Executive assistant jobs in League City, TX

The Executive Assistant plays a critical role in providing administrative support to the executive team at REE Medical. This role requires a highly organized and proactive individual who can handle a wide range of administrative and executive support tasks. The Executive Assistant will be responsible for managing calendars, scheduling meetings, coordinating travel arrangements, preparing reports, and handling confidential information. This role requires someone who can work independently, prioritize tasks, and maintain a high level of professionalism at all times. Responsibilities: Manage and maintain executive calendars, schedule meetings, and coordinate appointments Coordinate domestic and international travel arrangements including flights, accommodations, and ground transportation Prepare and edit correspondence, communications, presentations, and other documents Handle sensitive and confidential information with professionalism and discretion Organize and maintain electronic and hard copy files and records Assist with preparation of reports and presentations Coordinate and support various projects and initiatives led by the executive team Act as a point of contact between the executive team and internal/external stakeholders Provide general administrative support as needed, including answering phone calls, responding to emails, and ordering office supplies Requirements: Proven experience as an executive assistant or administrative assistant supporting senior executives Strong organizational and time management skills Excellent verbal and written communication skills Ability to handle confidential information with professionalism and discretion Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook) Ability to multitask and prioritize tasks in a fast-paced environment Attention to detail and problem-solving skills Ability to work independently and collaboratively with a team Bachelor's degree or equivalent experience Requirements Key Qualifications: 3+ years of experience as an executive assistant to a CEO and/or senior executives Excellent organizational and time management skills Strong written and verbal communication skills Ability to handle sensitive and confidential information Proficiency in MS Office suite Ability to multitask and prioritize tasks effectively Attention to detail and problem-solving skills Strong interpersonal skills and ability to work well with others Bachelor's degree or equivalent experience preferred Benefits What REE Offers you: At REE, we believe in empowering our employees to thrive both personally and professionally. When you join our team, you become part of a dynamic and inclusive work environment where innovation and collaboration are celebrated. Comprehensive Benefits Package - Competitive salary: $85,000-$110,000 Salary Depending on Experience. - Health, dental, and vision insurance with Company-sponsored Life Insurance - Retirement savings plan with company match - Vacation time off, sick time off, and holidays Work-Life Balance - Flexible work schedules + hybrid options - Remote first environment with company-wide conferences annually - Employee assistance program for personal and family well-being Perks and Rewards - Employee discounts on products and services through Insperity - Recognition programs for outstanding performance - Company-sponsored social events and activities REE is only able to hire US citizens or those who are authorized to work in the US as full time employees (we do not provide visa sponsorship). This information is provided in compliance with Equal Pay Regulations across the US and is the company's good faith and reasonable estimate of the compensation range and benefits offered for this position. The compensation offered to the successful applicant may vary based on factors including experience, skills, education, location, and other job-related reasons. REE Medical participates in E-verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Not open to 3rd party recruiters or submissions. REE will never ask for personal information or to purchase anything during the interview process, only communications from ***************** domain are representative of REE Medical, LLC.

* Provide support to the assigned leaders and/or producers to ensure company goals and objectives are accomplished and operations run effectively * Manage professional and personal scheduling, including agendas, email correspondence, travel arrangements, and other related logistics * Coordinate complex scheduling and extensive calendar management, including the content and flow of information between parties * Prepare and submit statements, expense reports, and other documents * Assist with project management and event planning, as requested * Perform administrative and office support, including spreadsheet creation, maintenance of documentation, utilization of filing and database systems, and other clerical functions * Additional responsibilities as requested by leadership

Senior Executive Assistant - Office of the President - (2506711) Description Minimum Qualifications:Associate's degree or equivalent and seven years of professional experience at the executive level. Job Description:To provide executive-level support, including research and analytical duties, to the President, the President's Chief of Staff, and the President's team in carrying out the missions of the institution. Serves as a liaison between the President's Office and the institution-at-large. Provides support in daily operations by collaborating with and providing leadership and guidance to other staff members in the executive suite. Maintains and promotes a cooperative, collaborative, customer-focused work environment and effective communication between the Office of the President and members of the public and the organization as a whole. Preferred Qualifications:Relevant UTMB or healthcare experience. Job Duties:Serves as the liaison and interface between the President's Office, Chief of Staff, and the institution-at-large, its committees, and the education, health care, and research staffs. Provides direct administrative support to the President by managing schedules/calendars; handling email, mail, and telephone contact; planning travel; completing documentation for expense reimbursement; and other executive-level administrative support tasks. Executes, with minimal direction, administrative duties at the highest level, using significant discretion and judgment. Receives and tracks various requests, communications, and projects for the President and keeps the President informed about the progress and completion of these projects. May include conducting brief background research on organizations/constituents seeking interaction with the President. Promotes effective intra- and inter-office communication; ensures requests are responded to professionally and effectively, and deadlines are met. Supports patient advocacy by communicating efficiently with the Patient Services division to ensure that patients have access to appropriate information and resources and that patient complaints are resolved confidentially and appropriately. Manages the daily operations of the President's Office by collaborating and communicating effectively and providing leadership and guidance to other members of the President's team. Assist in developing the budget for the President's Office; tracks expenses and fund expense usage reports for endowments under the control of the Office of the President. Oversees and assures compliance with annual space survey, surplus inventory tracking, web trax inventory, and serves as inventory asset custodian. Serves as the liaison for communication and operations with areas that report directly to the President. Plans, organizes, and coordinates administrative responsibilities, including site visits, meetings, conferences, teleconferences, special events, speaking engagements, and other activities. Assists top executives in establishing and attaining goals and objectives. Coordinates and interacts with other executives and administrators or their associates, within institutional, system, or governmental settings. Prepares or directs preparation of reports, graphs, and charts. Responds to or initiates correspondence of a confidential or technical nature. Assist in maintaining updated institutional committee membership lists, appointment letters, and charters, and ensure selection of members and completion of annual appointment letters in a timely manner. Interviews candidates for administrative staff positions within the department. Represents the President's Office with the highest level of integrity, confidentiality, professionalism, respect, and a commitment to serving others. Adheres to internal controls and reporting structures. Performs related duties as required. Salary Range: Actual salary commensurate with experience. Work Schedule:Monday through Friday, 8 am to 5 pm, and as needed. Qualifications Equal Employment OpportunityUTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities. Primary Location: United States-Texas-GalvestonWork Locations: 0129 - Administration Bldg 301 University Blvd. Administration Building, rm 604 Galveston 77555 - 0129Job: Clerical & Administrative SupportOrganization: UTMB Health: RegularShift: StandardEmployee Status: ManagerJob Level: Day ShiftJob Posting: Nov 24, 2025, 10:37:40 PM

Job Description Aria Signs & Design is looking for an Executive Assistant to join our company. This vital role provides administrative support, meeting coordination, event planning, travel coordination, expense reporting and many other administrative tasks for our leadership. The ideal candidate will be organized, a specialist at administrative support and a team player who can efficiently work with all levels of employees. Responsibilities: Administrative support - Coordinate all aspects of business meetings and events. Provide data entry, calendar coordination, and serve as a master of Microsoft Office Suite. Review and respond to correspondence and draft appropriate responses for the president of the company. Other - Manage expenses and prepare reports with receipts and other forms of documentation. General administrative support and other duties as assigned. Requirements: Minimum of two years of experience supporting an executive or manager Excellent communication and organizational skills with the ability to multitask Creative problem solving and practical time management skills Be able to assist multiple departments and be on top of their assigned task. Powered by JazzHR 4TPHA3mvi4

Job Description Top AmLaw 200 law firm seeks an associate to join their Executive Compensation & Benefits Group in their Houston, Dallas, or New York office. The ideal candidate should have 1-6 years of executive compensation experience in a law firm environment or equivalent.

Open iT is a leading provider of advanced hardware & software usage reporting and optimization solutions. It's a software asset management solution which can meter and report on how individuals or groups use applications, servers, storage, databases and services across an enterprise. Open iT enables fully customizable usage reporting, granular chargeback for software and hardware usage, and industry-leading automated license management capabilities across Windows, Unix and Linux platforms. Founded in 1999, with offices in the Americas, Europe and Asia, Open iT, Inc. creates software for IT resource monitoring, reporting and optimization. "Our mission is to help companies around the globe reduce the cost and complexity of managing corporate IT assets." What Clients Say: " Open iT Software has helped us manage costs as we expand the business, supporting and supplying the needs of our highest producers. “We could not have done this without a tool like Open iT LicenseAnalyzer. It meters usage 24/7, always hard at work for us, analyzing and providing data for optimizing our software resources, even as we reduce or expand our activity levels. This is not a once a year job!" Dan Shearer, Manager Technology Enhancement , Burlington Resources "The ability to view our utilization rates and share this information with our administrators has brought our users a greater awareness of waste. Initially, our administrators were given the task of reducing and eliminating unnecessary licenses, but recently users have been trying to take on this responsibility themselves." Mr. Dai Matsubara, Chief of Global Information Systems HQ Engineering Systems Department , Nissan " Open iT LicenseAnalyzer has allowed us to monitor license usage and remove dormant licenses. This makes our license usage more efficient and reduces the need to purchase additional licenses." Dan Skantze, Senior Engineer Information Management , Norsk Hydro ASA "Newfield Exploration chose Open iT for the license monitoring software because it is the best in its class. When Newfield looked for information regarding its license usage, Open iT's technology, support and personnel were heads and shoulders above the rest of their industry peers." Jim Day, GeoscienceSystems Manager , Newfield Exploration " Open iT is an indispensable tool for monitoring and managing our data resources." Ole Preben Berget, Head of Reservoir Engineering Department & Chairman of the Computer Advisory Board , Statoil Job Description The Executive Assistant will directly provide administrative assistance to the CEO to help him ensure smooth transactions. He/ she will manage/oversee all communication, projects, and initiatives for the CEO. Key Responsibilities: The main responsibilities for this position include, but are not limited to: Responding to emails and document requests on behalf of the CEO Scheduling appointments and meetings. Conducting research and networking Maintaining confidentiality of highly sensitive information Updating job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations. Completing projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; adjusting plans. Qualifications Required Qualifications: Highly-developed interpersonal skills including listening skills, attitude, exhibiting a professional, energetic, proactive and enthusiastic demeanor Excellent written and oral communication skills Well-organized, detail-oriented, and has the ability to keep thorough and precise records and to multi-task with great follow-up skills Proficient in Microsoft Office Preferred Qualifications: Experience from a software publishing or sales organization Has experience in working independently and being flexible, adjusting priorities and tasks in real time to support the objectives of the management in similar organizations Team player, reliable and has a positive attitude Additional Information Benefits: Base Pay and Commission Health and Dental Plan (Co-pay & HSA) 401K Plan Extended Maternity Leave

Get ready to buckle up and meet the powerhouse that's revolutionizing the Oil & Gas industry - ROGII! We're a dynamic team of tech enthusiasts who are not afraid to take risks and bring innovation to the forefront with our comprehensive software solutions. Here at ROGII, we're all about optimizing well operations and streamlining workflows for clients all over the world. And we've been smashing that goal out of the park with products that have been adopted by over 350 clients worldwide! But hey, we're not your average team. We're made up of ROGII Stars - creative, out-of-the-box thinkers who are always developing and improving our products with our users in mind, and you can find us all around the world. With each new day, we're pushing the boundaries of what's possible in our industry and having a blast while we do it. Now, here's your chance to join our team and help us continue being the unparalleled leader in our field. Join the revolution and let us help you lead the digital transformation for the Oil & Gas industry. We're seeking our next ROGII Star who can help us scale towards that goal. Let's ROGII and lead the digital transformation for the Oil & Gas industry together! Are you ready to embrace the future with us? About the Role Job Type: Full-time We are seeking a highly organized and dynamic individual to join our team as an Executive/Personal Assistant. In this role, you will provide comprehensive administrative support to our executive leadership while also managing personal tasks to ensure seamless day-to-day operations. Responsibilities: Executive Support: Calendar Management: Efficiently organize and manage schedules, appointments, and meetings for executives. Travel Coordination: Arrange complex travel itineraries, including flights, accommodations, and transportation. Communication: Facilitate effective communication by managing emails, calls, and other correspondence on behalf of executives. Document Preparation: Draft, edit, and proofread documents, presentations, and reports as needed. Meeting Support: Prepare meeting agendas, attend meetings, and take accurate minutes as required. Personal Assistance: Personal Calendar: Coordinate personal appointments, family events, and social engagements. Errands and Tasks: Manage personal errands, including shopping, deliveries, and other ad-hoc tasks. Home Office Organization: Oversee organization and maintenance of personal and home-related documents. Administrative Support: Office Management: Maintain a well-organized office environment, including inventory management and ordering supplies. Expense Management: Track and reconcile expenses for both professional and personal activities. Confidentiality: Handle sensitive information with discretion and maintain a high level of confidentiality. Requirements: Previous experience as an Executive Assistant or Personal Assistant is preferred. Ability to manage multiple tasks and priorities with a high level of efficiency. Valid drivers license and a clean driving record. Strong written and verbal communication skills. Proficient in Microsoft Office Suite and other relevant office software. Capable of adapting to changing priorities and handling unexpected situations with poise. Demonstrated ability to handle confidential information with utmost discretion. At ROGII, we value diversity and are committed to creating an inclusive environment for all employees. We offer a competitive salary, comprehensive benefits package, and opportunities for professional growth and development. If you are passionate about accounting and want to be part of a dynamic team that is revolutionizing the Oil & Gas industry, we encourage you to apply for this exciting opportunity.

The Personal Executive Assistant provides personal and administrative support, facilitates communication with high profile talent, agents, and other executives and represents the CEO and company professionally. Our client offers a collaborative, fast-paced and high performing environment that requires a high degree of customer service and communication skills. Responsibilities: Works closely with the CEO to understand priorities, tracking progress throughout business day and maintains alignment with objectives. Maintains CEO's calendar, coordinates meetings and appointments and keeps parties appropriately informed on a timely basis when changes occur Screens incoming calls and correspondence and responds independently as needed Provides personal assistance such as running errands, assisting with projects, helping with ordering cards and gifts, routine tasks, and arranging travel Responsible for the oversight of office housekeeping, supply and office management Arranges, books and monitors details of complex travel and itineraries Prepares expense reports and reconciles corporate credit card account Collects and compiles data, preparing assigned standard reports, communicating with various external and internal partners as required Organizes and facilitates meetings, appointments, and conference calls as requested Creates and maintains presentation, database and spreadsheet files Organizes programs, events, meetings or conferences by arranging facilities and caterers Prepares correspondence, filing, photocopying, scanning, and fax and mail distribution as required Request couriers and deliveries Supports and demonstrates strong commitment to organization policies and procedures Exercises discretion and maintains confidentiality at all times Qualifications Bachelor's degree preferred but High School diploma or equivalent (G.E.D) with 2 years of related training/experience may be substituted Prior work experience in similar role required, preferably in entertainment industry Demonstrated proactive approach to problem-solving with strong decision-making capability and ability to work independently Demonstrated ability to work collaboratively in a team environment Exemplary planning and time management skills and ability to multi-task and prioritizing workload Excellent interpersonal, verbal and written communication skills Full comprehension of office management systems and procedures; up to date with advancements in office applications and tools; demonstrated proficiency with Google Docs and MS Office application

About Us: Rise Group Management is a leading organization with a robust portfolio in construction, real estate, and insurance. We value innovation, collaboration, and excellence, ensuring a supportive and growth-oriented workplace. Job Description: Rise Group Management & Benchmark Insurance Group is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to senior leadership. This full-time position is based in Houston, TX. If you are an ambitious professional who excels in managing complex schedules, improving processes, and maintaining efficiency across various departments, this role is perfect for you! Key Responsibilities: Calendar & Task Management Manage executive calendars, scheduling priorities, and meetings. Prepare and organize weekly and monthly task reviews. Take ownership of meeting minutes, correspondence, and report preparation. Organize and maintain physical and digital records for executive projects. Ensure seamless coordination for internal and external events. Design & Marketing Oversee web development and branding projects, ensuring deadlines are met. Contribute to copywriting, social media strategy, and content creation. Maintain brand consistency across materials for Rise Group and its subsidiaries. Design and manage visual assets for campaigns, flyers, and outreach materials. Human Resources Oversee employee onboarding, offboarding, and HR compliance for multiple entities. Collaborate on recruitment, performance reviews, and team metrics. Develop and manage employee engagement and HR documentation processes. Vendor Management Onboard and supervise vendors for maintenance and service contracts. Obtain competitive bids and negotiate contracts to maximize value. Monitor vendor performance and manage disputes. Qualifications: Advanced organizational and communication skills. Experience with task prioritization and project delegation. Proficiency in Google Drive, Microsoft Teams, and QuickBooks. Creative flair in web development, branding, and marketing projects. Familiarity with HR processes and property management. Benefits: Starting annual salary: $60,000. Comprehensive benefits package, including: Health insurance (100% covered). 14 days of paid time off. Company credit card and cell phone. Opportunities for professional growth within a dynamic organization.

Executive Assistant to the President Reports To: President Position Type: Full-Time Description: The St. John Paul II Foundation is a national Catholic apostolate proclaiming the Good News about life and family through education and formation. We accomplish our mission through three hallmark initiatives - Together in Holiness, Converging Roads, Clergy Initiatives. The Executive Assistant to the President will be responsible for planning the Splendor of Truth Gala and assisting the President in the management of a portfolio of major donors and fulfilling the other duties of overseeing the organization. Foundation's Philosophy of Philanthropy: We believe that prospective and current donors are persons who deserve to be treated as persons. We emphasize the importance of cultivation, an apostolate of friendship, and “becoming an expert in the humanity” of the donor. Cultivation and extending invitations to prospective donors requires boldness, patience, and persistence. It is essential that development activities encourage, rather than discourage, care for the soul, growth in faith, and deepening of family and professional life of the donor. In addition, the Executive Assistant agrees to teach, advocate, encourage, counsel, and witness in keeping with the beliefs and practices of the Catholic faith and teachings. Major Duties: Act as an extension of the Office of the President. Manage both business and personal schedules of the President by coordinating and organizing meetings, appointments, events, and travel arrangements with an ability to anticipate competing demands in order to prioritize tasks based on importance and urgency. Proactively gather documents for meetings, prepare presentations, and organize reports. Sit in on meetings and take minutes, if requested. Work closely with Chief of Staff to maximize the President's travel plans by arranging meeting logistics and planning social events with current and prospective donors in the destination city and ensuring that the President has a detailed travel agenda and any supporting documents prior to departure. Assist President in communication and action steps to ensure prospects and donors move regularly through the donor management cycle by prioritizing emails and phone calls, drafting correspondence, and responding on behalf of the President. Proactively coordinate and set up meetings, meals, drinks, or coffees with donors and “Friends of the Foundation”. With the guidance of the President, maintain a communication schedule and ongoing stewardship notes for current donors. Plan and oversee all aspects of the Splendor of Truth Gala (i.e. coordinating details, securing event committee, and organizing volunteers and staff, etc.). Plan, coordinate, and execute special events for the Office of the President, including post-event follow-up. Familiarize yourself with the President's fundraising portfolio; update and maintain the President's portfolio of donor records within the database and giving charts throughout the year. Attend and represent Foundation at social and other external events. Serve on-site at local conferences and attend other miscellaneous philanthropy meetings or events. Maintain strict confidentiality with all matters. Contribute to the professional environment and Catholic culture of the Foundation. Participate in staff meetings and other projects connected with the Foundation and perform other duties as assigned by the President. Qualifications: Associate's or Bachelor's degree or relevant experience in Business or Office Administration Proficiency in Microsoft Office Suite and Google Suite Strong organizational and project management skills, as well as excellent attention to detail Excellent written and verbal communication skills Strong Candidates will: Manifest a passion for the Church's teaching on the Gospel of the Family and the Gospel of Life. Demonstrate an ability to manage several high-level projects simultaneously and with great attention to detail. Exhibit an ability to independently move projects forward, prioritize tasks, and meet various deadlines across multiple projects. Maintain a high level of professionalism in working with Church officials, staff, partners, and benefactors. Possess knowledge of how to implement and execute a successful marketing strategy. This position is located in the Greater Houston area and requires the candidate to work in-office. The ideal candidate will be in the area or willing to relocate. Compensation is commensurate with education and experience.

The Executive Admin (EA)provides executive admin support to the will provide direct support to the Chief Human Resource Officer, as well as assisting the HR department. The successful Executive Admin will be a dynamic self-starter who shows sound judgement in making decisions on behalf of the CHRO for administrative tasks. The EA possess a high level of integrity and discretion in handling confidential information, impeccable attention to detail, and professionalism in interactions with stakeholders (internal and external). Will demonstrate effective communications skills, both verbally and written, and show the ability to complete complex tasks and project quickly and react with appropriate urgency to situations that require quick turnaround. The Executive Assistant - CHRO will also serve as back-up to the Executive Assistant to the CEO. Responsibilities: • Provide excellent executive administrative support • Operate, Act as the point of contact between the CHRO and internal/external stakeholders (i.e. employees, franchisees, etc.) • Routinely approve administrative request (i.e. time cards) • Responsible for handling confidential and time sensitive information • Calendar management, Management of multiple calendars (scheduling, rescheduling, and proactive management of daily schedule) • Manage travel arrangements • Support General clerical/admin needs (copying, filing, voicemail, supplies, office set-up, meeting notes etc.) • Assistance with preparing documents and PowerPoints for executive level meeting, including board meetings • Support daily email by reviewing, filtering, prioritizing, draft and edit • Prepare meeting agendas, presentation materials, minutes and follow-up on action items • Timely Preparation of documents for meetings • prepare E-expense report-sorting • Maintain efficient documentation and filing system • Recognize when Project support isas needed • Assist HR team with admin needs as time permits • Flexibility to be available after-hours to support after-hours meeting and handling urgent issues Qualifications : • 2-5 years' experience in executive (C-suite) administrative support, preferred • HR background, preferred • Ability to prioritize, manage multiple tasks and maintain high level attention to detail, required • Excellent written and verbal communication, required • Proficient in Microsoft Office (Word/PowerPoint/Excel), MS Teams, Skype, Concur required Skill Sets: • Strong verbal and written communication skills • Ability to work with highly sensitive and confidential information • Flexible; able to work in fast-paced environment • Strong customer service orientation • Highly organized and able to work independently • Take initiative, when need is present • Excellent time management skills • Proactive approach to problem solving with strong decision-making capability Benefits Participation Available to Regular Full-time Employees: • Bonus Program • Paid Time Off • Medical • Dental • Vision • 401k • Company Paid Holidays • ...and many more! ABOUT US TDC's business expertise spans a range of industries, solutions and geographies with core capabilities in the areas of technology management consulting, public safety & homeland security, IT project management, and systems integration. Since its inception in 1995, TDC has worked consistently in all practice areas for numerous clients including local, state and federal government, Department of Defense and the private sector. The National Capital Region government agencies depend on TDC for their success.

The UTHealth Department of Internal Medicine in Houston, TX is seeking a highly organized and experienced Senior Executive Assistant to provide top-tier administrative support to executive leadership. This role involves managing complex schedules, overseeing large-scale document editing, and serving as a trusted gatekeeper between leadership and the department. The ideal candidate will demonstrate exceptional discretion, initiative, and independent judgment, along with strong soft skills such as executive presence and emotional intelligence. Experience in healthcare administration, higher education, or academic support is preferred, as well as a background in writing and editing grants, biosketches, and manuscripts. Once you join us you won't want to leave. It's because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you'd expect from a top healthcare organization (benefits, insurance, etc.), plus: * 100% paid medical premiums for our full-time employees * Generous time off (holidays, preventative leave day, both vacation and sick time - all of which equates to around 37-38 days per year) * The longer you stay, the more vacation you'll accrue! * Longevity Pay (Monthly payments after two years of service) * Build your future with our awesome retirement/pension plan! We take care of our employees! As a world-renowned institution, our employees' wellbeing is important to us. We offer work/life services such as... * Free financial and legal counseling * Free mental health counseling services * Gym membership discounts and access to wellness programs * Other employee discounts including entertainment, car rentals, cell phones, etc. * Resources for child and elder care * Plus many more! Position Summary: Provides administrative support to the highest levels of executive leadership under general supervision. Performs work that is varied and generally administrative and/or project oriented with analysis. Work regularly requires use of initiative, discretion and independent judgment. This position may perform some secretarial support. Additional guidance may be provided with a detailed position description. Position Key Accountabilities: * Resolves general to complex inquiries and questions and responds to correspondence or telephone contacts in area of responsibility within guidelines established by supervisor. * Composes correspondence and memoranda, prepares graphs, tables and manuscripts, speeches and mass communications, and prepares reports and presentation materials. May assist with grant and contract materials. * Schedules and maintains calendars and travel itineraries; coordinates related arrangements in compliance with all University, governmental, and/or grant policies and guidelines. * Responsible for filing systems, accuracy and compliance of files, records and reports for assigned area. Maintains knowledge base of legal and regulatory requirements of files. * Receives, classifies, reconciles, consolidates, and/or summarizes documents and information. * Compiles data from reports using required knowledge of departmental, project, and/or university policies and procedures. * Accountable for data entry and accurate and timely submission of data for processing in the financial and/or human resources systems. * Coordinates meetings and gatherings, room assignments, invites participants, and arranges refreshments and equipment as needed. May prepare and distribute meeting minutes. * May approve and coordinate purchases of office supplies and equipment. * Screens calls and emails and receives and directs visitors. * Retrieves information from departmental, university and/or system levels and/or project records and produces reports with analysis. * Regularly handles the highest level of confidential information and sensitive issues. * Provides guidance and direction to lower level staff. * May be expected to train entry level clerical staff. May lead support staff. Assists with interviewing, orientation and scheduling of staff. Provides input into lower staff performance evaluations. * Serves as a high level administrative liaison with others within and outside assigned areas regarding administrative issues on purchasing, personnel, facilities and operations. * May maintain or reconcile financial records/reports. FMS training with a passing score may be required. May have limited signature authority. * Advises on and may draft policy and processes as assigned by supervisor. Is responsible for making routine decisions and judgment calls, and may assist or make recommendations regarding complex or impactful decisions. * Other duties as assigned. Certification/Skills: * Advanced working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required. Use of University financial systems may be required. Minimum Education: * High School diploma or equivalent required. Bachelor's degree preferred. Minimum Experience: * Seven (7) years related work experience required. * Previous experience managing schedules is preferred * Previous experience with large scale document editing is preferred * previous experience working in healthcare administration, higher education, or academic support is preferred * Grant writing/editing, manuscript creation/editing, experience with biosketches is highly preferred Physical Requirements: * Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects. Security Sensitive: * This position is a security-sensitive position pursuant to Texas Education Code §51.215 and Texas Government Code §411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code §117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. §791.4. Residency Requirement: * Employees must permanently reside and work in the State of Texas.

Are you interested in joining our team? Chat with our digital assistant to learn more about our company and apply right from your mobile device! Text ETP to 25000 to get started or apply through this web posting if you prefer. Energy Transfer, recognized by Forbes as one of America's best large employers, is dedicated to responsibly and safely delivering America's energy. We are driven to inspire our employees to create superior value for our customers, our investors, a sustainable future and giving back to the community where we have long-standing commitments to causes including MD Anderson Children's Cancer Hospital, The Salvation Army, The American Red Cross, Ronald McDonald House and many more. We value all of our employees who make our growth and success possible. We are proud to offer industry leading compensation, comprehensive benefits, 401(k) match with additional profit sharing, PTO and abundant career opportunities. Come join our award winning 12,000 strong organization as we fuel the world and each other! Summary: This position will be responsible for supporting members the leadership team. Essential Duties and Responsibilities: * Maintain calendar and contacts in Outlook * Schedule and coordinate meetings including making travel arrangements * Prepare of and other leaders monthly expense reports in Concur system and submission to senior management for approval * Review of direct reports expense reports and time reporting * Serve as department liaison with Service Desk/IT/HR when systems and equipment issues arise that impede employee work completion * Manage weekly out-of-office calendar for division employees * Gather monthly highlights and compile division highlight report * Ensure timely coding and submission of department invoices, including subscription, consulting, legal, and other various services and provide administrative support for the process flow of invoices through vendor payment * Act as SharePoint Administrator - grant access to S/P, update home page, create folders or libraries as necessary * General administrative duties such as handling phones, copies, faxes, scans, mailings, service desk requests, supply orders, etc. * Maintain physical and digital records, including electronic filing of supply and other term contracts * Act as mobile device POC * Initiate and track new hire and employee office and equipment moves, coordinate office moves * Schedule and coordinate interviews for outside candidates including coordinating travel with travel agency * Train employees on Concur, eTime, WebEx, DOA, SmartSheets, etc. * Coordinate building activities, holiday lunches, executive visits, quarterly update meetings, etc. * Provide additional support where needed within the departments * Act as resource for division on company policies and general knowledge Requirements: Education and/or Experience, Knowledge, Skills & Abilities: * High school graduate or equivalent * 2+ years using computer systems, basic office equipment and working with multiple levels in an organization * Enthusiastic, personable, professional, and positive attitude with capability to deal directly with people * Solid time management skills, critical thinking capability, ability to handle multiple projects, meet deadlines, and function independently and efficiently in a fast-paced and demanding environment * Strong attention to detail * Problem solving and research skills, with ability to recognize issues and source solutions * Ability to communicate clearly, verbally and written * Excellent organizational skills and work ethic * Flexibility with ability to work in a team setting supporting several people * Professionalism in representing senior executives * Must be able to maintain a high level of confidentiality * Functional knowledge of Microsoft Office software: Outlook, Word, Excel, PowerPoint Preferred Qualifications: * College degree or some college experience * 5+ years as an administrative assistant or equivalent * Experience with Adobe Pro, Visio, a plus. * Knowledge of SharePoint, Concur, SAP, OpenText, TM1, or any advanced data management or accounting software * Notary Public Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. * Usually, normal office working conditions. * Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing. * Occasional overnight travel may be required. * Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment.

Our Company Changing the world through digital experiences is what we are all about. We give everyonefrom emerging artists to global brandseverything they need to design and deliver exceptional digital experiences! Were passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen. Were on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours! The Opportunity We are seeking an Administrative Assistant to support several Sr. Directors within the Product Specialist organization. The successful candidate will have extreme attention to detail, the ability to proactively anticipate and manage challenges, be a self-starter with strong abilities to manage multiple responsibilities and prioritize appropriately, work efficiently and remain flexible under pressure. A positive attitude and excellent communication skills are a must! What youll do: Daily administrative and business support for Sr. Directors on the Product Specialist team Heavy calendar management (Outlook) and extensive scheduling with both internal and external stakeholders Attend key meetings, take notes and circulate follow-up as necessary Arrange associated business travel and submit expense reports Coordinate special projects including team offsites, team building activities and all hands meetings, team space planning and floor moves, and potentially other types of projects Ability to travel occasionally to provide on-site support at events/conferences Ability to handle frequent interruptions or changes in priorities while remaining flexible and calm under pressure Regularly collaborate with cross-functional Administrative & Executive Assistants and provide backup as needed Continually improve the administrative process for greater efficiency What you'll need to succeed: 5+ years of experience in coordination, administrative, or operations capacity Experience interacting with customers and staff at all levels in a fast-paced, high-pressured environment, with a high level of professionalism and confidentiality Expert knowledge of computer technology, including MS Office Demonstrated ability to quickly turn around projects with polish and accuracy Extremely organized with ability to juggle multiple/complex demands in a fast-paced environment Work effectively with minimal direction, take initiative, and follow through Proven ability to assess and prioritize conflicting demands Must handle confidential information with integrity and exercise discretion Highly organized with strong communication and writing skills Eagerness to network with other Executive Assistants and cooperate as a worldwide team Ability to work well with all levels of management, staff, and outside contact

About the Role The Executive / Personal Assistant to the CEO is a dynamic individual that will play a pivotal role in supporting the CEO and driving seamless operations of her office. Are you an organized multitasker with a keen eye for detail and a passion for providing exceptional administrative support? This is your opportunity to showcase your skills, collaborate with cross functional teams and be the driving force behind our CEO's success. Step into a fast-paced environment where no two days are the same, and your contributions will make a tangible impact on our company's growth. If you're ready to take your career to the next level as a trusted partner and make a real difference, we invite you to join us as our CEO's new Executive / Personal Assistant. Essential Job Responsibilities · Manage and organize the CEO's calendar, including scheduling meetings, appointments, and travel arrangements. Coordinate with internal and external parties to ensure efficient time management. · Handle incoming calls, emails, and other forms of communication on behalf of the CEO. Prioritize messages, draft responses, and ensure timely and effective communication. · Make travel arrangements, including booking flights, accommodations, transportation, and preparing itineraries. Coordinate logistics and necessary travel documents. · Prepare meeting agendas, documents, and presentations. Attend meetings, take minutes, and follow up on action items. Ensure that meeting materials are organized and accessible. · Perform various administrative duties, such as managing files, handling expense reports, processing invoices, and maintaining confidential records. Assist with document preparation, editing, and proofreading. · Provide personal support to the CEO, such as managing personal appointments, handling personal correspondence, and organizing personal events or functions. · Build and maintain professional relationships with internal and external stakeholders, including clients, partners, and team members. Serve as a liaison between the executive and others, representing them professionally. · Conduct research, compile data, and prepare reports or presentations as requested. Providing relevant information and insights to assist the executive in decision-making processes. · Handle sensitive and confidential information with utmost discretion and professionalism. Maintain a high level of confidentiality and ensure appropriate safeguards are in place. · Prioritize tasks, meet deadlines, and manage competing demands effectively, and anticipate needs, proactively address issues, and adjust priorities as necessary. · Identify opportunities to improve efficiency and implement effective organizational systems. · Assist in coordinating and managing special projects, initiatives, or events, and monitor project timelines, track progress, and provide regular updates to the executive. · Oversee the smooth functioning of the CEO's office, including ordering supplies, managing budgets, coordinating with IT support, and handling other administrative tasks as required. · Assist with personal tasks and errands as requested by the executive. Competencies you must have · Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.· Strong written and verbal communication skills, including professional phone etiquette.· Attention to detail and problem-solving abilities.· Ability to maintain confidentiality and exercise sound judgment.· Strong interpersonal skills and the ability to work effectively with individuals at all levels of the organization.· Flexibility to adapt to changing priorities and work in a fast-paced environment. Experience and Qualifications · High school diploma or equivalent; additional education or certifications in office management, or business administration is a plus. · 5+ years experience as a personal assistant or executive assistant, preferably supporting senior-level executives. · Proven experience providing high-level administrative support is crucial for an executive assistant role. This includes managing calendars, scheduling appointments, coordinating meetings, handling correspondence, and organizing travel arrangements. · Demonstrated experience in managing complex calendars and schedules is essential. This includes coordinating appointments, meetings, and events, resolving scheduling conflicts, and ensuring the executive's time is optimized. · Proficiency in office productivity tools, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management systems. Work Environment · Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting. · Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching. Ability to work in both indoor and outdoor environments, and Work with frequent interruptions, maintain emotional control under stress. Background and credit check required. No misdemeanors permitted. Compensation: $15.00 - $18.00 per hour We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Welcome to Makiin, a vibrant and dynamic Thai dining experience nestled in the heart of Houston's prestigious Hanover in River Oaks. At Makiin, we invite you on a culinary journey where traditional Thai plates are reimagined with a modern and inventive twist. Indulge your senses as we take you on an unforgettable adventure, where the rich heritage of Thai cuisine intertwines seamlessly with innovation. Our visionary founder and team of passionate chefs, drawing inspiration from the vibrant streets of Thailand and armed with their creative prowess, have curated a menu that pushes boundaries and surprises even the most discerning palates. Each dish at MaKiin is a masterpiece, meticulously crafted with the finest ingredients, ensuring that it not only pays homage to tradition but also elevates it to new, unparalleled heights. However, MaKiin is much more than the sum of its exquisite dishes. It is a destination that transcends boundaries, where tradition gracefully intertwines with innovation to create a one-of-a-kind experience. While you savor our delectable creations, you'll find yourself immersed in an ambiance that effortlessly fuses contemporary elegance with the welcoming embrace of warm hospitality. The stage is set for you to create cherished memories, engage in captivating conversations, and embark on a culinary journey that resonates long after the last bite. Our journey is propelled by a company culture that thrives on rapid growth and limitless potential. As a member of our team, you'll join a company guided by a passionate management team that is committed to nurturing your talents, fostering your growth, driving the narrative of modern hospitality concepts forward, and crafting history with every innovative idea you bring to life. Welcome to MaKiin -- where tradition meets innovation, and every bite tells a story.

The Executive Administrative Coordinator- oversee and administer the operational support of the executive office, providing executive level assistance and project management to the Boys & Girls Clubs of Greater Houston President & CEO with a dotted line reporting to the Director of Board Governance & Communication (BGCGH). Under the guidance of the President & CEO, this position offers the executive office with a wide range of special projects and support in order to achieve organizational objectives. Ensures excellent preparation and planning for critical meetings with internal and external stakeholders, as well as scheduling coordination. Ensures that executive office has all of the essential knowledge to adequately represent the mission in the community and convey the organization's objectives and priorities. Under the guidance of the Director of Board Governance & Communication, support tasks relating to the board of directors, including meeting planning and coordination, information management, report writing, and scheduling. MAJOR JOB TASKS AND RESPONSIBILITIES: Executive Office (60%) 1. Assist with planning, prioritizing, and organizing support for the executive office of the President & CEO. 2. Collaborate with the President and CEO to oversee the Executive Office's planning, coordination, and execution of meetings. 3. As requested, support the President & CEO with organizing, scheduling, and executing monthly Leadership Team meetings. Coordinate with internal departments to schedule regular and intermittent employee meetings. Maintain precise data pertinent to internal meetings, committee meetings, and events. 4. Effectively coordinate logistics for key meetings, calendar invitations, technology, and facility preparedness and required travel arrangements. 5. Assist the CEO in making efficient and timely decisions by gathering, organizing, and evaluating information from all relevant departments. 6. Ensure that the CEO is prepared for internal and external meetings based on organizational priorities. 7. Manage or participate in special projects as required by the President & CEO, guaranteeing quality and timely outputs; monitor deadlines, follow up on allocated projects, and offer proper coordination on activities requiring research and engagement with internal and external stakeholders. 8. Partner with the President/CEO to maintain consistent communication and stewardship of key stakeholders, such as, but not limited to, board members, donors, public officials, community partners, etc. 9. Support the internal and external communications of the CEO in collaboration with the Director of Board Governance & Communications and the Vice President of Development. As required, prepare presentations for internal and external stakeholders, creating and revising written memos, talking points, letters, and other internal and external communications on behalf of the CEO. As required, manage correspondence, speeches, talking points, and other writing materials. 10. Provide administrative assistance with comprehensive coordination of internal and event preparations with high level of critical thinking. to the President & CEO as needed Board Governance (40%) 1. Provide administrative support to the Director of Board Governance, such as composing and sending correspondence, compiling information, and preparing reports. 2. As needed, coordinate the arrangements for Board and Executive Committee meetings and other major committee gatherings. Ensuring logistics are in order prior to meetings, such as invitations, RSVP reports, technology, room setup, facility preparedness, and food. 3. Attend Board and Executive Committee meetings and take minutes. Documents the proceedings of all committees. 4. Maintain board contact data, committee lists, rosters, and record/profile information. 5. Facilitate communication between the board and the leadership of BGCGH. This includes pre-read packets, regular organizational updates, agendas, and calendar invitations. Additional Assignments 1. Manage and/or participate in special projects for organization-wide leadership groups including but not limited to East Texas Area Council, Honorary Board (ELA), Texas Alliance, as requested, by the President & CEO and/or by Director of Board Governance. 2. May be assigned other special projects. MINIMUM RESPONSIBILITIES: 1. Bachelor's degree from an accredited college or university in the fields of communications, business, public relations required or 15 years of equivalent experience in lieu of degree. 2. A minimum of three years of progressively responsible work experience in management or administration required. 3. Strong IT skills, with knowledge of Excel and other Microsoft Office products, and database management, such as Raiser's Edge or Board Effect, preferred. 4. Administrative, organizational, and time management abilities of the highest caliber. 5. Effective meeting management abilities, including the establishment of an agenda and objectives, identification of necessary participants and preparation, documenting of critical talks, and management and follow-up. 6. Capability to maintain a high level of confidentially; ability to establish constructive working relationships within a large organization; capacity to garner the respect and trust of staff, board members, and other important stakeholders. 7. Capability to operate in a setting characterized by conflicting demands, project management, effective prioritization, and concurrent progress on numerous objectives. 8. Meet internal and external customer requirements in a manner that gives customer satisfaction and outcomes. 9. Strong oral and written communication abilities. 10. Strong administrative and organizational skills RELATIONSHIPS: Internal: Communicate with Club staff, administrative staff and Leadership Team. External: Communicate with Board Members, donors, vendors and general public. PHYSICAL REQUIREMENTS/ WORK ENVIRONMENT: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; use hands to fingers, handle, feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; taste or smell. The employee frequently is required to sit. The employee must regularly lift and/or move up to 30 lbs. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. BOYS & GIRLS CLUBS OF GREATER HOUSTON INC. is an EEO Employer - M/F/Disability/Protected Veteran Status View all jobs at this company

Job Description Looking for a job where you're more than just a cog in the machine? Want to actually like the people you work with and feel proud of what you do every day? You're in the right place! Complete Health and Wellness in Missouri City, TX is hiring a full-time Personal Trainer - Admin Assistant who's ready to make a positive difference by inspiring others to live healthier, more active lives. We're looking for an active person with a great attitude and a real drive to help. Pay: Depending on experience, you can earn up to $35.00/hour. Schedule: You'll work flexible hours based on business needs. Perks & Benefits: Medical, dental, and vision PTO 401(k) Health benefits Continual training Professional development opportunities Have you been waiting for an opportunity like this to come along? Don't let it pass you by; apply now! YOUR IMPACT Workdays are never boring for our Personal Trainer - Admin Assistant! This dynamic role blends personal training with basic administrative and support responsibilities, making you an integral part of our success and patient well-being! You can expect to: Provide professional personal training support during all kinds of physical activities (stretching, working out, swimming, yoga, etc.) Motivate patients and provide helpful feedback regarding the appropriate form and techniques Assist with general administrative tasks such as answering phone calls, responding to emails, and updating spreadsheets Help with additional responsibilities as needed, including shopping, making smoothies, and providing general wellness tips WHAT YOU BRING TO THE TABLE If you're interested in becoming our Personal Trainer - Admin Assistant, you'll need: Proven experience with personal training, fitness coaching, or structured exercise class assistance (weights, cardio, swimming, yoga, etc.) Basic administrative experience, including calendar management, simple bookkeeping, and spreadsheet maintenance Ability to prepare healthy snacks, smoothies, and basic meals Ability to assist with other tasks as needed, including shopping, scheduling, and running errands Passion for health and wellness and a desire to help others build healthy habits Proficiency with Google and Microsoft applications, particularly Excel Organizational skills and time management abilities WHY YOU'LL LOVE IT HERE We provide integrative medical care through a personalized, whole-person approach by stressing the importance of nutrition, physical activity, mind-body connection, and the environment. From sports medicine services to thyroid imbalance treatments, we do it all! Overall, our mission is to provide state-of-the-art and cutting-edge medicine that is centered around good health and wellness. We focus on every aspect of a patient's healthcare and understand that it is important to treat the entire person! Led by an experienced primary provider, our team is professional and highly trained! We take care of our employees as much as they take care of our patients. For our amazing staff, we offer a generous benefits package, rewarding work, a supportive environment, and opportunities for growth and advancement! Our initial application is short and easy. Apply today and make your mark as our Personal Trainer - Admin Assistant! Job Posted by ApplicantPro

Star Service, A Fidelity Company, is looking for an Executive Administrator to join our growing team in Houston, TX! As the leading HVAC service provider throughout the entire Gulf Coast, from Texas to Florida, Star Service is committed to providing excellent Service, Maintenance, and Design-Build Replacements of air conditioning systems in commercial and industrial facilities. As an Executive Administrator, you will be responsible for: Assisting the President of Star Houston with various administrative tasks Assisting with scheduling and calendar management for the President as well as the whole Star Houston Team Assisting in organizing community outreach and partnerships Serving as the main point of contact for client and team member hospitality activities Assisting & supporting the VP of Business Development with the Management of the Sales Team. Assisting in the creation and implementation of defined processes & procedures to govern the workflow of the Houston Sales department and its effective interaction with all other Houston departments (Operations & Accounting). Assisting in tracking Sales spreadsheets and databases. Assisting in tracking and verifying Quarterly Commission reports. Creating reports & dashboards and helping manage the Salesforce database. Creating/building, monitoring, and managing monthly Sales reports. Assisting with Sales meeting preparations, event planning, and other related activities as assigned. Assisting the Houston office with all aspects of Business Development. Assisting and supporting the team with customer communications. Assisting in setting appointments and scheduling with prospects and clients when needed. Assisting with Vendor & customer setup, badging, and registrations. Assisting with the procurement of COI's, W-9's, and other preliminary documents. Assisting with the planning and coordination of Trades shows, Organizational memberships, sponsorships, etc. Assisting and managing the creation & procurement of marketing materials and advertisements. Acting as a liaison between Customers and accounting to resolve concerns regarding collections and assist the Sales team as needed. Operating in a highly ethical manner. As an Executive Administrator, you should have the following qualifications: 3+ years of experience in executive administrative support, office management, or sales operations. Previous experience working with sales teams, CRM systems (Salesforce preferred), and cross-functional departments such as Accounting and Operations. Ability to manage spreadsheets, databases, and tracking systems with accuracy and attention to detail. Strong organizational and time management skills. Strong written and verbal communication skills. Demonstrated integrity and commitment to operating in an ethical and trustworthy manner. As an Executive Administrator and valued team member, you would receive: Competitive pay & benefits package Health & Wellness: Comprehensive medical, dental, and vision plans to keep you and your family covered, including free preventive care and affordable prescription options. Life & Disability Insurance: Company-paid life insurance and disability coverage, with options to enhance your benefits. Retirement Savings: 401(k) plan with a generous company match to help secure your future, with immediate vesting. Paid Time Off: Enjoy paid holidays and a PTO plan that grows with your years of service. Opportunities for Career Advancement & Professional Development: We provide education assistance to help you grow your skills and career. Extra Perks: Flexible spending accounts, employee discounts, and 24/7 confidential support through our Employee Assistance Program. Ready to join the team? Apply NOW! Star Service is a recognized leader in the preventive maintenance field, engineering design, and installation of HVAC and control systems in industrial and commercial facilities. We partner with facility managers, industrial operations managers, school administrators, and business owners to proactively reduce repair costs through a very disciplined maintenance program. Founded in 1952, the company has steadily improved and expanded its services and capabilities. With over 70 years of steady growth, Star Service has many locations throughout the Gulf Coast Region, with hundreds of technicians serving clients in some of the hottest, most humid locations in the U.S. View all jobs at this company

Job DescriptionDescription Initiates, coordinates, and executes administrative support to the Operations department. Key Responsibilities Answers and screens telephone calls in a professional and timely manner; takes accurate messages with a high degree of professionalism and courtesy; arranges conference calls. Exercises considerable judgement and discretion in handling requests for appointments and telephone calls. Distributes daily internal/external mail and overnight packages; sends and distributes faxes. Composes, types, and distributes professional correspondence and memoranda, e-mails and faxes, using individual initiative and as assigned. Proactively establishes, and maintains highly organized filing system; files correspondence and other records. Coordinates calendars and schedules appointments, ensuring all parties are informed of and kept abreast of schedule awareness. Meets and greets visitors. Coordinates travel arrangements; completes expense reports and processes invoices; ensures that correct account codes are used and required signatures obtained. Conducts research; compiles and types statistical reports. Coordinates meetings including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing facilities, and recording and transcribing meeting minutes. Orders and maintains supplies; coordinates equipment maintenance. Manages office petty cash fund and reimbursement procedures. Assists in development and implementation of department systems and procedures as needed. Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing. Demonstrates a high level of professionalism in dealing with confidential and sensitive issues. Assists with special projects as assigned. Performs other related duties as assigned by management. Skills Knowledge and Expertise Associate degree (A.A.) or equivalent, three to five years related experience, or equivalent combination of education and experience Firm commitment to excellence and high standards Strong verbal and written communications skills including ability to listen attentively and to communicate information clearly and effectively Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow Strong interpersonal skills Ability to follow established policies and procedures Ability to understand and follow written and verbal instructions Ability to deal effectively with a diversity of individuals at all organizational levels Good judgement with the ability to make timely and sound decisions Creative, flexible, and innovative team player Self-motivated, resourceful and adaptable; able to work independently within team focused environment Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm Detail oriented and highly organized with the ability to prioritize duties and responsibilities Excellent time-management skills with demonstrated ability to manage multiple projects at a time while meeting deadlines Demonstrated ability to plan and organize projects Proficient with Microsoft Office 365 software; SAP experience preferred Education: Associate's Degree (AA) or equivalent from a two-year college or technical school, or six months to one year related experience and/or training, or equivalent combination of education and experience.