Executive assistant jobs in Las Vegas, NV - 110 jobs

We are seeking a highly motivated Executive Assistant / Office Manager to support senior leadership and oversee day-to-day office operations. This individual will serve as the right hand to our C-suite executives and team members, ensuring smooth daily operations and providing critical administrative, organizational, and front-office support. Responsibilities: Manage calendars, scheduling, and meeting coordination for senior leadership Ensure executives are prepared with the necessary materials, information, and follow-ups Oversee front desk and administrative functions, maintaining a professional and efficient office environment Manage supplies, vendors, and facilities needs Assist with tracking deadlines, applications, and reporting requirements Maintain organized records for multiple programs and initiatives Act as a central point of contact between internal staff, external partners, and stakeholders Draft, edit, and manage correspondence with professionalism and discretion Anticipate needs, streamline workflows, and ensure follow-through on executive priorities Implement and improve systems to enhance overall efficiency Requirements: Prior experience as an Executive Assistant, Office Manager, or Administrative Coordinator preferred Proficiency with scheduling tools, Microsoft Office/Google Workspace, and basic administrative processes Based in Las Vegas, NV, with availability for in-office work A proactive, solutions-focused approach with strong problem-solving skills Adaptable, resourceful, and able to manage a wide variety of tasks with discretion Professional communication style, capable of representing leadership both internally and externally Team-oriented, thrives in a fast-paced, mission-driven environment Schedule: Full-time availability: Monday - Friday, 9:00 AM - 5:00 PM Compensation: Up to $80K BOE, full healthcare coverage, PTO, 401K, various fringe benefits Location: In person in Las Vegas, NV 2226

ABOUT THE OPPORTUNITY G2 Capital Development is seeking a highly organized, proactive Operations Coordinator / Executive Assistant to support our executive team and help keep our growing organization running smoothly. This role is ideal for someone who enjoys problem-solving, learning new skills, and building structure in a fast-paced environment. While experience in real estate or construction is helpful, it is not required. We are open to candidates from a variety of professional backgrounds who bring strong organizational skills, curiosity, accountability, and a willingness to learn. We value attitude, adaptability, and work ethic just as much as prior industry experience. This position offers meaningful growth potential. The right person will gradually take on increased responsibility and ownership of operational functions as the company continues to expand. WHAT YOU'LL DO This role is designed to support leadership, improve operational efficiency, and manage day-to-day administrative and coordination tasks. Responsibilities may include: Accounting & Financial Support Assist with accounts payable and receivable Organize and track vendor invoices and documentation (including W-9s) Support budgeting, expense tracking, and financial reporting Coordinate with accounting partners (CPA/bookkeeper) Assist with construction draw tracking and reimbursement documentation Administrative & Operations Support Maintain organized digital and physical filing systems Coordinate meetings, scheduling, and calendars for members of the executive team Track renewals, deadlines, and compliance-related items Support office operations, inventory, and supplies Help identify and implement process improvements and efficiencies Project, Real Estate & Development Support Assist with property, vendor, and tenant communications Help organize documentation for development and construction projects Track project-related documents such as contracts, permits, and invoices Support due diligence activities for acquisitions and development projects Assist with assembling materials for lenders, inspectors, or agencies Training will be provided for industry-specific tasks and systems. WHAT WE'RE LOOKING FOR We're less focused on a specific background and more focused on how you work. Strong candidates will demonstrate: Excellent organizational and time-management skills High attention to detail and follow-through Comfort working directly with members of the executive team and handling confidential information Strong communication skills and professionalism A proactive, solution-oriented mindset Ability to juggle multiple priorities in a dynamic environment Technology & Tools Comfortable learning and using new technology Experience with Microsoft 365 (Outlook, Excel, Teams) preferred Experience with QuickBooks Online is a plus but not required Experience (Flexible) Experience as an executive assistant, operations coordinator, administrator, or similar role is helpful Backgrounds in finance, administration, project coordination, operations, or professional services are welcome Real estate license, construction experience, or development experience preferred but not required GROWTH & DEVELOPMENT This role offers clear opportunity for growth. As trust and capability are demonstrated, the position can evolve to include greater responsibility in: Operations management Project coordination Financial tracking and reporting Leadership support We are looking for someone who wants to grow with the company and take pride in building long-term systems and processes. COMPENSATION & BENEFITS Salary Range: $52,000-$64,000, depending on experience, skill set, and demonstrated capability. This role is designed to grow in responsibility and compensation as performance and ownership increase. Health insurance or health insurance contribution Paid time off and company holidays Office perks and a collaborative work environment Long-term growth opportunity within a growing organization If you're organized, tech-comfortable, motivated to learn, and excited about growing with a company - we'd love to hear from you.

Service Description: The administrative assistant position is the backbone of each office. Without a congenial disposition, attention to detail, ability to multi-task, and expert organizational skills, the office work flow for all team members can easily fall behind and out of sync. Requirements: Working vehicle transportation Cellular Telephone with email receiving capabilities and professional voicemail Submit to criminal background and credit check as well as verification of references Admin Assistant Roles & Responsibilities: Conduct all real estate activities in accordance with the Local, State & Federal Real Estate laws and guidelines. In accordance with GWM SOP's, assist in the day to day operations of the assigned office portfolio Oversee and maintain organization and proper distribution of all documents and files Maintain excellent communication standards between GWM and clients/customers. Assist staff in solving complex Landlord/Tenant and Property issues. Carry out any additional tasks as assigned by Portfolio Manager or Senior company personnel. Ensure all legal or Administrative complaints are forwarded to the Broker in a timely manner. Focus on the tracking and reporting of Portfolio Key Principle Indications (KPI's): Leasing and Renewal Unit Vacancy & Property Turnover Management Fee collection Key Position Tasks: Office Support Assist the Office Manager in day to day office tasking and organization. Assist the Property Manager in Landlord-Tenant updates and client service. Assist the Leasing agent in Tenant screening, placement & move-in process. Coordinate with Headquarters staff including Maintenance and Accounting department to solve both basic and complex day to day issues. Answering Phone Calls Screen all calls and pass along messages to the appropriate staff member. Answer base level questions from prospective Tenants inquiring about available property. Disbursing Notices and Messages Assist manager in sending and tracking all notices. Assist manager in coordinating, scheduling & tracking all turnover repairs. Assist manager in sending and tracking all HOA and Lease Violation Notices. Filing System (Paper & Electronic) Tenant files - updated with all pertinent information including leases, applications, walk-thrus, notices, appropriate documents. Owner files - updated with all pertinent information including management contracts, property profiles, W-9, year-end statements, and conversation log. Organize and maintain GWM operational files. Rent Collection Assist Property Manager in rent collection duties Rent Roll and small balance tracking Initial leasing fee and security deposit collection Data Accuracy Keep an updated Tenant and Owner contact information file Keep an updated Employee contact information file Data accuracy should be maintained both with paper and electronic files Assist with listing properties and passing along the appropriate information for properties for rent or for sale. Appfolio Management Systems Operations Utilize company property management software to conduct all Tenant/Landlord/Employee records. Use Appfolio to update all Landlord and Tenant user portals in order to give updated information regarding notices and violations of the property. Stay current and educated on Appfolio updates and system tools. Maintenance and Repairs Assist maintenance in ordering and following up on all repair requests. Assist manager in tracking outstanding turnover/maintenance items. Assist manager in making sure Landlords are kept abreast of all major issues pertaining to their property with respect to turnover and violation notices. Assist in monthly property inspection scheduling. Miscellaneous General maintenance and upkeep of the office space. Mail collection from the post office box. Manage office inventory and ordering process. Kitchen clean up and morning/afternoon prep/take down. Compensation: Schedule: Hourly: Mon- Friday 8am - 5pm; Compensation: $20.00; Per hour

WHO WE ARE… ASTOUND is a global experiential powerhouse with three core verticals: Brand Experiences, Sports Experiences, and Immersive Entertainment. From trade shows and large-scale events to experience centers and IP-driven attractions, we create programs that combine creative excellence, operational discipline, and ROI-focused outcomes. With over 200 employees, a 350,000 sq. ft. production facility, and execution in more than 40 countries, ASTOUND is defining what the modern experiential partner looks like. Now, in our 25th year, we are expanding into a growth engine for our clients-powered by AI, integrated creative, and next-gen content strategy-and for the business itself, driving both revenue and enterprise value. JOB SUMMARY: ASTOUND seeks an experienced Executive Assistant in Las Vegas to support the CEO. This role will coordinate and execute critical administrative duties on behalf of the CEO and the C-Suite and coordinate the daily operations of the CEO's office. KEY RESPONSIBILITES: Provide a full range of exceptional, executive-level administrative support for the CEO, but not limited to: Serving as a proactive thought partner who is highly responsive to a full range of internal and external requests on behalf of the CEO. Gathering and reviewing all materials to ensure the preparation of the CEO for major meetings and events in coordination with leadership. Owning and driving the complex, ever-changing calendars of the CEO; prioritizing appropriately and anticipating needs. Acting as strategic manager of and gatekeeper for the CEO's time. Representing the CEO in all interactions and ensuring a high level of responsiveness, support, and sensitivity to all requests of importance. Building effective relationships with internal and external stakeholders, especially with department leaders and community members. Supporting the drafting, editing, proofing, and preparation of materials, including emails, letters, presentation decks, meeting agendas, etc. on behalf of the CEO and in close coordination with other departments, as needed. Supporting all levels of preparation for CEO-driven meetings in close coordination with the Chief of Staff, including agenda and materials development, correspondence, and meeting planning and execution. Managing general correspondence for the CEO (including managing team files; receiving, screening, prioritizing, and drafting responses to incoming mail; phone calls; etc.) Coordinating end-to-end travel needs for the CEO, including car,, flight, hotel, etc. and anticipating key details for trips such as commuting times and directions. Managing and maintaining the master calendar for the organization, which includes key internal and external meetings across all departments. Processing timesheets and expenses for CEO, and direct reports in a timely way; Accurately maintaining records of expense receipts for reimbursement. Performing general office duties/assistance, as needed. Managing all matters with a high level of confidentiality and discretion. QUALIFICATIONS: 3+ years of C-Suite level, administrative experience required. Outstanding verbal and written communication skills. Good judgment, professionalism, and discretion in handling confidential information. Excellent organizational skills and keen attention to detail. Flexibility to adapt to quickly shifting and/or competing priorities. Ability to effectively prioritize all tasks and successfully complete tasks in a timely fashion. Strong interpersonal skills to interact effectively with internal and external stakeholders. Maturity and integrity that fosters respect and trust from others. Demonstrates diplomacy and calmness under pressure. Highly collaborative with the flexibility to work as part of a team and individually to meet goals and deadlines. Strong knowledge of all MS Office software. Occasional scheduled travel, as needed. BENEFITS AND COMPENSATION: The compensation package will be commensurate with experience. Our employees are entitled to a standard set of benefits, including health and dental insurance and 401(k) with company match. Excellent Medical Insurance Excellent Dental Insurance Excellent Vision Insurance Paid Time Off, Holiday Pay 401K matching program after 90 days of employment 100% Company Life and Long-Term Disability Coverage Employee Referral Program DIVERSITY COMMITMENT: We are proud to be an equal opportunity employer, and we welcome talented individuals from all backgrounds to apply. Our goal is to ensure that every candidate is evaluated solely on their qualifications, merits, and potential to contribute meaningfully to our team and mission.

Job Description The Executive Assistant to Senior Leadership is a highly skilled and trusted administrative professional responsible for supporting the executive leadership team in a fast-paced, dynamic environment. This individual will serve as the central point of coordination for senior leaders, handling executive calendars, board communications, travel logistics, confidential reporting, and cross-departmental initiatives. The role requires exceptional organizational skills, discretion, flexibility, and a 24/7 on-call mindset. The Executive Assistant must anticipate needs, solve problems proactively, and represent the executive team professionally inside and outside the organization. Key Responsibilities Manage and prioritize complex calendars, meetings, and travel for multiple senior executives Prepare executive-level reports, presentations, board documents, and meeting summaries Coordinate cross-functional project support and follow-ups on behalf of the executive team Act as a liaison between executives and internal departments, clients, and external partners Maintain absolute confidentiality and discretion on sensitive organizational matters Arrange travel logistics, lodging, and expense reconciliation Support leadership with communications, including drafting correspondence, memos, and announcements Monitor and respond to urgent messages and requests at all hours (24/7 availability required) Organize and prepare for board meetings, leadership offsites, and strategic planning sessions Perform additional administrative tasks and special projects as directed Requirements Minimum 7-10 years of experience as an Executive Assistant, supporting C-Suite or Senior Leadership Proven ability to handle highly sensitive and confidential information with professionalism Strong command of Microsoft Office Suite, Google Workspace, and executive calendaring platforms Excellent communication, writing, and interpersonal skills Ability to multitask under pressure, meet deadlines, and work autonomously Flexibility to be on call 24/7 and support after-hours communications and travel needs Strong judgment, problem-solving ability, and proactive mindset Preferred Experience Experience in hospitality, fuel, transportation, logistics, or high-growth environments Project coordination or operations support a plus

Job Description is In office* Pineda Company, founded by Ryan Pineda, is a dynamic group of businesses with a diverse portfolio that includes real estate, education, media, SaaS, financial services, and web3. Our mission is to develop leaders and enrich communities, and we proudly serve thousands of customers while generating tens of millions in revenue annually. We're hiring a dynamic Executive Assistant to work with our leadership team. Key Responsibilities: Analytical Tasks: Provide analytical support including data analysis and strategic planning assistance. HR Document Management: Efficiently manage and organize HR documents, ensuring confidentiality and compliance. Email & Calendar Management: Keep the COO's inbox and schedule meticulously organized, ensuring efficient time management. Meeting Management: Take detailed notes during meetings and follow up on action items. Project Management: Utilize ClickUp to manage and track projects, ensuring all tasks are completed on time. Automation Management: Implement and oversee automation systems to streamline operations. Documentation & Presentation: Proficiently use Google Sheets and Slides to create documents and presentations as required. Core Traits We're Looking For: Analytical: You have a keen eye for details and a passion for data-driven decision-making. Organized: Your exceptional organizational skills mean you're always one step ahead. Detail-Oriented: You're meticulous in your approach and nothing slips past you. Qualifications: Proven experience as an Executive Assistant or similar role. Strong proficiency in Google Workspace, especially Sheets and Slides. Experience with ClickUp or similar project management tools. GoHighLevel experience preferred Excellent written and verbal communication skills. Ability to handle sensitive information with discretion.

Job Title: Personal Assistant to the CEO At Vin2, we are at the forefront of Automotive Import/Export Technology. We are seeking a highly organized and dynamic Personal Assistant to support our CEO. This role is crucial in enabling our leadership to maximize their productivity and continue driving our mission forward. Job Description: The Personal Assistant to the CEO will play a key role in the smooth operation of the day-to-day activities of our executive office. This position requires a highly professional individual with impeccable organizational skills and the ability to handle confidential information with discretion. The ideal candidate will be adept at managing complex schedules, coordinating travel arrangements, and providing overall administrative support to ensure the CEO's workflow is seamless and efficient. Key Responsibilities: Manage and organize the CEO's calendar, including scheduling meetings, appointments, and travel. Coordinate logistics for internal and external meetings, including but not limited to preparing meeting materials, ensuring technology setup, and arranging catering. Act as a point of contact between the CEO and internal departments/external parties, handling correspondence and queries efficiently. Prepare and edit communications, presentations, and other documents for the CEO. Assist with personal tasks and errands as needed to support the CEO's ability to focus on strategic priorities. Manage special projects and events as assigned, ensuring attention to detail and timely execution. Qualifications: Proven experience as a Personal Assistant or similar executive support role. Excellent organizational and time management skills, with the ability to prioritize tasks effectively. Strong communication skills, both written and verbal, with a professional demeanor. Discretion and confidentiality are paramount. Proficiency in Microsoft Office and other office productivity tools, with the ability to learn new software and systems. Flexibility to adapt to changing schedules and priorities in a fast-paced environment. Bachelor's degree preferred. What We Offer: An opportunity to work closely with senior leadership and make a significant impact in the company. A dynamic, innovative work environment where your contributions are valued and celebrated. Professional development and career growth opportunities. Please submit your resume and a cover letter explaining why you are the ideal candidate for this position to Include “Personal Assistant to the CEO” in the subject line. Vin2 Software is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We look forward to hearing from you and potentially welcoming you to our team!

Role: Executive Assistant to Founder Are you a proactive, detail-oriented professional who loves keeping high-level leaders organized and operations running smoothly? Horizon Trust Company is looking for a confident, resourceful Executive Assistant to support our Founder and VP of Sales at our Las Vegas location. If you thrive in a fast-paced environment, enjoy variety in your day, and take pride in being the “go-to” person everyone relies on - this could be the perfect opportunity for you. About Horizon Trust Company Horizon Trust Company is a national leader in Self-Directed Retirement Accounts (SDIRAs), empowering individuals and entrepreneurs to invest in real estate, private lending, precious metals, and other alternative assets. We're a fast-growing financial services company that values innovation, education, and exceptional client service - and we're proud to help clients take control of their financial futures. What You'll Do This isn't your typical assistant role. You'll be the right hand to both the Founder and COO, acting as their eyes, ears, and trusted partner. You'll manage critical operations, help prepare sales and financial reports, plan travel and events, and keep business initiatives moving forward. Every day will look a little different - one moment you're preparing a board presentation, the next you're coordinating a company event or making sure leadership is set up for a key meeting. Key responsibilities include: Managing complex calendars, meetings, and correspondence with professionalism and efficiency. Serving as the gatekeeper to protect leadership's time and priorities. Handling travel coordination, itineraries, and logistics for executive trips and events. Creating and maintaining Excel reports, financial summaries, and sales performance trackers. Assisting with PowerPoint presentations and preparing materials for webinars or meetings. Coordinating company events, offsites, and team activities with creativity and precision. Supporting ad-hoc administrative tasks - from ordering flowers to organizing office logistics - always ensuring things run smoothly. Requirements Who You Are You're a calm, capable, and self-sufficient professional who thrives on bringing order to chaos. You anticipate needs before they're voiced, solve problems quickly, and bring positive, composed energy to the room. You're also tech-savvy, numbers-oriented, and confident handling confidential information. We're looking for someone who: Has 3+ years of experience supporting senior executives or founders. Is highly organized, proactive, and resourceful, with a “get it done” mindset. Can work independently but knows when to collaborate and communicate. Has strong Excel and Microsoft Office skills (pivot tables, VLOOKUPs, reporting). Brings professionalism, discretion, and attention to detail to every task. Bonus points if you have event planning, CRM, or financial reporting experience. Benefits Why Join Horizon Trust At Horizon Trust, you'll work side-by-side with visionary leaders who are passionate about helping people invest smarter and retire stronger. You'll be part of a collaborative, mission-driven team where your contributions are valued - and your attention to detail directly impacts company growth. Role Details Location: Las Vegas, NV (in-office, Monday-Friday, 7AM-4PM or 8AM-5PM) Salary: DOE Schedule: Full-time, salary role with benefits Benefits: Full benefits package offered Reports to: Founder & COO Travel: Minimal, occasional support for events ✅ How to Apply Ready to make an impact? We'd love to meet you! Apply today and complete the short assessment below to be considered: *************************************************************************

The University of Nevada, Las Vegas (UNLV) appreciates your interest in employment. We ask that you keep in mind the following when completing your application: * Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process. * Required attachments are listed below on the posting. Your application will not be considered without the required attachments. * Please note that applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted. If you need assistance or have questions regarding the application process, please contact Human Resources at ************** or *****************. Job Description The University of Nevada, Las Vegas invites applications for Special Assistant to VP for Integrated Marketing & Branding [R0149539]. ROLE of the POSITION The Special Assistant to the Vice President is essential for ensuring the strategic objectives and seamless operations of the Office of the Vice President for Integrated Marketing & Branding. This pivotal role provides high-level support to the vice president (VP), the VP's direct reports, and the entire division. Responsibilities include serving as the primary operational lead and point of contact with a great deal of autonomy to ensure the office is running smoothly day-to-day related to both operations and administrative functions. Provide project management for the vice president on various assignments from the President's Office and/or assigned to direct reports, especially those with tight timelines. This position requires a high degree of trust and impeccable judgement, frequently managing sensitive and confidential information for both internal university stakeholders and external partners. The Special Assistant acts as a key liaison, providing discreet, diplomatic, and effective responses and resolutions to complex problems encountered by faculty, staff, student leadership, NSHE, and external stakeholders such as business leaders and elected officials. This position is a resource for the President's and Provost's offices. This position is instrumental in campus governance by organizing and managing meetings and agendas for Communicators Council, which unifies marketing and communications staff across campus, and by serving as co-chair of the UNLV Campus Signage Committee, which plays an important role in creating and maintaining university branding and visual standards across campus. MINIMUM QUALIFICATIONS This position requires a bachelor's degree from an accredited college or university as recognized by the United States Department of Education and/or the Council on Higher Education Accreditation (CHEA) and 3-5 years of experience. Credentials must be obtained prior to the employment start date. ACCEPTED EQUIVALENCIES FOR DEGREE REQUIREMENT In lieu of a bachelor's degree, applicants may qualify with four additional years of relevant experience, or with an associate's degree plus two additional years of relevant experience. PREFERRED QUALIFICATIONS 7-9 years experience COMMITMENT to DIVERSITY and CAMPUS VALUES A successful candidate will support diversity, equity, and inclusiveness and contribute to a respectful, positive work environment. They will use our Campus Values to guide their decisions and actions and demonstrate our Rebel spirit. SALARY Salary is $80,000 BENEFITS OF WORKING AT UNLV * Competitive total rewards package including: * Paid time off, sick leave, and holidays * Excellent health insurance including medical, dental and vision * Comprehensive retirement plans and voluntary benefits programs * No state income tax * Tuition discounts at Nevada System of Higher Education (NSHE) schools * Tuition discounts for spouses, domestic partners, and dependents PERKS & PROGRAMS * Employee recognition and appreciation programs * UNLV athletics ticket discounts * Statewide employee purchase program discounts * RebelCard discounts on and off campus * Wellness programming for all UNLV faculty and staff at no cost * Opportunity for career advancements to leadership roles * Connect with colleagues with shared interests * Personal and professional development opportunities * A comprehensive onboarding program, Rebels: Onboard * Support and resources available for veteran applicants - contact ********************** or visit our Veterans Webpage. HOW TO APPLY Submit a letter of interest, a detailed resume listing qualifications and experience, and the names, addresses, and telephone numbers of at least three professional references who may be contacted. References will not be contacted until the search chair notifies you in advance. Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based. Maziar Majzoob, Search Committee Chair. Although this position will remain open until filled, review of candidates' materials will begin on November 26, 2025 Applications must be submitted electronically through Workday. Please note that emailed materials will not be accepted. Veterans are encouraged to apply. UNLV values the skills of those who have served. Learn more at Veterans Webpage or contact ********************** for support. For assistance with the application process, please review instructions on How to Apply. For further assistance contact UNLV Human Resources at ************** or *****************. SPECIAL INSTRUCTIONS FOR INTERNAL NSHE CANDIDATES UNLV employees or employees within the Nevada System of Higher Education (NSHE) MUST use the "Find Jobs" process within Workday to find and apply for jobs at UNLV and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the job requisition number, "R0149539" in the search box. If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application. PROFILE of the UNIVERSITY Founded in 1957, UNLV is a doctoral-degree-granting institution comprised of approximately 30,000 students and more than 3,600 faculty and staff. To date, UNLV has conferred more than 152,000 degrees, producing more than 130,000 alumni around the world. UNLV is classified by the Carnegie Foundation for the Advancement of Teaching as an R1 research university with very high research activity, and is a recipient of the Carnegie Classification for Community Engagement. The university is committed to recruiting and retaining top students and faculty, educating the region's diversifying population and workforce, driving economic activity through increased research and community partnerships, and creating an academic health center for Southern Nevada that includes the launch of a new UNLV School of Medicine. UNLV is located on a 332-acre main campus and two satellite campuses in Southern Nevada. Here at UNLV, we have come together and created one of the most affirmative and dynamic academic environments in the country. UNLV sits in the top spot in U.S. News & World Report's annual listing of the nation's most diverse universities for undergraduates. The university has ranked in the top ten since the rankings debuted more than a decade ago. We continue to show our commitment to serving our wonderfully diverse population and building the future for Las Vegas and Nevada. For more information, visit us on line at: ******************* EEO/AA STATEMENT The University of Nevada - Las Vegas (UNLV) is committed to providing a place of work and learning free of discrimination on the basis of a person's age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). Discrimination on the basis of a protected class, including unlawful harassment, which is a form of discrimination, is illegal under federal and state law. Where unlawful discrimination is found to have occurred, UNLV will act to stop the unlawful discrimination, to prevent its recurrence, to remedy its TITLE IX STATEMENT The University of Nevada, Las Vegas, does not discriminate on the basis of sex in any education program or activity that it operates. Non-discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.S.C. §§ 1681 et seq.) and the corresponding implementation regulations (34 C.F.R. Part 106). The University's commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. Inquiries concerning the application of these provisions may be referred to: Michelle Sposito, J.D., Title IX Coordinator, University of Nevada, Las Vegas, 4505 S. Maryland Parkway, Mail Stop 1062, Las Vegas, NV 89154-1062, Campus Services Building (CSB) Room 246, Telephone: **************; Email: ***************************, or to The Assistant Secretary of the United States Department of Education, U.S. Department of Education, Office for Civil Rights, 400 Maryland Avenue, SW, Washington, D.C. 20202-1100; Telephone: ************** FAX: ************; TDD: **************; Email: **********; or to both. Information pertaining to the University's grievance procedures and grievance process, including how to report or file a complaint of sex discrimination, how to report or file a formal complaint of sexual harassment, and how the University will respond can be found online at the Office of Equal Employment & Title IX webpage. SAFETY AND SECURITY STATEMENT UNLV is committed to assisting all members of the UNLV community in providing for their own safety and security. The Annual Security Report and Annual Fire Safety Report compliance document is available online. JOB CATEGORY Administrative Faculty Exempt Yes Full-Time Equivalent 100.0% Required Attachment(s) Submit a letter of interest, a detailed resume listing qualifications and experience, and the names, addresses, and telephone numbers of at least three professional references who may be contacted Posting Close Date Note to Applicant This position may require that a criminal background check be conducted on the candidate(s) selected for hire. HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member's first day of employment. References will be contacted at the appropriate phase of the recruitment process. As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks. For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment. All document(s) must be received on or before the closing date of the job announcements (if a closing date is provided). Recruitments that provide a work schedule are subject to change based on organizational needs.

NB Civils has been established for over 15 years and provides a wide range of civil engineering services throughout Rhondda, Cardiff & Bridgend and the surrounding areas. We offer a high standard of service for both domestic and commercial clients and tailor our services to meet specific requirements. Job Description We are seeking a high-level Executive and Personal Assistant to support one of our clients. This company has a strong international presence, coupled with this Executive's passion for personal international travel, so this person must be excited and willing to support with the coordination of frequent domestic and international travel bookings. This Executive will also appreciate one's flexibility in handling urgent company and personal matters as they arise. Responsibilities: Managing multiple calendars extensively Arranging domestic and international travel Composing emails and other correspondence on behalf of the VP Coordinating company-wide and personal events Tracking all deadlines for the VP Qualifications Bachelor's degree required Previous experience, a year, working in a mid-to-large size company as an EA/PA Must be thick skinned Proficient in MS Office Suite Must be detail-oriented and have strong organizational skills Able to keep a professional demeanor in a fast-paced work space Additional Information An opportunity to make a meaningful difference in the business. You make the difference. You matter. Flexibility and work/life balance Medical / Dental / Vision/ Prescription Drug Coverage 401(k) Retirement Plan with Company match Vacation and Holiday pay

Job Description Roebuck Law Firm, a thriving Plaintiff Personal Injury Law Firm based in Las Vegas, is searching for a dedicated and resourceful Bilingual Personal Executive Assistant. This pivotal role requires an individual who is adept at managing a wide range of administrative tasks while providing bilingual support to our legal team and clients. We pride ourselves on our commitment to excellent service and seek to add a professional to help enhance our operations. Position Overview: The Personal Executive Assistant will work closely with the executive staff and attorneys to facilitate efficient workflow, manage schedules, and handle various communications in both English and Spanish. The ideal candidate must possess exceptional organizational skills and the ability to handle multiple tasks while ensuring a positive interaction with our clients. This role requires managing tasks related to both the office and home, including schedules, communications, travel, errands, and personal projects. It is ideal for someone highly organized, proactive, and tech-savvy, who thrives in a dynamic environment and enjoys acting as a key right-hand to an executive. Responsibilities: Email, Communication & Calendar Management Triage and filter high-volume email inboxes (personal and professional) Flag urgent items, draft simple responses, and organize emails into clear folders/labels Manage calendar: schedule and reschedule appointments, calls, and meetings Coordinate communication with service providers, vendors, and contacts via phone, text, and email (English & Spanish) Personal Life Management Book and manage personal appointments (medical, dental, car service, home services, etc.) Handle travel logistics: flights, hotels, rental cars, and detailed itineraries Assist with personal projects, to-do lists, and follow-ups Research and compare options for purchases, services, and vendors Administrative & Organizational Support Fill out forms, applications, and basic paperwork accurately Maintain organized digital files, notes, and checklists Track deadlines, reminders, and renewals (licenses, subscriptions, etc.) Run light personal errands as needed (if local and agreed in advance) Executive & Professional Support Prepare correspondence, documents, and reports Coordinate professional travel and logistics Support special projects and act as the point of contact for scheduling and coordination Requirements Must-Have Qualifications: Fluent in Spanish and English (spoken and written) Prior experience as a personal assistant, executive assistant, or administrative assistant Strong email and calendar management skills (Gmail, Outlook, or similar) Tech-savvy: comfortable using smartphones, cloud drives, basic apps, and learning new tools Extremely organized, detail-oriented, and reliable High level of discretion and confidentiality with personal, financial, and professional information Strong written communication skills and professional phone etiquette Must be based in or near Las Vegas, Nevada Nice-to-Have: Experience working with busy professionals, business owners, or executives Comfort using productivity tools (e.g., task managers, shared calendars, basic spreadsheets) Prior experience working with Spanish-speaking families or clients Flexible schedule to occasionally handle time-sensitive items Benefits Because this position is currently offered as a 1099 Independent Contractor role, traditional employee benefits do not apply during the contract period. However, Roebuck Law Firm is committed to building long-term relationships with high-performing team members, and certain benefits may become available in the future if the contractor is transitioned into a W-2 employee position. Current Benefits for 1099 Independent Contractors As an independent contractor, you will have the flexibility and autonomy that come with contractor status, including: Flexible Scheduling (based on project needs and firm deadlines) Remote or Hybrid Work Options (when applicable to your duties) Opportunity for Long-Term, Ongoing Work based on performance Professional Growth and Skill Development through exposure to personal injury law processes Competitive Contract Compensation Potential Future Employee Benefits If the Firm determines that you are an ideal long-term fit and extends an offer for a full-time W-2 employee position, you may become eligible for the following benefits: Health, Dental, and Vision Insurance Paid Time Off (PTO) & Paid Holidays 401(k) Retirement Plan (with potential employer match) Performance-Based Bonuses Continuing Legal Education (CLE) Support (for qualifying legal positions) Professional Development & Training Opportunities Employee Wellness and Work-Life Balance Programs Important Note All employee benefits listed above apply only to W-2 employee positions and are not available during the 1099 contracting phase. Eligibility for any future benefits is contingent upon the firm offering-and the contractor accepting-a formal employee position. How To Apply: Please submit your job application along with a paragraph or two explaining how you would be an asset to the firm given your experience in the "Summary" field of the application.

CSC Generation is an AI-native holding company re-engineering omni-channel retail. We acquire iconic brands and transform them with Genesis-our operating platform combining a data fabric, automation engine, proprietary tools, and shared services-to modernize operations, elevate customer experience, and expand margins. With more than $1B in revenue across 13 brands, our portfolio includes Sur La Table, Backcountry, One Kings Lane, and others that serve as real-world innovation labs. We're hiring a Personal Executive Assistant to support our CEO. This is not a traditional EA role focused only on gatekeeping and travel booking. It's a high-leverage, systems-driven role for someone who loves using technology (especially AI/automations) to keep a complex life and calendar running smoothly-often beyond standard business hours. You must be detail oriented, quick, available, adaptable and comfortable with constant change in a fast-paced environment. This is a contract position at $34/hour, starting at ~20 hours/week during a probationary period, with the potential to convert to full-time (40-50 hours/week) if there is mutual fit. LinkedIn profile must be on resume or application to be considered.Please read job description closely before applying & only apply if you believe you're a good fit for this role.What You'll Do: Own a very dynamic calendar. Manage a heavy volume of meetings across time zones. Book, rebook and cancel meetings as priorities change. Communicate changes. Run the CEO's day like a control tower. Send/schedule daily schedules and reminders before each block of meetings, including “prep now,” “join in 5 minutes,” and “leave now” nudges. Time management for in-person meetings (max ~3 per week). Track traffic and transit time so that reminders reflect when to leave, not just when a meeting starts. Adjust alerts if conditions change and build simple automations so this process gets smarter over time. Travel & flight management. Track flights, typical security wait times, and airport busyness using available tools. Recommend when to leave, how much buffer to add, and proactively flag risks (weather, delays, tight connections). Occasionally change flight or seat. Use AI and automation to increase leverage. Apply tools like ChatGPT, Claude, Gemini, and others to draft communications, summarize information, create checklists, and streamline scheduling workflows. Set up and maintain simple automations (rules, zaps, shortcuts, scripts, etc.) that reduce repetitive work and help the CEO stay on track. Keep communication and follow-through tight. Track decisions, follow-ups, and priories in a shared note with CEO. Nudge the right people at the right time to keep things moving. Who You Are: Calendar and time management is your superpower. You have experience managing a high-volume, frequently changing calendar for a senior leader, founder, or equivalent. You're comfortable creating calendar invites across Outlook & Google Calendars and adjusting on the fly. AI-curious and automation-minded. You already use AI tools (e.g., ChatGPT, Claude, Gemini, n8n, Zappier & etc.) in your work or personal life. You enjoy experimenting with new tools, setting up automations, and continuously improving your systems. Candidates who do not use or fundamentally don't want to use AI tools will not be a culture fit for this role. Comfortable with non-traditional hours. You understand that supporting an executive sometimes means after-hours and occasional weekend availability for urgent changes, travel issues, or priority shifts. Responsiveness is CRITICAL for this role. High judgment: you know when to ask vs. when to act. You're comfortable asking clear, concise questions when context is missing. You know when to pause and clarify versus when to take a best-effort step and move things forward. You're proactive without being reckless. Organized, precise, and discreet. You notice small details that prevent big problems. You handle sensitive information with confidentiality and professionalism. You communicate clearly and succinctly in writing and verbally. Thick-skinned and low-ego. You're comfortable with direct, candid feedback and fast-paced, sometimes blunt communication. You don't take things personally, you recover quickly from changes or mistakes, and you focus on fixing the problem and moving forward. The CSC family of brands provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, provincial, state or local laws. The CSC family of brands is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, please contact ************************. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Executive Assistant to Interior Design Vice Presidents Luxury Hospitality Design Studio | Las Vegas, NV We are hiring for a premier hospitality design studio based in Las Vegas, known for crafting timeless luxury experiences through sophisticated interiors. We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Interior Design Vice Presidents. In this pivotal role, you will provide comprehensive administrative and operational support, ensuring the seamless execution of high-level projects and day-to-day department functions. Join a team that values innovation, collaboration, and elegance in every detail. Key Responsibilities Manage complex calendars, schedule meetings, and coordinate national and international travel arrangements. Oversee staffing calendars, prepare expense reports, and handle travel requests and timesheets for the design team. Draft, edit, and finalize high-level correspondence, reports, and presentations with meticulous attention to detail. Conduct research and compile key information to support interior design initiatives and strategic planning. Liaise on behalf of the VPs with clients, vendors, and internal teams with professionalism and discretion. Lead the onboarding experience for new hires and pre-screen recruitment candidates for the design team. Assist in creating requests for proposals, change orders, and additional service requests. Support planning and execution of department events and meetings. Manage incoming communication and prioritize tasks to ensure efficiency and responsiveness. Uphold confidentiality in handling sensitive business matters. Qualifications Bachelor's degree in Business Administration, Communications, or related field preferred. Prior experience as an Executive Assistant-ideally in interior design, architecture, or hospitality. Executive-level polish and exceptional verbal and written communication skills. Advanced organizational and multitasking abilities-you thrive in a fast-paced, detail-driven environment. Expertise in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Proven discretion in managing sensitive information with trust and integrity. A proactive mindset and team spirit-you're two steps ahead, every time. Familiarity with the interior design industry language and workflows is highly preferred but not required. Experience with project management tools and systems is highly preferred but not required. A creative sensibility aligned with the luxury design industry is highly preferred but not required. For immediate review and consideration, contact: Ashley Levin - ************************* Interior Talent, Inc Since its founding in 2003, Interior Talent has evolved into one of the leading talent recruitment and retention firms for the Architecture, Interior Design, Engineering, Retail, and Manufacturing industries. Our defined area of expertise and ability to continually adapt to the unique needs of our clients allow us to provide focused, individualized service. For all active Interior Talent job listings, please visit Jobs.InteriorTalent.com CONFIDENTIALITY & PROFESSIONALISM: We assist with the entire process so that looking into a new opportunity is discreet and confidential - we highly value your current position and will never do anything that would bring your future into jeopardy EXPERTISE: In the industry since 2003 - we are your advocate, and WE GET IT - we know making a career decision is difficult, and we're here for you throughout the whole process **********************

Job DescriptionBenefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Profit sharing Training & development Are you an ambitious, tech-savvy professional looking for a dynamic and growth-focused opportunity? Do you thrive in fast-paced environments and excel at organization, communication, and problem-solving? Exhibit Pros is seeking a highly skilled Executive Assistant to provide critical support to our leadership and project management teams. This role is ideal for a detail-oriented professional who can learn quickly, adapt to new technology, and effectively manage multiple projects. As an Executive Assistant, you will be responsible for high-level administrative support, managing project coordination tasks, handling client communications, and ensuring the seamless execution of trade show projects. This position offers a clear career path for advancement in our fast-growing company. Responsibilities Must be able to learn quickly and retain newly learned information Excellent Verbal and written Communication Skills Detail and accuracy are extremely important for this role Provide high-level administrative support to executive leadership and project managers Management & completion of multiple trade show forms Regularly engages with clients via email and phone to maintain client accounts Will be trained in developing bids, processing orders Will be trained on several project management platforms, Monday.com, Exhibit force, Hubspot Adept in technology - proficient with common computer programs, including Google suite, Microsoft Office and Excel. Its important that you are familiar with Gmail apps, Acrobat, and Creating PDFs Accountable for collaborating with vendors, shipping, graphics, etc... Ability to multitask and switch focus quickly Ability to Prioritize complex event trade show planning/coordination streamlining through consistent and transparent communication Ability to effectively manage projects Processing work orders, submittals, and material requisitions Math skills are a must, and comfortable with measurements Communicating travel needs for employees based on project Qualifications An associates degree or administrative training is preferred Highly organized with excellent time management skills and the ability to prioritize projects Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer Google Suite, skills and knowledge of Microsoft Word, Excel, Outlook, and PowerPoint Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Health Insurance, Vision, and Dental 401 K

Job Description At TensorWave, we're leading the charge in AI compute, building a versatile cloud platform that's driving the next generation of AI innovation. We're focused on creating a foundation that empowers cutting-edge advancements in intelligent computing, pushing the boundaries of what's possible in the AI landscape. About the Role: We're looking for a proactive, highly organized Executive Assistant to support our executive team. This is a critical role at the center of a fast-moving startup helping the team stay focused, organized, and effective. Responsibilities: Manage calendars, meetings, travel, and priorities for the executive team Coordinate high-impact internal and external meetings (investors, partners, customers) Draft emails, prepare briefing materials, and handle follow-ups Help keep the leadership team organized and on top of key initiatives Handle confidential information with discretion and professionalism Support planning for company-wide events and off-sites Essential Skills & Qualifications: 3+ years of experience in an EA or chief-of-staff-style role, ideally in a startup or tech environment Strong organizational and communication skills - written, verbal, and interpersonal Ability to multitask, prioritize, and stay calm under pressure Discretion and good judgment when handling sensitive information A "no job too small" attitude and eagerness to help where needed Comfort in a fast-paced, sometimes ambiguous environment We're looking for resilient, adaptable people to join our team-folks who enjoy collaborating and tackling tough challenges. We're all about offering real opportunities for growth, letting you dive into complex problems and make a meaningful impact through creative solutions. If you're a driven contributor, we encourage you to explore opportunities to make an impact at TensorWave. Join us as we redefine the possibilities of intelligent computing. What We Bring: In addition to a competitive salary, we offer a variety of benefits to support your needs, including: Stock Options 100% paid Medical, Dental, and Vision insurance Life and Voluntary Supplemental Insurance Short Term Disability Insurance Flexible Spending Account 401(k) Flexible PTO Paid Holidays Parental Leave Mental Health Benefits through Spring Health

Senior Coordinator, Executive Administration Department: Strategy & Business Development Reporting Manager: Senior Vice President, Strategy & Business Development / President Status: Full-Time Job Classification: Non-Exempt Location: Las Vegas, NV About the A's: The A's are a baseball team founded in 1901. They have a rich history, having won nine World Series championships and 15 American League pennants. The A's are known for pioneering the "Moneyball" approach to team-building, which focuses on using statistical analysis to identify undervalued players. In addition to their success on the field, the A's also have a positive and dynamic work culture. They have been recognized twice as the Front Office Sports, Best Employers in Sports. The A's are defined by their core pillars of being Dynamic, Innovative, and Inclusive. Working for the A's offers the opportunity to be part of an innovative organization that values its employees and strives to create a positive work environment. Description: The Senior Coordinator, Executive Administration, will play a vital role in supporting the President and SVP of Strategy & Business Development while overseeing the coordination and operations of the Las Vegas office. This position requires exceptional organization, professionalism, and discretion in handling confidential matters. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment that values initiative, collaboration, and operational excellence. Responsibilities: Executive Administration Provide comprehensive administrative support to the President and Senior Vice President, Strategy & Business Development, including complex calendar management, scheduling, and correspondence handling. Coordinate and prepare materials for executive meetings, board sessions, and company-wide communications. Plan and execute organization-wide events, including all-staff meetings, client events, and social gatherings. Coordinate travel arrangements, including itineraries, accommodations, and transportation. Prepare and submit accurate and timely expense reports. Assist with internal communications, announcements, and document management. Manage and organize contact lists, guest data, and communication tracking through CRM or project management platforms (e.g., Monday.com, Salesforce, or similar). Lead planning and execution of ownership and VIP events such as Ownership Weekend, Big League Weekend, and other special gatherings. Centralize and maintain CRM data for ownership, partners, and VIP stakeholders, ensuring seamless communication and event coordination. Coordinate with the Communications team on public appearances and speaking engagements for the executive team. Office Management Oversee daily office operations to ensure a productive, safe, and welcoming environment. Manage relationships with vendors, service providers, and landlords; oversee procurement of office supplies and equipment. Serve as the primary contact for all facilities-related matters. Maintain a professional and organized office environment that supports productivity and collaboration. Manage expense reporting, invoice submission, and procurement activities in coordination with Finance. Ensure compliance with safety, security, and facility policies. Other duties as assigned. Qualifications/Requirements: Bachelor's degree required. 3 years of experience in executive support or office management role; corporate or financial environments preferred. Exceptional organizational and time-management skills, with the ability to manage multiple competing priorities in a fast-paced setting. Strong written and verbal communication skills; experience interacting with senior stakeholders and external partners. Strong proficiency in developing professional presentation decks. High level of proficiency in Microsoft Office Suite (PowerPoint, Excel, Word) and Google Workspace (Docs, Sheets, Slides, Calendar, Gmail, Drive). Proven ability to handle confidential and sensitive information with discretion and professionalism. Self-motivated, proactive, and resourceful, with a collaborative mind-set. Valid Driver's License with verifiable safe driving record. Flexibility to support occasional needs outside standard business hours. Occasional travel may be required. Experience with expense management systems (e.g. Concur) is a plus. The A's Social Impact & Belonging Statement: Social Impact & Belonging are in our organizational DNA. Our commitment to these values is unwavering - on and off the field. Together, we continue to build an inclusive, innovative, and dynamic culture that encourages, supports, and celebrates belonging and amplifies all voices. Combining a collaborative and innovative work environment with talented team members, we've created a workforce in which every team member has the tools to reach their full potential. Equal Opportunity Consideration: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

NB Civils has been established for over 15 years and provides a wide range of civil engineering services throughout Rhondda, Cardiff & Bridgend and the surrounding areas. We offer a high standard of service for both domestic and commercial clients and tailor our services to meet specific requirements. Job Description We are seeking a high-level Executive and Personal Assistant to support one of our clients. This company has a strong international presence, coupled with this Executive's passion for personal international travel, so this person must be excited and willing to support with the coordination of frequent domestic and international travel bookings. This Executive will also appreciate one's flexibility in handling urgent company and personal matters as they arise. Responsibilities: Managing multiple calendars extensively Arranging domestic and international travel Composing emails and other correspondence on behalf of the VP Coordinating company-wide and personal events Tracking all deadlines for the VP Qualifications Bachelor's degree required Previous experience, a year, working in a mid-to-large size company as an EA/PA Must be thick skinned Proficient in MS Office Suite Must be detail-oriented and have strong organizational skills Able to keep a professional demeanor in a fast-paced work space Additional Information An opportunity to make a meaningful difference in the business. You make the difference. You matter. Flexibility and work/life balance Medical / Dental / Vision/ Prescription Drug Coverage 401(k) Retirement Plan with Company match Vacation and Holiday pay

Roebuck Law Firm, a thriving Plaintiff Personal Injury Law Firm based in Las Vegas, is searching for a dedicated and resourceful Bilingual Personal Executive Assistant. This pivotal role requires an individual who is adept at managing a wide range of administrative tasks while providing bilingual support to our legal team and clients. We pride ourselves on our commitment to excellent service and seek to add a professional to help enhance our operations. Position Overview: The Personal Executive Assistant will work closely with the executive staff and attorneys to facilitate efficient workflow, manage schedules, and handle various communications in both English and Spanish. The ideal candidate must possess exceptional organizational skills and the ability to handle multiple tasks while ensuring a positive interaction with our clients. This role requires managing tasks related to both the office and home, including schedules, communications, travel, errands, and personal projects. It is ideal for someone highly organized, proactive, and tech-savvy, who thrives in a dynamic environment and enjoys acting as a key right-hand to an executive. Responsibilities: Email, Communication & Calendar Management Triage and filter high-volume email inboxes (personal and professional) Flag urgent items, draft simple responses, and organize emails into clear folders/labels Manage calendar: schedule and reschedule appointments, calls, and meetings Coordinate communication with service providers, vendors, and contacts via phone, text, and email (English & Spanish) Personal Life Management Book and manage personal appointments (medical, dental, car service, home services, etc.) Handle travel logistics: flights, hotels, rental cars, and detailed itineraries Assist with personal projects, to-do lists, and follow-ups Research and compare options for purchases, services, and vendors Administrative & Organizational Support Fill out forms, applications, and basic paperwork accurately Maintain organized digital files, notes, and checklists Track deadlines, reminders, and renewals (licenses, subscriptions, etc.) Run light personal errands as needed (if local and agreed in advance) Executive & Professional Support Prepare correspondence, documents, and reports Coordinate professional travel and logistics Support special projects and act as the point of contact for scheduling and coordination Requirements Must-Have Qualifications: Fluent in Spanish and English (spoken and written) Prior experience as a personal assistant, executive assistant, or administrative assistant Strong email and calendar management skills (Gmail, Outlook, or similar) Tech-savvy: comfortable using smartphones, cloud drives, basic apps, and learning new tools Extremely organized, detail-oriented, and reliable High level of discretion and confidentiality with personal, financial, and professional information Strong written communication skills and professional phone etiquette Must be based in or near Las Vegas, Nevada Nice-to-Have: Experience working with busy professionals, business owners, or executives Comfort using productivity tools (e.g., task managers, shared calendars, basic spreadsheets) Prior experience working with Spanish-speaking families or clients Flexible schedule to occasionally handle time-sensitive items Benefits Because this position is currently offered as a 1099 Independent Contractor role, traditional employee benefits do not apply during the contract period. However, Roebuck Law Firm is committed to building long-term relationships with high-performing team members, and certain benefits may become available in the future if the contractor is transitioned into a W-2 employee position. Current Benefits for 1099 Independent Contractors As an independent contractor, you will have the flexibility and autonomy that come with contractor status, including: Flexible Scheduling (based on project needs and firm deadlines) Remote or Hybrid Work Options (when applicable to your duties) Opportunity for Long-Term, Ongoing Work based on performance Professional Growth and Skill Development through exposure to personal injury law processes Competitive Contract Compensation Potential Future Employee Benefits If the Firm determines that you are an ideal long-term fit and extends an offer for a full-time W-2 employee position, you may become eligible for the following benefits: Health, Dental, and Vision Insurance Paid Time Off (PTO) & Paid Holidays 401(k) Retirement Plan (with potential employer match) Performance-Based Bonuses Continuing Legal Education (CLE) Support (for qualifying legal positions) Professional Development & Training Opportunities Employee Wellness and Work-Life Balance Programs Important Note All employee benefits listed above apply only to W-2 employee positions and are not available during the 1099 contracting phase. Eligibility for any future benefits is contingent upon the firm offering-and the contractor accepting-a formal employee position. How To Apply: Please submit your job application along with a paragraph or two explaining how you would be an asset to the firm given your experience in the "Summary" field of the application.

CSC Generation is an AI-native holding company re-engineering omni-channel retail. We acquire iconic brands and transform them with Genesis-our operating platform combining a data fabric, automation engine, proprietary tools, and shared services-to modernize operations, elevate customer experience, and expand margins. With more than $1B in revenue across 13 brands, our portfolio includes Sur La Table, Backcountry, One Kings Lane, and others that serve as real-world innovation labs. We're hiring a Personal Executive Assistant to support our CEO. This is not a traditional EA role focused only on gatekeeping and travel booking. It's a high-leverage, systems-driven role for someone who loves using technology (especially AI/automations) to keep a complex life and calendar running smoothly-often beyond standard business hours. You must be detail oriented, quick, available, adaptable and comfortable with constant change in a fast-paced environment. This is a contract position at $34/hour, starting at ~20 hours/week during a probationary period, with the potential to convert to full-time (40-50 hours/week) if there is mutual fit. LinkedIn profile must be on resume or application to be considered.Please read job description closely before applying & only apply if you believe you're a good fit for this role.What You'll Do: Own a very dynamic calendar. Manage a heavy volume of meetings across time zones. Book, rebook and cancel meetings as priorities change. Communicate changes. Run the CEO's day like a control tower. Send/schedule daily schedules and reminders before each block of meetings, including “prep now,” “join in 5 minutes,” and “leave now” nudges. Time management for in-person meetings (max ~3 per week). Track traffic and transit time so that reminders reflect when to leave, not just when a meeting starts. Adjust alerts if conditions change and build simple automations so this process gets smarter over time. Travel & flight management. Track flights, typical security wait times, and airport busyness using available tools. Recommend when to leave, how much buffer to add, and proactively flag risks (weather, delays, tight connections). Occasionally change flight or seat. Use AI and automation to increase leverage. Apply tools like ChatGPT, Claude, Gemini, and others to draft communications, summarize information, create checklists, and streamline scheduling workflows. Set up and maintain simple automations (rules, zaps, shortcuts, scripts, etc.) that reduce repetitive work and help the CEO stay on track. Keep communication and follow-through tight. Track decisions, follow-ups, and priories in a shared note with CEO. Nudge the right people at the right time to keep things moving. Who You Are: Calendar and time management is your superpower. You have experience managing a high-volume, frequently changing calendar for a senior leader, founder, or equivalent. You're comfortable creating calendar invites across Outlook & Google Calendars and adjusting on the fly. AI-curious and automation-minded. You already use AI tools (e.g., ChatGPT, Claude, Gemini, n8n, Zappier & etc.) in your work or personal life. You enjoy experimenting with new tools, setting up automations, and continuously improving your systems. Candidates who do not use or fundamentally don't want to use AI tools will not be a culture fit for this role. Comfortable with non-traditional hours. You understand that supporting an executive sometimes means after-hours and occasional weekend availability for urgent changes, travel issues, or priority shifts. Responsiveness is CRITICAL for this role. High judgment: you know when to ask vs. when to act. You're comfortable asking clear, concise questions when context is missing. You know when to pause and clarify versus when to take a best-effort step and move things forward. You're proactive without being reckless. Organized, precise, and discreet. You notice small details that prevent big problems. You handle sensitive information with confidentiality and professionalism. You communicate clearly and succinctly in writing and verbally. Thick-skinned and low-ego. You're comfortable with direct, candid feedback and fast-paced, sometimes blunt communication. You don't take things personally, you recover quickly from changes or mistakes, and you focus on fixing the problem and moving forward. $34 - $34 an hour The CSC family of brands provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, provincial, state or local laws. The CSC family of brands is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, please contact [email protected]. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.