follow-up items Draft and review correspondence and communications on behalf of the CEO, maintaining consistency in tone, accuracy, and professionalism Act as the central point of contact for the CEO's office, screening and prioritizing inquiries from internal and external stakeholders Manage logistics for CEO travel, speaking engagements, and high-level events, ensuring all details are handled with accuracy Serve as the key contact point for vendors, including service requests, catering, and maintenance requests Maintain and organize critical records, documents, and files to ensure accessibility and compliance with governance standards Partner with the Chief of Staff and other executive office staff to ensure operating routines (executive meetings, offsites, board prep) run smoothly and efficiently Continuously improve administrative processes, identifying ways to streamline workflows and enhance effectiveness in the CEO's office Handle sensitive and confidential information with discretion and integrity Qualifications: 5+ years of proven experience as an Executive Assistant or in a comparable role supporting C-level executives Exceptional organizational and time-management skills, with the ability to balance competing priorities with a sense of urgency Strong written and verbal communication skills; able to draft professional correspondence and prepare polished materials High degree of discretion, integrity, and professionalism in handling sensitive and confidential information Advanced proficiency with Microsoft Office Suite and other productivity tools. Strong interpersonal skills with the ability to build trusted relationships across the organization and with external stakeholders Preferred: Position may require up to 10% travel We are looking for people who believe in our guiding principles and values of: Safety - We believe everyone should leave facilities in the same or better condition than when they arrived. Integrity - We're honest, transparent, and committed to doing what's right. Customer focus - We have relentless focus on our customers and their success. Right with speed - We use good judgement, make thoughtful decisions quickly, and execute them with purpose and intensity. Play for each other - We're a team. We show up for each other and we know that through teamwork we achieve greatness. Champion change - We know adaptation and improvement are requirements to survive and to thrive. Enjoy the journey - We create an environment where our team feels appreciated and has fun along the way.

Senior Administrative Coordinator Rate: $34.00 - $37.00 per H. W2 Contract: 1 year The Senior Administrative Coordinator provides high-level administrative support to the Madison Device Manufacturing site, partnering closely with Site Leadership and cross-functional teams. This role ensures efficient daily operations, supports key projects, and manages a wide range of administrative and coordination activities. Minimum Requirements Education: Bachelor's degree or equivalent professional experience. Experience: 10+ years of experience in a senior administrative or coordination role supporting Director-level or above. Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint). Experience with Concur or similar travel and expense platforms. Excellent organizational, communication, and time-management skills. Proven ability to handle confidential information with discretion. Ability to manage multiple priorities independently and meet deadlines. Preferred Qualifications Experience with SharePoint and Visio. Background in pharmaceutical, medical device, or regulated manufacturing environments. Professional, proactive, and service-oriented approach. Strong interpersonal skills with the ability to interact at all levels of the organization.

) - Milwaukee, WI vicinity Our client is seeking an enthusiastic, self-motivated Executive Assistant to be the right hand to visionary leadership. Imagine being at the epicenter of every major decision, initiative, and breakthrough moment! As the Executive Administrative Assistant to our client's CEO, you won't just support leadership-you'll be an integral part of it. This is where strategic thinking meets execution, where your organizational superpowers directly shape our client's vision, and where every day brings new challenges that keep you energized and growing. You will wear a variety of hats on any given day! This is a unique role with a newly formed company (carve-out from a larger organization). Join our client as they begin their growth journey. This is a permanent opportunity in Mequon, WI. The target salary is $50,000 with other perks. No visa sponsorship, relocation assistance, or subcontracting arrangements are available. What Makes This Role Exciting You're the CEO's Strategic Partner This isn't about filing and coffee runs (although there could be both on occasion). You'll be the trusted advisor who helps a visionary leader maximize their impact. You'll anticipate needs before they arise, solve complex puzzles on the fly, and ensure that every minute of the CEO's time creates maximum value. Your insights and judgment will shape how priorities unfold across the entire organization. You're Plugged Into Everything That Matters Board meetings. Investor pitches. Strategic initiatives. Acquisition integrations. You'll have a front-row seat (and often a backstage pass) to the most consequential moments in the company's journey. You'll work with everyone from the executive leadership team to external partners, building relationships that span the entire business ecosystem. You're a Problem-Solver Extraordinaire Every day is different. One moment you're orchestrating complex travel logistics across time zones, the next you're synthesizing research for a critical decision, then pivoting to manage crisis communications. If you love variety, strategic thinking, and making impossible things happen, you'll thrive here. You're the Cultural Pulse-Checker As the "eyes and ears" of the CEO, you'll have your finger on the organizational pulse. You'll gauge team sentiment, catch important signals, and help leadership stay connected to what's really happening across the company. Your emotional intelligence becomes organizational intelligence. What You'll Actually Do Keep the Executive Engine Running Smoothly • Master the art of calendaring-prioritizing competing demands and ensuring the CEO's time aligns with strategic priorities • Craft polished agendas, presentations, and briefing materials that keep meetings focused and productive • Manage high-stakes communications with discretion, representing the CEO with professionalism and sound judgment • Track critical deliverables and ensure nothing falls through the cracks Orchestrate High-Impact Events & Initiatives • Coordinate board meetings, investor updates, and executive leadership sessions • Support strategic projects and special initiatives from conception to completion • Maintain project trackers and action logs that keep the leadership team aligned • Draft and polish internal communications, reports, and presentations Build Bridges Across the Organization • Serve as the liaison between the CEO and senior leaders, employees, clients, and partners • Coordinate logistics for VIP visitors, board members, and investors • Partner with HR, Finance, IT, and other teams to facilitate seamless operations • Represent the Office of the CEO with executive presence and discretion Drive Strategic Support • Conduct research and synthesize information for executive decision-making • Manage confidential documentation with meticulous organization • Proactively identify opportunities to improve processes and increase efficiency • Step in to represent the CEO when needed, embodying their priorities and values What You Bring to the Table Education & Experience • AAS or BS degree, OR an equivalent combination of education and relevant professional experience that has prepared you for executive-level support Past experience supporting an executive • Excellent computer skills, which include the MS suite of products Your Superpowers • Exceptional organizational skills-you see five moves ahead and nothing gets past you • Outstanding communication abilities-you write clearly, speak confidently, and listen actively • Masterful multitasking-you juggle competing priorities without breaking a sweat • Discretion and trustworthiness-you handle sensitive information like a vault • Critical thinking-you don't just execute, you anticipate and offer proactive solutions • Executive presence-you command respect and represent leadership with polish Who Thrives in This Role • Loves being where the action is and energizes when the pace picks up • Takes pride in the details while never losing sight of the big picture • Builds trust effortlessly through emotional intelligence and genuine professionalism • Adapts on a dime when priorities shift (and they will!) • Embraces the "no-task-too-small" philosophy because you know every detail matters • Thinks like an owner and treats the CEO's success as your own mission If you're ready to step into a role where your skills directly shape organizational success, where every day tests your abilities in new ways, and where you'll grow alongside visionary leadership-this is your opportunity. Contact Martha Michaux at ************************* with questions regarding this posting. A Word resume is preferred when applying. When looking for a job, have you ever heard the phrase… it is not about what you know, it is who you know? At HireNetworks, it really is all about who we know. Whether your current contract is coming to a close, you're looking to advance your career or are a company on the hunt for new talent and wanting to expand…let HireNetworks put our networks to work for you. HireNetworks is an equal opportunity employer.

We are hiring a highly organized and proactive Personal Assistant to support executive leadership. This role focuses on administrative execution, communication management, and operational organization. You will play a key role in keeping workflows clean, priorities clear, and nothing overlooked. You will function as a trusted gatekeeper and coordinator, enabling leadership to stay focused on strategy, deal execution, and growth. Key Responsibilities Email & Communication Management Monitor and organize inboxes Identify and flag priority messages Draft and send routine responses as directed Label, file, and archive important conversations File & Document Management Organize Google Drive and shared folders Upload, rename, and process documents (PDFs, OMs, LOIs, etc.) Maintain clear and logical document structures for easy access WhatsApp & Messaging Oversight Monitor WhatsApp and messaging channels as instructed Organize conversations and surface time-sensitive items Ensure critical messages are not missed Inbound Calls & Coordination Answer or screen inbound broker and partner calls Take detailed notes and route information appropriately Schedule follow-ups when required Calendar Management Manage Google Calendar Schedule calls, meetings, and reminders Coordinate availability and prevent scheduling conflicts Market Research Support (as needed) Assist with basic market or property research Compile broker, asset, or market-related information Summarize findings clearly for leadership review Qualifications Proven experience as a Personal Assistant, Executive Assistant, or similar role Strong written and verbal communication skills Highly organized with strong attention to detail Comfortable handling confidential and sensitive information Tech-savvy with Google Workspace, email, and messaging platforms Able to prioritize independently and manage multiple tasks Experience in real estate, finance, or a fast-paced business environment is a plus, but not required. What We're Looking For Someone proactive who anticipates needs before being asked A strong communicator who can separate signal from noise A problem-solver who takes ownership and follows through Someone comfortable working closely with executive leadership in a dynamic environment

DESIGN ADMINISTRATIVE COORDINATOR (On-site | Appleton, WI) Do you have a desire to be part of a vibrant growing team? Do you thrive in providing support and ensuring smooth operations? We may have a position for you! Overview: Fire System Design Works, LLC is rapidly growing operations and looking for a Design Administrative Coordinator in Appleton, WI. The Design Administrative Coordinator directly supports the design team on fire sprinkler projects from job kick-off through close-out. What you receive: An exciting opportunity to be passionate about what you do and be part of shaping your career! Competitive salary. Full benefit package including health, dental, vision, life, disability, and other insurance products as well as a 401k plan with match, PTO and holiday pay. Design Administrative Coordinator Responsibilities: Process sprinkler project kick-off meeting information Verify AHJ (Authority Having Jurisdiction) information to produce submittals for review and permitting Request waterflow test information for projects Prepare documents for project field installation Prepare and maintain design documentation, including drawings, specifications, AHJ documentation, and project files Process Closeout documents. Attend weekly design meetings Assist team in additional administrative duties as needed Design Administrative Coordinator Qualifications: 3+ years of administrative support experience Prefer any experience in commercial construction Experience using SharePoint, Smartsheet, Bluebeam, and Adobe Acrobat is a plus. Ability to read and interpret documents, such as codes, standards, specifications, safety rules, and operating and maintenance instructions. Mathematical skills, including addition, subtraction, multiplication, and division. Analytical and critical thinking skills Ability to communicate effectively in-person and electronically Time management and organizational skills Knowledge of Municipal GIS mapping is a plus Proficient with Microsoft Office Suite If you are a motivated individual with a passion to support a growing team, please apply here. We look forward to meeting you! Our mission statement reflects our purpose: “Your life safety is our life's work” Fire System Design Works, LLC is an Equal Opportunity Employer

MG Recruiting Source is partnering with a well-respected commercial construction firm in Minneapolis to hire an Entry-Level Administrative Assistant. This is a great opportunity for someone early in their career who is organized, reliable, and eager to grow professionally within a collaborative office environment. This role supports multiple departments and plays a key part in keeping daily operations running smoothly. The company is known for its people-first culture, long-term employee development, and positive workplace environment. Key Responsibilities Manage schedules, meetings, and attendance tracking Open, distribute, and coordinate incoming and outgoing mail and deliveries Maintain office, breakroom, and meeting room supplies Manage corporate databases, reports, records, and correspondence Assist with editing and updating internal and external materials and presentations Coordinate company-sponsored meals and events Accurately prepare and process AIA contracts Enter new projects and purchase orders into internal systems Maintain office equipment and coordinate service as needed Create billing files weekly Provide front-office support including answering phones and greeting visitors Assist HR, Marketing, and Executive teams with administrative tasks Follow established processes, reporting standards, and risk-mitigation procedures Qualifications High School Diploma or equivalent Strong written and verbal communication skills Highly organized with strong attention to detail Ability to work independently and manage multiple priorities Positive, team-oriented attitude with flexibility to take on new tasks Proficiency with Microsoft Word and Excel This position is ideal for candidates seeking their first long-term administrative role with room to grow. What's Offered Starting salary of $45,000/year Full benefits package (including medical, dental, 401(k), paid time off) Employer contribution toward medical insurance Paid parking or transit support Friendly, team-based office environment Clear opportunities for advancement and professional growth

The Administrative Assistant 3 provides advanced administrative support to executives, teams, or departments. This role independently performs a wide range of complex administrative duties under general supervision, handling sensitive and confidential information with discretion. The position requires strong organizational, communication, writing, and data management skills, as well as proficiency with Microsoft Office and task management tools. Key Responsibilities Administrative & Organizational Support Compile, format, and prepare reports, memos, letters, background materials, and other documentation using word processing and office applications. Schedule, coordinate, and modify meetings, appointments, and group activities as needed. Perform routine administrative and facilities-related support tasks. Track completion of tasks assigned to team members to ensure timely and accurate delivery. Manage cube assignments, equipment requests, and office supply orders for on-site staff. Submit and follow up on service requests related to facility issues. Communication & Documentation Compose clear, professional communications for software developers, managers, and contractors. Respond to or route priority and confidential inquiries on behalf of leadership. Attend meetings, capture detailed notes, track action items, and provide concise meeting summaries. Collect electronic documents and digital signatures; maintain organized archives of employee e-documents. Data & Systems Management Maintain accurate team data, including employee and contractor contact information and team structure. Combine, organize, clean, and analyze data using Microsoft Excel. Manage team task boards, including creating lanes, assigning tasks, and tracking progress. Support audits by serving as the Audit Coordinator, ensuring audits are assigned appropriately and following up with auditors and subject matter experts to meet timelines. Confidentiality & Judgment Exercise sound judgment and discretion when handling confidential, sensitive, or high-priority information. Provide accurate information or referrals while maintaining confidentiality standards. Required Qualifications Advanced proficiency in Microsoft Word, Excel, and other office productivity tools. Strong written and verbal communication skills. Exceptional attention to detail and organizational abilities. Ability to work independently and manage multiple priorities under general supervision. Demonstrated experience performing complex administrative functions. Preferred Qualifications Advanced Excel skills, including pivot tables. Experience with task automation tools. Basic knowledge of Microsoft Power Apps. About Seneca Resources: Seneca Resources is client driven provider of strategic Information Technology consulting services and Workforce Solutions to government and industry. Seneca Resources is a leading IT services provider with offices in Reston, Virginia, Alabama and Columbia, Maryland that service clients throughout the United States. The key to our success lies within our strong corporate culture which drives our business. We challenge our staff through engaging work, and we reward our staff through competitive compensation, extensive professional training, and excellent opportunities for career advancement. In turn, we look for only the best and brightest to join our team. We are an Equal Opportunity Employer and value the benefits of diversity in our workplace.

Vaco is currently hiring an Admin/Receptionist for a client in Wauwatosa, WI. This is a temp-to-hire, onsite position. Top things they will be handling: Manages and organizes office records to include maintaining physical and electronic filing systems, maintaining office supply stock, sorting and distributing mail, and ensuring visitor satisfaction. Supports the Customer Service and Sales Engineering teams by sending communications, mailings, and/or letters and assisting with special projects and initiatives; Assists in the preparation, distribution, and processing of customer files, shop orders, and shipping packets. Answers all incoming phone calls in a warm and welcoming manner, handling general inquiries and routing advanced or escalated matters to management. Performs general data entry tasks to include updating backlogs and orders and recording miscellaneous plant floor data. Operates and maintains general office equipment; Ensures reception area and conference rooms are clean, orderly, and stocked appropriately. Other responsibilities and duties, as assigned, to ensure the effective utilization of company resources and to ensure customer satisfaction. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

TeleSolv Consulting has an immediate opportunity to work with the Federal Government as a General Clerk III enabling you to have a Tier 4 Public Trust Background investigation. based in Minneapolis, MN. Duties / Responsibilities: Greet and check-in applicants. Verify identity of applicant and confirm that applicant has required documents to complete transactions. Contractor staff will determine customer needs, answer general inquiries and concerns, and ensure that the check-in process is performed in a timely manner to prevent a back-up of customers awaiting assistance. Maintain accessible, up to date written information on program requirements, enrollment process, and other relevant material to expeditiously assist the general public and program members via phone or in person. Notify the Government inspection staff of any information which could adversely affect a person's application for acceptance into the program. Check applicant-supplied information by accessing government databases. Provide performance reports. Compile data to provide daily performance reports reflecting all activities performed by CBP officers and Contractor staff. Schedule interview appointments in the Trusted Traveler Programs Internal. Assist the public with creating accounts and submitting online applications for initial enrollment, renewal, card replacement, vehicle enrollment and termination, updating mailing address and license plate information. Assist the public with membership card activation. Minimum Requirements: U.S. Citizen. Willing to go through an intense background check Active Tier 4 Clearance, or the ability to obtain and maintain one. High school diploma or a General Equivalency Diploma (GED) from an accredited institution recognized by the U.S. Department of Education. Two (2) years of general administrative experience with customer interface. Two (2) years of experience with Microsoft Office products (Word, PPT, Excel, Access, Outlook, Visio). Two (2) years of related undergraduate study may substitute for experience. Able to disclose COVID-19 vaccination status and abide by contract/department's COVID-19 guidance when accessing any facility. About TeleSolv Consulting: Join the TeleSolv Consulting Team on our mission to provide quality and unparalleled service to our clients. We are a growing organization that provides a variety of professional and administrative services to public and private organizations with global operations. Rated in the top 1000 businesses in 2019 by Inc.com. Since its founding in 2000, TeleSolv Consulting has been committed to helping organizations solve complex problems. Our solutions integrate sound management principles with the most appropriate technologies to assist senior executives in effectively managing programmatic, schedule, and technical risks. TeleSolv Consulting offers excellent compensation, training, advancement opportunities, and exceptional benefits including PTO, sick leave, up to 11 paid federal holidays, medical, dental, vision, company paid life, short-term and long-term disability insurance, employee assistance program, and matching 401(k) plan. In addition to the hourly rate, you will be eligible to receive an hourly Health and Welfare (H&W) benefit, for the first 40 hours worked in any work week. The H&W rate of $4.93 is an amount provided to offset the cost of the company providing fringe benefits. Background Investigation: This position requires that you obtain a background investigation from our client. As part of this process, the government will perform a criminal, credit, tax, employment, and drug history background check. The government has varying tolerances, with mitigating circumstances, for issues in all of the categories. The government is essentially looking to confirm that you are generally in good financial standing, up to date on your tax filings, rehire eligible with your prior employers, and have adhered to any federal restrictions on illegal drug use, including marijuana, in addition to other checks related on your character and trust worthiness.

Must reside in within a reasonable driving distance to be onsite 3 days/week. Plan, coordinate, implement and manage all activities related to the development of the Cold War Veterans Memorial at the Pritzker Archives and Memorial Park Center, from organization launch to plan design through construction completion and opening to the public. Essential Duties: Implements an approved selection process for the hiring of contract consultants (design, financial, fundraising, marketing, etc.) to support the project. Manages the design and construction teams including architects, general contractors, construction managers and other consultants to ensure adherence to project budget and schedule, cost containment and quality control. Resolves related problems and concerns. Conducts and arranges regular site inspections. Personally inspects active construction project not less than two times a month. Works with general contractor to assure planning approval and all necessary permits are secured. Represents the organization and project to stakeholders and the general public. Strategizes and plans outreach to garner community support for the project. Attends and participates in community and government organization meetings and events as needed. Seeks out opportunities and partnerships to raise project visibility on a national level. Assists with preparation of project budget and cash flow projections. Monitors time, revenue and cost schedules. Experience with 3rd party fundraising Researches potential sources of funding; prepares and submits grant applications in order to secure funding for pre-development through public launch of Memorial. Prepares and presents progress reports to Board, Leadership Team and others as requested. Develops and implements partnership plan that align with the Pritzker Military Museum & Library and Mission94 Firearms Education and Training Center. Other tasks as assigned related to planning and administration, fundraising, construction, and outreach. Manage transition of back-office services from TEI post-construction Knowledge, Abilities, Skills Ability to plan and manage a new non-profit organization and associated construction project. Knowledge of project management tools and principles. Strong analytical abilities, computation, negotiation and problem-solving skills. Ability to make public presentations and work successfully with community groups and funders. Interest and knowledge of the Cold War and related history. Knowledge of budgets and cost management. Familiarity with various funding sources and application processes for non-profits. Basic knowledge of construction. Detail-oriented, self-starter with strong written and verbal communication skills. Ability to work independently as well as with teams. Strong computer skills in various software applications (i.e., Excel, Word, PowerPoint, Adobe). Education & Experience Bachelor's degree required and a minimum of two years project management experience with a non-profit, construction or related business. Project Management Certification: preferred Benefits Paid time off 401K Medical, dental, and vision coverage

$20,000 Sign On Bonus Executive Director Hospice Executive Director, Hospice Position Type: Full-Time No #AC-BMC Find Your Passion and Purpose as a Hospice Executive Director Offer Based on Years of Experience What You Need to Know: Reimagining Your Career in Hospice Caring for others is more than what you do - it's who you are. At AccentCare, you'll join a purpose-driven, collaborative culture that sets the standard for excellence and gives you the trust and tools to do your best work. You'll belong to a team that cares deeply for patients and each other; a team committed to consistently providing exceptional care. We're proud to be named one of America's Greatest Workplaces 2025 by Newsweek - a reflection of our shared commitment to excellence, integrity and compassion as we shape the future of aging in place. When you thrive, so does the community of care we're building together. Be the Best Hospice Executive Director You Can Be If you meet these qualifications, we want to meet you! Bachelors Degree and/or leadership experience, in a healthcare setting preferred Excellent written and verbal communication skills Working knowledge of computer programs, especially Microsoft Office Suite products and EMR systems Meet the regulations and requirements of the state in which the program provides services. Responsibilities: Ensure hospice follows all applicable Federal, State and Local laws, including; Compliance, maintenance and submission of all required reports and records to Federal, State, accreditation, and Local regulatory departments Maintaining accreditation, when applicable Maintaining a state of survey readiness Provide leadership and oversight to support growth through strategic implementation of relationship expansion plans in collaboration with the Business Development teams Manage overall financial performance of the program site which includes oversight of all controllable costs Participate in annual development of the program site's budget Organizes, manages, and administers hospice resources to provide hospice care and services to patients, families, and caregivers necessary for the palliation and management of the terminal illness and related conditions Is responsible for the day-to-day hospice operations Ensure the hospice offers a coordinated plan of care for all patients/families while maintaining overall management of care Ensures care provided optimizes the patient and family's comfort and dignity Ensures care provided is consistent with patient and family needs and goals, with the patient's needs and goals as a priority Our Investment in You Caring for others starts with caring for you. We're committed to fostering a purpose-driven workplace where you feel supported, and that means prioritizing your physical, financial and mental well-being. Our benefits include: Medical, dental, and vision coverage Paid time off and paid holidays Professional development opportunities Company-matching 401(k) Flexible spending and health savings accounts Wellness offerings such as an employee assistance program, pet insurance, and access to Calm, a meditation, sleep, and relaxation app Programs to celebrate achievements, milestones, and fellow employees Company store credit for your first AccentCare-branded scrubs for patient-facing employees And more! Why AccentCare?: Come As You Are At AccentCare, you're part of a community that cares - for patients and each other. You can rest assured we offer equal employment opportunities regardless of race, ethnicity, sex, sexual orientation, gender identity, religion, national origin, age or disability. Posted Salary Range: USD $0.00 - USD $0.00 /Yr.

Zenar Corporation Administrative Assistant Oak Creek, WI Under the direction of the Office Manager, the Administrative Assistant performs a wide variety of administrative and clerical tasks related to office operations. The ideal candidate should have excellent organizational skills, be detail-oriented and possess strong written and verbal communication abilities. This role is essential for ensuring the smooth operation of our office and supporting our team effectively. Essential Duties and Responsibilities This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities, as deemed necessary from time to time. Manage the administration of new job folders in electronic format including all programs and applications. Assist with new customer set-up (W-9, COI, tax exemption if applicable). Assist with generating customer invoices, accounts receivable and accounts payable. Assist with new vendor set-up. Prepare, monitor and manage purchase orders. Set up and manage paper and electronic filing systems, including recording information, updating paperwork, or maintaining documents, such as correspondence or other material. Compile, summarize and record information, to include numeric calculations, ensuring accurate, up‑to‑date information using EXCEL or other appropriate software. Required Skills/Abilities: Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Proficient with Microsoft Office (Word, Excel, Outlook) Excellent verbal and written communication skills. Critical thinking and complex problem-solving required. Excellent interpersonal and customer service skills. Ability to work independently and collaboratively within a team. Ability to develop cooperative working relationships with others, maintaining them over time. Ability to communicate effectively. Ability to effectively communicate with service team, customers, vendors, and other employees within the organization. Ability to prepare correspondence, reports, memos, etc. Qualifications: To successfully perform this job, an individual must be able to perform each essential duty satisfactorily. Education and/or Experience - High school diploma or equivalent required; Associates degree in office administration or related field preferred. At least three years of administrative experience required. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, stand, walk, talk, and hear. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Work Hours This position is full-time and is in-office.

Apogee Architectural Metals The Senior Executive Assistant (EA) is a strategic partner to the President. They are an integral part of the senior leadership team, and their support is done in a way that forwards the mission, vision, and values of Apogee Architectural Metals' mission and values in every interaction. This role works in tandem with the President and is responsible for helping to manage CEO energy, focus, mindset, priorities, and relationships and facilitate the best outcomes for the President and their team of direct reports. The EA is interested in long-term growth and professional development and is fulfilled by the career role of EA. The EA provides top-tier executive support preparing materials for key decisions and external meetings, coordinating cross-functional follow-ups, and ensuring clear, timely communication. The EA represents the Metals brand with employees, customers, and partners, models discretion and professionalism, and builds strong working relationships. What this looks like: * Manage the time of the President with competing priorities, and make sure time is focused on strategic objectives and short- and long-term goals that will bring these about. Assess needed shifts in priorities as time goes on. * Create and maintain strong relationships with team members, direct reports, executives, stakeholders, and clients necessary for the function of the executive office. * Assess and manage the flow of information, communications, and access to the President in line with identified priorities. * Using judgment to help protect the President from unnecessary involvement in day-to-day office management issues or interruptions that belong to someone else on the org chart or that the EA could handle unilaterally. * Supports initiatives of the executive office and President in the form of an advocate or change champion. * Creates strong external relationships as applicable to support the objectives of the President and executive office. Daily Operations & Functions Current Calendar Management: * Oversee and prioritize the President's daily, weekly, and monthly schedules, ensuring optimal time allocation. * Coordinate cross-functional meetings, accounting for participants' time zones and preferences. * Proactively identify and resolve scheduling conflicts with diplomacy and tact. * Prepare and provide the President with background information, meeting objectives, and relevant documents in advance. * Collaborate closely with other support staff and teams to streamline company-wide scheduling. * Block off strategic thinking, planning, and personal time for the President. * Ensure timely reminders and follow-ups for crucial appointments and commitments. * Continuously optimize scheduling tools and processes for efficiency and effectiveness. Current Meeting Logistics: * Coordinate logistics for dinners, conferences, and trainings. * Prepare background information on attendees * Oversee the invitation and RSVP process. * Ensure required resources and materials are ready. * Facilitate communication between involved parties. Current Inbox Management: * Efficiently categorize, filter, and prioritize incoming emails to ensure the President sees the most urgent and important correspondence first. * Draft, proofread, and send emails on behalf of the President when required. * Implement and maintain an organized filing and tagging system to ensure easy retrieval of past communications. * Delegate emails and requests to appropriate departments or team members when necessary. * Monitor and track critical follow-ups and commitments derived from email communications. * Handle sensitive and confidential information with discretion. * Continuously review and optimize email filtering rules and automated processes. * Schedule and organize periodic inbox clean-ups to maintain a streamlined communication channel. Travel Coordination: * Arrange flight and accommodation bookings. * Organize transportation (e.g., car rentals, airport transfers). * Prepare detailed itineraries. * Handle visa and travel documentation as needed. * Coordinate with local contacts or representatives. Compose and Edit Correspondence: * Draft letters, memos, and other communications. * Proofread documents for accuracy and tone. * Format content according to company standards. * Handle sensitive and confidential information with discretion. Project Management: * Oversee and execute key projects for the President and executive team. * Collaborate cross-functionally to ensure project success. * Track progress, ensuring milestones are met on time. * Proactively address and mitigate potential roadblocks. * Report updates and provide recommendations as needed. Data Entry: * Input data accurately and efficiently. * Update and maintain records. * Ensure data integrity and consistency. * Regularly backup and archive data. AI Tools & Digital Proficiency: * Operate and integrate AI-powered tools for scheduling, correspondence, and task management. * Analyze AI tool performance metrics to optimize productivity and efficiency. * Stay informed on the latest AI and automation trends to recommend potential integrations. * Collaborate with IT teams to troubleshoot and refine AI tool implementations. * Customize and refine AI-driven notifications and alerts for the President. Maintain Workspace: * Organize and declutter physical office spaces. * Streamline digital file storage for easy access. * Implement systematic file naming and storage conventions. * Regularly review and archive outdated materials. Success Markers Foundational (Baseline Performance): * President's calendar, inbox, and logistics run smoothly with minimal disruption. * President is consistently prepared for meetings, travel, and decisions. * Personal and professional commitments are integrated seamlessly. * President experiences reduced stress and increased focus. Transformational (Stretch Performance): * The EA proactively anticipates Presidents and organizational needs. * The President operates primarily in high-leverage areas due to EA foresight and management. * Cross-functional projects are executed smoothly because of EA influence. * The EA is recognized as a strategic partner, not just a support role. Qualifications Education * Education normally acquired through completion of a Bachelor's degree in Business Administration, Communications, Management, or a related field. * In lieu of a degree, we will consider an equivalent combination of education and directly related experience. Required Experience and Skills * 6+ years of progressively responsible executive assistant experience, with 3+ years supporting a President/CEO or C-suite leader. Experience in a multi-site or manufacturing environment is preferred. * Proven strength in complex calendar and travel management, meeting prep, expense management, and confidential correspondence. * Excellent writing and presentation skills; able to draft clear emails, summaries, and decision briefs. * High proficiency with Microsoft, virtual meeting tools, and project tracking. * Demonstrated judgment, discretion, and relationship building with senior leaders and external partners. Characteristics Required * Professional, respectful, and team-oriented. * Discreet and trusted with sensitive information. * Strategic thinker with strong judgment. * Composed under pressure, unflappable, and resilient. * Strong communicator, relationship-builder, and cultural ambassador. * Fulfilled by enabling the President's and organization's success. This job description is intended to describe the general nature and level of work. It is not an exhaustive list of all duties, responsibilities, and qualifications. Salary Expectations: $85,000/yr.-$120,000/yr. Our Benefits We care about and invest in our employees. We are proud to offer a comprehensive benefits package designed to support their well-being and foster professional development. Here is a glimpse of what you can look forward to if you join our team. * Competitive Benefits Package for employees and their dependents (Medical, Dental, Vision, Life, Disability) * Incentive Plans * 401(k) with employer contribution and match * Employee Stock Purchase Plan with employer match * Paid Time Off (Vacation and Sick Time) * Paid Holidays * Tuition Reimbursement Program * Employee Assistance Program (EAP) * Wellness Program * Training and Career Progression Apogee and our brands are an Equal Opportunity Employer.

Kemin Nutrisurance is seeking a Senior Executive Assistant to provide high-level administrative and project support to the President, requiring exceptional organizational skills, discretion, and independent judgment to manage complex schedules, coordinate events, and ensure seamless communication while maintaining professionalism and confidentiality. Join the Kemin Team and Transform Lives! We are a privately held, family-owned-and-operated global biotechnology company driven by curiosity and committed to transforming the quality of life for people, pets, and the planet. We create solutions that strengthen health and wellbeing, provide nutrition and immune support for pets and production animals, safeguard the planet's natural resources, and protect the global food supply chain for generations to come. We supply over 500 specialty ingredients for various industries, including human and animal health and nutrition, pet food, aquaculture, nutraceutical, food technologies, crop technologies, textiles, biofuels, and animal vaccines. We employ 3,500 global employees and operations in 90 countries, including manufacturing facilities in Belgium, Brazil, China, Egypt, India, Italy, San Marino, Singapore, South Africa, and the United States. As a valued member of our team, you'll enjoy a comprehensive benefits package designed to support your financial, physical, and professional well-being: * Competitive Financial Package: Enjoy a rewarding salary, uncapped bonus opportunities, a 401k match program, and generous paid vacation and holidays. * Health and Wellness Support: Stay fit and healthy with our fitness reimbursement for the whole family, access to an on-site fitness center, a restaurant offering seasonal fresh food options, and free fresh fruit in break areas. * Career Development and Advancement: Unlock your potential with opportunities for growth and development throughout your entire career. * Continued Learning Opportunities: Grow your skills with our in-house learning platforms, offering thousands of training resources both live and online, and take advantage of tuition reimbursement for external post-secondary pursuits. * Service Opportunities: Make a positive impact with paid time off for service, partnerships with The World Food Programme and Habitat for Humanity, and local community initiatives. Responsibilities * Lead and coordinate projects and events which support the company's business cause. * Regularly must be engaged in projects and tasks where the exercise of independent judgement are required (e.g. initiate calendaring projects, coordinate business travel to align with executive travel in different time zones, develop meeting agendas). * Responsible for tasks and special projects requiring an analysis of situations and data, as well as formulating and executing the plan. * Responsible for all travel, including anticipating special travel needs, passport or visa issues, and resolutions of travel conflicts during trips (regardless of time zone), etc. * Responsible for prioritizing all requests for meetings and appointments. Must proactively manage the calendar in all cases, and make necessary adjustments. Conflicts are to be recognized and avoided, plus amounts of time to complete tasks estimated. * Active participation in meetings and creation of meeting minutes, ensuring complete confidentiality in these situations is an absolute requirement. * Responsible for a variety of administrative tasks including creating and formatting of letters and/or data and information, and for drafting, formatting, and finalization of documents. * Responsible to proactively initiate and/or return telephone calls in a timely manner for Executives as appropriate. * Responsible for gathering information or data from the President and/or Executive's direct reports and compile into reports/presentations. * Responsible for organizing a variety of domestic and international meetings. This includes working with hotels, conference centers, advance team activity (including but not limited to restaurant and outside activities, quality of exercise venues, etc.) and ensuring that arrangements and financial aspects are effectively managed. * Responsible for tactful interaction with others to successfully screen meeting requests, handle last-minute meeting cancellations, and convey messages or directives from the President and/or Executives to further advance the vision and mission of the company through these contacts. * Independently coordinate facility logistics, equipment, and presentation needs for meetings with customers, vendors or Kemin employees. * From time to time, may interact with difficult people and challenging situations, but is required to maintain a professional and courteous demeanor, both in person and over the telephone. * Must maintain strict confidentiality. Qualifications * Education and Experience: * Bachelors Degree with 5-7 years of related experience OR * Associates Degree with 7-10 years of related experience OR * High School Diploma with 10+ years of related experience * High potential candidates with less experience may be considered for a role commensurate with their skills and work history * Proven experience coordinating and booking both domestic and international travel arrangements. * Must be reliable and work with integrity with all contacts inside or outside the company. * High attention to detail and ability to multitask. * Ability to effectively anticipate the daily needs of the President and/or Executives and proactively make arrangements, provide information, and contact sources to gather information. * Skilled in Microsoft Office Programs and technologically proficient and comfortable in technology-driven environments. A post-offer background check and drug screen is required. Additional pre-employment requirements may be necessary based on position. Kemin is an equal opportunity employer, and all reasonable accommodations will be considered. Kemin is a drug-free and tobacco-free campus. #LI-MN1

Executive Assistant to the President Job Group: Professional & Scientific Required Minimum Qualifications: Bachelor's degree and 5 years of related experience Preferred Qualifications: Proficiency in Microsoft Office Suite and calendar management/scheduling. Experience supporting C-suite/senior administrators in a complex organization. Demonstrated experience managing projects. Experience in higher education environments. Experience with committee support, document management, and interoffice collaboration. Job Description: Summary Join us at Iowa State University! The Office of the President is excited to invite candidates to apply for the Executive Assistant to the President position - a pivotal member of our team. This forward-facing role will support the 17th president of Iowa State in fostering meaningful relationships within the President's Office and help ensure smooth, open communication across the President's Cabinet and support staff. This position will serve as a main contact with the Iowa Board of Regents staff. We're seeking someone who is collaborative, hands-on in their project management approach, and committed to fostering a positive and supportive work environment. Additionally, we're looking for an independent thinker with strong scheduling skills, sound judgment, and the ability to delegate effectively-someone who can prepare materials, coordinate event logistics, and bring a consistently positive mindset. Exceptional executive-level support experience, particularly in fast-paced and dynamic environments, will be essential for success in this role. At Iowa State, you'll discover a community that truly values collaboration and innovation. We seek a colleague who is organized, resourceful, and always ready to lend a helping hand. If you enjoy finding creative solutions, maintaining confidentiality, and making others feel valued, you'll feel right at home in our office. We look forward to welcoming someone who will help make Iowa State an even more vibrant place to work and learn. Key Responsibilities * Provide confidential executive and administrative support to the President, including managing communications, scheduling, and preparing materials for meetings, presentations, and events. * Screen and triage email and print mail, prioritize correspondence, and draft communications for the President's review and signature. * Oversee document retention and maintain records in accordance with university policies. * Plan and execute arrangements for meetings with senior leadership, committees, and special events, including those hosted for the Iowa Board of Regents. * Arrange domestic and international travel for the President. * Collaborate with university offices and external organizations to ensure seamless travel and event logistics. * Hire, train, and supervise student employees; coordinate coverage and support staff meetings. Level Guidelines * Senior-level position possessing high-level professional and/or technical skills working independently under minimal supervision to support ISU's mission and department or work unit goals * Applies senior-level professional knowledge and expertise to work requiring greater latitude * Solves moderately complex problems and regularly exercises judgment to determine appropriate action * Regularly exercises judgment to resolve problems and determine appropriate action on a broad set of issue and problems. May provide recommendations regarding problems/issues outside the bounds of defined procedures and practices * Responds to complicated inquiries, provides training, and provides direction to lower-level staff * May provide supervision for one to two other staff (i.e., leads a small work team) * May lead projects for which well-defined practices and procedures may not exist * Provides guidance to students Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. Immigration sponsorship is not available for this position. This posting will be open until filled. However, to receive full consideration, please apply before January 1, 2026. Appointment Type: Regular Number of Months Employed Per Year: 12 Month Work Period Time Type: Full time Pay Grade: PS810 Application Instructions: To apply for this position, please click on "Apply" and complete the Employment Application. Please be prepared to enter or attach the following: 1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter If you have questions regarding this application process, please email ********************** or call ************ or Toll Free: **************. Why Choose ISU? Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as: * Retirement benefits including defined benefit and defined contribution plans * Generous vacation, holiday and sick time and leave plans * Onsite childcare (Ames, Iowa) * Life insurance and long-term disability * Flexible Spending Accounts * Various voluntary benefits and discounts * Employee Assistance Program * Wellbeing program Original Posting Date: December 9, 2025 Posting Close Date: Job Requisition Number: R18250

Who We Are At JonnyPops, our team is empowered to make an impact at work every day from producing high-quality, innovative frozen novelties to spreading kindness one pop at a time. We look for bright and ambitious individuals who seek out challenges, thrive in fast-paced and high-growth environments, align with our core values, and get fulfilment from seeing their work transform the world around them. Based in Elk River, MN, JonnyPops develops, manufactures, distributes, and markets frozen novelties. Retailers from coast to coast including Target, Costco, Publix, Kroger, Cub, along with thousands of regional and local grocers make JonnyPops part of their assortment. Growing from a dorm room start-up in 2012, JonnyPops mission is to make "A Better Pop for a Better World!" JonnyPops leads the frozen novelties space in innovation and uses simple ingredients with no artificial dyes. Every pop stick includes a kind deed, spreading kindness every day. Joining JonnyPops is an exciting opportunity to be part of high-growth brand and have a direct impact on the company's success. Join our team and help us make “A Better Pop, for a Better World!” Job Summary The Executive Assistant is a pivotal role responsible for managing the day-to-day administrative and personal needs of individuals on our executive team. This position ensures seamless coordination of schedules, communications, and tasks to support the executives in leading a fast-growing company. The role involves managing complex calendars, organizing travel arrangements, preparing high-level meeting materials, and acting as a liaison with internal and external stakeholders. This position requires a high degree of professionalism, confidentiality, and the ability to thrive in a dynamic and fast-paced environment while being able to anticipate needs and leading with creative problem solving. Essential Duties and Responsibilities Provide direct support to the C-Suite, assisting with all aspects of daily business tasks. Complete administrative tasks related to personal accounts and matters. Maintain confidentiality and handle sensitive information with discretion. Provide in-person support in Plymouth, MN daily, including office coordination and on-site logistics. Maintain awareness of industry trends, competitive developments, and relevant news related to key business contacts (social listening) to support executive communication. Document notes or drawings in PowerPoint, Word, or similar tools. Draft and edit documents, memos, and correspondence. Build strong relationships with internal teams and external partners. Assist in maintaining executive networks, including tracking stakeholders and relationship-building opportunities. Support the C-suite with operational coordination and priorities management. Manage multiple lines of incoming and outgoing communication, ensuring timely, accurate responses and prioritization. Facilitate meeting preparation, including agendas, pre-reads, and materials. Manage complex calendars, schedules, and shifting priorities. Coordinate domestic and international travel arrangements, itineraries, and logistics. Anticipate scheduling conflicts and resolve issues proactively. Provide administrative support for interdepartmental projects, events, and company initiatives. Track progress on strategic priorities and deliverables for the C-suite. Prepare executive briefings, summaries, and communications as needed. Food Safety Responsibilities Clearly reflect food safety and quality as part of the JP brand, when planning and executing projects, and while interacting with relevant external stakeholders. Minimum Qualifications Exceptional organizational skills, meticulous attention to detail, and outstanding communication abilities. Ability to multitask effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and project management tools (e.g., Asana). Maintain a professional appearance and demeanor at all times. Demonstrated commitment to confidentiality and discretion. Expected Pay Range Hired candidates may be eligible to receive additional compensation in the form on bonuses and/or commissions. $60,000-90,000 JonnyPops offers a competitive benefits package which includes the following: Medical/Health Insurance Dental Insurance Vision Insurance HSA FSA DCFSA Life & AD&D Insurance Short & Long Term Disability FTO/PTO EAP Programs Paid Holidays Employee Referral Program Sick & Safe Leave 401k Company Sponsored Meal Plan * Hired candidates may be eligible to receive additional compensation in the form of bonuses and/or commissions.