Executive assistant jobs in Lorain, OH

Salary Grade Case Western Reserve University is committed to providing a transparent estimate of the salary range available for this position at the time of its posting. The salary range is between $60,906 and $77,047, depending on qualifications, experience, department budgets, and industry data. Employees receive more than just a paycheck. University employees enjoy a comprehensive benefits package that includes excellent healthcare, retirement plans, tuition assistance, paid time off, and a winter recess. Job Description POSITION OBJECTIVE The Executive Assistant to the Dean and Chief of Staff serves as a strategic operations leader within the Case Western Reserve University School of Medicine. Supporting the Dean in their dual role as Dean and Senior Vice President for Medical Affairs, this position manages complex priorities, oversees executive communications, and ensures alignment across academic, research, and administrative functions. With broad authority to assess needs, investigate options, and implement solutions, the executive assistant navigates confidential matters, institutional policies, and high-level engagements with internal and external stakeholders. This role demands discretion, sound judgment, and a deep understanding of university operations to advance the mission and effectiveness of the dean's office. ESSENTIAL FUNCTIONS * Oversee the operational integrity of the dean's office. Provide strategic oversight of the dean's schedule, ensuring optimal time allocation and responsiveness to high-priority requests. Exercise diplomacy and tact in managing sensitive engagements. Collaborate with the chief of staff to manage the office's operating budget. Monitor expenditures, analyze performance metrics, and forecast financial needs. Provide fiscal guidance and adapt to environmental shifts impacting operations. Design and implement support systems that enhance operational efficiency. Evaluate and adopt emerging technologies, including AI tools, to modernize office practices and improve service delivery. Ensure alignment to mission and strategic plans in all activities. (25%) * Provide high-level strategic support to the dean and chief of staff by conducting research, synthesizing information, and preparing executive-level briefings and presentations. Engage with internal departments and external entities to gather and evaluate data, ensuring accuracy, timeliness, and compliance with institutional and legal standards. (15%) * Direct the flow of official communications from the dean's office in collaboration with the School of Medicine Communications Director. Maintain expert-level understanding of university policies and procedures. Serve as a liaison to state and national organizations, managing communications and materials with precision and professionalism. Ensure strategic alignment, timely responses, and appropriate messaging across internal and external audiences. Monitor media and communications landscapes to anticipate needs and mitigate risks. (20%) * Lead the development and execution of administrative goals, policies, and procedures. Continuously monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; assess and monitor workload, administrative and support systems and internal reporting relationships; identify opportunities for improvement, direct the implementation of changes. Apply institutional knowledge and discretion to manage confidential matters and support strategic planning through data-driven reporting and analysis. Directly supervise the executive aide; define and assign individual tasks, maintain schedules and standards, conduct performance reviews and administer disciplinary actions. (10%) * Plan and execute meetings and events involving clinical and basic science chairs, as well as annual school events, ensuring alignment with institutional goals. Evaluate broad-ranging information to drive continuous improvement and uphold service excellence. (10%) * Lead and coordinate special projects aligned with the dean's strategic initiatives. Prepare materials, analyze data, and facilitate cross-functional collaboration to ensure successful execution. (10%) NONESSENTIAL FUNCITONS * Represent the Dean's Office on strategic committees and initiatives. Document proceedings, track action items, and ensure follow-through on institutional priorities. (5%) * Perform other duties as assigned. (%) CONTACTS Department: Regular contact with department staff to maintain workflow; address concerns/ problems; adjust work schedules/ procedures and to interpret established procedures. University: Frequent engagement with vice deans, department chairs, faculty, staff, and university leadership including the President's Office and Provost to exchange information, facilitate and promote joint action/ cooperation to achieve immediate operating results. External: Regular interaction with affiliated medical centers (University Hospitals, VA, Cleveland Clinic, MetroHealth), government officials, academic leaders, foundation representatives, and community stakeholders to coordinate actions and communications required to meet university/ school objectives. Students: Contact with undergraduate, graduate, and professional school students to exchange information. SUPERVISORY RESPONSIBILITIES Directly supervise one executive aide QUALIFICATIONS Experience: 7 to 10 years of progressively more responsible office management and executive assistant experience. Preference will be given to experience in an academic or medical center setting. Grants management experience a plus. Education: Bachelor's degree in a business, science or health related field. REQUIRED SKILLS * Ability to assess complex situations, identify key issues, evaluate alternatives, and make informed decisions aligned with institutional priorities. * Exceptional written and verbal communication skills, including the ability to craft and manage high-stakes correspondence, presentations, and messaging across various audiences. Ability to interact with colleagues, supervisors, and customers face to face. * Proven experience in managing multifaceted projects, coordinating cross-functional initiatives, and overseeing daily operations in a high-profile executive office. * Demonstrated ability to handle sensitive information with the utmost discretion, integrity and professionalism. * Strong understanding of university policies, academic governance, and regulatory requirements, with the ability to ensure compliance and guide others accordingly. * Skilled in building and maintaining relationships with internal leadership, faculty, staff, and external partners including healthcare institutions, government agencies, and community organizations. * Competence in budget development, financial analysis, and expense forecasting to support strategic planning and resource allocation. * Familiarity with modern office technologies, including scheduling platforms, data management systems, and emerging tools such as AI for operational efficiency. * Ability to plan, organize, and execute high-level meetings and events, ensuring alignment with institutional goals and stakeholder expectations. * Capacity to thrive in a dynamic environment, anticipate needs, and proactively address challenges with resourcefulness and resilience. * Demonstrated history of successful support, education, and advocacy for all students, aligned with the values, mission, and messaging of the university, while adhering to the staff policy on conflict of commitment and interest. * Ability to meet consistent attendance. WORKING CONDITIONS Identify the working conditions and physical demands which relate to the essential functions of the position, such as working indoors/outdoors, working with exposures to hazards, etc. Include special considerations for the position, such as occasional travel or necessary overtime. Hybrid Eligibility This position is eligible for hybrid work arrangement up to two remote days per week at the discretion of the department. New employees may begin a hybrid schedule upon approval from the supervisor, successful completion of an orientation period and signing the remote work checklist certification form. EEO Statement Case Western Reserve University is an equal opportunity employer. All applicants are protected under federal and state laws and university policy from discrimination based on race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, protected veteran status, disability, age and genetic information. Reasonable Accommodations Case Western Reserve University complies with the Americans with Disabilities Act regarding reasonable accommodations for applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the CWRU Office of Equity at ************ to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicants will be made on a case-by-case basis. .

Avery Dennison Corporation (NYSE: AVY) is a global materials science and digital identification solutions company. We are Making Possible products and solutions that help advance the industries we serve, providing branding and information solutions that optimize labor and supply chain efficiency, reduce waste, advance sustainability, circularity and transparency, and better connect brands and consumers. We design and develop labeling and functional materials, radio frequency identification (RFID) inlays and tags, software applications that connect the physical and digital, and offerings that enhance branded packaging and carry or display information that improves the customer experience. Serving industries worldwide - including home and personal care, apparel, general retail, e-commerce, logistics, food and grocery, pharmaceuticals and automotive - we employ approximately 35,000 employees in more than 50 countries. Our reported sales in 2024 were $8.8 billion. Learn more at ********************** At Avery Dennison, some of the great benefits we provide are: + Health & wellness benefits starting on day 1 of employment + Paid parental leave + 401K eligibility + Tuition reimbursement + Employee Assistance Program eligibility / Health Advocate + Paid vacation and paid holidays Job Description We are looking for an experienced, high-judgment executive assistant to serve as a confidential strategic partner for three critical Vice Presidents across our global organization: the VP of Performance Polymers, the VP of Tax and the VP of Internal Audit. This role requires exceptional discretion, proactive leadership, and the ability to manage complex, global business operations with limited direction. If you thrive in a fast-paced environment where your organizational skills directly translate into organizational success, this is your opportunity to shine. Key Responsibilities We are looking for someone to drive, own, and execute the following critical business functions: + Executive Time & Focus Management: Proactively manage and strategically prioritize complex, global calendars and conflicting executive schedules. Ensure executives are focused on high-priority objectives by serving as a gatekeeper and anticipating future needs. + Global Project & Travel Coordination: Own the end-to-end logistical planning for critical internal and external meetings, conferences, and complex global travel. This includes detailed itinerary planning, booking, and managing all related logistics and support across all departments. + Financial & Operational Oversight: Manage, track, and reconcile executive expenses and corporate credit cards with precision and confidentiality. Oversee and streamline critical business processes such as purchasing and purchase orders. + High-Stakes Business Support: + VP Performance Polymers: Provide confidential support related to M&A activities, product trials, and high-profile industry conferences. + VP Internal Audit: Coordinate the publication and distribution of critical corporate reports (including quarterly reports) and manage sensitive customer survey processes. + Cross-Functional Communication & Liaison: Act as the primary communication bridge between the VPs and the broader organization. Answer complex questions and furnish necessary information to key stakeholders + This role will work a hybrid schedule, working 3 days/week from our Corporate HQ building in Mentor, OH. #LI-Hybrid Qualifications + A minimum of 10+ years' of dedicated administrative experience, including at least 5 years supporting C-level or Senior Executive Leadership. + High School Diploma or equivalent. Bachelor's degree or related higher education preferred. + Proven experience operating within a large, international corporation, adept at coordinating global travel and meetings across multiple time zones. + Expert command of Google Workspace (e.g., Gmail, Docs, Sheets, Slides) and Microsoft Office Suite (Word, Excel, PowerPoint). Must be agile and proactive in mastering new and emerging technologies to enhance efficiency. + Demonstrated ability to exercise thorough knowledge of executive accountabilities and operating methods to anticipate needs. + Expert-level written and oral communication skills. + Exceptional time-management and project management skills and organizational skills. + Strong analytical skills and rigorous attention to detail. Additional Information The salary range for this position is $80,000 - $105,000 / year. The hiring base salary range above represents what Avery Dennison reasonably expects to pay for this position as of the date of this posting. Actual salaries will vary within the range, and in some circumstances may be above or below the range, based on various factors including but not limited to a candidate's relevant skills, experience, education and training, and location, as well as the job scope and complexity, responsibilities, and regular and/or necessary travel required for the position, which may change depending on the candidate pool. Avery Dennison reserves the right to modify this information at any time, subject to applicable law. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status, or other protected status. EEOE/M/F/Vet/Disabled. All your information will be kept confidential according to EEO guidelines. Reasonable Accommodations Notice If you require accommodations to view or apply for a job, alternative methods are available to submit an application. Please contact ************** or ********************************** to discuss reasonable accommodations. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or other protected status. EEOE/M/F/Vet/Disabled

The Executive Assistant to the CEO provides high-level administrative, project, and logistical support to ensure the CEO's time, priorities, and organizational commitments are managed effectively. This role requires exceptional judgment, professionalism, and communication skills, as well as the ability to anticipate needs, coordinate complex details, and serve as a key liaison to internal staff, external partners, and industry organizations. The Executive Assistant manages the CEO's schedule, travel, correspondence, projects, events, and records while representing the CEO and Valmark with the utmost discretion and accuracy. Essential Functions and Responsibilities 1. Executive Schedule & Communication Management Manage the CEO's Outlook calendar, scheduling calls, meetings, events, and travel for optimal efficiency. Exercise independent judgment to prioritize demands on the CEO's time. Redirect inquiries and requests to appropriate departments as needed. Confirm appointments and prepare materials in advance. Edit and draft correspondence, proofread documents, and assist with articles, white papers, and departmental materials. 2. Travel, Event, & Meeting Coordination Coordinate all aspects of the CEO's travel, including flights, accommodations, and transportation. Manage logistics and catering for CEO-directed events and meetings (Valmark Board, Vistage, staff, local groups). Support conference participation by ensuring materials are submitted on time, registrations completed, and presentations prepared with the Graphics team. 3. Relationship, Board, & Committee Support Coordinate communications and logistics for industry committees chaired by the CEO. Support the CEO's involvement with university, foundation, and charitable boards. Initiate preparation for Member Advisory Board and Carrier Partnership calls, including scheduling, invitations, agendas, and surveys. Serve as liaison to staff, member firms, carrier partners, and the field on behalf of the CEO. 4. Project, Gift, & Special Assignment Management Manage special projects for the CEO, working with manufacturers, vendors, and designers. Coordinate ordering and distribution of gifts and recognition items for members, partners, and staff (holidays, life events, anniversaries, birthdays, designations). Prepare recipient lists, select items with the CEO, order gifts and packaging materials, and oversee mailing and cost management. 5. Financial Administration & Record Management Review and submit invoices for payment on behalf of the CEO. Complete expense reports and manage credit card statement submissions for both the CEO and EA. Use judgment in purchasing items needed for CEO-driven requests or projects. Maintain files for the CEO's insurance policies and trusts and scan documents into VMPC. Manage continuing education requirements for the CEO's designations and licenses, and maintain industry memberships. 6. Professional Representation & Internal Support Represent the CEO with professionalism and discretion in all interactions. Support communication flow between the CEO and internal staff. Maintain confidentiality and ensure timely, accurate information sharing on behalf of executive leadership. Core Competencies Exceptional written, verbal, and interpersonal communication skills Strong proofreading, editing, and attention to detail Proven ability to prioritize, organize, and manage multiple deadlines Exercises sound judgment, discretion, and professionalism Ability to anticipate needs and address issues proactively Flexible, adaptable, and effective in a changing environment Advanced proficiency in Microsoft Office; CRM experience helpful Supervisory Responsibility Not responsible for supervising employees but should exhibit leadership for other administrative staff. Required Education and Experience Associate degree At least five years of experience in a professional office setting supporting senior management Preferred Education and Experience Bachelor's degree Five to ten years' experience in a professional office setting supporting senior management Physical Demands This is a largely sedentary role; however, may occasionally lift up to 25 pounds for products, books or reprints received and stored. Position Type and Expected Hours of Work Days and typical hours of work are Monday through Friday, 8:30 a.m. to 5 p.m. A 40-hour work week is required for full-time status. Any flexibility in hours is subject to discussion. Up to 2 day WFH per week, per policy. Salary Range : $65,000-70,000 Actual salary at the time of hire may vary and may be above or below the range based on various factors, including, but not limited to, the candidate's relevant qualifications, skills, and experience. Valmark reserves the right to modify, interpret, or apply this in any way the Company desires. This in no way implies this is an all-inclusive list of responsibilities to be performed by the Employee in this position. This job description is not an employment contract, implied or otherwise. The employment relationship remains “at-will”.

The Executive Administrative Assistant serves as a strategic partner to the Chief Supply Chain Officer (CSCO) and Supply Chain Leadership Team (SCLT) in advancing Marzetti's Supply Chain priorities. This position provides high-level administrative and project coordination support, ensuring alignment, efficiency, and proactive communication across key meetings, events, and deliverables. The successful candidate will bring strong organizational and communication skills, exceptional attention to detail, and the ability to manage complex calendars, presentations, and stakeholder communications in a fast-paced environment. This role goes beyond coordination and scheduling it functions as a strategic partner in advancing Marzetti's Supply Chain priorities through proactive planning, communication excellence, and seamless leadership support. If you are passionate about supporting business leaders and their teams, we would love to hear from you. This is an exciting time to join an organization whose mission is to nourish growth in all we do at the Better Food Company. Key Responsibilities: Executive & Administrative Support Manage the CSCO's calendar, appointments, and schedules, proactively anticipating needs and resolving conflicts in partnership with all functional partners. Act as the primary liaison for the CSCO and SCLT with internal partners (HR, Finance, Operations, Communications) and external stakeholders, ensuring seamless coordination and professional representation of the Supply Chain function. Handle incoming and outgoing communications, ensuring timely follow-up and prioritization of key messages. Coordinate travel, accommodations, and itineraries for the CSCO and SCLT when necessary. Maintain and organize electronic files, correspondence, and documentation on Teams, SharePoint and other platforms. Prepare and reconcile expense reports for leaders, manage and process any designated SC POs, monitor cost-tracking for meetings/events to ensure cost control and billing accuracy. Exercise the utmost discretion when handling sensitive or confidential information. Meeting & Event Coordination Weekly Supply Chain Leadership Team (SCLT) Staff Meetings: Own end-to-end meeting management, including creation and distribution of agendas, scheduling, and coordination of presenters or topics. Capture key discussion points and action items, track progress, and ensure follow-up with owners ahead of subsequent meetings. Maintain a consistent, structured agenda format that aligns with Supply Chain priorities and recurring business updates. Partner closely with the CSCO to identify and prioritize discussion topics, ensuring meetings are focused, productive, and outcome driven. Supply Chain Town Halls (Quarterly): Coordinate with the Corporate Communications team to align timing with MLT Town Halls. Schedule Supply Chain Town Halls with the appropriate attendees and ensure timing is post MLT Town Halls. Create and maintain Teams folders and deck templates; follow up with SCLT members for content updates. Collaborate with the CSCO and Communications Leader to refine messaging and ensure clear, consistent communication. Supply Chain Extended Staff Meetings: Confirm dates, finalize attendee lists, and coordinate logistics in partnership with the CSCO and SCLT. Develop the agenda, distribute invitations and pre-work materials Manage all on-site support including meals, meeting arrangements, session supplies, etc. Supply Chain Leadership Team Off-Sites: Schedule and coordinate logistics (meeting invites, room setup, meals, A/V support). Support agenda and materials preparation to enable productive discussions. Track and manage all follow items partnering with appropriate action owners. Presentation & Communication Support Create, edit, and format PowerPoint decks, correspondence, and reports with exceptional attention to detail and visual quality. Support coordination activities with the CSCO and SCLT to develop high-quality content for Board and leadership reviews, including ensuring accuracy, consistency, and timely delivery. Prepare shell decks for recurring meetings and track content submissions and updates. Serve as point of coordination for any and all key meetings, maintaining timelines, folders, and version control on Teams. Calendar and Milestone Management Maintain a master calendar of key Supply Chain milestones and share updates with the SCLT during staff meetings (e.g., Town Halls, Board dates, MBRs, off-sites, TOR reviews). Monitor deadlines and ensure pre-meetings, reviews, and deliverables are proactively scheduled. Cross-Functional and Special Projects Partner with internal stakeholders (HR, Finance, Communications, and Operations) to ensure smooth execution of cross-functional Supply Chain initiatives. Support special projects or ad hoc requests to enhance Supply Chain team efficiency and communication. Coordinate onboarding and offboarding processes for SCLT members, ensuring each transition is seamless, well-communicated, and aligned with Marzetti's culture. Partner with HR, IT, and Communications to set up systems access, introductions, and key meetings for new leaders. Qualifications: Associate's degree in Business Administration or related field required; Bachelor's degree preferred. 8+ years of experience supporting senior management and/or executive leaders in a fast-paced corporate environment. Advanced proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook); strong Teams and SharePoint capability preferred. Proven experience developing and editing professional presentations and reports. Outstanding organizational skills, attention to detail, and ability to manage multiple priorities under tight deadlines. Exceptional professionalism, interpersonal, and written/verbal communication skills. High level of discretion and ability to handle sensitive information with integrity. Demonstrated initiative, problem-solving skills, and ability to anticipate executive needs. Flexibility to support occasional executive priorities beyond standard business hours; including occasional travel. Success Profile Focus Client: Anticipates competing priorities and safeguards the CSCO's time, ensuring focus on strategic decisions, critical relationships, and high-impact business initiatives. Strategic Organizer: Anticipates upcoming needs with members of SCLT, proactively manages calendars, and prepares materials that drive business readiness. Collaborative Communicator: Partners seamlessly across leadership teams to ensure alignment and follow-through. Trusted Gatekeeper: Exercise sound judgement and maintain strict confidentiality of sensitive leadership, board and operational information; serve as a trusted advisor to the CSCO on administrative and operational priorities. Presentation Pro: Delivers crisp, accurate, and visually polished materials that reflect Marzetti's professional standards. #TM2

Title: Executive Assistant, Marketing Company: Malco Products, Inc. is a family-owned specialty chemical manufacturer with production facilities in Barberton, Akron, and Alliance, Ohio. Malco manufactures lines of proprietary automotive products and household cleaning products as well as performs contract manufacturing services. Malco relies on its core values to succeed - innovation, industry-leading quality, serving as “our customers' best partner,” and creating a team-oriented, family atmosphere for our employees. Applying these values will deliver solid financial performance. Reports to: Director of Marketing Summary: This role is instrumental in supporting the Marketing Director and team members in executing marketing projects, Malco's strategy, and organizing resource requests. Success requires exceptional organizational skills and a proactive mindset. The person in this role will need to anticipate needs, stay ahead of deadlines, and keep multiple projects moving seamlessly. Thriving in a fast-paced environment, they will ensure that details don't get overlooked and that the marketing team's efforts are executed with precision and efficiency. Responsibilities: These responsibilities are intended to provide an overview of the Executive Assistant, Marketing role. This list is not inclusive - other duties may be assigned to support the growth of the business. Support the Director of Marketing by managing calendar, expense reports, priorities, requests, and communications, ensuring they can focus on the most strategic initiatives. Act as a gatekeeper to the Director of Marketing, ensuring priorities, requests, and communications are managed effectively. Oversee multiple marketing calendars, updating documents and tracking project progress on a daily basis, Manage the marketing budget, including requests, tracking, and approvals on behalf of the Director of Marketing. Support event planning and execution, including logistics, communication, and development of collateral. Participate in marketing brainstorms, team meetings, project development, and tracking to keep initiatives on schedule and aligned with strategy. Manage and assist in processing influencer payments in a timely manner. Requirement / Experience: Education: Bachelor's degree in Marketing, Communications, Business, or a related field, or equivalent work experience. Experience: 1 to 3 years of experience in marketing, communications, or a related role. Communication Skills: Strong written and verbal communication skills; ability to communicate well across multiple departments, while staying organized, and on top of project details and project timelines. Organization & Project Management: Excellent organizational skills with the ability to manage multiple projects, deadlines, and priorities. Technical Skills: Proficiency with Microsoft Office (Word, PowerPoint, Excel), Google Work platform, and familiarity with design or marketing software (e.g., Klaviyo, Asana, Constant Contact, Canva) is a plus. Digital Marketing Knowledge: Basic understanding of social media platforms, email marketing, SEO/SEM, and web analytics. Collaboration: Ability to work effectively in a team environment and build cross-departmental relationships. Attention to Detail: Strong accuracy and quality control in all work, specifically in product details, deadlines, and marketing team communication. Problem-Solving: Resourceful, adaptable, and able to troubleshoot issues independently. Social media: Well-versed in social media marketing with the ability to navigate various channels confidently and provide support as needed. AI Knowledge: Comfortable exploring and leveraging AI platforms for marketing and operational tasks as needed.

Full-time Description The Executive Assistant provides high-level administrative and organizational support to the Senior Pastor and Senior Executive Director of Christ Community Chapel (CCC). This role manages complex schedules, communications, and projects with excellence, discretion, and initiative. The ideal candidate has prior experience as an executive assistant in a fast-paced environment and thrives in serving and anticipating the needs of senior leaders within a mission-driven organization. This is a full-time position and reports to the Senior Pastor and Senior Executive Director. Job Responsibilities: Provide professional administrative support to the Senior Pastor and Senior Executive Director, including scheduling, correspondence, and project coordination. Serve as a key liaison between the Senior Pastor/Senior Executive Director and other staff, ministry leaders, and external guests, including CCC members. Manage calendars, coordinate meetings, prepare agendas, and ensure timely follow-up on action items. Handle sensitive and confidential information with discretion and professionalism. Conduct research, draft communications, and prepare materials or presentations as needed. Lead or represent the Senior Pastor/Senior Executive Director in meetings as requested. Process, track, and reconcile expense reports for both executives. Support planning and execution of executive-led initiatives, ministry priorities, and special projects. Participate fully as a member of CCC staff, including attending all-staff gatherings and contributing to the overall mission of the church. Greet and interact with members, guests, and external partners in a manner that reflects CCC's warmth and professionalism. Perform other duties as assigned. Requirements You have a dynamic and growing relationship with Jesus Christ. Minimum of 2 years of experience providing executive-level administrative support in a fast-paced environment (nonprofit or ministry experience preferred). Demonstrated ability to anticipate needs, prioritize tasks, and execute with excellence and attention to detail. Proven ability to manage sensitive information with a high level of confidentiality and integrity. Strong communication, writing, and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Highly organized, proactive, and flexible; able to balance multiple priorities and deadlines. A learner's mindset, eager to grow and contribute across a wide range of ministry and organizational areas. A relational and team-oriented spirit with a servant-hearted attitude. Committed to the mission and vision of Christ Community Chapel.

Job DescriptionDescription: Second Harvest Food Bank of North Central Ohio, a non-profit organization, grows hope in our region by creating pathways to nutritious food. Second Harvest secures and distributes over 11+ million pounds of food and grocery products annually and works in partnership with 127-member partner charities and 10+ school districts, including food pantries, hot meal programs, emergency shelters, mobile pantries, senior food delivery and after-school programs throughout Crawford, Erie, Huron and Lorain counties. The Administrative Specialist serves as the backbone of the Partner Services team and a primary point of contact for Second Harvest's network of partner charities. This position plays a vital role in maintaining program integrity by supporting adherence to compliance standards set by Feeding America, the Ohio Department of Job & Family Services, and Second Harvest. Functioning as the department's coordination anchor, this individual manages the flow of compliance documentation, coordinates the logistics of monitoring visits, administers grant paperwork, and ensures data integrity. Job Responsibilities: Partner Support & Communications · Serve as the primary liaison for incoming partner inquiries via phone and email; triage requests and escalate complex compliance issues to the Senior Manager or Partner Engagement Coordinator. · Provide prompt, courteous, and accurate responses to partner charities · Send out a weekly email to partners to maintain a feedback loop, keeping them informed of local resources, advocacy updates, educational opportunities, operations updates, and available product. · Communicate with partners to keep them informed of updates to FreshTrak, ODJFS eligibility rules, USDA Civil Rights requirements, and other regulatory changes. · Oversee the monthly statistics submission process. Send reminders to partners, troubleshoot issues, and ensure 100% reporting compliance by the monthly deadline. Compliance Administration & Monitoring Support · Coordinate administrative "pre-work" for partner monitor visits, including reviewing partner files, running historical reports, and preparing monitoring packets. · Maintain the annual monitoring schedule to ensure all programs are monitored every two years per Feeding America and ODJFS requirements. · Participate in monitoring visits to food pantries, hot meal programs, and shelters to learn regulatory requirements (ODJFS, Feeding America, USDA) and support on-site conversations. · Check for accurate written monitoring reports and update all relevant databases (Ceres, MailChimp, FreshTrak, SH website). · Develop a strong working knowledge of partner compliance requirements and contribute to ongoing improvements in the monitoring process. · Responsible for understanding specific regulations of food banking of ODJFS and Feeding America. · Serve as a subject matter resource for compliance and food safety topics. · Provide required compliance documents for the Second Harvest website. Training & Meeting Support · Drive the execution of the annual training schedule and communicate training opportunities to the Partner Network. · Provide support for virtual and in-person training or engagement sessions, including registration, technology set up, and preparing printed materials. · Track completed training for Partners and relevant Staff to meet required training deadlines, including Civil Rights, Food Safety, and Orientation. · Maintain the departmental repository of final training presentations and Standard Operating Procedures (SOPs). Data Management, Reporting, & Meeting Requirements · Prepare and submit monthly statistics reports to the Ohio Association of Foodbanks and the Ohio Department of Job and Family Services by the 20th of each month. · Maintain and update partner records in internal databases (e.g., Ceres, FreshTrak, MailChimp), ensuring contact lists and hours of operation are current. How frequently? · Administer the annual partner grant application process, including distributing applications, tracking submissions, drafting award letters, and collecting closeout reports. · Attend interdepartmental meetings to represent the Partner Services team. General Responsibilities · Uphold the values and mission of Second Harvest at all times. · Display courtesy and respect at all times to Second Harvest employees, volunteers, donors, member agencies, and the general public. · Maintain confidentiality in all matters pertaining to Second Harvest. · Other duties as assigned. Requirements: Qualifications: · Excellent planning and organizational skills with the ability to manage calendars and track multiple deadlines · Proficient in Microsoft Office with the ability to learn new systems. · Attention to detail and ensuring accuracy of information and records. · Communicates professionally, with strong customer service skills. · Ability to work in partnership with other staff and assist diverse partners. · Valid driver's license. Education /Training: · Associate degree or 2 years equivalent experience in administration, social services, office management or a related field. · Trained in Trauma Informed Care principles. (Will Train) · Completion of SERV Safe Food Safety Certification. (Will Train) · Certified in CPR/AED & First Aid every two years. (Will Train) · Complete USDA Civil Rights Training for Food Distribution annually. (Will Train) Physical Requirements and Working Conditions: · General office environment. · Travel throughout Lorain, Erie, Crawford, and Huron counties is required. This is a full time, benefits eligible position, Monday - Friday 8:00am - 4:30pm; Non Exempt Status; Pay Range = $18.50/hour - $21/hour commensurate with experience. To Apply: *****************************************

Job Responsibilities Under general direction * Serves as point of contact between DFA administration, clients, public and private agencies, government officials, staff, and the general public. * Schedules appointments including * Meetings * Conferences * Special events * Responsible for normal, daily DFA functions including maintaining office supply inventories, ensuring space is organized, answering phone calls, and greeting guests * Screen and direct inquiries via email or phone calls. * Distributes mail and prepares packages. * Organize and prepare for meetings (excluding board meetings), including gathering documents, attending to logistics, and meal coordination. * Organize the office layout and ensure appropriate stationery and equipment are available and in working order. * Address staff requests regarding office administration needs. * Coordinate with service providers for all office equipment. * Make travel and accommodation arrangements for DFA management staff. * Provides assistance across multiple accounts payable/accounts receivable processes * Assist in the onboarding process for new hires * Interact with property managers for cleaning, security, and facility maintenance * Prepares reports, presentations, documents, and correspondence with accuracy and professionalism. * Maintains organized and comprehensive contact lists. * In coordination with supervisor, research and/or monitor programs, projects, and inquiries. * Organize and maintain paper and electronic filing systems. * Updates manuals and documents. * Provides messenger services as needed. * Assists other employees, clients, community, and governmental agencies as directed. * Attends meetings, conferences, workshops, seminars, and training to remain current and knowledgeable on agency, provider, and program rules, policies, regulations, procedures, and to receive information on available resources. * Presents self in a professional, ethical, and culturally sensitive manner to coworkers, partners, and the public. * Demonstrates regular and predictable attendance. * Performs other duties as assigned. Qualifications or Equivalent Combinations for Training and/or Experience * Completion of two (2) years post-secondary education in business, secretarial sciences, or related discipline * Two (2) years' experience performing responsible administrative and clerical duties or * Equivalent combination of training, education, and experience that provide required knowledge and abilities to perform the duties of the position Knowledge, Skills, and Abilities * Knowledge of business and public administration * Government process and structure * Administrative and office practices and procedures * Excellent MS Office Knowledge * Familiarity with standard office equipment/technology * Rules of English grammar and composition, communicate effectively in written and spoken English * Ability to analyze and interpret data * Discretion and confidentiality * Outstanding organizational and time management skills. * Prioritize multiple tasks and determine specific actions. * Proficiency in mathematics, organizational budgets, and invoicing. * Handle routine and sensitive inquiries from government officials and general public * Maintain effective working relationships. * Perform assigned duties with minimal supervision. * Demonstrate regular and predictable attendance. Other Requirements * Possession of a valid driver's license or state ID * Must maintain all required licenses, training, and certification Working Conditions * Job is physically comfortable, requires sitting, walking, standing, bending, keying, talking, hearing, seeing, and repetitive motions * Work is performed in an office setting and employee will be exposed to normal hazards associated with an office environment * Employee may be required to travel and access various assigned work sites, other offices, and agencies * Must regularly lift up to 10 pounds and occasionally lift and/or move up to 25 pounds Work schedule - Monday - Friday 8:30 - 5 Work Location: 1 Cascade Plaza, Suite 1700, Akron, OH 44308 - No hybrid work schedule available for this position. Pre-employment testing requirements: Pre-employment drug and alcohol testing Position : 925916001 Code : 20259200-8 Type : INTERNAL & EXTERNAL Group : DFA UNCLAS Posting Start : 12/03/2025 Posting End : 02/02/2026 HOURLY RATE RANGE: $15.39-$25.44

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers . If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post. Avery Dennison Corporation (NYSE: AVY) is a global materials science and digital identification solutions company. We are Making Possible™ products and solutions that help advance the industries we serve, providing branding and information solutions that optimize labor and supply chain efficiency, reduce waste, advance sustainability, circularity and transparency, and better connect brands and consumers. We design and develop labeling and functional materials, radio frequency identification (RFID) inlays and tags, software applications that connect the physical and digital, and offerings that enhance branded packaging and carry or display information that improves the customer experience. Serving industries worldwide - including home and personal care, apparel, general retail, e-commerce, logistics, food and grocery, pharmaceuticals and automotive - we employ approximately 35,000 employees in more than 50 countries. Our reported sales in 2024 were $8.8 billion. At Avery Dennison, some of the great benefits we provide are: Health & wellness benefits starting on day 1 of employment Paid parental leave 401K eligibility Tuition reimbursement Employee Assistance Program eligibility / Health Advocate Paid vacation and paid holidays Job Description We are looking for an experienced, high-judgment executive assistant to serve as a confidential strategic partner for three critical Vice Presidents across our global organization: the VP of Performance Polymers, the VP of Tax and the VP of Internal Audit. This role requires exceptional discretion, proactive leadership, and the ability to manage complex, global business operations with limited direction. If you thrive in a fast-paced environment where your organizational skills directly translate into organizational success, this is your opportunity to shine. Key Responsibilities We are looking for someone to drive, own, and execute the following critical business functions: Executive Time & Focus Management: Proactively manage and strategically prioritize complex, global calendars and conflicting executive schedules. Ensure executives are focused on high-priority objectives by serving as a gatekeeper and anticipating future needs. Global Project & Travel Coordination: Own the end-to-end logistical planning for critical internal and external meetings, conferences, and complex global travel. This includes detailed itinerary planning, booking, and managing all related logistics and support across all departments. Financial & Operational Oversight: Manage, track, and reconcile executive expenses and corporate credit cards with precision and confidentiality. Oversee and streamline critical business processes such as purchasing and purchase orders. High-Stakes Business Support: VP Performance Polymers: Provide confidential support related to M&A activities, product trials, and high-profile industry conferences. VP Internal Audit: Coordinate the publication and distribution of critical corporate reports (including quarterly reports) and manage sensitive customer survey processes. Cross-Functional Communication & Liaison: Act as the primary communication bridge between the VPs and the broader organization. Answer complex questions and furnish necessary information to key stakeholders This role will work a hybrid schedule, working 3 days/week from our Corporate HQ building in Mentor, OH Qualifications A minimum of 10+ years' of dedicated administrative experience, including at least 5 years supporting C-level or Senior Executive Leadership. High School Diploma or equivalent. Bachelor's degree or related higher education preferred. Proven experience operating within a large, international corporation, adept at coordinating global travel and meetings across multiple time zones. Expert command of Google Workspace (e.g., Gmail, Docs, Sheets, Slides) and Microsoft Office Suite (Word, Excel, PowerPoint). Must be agile and proactive in mastering new and emerging technologies to enhance efficiency. Demonstrated ability to exercise thorough knowledge of executive accountabilities and operating methods to anticipate needs. Expert-level written and oral communication skills. Exceptional time-management and project management skills and organizational skills. Strong analytical skills and rigorous attention to detail. Additional Information The salary range for this position is $80,000 - $105,000 / year. The hiring base salary range above represents what Avery Dennison reasonably expects to pay for this position as of the date of this posting. Actual salaries will vary within the range, and in some circumstances may be above or below the range, based on various factors including but not limited to a candidate's relevant skills, experience, education and training, and location, as well as the job scope and complexity, responsibilities, and regular and/or necessary travel required for the position, which may change depending on the candidate pool. Avery Dennison reserves the right to modify this information at any time, subject to applicable law.

Job Description The Executive Assistant of The Word Church will be one who works as unto the Lord. They will play a critical role in advancing our church's mission and impact by providing significant support to leadership. This role requires a unique blend of professional skills, spiritual gifts, and personal qualities that will support and help drive the leader's vision forward. The duties of the Executive Assistant are broad but include the following: KEY RESPONSIBILITIES: Serve as a trusted liaison between leadership, staff, congregants, and community partners, etc. Draft, review, and edit correspondence, presentations, and other written materials. Conduct research, gather information, and prepare briefings to support the decision-makers of The Word Church. Proactively identify and solve problems, streamline processes, and implement improvements to maximize productivity. Serve as a sounding board to externalize thoughts, brainstorm solutions, and work through challenges, while providing honest, constructive feedback and help process ideas and decisions. Maintain strict confidentiality and exercise discretion in handling sensitive information and situations. Protect leader's time and energy by managing interruptions, filtering requests, and alleviating burdens by anticipating needs and proactively addressing potential concerns or obstacles. Collaborate with other church leaders and teams to execute projects, events, and initiatives that further the church's goals. Manage special projects and assignments as needed, bringing creativity, resourcefulness, and a solution-oriented mindset. Work alongside other assistants, volunteers, or interns to support day-to-day tasks, including managing the daily calendar and schedule (including meetings, appointments, travel arrangements, and speaking engagements), filing, email correspondence, and keeping the physical office clean, neat, and inventory (supplies, snacks, etc.) up-to-date. PERSONAL ATTRIBUTES Personal relationship with Jesus Christ Strong faith and commitment to Christian values. Exemplify the fruit of the Spirit (Galatians 5:22-23) in interactions and duties. Engage in continuous personal development and spiritual growth. Dedication to professional growth. QUALIFICATIONS Bachelor's degree required, advanced degree in a relevant field preferred Ability to maintain a flexible schedule to accommodate needs. Exceptional written and verbal communication skills, with the ability to interact effectively with diverse audiences. Strong organizational and project management skills, with the ability to manage multiple priorities in a fast-paced environment. Proficient in Microsoft Office, Google Suite, and other relevant software applications. Collaborative team player with a servant leader's heart and a commitment to the church's values and vision.

Picture Health is hiring an Executive Assistant to work with our diverse team of scientists, engineers, and business leaders. This is a great opportunity with lots of growth potential as we tackle some of the hardest challenges in oncology. The Executive Assistant will be responsible for providing administrative support to the executive team of Picture Health. This hybrid role will be based in Cleveland, Ohio. What you'll do: schedule meetings, take meeting notes, and manage correspondence / follow-ups coordinate work & personal calendars maintain files and databases utilize cloud SaaS tools for workflow & project management make travel arrangements and manage expense reports coordinate projects and events, including regular company on-sites perform research and prepare reports or presentations Required Skills: Strong communication, organizational, and multitasking skills excellent computer skills including proficiency in cloud-based tools such as Google Workspace (Docs, Sheets, Slides) Be an independent self-starter with the ability to take ownership of tasks and see them through to completion Desired Skills: Prior experience working in an administrative support role Familiarity with academic research, publications, and/or clinical trials Understanding of medical field, especially cancer care Location: Downtown Cleveland. Hybrid role: while most work can be done remotely, you will be expected to be in the office regularly and during team on-sites. Hours: Full-time Company: {Use latest company description} Interested candidates should send their resume and a cover letter to ************************

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at ******************* Job Function: Business Support Job Sub Function: Administration & Secretarial Job Category: Business Enablement/Support All Job Posting Locations: New Brunswick, New Jersey, United States of America Job Description: We are searching for the best talent for a Global Health Equity Executive Assistant / Coordinator to support the Vice President, Global Head of Social Impact & Partnerships in New Brunswick, NJ. Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week. Role Summary The Executive Administrative Assistant provides high-level administrative and operational support to the Vice President, Global Head of Social Impact & Partnerships. This role is pivotal in ensuring seamless coordination of meetings, projects, and communications, while fostering a positive and efficient team environment. Key Responsibilities: Administrative Support Coordinate complex and highly fluid calendars, including scheduling meetings with internal and external partners. Ensure daily, weekly, monthly, and quarterly priorities are met through effective calendar management. Partner with internal teams to create and distribute pre-reads and training materials; participate in meetings and manage action items. Prepare confidential documents, memos, correspondence, and expense reports. Arrange domestic and international travel logistics. Support leadership and team meetings by scheduling, preparing agendas and pre-reads, and taking notes. Manage statements of work and purchase orders using systems such as ARIBA and eMarketplace; track expenditures, develop periodic reports, liaise with vendors, and assist with budget tracking and accruals. Coordinate recruiting activities, candidate interviews, and onboarding/offboarding processes for team members. Maintain strict confidentiality and exercise independent discretion and judgment to solve complex problems. Identify opportunities to improve processes and organizational health, enhancing calendar hygiene, meeting efficiency, and project tracking. Executive Support & Special Projects Manage and execute special projects, including desk research and follow-up to ensure deadlines are met. Achieve results independently, even in the absence of day-to-day guidance. Create templates, draft briefing materials, PowerPoint presentations, communications, and business updates. Ensure the Vice President is prepared for upcoming events and meetings. Act as a trusted point of contact for internal and external stakeholders, facilitating communication and follow-up between senior team, VP, and board/committee members. Oversee department materials and repositories (e.g., organization charts, distribution lists, conference rooms); lead the reimagination of SharePoint and related portals, ensuring version control and appropriate access. Innovate and utilize current technology platforms, including Excel, Outlook, PowerPoint, Word, Concur, SharePoint, MS Teams, Workday, Our Source, and eMarketplace. Leverage Microsoft Copilot and AI tools to optimize processes and efficiency across operations, programs, and teams. Office & Team Experience Handle a wide range of administrative tasks, including file management and occasional HR or finance support. Create an exceptional experience for team members, both in-office and virtually, ensuring a seamless, welcoming, and engaging environment. Understand cross-regional cultural aspects and lead or operate effectively in diverse settings. Collaborate with the Vice President to create cadence and end-to-end experiences for quarterly team meetings, monthly check-ins, and leadership gatherings; shape engaging agendas, templates, logistics, and entertainment. Foster positive relationships with staff and management at all levels, often handling sensitive information. Build strong relationships with Executive Assistants within the GHE and GCA organizations, as well as with EAs of other management team members, to ensure efficient collaboration and engagement. Qualifications: Education & Experience Bachelor's degree required. Minimum of six (6) years supporting senior management in a fast-paced, high-profile environment. Skills & Competencies Strong verbal and written communication skills. Superb organizational skills, attention to detail, and time-management abilities. Ability to manage and complete multiple tasks efficiently. Excellent interpersonal relationship skills with diverse constituents. Proven ability to maintain confidential and sensitive information with discretion, integrity, and sound judgment. Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with collaboration and procurement platforms (SharePoint, MS Teams, Concur, Workday, ARIBA). Self-motivated, hardworking, independent, and enthusiastic. Demonstrated belief in Global Health Equity's mission and values. Ability to anticipate executive needs and prepare information for review and action. Experience supporting global organizations. Strong leadership, collaboration, analytical, and problem-solving skills. Sound judgment and discretion to independently assess and resolve complex situations and shift priorities as needed. Positive, “can-do” attitude and commitment to Credo values. Willingness to challenge the status quo, adopt best practices, and embrace change. Comfort and efficiency in a dynamic, fast-paced, and often ambiguous environment. Computer and systems savvy. Other Requirements May require up to 10% domestic and/or international travel to other sites and locations. Organizational Values Commitment to Johnson & Johnson's mission and values, with a focus on Global Health Equity. Ability to foster an inclusive, collaborative, and innovative team culture Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants' needs. If you are an individual with a disability and would like to request an accommodation, please contact us via *******************/contact-us/careers or contact AskGS to be directed to your accommodation resource. Required Skills: Preferred Skills: Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Execution Focus, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Professional Ethics, Travel Planning, Typing The anticipated base pay range for this position is : $74,550.00 - $119,542.50 Additional Description for Pay Transparency: This position is eligible for overtime. Subject to the terms of their respective plans, employees are eligible to participate in the Company's consolidated retirement plan (pension) and savings plan (401(k)). Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits: Vacation -120 hours per calendar year Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado -48 hours per calendar year; for employees who reside in the State of Washington -56 hours per calendar year Holiday pay, including Floating Holidays -13 days per calendar year Work, Personal and Family Time - up to 40 hours per calendar year Parental Leave - 480 hours within one year of the birth/adoption/foster care of a child Bereavement Leave - 240 hours for an immediate family member: 40 hours for an extended family member per calendar year Caregiver Leave - 80 hours in a 52-week rolling period10 days Volunteer Leave - 32 hours per calendar year Military Spouse Time-Off - 80 hours per calendar year

The Executive Administrative Assistant is responsible for providing multi-faceted administrative support and assistance to ensure effective use of an executive's time and productive interactions with staff and the public. Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people. ensure effective use of an executive's time. Develops positive and strategic relationships at all levels of the organization. Uses discretion, judgment, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality. KEY RESPONSIBILITES AND DUTIES of EA (55%) * Must be proactive in learning the business, be aware of events critical to the business, be able to represent and carry out the mission and values of Austin Powder as a liaison to the executive team. Supporting several executives. * Assists with management of schedules, calendar and appointments. * Assist in meeting preparations, take notes and follow up on action items from key meetings * Make travel and hotel arrangements, order meals, make dinner reservations, purchase event tickets, coordinate transportation needs etc., visiting employees, vendors, customers or others. * Oversee registration, housing, travel and preparation for industry conventions. * Maintain travel itineraries and manage expense reimbursement process to ensure accurate and timely submission. * Partner with Finance and IT leads on strategic initiatives * Documenting and tracking larger and most critical enterprise contracts and associated cost * Act as project manager for efforts like Delegation of Authority and enterprise policy documentation * Produces accurate, well crafted, and timely documents, correspondence and presentations, often under time constraints. * Become a notary for the company * Conduct research and information gathering on behalf of the executive and prepares presentations and internal communications * Maintains files and contact information, in physical and electronic form, in organized manner for ease of access when required. * Answers and screens phone calls. * Has email access. Monitors and removes unnecessary, unsolicited emails; responds to emails as directed, keeps track of follow-up email items. * Responsible for event planning and corporate meetings held in town or other locations. * Greets and assists visiting colleagues, vendors or customers, as necessary and appropriate. Orders supplies, renews subscriptions, memberships, travel clubs, event tickets, etc. The above is intended to describe the general content of and the requirements for the performance of this position. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Office Operations MGMT & Administration (30%) * Oversee day-to-day office operations to ensure a smooth, efficient, and professional work environment. * Maintain office policies, procedures, and standard operating workflows. * Manage and maintain mail distribution * Manage office supplies, inventory, equipment, and vendor relationships (cleaning, security, IT support, facilities). * Ensure meeting rooms, common spaces, and office is function properly per corporate standards. * Serve as the primary point of contact for building management regarding maintenance, security, and access. Financial & Vendor Management (15%) * Prepare and manage office vendors, including supplies, subscriptions, and facilities expenses. * Review and approve vendor invoices, track expenses, renewals, and contracts. * Negotiate with suppliers to optimize cost efficiency and service levels. Education and Experience * 5+ years supporting senior executives (finance/tech/startup experience a plus) * 3 - 7 years of office administration or office management experience in a corporate or professional services environment. * Strong communication and organizational skills * Proficiency in Microsoft Office and collaboration tools (Teams, SharePoint, Zoom, AI) * High level of professionalism and discretion * A self-starter who thrives in dynamic environments * Expertise with Microsoft Office Outlook calendar management * Strong proficiency and ability to demonstrate a high level of functioning in all other Microsoft Office products (Excel, Power Point, Word, etc.) Skills, Knowledge, and Abilities Effective Communication * A relationship builder * High level of organization, time management, and attention to detail * Interactions with employees, customers, guests must be professional, friendly and positive. * Budget management and vendor negotiation skills * Very high standard of communication skills both written and oral for the presentation of facts and ideas. * Written communications must be clear, concise, easy to read and comprehend. * Presents information both clearly and concisely and regularly confirms correct interpretation of information. Organization of Work * A professional that is innovative, embraces technology and challenges status quo * Comfortable with ambiguity and change * Demonstrates the ability to manage several projects simultaneously. * Organizes multiple schedules, events and meetings efficiently. * Implements the key principles of time management, priority management and personal organization. * Continually seek ways to improve performance via development of professional skills and personal growth. Anticipates Needs * Proactively focus on supporting executives by developing an understanding of business priorities and anticipate needs to plan ahead. * Takes initiative to complete important tasks without being asked. * Manage unplanned events and changes in schedules. * Overtime may be required without advanced notice. * A structured thinker * A proactive problem-solver Reporting Relationships * Report to CPO (Chief People Officer) Confidentiality * Absolute discretion in the release of information, either business or personal. * Uses discretion, judgment, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality. Work Environment and Physical Demands * Include Travel 5% * Physical demands include sitting for extended periods of time while frequently typing, viewing computer screens and use of mouse/keyboard. * Operation of office equipment to include but not limited to telephones, printers, copiers, and scanners. * Repetitive motion of data entry, hand, finger wrist motion and dexterity. * May include filing and handling paperwork may involve repetitive reaching, grasping, or bending. * Light lifting and carrying of office supplies, files, or boxes (generally under 25 lbs.) * May need to set up for meetings (moving chairs, refreshments, etc.). * Will require walking and standing during the office hours, during events, meeting setup etc. * Good vision for reading and screen use. * Clear verbal communication and active listening, often over the phone or video calls. * All other duties and responsibilities that's not included Location * Beachwood, OH * Office hours are Monday through Friday, 8am - 5pm. Currently, operating under a hybrid schedule with in-office days M-T-W-T and remote on Friday. The hybrid schedule is subject to change at any time and is not guaranteed based on the needs of the executive. AUSTIN POWDER's Mission To improve the world we live in through the safe and responsible use of explosives. AUSTIN POWDER's Vision We will be the global leader of explosive products, services and technologies as defined by our Customers, our Family and our Communities. AUSTIN POWDER's Values Safety is our 1st priority; WE are customer focused; we leverage the Power of the Family; We treat everyone with respect. This is an exciting opportunity for a proven leader to celebrate the company's rich history beginning in 1833. This is a unique opportunity to drive future success through continued transformation of key manufacturing processes and lead the sites to best in class performance levels and culture. Austin Powder is an Equal Opportunity and Affirmative Action Employer and is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law. Austin Powder also participates in E-Verify.

The Executive Assistant, working under minimal supervision, provides high level administrative support by applying a thorough understanding of company-wide and departmental operations. The role differentiates contributions by proactively handling the day-to-day needs of the executives and/or board members. This role is responsible for day-to-day activities that support enterprise priorities and uses critical thinking to determine the approach or action to take in non-routine situations. The role acts as a peer leader within the company's administrative professional team. Job Responsibilities * Provides administrative support for an executive team member by coordinating administrative details and performing clerical functions, including scheduling meetings, following up on requests from leaders, coordinating travel and logistics, and clarifying and communicating leadership messages, expectations and priorities. * Serves as a department liaison, acting as link between company leadership, department staff, other business units, customers, and guests to ensure smooth and efficient operations. * Supports executives and their direct reports by coordinating administrative details and performing clerical functions. * Manages multiple leader's calendars in a constantly changing work environment. * Prioritizes and manages conflicting appointments using sound judgment to streamline daily, weekly, and monthly recurring calendar events. * Performs the gatekeeper and gateway role, provides a bridge for smooth communication between the executives and staff, and directs correspondence from external customers, agents, vendors, contractors, resolving or appropriately escalates routine and complex inquiries from these groups. * Assists with the preparation and distribution of presentations, documents, reports, and other materials in support of strategic and enterprise priorities. * Maintains professionalism and strict confidentiality with all materials; exercises discretion when interfacing with business partners. * Takes meeting notes and prepares correspondence as needed Arranges and participates in executive and leadership team meetings both on and off site through the preparation of agendas, materials, meeting logistics, including facilitation of meeting technology, including WebEx/Teams, to ensure inclusion of both in person and remote meeting attendees. * Maintains clear and precise communication with leaders during periods of travel, prioritizes communication, provides information, and facilitates or makes timely decisions, focuses on details to ensure that information is clearly communicated and that tasks are accurately completed. * Manages multiple projects and priorities and initiates follow-up to ensure timely achievement of commitments such as on-boarding of new employees and assisting with training and assimilating new administrative professionals. * Manages business expense reports and ensures expenses are submitted and approved on a timely basis. * Educates/trains self on the use of various software to optimize efficiency and outcomes of projects. * Maintains confidentiality of employee, client, and/or company records and issues. Job Qualifications * 3-5 years of experience in Executive Support or a related field. * High School Diploma or General Education Diploma (GED) and/or commensurate experience. Behavioral Competencies * Collaborates * Customer focus * Communicates effectively * Decision quality * Nimble learning Location * Hybrid - defined as working three or more days per week in the office if the employee's residence is within 50 miles of Westfield Center, OH; OR Remote-if the employee resides more than 50 miles from Westfield Center, OH. Technical Skills * Typewriting * Executive Support * Confidentiality * Workflow Management * Computer Literacy * Budgeting * Office Administration * Documentation * Reporting * Planning & Scheduling * Stakeholder Management This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management.

Job DescriptionBenefits: Dental insurance Health insurance Paid time off Job Title: Executive & Personal Assistant Location: ACE Wellness Center Reports To: Clinical Director Position Type: Full-Time Position Overview: ACE Wellness Center is seeking a highly organized, professional, and proactive Executive & Personal Assistant to support our executive team and manage various personal tasks. This role is ideal for someone who thrives in a dynamic environment and is adept at juggling multiple responsibilities with discretion and efficiency. The Executive Assistant will be responsible for managing schedules, coordinating meetings, taking detailed notes, ensuring seamless communication and task execution, and overseeing personal and household tasks as assigned. Key Responsibilities: Reports To: Clinical Director Executive Support: Manage calendars, schedule meetings, and coordinate appointments. Handle correspondence, prepare reports, and assist with presentations. Coordinate travel arrangements and itineraries. Assist with social media management and career-related tasks. Manage and maintain the Clinical Directors calendar, including scheduling and rescheduling meetings and appointments. Attend all mandatory meetings alongside the Clinical Director to take comprehensive and accurate notes. Prepare meeting agendas and distribute minutes as needed. Track and follow up on action items from meetings and ensure timely completion. Coordinate with internal departments and external partners to organize meetings, trainings, and events. Assist with special projects and administrative tasks as assigned by the Clinical Director. Maintain confidentiality in all matters relating to clients, staff, and organizational affairs. Monitor emails and provide timely responses or follow-ups as directed. Ensure the Clinical Director is well-prepared and informed for upcoming commitments. Personal Assistance: Oversee household management, including coordinating with cleaners and organizers. Manage personal errands such as dry cleaning pickup/drop-off and pet grooming appointments. Order household items and manage bill payments. Schedule and manage personal appointments. Other duties as assigned. Qualifications: High school diploma or equivalent; Associates or Bachelors degree preferred. Proven experience as an executive or personal assistant. Minimum of 2 years of administrative or executive assistant experience, preferably in a healthcare, clinical, or behavioral health setting. Exceptional organizational and time-management skills. Strong communication skills, both written and verbal. Ability to handle confidential information with discretion. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), virtual meeting platforms (Zoom, Teams, etc.), and social media platforms. Strong attention to detail, reliability, and discretion. Ability to work independently as well as collaboratively in a team environment. Valid drivers license and reliable transportation. Compensation: $50,000 range Benefits and additional perks available Work Environment: This position requires attendance at both in-person and virtual meetings. Flexibility and a professional demeanor are essential. Some local travel between sites may be necessary.

DSV - Global transport and logistics In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at *********** Location: USA - Cleveland, Emerald Pkwy Division: Air & Sea Job Posting Title: Administrative Specialist, Office Manager Time Type: Full Time Duties and Responsibilities Oversee day-to-day office activities as main point of contact in reception area, and keep management informed. Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; mailing and shipping packages; and updating contacts database and employee lists. Managing keycards, badges, and Envoy system for visitors. Maintaining training records, CW1 license records, assist with employee termination. Assist with managing phone extensions by ensuring the reception has an accurate list of user extensions. Maintaining the office condition & order in storage rooms, arranging necessary repairs. Monitoring office supplies and ordering new stationery, supplies, furniture, appliances and electronics as required. Liaise with facility management vendors, including cleaning, catering and security services. Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested. Provide general support to visitors. Assist in the onboarding process for new hires and trainees, including mobile phones. Plan in-house or off-site activities, like parties, celebrations and conferences. Partner with HR to update and maintain office policies as necessary. General IT support to guide employees to the correct resource and process. Wellness ambassador for the Branch. Facilities security coordinator. Assist with Universal Waste and eWaste removal from the office. Dispose of old IT equipment and other related electrical equipment. Assist with branch participation with the Business Continuity Plan (BCP). QHSE program responsible if no other employee in the branch has been assigned. Educational background / Work experience Bachelor's degree in business administration, office management, or a related field is preferred. Minimum of 3-5 years of experience in office management or administrative roles, with demonstrated leadership and organizational skills. Skills & Competencies Strong organizational and multi-tasking abilities. Excellent communication and interpersonal skills. Proficiency in office software applications, including Microsoft Office (Word, Excel, Outlook). Attention to detail and problem-solving skills. Ability to prioritize tasks and meet deadlines in a fast-paced environment. Function / Market & Industry Knowledge / Business Acumen / Processes Supervisory Responsibilities (if any) May involve working with administrative staff providing guidance, training, and performance feedback as needed. Preferred Qualifications Certification in office management or administrative support (e.g., Certified Administrative Professional). Experience with office management software or systems (e.g., Microsoft SharePoint, G Suite). Knowledge of basic accounting principles for budget management. Language skills Fluent in English (verbal and written) Computer Literacy Proficient in using Microsoft Office suite (Word, Excel, PowerPoint, Outlook). Familiarity with office management software for scheduling, document management, and communication. For this position, the expected base pay is: $22.75 - $30.75 / Hourly. Actual base compensation will be determined based on various factors including job-related knowledge, geographical location, skills, experience, and other objective business considerations. DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at *************. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time. DSV - Global transport and logistics Working at DSV means playing in a different league. As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let's grow together as we continue to innovate, digitalise and build on our achievements. With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers' needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you. At DSV, performance is in our DNA. We don't just work - we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company - this is the place to be. Start here. Go anywhere Visit dsv.com and follow us on LinkedIn and Facebook. open/close Print Share on Twitter Share on LinkedIn Send by email

The Flight Department Administrator provides essential administrative and recordkeeping support to the Manager of Flight Administration and the broader Flight Department. This role ensures the accurate maintenance of pilot and cabin server data, assists with compliance tracking, supports payroll and scheduling processes, and helps execute day-to-day administrative functions. Working closely with the Manager of Flight Administration, the Administrator is a key contributor to the smooth operation of crew services and departmental communication. Key Responsibilities Administrative & Data Support Maintain and update crew databases, spreadsheets, and portal information (new hires, resignations, terminations, fleet changes, domiciles, tail numbers). Assist the Manager with monthly archiving of seniority lists, IOE tracking, PRIA files, NDR alerts, DASSP updates, and background data entry. Support Known Crewmember (KCM) program by updating databases, processing badge activations, and coordinating cabin server KCM processes. Payroll & Benefits Assistance Prepare payroll inputs for review by the Manager, including upgrades, stipends (IP/CP/Mentor), and attrition tracking. Assist in monitoring vacation bidding, LOA/STD/FMLA tracking, and FlyRight exclusions. Ensure timely collection of data for monthly payroll processing and report discrepancies to the Manager. Expense & Policy Support Audit expense reports in Concur, monitor parking rate updates, and correspond with crew regarding unreconciled transactions or late reports. Provide support to crew members with questions on policies, expenses, or administrative processes, escalating complex matters to the Manager. Departmental Communications Assist in preparing informational updates (fleet introductions, retirements, HIMS letters, Jury Duty Letters, Tailwinds photos, etc.). Support new hire presentations, onboarding data collection, and preparation of business cards. Coordinate with IT and Flight Admin on the return of company electronics. Project & Leadership Support Assist the Manager of Flight Administration with reporting, analytics, and tracking of key performance metrics. Support discipline related processes by maintaining records and preparing documentation under the Manager s direction. Help track open vacancies, bid awards, and crew movement data as directed. Qualifications Bachelor s degree in Aviation Management, Business Administration, or related field preferred; equivalent work experience accepted. Minimum 1 2 years of administrative or HR support experience, aviation industry exposure preferred. Strong Excel and data management skills. Excellent attention to detail, organizational skills, and ability to manage multiple tasks. Professional communication skills with ability to handle sensitive information discreetly.

Title Executive Assistant to the President Job Description The Executive Assistant to the President provides administrative oversight and direction to ensure efficient operation of the President's Office. The ideal candidate must support Ashland University's mission, work independently, possess superior organizational, time and project management skills, possess excellent written and verbal communication abilities, have an eye for accuracy and detail, and have the ability to maintain confidentiality. Often serving as the first point of contact for both internal and external constituents, this position requires a professional and friendly demeanor. The Executive Assistant uses discretion in the dissemination of information to the Board of Trustees, faculty, students, staff, and various University constituents. Essential Position Duties and Responsibilities: * Manage President's schedule and office activities including the ********************* email account. * Organize, manage, and implement key events including commencement, all-institutional meetings, Board of Trustees meetings, and events at the President's residence. * Prepare and disseminate agendas and meeting minutes for the President's leadership team meetings, Board of Trustees meetings, and other meetings as needed. * Welcome visitors, direct phone calls and correspondence to appropriate resources. * Arrange and confirm presidential travel and conference registrations. * Compose reports and various correspondences to internal and external constituents. * Coordinate logistics, materials, and communications for Board of Trustee meetings and activities. Collect reports from vice presidents and consolidate into a cohesive Board report, disseminating materials to Board members. * Collaborate with Chief of Staff to strengthen Board of Trustees relations, supporting strategic initiatives and fostering effective communication between President and Board members. * Gather and organize briefings, background materials, and key stakeholder information for presidential meetings and events. * Assists with development and management of the budgets under control of the President's Office by maintaining records, producing financial reports, approving expenditures, completing budget transfers, expense reporting, and reviewing vice president's purchasing card transactions. * Supervise presidential interns and/or other office assistants and coordinate their schedules, projects, and hours. * Assist Chief of Staff and Academic Affairs Coordinator/Executive Assistant to the Provost as needed. Required Qualifications * Associate degree in Office Administration or similar program strongly preferred. High School diploma/GED with some higher education credit is required. * Minimum of five (5) years relevant clerical, administrative, and/or managerial experience, preferably with an upper-level administrator. * Requires comprehensive administrative experience, exceptional management and public relations skills, and broad knowledge of organizational policies and procedures. * Performs duties of a sensitive and confidential nature that require discretion, independent judgment and decision-making skills. * Must be detail-oriented, calm under pressure, able to multi-task, prioritize, and demonstrate excellent organizational, follow up, and verbal and written communication skills. * Candidate must be proficient in the use of technology platforms, including Microsoft Teams and Zoom, and have the ability to instruct Board members on their usage. * Must be proficient with media presentation platforms. * Must be able to create and edit Excel files, PowerPoints, PDFs. * Ability to work indoors in moderately stressful environment. * Requires availability to work some evenings and weekends. Preferred Qualifications * Experience in a higher education setting is preferred. Physical Demands Anticipated Start Date of New Hire 01/12/2026 Anticipated Number of Hours Working per Week 40+ Shift Required? First Job Duties Posting Detail Information Posting Number S1030P Number of Vacancies 1 Desired Start Date 01/12/2026 Job Open Date 12/05/2025 Job Close Date Open Until Filled Yes Special Instructions to Applicants Quick Link for Internal Postings **************************************

Full-Time, 40 hours/week Monday - Friday 8 a.m. - 5:00 p.m. Onsite Reports directly to the Operations Manager for Administration and required to support a Chief (level). Provides administrative and confidential secretarial support to members of the Executive Leadership Team in the performance of their duties. The position includes effectively managing heavy calendars, anticipating the needs of the Executive in advance, and prioritizing workflow in key business priorities and strategies on an on-going basis. Responsibilities: 1. Creates and monitors required paperwork for vendor and physician contracts throughout the routing process and secures all approvals/signatures. 2. Identifies and submits Community Benefit activity for Executives. 3. Prepares and/or edits correspondence, compiles and monitors administrative and financial reports, conducts research, and provides support for special projects on an as needed basis. 4. Serves as a liaison between the Executive and their direct reports and members of the Administrative and Medical Staffs. 5. Coordinates, attends, and serves as recording secretary for meetings as needed. 6. Shares in providing back-up support to the Administrative Staff as needs and staffing dictate, and performs other miscellaneous duties as requested. 7. Attends in-service, educational programs, and other required meetings as directed. 8. Acts as a customer service representative for CHMCA by promoting the “Spirit of Service” attitude, exhibiting the attitudes and behaviors that comprise the House Rules regarding professionalism, teamwork, courtesy and communication. 9. Other duties as required. Other information: Technical Expertise 1. Must be proficient in the English language for both grammar and composition purposes and spelling in order to communicate effectively, to prepare reports, record minutes of meetings, and to compose routine correspondence and other directives. 2. Experience working with all levels within an organization is preferred. 3. Familiarity with medical and legal terminology helpful but not mandatory. 4. Ability to work with and adapt to various personalities and all levels of personnel within the Hospital. 5. Proficient secretarial and analytical skills to include: typing, filing, dictation, proofreading and editing correspondence, duplication equipment, and hospital-standard computer software programs, including the use of spreadsheets, power point presentations, and electronic mail. 6. Must project a highly professional image to contacts both in person and on the phone. 7. Must have exceptional organizational skills including the ability to prioritize work. 8. Must show initiative, the ability to learn new software applications as applicable and be able to work without supervision. 9. Superior verbal skills are necessary to communicate with Hospital personnel and personnel of outside agencies as well as citizens of the community. 10. Numerical and analytical ability is necessary to prepare statistical reports and other reports that require calculations and compilation of data. Ability to comprehend and use data to support initiatives. 11. Position requires considerable use of discretion, tact, diplomacy and judgment 12. Must have the ability to maintain security of corporate activities and confidential personnel action. 13. Possesses excellent time management skills with the ability to be flexible and multitask. 14. Understands the initiatives and priorities of the Hospital and the Executives and proactively provides information, materials and support. Education and Experience 1. Education: High School or equivalent required; bachelor's degree preferred. 2. Certification: Notary Public license helpful, but not mandatory. 3. Years of experience: minimum of 3 required, additional preferred 4. Years of experience supervising: N/A Full Time FTE: 1.000000 Status: Onsite