Executive assistant jobs in Lakewood, OH

Picture Health is hiring an Executive Assistant to work with our diverse team of scientists, engineers, and business leaders. This is a great opportunity with lots of growth potential as we tackle some of the hardest challenges in oncology. The Executive Assistant will be responsible for providing administrative support to the executive team of Picture Health. This hybrid role will be based in Cleveland, Ohio. What you'll do: schedule meetings, take meeting notes, and manage correspondence / follow-ups coordinate work & personal calendars maintain files and databases utilize cloud SaaS tools for workflow & project management make travel arrangements and manage expense reports coordinate projects and events, including regular company on-sites perform research and prepare reports or presentations Required Skills: Strong communication, organizational, and multitasking skills excellent computer skills including proficiency in cloud-based tools such as Google Workspace (Docs, Sheets, Slides) Be an independent self-starter with the ability to take ownership of tasks and see them through to completion Desired Skills: Prior experience working in an administrative support role Familiarity with academic research, publications, and/or clinical trials Understanding of medical field, especially cancer care Location: Downtown Cleveland. Hybrid role: while most work can be done remotely, you will be expected to be in the office regularly and during team on-sites. Hours: Full-time Company: {Use latest company description} Interested candidates should send their resume and a cover letter to ************************

The Executive Administrative Assistant is responsible for providing multi-faceted administrative support and assistance to ensure effective use of an executive's time and productive interactions with staff and the public. Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people. ensure effective use of an executive's time. Develops positive and strategic relationships at all levels of the organization. Uses discretion, judgment, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality. KEY RESPONSIBILITES AND DUTIES of EA (55%) * Must be proactive in learning the business, be aware of events critical to the business, be able to represent and carry out the mission and values of Austin Powder as a liaison to the executive team. Supporting several executives. * Assists with management of schedules, calendar and appointments. * Assist in meeting preparations, take notes and follow up on action items from key meetings * Make travel and hotel arrangements, order meals, make dinner reservations, purchase event tickets, coordinate transportation needs etc., visiting employees, vendors, customers or others. * Oversee registration, housing, travel and preparation for industry conventions. * Maintain travel itineraries and manage expense reimbursement process to ensure accurate and timely submission. * Partner with Finance and IT leads on strategic initiatives * Documenting and tracking larger and most critical enterprise contracts and associated cost * Act as project manager for efforts like Delegation of Authority and enterprise policy documentation * Produces accurate, well crafted, and timely documents, correspondence and presentations, often under time constraints. * Become a notary for the company * Conduct research and information gathering on behalf of the executive and prepares presentations and internal communications * Maintains files and contact information, in physical and electronic form, in organized manner for ease of access when required. * Answers and screens phone calls. * Has email access. Monitors and removes unnecessary, unsolicited emails; responds to emails as directed, keeps track of follow-up email items. * Responsible for event planning and corporate meetings held in town or other locations. * Greets and assists visiting colleagues, vendors or customers, as necessary and appropriate. Orders supplies, renews subscriptions, memberships, travel clubs, event tickets, etc. The above is intended to describe the general content of and the requirements for the performance of this position. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Office Operations MGMT & Administration (30%) * Oversee day-to-day office operations to ensure a smooth, efficient, and professional work environment. * Maintain office policies, procedures, and standard operating workflows. * Manage and maintain mail distribution * Manage office supplies, inventory, equipment, and vendor relationships (cleaning, security, IT support, facilities). * Ensure meeting rooms, common spaces, and office is function properly per corporate standards. * Serve as the primary point of contact for building management regarding maintenance, security, and access. Financial & Vendor Management (15%) * Prepare and manage office vendors, including supplies, subscriptions, and facilities expenses. * Review and approve vendor invoices, track expenses, renewals, and contracts. * Negotiate with suppliers to optimize cost efficiency and service levels. Education and Experience * 5+ years supporting senior executives (finance/tech/startup experience a plus) * 3 - 7 years of office administration or office management experience in a corporate or professional services environment. * Strong communication and organizational skills * Proficiency in Microsoft Office and collaboration tools (Teams, SharePoint, Zoom, AI) * High level of professionalism and discretion * A self-starter who thrives in dynamic environments * Expertise with Microsoft Office Outlook calendar management * Strong proficiency and ability to demonstrate a high level of functioning in all other Microsoft Office products (Excel, Power Point, Word, etc.) Skills, Knowledge, and Abilities Effective Communication * A relationship builder * High level of organization, time management, and attention to detail * Interactions with employees, customers, guests must be professional, friendly and positive. * Budget management and vendor negotiation skills * Very high standard of communication skills both written and oral for the presentation of facts and ideas. * Written communications must be clear, concise, easy to read and comprehend. * Presents information both clearly and concisely and regularly confirms correct interpretation of information. Organization of Work * A professional that is innovative, embraces technology and challenges status quo * Comfortable with ambiguity and change * Demonstrates the ability to manage several projects simultaneously. * Organizes multiple schedules, events and meetings efficiently. * Implements the key principles of time management, priority management and personal organization. * Continually seek ways to improve performance via development of professional skills and personal growth. Anticipates Needs * Proactively focus on supporting executives by developing an understanding of business priorities and anticipate needs to plan ahead. * Takes initiative to complete important tasks without being asked. * Manage unplanned events and changes in schedules. * Overtime may be required without advanced notice. * A structured thinker * A proactive problem-solver Reporting Relationships * Report to CPO (Chief People Officer) Confidentiality * Absolute discretion in the release of information, either business or personal. * Uses discretion, judgment, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality. Work Environment and Physical Demands * Include Travel 5% * Physical demands include sitting for extended periods of time while frequently typing, viewing computer screens and use of mouse/keyboard. * Operation of office equipment to include but not limited to telephones, printers, copiers, and scanners. * Repetitive motion of data entry, hand, finger wrist motion and dexterity. * May include filing and handling paperwork may involve repetitive reaching, grasping, or bending. * Light lifting and carrying of office supplies, files, or boxes (generally under 25 lbs.) * May need to set up for meetings (moving chairs, refreshments, etc.). * Will require walking and standing during the office hours, during events, meeting setup etc. * Good vision for reading and screen use. * Clear verbal communication and active listening, often over the phone or video calls. * All other duties and responsibilities that's not included Location * Beachwood, OH * Office hours are Monday through Friday, 8am - 5pm. Currently, operating under a hybrid schedule with in-office days M-T-W-T and remote on Friday. The hybrid schedule is subject to change at any time and is not guaranteed based on the needs of the executive. AUSTIN POWDER's Mission To improve the world we live in through the safe and responsible use of explosives. AUSTIN POWDER's Vision We will be the global leader of explosive products, services and technologies as defined by our Customers, our Family and our Communities. AUSTIN POWDER's Values Safety is our 1st priority; WE are customer focused; we leverage the Power of the Family; We treat everyone with respect. This is an exciting opportunity for a proven leader to celebrate the company's rich history beginning in 1833. This is a unique opportunity to drive future success through continued transformation of key manufacturing processes and lead the sites to best in class performance levels and culture. Austin Powder is an Equal Opportunity and Affirmative Action Employer and is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law. Austin Powder also participates in E-Verify.

Job DescriptionDescription: The Executive Assistant provides high-level administrative and organizational support to the Senior Pastor and Senior Executive Director of Christ Community Chapel (CCC). This role manages complex schedules, communications, and projects with excellence, discretion, and initiative. The ideal candidate has prior experience as an executive assistant in a fast-paced environment and thrives in serving and anticipating the needs of senior leaders within a mission-driven organization. This is a full-time position and reports to the Senior Pastor and Senior Executive Director. Job Responsibilities: Provide professional administrative support to the Senior Pastor and Senior Executive Director, including scheduling, correspondence, and project coordination. Serve as a key liaison between the Senior Pastor/Senior Executive Director and other staff, ministry leaders, and external guests, including CCC members. Manage calendars, coordinate meetings, prepare agendas, and ensure timely follow-up on action items. Handle sensitive and confidential information with discretion and professionalism. Conduct research, draft communications, and prepare materials or presentations as needed. Lead or represent the Senior Pastor/Senior Executive Director in meetings as requested. Process, track, and reconcile expense reports for both executives. Support planning and execution of executive-led initiatives, ministry priorities, and special projects. Participate fully as a member of CCC staff, including attending all-staff gatherings and contributing to the overall mission of the church. Greet and interact with members, guests, and external partners in a manner that reflects CCC's warmth and professionalism. Perform other duties as assigned. Requirements: You have a dynamic and growing relationship with Jesus Christ. Minimum of 2 years of experience providing executive-level administrative support in a fast-paced environment (nonprofit or ministry experience preferred). Demonstrated ability to anticipate needs, prioritize tasks, and execute with excellence and attention to detail. Proven ability to manage sensitive information with a high level of confidentiality and integrity. Strong communication, writing, and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Highly organized, proactive, and flexible; able to balance multiple priorities and deadlines. A learner's mindset, eager to grow and contribute across a wide range of ministry and organizational areas. A relational and team-oriented spirit with a servant-hearted attitude. Committed to the mission and vision of Christ Community Chapel.

Job Responsibilities Under general direction * Serves as point of contact between DFA administration, clients, public and private agencies, government officials, staff, and the general public. * Schedules appointments including * Meetings * Conferences * Special events * Responsible for normal, daily DFA functions including maintaining office supply inventories, ensuring space is organized, answering phone calls, and greeting guests * Screen and direct inquiries via email or phone calls. * Distributes mail and prepares packages. * Organize and prepare for meetings (excluding board meetings), including gathering documents, attending to logistics, and meal coordination. * Organize the office layout and ensure appropriate stationery and equipment are available and in working order. * Address staff requests regarding office administration needs. * Coordinate with service providers for all office equipment. * Make travel and accommodation arrangements for DFA management staff. * Provides assistance across multiple accounts payable/accounts receivable processes * Assist in the onboarding process for new hires * Interact with property managers for cleaning, security, and facility maintenance * Prepares reports, presentations, documents, and correspondence with accuracy and professionalism. * Maintains organized and comprehensive contact lists. * In coordination with supervisor, research and/or monitor programs, projects, and inquiries. * Organize and maintain paper and electronic filing systems. * Updates manuals and documents. * Provides messenger services as needed. * Assists other employees, clients, community, and governmental agencies as directed. * Attends meetings, conferences, workshops, seminars, and training to remain current and knowledgeable on agency, provider, and program rules, policies, regulations, procedures, and to receive information on available resources. * Presents self in a professional, ethical, and culturally sensitive manner to coworkers, partners, and the public. * Demonstrates regular and predictable attendance. * Performs other duties as assigned. Qualifications or Equivalent Combinations for Training and/or Experience * Completion of two (2) years post-secondary education in business, secretarial sciences, or related discipline * Two (2) years' experience performing responsible administrative and clerical duties or * Equivalent combination of training, education, and experience that provide required knowledge and abilities to perform the duties of the position Knowledge, Skills, and Abilities * Knowledge of business and public administration * Government process and structure * Administrative and office practices and procedures * Excellent MS Office Knowledge * Familiarity with standard office equipment/technology * Rules of English grammar and composition, communicate effectively in written and spoken English * Ability to analyze and interpret data * Discretion and confidentiality * Outstanding organizational and time management skills. * Prioritize multiple tasks and determine specific actions. * Proficiency in mathematics, organizational budgets, and invoicing. * Handle routine and sensitive inquiries from government officials and general public * Maintain effective working relationships. * Perform assigned duties with minimal supervision. * Demonstrate regular and predictable attendance. Other Requirements * Possession of a valid driver's license or state ID * Must maintain all required licenses, training, and certification Working Conditions * Job is physically comfortable, requires sitting, walking, standing, bending, keying, talking, hearing, seeing, and repetitive motions * Work is performed in an office setting and employee will be exposed to normal hazards associated with an office environment * Employee may be required to travel and access various assigned work sites, other offices, and agencies * Must regularly lift up to 10 pounds and occasionally lift and/or move up to 25 pounds Work schedule - Monday - Friday 8:30 - 5 Work Location: 1 Cascade Plaza, Suite 1700, Akron, OH 44308 - No hybrid work schedule available for this position. Pre-employment testing requirements: Pre-employment drug and alcohol testing Position : 925916001 Code : 20259200-8 Type : INTERNAL & EXTERNAL Group : DFA UNCLAS Posting Start : 12/03/2025 Posting End : 02/02/2026 HOURLY RATE RANGE: $15.39-$25.44

Job DescriptionBenefits: Dental insurance Health insurance Paid time off Job Title: Executive & Personal Assistant Location: ACE Wellness Center Reports To: Clinical Director Position Type: Full-Time Position Overview: ACE Wellness Center is seeking a highly organized, professional, and proactive Executive & Personal Assistant to support our executive team and manage various personal tasks. This role is ideal for someone who thrives in a dynamic environment and is adept at juggling multiple responsibilities with discretion and efficiency. The Executive Assistant will be responsible for managing schedules, coordinating meetings, taking detailed notes, ensuring seamless communication and task execution, and overseeing personal and household tasks as assigned. Key Responsibilities: Reports To: Clinical Director Executive Support: Manage calendars, schedule meetings, and coordinate appointments. Handle correspondence, prepare reports, and assist with presentations. Coordinate travel arrangements and itineraries. Assist with social media management and career-related tasks. Manage and maintain the Clinical Directors calendar, including scheduling and rescheduling meetings and appointments. Attend all mandatory meetings alongside the Clinical Director to take comprehensive and accurate notes. Prepare meeting agendas and distribute minutes as needed. Track and follow up on action items from meetings and ensure timely completion. Coordinate with internal departments and external partners to organize meetings, trainings, and events. Assist with special projects and administrative tasks as assigned by the Clinical Director. Maintain confidentiality in all matters relating to clients, staff, and organizational affairs. Monitor emails and provide timely responses or follow-ups as directed. Ensure the Clinical Director is well-prepared and informed for upcoming commitments. Personal Assistance: Oversee household management, including coordinating with cleaners and organizers. Manage personal errands such as dry cleaning pickup/drop-off and pet grooming appointments. Order household items and manage bill payments. Schedule and manage personal appointments. Other duties as assigned. Qualifications: High school diploma or equivalent; Associates or Bachelors degree preferred. Proven experience as an executive or personal assistant. Minimum of 2 years of administrative or executive assistant experience, preferably in a healthcare, clinical, or behavioral health setting. Exceptional organizational and time-management skills. Strong communication skills, both written and verbal. Ability to handle confidential information with discretion. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), virtual meeting platforms (Zoom, Teams, etc.), and social media platforms. Strong attention to detail, reliability, and discretion. Ability to work independently as well as collaboratively in a team environment. Valid drivers license and reliable transportation. Compensation: $50,000 range Benefits and additional perks available Work Environment: This position requires attendance at both in-person and virtual meetings. Flexibility and a professional demeanor are essential. Some local travel between sites may be necessary.

Job Description The Executive Assistant of The Word Church will be one who works as unto the Lord. They will play a critical role in advancing our church's mission and impact by providing significant support to leadership. This role requires a unique blend of professional skills, spiritual gifts, and personal qualities that will support and help drive the leader's vision forward. The duties of the Executive Assistant are broad but include the following: KEY RESPONSIBILITIES: Serve as a trusted liaison between leadership, staff, congregants, and community partners, etc. Draft, review, and edit correspondence, presentations, and other written materials. Conduct research, gather information, and prepare briefings to support the decision-makers of The Word Church. Proactively identify and solve problems, streamline processes, and implement improvements to maximize productivity. Serve as a sounding board to externalize thoughts, brainstorm solutions, and work through challenges, while providing honest, constructive feedback and help process ideas and decisions. Maintain strict confidentiality and exercise discretion in handling sensitive information and situations. Protect leader's time and energy by managing interruptions, filtering requests, and alleviating burdens by anticipating needs and proactively addressing potential concerns or obstacles. Collaborate with other church leaders and teams to execute projects, events, and initiatives that further the church's goals. Manage special projects and assignments as needed, bringing creativity, resourcefulness, and a solution-oriented mindset. Work alongside other assistants, volunteers, or interns to support day-to-day tasks, including managing the daily calendar and schedule (including meetings, appointments, travel arrangements, and speaking engagements), filing, email correspondence, and keeping the physical office clean, neat, and inventory (supplies, snacks, etc.) up-to-date. PERSONAL ATTRIBUTES Personal relationship with Jesus Christ Strong faith and commitment to Christian values. Exemplify the fruit of the Spirit (Galatians 5:22-23) in interactions and duties. Engage in continuous personal development and spiritual growth. Dedication to professional growth. QUALIFICATIONS Bachelor's degree required, advanced degree in a relevant field preferred Ability to maintain a flexible schedule to accommodate needs. Exceptional written and verbal communication skills, with the ability to interact effectively with diverse audiences. Strong organizational and project management skills, with the ability to manage multiple priorities in a fast-paced environment. Proficient in Microsoft Office, Google Suite, and other relevant software applications. Collaborative team player with a servant leader's heart and a commitment to the church's values and vision.

The Executive Assistant, working under minimal supervision, provides high level administrative support by applying a thorough understanding of company-wide and departmental operations. The role differentiates contributions by proactively handling the day-to-day needs of the executives and/or board members. This role is responsible for day-to-day activities that support enterprise priorities and uses critical thinking to determine the approach or action to take in non-routine situations. The role acts as a peer leader within the company's administrative professional team. Job Responsibilities * Provides administrative support for an executive team member by coordinating administrative details and performing clerical functions, including scheduling meetings, following up on requests from leaders, coordinating travel and logistics, and clarifying and communicating leadership messages, expectations and priorities. * Serves as a department liaison, acting as link between company leadership, department staff, other business units, customers, and guests to ensure smooth and efficient operations. * Supports executives and their direct reports by coordinating administrative details and performing clerical functions. * Manages multiple leader's calendars in a constantly changing work environment. * Prioritizes and manages conflicting appointments using sound judgment to streamline daily, weekly, and monthly recurring calendar events. * Performs the gatekeeper and gateway role, provides a bridge for smooth communication between the executives and staff, and directs correspondence from external customers, agents, vendors, contractors, resolving or appropriately escalates routine and complex inquiries from these groups. * Assists with the preparation and distribution of presentations, documents, reports, and other materials in support of strategic and enterprise priorities. * Maintains professionalism and strict confidentiality with all materials; exercises discretion when interfacing with business partners. * Takes meeting notes and prepares correspondence as needed Arranges and participates in executive and leadership team meetings both on and off site through the preparation of agendas, materials, meeting logistics, including facilitation of meeting technology, including WebEx/Teams, to ensure inclusion of both in person and remote meeting attendees. * Maintains clear and precise communication with leaders during periods of travel, prioritizes communication, provides information, and facilitates or makes timely decisions, focuses on details to ensure that information is clearly communicated and that tasks are accurately completed. * Manages multiple projects and priorities and initiates follow-up to ensure timely achievement of commitments such as on-boarding of new employees and assisting with training and assimilating new administrative professionals. * Manages business expense reports and ensures expenses are submitted and approved on a timely basis. * Educates/trains self on the use of various software to optimize efficiency and outcomes of projects. * Maintains confidentiality of employee, client, and/or company records and issues. Job Qualifications * 3-5 years of experience in Executive Support or a related field. * High School Diploma or General Education Diploma (GED) and/or commensurate experience. Behavioral Competencies * Collaborates * Customer focus * Communicates effectively * Decision quality * Nimble learning Location * Hybrid - defined as working three or more days per week in the office if the employee's residence is within 50 miles of Westfield Center, OH; OR Remote-if the employee resides more than 50 miles from Westfield Center, OH. Technical Skills * Typewriting * Executive Support * Confidentiality * Workflow Management * Computer Literacy * Budgeting * Office Administration * Documentation * Reporting * Planning & Scheduling * Stakeholder Management This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management.

35-45 Minutes from Lakewood, Beachwood, Sandusky, Brecksville, and Strongsville Company Profile: SpaceBound is a global supplier of technology products and IT managed services within the B2C, B2B and GovEd sectors. Privately held, SpaceBound offers a cohesive environment that embraces cutting-edge technologies. Continued growth is a direct result of a performance-driven atmosphere that rewards initiative, creativity, and a commitment to excellence. Work Tour: Full-Time/Long-Term Salaried Position (M-F 9:00 AM - 6:00 PM) Responsibilities: Prior experience as an Executive Assistant to C-level management, the Executive Assistant plays a vital role in assisting officers on multiple competing priorities within an extremely fast-paced environment. This position is required to manage business and personal matters. Salary: Negotiable and commensurate with experience and the Midwest region cost of living scale Benefits: VIP (Vacation, Illness, Personal) & Holiday Pay Medical, Dental, Vision Plans 401K Plan Team Building Events Employee Product Discounts Free Wholesale Membership Plans - Costco/Sam's Club Work Environment : The Company offers a casual work environment in a modern corporate headquarters, where individuals are truly self-empowered and work as a cohesive team, ascribing to the values of servant leadership. Other highlights include: Herman Miller Ergonomic “Resolve System” workstations Fresh coffee all day Free spring water Stress relief snacks Submission Requirements: Send in Resume with Cover Letter and Negotiable Salary Range Stop by and fill out an application in person with cover letter, resume, and negotiable Salary Range All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. We take affirmative action to employ and advance in employment qualified employees and applicants who are disabled veterans, recently separated veterans, Armed Forces service medal veterans, and other protected veterans. We take affirmative action to employ, advance in employment, and otherwise treat qualified individuals with disabilities without discrimination based upon their physical or mental disability in all employment practices.

Senior Provider Administrative Assistant Cardiology - (25000CRB) Description What You Will DoThe Provider Secretary will be the primary administrative support to assigned providers. Assesses customer's needs, meets quality standard for services and evaluates customer satisfaction. Demonstrates excellent communication skills. Provides quality customer service by answering and making telephone calls. Coordinates various clinical and nonclinical administrative activities of provider's including schedules, lab coats, id badge, etc. Schedules office visits, surgical procedures and ancillary testing according to practice/organization guidelines. Ensure completion and/or coordination of activities related to patient financial clearance prior to service being rendered including insurance eligibility, medical necessity, and prior authorization activities Ensures materials are provided for meetings/interviews as necessary in a timely manner and follow up is completed as assigned. Handles a variety of administrative issues with regard to phone calls, always following through to assure all request/complaints/communications are handled in the manner appropriate. Types, transcribes and process correspondence, documents, grant papers and publications. Coordinates timely submission of grant papers and publications. Completes correspondence &/or administrative paperwork. Performs advanced tasks for department (i. e. denial management, SSI, iprocurement, etc… Takes all dictations for letters of recommendation for medical students, residents, fellows, attending staff and past colleagues. Provides training to newly hired secretaries and provides additional support for current secretaries as needed. Provide clinical support to various onsite locations as needed. Supports the onboarding process of new providers to the department/division Performs general office duties and provides back up support for other staff as needed. Other departmental duties may be assigned as needed. Additional ResponsibilitiesPerforms other duties as assigned. Complies with all policies and standards. For specific duties and responsibilities, refer to documentation provided by the department during orientation. Must abide by all requirements to safely and securely maintain Protected Health Information (PHI) for our patients. Annual training, the UH Code of Conduct and UH policies and procedures are in place to address appropriate use of PHI in the workplace. Qualifications EducationHigh School Equivalent / GED (Required) and Associate's Degree (Preferred) Work Experience3+ years secretarial experience (preferably with at least 1 year previous administrative/secretarial support of a provider or provider practice) (Required) and Experience with demonstrated problem solving ability (Required) Knowledge, Skills, & Abilities Medical terminology (Required proficiency) Proven ability to successfully manage multiple tasks simultaneously (Required proficiency) Computer skills in a Windows environment (Required proficiency) Demonstrate proficient verbal and written communication skills (Required proficiency) Ability to organize and prioritize workload to achieve expected outcomes (Required proficiency) Intermediate knowledge of office equipment (Required proficiency) Intermediate computer skills in Windows environment (Required proficiency) Excellent verbal & written communication skills (Required proficiency) Experience in customer service environment (Required proficiency) Excellent Organizational skills (Required proficiency) Excel, PowerPoint, Microsoft Word and Outlook, Google documents and teams (Required proficiency) Physical DemandsStanding Occasionally Walking Occasionally Sitting Constantly Lifting Rarely up to 20 lbs Carrying Rarely up to 20 lbs Pushing Rarely up to 20 lbs Pulling Rarely up to 20 lbs Climbing Rarely up to 20 lbs Balancing Rarely Stooping Rarely Kneeling Rarely Crouching Rarely Crawling Rarely Reaching Rarely Handling Occasionally Grasping Occasionally Feeling Rarely Talking Constantly Hearing Constantly Repetitive Motions Frequently Eye/Hand/Foot Coordination Frequently Travel Requirements10% Primary Location: United States-Ohio-ClevelandWork Locations: 11100 Euclid Avenue 11100 Euclid Avenue Cleveland 44106Job: Administrative SupportOrganization: Specialty_Care_UHMSOSchedule: Full-time Employee Status: Regular - ShiftDaysJob Type: StandardJob Level: ProfessionalTravel: NoRemote Work: HybridJob Posting: Dec 22, 2025, 2:44:25 PM

DSV - Global transport and logistics In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at *********** Location: USA - Cleveland, Emerald Pkwy Division: Air & Sea Job Posting Title: Administrative Specialist, Office Manager Time Type: Full Time Duties and Responsibilities Oversee day-to-day office activities as main point of contact in reception area, and keep management informed. Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; mailing and shipping packages; and updating contacts database and employee lists. Managing keycards, badges, and Envoy system for visitors. Maintaining training records, CW1 license records, assist with employee termination. Assist with managing phone extensions by ensuring the reception has an accurate list of user extensions. Maintaining the office condition & order in storage rooms, arranging necessary repairs. Monitoring office supplies and ordering new stationery, supplies, furniture, appliances and electronics as required. Liaise with facility management vendors, including cleaning, catering and security services. Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested. Provide general support to visitors. Assist in the onboarding process for new hires and trainees, including mobile phones. Plan in-house or off-site activities, like parties, celebrations and conferences. Partner with HR to update and maintain office policies as necessary. General IT support to guide employees to the correct resource and process. Wellness ambassador for the Branch. Facilities security coordinator. Assist with Universal Waste and eWaste removal from the office. Dispose of old IT equipment and other related electrical equipment. Assist with branch participation with the Business Continuity Plan (BCP). QHSE program responsible if no other employee in the branch has been assigned. Educational background / Work experience Bachelor's degree in business administration, office management, or a related field is preferred. Minimum of 3-5 years of experience in office management or administrative roles, with demonstrated leadership and organizational skills. Skills & Competencies Strong organizational and multi-tasking abilities. Excellent communication and interpersonal skills. Proficiency in office software applications, including Microsoft Office (Word, Excel, Outlook). Attention to detail and problem-solving skills. Ability to prioritize tasks and meet deadlines in a fast-paced environment. Function / Market & Industry Knowledge / Business Acumen / Processes Supervisory Responsibilities (if any) May involve working with administrative staff providing guidance, training, and performance feedback as needed. Preferred Qualifications Certification in office management or administrative support (e.g., Certified Administrative Professional). Experience with office management software or systems (e.g., Microsoft SharePoint, G Suite). Knowledge of basic accounting principles for budget management. Language skills Fluent in English (verbal and written) Computer Literacy Proficient in using Microsoft Office suite (Word, Excel, PowerPoint, Outlook). Familiarity with office management software for scheduling, document management, and communication. For this position, the expected base pay is: $22.75 - $30.75 / Hourly. Actual base compensation will be determined based on various factors including job-related knowledge, geographical location, skills, experience, and other objective business considerations. DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at *************. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time. DSV - Global transport and logistics Working at DSV means playing in a different league. As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let's grow together as we continue to innovate, digitalise and build on our achievements. With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers' needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you. At DSV, performance is in our DNA. We don't just work - we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company - this is the place to be. Start here. Go anywhere Visit dsv.com and follow us on LinkedIn and Facebook. open/close Print Share on Twitter Share on LinkedIn Send by email

Provides personal administrative support and assistance to the ownership and executive staff including the CEO, Chairman of the Board, COO, Vice Presidents and other business managers as needed with a high degree of initiative, independence, and confidentiality. Provides high-level administrative support such as conducting research, preparing presentations, handling information requests, completing complex projects, tracking and accounting for project costs and performing clerical functions including correspondence preparation, screening of calls, receiving visitors, setting up conference calls, managing calendars, opening, sorting and sometimes responding to or forwarding CEO/ Chairman of the Board's mail and scheduling meetings. **Part-Time Schedule of 30 Hours Per Week** Essential Job Functions: Assist with managing and maintaining executives' schedules and clerical support needs as required. Open, sort, and distribute incoming correspondence, including website email, faxes and regular mail for CEO/Chairman of the Board File and retrieve corporate documents, reference materials, records, and reports. Log new data and maintain existing data and documents for special projects. Greet visitors and callers and determine whether they should be given access to specific individuals. Prepare and edit correspondence, communications, presentations proposals, contracts, and other documents. Record, transcribe and distribute meeting minutes. Coordinate travel arrangements for all personnel. Includes: flights, accommodations (hotels and company managed), transportation (rentals and company managed), etc. Review rate schedules for local hotels and car rental agencies, negotiate and renew rates as needed. Maintain and support airline contracts (i.e. Southwest Airlines) Obtain and maintain travel profiles and passports for employees. Maintain travel credit cards and documentation, review, reconcile and approve billing statements. Maintain company vehicle records (mileage logs, scheduled usage, and maintenance needs) Provide support during off hours for out-of-town travelers as needed. Schedule maintenance for Ohio Company vehicles. Schedule NMG properties for NMG personnel. Schedule cleaning for 811 Hollywood Corporate apartment. Stock apartment with supplies. Plan and arrange conference calls and meetings (onsite and offsite) as needed to support business needs such as Advisory Board Meetings, Quarterly Compass Meetings or general business projects and programs. Arrange for refreshments, lunches, audio/visual equipment, etc. as needed. Provide support for company telephone system as needed. Provide back-up support for receptionist as needed to cover time-off, breaks, or other business needs. Maintain administrative meeting spaces to ensure supplies are stocked and rooms are kept clean, organized and professional at all times. Assist with customer/professional relations as needed and requested. Coordinate site visits Coordinate correspondence, including holiday card distribution. Assist company ownership and Family as requested in support of other business entities related to properties, equipment, and community relations, etc. Handle Corporate and Family Cell Phone account (currently Verizon). Additional Duties: May be required to drive at times their own vehicle or company vehicle to transport travelers, pick up items for the office, food for lunches, etc. Provide support for Lean manufacturing and continuous improvement initiatives, companywide. Other duties, reporting, special assignments, or projects as needed and assigned. Must remain current with, and complete all required training as assigned. Must adhere to Company Corporate EHS Policy and department, occupation, and task specific safety protocols, including but not limited to Personal Protective Equipment (PPE) requirements. Provide assistance to the Family CPA when needed. Provide assistance to the Family when needed. Qualifications: Demonstrated ability to maintain strict confidentiality when handling sensitive information. Excellent calendar management skills, including the coordination of complex meetings using current technology (MS Outlook, etc.) Strong interpersonal communication skills: with the ability to effectively interact with all levels in the organization. Experience creating professional presentations and supporting documentation. Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook; experience with MS Project and QuickBooks preferred. Experience scheduling travel arrangements, domestically and internationally Must submit to and satisfactorily pass any pre-employment screening required for employment with the Company. Must take medical exams required by law, in conjunction with occupation specific activities, the physical work environment, and ongoing industrial hygiene sampling results. Depending on assignment, may be required to use stairs, remain upright and/or seated for prolonged timeframes, intermittently reposition the body per various tasks performed, and use various tools and work-related supplies. May be required to perform manual lifting activities, not to exceed a 40lb lift performed by one individual. Education: High School Education/GED required

Vector's partner located in Lake County, OH is seeking a versatile and motivated individual with a business degree to join their team as a Manufacturing Production Administrative Specialist. This jack-of-all-trades role requires someone who is comfortable wearing many hats and supporting multiple functions throughout the organization. The ideal candidate will have a strong business foundation, hands-on manufacturing experience, and well-rounded administrative and operational skills. Direct Hire $30-$35/hr., depending on skills and experience Key Responsibilities Support day-to-day administrative functions such as answering phones, filing, document management, and office coordination. Perform general accounting duties, including Accounts Receivable, Accounts Payable, and reconciling financial records. Work with blueprints and shop prints to determine material requirements. Accurately calculate quantities of raw materials needed for production based on print specifications. Foster a collaborative, team-oriented environment across departments. Required Qualifications ***** Bachelor's degree in Business Administration, Business Management, or related field. ***** Manufacturing experience-administrative, production support, purchasing, or operations. Ability to interpret blueprints and shop prints. Strong critical thinking, analytical ability, and problem-solving skills. Proven team player with excellent interpersonal and communication skills. Highly trainable, adaptable, and capable of balancing diverse tasks. Proficiency with standard office software (MS Office) and basic accounting tools. Preferred Qualifications Experience with purchasing machined components. Knowledge of basic machining, materials, or manufacturing processes. #IND101

BUILD YOUR FUTURE WHILE YOU HELP BUILD A BETTER WORLD! Tremco Construction Products Group brings together Roofing & Building Maintenance, Commercial Sealants, Waterproofing divisions, Tremco Barrier Solutions Inc., Dryvit, Nudura and Willseal brands, Prebuck LLC, Weatherproofing Technologies, Inc., Weatherproofing Technologies Canada and PureAir Control Services, Inc. Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America. If you're looking for a place to build a career and a life, with great benefits, advancement opportunity, technology, people and a commitment to a sustainable future, you've found it with us. This position will be a hybrid position (working both at home and onsite at the Beachwood OH location) and must be able to maintain a work schedule to supports the Eastern time zone. PROJECT ADMINISTRATION ASSOCIATE GENERAL PURPOSE OF THE JOB: The Project Administration Associate provides essential administrative support to the Project Administrator, focusing on logistical coordination, data tracking, and process documentation for construction-related projects. This role is designed to enhance operational efficiency by managing routine and recurring tasks, allowing the Project Administrator to focus on compliance, financials, and project execution. Success in this role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. The Project Administration Associate must demonstrate professionalism, strong communication abilities, and the capability to work collaboratively across departments. ESSENTIAL DUTIES AND RESPONSIBILITIES: List the job's essential or most important functions and responsibilities. Include all important aspects of the job, whether performed daily, weekly, monthly, or annually; and any that occur at irregular intervals. * Coordinate hotel bookings for traveling technicians and project personnel. * Place and track equipment orders, ensuring timely delivery and accurate cost allocation. * Process Webcycle (Readsoft) workflow items related to invoices and internal approvals. * Assist in maintaining Smartsheet Project Tracking, ensuring accurate data entry and timely updates. * Manage the Dispatch Log for technician assignments and field service coordination. * Maintain the Vendor Log, verifying vendor details and documentation. * Support entry and updates to the Resettlement Log, assisting with technician assignment changes. * Contribute to the accuracy and completion of the Billing/Completed Log, tracking project billing status. * Monitor the Fee Discrepancy Log, noting and escalating any inconsistencies. * Assist with Open Project Audits by gathering and organizing documentation for the following: * Tremviews * Technical Assist Orders * Consulting Projects * TRACE/ACT Services * Diagnostics * Participate in special projects as assigned, supporting cross-functional operational initiatives. EDUCATION: High school diploma or general education degree (GED) EXPERIENCE: * One to two years related experience and/or training. * Experience with Smartsheet, SAP, or similar systems is a plus. SKILLS AND ABILITIES: * Strong organizational skills with a high level of accuracy. * Proficient in Microsoft Office Suite (Excel, Outlook, Word). * Ability to manage multiple priorities and deadlines. * Excellent written and verbal communication skills. * Ability to work independently and collaboratively. * Strong sense of ownership and initiative. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.

BUILD YOUR FUTURE WHILE YOU HELP BUILD A BETTER WORLD! Tremco Construction Products Group brings together Roofing & Building Maintenance, Commercial Sealants, Waterproofing divisions, Tremco Barrier Solutions Inc., Dryvit, Nudura and Willseal brands, Prebuck LLC, Weatherproofing Technologies, Inc., Weatherproofing Technologies Canada and PureAir Control Services, Inc. Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America. If you're looking for a place to build a career and a life, with great benefits, advancement opportunity, technology, people and a commitment to a sustainable future, you've found it with us. This position will be a hybrid position (working both at home and onsite at the Beachwood OH location) and must be able to maintain a work schedule to supports the Eastern time zone. PROJECT ADMINISTRATION ASSOCIATE GENERAL PURPOSE OF THE JOB: The Project Administration Associate provides essential administrative support to the Project Administrator, focusing on logistical coordination, data tracking, and process documentation for construction-related projects. This role is designed to enhance operational efficiency by managing routine and recurring tasks, allowing the Project Administrator to focus on compliance, financials, and project execution. Success in this role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. The Project Administration Associate must demonstrate professionalism, strong communication abilities, and the capability to work collaboratively across departments. ESSENTIAL DUTIES AND RESPONSIBILITIES: List the job's essential or most important functions and responsibilities. Include all important aspects of the job, whether performed daily, weekly, monthly, or annually; and any that occur at irregular intervals. Coordinate hotel bookings for traveling technicians and project personnel. Place and track equipment orders, ensuring timely delivery and accurate cost allocation. Process Webcycle (Readsoft) workflow items related to invoices and internal approvals. Assist in maintaining Smartsheet Project Tracking, ensuring accurate data entry and timely updates. Manage the Dispatch Log for technician assignments and field service coordination. Maintain the Vendor Log, verifying vendor details and documentation. Support entry and updates to the Resettlement Log, assisting with technician assignment changes. Contribute to the accuracy and completion of the Billing/Completed Log, tracking project billing status. Monitor the Fee Discrepancy Log, noting and escalating any inconsistencies. Assist with Open Project Audits by gathering and organizing documentation for the following: Tremviews Technical Assist Orders Consulting Projects TRACE/ACT Services Diagnostics Participate in special projects as assigned, supporting cross-functional operational initiatives. EDUCATION: High school diploma or general education degree (GED) EXPERIENCE: One to two years related experience and/or training. Experience with Smartsheet, SAP, or similar systems is a plus. SKILLS AND ABILITIES: Strong organizational skills with a high level of accuracy. Proficient in Microsoft Office Suite (Excel, Outlook, Word). Ability to manage multiple priorities and deadlines. Excellent written and verbal communication skills. Ability to work independently and collaboratively. Strong sense of ownership and initiative. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.

BUILD YOUR FUTURE WHILE YOU HELP BUILD A BETTER WORLD! Tremco Construction Products Group brings together Roofing & Building Maintenance, Commercial Sealants, Waterproofing divisions, Tremco Barrier Solutions Inc., Dryvit, Nudura and Willseal brands, Prebuck LLC, Weatherproofing Technologies, Inc., Weatherproofing Technologies Canada and PureAir Control Services, Inc. Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America. If you're looking for a place to build a career and a life, with great benefits, advancement opportunity, technology, people and a commitment to a sustainable future, you've found it with us. This position will be a hybrid position (working both at home and onsite at the Beachwood OH location) and must be able to maintain a work schedule to supports the Eastern time zone. PROJECT ADMINISTRATION ASSOCIATE GENERAL PURPOSE OF THE JOB: The Project Administration Associate provides essential administrative support to the Project Administrator, focusing on logistical coordination, data tracking, and process documentation for construction-related projects. This role is designed to enhance operational efficiency by managing routine and recurring tasks, allowing the Project Administrator to focus on compliance, financials, and project execution. Success in this role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. The Project Administration Associate must demonstrate professionalism, strong communication abilities, and the capability to work collaboratively across departments. ESSENTIAL DUTIES AND RESPONSIBILITIES: List the job's essential or most important functions and responsibilities. Include all important aspects of the job, whether performed daily, weekly, monthly, or annually; and any that occur at irregular intervals. Coordinate hotel bookings for traveling technicians and project personnel. Place and track equipment orders, ensuring timely delivery and accurate cost allocation. Process Webcycle (Readsoft) workflow items related to invoices and internal approvals. Assist in maintaining Smartsheet Project Tracking, ensuring accurate data entry and timely updates. Manage the Dispatch Log for technician assignments and field service coordination. Maintain the Vendor Log, verifying vendor details and documentation. Support entry and updates to the Resettlement Log, assisting with technician assignment changes. Contribute to the accuracy and completion of the Billing/Completed Log, tracking project billing status. Monitor the Fee Discrepancy Log, noting and escalating any inconsistencies. Assist with Open Project Audits by gathering and organizing documentation for the following: Tremviews Technical Assist Orders Consulting Projects TRACE/ACT Services Diagnostics Participate in special projects as assigned, supporting cross-functional operational initiatives. EDUCATION: High school diploma or general education degree (GED) EXPERIENCE: One to two years related experience and/or training. Experience with Smartsheet, SAP, or similar systems is a plus. SKILLS AND ABILITIES: Strong organizational skills with a high level of accuracy. Proficient in Microsoft Office Suite (Excel, Outlook, Word). Ability to manage multiple priorities and deadlines. Excellent written and verbal communication skills. Ability to work independently and collaboratively. Strong sense of ownership and initiative. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.

Job Description Property Administrator Support Specialist StoryPoint Group Traveling Property Administrator / Support Specialist Job Type: Full Time Benefits: Wages on Demand - Daily pay available Medical, Dental, Vision, 401k Generous PTO Cell Phone Reimbursement Position Summary: The Property Administrator Support Specialist will perform and/or oversee all office activities of a residential/retirement community. Maintain an accurate reporting system of resident accounts and office processes within assigned timelines. The Property Administrator Support Specialist will travel daily to assigned communities. Required Experience for Property Administrator Support Specialist: Associates Degree or equivalent experience. 2-4 years of experience in property management. Ability to write clearly and concisely. Ability to effectively communicate verbally with individuals and both large and small groups. Ability to effectively work collaboratively as part of a team. Strong proficiency with Microsoft Office Applications. Accounting or financial experience preferred. Forecasting/projections experience preferred. Administrative experience required. Knowledge of Yardi. Travel Required Primary Responsibilities: Carry out supervisory responsibilities in accordance with the organization's policies and applicable laws. Perform all occupancy changes within Yardi including- Move ins, Move Outs and Transfers. Complete resident billing of monthly rental fees and other miscellaneous charges. Complete SOX Compliance required reporting. Collect, process, deposit and record all income, and notify residents of non-payments. Perform month end closing procedure and ensure that reports are accurate and submitted in a timely manner. Maintain and update the property file system on work orders, general correspondence, residents, employees, etc. Maintain Certificates of Insurance with vendors/contractors. Provide quality, professional service to the residents. Enter lease renewals and move-in/move-out paperwork processing in Yardi. Process purchase invoices on a weekly basis. Maintain SOX documentation. Payroll administration, including pay package, termination packages, and payroll transmittals. Purchase and supervise the maintenance of all office and administrative supplies and equipment. Maintain vendor third party agreements and code of conduct. Additional duties as assigned or needed Maintain a positive attitude which supports team performance and productivity Supports the Mission, Values, and Vision of Senior Village Management. Work toward continual improvement of the overall organization. Responsible for pursuing receivables/collection of outstanding unpaid rents Implement and conduct structured receivables collection Conduct general ledger review Some training may be required. Collaborate with team to forecast operations with 98% accuracy 4 months out May be responsible for more than one community To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. General Working Conditions: This position entails standing for long periods of time. While performing the duties of this job, the employee is required to communicate effectively with others, sit, stand, walk and use hands to handle keyboard, telephone, paper, files, and other equipment and objects. The employee is occasionally required to reach with hands and arms. This position requires the ability to review detailed documents and read computer screens. The employee will occasionally lift and/or move up to 25 pounds. The work environment requires appropriate interaction with others. The noise level in the work environment is moderate. Occasional travel to different locations may be required. Connecting Seniors, Families and Communities For over 37 years, our senior living communities have served seniors and their families across Michigan, Ohio, Indiana, Iowa, Kentucky, and Tennessee, with each location offering unique services including independent, enhanced, and assisted living, as well as memory care and rehabilitation and skilled nursing. Through forming authentic connections and committing to creating the absolute best experiences each day for our residents and their families, we've created a special culture within our communities that allows our employees to do their best work and our residents to shine every day. Not Just Making Every Day Great. Making Every Minute Great. There are 1,440 minutes in every single day. We aspire to make each one of them an exceptional moment. This philosophy is supported by our 6 powerful, yet simple pillars: Dream Big, Have Courage, Take Initiative, Be Accountable, Give Back & Enjoy it. We strive to fulfill the aspirational yet unattainable goal of creating the absolute best experience with every person, in every interaction, every minute of every day. It begins with empowering our employees. Every employee, at every level of the company, is expected to perform like a leader. Everyone is encouraged and expected to put the needs of each other above everything else. No one here just “does their job” The mission is to create the absolute best experiences. This emphasis on putting people first has helped us successfully grow for the right reasons. We have developed an environment that attracts dreamers, adventurers, creators, givers and believers to seek career opportunities with us. We find people who believe that true happiness is only found in the service of others. We want high-performers with diverse skill-sets and big hearts. We treat each other as family and find that close collaboration creates the biggest ideas. If you love serving others, and are looking for an opportunity to thrive, CommonSail Investment Group and our businesses is your destination. This classification description is intended to indicate the general kinds of tasks and levels of work difficulty that are required of positions given this title and should not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of the employees under her/his supervision. The use of a particular expression or illustration describing duties shall not exclude other duties not mentioned that are of a similar kind or level of difficulty. Equal Opportunity Employer #SP2

Doherty Staffing Solutions is partnering with a client company to hire a Marketing Operations Administrative Specialist for a contract role - 1 year with the possibility to extend or convert. We are seeking a highly organized and motivated individual who thrives in a fast-paced environment and enjoys supporting a wide range of marketing activities. In this role, you will be responsible for managing multiple projects, supporting trade show planning, overseeing print production, coordinating vendor relationships, and ensuring smooth internal processes. What You'll Do: Support print production priorities, including site audits, purchase order (PO) management, invoice processing, and vendor payment requirements. Assist with production schedules to ensure timely delivery of marketing materials. Coordinate promotional special orders, initiate PO setup, and monitor payment status. Support planning and execution of local and regional events by managing intake forms, coordinating logistics, and overseeing material returns. Track and monitor marketing operations expenses by category. Partner with internal teams (marketing, sales, product management) to support new product introductions. Build and maintain relationships with vendors. Collect and analyze event leads and feedback: Prepare lead capture forms and Salesforce campaigns. Enter leads into Salesforce. Develop post-event reports and ROI analysis. Provide additional administrative and project support to the marketing team as needed. What You'll Bring: 2+ years of experience in an administrative, marketing operations, or trade show management role. Strong organizational and project management skills with the ability to manage multiple priorities under tight deadlines. Excellent communication skills for collaboration with both internal stakeholders and external vendors. Proficiency in Microsoft Office Suite (especially PowerPoint) and familiarity with Salesforce or event management tools. Knowledge of print production management and an understanding of printing processes and techniques. Strong problem-solving skills and adaptability to changing project requirements. Meticulous attention to detail and the ability to thrive in a fast-paced environment. Apply today through Doherty Staffing Solutions and take the next step in your career! For more information about the role call/text 952-832-3576 or email janderson@doherty.com Doherty Staffing Solutions offers our valued contract employees health coverage through Benefits in a Card (preventative benefit and minimum value plans), along with weekly paychecks, a prepaid Paycard from rapid!, TopLine Federal Credit Union membership eligibility, and opportunities to earn appreciation bonuses through our referral and review programs. Learn more and find helpful links to additional resources at www.doherty.com/job-seekers/employee-benefits.

Full-time Description The Executive Assistant provides high-level administrative and organizational support to the Senior Pastor and Senior Executive Director of Christ Community Chapel (CCC). This role manages complex schedules, communications, and projects with excellence, discretion, and initiative. The ideal candidate has prior experience as an executive assistant in a fast-paced environment and thrives in serving and anticipating the needs of senior leaders within a mission-driven organization. This is a full-time position and reports to the Senior Pastor and Senior Executive Director. Job Responsibilities: Provide professional administrative support to the Senior Pastor and Senior Executive Director, including scheduling, correspondence, and project coordination. Serve as a key liaison between the Senior Pastor/Senior Executive Director and other staff, ministry leaders, and external guests, including CCC members. Manage calendars, coordinate meetings, prepare agendas, and ensure timely follow-up on action items. Handle sensitive and confidential information with discretion and professionalism. Conduct research, draft communications, and prepare materials or presentations as needed. Lead or represent the Senior Pastor/Senior Executive Director in meetings as requested. Process, track, and reconcile expense reports for both executives. Support planning and execution of executive-led initiatives, ministry priorities, and special projects. Participate fully as a member of CCC staff, including attending all-staff gatherings and contributing to the overall mission of the church. Greet and interact with members, guests, and external partners in a manner that reflects CCC's warmth and professionalism. Perform other duties as assigned. Requirements You have a dynamic and growing relationship with Jesus Christ. Minimum of 2 years of experience providing executive-level administrative support in a fast-paced environment (nonprofit or ministry experience preferred). Demonstrated ability to anticipate needs, prioritize tasks, and execute with excellence and attention to detail. Proven ability to manage sensitive information with a high level of confidentiality and integrity. Strong communication, writing, and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Highly organized, proactive, and flexible; able to balance multiple priorities and deadlines. A learner's mindset, eager to grow and contribute across a wide range of ministry and organizational areas. A relational and team-oriented spirit with a servant-hearted attitude. Committed to the mission and vision of Christ Community Chapel.

DSV - Global transport and logistics In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at *********** Location: USA - Cleveland, Emerald Pkwy Division: Air & Sea Job Posting Title: Administrative Specialist, Office Manager Time Type: Full Time Duties and Responsibilities Oversee day-to-day office activities as main point of contact in reception area, and keep management informed. Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; mailing and shipping packages; and updating contacts database and employee lists. Managing keycards, badges, and Envoy system for visitors. Maintaining training records, CW1 license records, assist with employee termination. Assist with managing phone extensions by ensuring the reception has an accurate list of user extensions. Maintaining the office condition & order in storage rooms, arranging necessary repairs. Monitoring office supplies and ordering new stationery, supplies, furniture, appliances and electronics as required. Liaise with facility management vendors, including cleaning, catering and security services. Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested. Provide general support to visitors. Assist in the onboarding process for new hires and trainees, including mobile phones. Plan in-house or off-site activities, like parties, celebrations and conferences. Partner with HR to update and maintain office policies as necessary. General IT support to guide employees to the correct resource and process. Wellness ambassador for the Branch. Facilities security coordinator. Assist with Universal Waste and eWaste removal from the office. Dispose of old IT equipment and other related electrical equipment. Assist with branch participation with the Business Continuity Plan (BCP). QHSE program responsible if no other employee in the branch has been assigned. Educational background / Work experience Bachelor's degree in business administration, office management, or a related field is preferred. Minimum of 3-5 years of experience in office management or administrative roles, with demonstrated leadership and organizational skills. Skills & Competencies Strong organizational and multi-tasking abilities. Excellent communication and interpersonal skills. Proficiency in office software applications, including Microsoft Office (Word, Excel, Outlook). Attention to detail and problem-solving skills. Ability to prioritize tasks and meet deadlines in a fast-paced environment. Function / Market & Industry Knowledge / Business Acumen / Processes Supervisory Responsibilities (if any) May involve working with administrative staff providing guidance, training, and performance feedback as needed. Preferred Qualifications Certification in office management or administrative support (e.g., Certified Administrative Professional). Experience with office management software or systems (e.g., Microsoft SharePoint, G Suite). Knowledge of basic accounting principles for budget management. Language skills Fluent in English (verbal and written) Computer Literacy Proficient in using Microsoft Office suite (Word, Excel, PowerPoint, Outlook). Familiarity with office management software for scheduling, document management, and communication. For this position, the expected base pay is: $22.75 - $30.75 / Hourly. Actual base compensation will be determined based on various factors including job-related knowledge, geographical location, skills, experience, and other objective business considerations. DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at *************. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time. DSV - Global transport and logistics Working at DSV means playing in a different league. As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let's grow together as we continue to innovate, digitalise and build on our achievements. With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers' needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you. At DSV, performance is in our DNA. We don't just work - we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company - this is the place to be. Start here. Go anywhere Visit dsv.com and follow us on LinkedIn and Facebook.