Executive assistant jobs in Lancaster, PA - 75 jobs

As an Administrative Assistant, you'll have a variety of general responsibilities throughout the day relating to those of Personnel Generalist, Production Coordinator, Shipping and Receiving, Banking, and Purchasing along with performing general office duties required of a receptionist. Responsibilities: Operates telephone switchboard. Routes incoming calls, takes and relays messages when necessary. Operates various telecommunication equipment such as fax/copy machine. Meets and greets visitors to the Company, announces their arrival, issues safety glasses. Maintains record of all visitors to plant. Issues and maintains a file for blank employment applications. Sorts, opens, and routes incoming mail.Operates Pitney Bowes equipment. Processes outgoing mail. Enters daily production from Production Report, scanning/filing Work Orders. Helps with inventory discrepancies. Makes all labels and stickers for production. Responsible for maintaining inventory of Temple Facility's product labels, ribbon, instruction sheets, skid logs, etc. Packing Room Coordinator for daily required Work Orders and labels. Responsible for making bank deposits. Backup for Customer Service/Shipping Coordinator, as well as general help as needed (i.e., Bill of Ladings, proofing paperwork, etc.). Responsible for in-house Purchasing of all Inventory items such as plating, galvanizing, heat treating, etc. Once physically received, responsible for finalizing all Receptions of all Inventory items such as wire, strip steel, bins, plating, galvanizing, heat treating, etc. Coordinates all paperwork to make sure Purchase Orders match Receptions, that Receptions match Invoices received, and that all paperwork is filed/maintained correctly. Responsible for printing Reception Memos for interco truck shipment, filling them out appropriately, completing the Log, scanning all paperwork and sending to Montreal for processing. Types company letters, reports, miscellaneous correspondence, with use of the computer, translating/incorporating into Spanish documentation as necessary. Assists Personnel with onboarding of Spanish employees. Acting Company Interpreter for translation between Spanish/English. Maintains active weekly timecards based on the Temporary Employee Listing. Performs miscellaneous clerical duties such as filing. About You: High School Diploma Sitting at desk for extended periods Manual dexterity to use office equipment Ability to speak clearly and distinctly Visual acuity to read correspondence, computer screen Office setting - year round Ability to follow written/verbal instructions Ability to work independently, reporting discrepancies to superior Ability to exercise good judgment in prioritizing tasks Ability to communicate effectively at all organizational levels Ability to appropriately handle confidential information Ability to work as a member of a team Must be courteous and able to deal effectively with people Ability to work in an environment with frequent interruptions

Milton Hershey School (MHS) is one of the world's best pre-K through 12th grade private schools, where approximately 2,200 students from disadvantaged backgrounds are provided with a cost-free home and a top-notch education. Thanks to the generosity of Milton and Catherine Hershey in 1909, the school is fully endowed today, with the resources to ensure students can thrive. The school has prepared over 12,000 graduates to lead fulfilling and productive lives and is expanding to serve more students. MHS is seeking a part-time Health Services Staff Assistant (HSSA) to join the Health Center Clinic. The HSSA provides front desk support to the nurses and physicians through various administrative duties, such as receiving and transferring calls regarding student concerns, tracking paperwork, scanning medical records, filing, fax. Furthermore, assists with the coordination of various projects related to student medical data retrieval, reporting, record retention and working with several electronic systems. This is a year-round position Monday through Friday up to 29 hours per week and hours will fall between 12:00 pm - 9:00 pm with a primary focus from 3:00 pm - 8:00 pm. Hourly rate: $19.45 - $25.96 (plus 5% shift differential), pay is determined based on experience. Part-time employees are eligible for a retirement savings plan, an employee assistance program (EAP), and Hershey area discounts. * High School Diploma or Equivalent requires. * Minimum 1 year of experience performing secretarial duties in a medical/healthcare facility. * Experience with medical terminology and medical records preferred. * Current CPR/First Aid certification, preferred. * OSHA Training a plus. * Valid PA Driver's license in good standing. * Proficiency with Microsoft applications and other systems. * Strong organizational and problem-solving skills to handle several scheduling demands. * Strong time management, ability to work independently and multitask effectively. * Strong written and verbal communication skills (telephone etiquette). * Ability to handle confidential information and to maintain professional boundaries with students and staff. * Ability to communicate effectively with a diverse group of students, staff, and others. * Spanish fluency a plus. * Candidates must be willing to actively engage with students beyond the scope of their job responsibilities. * Candidates must demonstrate a high degree of integrity, as all MHS staff are role models for MHS students.

Job Description Are you highly organized, proactive, and great at keeping leaders focused and on track? Do you enjoy managing details, anticipating needs, and bringing structure to a fast-paced work environment? Immaculate Custom Cleaning Inc. is seeking a dependable Executive Assistant to support our leadership team and help keep daily operations running smoothly behind the scenes. This role is ideal for someone who thrives on organization, clear communication, and taking ownership of administrative systems that allow executives to operate at their best. You will play a key role in maintaining order, managing sensitive information with discretion, and ensuring that nothing falls through the cracks. This is an excellent opportunity for a detail-oriented professional who enjoys being the right hand to leadership and growing with a scaling organization. Compensation & Benefits: Base Salary: $50,000-$55,000 Performance-Based Bonuses Health Benefits and Designated Company Vehicle Stable, Long-Term Position Opportunities for Growth Within the Company Compensation: $50,000 - $55,000 yearly base salary Responsibilities: Coordinate and oversee daily service operations across a large volume of residential properties, ensuring consistency and quality Act as a communication bridge between leadership, field teams, and clients to maintain clarity, accountability, and follow-through Manage scheduling, staffing, routing, service standards, and customer interactions to keep operations running efficiently Maintain and improve internal systems, workflows, documentation, and quality controls to support scalable growth Provide hands-on support when needed through team training, onboarding, inspections, and operational problem-solving Qualifications: Adaptable, calm under pressure, and able to prioritize in a fast-paced environment Strong problem-solving skills with a proactive, solution-oriented mindset Reliable, communicative, and self-motivated with a high level of integrity Experience supporting or leading teams in service operations or small-business settings Detail-oriented with a track record in process improvement, scheduling, or operational systems About Company Immaculate Custom Cleaning Inc. is a family-owned company serving Lancaster County with dependable, detail-focused residential cleaning services. We're known for combining professionalism with a personal approach that clients trust. Since 2019, we've grown by investing in our people, refining our systems, and maintaining high service standards. Our team enjoys a supportive work environment, clear expectations, and the opportunity to grow alongside a company with a strong vision for the future.

A subsidiary of UGI Corporation, UGI Energy Services supplies and markets natural gas, liquid fuels, renewable natural gas, and electricity to 42,000 customer locations across the Mid-Atlantic and Northeastern US. We are a supplier, marketer, and midstream services provider - one backed by 135 years of natural gas experience, plus our own expanding energy infrastructure. Along with buying and selling energy commodities at the wholesale level, UGIES owns and operates key midstream natural gas assets. We offer comprehensive benefits, some of which are: * Paid Vacation time starts with 3 weeks off * 9 Paid Holidays * Medical plan, prescription, dental, vision, life insurance * Paid parental and volunteer time * 401(k) matched savings plan * Tuition Reimbursement Job Posting Job Summary: Performs administrative duties for executive management. Responsibilities may include screening calls, making travel and meeting arrangements, preparing reports and financial data, and customer relations. Requires strong computer skills and also calls for flexibility and excellent interpersonal skills. Duties and Responsibilities: * Answer and route phone calls and assist employees with their questions * Periodic typing of correspondence, filing, and copy reports, etc. * Assist as needed with special projects as requested by other managers * Preparation of professional PowerPoint presentations (graphing, etc.) * Code invoices for payment * Maintain department schedules * Make travel arrangements * Prepare expense reports * Sort and distribute mail * Renew corporate subscriptions * Coordinate mass mailings Knowledge, Skills and Abilities: * Knowledge of UGI organizational structure * Strong organizational skills * Good analytical skills * Ability to organize and coordinate multiple projects * Excellent interpersonal and telephone skills * Knowledge of Access, Excel, Word, and PowerPoint, a plus Education and Experience Required: * Minimum 3 years Executive Secretary Experience or 5 years Administrative Assistant experience * Associates Degree preferred UGI Energy Services, LLC is an Equal Opportunity Employer. The Company does not discriminate on the basis of race, color, sex, national origin, disability, age, gender identity, sexual orientation, veteran status, or any other legally protected class in its practices.

You're someone who naturally brings calm to chaos. You thrive on being the right-hand to a busy leader-anticipating needs, handling details, and making sure nothing gets missed. You're organized, gracious under pressure, and able to listen carefully to what's said (and unsaid), then take thoughtful action. You're confident, but not attention-seeking. You don't need to be in charge-you'd rather support the person who is. You understand the importance of staying flexible and focused, even in the middle of a fast-paced day. You take pride in noticing the small things that make a big difference, and you genuinely want to help people succeed-especially the people you support. Liberty Employment Solutions exists to help small and medium-sized organizations solve their people pain. We believe in creating People Strategy solutions where HR isn't just about policies, but also about the humans choosing to be on mission with an organization. We help organizations effectively attract, identify, and retain the right humans for their roles and team. If this sounds like a mission you'd like to be a part of, let's connect! Your Role in Our Mission: Support our owner with scheduling and calendar coordination Monitor our owner's email, voicemail, and other correspondence Stay on top of calendar updates throughout the day and resolve conflicts Run occasional errands for the office and owner Help coordinate personal appointments and logistics as needed Complete client-related administrative work What You'll Need: Minimum high school graduate (some college preferred) Office experience in small, growing business Effective communication skills Experience working in role with administrative responsibilities Project Coordinator experience, a plus Familiar with Microsoft Office suite What We Bring to the Table: A team laser-focused on our Mission: To change the world of work, one small business at a time An opportunity to use your gifts and skillsets to move our mission forward Work/Life Balance Paid Holidays - even for part-time employees! Birthday Days Off Personal and Professional Development Opportunities What You Bring to the Table: Authenticity: You show up as you are-honest, reliable, and consistent in how you work and communicate. You don't try to be something you're not. Relational Service: You understand the importance of learning about others - who they are and what's important to them. When you know someone, you know how to serve them. Teamwork: While you can work independently, you know better decisions are made and problems are solved more effectively as a team. You want to help others succeed. Humility: You bring confidence without ego. You're willing to admit when you're wrong so you can learn from your mistakes. Stewardship: You handle details with care, take ownership of your work, and make sure each task is done with excellence. Is Mission-Driven Support Your Sweet Spot? Apply now or call ************ Relatable Skills/Experience: Hiring Assistant, Recruiting Assistant, Project Assistant, Small Business, Office Coordinator, Office Manager, Communications, Administration

The Executive Assistant to the Chief Financial Officer will have the ability to exercise good judgment in a variety of situations. The ideal candidate will exhibit strong written and verbal communication, administrative, and organizational skills. The Executive Assistant will work independently on projects from conception to completion and maintain a realistic balance among multiple, competing priorities. The individual must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. BENEFITS * Generous time off, tuition assistance, and comprehensive benefits * Instant access throughout the pay period with Tower Advance Pay, ensuring financial flexibility and convenience * Employee Assistance Program, Retirement Savings Program, Life Insurance, and more! #READ Qualifications Education Requirements * 2 year/Associate Degree - or - combination of relevant education & experience may be considered in lieu of Associate Degree Experience * Experience supporting executive management level positions required * Prior experience and familiarity with finance and treasury required * Background in healthcare finance highly preferred Required Skills * Adaptability * Self-motivation * Ability to anticipate future needs/challenges * Strong multitasking ability * Strong problem solving ability * Strong attention to detail * Excellent communication skills * Excellent interpersonal skills * Adept at Microsoft Office applications: Outlook, Word, PowerPoint, Excel, etc. * Ability to manage projects from start to finish * Strong organizational skills * Service orientation * Strategic thinking * Strong team player WHY READING HOSPITAL? * Magnet designated, 697-bed hospital with 115-bed ED, Level I Trauma Center, and Level III NICU * Recognized by Healthgrades 50 Best Hospitals Award (2022-2024) Discover why our hospital is a great place to work-take a virtual tour of our facility here: Reading Hospital Virtual Tour Overview Tower Health, a regional healthcare system, serves communities across multiple counties in Pennsylvania. Its network includes Reading Hospital, Phoenixville Hospital, Pottstown Hospital, and St. Christopher's Hospital for Children (in partnership with Drexel University). Committed to academic medicine and training, Tower Health offers various programs, including residency and fellowship programs, the Drexel University College of Medicine at Tower Health, and the Reading Hospital School of Health Sciences. Additionally, the system provides a wide range of healthcare services, such as Reading Hospital Rehabilitation at Wyomissing, home healthcare via Tower Health at Home, TowerDirect ambulance and emergency response, Tower Health Medical Group, Tower Health Providers (a clinically integrated network), and Tower Health Urgent Care facilities across its service area.

Job Description JOB TITLE: Executive Assistant DEPARTMENT: Front Office STATUS: Temporary Employment (6 months) REPORTING TO: PiAC Executive Team SUMMARY: The Piasecki Aircraft Corporation (PiAC) Executive Assistant & Operations Coordinator provides comprehensive administrative support to the CEO and COO while serving as the primary point of contact for daily office operations. This role is responsible for managing executive schedules and travel, facilitating internal and external communications, and maintaining the efficiency of the PiAC office and Heliplex facility. The ideal candidate is an organized, proactive problem-solver capable of balancing high-level executive support with hands-on office management. RESPONSIBILITIES: Executive Administrative Support: Manage and prioritize the CEO and COO's calendars, including scheduling meetings, troubleshooting conflicts, and coordinating logistics for internal and external engagements. Plan and secure all necessary arrangements for domestic and international travel, including itineraries, reservations, and expense reporting. Prepare and edit correspondence, presentations, and meeting materials on behalf of leadership, ensuring accuracy and confidentiality. Coordinate staff meetings, including compiling briefing materials and documenting meeting minutes and follow-up actions. Act as a liaison between staff, leadership, and external stakeholders to ensure timely communication and project coordination. Other duties as assigned. Office Operations & Facilities Management: Serve as the primary receptionist for the facility, welcoming guests, managing visitor logs, and handling incoming/outgoing mail and deliveries. Maintain office efficiency by managing inventory, ordering office supplies, and ensuring breakrooms and kitchens are stocked and organized. Coordinate employee morale events, including luncheons, holiday parties, and client meetings. Support the management of the Heliplex facility by serving as a point of contact for tenants, coordinating space walk-throughs, and assisting with tenant communication. Liaise with vendors regarding facility maintenance, cleaning, and security personnel logistics to ensure a safe and professional work environment. Support the Finance and Procurement teams by organizing vendor invoices and assisting with purchase requisitions as needed. Other duties as assigned. KNOWLEDGE / SKILLS / ABILITIES: Strong planning skills with the ability to prioritize multiple tasks in a fast-paced environment with minimal supervision. Professional verbal and written communication skills, with the ability to interact effectively with all levels of the organization and external partners. Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and comfortable learning new internal systems. Proven ability to handle sensitive information with confidentiality and exercise sound judgment. Willingness to handle a wide variety of tasks, from high-level scheduling to hands-on office organization. EDUCATION / CERTIFICATIONS / CLEARANCES: Bachelor's degree in Business Administration or a related field (or equivalent professional experience). 3+ years of experience in an administrative, office management, or executive support role. Experience coordinating travel and managing complex calendars is required.

Steinman Communications is seeking a highly experienced Executive Administrative Coordinator to provide comprehensive operational and administrative support to the President and executive leadership team. This role plays a critical part in supporting executive effectiveness through project coordination, report preparation, information management, and high-level administrative oversight. The ideal candidate is a proactive, detail-oriented professional who thrives in a fast-paced environment and demonstrates the ability to manage complex, high-impact assignments with discretion, professionalism, and sound judgment. This position requires strong organizational skills, the ability to prioritize competing demands, and a collaborative approach to supporting executive and organizational goals. Why work with us? We believe our people are our greatest asset and the key to our continued success. That's why we're dedicated to attracting and retaining individuals who are bright, curious, adaptable, and driven-ensuring our ongoing growth and innovation. About Us: Steinman Communications For more than two centuries, the Steinman family of Lancaster, Pennsylvania has owned and operated a wide variety of businesses focused on serving the needs of local communities. Today, the Steinman family operates businesses in news media and commercial printing. The offices for the Steinman Communications are located on East King St., also home to The Steinman Foundation, in downtown Lancaster City. Our offices are conveniently located across from Southern Market. Lancaster Central Market and many other small shops and restaurants. Free parking will be provided in the Steinman Park Garage. Benefits: * 4 weeks PTO to start (pro-rated for first year) * Paid Holidays * Benefits: medical, prescription, dental, vision, short-term disability, basic life insurance * 401(k) with Company Match * Wellness program * Employee Assistance Program * Parental Leave Program * Employee Referral Program Essential Job Functions: * Serve as a trusted administrative partner to executive leadership, handling highly confidential information with professionalism, discretion, and sound judgment * Manage high-volume phone and email communications, responding promptly and professionally to internal and external stakeholders * Provide insurance, contract review, and compliance support, including information gathering and document coordination * Take initiative in developing, improving, and maintaining executive-level processes, procedures, and systems * Coordinate and manage executive calendars, including scheduling meetings, conferences, teleconferences, and travel arrangements * Support operational functions such as workflow coordination, budget preparation and tracking, and process improvement initiatives * Collaborate effectively across multiple affiliated companies and departments, assisting with cross-functional projects as needed * Assist in the preparation of board materials, executive communications, and recurring management reports * Respond to and resolve internal and external customer inquiries with a solutions-focused approach * Support banking activities, including transfers and coordination with financial institutions * Process invoices, check requests, and documentation for Accounts Payable * Maintain accurate document management, records retention, and compliance files * Manage, update, and maintain databases, partner information, and contact lists * Provide logistical and administrative support for meetings, projects, and daily operations * Assist with event planning, coordination, and preparation * Prepare and maintain spreadsheets, reports, and data analysis using Microsoft Excel Machines/Tools/Equipment: * Daily use of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) * Office equipment including computer, copier, scanner, printer, fax, shredder, and calculator Working Conditions: * Primarily a professional office environment * Occasional travel to company locations, seminars, conferences, and meetings Requirements * Associate's Degree or equivalent professional experience required; Bachelor's Degree preferred * 5+ years of executive-level administrative support experience strongly preferred * Notary Public certification preferred * Background in paralegal, banking, finance, trust, or legal environments a plus * Advanced computer proficiency with in-depth knowledge of Microsoft Office applications * Project management experience preferred * Exceptional written and verbal communication skills, with strong interpersonal and negotiation abilities * Highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment

Job Title: Senior Executive Assistant to the Vice President & General Counsel/Assistant Board Secretary Classification: Professional Division: Office of the General Counsel Department: Office of the President Reports To: Vice President, General Counsel, Secretary to the Board of Trustees FLSA Status: Salaried, Exempt Revised: JOB SUMMARY: The Senior Executive Assistant to the Vice President & General Counsel is a key member of the Office of General Counsel (OGC) team, providing legal administrative, research, and technical support within the Office of General Counsel. The incumbent oversees the office's case management system, assists with the maintenance of the office's web-based resources, conducts legal research, responds to subpoenas and record requests, and provides direct support for the litigation and immigration practice areas (when necessary). The Assistant Secretary to the Board of Trustees reports to the General Counsel and Board Secretary. This position will provide all manner of executive level administrative and logistical support to the Board Secretary and Chair of the Board of Trustees. This includes but is not limited to coordinating meetings and Trustee communications, recordkeeping, maintaining calendars, and making travel arrangements. ESSENTIAL DUTIES & RESPONSIBILITIES: * Administer electronic case management and document systems; monitor case resolution and serve as point of contact for status inquiries from campus clients. * Design and organize record keeping systems and ensure maintenance of legal opinion files, litigation files, subject files and legal publications. * Maintain web-based resources, including the Office of General Counsel homepage and the university's policy library. * Assist with factual investigations and provide support for discovery activities; organize case files. Prepare materials in connection with immigration petitions (when and if necessary) and regulatory compliance matters. * Perform legal research on a variety of legal issues to include gathering of sources such as statutes, ordinances, court decisions, legal documents, institutional policies, templates, and articles for use in preparing legal documents and as a basis for answering requests for legal opinions. Conduct research through Westlaw and/or Lexis Nexis, the Internet, or other resources; monitor legislative and regulatory activity at the state and federal level. * Create and compose legal documents, letters, reports, memos, agenda items, graphs, charts, presentations and e-mails; independently answer correspondence not requiring review by the General Counsel; interpret and explain policies consistent with accepted interpretation. Manage Lincoln University's policy website and the policy approval process through the level of the Board of Trustees. Employee will also create efficiencies within the policy approval process. * Coordinate the receipt and institutional response to subpoenas and record requests. Manage and maintain Lincoln University's public records website and be responsible for managing and coordinating the response for public records. Maintain and respond to inquiries regarding university deeds and easements. * Responsible for records management and the destruction or digitization of all records in the Office of General Counsel. * Assist with trademark management and provide assistance with copyright work involving general licensing matters. * Provide general office management for the Office of the General Counsel and act as a front-end interface with clients, staff and attorneys for the purposes of screening calls and/or summarizing communications between outside parties and the OGC team. * Schedule witnesses, and the organization of supporting documents, exhibits, and evidence in complex litigation. * Oversee the office budget. Develop a plan for the reduction of unnecessary and frivolous spending to right-size the office budget. * Oversee the flow of policies, appeals, and legal documents from the Office of the President. * Participate in committee meetings and in special projects. Recommend methods for improvement of office procedures or workflow and initiated approved suggestions; ensure confidentiality and security of office facilities, equipment, and records.

Are you interested in taking your next career step with an industry leader? Do you have exceptional organizational skills? Do you work well independently as well as a part of a team? We have just the opportunity for you! We are a leading home services provider and due to our continued growth, we are looking for a highly skilled and reliable individual to work as an Administrative Coordinator. Responsibilities: As an Administrative Coordinator, you will be responsible for supporting the office with administrative tasks as well as ensuring compliance of district and company policies. Specific duties include: Post documents as needed for State, Federal, Company and District compliance as needed Process required Accounts Payable documents for Accounting Reconcile vendor statements, research, and resolve any discrepancies Petty cash control, reconciliation and preparation of petty cash reports Process check requests Track monthly postage usage for internal departments Assist with organizing in-coming and out-going mail/shipments Order stationery and office supplies Assist with contract renewal pricing Assist walk-in customers with inquiries and process any payments given Other duties as assigned Requirements: As an Administrative Coordinator, you must be professional, pleasant and possesses the ability to function equally well in both a team environment and independently. It is also important that you display excellent verbal and written communication, interpersonal and active listening skills, along with the ability to interact effectively with both customers and coworkers. Specific qualifications include: High School Diploma or Equivalent 2 or more years of office experience preferred 1-2 years in a customer-facing role; prior experience in a customer service setting preferred Strong troubleshooting abilities Excellent telephone skills Ability to communicate effectively both orally and in writing Proficient in MS Office Suite, MS Outlook, and Web navigation Benefits: As an Administrative Coordinator, you will be part of an evolving organization that built its reputation on providing our customers with the best possible service. Our employees are, of course, one of the main keys to our continued success and so, we are committed to your professional development. As we continue to grow, you may find opportunities for advancement to roles of greater responsibility with us. Your hard work and professional dedication will be rewarded with a competitive compensation and benefits package, including: Medical coverage (F/T staff) Dental coverage (F/T staff) Retirement Savings Plus more! Build a rewarding career with an industry leader! Apply now! We are proud to be an equal opportunity employer, and are committed to a drug and alcohol-free workplace.

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Controls, Service & Engineering Co., Inc. (CSE) based in New Cumberland, a family owned and operated business for over 50 years, is Central PA's best kept secret in the HVAC/Plumbing industry. CSE provides high quality service and installations to the top industrial, medical & commercial buildings in the area. Our cultural norms include: Above and beyond Choose your attitude Open communication Intentionally build connection Own it Improve and grow/always pursue better I show gratitude…practice generosity…and apply grace! Operations Assistant- Kickstart Your Career With a Team That Helps You Grow Are you looking to build your administrative career in a role where every day brings something new? Join our team as an Operations Assistant and play a key part in keeping our functions running smoothly-from the office to the warehouse and everything in between. This onsite role is perfect for someone who enjoys variety, likes learning how different parts of a business work, and wants hands-on experience across accounting, operations, logistics, and office support. What You'll Be Doing (and learning!) In this role, you'll get to: Learn our workflow start to finish by entering customer work orders into our software system. Support our Accounts Payable team with data entry, investigating vendor questions, and help process invoices and cash receipts. Be part of receiving operations as you receive shipments, verify inventory, and support our tool room (including tracking tool repairs and calibrations). Help keep the company moving by managing vehicle registrations and our EZ Pass program. Become the “go-to” for supplies-office, cleaning, safety, and anything else the team needs. Coordinate travel arrangements for technicians and help ensure they have everything needed for jobs. Support our uniform program, including rentals and purchases. And of course, pitch in with other tasks that keep our operations running efficiently. You'll gain experience in multiple departments, giving you a strong foundation for future growth in operations, finance, logistics, or office management. What You Bring We're looking for someone who: Has at least 1 to 2 years of administrative experience (service industry experience is a plus). Is comfortable working with computers and Microsoft Office. Loves accuracy, organization, and paying attention to the little things. Communicates clearly-both verbally and in writing. Can work independently and as part of a team. Doesn't mind splitting time between office tasks and occasional receiving work. Is able to meet deadlines and lift up to 35 pounds when needed. If you're reliable, detail-oriented, and eager to learn, you'll thrive here. Compensation & Benefits Pay: $19-$23 per hour (based on experience) Benefits: Medical, Dental and Vision Short & long-term disability, 401(k) and other voluntary benefits Paid vacation, sick time, and holidays Environment: A supportive team that values growth, cross-training, and work-life balance

Secretarial/Clerical/Secretary - 12-Months Date Available: 01/05/2026 Closing Date: 12/19/2025 TITLE: Administrative Assistant - Business Office QUALIFICATIONS: High School diploma, post-secondary degree in Business Administration, Accounting, or related field preferred. Previous accounting or related experience. School experience preferred. Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel) and the Google Suite of Products. Able to effectively communicate in writing and verbally. Able to solve multiple problems - work on several tasks at once Time management and prioritization skills Possess a high degree of integrity, responsibility, diplomacy, and reliability Maintain confidentiality REPORTS TO: Business Manager and Administrative Director JOB GOAL: Perform duties of the business office in keeping with the overall needs and goals of the school. This is a confidential employee position and is not part of the Collective Bargaining Agreement. PERFORMANCE DUTIES AND RESPONSIBILITIES: 1. Project a positive image of the school and assist in maintaining an orderly office. 2. Maintain attendance on computerized payroll system and absence management system. 3. Process all payments for the General Fund, Activity Fund, School Lunch Fund and Athletic Fund. Processing includes coding invoices with appropriate general ledger account number, entering invoices in Fund Accounting System, printing checks and mailing checks to vendors. 4. Enter receipts in Fund Accounting System for General Fund, Activity Fund, Lunch Fund, and Athletic Fund. 5. Contact vendors with any problems with invoices/orders. 6. Maintain Pay Order and receipt documentation for all Activity Fund transactions. 7. Process purchase order requests and place orders for General Fund, Activity Fund and Lunch Fund. 8. Process Accounts Receivable invoices for the General Fund, Activity Fund, Lunch Fund and Athletic Fund transactions. Processing includes accepting payments and entering payments in the Fund Accounting System. 9. Maintain files of all accounts payable invoices and accounts receivable invoices. 10. Order all supplies for school building use. 11. Prepare and issue bids for supplies and equipment for all school programs. 12. Receive and process Fed Ex/UPS deliveries. Send any Fed Ex/UPS shipments. 13. Count all incoming money and process receipts for: Athletic Fund, Activity Fund, General Fund, and School Lunch Fund. Prepare deposit and deliver to appropriate financial institution. 14. Send notices of bills to parents and receive payment for student bills. 15. Ensure postage meter is adequately supplied. 16. Assist faculty with copier jam problems and operations. 17. Answer phone for Business Manager and take messages as needed. 18. Type correspondence for Business Manager. 19. Utilize the Student Information System Software, Microsoft Office Suite and the Suite of Google products to carry out essential job functions. 20. Process School Lunch applications for Free and Reduced lunches. 21. Responsible for meeting required reporting dates related to the Federal School Lunch Program including the Annual School Lunch Application, Monthly Claim Reports and Annual Verification report. 22. Complete Annual School Nutrition Program training on the School Nutrition Lunch Box Website. 23. Process credit card payments. 24. Serve as backup to Business Manager for payroll processing. 25. Complete other duties as assigned. SELECTION: Appointment shall be by the Joint Operating Committee following the recommendation of the Administrative Director. EVALUATION: Performance to be evaluated annually by the Business Manager.

We Provide: New starting rates of $20.41-$20.91 per hour! Paid vacation days and holiday pay Employee referral bonus program Extensive paid training, as well as continual opportunities for further job-related education and career advancement (including our Career Ladders program) Supportive leadership team who wants to help YOU succeed Medical, dental, vision, short- and long-term disability 403b retirement plan The Senior Direct Support Professional is responsible for: Light housework: cooking, meal prep, cleaning Maintenance of personal care/hygiene routines: feeding, medication administration, bathing, showering, toileting Providing transportation to and from doctor's appointments, outside activities and excursions Behavioral and social support (to include working with potential physical and verbal outbursts/ aggressiveness) Providing occasional sleepover shifts and/or supervise a residential home in which there is no Residential Supervisor Assisting the Residential Supervisor in any other assigned duties Requirements/Qualifications: High School Diploma/G.E.D. Valid Driver's License with 2 years of consecutive driving experience and less than 3 moving violations within the past 36 months Ability to pass pre-employment background/physical/TB/drug screenings Must be able to lift 50 lbs. as needed Previous direct support/caregiving experience and/or experience working with individuals with disabilities Penn-Mar is an Equal Opportunity Employer and is committed to diversity and inclusion.

Apply now Penn State Health - Hershey Medical Center Work Type: Full Time FTE: 1.00 Shift: Day Hours: 7:30a - 4:00p Recruiter Contact: Hector Diaz at [email protected] Responsible for performing non-routine and varied Administrative/Secretarial support duties that are generally assigned in the form of results expected. Interpret policies, procedures and regulations requiring analysis, planning and consultation with others. Initiate the development of new process criteria. MINIMUM QUALIFICATION(S): * High School Diploma or equivalent required * Post high school education/training or equivalent knowledge required * Three (3) years related experience required PREFERRED QUALIFICATION(S): * Microsoft Proficiency Level: Word: Intermediate; Excel: Intermediate; PowerPoint: Intermediate preferred WHY PENN STATE HEALTH? Penn State Health offers exceptional opportunities to learn and grow, exposure to a wide patient population, and the ability to provide individualized, innovative, and specialized care to patients in the community. Penn State Health offers an exceptional benefits package including medical, dental and vision with no waiting period as well as a Total Rewards Program that highlights a few of the many additional offerings below: * Be Well with Employee Wellness Programs, and Fitness Discounts (University Fitness Center, Peloton). * Be Balanced with Generous Paid Time Off, Personal Time, and Paid Parental Leave. * Be Secured with Retirement, Extended Illness Bank, Life Insurance, and Identity Theft Protection. * Be Rewarded with Competitive Pay, Tuition Reimbursement, and PAWS UP employee recognition program. * Be Supported by the HR Solution Center, Learning and Organizational Development and Virtual Benefits Orientation, Employee Exclusive Concierge Service for scheduling. WHY PENN STATE HEALTH MILTON HERSHEY MEDICAL CENTER? Penn State Hershey Medical Center is Central Pennsylvania's only Academic Medical Center, Level 1 Regional Adult and Pediatric Trauma Center, and Tertiary Care Provider. As a four-time Magnet-designated hospital, Hershey Medical Center values the hard work and dedication that our employees exhibit every day. Through our core values of Respect, Integrity, Teamwork, and Excellence, our employees are a team committed to compassionate care for our diverse patient population, our community and each other. As a valued team member, we promote continued professional development, specialty certification, continuing education, and career growth. YOU TAKE CARE OF THEM. WE'LL TAKE CARE OF YOU. State-of-the-art equipment, endless learning, and a culture of excellence - that's Penn State Health. But what makes our healthcare award-winning? That's all you. This job posting is a general outline of duties performed and is not to be misconstrued as encompassing all duties performed within the position. Eligibility for shift differential pay based on the terms outlined in company policy or union contract. All individuals (including current employees) selected for a position will undergo a background check appropriate for the position's responsibilities. Penn State Health is an Equal Opportunity Employer and does not discriminate on the basis of any protected class including disability or veteran status. Penn State Health's policies and objectives are in direct compliance with all federal and state constitutional provisions, laws, regulations, guidelines, and executive orders that prohibit or outlaw discrimination. Union: Non Bargained Apply now Join our Penn State Health Talent Network Get job alerts tailored to your interests and updates on new roles delivered to your inbox. Sign Up Now

Administrative Assistant Schedule (FT/PT): FT Travel Required: Yes Shift: Day Remote Type: On-site Clearance required: Secret Division: Security Cooperation Who is ACT1 Federal? ACT1 Federal LLC is a 100% employee-owned company. We've served the Department of Defense (DoD) for nearly thirty years. Our core missions include weapon systems engineering, logistics, space domain expertise, global defense and security, business and financial management for security assistance and major defense articles, as well as military training and arctic security. Join us! Description: Provide administrative and secretarial support services for Army Security Assistance Command. Responsibilities: Perform a variety of complex and routine administrative and secretarial duties. Answer and direct phone calls and communication. Organize and schedule appointments and meetings. Maintain contact lists, produce and distribute correspondence memos, letters, faxes and forms. Assist with the preparation of regularly scheduled reports. Requirements A minimum of three (3) years of administrative assistant experience is required. High school diploma or equivalent. Active Secret Clearance required. Functional knowledge of Microsoft Office and SharePoint, Government travel, and time and attendance reporting systems. Benefits · Medical/Dental/Vision Insurance · ACT1 Employee Stock Ownership Plan (ESOP) · Company Paid Life and AD&D Insurance · Company Paid Short-Term Disability · Voluntary Long-Term Disability · Flexible Spending Accounts (FSA) · Health Savings Account (HSA) · 401K with employer match · Paid Time Off · Paid Holidays · Parental Leave · Military Leave · Education, Training & Professional Development · Voluntary Accidental Injury/Critical Illness/Hospital Care · Voluntary Pet Insurance, Legal Resources, and Identity Protection ******************************** Our people-first culture prioritizes the benefits of flexibility and collaboration, whether that happens in person or remotely. If this position is listed as remote or hybrid, you'll periodically work from a ACT1 Federal or client site facility. If this position is listed as onsite, you'll work with colleagues and clients in person, as needed for the specific role. All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, local or international law.

CareGivers America - NEPA, a Modivcare Personal Care Service, is looking for an Administrative Associate. You will have the opportunity to make a meaningful impact by ensuring the smooth operation of our administrative processes and providing exceptional support to our team. Pay: $13-$14 Hourly Schedule: M-F 8:30AM-5:00PM Office Address: 18 S. George Street, Suite 615, York, PA 17401 Benefits and Perks… Medical, Dental & Vision Insurance 401(k) with a 6% match Paid Time Off 10 Paid Holidays Employee Assistance Program Employee Discounts (retail, hotel, food, restaurants, car rental, and much more!) Voluntary Term Life and AD&D Insurance Legal Services Insurance Short-Term and Long-Term Disability Accident, Critical Illness & Hospital Indemnity Insurance You will... Courteously greet visitors and other clients, determine their nature of business, and direct them to the appropriate person or destination. Operate multi-line phone; take messages or field/answer all routine and non-routine questions. Responsible for reception and signing for front office packages. Responsible for sorting and distributing mail. Schedule and organize complex activities such as meetings and department activities for all management team members. Handle a wide variety of administrative-type functions for office/management staff. (i.e. typing, filing, obtaining supplies, coordinating direct mailings, working on special projects) We are excited to speak to someone with the following… High School Diploma or GED 1+ years of receptionist and/or secretarial and/or administrative experience required. Experience in Home Care preferred Our Mission: To provide access to the care that matters for those who need it most. Our Values: Caring: We care about what we do and who we do it for. Collaborative: We value the perspective and experience of all. Dedicated: We are committed to making a real world impact. Purposeful: We know our work has meaning. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace

JOB TITLE: Executive Assistant DEPARTMENT: Front Office STATUS: Temporary Employment (6 months) REPORTING TO: PiAC Executive Team SUMMARY: The Piasecki Aircraft Corporation (PiAC) Executive Assistant & Operations Coordinator provides comprehensive administrative support to the CEO and COO while serving as the primary point of contact for daily office operations. This role is responsible for managing executive schedules and travel, facilitating internal and external communications, and maintaining the efficiency of the PiAC office and Heliplex facility. The ideal candidate is an organized, proactive problem-solver capable of balancing high-level executive support with hands-on office management. RESPONSIBILITIES: Executive Administrative Support: Manage and prioritize the CEO and COO's calendars, including scheduling meetings, troubleshooting conflicts, and coordinating logistics for internal and external engagements. Plan and secure all necessary arrangements for domestic and international travel, including itineraries, reservations, and expense reporting. Prepare and edit correspondence, presentations, and meeting materials on behalf of leadership, ensuring accuracy and confidentiality. Coordinate staff meetings, including compiling briefing materials and documenting meeting minutes and follow-up actions. Act as a liaison between staff, leadership, and external stakeholders to ensure timely communication and project coordination. Other duties as assigned. Office Operations & Facilities Management: Serve as the primary receptionist for the facility, welcoming guests, managing visitor logs, and handling incoming/outgoing mail and deliveries. Maintain office efficiency by managing inventory, ordering office supplies, and ensuring breakrooms and kitchens are stocked and organized. Coordinate employee morale events, including luncheons, holiday parties, and client meetings. Support the management of the Heliplex facility by serving as a point of contact for tenants, coordinating space walk-throughs, and assisting with tenant communication. Liaise with vendors regarding facility maintenance, cleaning, and security personnel logistics to ensure a safe and professional work environment. Support the Finance and Procurement teams by organizing vendor invoices and assisting with purchase requisitions as needed. Other duties as assigned. KNOWLEDGE / SKILLS / ABILITIES: Strong planning skills with the ability to prioritize multiple tasks in a fast-paced environment with minimal supervision. Professional verbal and written communication skills, with the ability to interact effectively with all levels of the organization and external partners. Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and comfortable learning new internal systems. Proven ability to handle sensitive information with confidentiality and exercise sound judgment. Willingness to handle a wide variety of tasks, from high-level scheduling to hands-on office organization. EDUCATION / CERTIFICATIONS / CLEARANCES: Bachelor's degree in Business Administration or a related field (or equivalent professional experience). 3+ years of experience in an administrative, office management, or executive support role. Experience coordinating travel and managing complex calendars is required.

Job DescriptionDescription: Steinman Communications is seeking a highly experienced Executive Administrative Coordinator to provide comprehensive operational and administrative support to the President and executive leadership team. This role plays a critical part in supporting executive effectiveness through project coordination, report preparation, information management, and high-level administrative oversight. The ideal candidate is a proactive, detail-oriented professional who thrives in a fast-paced environment and demonstrates the ability to manage complex, high-impact assignments with discretion, professionalism, and sound judgment. This position requires strong organizational skills, the ability to prioritize competing demands, and a collaborative approach to supporting executive and organizational goals. Why work with us? We believe our people are our greatest asset and the key to our continued success. That's why we're dedicated to attracting and retaining individuals who are bright, curious, adaptable, and driven-ensuring our ongoing growth and innovation. About Us: Steinman Communications For more than two centuries, the Steinman family of Lancaster, Pennsylvania has owned and operated a wide variety of businesses focused on serving the needs of local communities. Today, the Steinman family operates businesses in news media and commercial printing. The offices for the Steinman Communications are located on East King St., also home to The Steinman Foundation, in downtown Lancaster City. Our offices are conveniently located across from Southern Market. Lancaster Central Market and many other small shops and restaurants. Free parking will be provided in the Steinman Park Garage. Benefits: 4 weeks PTO to start (pro-rated for first year) Paid Holidays Benefits: medical, prescription, dental, vision, short-term disability, basic life insurance 401(k) with Company Match Wellness program Employee Assistance Program Parental Leave Program Employee Referral Program Essential Job Functions: Serve as a trusted administrative partner to executive leadership, handling highly confidential information with professionalism, discretion, and sound judgment Manage high-volume phone and email communications, responding promptly and professionally to internal and external stakeholders Provide insurance, contract review, and compliance support, including information gathering and document coordination Take initiative in developing, improving, and maintaining executive-level processes, procedures, and systems Coordinate and manage executive calendars, including scheduling meetings, conferences, teleconferences, and travel arrangements Support operational functions such as workflow coordination, budget preparation and tracking, and process improvement initiatives Collaborate effectively across multiple affiliated companies and departments, assisting with cross-functional projects as needed Assist in the preparation of board materials, executive communications, and recurring management reports Respond to and resolve internal and external customer inquiries with a solutions-focused approach Support banking activities, including transfers and coordination with financial institutions Process invoices, check requests, and documentation for Accounts Payable Maintain accurate document management, records retention, and compliance files Manage, update, and maintain databases, partner information, and contact lists Provide logistical and administrative support for meetings, projects, and daily operations Assist with event planning, coordination, and preparation Prepare and maintain spreadsheets, reports, and data analysis using Microsoft Excel Machines/Tools/Equipment: Daily use of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Office equipment including computer, copier, scanner, printer, fax, shredder, and calculator Working Conditions: Primarily a professional office environment Occasional travel to company locations, seminars, conferences, and meetings Requirements: Associate's Degree or equivalent professional experience required; Bachelor's Degree preferred 5+ years of executive-level administrative support experience strongly preferred Notary Public certification preferred Background in paralegal, banking, finance, trust, or legal environments a plus Advanced computer proficiency with in-depth knowledge of Microsoft Office applications Project management experience preferred Exceptional written and verbal communication skills, with strong interpersonal and negotiation abilities Highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment